On the agenda: Charles City County meeting — data center (Feb 5)

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MEETING DATE: FEBRUARY 5, 2026
ITEM I. CALL TO ORDER/ROLL
CALL PLEDGE OF ALLEGIANCE
(Page 3)
Notes:

ITEM II. ADOPTION OF AGENDA(Page 3)
ITEM III. APPROVAL OF BOARD MEETINGS MINUTES (Pages 3-16)
Board of Supervisors- Motion for approval of Regular Monthly Board of Supervisors Meeting
Minutes,Tuesday, December 18, 2026 (Pages 3-11) and Tuesday, January 13, 2026 (Pages 12-16)
IV.AWARDS & PRESENTATIONS (UNDER SEPERATE COVER)
a.) Distinguished Service Proclamation for Ms. Miranda Venable
Notes:

At the regular monthly meeting of the Board of Supervisors at the Charles City County Government
Administration Building on Thursday, December 18, 2025, at 3:30 p.m. in the 229th year of the Commonwealth
and 391st year of the County.
PRESENT:

Byron Adkins, Sr., Chairman
Ryan Patterson, Vice Chairman
Michael Hill, Board Member
Keith C. Rogers, Jr., County Administrator
Madam Clerk, Miranda Venable

Opening and Procedural Matters
RE: CALL TO ORDER/ROLL CALL/ PLEDGE OF ALLEGIANCE
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The Chairman, Mr. Byron Adkins, Sr., formally called to order the December 18, 2025, Board of
Supervisors meeting.
The roll call was conducted by Madam Clerk, Mrs. Miranda Venable, and the Pledge of Allegiance was
recited in unison by all present.

RE: ADOPTION OF AGENDA/ APPROVAL OF BOARD MINUTES FROM OCTOBER 28,
2025/AWARDS AND PRESENTATIONS
Madam Clerk asked for a motion to adopt the agenda as printed with a closed session.
Vice-Chairman Mr. Ryan Patterson motioned to adopt the agenda.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
Madam Clerk asked for a motion to go into closed session under section 2.2-3712 D of the Code of Virginia for
the purpose of consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by
such counsel, which is authorized under section 2.2-3711(A)(8) of the Code.
Mr. Byron Adkins, Sr., asked for a motion to go into closed session.
Mr. Michael Hill made the motion to go into closed session for legal specific matters.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
Mr. Byron Adkins, Sr., stated that the Board would be in closed session and the public was welcome to wait for
their return to open session.
Board Member Mr. Michael Hill motioned to return to open session.
Mr. Michael Hill motioned, as required under Section 2.2-3712 D. of the Code of Virginia, that the Charles City
County Board of Supervisors certify that to the best of each Board member’s knowledge:
1.
only public business matters lawfully exempted from the open meeting requirement by Virginia law were
discussed in closed meeting to which this certification applies; and
2.
Only such public business matters as were identified in the motion convening the closed meeting were heard,
discussed, or considered by the Board.
The Board returned to open session.
Approval of October 28 and November 25, 2025 Meeting Minutes
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Mr. Ryan Patterson motioned to approve the minutes for October 28th and November 25th meetings.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
There were no awards and presentations at this time.

RE: PUBLIC COMMENT PERIOD
Madam Clerk read the disclosure for the public comment period, stating that individuals commenting
would have three minutes each; as a group, they would have five minutes. Please name and identify your group by
showing your hands or standing. Please state your name. You do not have to state your address. The Board does not
answer questions nor establish dialogue during the Public Comment period. Please approach the podium when called,
state your name, and any relevant facts or materials. Written comments and documents may be submitted to the Clerk of
the Board for the record. No speaking out of turn or from your seat will be allowed to preserve decorum. Respectful
language is required.
Pat Davis: Zoning and rezoning issues. 2017 application by K’s Wharf Partners (Boyd & Hess) for rezoning two parcels
(784 & 794) from M1 to M2. Process had legal shortcomings: Rezoning was not finalized due to undrawn necessary legal
ordinances per Virginia law. The application was resubmitted despite overwhelming public opposition. The Planning
Commission deferred, requesting proof of previous zoning. A FOIA request confirmed no ordinance exists; parcels remain
M1. Current activities (screening coal, transport to Titan Asphalt) may violate M1 zoning; requesting the County to
investigate potential violations.
Brandi Morano: She spoke about the Comprehensive Plan survey integrity. The survey was conducted Sept–Nov 2024,
online only due to County budget limits. Mrs. Brandi Morano brought up participation discrepancy: Publicly quoted by
the former Director of Community Development that participation (1,100–1,500), but confirmed through a FOIA request
that the participation was only 124 (per regional Planning District Commission). Extremely low sample threatens validity
of the 20-year plan. She advises that the County should delay the Comp Plan until a effective, inclusive process is
achieved.
Jared Kline: Commented on Board Expansion & Governance Referendum. Petitions: Ongoing to expand Board of
Supervisors and shift governance model from traditional. Progress: Surpassed 10% threshold (633 valid signatures,
aiming for 700–750 for buffer); the Registrar’s office will have to validate. Next Steps: If validated, judge to approve
referendum. Tentative referendum date: Tuesday, April 14, 2026. It has been multiple community meetings at churches
and public locations; largely positive response. This will assist in significant bylaw and administrative changes will result
if passed.
Thelma Whitehead: Questions were raised about clarification sought on roles/hierarchy: "Who is the County
Administrator’s boss? Over whom does the Administrator have authority? Concern about equal building access for ViceChairman Mr. Ryan Patterson compared to others. Allegation of exclusion: Query about rationale "What did Mr. Ryan
Patterson do so wrong?", suggestion that all Board of Supervisors should have equal access. Ongoing errors in property
tax bills—cases include notices to deceased individuals. She read a letter that was sent to her brother who is deceased
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with instructions to contact the Commissioner of Revenue’s office. The meeting being moved to an earlier time was not in
the best interest of the citizens. People were here for the meeting and left due to the closed session being held first.
Martha Harris: Requested clarity on definition and worth of County assets being discussed; questioning whether
properties with loans should be designated as assets. This was in reference to a comment that was made at the Open
House hosted by the County Administrator. There was frustration over late meeting start, unexpected time shifts, consent
agenda loaded with substantial items that should be discussed and infrequent board comments, no one says anything
except for Mr. Ryan Patterson. There are comments of thanking the staff that are made repeatedly by Mr. Byron Adkins,
Sr., With all of the issues that the County has, what are you thanking the staff for?
Dorene Billingsley: The meeting time change and transparency are concerning. Discontent with shift from evening to
afternoon sessions and holding closed sessions first, limiting public accessibility and participation. Concerns that the
timing change and consent agenda usage appear to restrict or avoid public scrutiny on “meaty” subjects, like capital
projects and loans. Call for more substantive items and discussion on regular agenda. The $1,000 Parks & Rec grant: she
has questions about the project plan, resource allocation, and accountability for grant funds. The Mount Zion Rustic
Sewer Replacement Project ($1.9 million): Concerns about being hidden in consent agenda and insufficient public vetting.
Questions on bid process, project management, grant coverage, and ongoing oversight. There have been repeated citizen
requests for more robust monthly forecasts and comparative analysis in financial updates—current reporting viewed as
inadequate. There have also been offers from citizens to assist with building monthly forecast model.
Tracy Floyd: FOIA compliance & enforcement was discussed. Review of federal and Virginia FOIA statutes; stress on
transparency and legal obligations. Noted failures: Delays, excessive charges, lack of clear FOIA officer identification.
Civil liability for noncompliance. Suggestion for County to correct deficiencies to avoid fines and improve public trust.
RE:

CONSENT AGENDA
Madam Clerk, read the consent agenda items to be approved.

Included:
a.)Resolution for Board Appointments:
Resolution to re-appoint Mr. Richard Schoen to the Landfill Advisory Commission
Resolution to appoint Mr. Chris Luck to the Social Services Board
Resolution to appoint Ms. Tina Mason to the Board of Real-Estate Assessors
Resolution to appoint Mr. Leroy Adkins to the Social Services Board
b.) Approval of $1,000 grant through the Capital Trail Foundation
c.) Resolution for property tax billing penalty waiver
d.) Approval for Bid Award Sewer Replacement Project
Mr. Ryan Patterson asked to move items (a-d) to the Regular Agenda for discussion.
Mr. Byron Adkins, Sr., stated that the items (a-d) can be discussed at this time.
RE:

REGULAR AGENDA

Items (a-d) on the Consent Agenda have been moved to the Regular Agenda for discussion.
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Madam Clerk read that item (a) for Resolution for Board Appointments: Resolution to re-appoint Mr. Richard
Schoen to the Landfill Advisory Commission, Resolution to appoint Mr. Chris Luck to the Social Services Board,
Resolution to appoint Ms. Tina Mason to the Board of Real-Estate Assessors, and Resolution to appoint Mr. Leroy Adkins
to the Social Services Board is now open for discussion.
Mr. Ryan Patterson stated that Richard Schoen is to be re-appointed to Landfill Advisory Commission and that
Chris Luck is to be appointed to Social Services Board; he confirmed his willingness to serve. He also confirmed
eligibility and willingness to serve of Tina Mason being appointed to Board of Real Estate Assessors and Leroy Adkins,
being appointed to the Social Services Board.
Mr. Ryan Patterson motioned to approve the Board appointments as printed on the agenda.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Madam Clerk read that items (b) for the Acceptance of $1,000 Grant from Capital Trail Foundation was now open
for discussion.
Mr. Ryan Patterson wanted to know the purpose of the grant and if there was a County match. He also expressed
concerns on whether addition to consent agenda was agreed upon by all; and requested clarity of fund flow to
Simply Cycle.
Mr. Keith C. Rogers, Jr., advised that the purpose of the grant was to partner Parks & Recreation with Simply
Cycle to offer free cycling classes for residents (at Simply Cycle, Nov 2025–Nov 2026), and this is a one-time
grant, no county match required, project and grant specifics are in the Board packet.
Mr. Ryan Patterson asked if this grant was going to increase the Parks & Recreation department budget.
Mr. Keith C. Rogers, Jr., stated that yes, the Parks & Recreation department budget would be increased.
Mr. Ryan Patterson asked if the classes would be held at Market 5.
Mr. Keith C. Rogers, Jr., responded, yes, at the Simply Cycle location.
Items being placed on the consent agenda does not negate or excuse the Board from reviewing the information
beforehand as it in their Board packet (five days) prior to the meeting to review and ask questions. The entire
agreement was in the Board packet.
Parks and Recreation received the grant from Virginia Capital to partner with Simply Cycle to offer classes.
Mr. Michael Hill made a motion to accept the $1,000 Grant from Capital Trail Foundation.
The motion went as follows:
Mr. Michael Hill, aye
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Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
Madam Clerk read that item ( c) that the Resolution for Property Tax Billing Penalty Waiver was now open for
discussion.
The tax bills penalty waiver was done due to inclement weather and County offices being closed.
Mr. Ryan Patterson asked if the tax bills due Dec 10, 2025 could also be looked at to get waivers in light of mailing
delays, bill errors, and discrepancies. These are good reasons to have a penalty waiver.
County Attorney Mr. F. Jesse Bausch stated that the County can waive penalties under “good cause” (typically
weather, but possibly applicable to billing errors—counsel would look into this to confirm). He has never seen a
situation where a waiver has been applied in the context being spoken of with the amount of discrepancies of the
actual bill.
Mr. Ryan Patterson asked if the County could do a analysis on scaling waiver for those receiving incorrect bills,
with potential for individual case remedies.
Mr. F. Jesse Bausch will get information and Mr. Keith C. Rogers, Jr., will report back to Board of Supervisors.
Mr. Ryan Patterson motioned to approve the Resolution for Property Tax Billing Penalty Waiver.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Madam Clerk read that item (d.) Approval for Bid Award Sewer Replacement Project was now open for
discussion,
The Award of Bid—Mount Zion Rustic Sewer Replacement Project is in the amount of $1.9M. This is for the
replacement with low-pressure system (57 households). ARPA reimbursable grant (not part of prior four major projects).
Invoices come in, the County submits them, and we are reimbursed through the grant fund. The County pays upfront, then
recoups through grant. A notice to proceed to follow Board approval; there will be a timeline update at the next Board
meeting. This will require future approval for related property easements.
Mr. Ryan Patterson asked what a reimbursable grant means for the County.
Mr. Keith C. Rogers, Jr., stated A reimbursable grant means you incur the expense, pay it, and the grantee pays you
for the expense.
Mr. Ryan Patterson asked if the County has to pay out of pocket first, and then get the funds.
Mr. Keith C. Rogers, Jr., responded that in most instances, that's correct, and in this case that will occur. The
ARPA grant, that's reimbursable. If the board approves this item, the County will execute the contract. As costs come in,
they will be covered and the County will submit those for reimbursement to the grantor.
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Mr. Michael Hill made a motion to approve the Bid Award for the Sewer Replacement Project.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
RE:

REPORTS

County Administrator Report
Development Projects
Point One
Dedicated Project Manager: Project manager from Timmins Group assigned; major development agreement likely
needed; monthly updates requested by the Board.
Regarding Point One development, Mr. Keith C. Rogers, Jr., had the opportunity to meet with the representatives
from Point One. The County has identified a dedicated project manager from Timmons Group that will be assigned to
work on this project on behalf of the County.
A project of this size and scale will likely need a development agreement as one component of approval. This is
not necessarily on the land use side but on the ultimate approval side. The dedicated project manager from Timmons will
help to facilitate that development agreement.
AES Solar Project
The County will have a contract in place. The board has already approved, but we will ensure from feedback that
was heard from residents that the County have regular and routine monitoring, compliance and inspection for this project
going forward. Contract in place; regular and routine compliance monitoring to be maintained. Milestone payment #3
($1.9M) for County accelerated to Dec 2025 (from spring/summer 2026) at County’s request.
County Holiday Schedule
Holiday Schedule
County Offices Closed:
• December 25th – Christmas Day
•

December 26th – Day After Christmas

•

January 1st – New Year’s Day

Recruitments
•

Director of Community Development

•

Utility Operator

Financial Operations

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Budget vs. Actuals for November included in Board packet for Board members to review before the meeting,
formatted for consistency.
Mr. Keith C. Rogers, Jr., is committed to provide an update on the County’s financial operations monthly. The
County staff is currently working diligently on two audits, one our FY25 annual Comprehensive Financial report and the
court mandated Forensic Audit. We are working as diligently as possible to provide each individual audit firm with all of
the data that they have requested as well as any follow ups that they may need and we are hopeful that we will have
completion of both those items in the near future.
Additionally, we have decided to voluntarily move forward with the Auditor of Public Accounts Local
Monitoring. The County has provided responses to their voluntary questionnaire and we will be meeting with personnel
from the Auditor of Public Accounts likely in January. Also included in the Board packet is the Budget versus Actuals for
the month of November. This report shows how we are tracking on revenues and expenditures against the approved budget
for FY26.
RE:

BOARD COMMENTS

Mr. Byron Adkins, Sr.,: He will continue to commend staff on the efforts that they make. They work extremely hard and
it motivates them to keep doing what they can do constantly every day work with the many obstacles that they are
confronted with. Local government is a unique being in itself. It's not like federal government, which has a whole lot of
bureaucracy in it, nor state government. Each local government has its own entity and its own infrastructure and there's an
ongoing broad process. So yes, he wants to give encouragement to our staff. He commended Mr. Keith C. Rogers, Jr. It
has been a challenging year. The County has had four County Administrators. We've lost all our past history, all our past
legacy. We've lost our whole foundation. This is a brand new Board that came on. They had several things that they had to
deal with. Reconstruction, trying to learn how to work through obstacles and barriers, how to work with each other. There
is no history to understand. When you lose your history, you lose your foundation. This takes time, patience and
understanding and everyone has an opinion of how things should be done. It takes time to get things done. He thanked
everyone for their continued commitment to attend every meeting. Thank you to Parks & Recreation for an excellent
Christmas Parade and all that supported and participated in it. He is still learning individuals and those he knows he is
quite aware of what your accomplishment and your greatness; the things you've done for the County. Some things are
new, others are not. As we continue to move forward, we will continue to encourage staff. In the interim, what things we
need to do, we won't bring it out in public to reprimand or do anything to downgrade someone. Thank you to staff for
opening up for the open houses. I think that is the beginning of letting people see who is here, what they're doing, and
what they're trying to do. You had the opportunity to ask any question that you wanted about anything. Come out, voice
your opinion and realizing that we are in a total rebuilding process. Expressed a very Merry Christmas to everyone, Board
members and staff extended season’s greetings and well wishes for community well-being into 2026
Mr. Michael Hill: Just like to take this time to thank Mr. Rogers for that update on our financial situation and thank the
citizens for your input.
Mr. Ryan Patterson: He asked if the Board was receiving monthly updates due to the Board requesting monthly updates,
because the County is in this financial situation,.
Mr. Keith C. Rogers, Jr., response was, yes.
He requested moving forward, monthly updates for County development projects, particularly our Point One project. He
would like monthly updates on Point One starting in 2026. He would like for us to go strong from January until December
of 2026; ideally all the way until the project is completed. This would be extremely helpful, not only to the public, but for
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Point One and for our County so we can have the opportunity to align, be centered, and to make sure that we're on the
same page. Everyone knows what they're supposed to know, when they're supposed to know it.
Personal property tax for data centers; he would have like to have a Board meeting to discuss the tax rate for fringe for
data centers. This discussion has to be had; not sure if it has to be had in open or closed session.
Mr. F. Jesse Bausch spoke about the County needs on an initial basis with Point One or somebody similar to Point One, is
some kind of information from them to let the County build a model as to what those tax revenues can look like. The
professionals can recommend to the County what that would look like and run an analysis about like what if we do
different tax rates? What does that mean for County finances and things of that nature. Some of these items can be
discussed in public; some of them are negotiating with the business and you really, do not want to have those
conversations publicly but you want to keep it as transparent as possible; however some of that needs to happen in closed
session. The Board is setting a rate for Point One, but also we're setting a rate for data centers generally. That's going to be
part of the analysis as well and part of what the Board decides.
Separating and negotiating agreements with individuals; those conversations you definitely don't want to have those
conversations in front of the developer who can just watch the video and see what our strategies are.
Mr. F. Jesse Bausch stated that between 2021 and 2023 he believes that the developer did send over the study that they did
that they had ran for tax rates. He believes it was anywhere from 0.35 to 0.40 cents that was generated. That report was
sent to the then County Administrator at the time and then that was sent to Financial Advisors, and the Board at that time
reviewed it.
This is the largest development opportunity that this County has ever faced. Mr. Ryan Patterson believes that the
appropriate attention needs to be given to these matters, especially coming up with a competitive for the computer tax and
also the development agreement. There was something on the County Administrator’s report about a development
agreement. Is that going to be with Point One.
Mr. Keith C. Rogers, Jr., ,responded that typically these things are negotiated privately and not publicly so it's hard to say
what the components will be.
Mr. Ryan Patterson advised that he was not negotiating anything, he was trying to lay everything out so he can have a full
understanding.
Mr. Keith C. Rogers, Jr., stated that was the reason that the he placed in the County Administrator updates that were in the
Board packet to paint the expectation that all of the considerations related to tax rates for peripherals personal property. He
was trying to capture that most of those things would likely end up in a development agreement that would require
approval of at a minimum from the board of Supervisors. Depending on what it is, what's included could require some
additional approvals. The Board can set a tax rate but this board cannot legally for future Boards keep that rating.
Mr. Ryan Patterson stated that it is 2026. It's his second year here serving Charles City County as the District 1
representative. It's been a tough year, he had three good months in 2024 and then it was a tough year. 2025 came around
and it was a tough year again and he has been doing his part, and playing his part. He has been patient. And there's only so
much that he can take as far as the road blocks being placed in front of him; not by his Boss, but by his adversary. He
asked for some common ground and to work together on that moving forward. In 2026, he is bringing in a New Year with
a new attitude. A new way of seeing things. This would be beneficial to everyone sitting on the stage.
The Board meeting was adjourned.
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Prepared by Clerk of the Board of Supervisors Miranda Venable
At the organizational meeting of the Board of Supervisors at the Charles City County Government
Administration Building on Tuesday, January 13, 2026, at 10:00 a.m. in the 230th year of the Commonwealth
and 392nd year of the County.
PRESENT:

Byron Adkins, Sr., Chairman
Ryan Patterson, Vice Chairman
Michael Hill, Board Member
Keith C. Rogers, Jr., County Administrator
Madam Clerk, Miranda Venable

Opening and Procedural Matters
County Administrator, Mr. Keith C. Rogers, Jr., called to order the organizational meeting of the Board of
Supervisors to order.

RE: ROLL CALL
Mr. Byron Adkins, Sr., did roll call.
Mr. Michael Hill, present
Mr. Ryan Patterson, present
Mr. Byron Adkins, Sr., present

RE: ELECTION OF OFFICERS
Mr. Ryan Patterson asked if the meeting was properly advertised.
The response was yes, it was.
Mr. Ryan Patterson motioned to nominate himself for Chairman of the Board of Supervisors.
The motion went as follows:
Mr. Michael Hill, nay
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., nay
The motion failed.
Mr. Michael Hill motioned to nominate Mr. Byron Adkins, Sr., for Chairman of the Board of Supervisors.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, nay

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Mr. Byron Adkins, Sr.,
The motion passed.
Mr. Ryan Patterson called point of order to discuss the nomination for Chairman.
Chairman.

County Attorney stated that there is no rule that states how many times a Board of Supervisor can be
Mr. Byron Adkins, Sr., resumed his role as Chairman of the Board of Supervisors.
Mr. Byron Adkins, Sr., motioned for Mr. Ryan Patterson to be Vice-Chairman of the Board of Supervisors.

The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
The motion passed unanimously.
Mr. Byron Adkins, Sr., thanked Mr. Ryan Patterson for his role on the Board and that he has worked in
leadership roles in other committees and organizations. He will continue to do a great job going forward.

RE: APPROVAL OF BOARD OF SUPERVISORS BYLAWS & 2026 MEETING SCHEDULE
There was discussion of the updated bylaws and how they were updated and what the impact would be.
Mr. Ryan Patterson asked about the following sections of the bylaws:
Section 1.4-The Clerk of the Board may be the County Administrator or such other individual selected by the
Board, whose duties and responsibilities as Clerk shall be specified in the Code of Virginia or as delegated by the
Board. The Clerk, at their discretion, may designate a County employee as Deputy Clerk or Temporary Clerk.
Section 3.3-The Annual Organizational Meeting of the Board shall be held annually, in January at a date and time
determined by the Board at the Annual Organizational Meeting the Board shall elect officers and approve a meeting
schedule for the calendar year.
Section 3.4-The Board shall meet at least once each month for a Regular Meeting. Regular Meetings of the
Board shall be held on the fourth Tuesday of each month at 6:00 p.m. in the auditorium of the Charles City
County Government Administration Building
Section 3.6-Special Meetings of the Board shall be held when called by the Chairman or requested by one
member of the Board and concurrence of at least one other member of the Board after the request to the Clerk of
the Board described herein. The request shall be made in writing to the Clerk of the Board and shall specify the
matters to be considered at the meeting. Upon receipt of such request, the Clerk of the Board, after consultation
with the Chairman shall immediately notify, in writing, each member and the County Attorney. Such notice shall
specify the matters to be considered at the meeting. No matter not specified in the notice shall be considered at
such meeting.
Section 3.8-Unless otherwise explicitly provided by law, no vote of any of the membership, or any part thereof, of any
public body shall be taken to authorize the transaction of any public business other than a vote taken at an official meeting.
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Section 3.9-Nothing contained herein shall be construed to prohibit separately contacting the membership, or
any part thereof, of the Board to ascertain a member’s position with respect to public business, provided the
contact is done on a basis that does not constitute an official meeting.
Section 4.1-The County Administrator shall prepare an agenda for each regular or special meeting of the Board, on which
shall appear the title of each matter and the action to be taken at that meeting. The agenda for each regular meeting shall (a)
be prepared at least three business days prior to the meeting, (b) be promptly mailed or delivered to each member of the
Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and
employees of the county government and members of the public and media requesting copies.
Section 4.2-Any member of the Board or Constitutional officer may have an item of business included on the agenda
provided it is received at least seven (7) working days before the date of the Board meeting; provided, however, this
does not prevent the County Administrator or Board members, at their discretion, to have items included which are
received after the cutoff date hereinabove stated.
Section 4.3-The Order of Business at a regular meeting of the Board, in person or virtually,
shall be as follows, beginning at 6:00 p.m. or an alternative specified meeting time:
Call to Order / Roll Call/ Pledge of Allegiance
Adoption f the Agenda
Approval Minutes
Awards & Presentations
Public Comment Period
Board Appointments Consent Agenda Regular Agenda
Administrator’s Report
Board Comments
Adjournment
Section 5.3-The Board will generally conduct business through the use of motions and roll call voting. At the appropriate
time, the Chair will state the motion and call the name of each member to reply with a vote of either “Aye” or “Nay.” The
Chair may make a motion without vacating the chair. A discussion of an item will only be permitted after a motion is on the
floor. The motion does not require a second.
Section 7.2-The following format will generally be used for the conduct of public hearings:
•
•

•
•

The Chair will make a brief statement identifying the matter to be heard and verify with the County
Administrator that all proper legal notice requirements have been met.
The Chair will recognize the appropriate staff member to present the item to be heard. Staff
presentations should be concise and should strive to be no longer than five (5) minutes, except when
necessary to properly inform the public of the issue before the Board.
The Chair will open the floor to public comment, starting with those persons who signed a roster to
speak prior to the meeting. Each individual speaker will have up to three (3) minutes to speak.
The Chair will close the floor to public comment once all who wish to speak have done so and call for
consideration of the matter.

Article XII- Code of Ethics
Item 2-Put loyalty to the highest moral principles and to the County as a whole above loyalty to individuals, districts, or
particular groups.
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Item 12-Avoid using the position of public trust to gain access to the media for the purposes of criticizing colleagues or
citizens, impugning their integrity or vilifying their personal beliefs.
The Board of Supervisors, County Attorney, and the County Administrator discussed the bylaws in depth with
concerns regarding wording and how the bylaws will be implemented, enforced and how the Boar can be set up for
success when it comes to following the bylaws.
The Board discussed the amendments that need to be made and how they were going to execute the bylaws.
Mr. Keith C. Rogers, Jr. suggested that they amend the bylaws by section and then approve the bylaws as a
whole with amendments.
Mr. Ryan Patterson motioned that section 4.2 maintain its current language.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
The motion passed unanimously.
Mr. Ryan Patterson motioned to change the Public Comment period to be placed after the Regular Agenda in
Section 4.3.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
The motion passed unanimously.
Mr. Ryan Patterson motioned to have the old language in Section 8.5 be the new language in Section 8.4.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
The motion passed unanimously.
Mr. Ryan Patterson motioned to remove items 2, and 12 in Article XII.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
The motion passed unanimously.
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Mr. Ryan Patterson motioned to approve the 2026 Bylaws as amended and the meeting schedule.
The motion went as follows:
Mr. Michael Hill, aye
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
The motion passed unanimously.
Mr. Byron Adkins, Sr., adjourned the meeting.
Meeting minutes prepared by the Clerk of the Board of Supervisors

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MEETING DATE: FEBRUARY 5, 2026
ITEM V. BOARD APPOINTMENTS (Page17)
a.) None at this time
Notes:

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MEETING DATE: FEBRUARY 5, 2026
ITEM VI. CONSENT AGENDA (Page18)
a.) Resolution to authorize 3rd Quarter appropriation for Charles City County Public Schools (Pages 19-21)
b.) Resolution to accept a grant award in the amount of $2,500 from the Williamsburg Community Foundation
and to appropriate funds to Parks and Recreation for youth soccer goals (Pages 22-25)
c.)Resolution toi support HB1322 for Sheriff Javier J. Smith Memorial Bridge (Pages 26-27)
d.) Resolution to apooint Jessica Poe as Clerk of the Board(Pages 28-29)
e.) Resolution to approve local emergency declaration (Pages 30-31)
Notes:

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RESOLUTION
FY26 Quarter 3 Appropriations
At the regular meeting of the Board of Supervisors of Charles City County,
Virginia, held in the Government Administration Building in Charles City County,
Virginia, on December 18, 2025, at which meeting a quorum was present, action
was taken on the following resolution:
BE IT RESOLVED, by the Board of Supervisors of Charles City County,
Virginia, that in addition to the appropriations previously adopted for Quarters One
and Two of FY2026, the following appropriations are hereby authorized, and the
FY2026 Fiscal Plan is appropriated accordingly, for the Third Quarter, covering
the period of January 2026 through March 2026.
Q1 Appropriations - $8,463,995
Q2 Appropriations - $7,650,689
Q3 Appropriations - $6,901,719
ADOPTED:

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RESOLUTION
CONFIRMING DECLARATION OF LOCAL EMERGENCY

WHEREAS, the Governor of Virginia declared a State of Emergency on January 22, 2026 to
prepare and coordinate a response to anticipated severe winter weather and stated in such declaration that
the effects of such weather constitute a disaster as described in § 44-146.16 of the Code of Virginia, and;
WHEREAS, in such declaration of a State of Emergency the Governor of Virginia directed state
and local governments to render appropriate assistance to prepare for and alleviate any conditions resulting
from such severe winter weather, and to implement recovery and mitigation operations and activities so as
to return impacted areas to pre-event conditions as much as possible, and for emergency services to be
conducted in accordance with § 44-146.13 et seq. of the Code of Virginia, and;
WHEREAS, the severe winter weather described in the Governor's declaration of a State of
Emergency posed a threat to public health and safety to the residents of the County of Charles City, Virginia
and is of sufficient severity and magnitude to be an emergency as defined by Virginia Code § 44-146.16,
and;
WHEREAS, pursuant to Virginia Code § 44-146.21, the County’s Director of Emergency
Management, declared local emergency in the County of Charles City effective January 23, 2026, activating
the County’s local emergency operations plan and authorizing the furnishing of aid and assistance
thereunder;
NOW BE IT RESOLVED, by the Charles City County Board of Supervisors confirms this Local
Emergency Declaration, that began on January 23, 2026 and ending on the date of this resolution in
accordance with the provisions of Virginia Code § 44-146.21.

___________________________
ADOPTED:
February 5, 2026

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MEETING DATE: FEBRUARY 5, 2026
ITEM VII. REGULAR AGENDA (PAGE 32)

a.) No agenda Item
Notes:

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MEETING DATE: FEBRUARY 5, 2026
ITEM VIII. PUBLIC COMMENT PERIOD (Page33)
Those who have signed up to speak during the public comment period, commenting as an individual,
will have three minutes; as a group, they will have five minutes. Please identify if you are speaking as
a group in the beginning, and identify your group. Time will automatically be set at three minutes if
not given.
Please approach the podium when called, state your name, and any relevant facts or materials.
Written comments and documents may be submitted to the Clerk of the Board for the record. No
speaking out of turn or from your seat will be allowed to preserve decorum. Respectful language is
required. ***Board members will not engage in dialogue during public comments, but may refer
issues to staff.***
Notes

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MEETING DATE: FEBRUARY 5, 2026
ITEM IX. COUNTY ADMINISTRATOR'S REPORTS (Page 34)
a.) County Administrator Update (Pages 34-41)
Notes:

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County
Administrator’s
Report

• Site Plan currently under review (2nd Submittal Phase)

• Point One

Development Projects

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• FY27 Revenue Projections

• Forecast, Cash Balance, RAN Payoff

• FY26 Mid-Year Budget Review

• FY25 Audit (ACFR) Update
• Forensic Audit Update
• Upcoming Items:

Financial Operations

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• December Budget v. Actual Report (FY26)

Financial Operations

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FY26 Budget vs. Actuals - December
FY26 Revenues
1,741,715
4,399,859
9,718
3,562,551
21,950,532

Received YTD
7,797,054
1,066,047
1,639,395
1,264,950
519,879
12,287,325

$

729,463
1,488,384
121,707
2,339,554

561,361
681,304
81,557
1,324,222

GENERAL FUND REVENUE

$

24,290,086

13,611,547

Operating Transfers
From (To) Fund Balance
GENERAL FUND RESOURCES

$

(10,174,527)
(2,216,765)
11,898,794

01- GENERAL FUND:

Board Approved
12,236,689
$

General Property Taxes
Local Sales Taxes and Use Taxes
Permits, Fees, & Licenses
Use of Money & Property
Miscellaneous
Total from Local Sources

$

Non-Categorical Aid
Categorical Aid
Other Categorical Aid
Total from State

$

$

$

131 – Fire + EMS:
EMS Transport Fees
Miscellaneous
General Fund Approporiation
Total Fire + EMS Fund

140,000
1,391,043
1,531,043

31,940
31,940

206,921
3,694,351
7,201,636
1,566,918
296,394
12,966,220

2,224,258
-

$

1,165,836
422,207
1,588,043

449,128
449,128

$
$

174,711
338,340
513,051

126,565
126,565

$
$

550,000
550,000

265,884
265,884

$

48,229

$

$

212-219 – Schools:
Local & Other Revenues
State Revenue
General Fund Appropriation
Federal Funds
Capital Improvement - School Projects
Total School System Fund

$

$

2,224,258

251 – Social Services:
State - Aid
General Fund Appropriation
Total Social Services Fund

$

220 – Child Service Act (CSA):
CSA State Revenue
General Fund Appropriation
Total Child Service Act Fund
204 – Central Virginia Transportation Authority:
Local Receipts
Total Central Virginia Transportation Authority
511 - Enterprise:
Public Utilities Local Receipts
General Fund Appropriation
Total Enterprise Fund

$

131,940
524,907
656,847

Special Welfare Fund
Total Special Welfare Fund

$
$

6,872
6,872

7,104
7,104

Transfer to the Commonwealth
Total Transfer to the State Fund

$
$

3,352
3,352

-

48,229

Special Welfare:

Transfer to State Fund

Including: REVENUE TOTAL
$
29,714,222
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -39- -of-42
--------------------------------

16,764,656

FY26 Expenses
01- GENERAL FUND:
General Government Administration
Judicial Administration
Public Safety
Public Works
Health & Welfare
Public Welfare Education
Recreation, Parks, & Culture
Community Development
Contingency
Debt Services

Board Approved
4,688,477
$

1,060,741
1,923,778
1,321,816
311,320
66,062
774,276
714,457
310,538
727,329

Expensed YTD
2,200,871
581,142
1,172,777
955,619
178,160
15,185
391,573
382,008
186,578

TOTAL GENERAL FUND

$

11,898,794

6,063,912

Fire & EMS Services
Fire Protection
Emergency Medical Response
Emergency Management
Total Fire + EMS Fund

$

1,468,593
48,200
14,250
1,531,043

1,065,497
28,172
11,994
8,006
1,113,669

$

12,669,826
296,394
12,966,220

6,144,518
367,230
6,511,748

$

1,270,273
317,769
1,588,042

578,584
63,031
641,614

$
$

40,961
480,000
520,961

20,281
81,440
101,721

$
$

550,000
550,000

52,560
52,560

$

14,426
50,035
200,382
214,946
4,861
484,650

131 – Fire + EMS:

$

212-219 – Schools:
Operations
Capital Improvement - School Projects
Total School System Fund

$

251 – Social Services:
Administration
Benefits Program
Total Social Services Fund

$

220 – Child Service Act (CSA):
Administration Cost
CSA Mandate
Total Child Care Act Fund
204 – Central Virginia Transportation Authority:
Local Receipts
Total Central Virginia Transportation Authority
511 - Enterprise:
Mt. Zion/Wayside Water
Mt. Zion Wastewater
Industrial Center
Government Utility
Utility Special Projects
Total Enterprise Fund

$

67,287
61,600
91,100
423,951
5,000
648,938

Special Welfare Fund
Total Special Welfare Fund

$
$

6,872
6,872

5,538
5,538

Transfer to the Commonwealth
Total Transfer to the State Fund

$
$

3,352
3,352

1,201
1,201

Professional and Electrical Services
Total Broadband Fund

$
$

-

3,043
3,043

Special Welfare:

Transfer to State Fund:

Broadband (Miscellaneous)

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Central Services (Miscellaneous)
Fuel and Operating Expense
Total Central Services Fund

$
$

-

49,592
49,592

Grant Funds
Total Grant Fund

$
$

-

148,607
148,607

Board Approved
$
-

296,394

Expensed YTD
116,909
-

Grant Fund (Miscellaneous)

CAPITAL PROJECTS FUND:
General Government
Education
TOTAL CAPITAL PROJECTS FUND

$

296,394

116,909

TOTAL OPERATING REQUIREMENTS

$

29,714,222

15,294,764

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MEETING DATE: FEBRUARY 5, 2026
ITEM.X. BOARD COMMENTS (Page42)
Chairman: Mr. Byron Adkins, Sr.:

Vice-Chairman: Mr. Ryan Patterson:

Supervisor: Mr. Michael Hill:

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