On the agenda: Solvang meeting — data center (Sep 8)
Past ⚠ Agenda Watch Solvang, California · Monday, September 8, 2025 — 1 year ago
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The published agenda for this September 8 meeting contains: "data center". The meeting has passed; the record and its outcome live here permanently.
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AGENDA
SOLVANG CITY COUNCIL
MONDAY SEPTEMBER 8, 2025
6:30 PM REGULAR MEETING
City Council:
David Brown,
Mark Infanti
Claudia Orona
Louise Smith
Elizabeth Orona
Mayor
District 1
1644 Oak Street, Solvang, Ca 93463
Virtual & in Council Chamber
Mayor pro tem, District 2
District 3
District 4
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak
Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings
distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and
on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas
are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx
PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on
agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at
[email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will
be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is
considered, including non-agenda items. In-person speakers will be invited to make public comments first.
Virtual speakers will follow.
CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a
City proceeding must disclose on the record any campaign contributions made to a member of the City Council
[or commission] in excess of $500 in the past 12 months. This disclosure requirement includes contributions by
the party’s agent and aggregated contributions from persons or entities related to the party. Please make the
disclosure as soon as possible, but not later than the beginning of the proceeding.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the
City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805)
688-5575 x206 or [email protected]. 72- hours’ notice is requested.
LET YOUR VOICE BE HEARD! Do you have about one minute a month to help make Solvang better? The
City of Solvang is working with FlashVote to engage the community and gather valuable input from residents to
inform our decisions. We encourage residents to sign up at www.flashvote.com/Solvang or call 775-235-2240 to
participate by phone or text only.
PARTICIPATING IN THE MEETING – City Council meetings will be in person and conducted by
video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on
the City’s website, Vimeo, and YouTube https://www.youtube.com/@CityofSolvang1/
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand”
symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open 30
minutes before the meeting.
6:30 PM REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Agenda 2025-09-08 CC
1
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. California Nature Art Museum Proclamation
b. Santa Ynez Valley News 100th Anniversary Proclamation
3
4
2. PRESENTATIONS
3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS
To address the Council on items not on the Agenda and on Consent. Each speaker will be afforded three minutes.
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report
5
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439), REPORT OUT,
EX-PARTE COMMUNICATIONS, COUNCIL COMMENTS, REQUESTS
Meetings attended, contributions made or received, communications, Comments and requests
6. CONSENT ITEMS
Routine, administrative city matters approved with one motion.
a. Approve Order of Agenda.
b. Approve City Council Minutes: August 11, 2025
6
c. August Check Report
11
d. Quarterly April, May, June Financial Report
18
e. Approve Donation Policy
46
f.
50
Approve Surveillance Policy
g. Approve the Investment Strategies selected by the Plan Administrator for the Pension and
OPEB Accounts.
59
7. PUBLIC HEARINGS
8. DISCUSSION ITEMS:
a. Award Alamo Pintado Pavement Rehabilitation Project Construction Administration and
Inspection Contract
9. COUNCIL CLOSING COMMENTS
10. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty
of perjury under the laws of the State of California, that the foregoing notice was posted at the City of
Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website
not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 5th day of September 2025.
Agenda 2025-09-08 CC
64
3
4
CITY COUNCIL ADVANCE CALENDAR
Agenda
Presentation
Discussion
Short term rentals policy & application
Discussion
Chain Retailers
Consent
Special Events guidebook
Presentation
Annual Report on Law Enforcement Services
13-Oct CCCE presentation
Presentation
Presentation
County Assessor Presentation
Discussion
New City Hall feasibility
Consent
Caltrans Mission Traffic Flow update receive & file
Revenue Measures Committee Appointment process Discussion
Consent
Wildfire Mitigation update
Discussion
Award Downtown BID Contract
Discussion
Award Emergency Planning Agreement
Meeting Date
Agenda Item
22-Sep PG&E Presentation
27-Oct
10-Nov Urban Growth Boundary Direction to Staff
Adoption of 2025 Building Code
24-Nov
8-Dec Adopt Urban Growth Boundary Reso
Adopt Mitigation Fees Reso
City Council Reorganization - Appt of Mayor pro tem
Approve 2026 City Council Meeting Calendar
Revenue Measures Committee Appointment
22-Dec No Meeting
Future Meetings RFQ Interim Financing WWTP Administration
Adopt IS-MND for HCA well
Library Update
Los Olivos CSD Sewer Connection Update
Outdoor dining
Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Divestment of Transit responsibility
On-Street Parking Restrictions Policy
CCWA Bond Update
WWTP Finance Solution Directon to Staff
Target Date
Discussion
Discussion
Planning
Planning
Discussion
Public Hearing
Discussion
Consent
Discussion
Planning
Planning
City Clerk
City Clerk
City Clerk
Discussion
Public Hearing
Receive & File
Receive & File
Discussion
Public Hearing
Finance
Utilities
Administration
Utilities
Planning
Utilities
Discussion
Discussion
Presentation
Discussion
Public Works
Public Works
Utilities
Utilities
Council Requested Agenda Items
Agenda Item
Dept
Administration
Planning
Planning
Parks & Rec
Administration
Administration
City Clerk
Administration
Public Works
City Clerk
Administration
Administration
Administration
Agenda
Dept
5
MINUTES
SOLVANG CITY COUNCIL
MONDAY, AUGUST 11, 2025
Special Closed Session – 5:30 PM
Regular Meeting – 6:30 PM
5:30 PM SPECIAL CLOSED SESSION
CALL TO ORDER
Mayor Brown called the Regular meeting to order at 5:30 p.m. in the City Hall Council Chamber, 1644
Oak Street, Solvang, California.
ROLL CALL
Present:
Mayor David Brown, Councilmembers Mark Infanti, Elizabeth Orona, Louise Smith
Absent:
Mayor pro tem Claudia Orona
Staff:
City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, Senior Attorney Sarah
Gerst, City Clerk Annamarie Porter
PLEDGE OF ALLEGIANCE
Councilmember Smith led in the Pledge of Allegiance.
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION ONLY - None
2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to
Government Code Section 54956.9(d)(1)
Name of case:
South Coast Property Company 13-B, LP v. City of Solvang et al, Case No. 22-cv-00254
Mayor Brown recessed to Closed Session at 5:35 p.m.
RECONVENE TO OPEN SESSION
3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS: 6:13 p.m.
City Attorney O’Sullivan noted no reportable action.
4. ADJOURNMENT
Closed Session was adjourned at 6:14 p.m.
6:30 PM REGULAR MEETING
CALL TO ORDER
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1
6
Mayor Brown called the Regular meeting to order at 6:31 p.m. in the City Hall Council Chamber, 1644
Oak Street, Solvang, California.
ROLL CALL
Present:
Mayor David Brown, Councilmembers Mark Infanti, Elizabeth Orona, Louise Smith
Absent:
Mayor pro tem Claudia Orona
Staff:
City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie
Porter, Administrative Services Director Wendy Berry, Marketing Events Coordinator
Candice Libera, Community Development Director Rafael Castillo, Assistant to the City
Manager Uribe-Mutal, Marketing and Events Coordinator Candice Libera.
PLEDGE OF ALLEGIANCE
Tom Olmstead led in the Pledge of Allegiance.
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None
2. PRESENTATIONS
a. Solvang Senior Center Update
Ellen Albertoni and Tom Olmstead, Solvang Senior Center, presented an update of operations at the
Solvang Senior Center
b. IPW 2025 Trade Show Update
Marketing Events Coordinator Libera reported on attending the IPW 2025 Trade Show and addressed
topics, meetings and events.
3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS
Mayor Brown invited public comments.
Evelyne Chezum
There were no other public comments.
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced the next quarterly cleanup, an update on the Alamo Pintado Bridge
project.
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,
COUNCIL COMMENTS, REQUESTS
Councilmember Smith reported on a meeting with School Superintendent Sierra Loughridge to discuss
school needs for a parking lot; talked about discussions at the recent DRC meeting; addressed a City of
Goleta Special City Council meeting, the Santa Barbara Vintners Association annual meeting.
Councilmember Infanti spoke about he and the Mayor attending the Alamo Pintado Bridge project
meeting.
M 2025-08-11 CC
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7
Councilmember Elizabeth Orona reported attending the last DRC meeting, that staff prioritize fire
abatement on the way into the City between Nelson’s and Fifth Street; asked staff to provide a midpoint
assessment of increases (baseline and variables), pedestrian help on Mission.
Mayor Brown reported meeting with the Santa Barbara Community Environmental Council; meeting
with Congressional Candidate Bob Smith, an SBCAG meeting; requested information on the sign
ordinance as it relates to non-profits.
6. CONSENT ITEMS
a. Councilmember Elizabeth Orona pulled this item from Consent.
b. Approve City Council Minutes: July 14, 2025
c. Receive Santa Ynez Active Transportation Project Letter of Support
d. Adopt (Second Reading) Ordinance 25-0383 Amending the City’s Cross-Connection Program
e. Approve Marketing and Events Assistant Part-time Job Description
f.
Adopt Resolution No. 25-1301 Updated Organization Chart
g. Approve Amended IT Contract with Saberdome dba Lanspeed
h. VisitSYV Annual Report 2024
i.
Opposition to Federal Bill H.R. 4403- Cloud Seeding
Councilmember Elizabeth Orona pulled Item 6.a for separate discussion.
Motion by Councilmember Elizabeth Orona to approve the Consent Calendar, as amended, pulling Item
No. 6.a for separate consideration, seconded by Councilmember Infanti, and carried 4-0, Mayor pro
tem Claudia Orona, absent.
ITEMS PULLED FROM CONSENT
a. Approve Order of Agenda
Motion by Councilmember Elizabeth Orona to reorder the agenda to address subitems 8.a, 8.d, 8.e, 8.b
and 8.c accordingly.
City Manager Murphy mentioned that hourly staff is ready to present 8.b and 8.c and asked that she be
allowed to present first in order to get back to her family.
The motion died for lack of a second.
Motion by Mayor Brown, seconded by Councilmember Infanti, to approve Item 6.a as presented and
carried 3-1, Councilmember Elizabeth Orona opposed and Mayor pro tem Claudia Orona, absent.
7. PUBLIC HEARINGS - None
8. DISCUSSION ITEMS:
a. Adopt Resolution 25-1302 Authorizing Participation in the PARS Post-Employment Benefits
Trust, Termination of CalPERS CERBT, a Trust-to-Trust Transfer of CERBT Assets, and
Approval of a Pension and OPEB Funding Policy
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8
Administrative Services Director Berry presented an introductory report and deferred to Rachel
Sanders, PARS for a report.
Rachel Sanders, PARS, narrated a PowerPoint presentation with details of the report.
Discussion followed regarding the Plan Administrator, time requirements, the difference between active
and passive management, fees frequency of reviews, maintaining local control, and diversifying outside
of PERS.
City Manager Murphy added that the City is obligated to make payments to PERS, in perpetuity; spoke
about items affecting the rate of return and noted that the City can do better having control of its
investment vehicles.
Discussion followed regarding expectations of the Plan Administrator, determining levels of risks,
adopting the funding policy by Council, automatic management of the plan by PFM, the importance of a
balanced portfolio and diversifying and the most common option adopted by agencies.
Mayor Brown invited public comments.
C.J. Jackson
There were no other public comments on this item.
Motion by Councilmember Elizabeth Orona, to adopt Resolution 25-1302 Authorizing Participation in
the PARS Post-Employment Benefits Trust, Termination of CalPERS CERBT, a Trust-to-Trust Transfer
of CERBT Assets, and approve a Pension and OPEB Funding Policy, as amended to add that Council
review the recommendation on the risk profile and revisit the topic, annually.
City Attorney O’Sullivan suggested giving staff direction to amend the Roles and Responsibilities
section on Page 111 of the Resolution to add that Council shall also review annual funding reports and
approve the investment strategy selected by the Plan Administrator.
Councilmember Infanti seconded the motion, which carried 4-0, Mayor pro tem Claudia Orona, absent.
b. Wine Country Marathon Update
Marketing Events Coordinator Libera presented an update on the Wine Country Marathon event.
There were no public comments on this item.
c. Julefest Planning Update
Marketing Events Coordinator Libera presented an update on the Julefest planning.
Mayor Brown invited public comments.
Dennis Beebe
Aaron Petersen
There were no other public comments on this item.
d.
Direction on Short Term Rental Ordinance Amendment
Planning Manager Castillo presented details of the report regarding the Short Term Rental (STR)
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4
9
Ordinance and potential amendments.
Discussion followed regarding units considered permanent, owner-occupied, prohibiting vacation
rentals in residential areas, addressing removal of vacation rental permits for existing vacation rentals,
lack of a cap of existing vacation rentals in the VMU, impacts of STRs to hotel occupancy and TOT,
ADUs, establishing quiet times, the need to protect property rights and challenges with enforcement if
they are allowed outside the VMU.
Mayor Brown invited public comments.
Dennis Beebe
C.J. Jackson
Aaron Petersen
Brandon Sparks-Gillis
There were no other public comments on this item.
e. Approve Video Surveillance Policy
Assistant to the City Manager Uribe-Mutal presented details of the report including details of the
existing Video Surveillance Policy.
Discussion followed regarding monthly or annual additional costs, storage costs and limiting audio
recordings, being clear relative to procedures, necessary notices to the public,
Mayor Brown invited public comments.
Dennis Beebe
There were no other public comments.
Motion by Councilmember Elizabeth Orona, seconded by Councilmember Infanti, to direct staff to
return with a Video Surveillance Policy, incorporating Council’s feedback and returning to Council for
final approval as a Consent Item, which carried 4-0, Mayor pro tem Claudia Orona, absent.
9. COUNCIL CLOSING COMMENTS - None
10. ADJOURNMENT
The meeting was adjourned at 9:19 p.m.
Respectfully submitted:
Annamarie Porter, CMC, City Clerk
M 2025-08-11 CC
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CheckReport
City ofSolvang
By Check Number
Date Range: 08/01/2025 - 08/31/2025
Vendor NumberPayment
DatePayment TypeDiscount AmountPayment AmountNumber
Vendor Name
Bank Code: APBNK-APBank Code
1085308/
California JPIA 04/2025EFT0. 001,325.007493
9128108/
Candice Libera 04/2025EFT0. 00108.937494
1172908/
04/2025EFT0.
00390.417495
DeLage Landen Financial
Services, Inc.
1153608/
04/2025EFT0. 00300.007496
Kiza, Inc.
1003408/
04/2025EFT0. 0050.007497
ReadyRefresh byNestle
1003408/
04/2025EFT0. 0021.747498
ReadyRefresh byNestle
1072308/
002,465.667499
Procare Janitorial04/2025EFT0.
Supply, Inc
1090208/
Staples Advantage 04/2025EFT0. 0046.447500
1168708/
04/2025EFT0.
004,600.007501
California Consulting,
Inc.
1007608/
04/2025EFT0. 006,652.807502
Cannon Associates
1079708/
Engel & Gray 04/2025EFT0. 001,385.537503
1157208/
04/2025EFT0.
001,978.007504
Inductive Automation,
LLC
9126808/
Andrew Guynn 11/2025EFT0. 00275.007505
1168708/
11/2025EFT0.
004,600.007506
California Consulting,
Inc.
1085308/
California JPIA 11/2025EFT0. 00359,448.007507
1100808/
11/2025EFT0.
00175.007508
Carrs Boots & Western
Wear
1019508/
11/2025EFT0.
001,666.667509
City ofLompoc Finance
Dept.
1079708/
11/2025EFT0. 00755.657510
Engel & Gray
1061108/
Farm Supply Co 11/2025EFT0. 00156.497511
1156508/
11/2025EFT0. 001,203.187512
Frederick Paul Lageman
1097508/
0059.757513
O'Reilly Automotive11/2025EFT0.
Stores, Inc. dbaO'Reilly Auto Parts
1072308/
00974.037514
Procare Janitorial 11/2025EFT0.
Supply, Inc
1028108/
Satcom Global FZE 11/2025EFT0. 0057.217515
1014208/
003,647.927516
SPMaintenance 11/2025EFT0.
Services, Inc
1118208/
11/2025EFT0.
00413.937517
Underground Service
Alert ofSouthern California
1068608/
ZWorld GIS 11/2025EFT0. 0016,963.337518
1154308/
AutoSys, LLC 18/2025EFT0. 001,350.007519
9131108/
18/2025EFT0. 00136.977520
Cole Phillips
1046708/
18/2025EFT0. 0094.737521
DellaValle Embroidery
1079708/
Engel & Gray 18/2025EFT0. 001,501.467522
9128808/
18/2025EFT0. 00367.887523
Jose Acosta
1088508/
18/2025EFT0.
002,118.757524
Moore & Associates,
Inc.
1072308/
004,372.447525
Procare Janitorial18/2025EFT0.
Supply, Inc
1154408/
18/2025EFT0.
00109,529.297526
Richards, Watson
& Gershon AProfessional Corporation
1090208/
Staples Advantage 18/2025EFT0. 0045.717527
1167108/
00563.507528
The Guardian Team18/2025EFT0.
LLC
9131608/
18/2025EFT0. 00183.997529
Victor Milian
1061308/
00194.007530
Advantage Group, 25/2025EFT0.
The
1007608/
25/2025EFT0. 0011,724.807531
Cannon Associates
1127908/
25/2025EFT0.
0094,114.857532
Carollo Engineers,
Inc
9129708/
25/2025EFT0. 00172.357533
Daniel Ovesen
1172908/
25/2025EFT0.
00215.827534
DeLage Landen Financial
Services, Inc.
1079708/
Engel & Gray 25/2025EFT0. 001,532.927535
1005708/
25/2025EFT0.
001,898.007536
FGL Environmental,
Inc.
08/25/2025EFT0. 000.007537
Void**
1027608/
Infosend, Inc 25/2025EFT0. 001,439.077538
1153608/
25/2025EFT0. 00100.007539
Kiza, Inc.
1114708/
25/2025EFT0.
00150.007540
Government Revenue
Solutions Holdings, LLC dba MuniServices, LLC
1097508/
25/2025EFT0.
00127.527541
O'Reilly Automotive
Stores, Inc. dbaO'Reilly Auto Parts
1072308/
00221.447542
Procare Janitorial 25/2025EFT0.
Supply, Inc
1153908/
RingCentral, Inc.25/2025EFT0. 001,112.207543
1138108/
25/2025EFT0.
007,719.387544
Roadrunner Management
Services, Inc.
1014208/
003,647.927545
SPMaintenance 25/2025EFT0.
Services, Inc
1090208/
Staples Advantage 25/2025EFT0. 0065.747546
8/
29/
2025 6:
49:
34 PMPage 1of 7
11
Check ReportDate
Range: 08/ 01/2025 - 08/ 31/2025
Vendor NumberPayment
DatePayment TypeDiscount AmountPayment AmountNumber
Vendor Name
1033708/
0050,744.407547
Visit the Santa 25/2025EFT0.
Ynez Valley
5238208/
04/2025Regular0.
00100.0047509
Ashlee Frausto
- Pirate YFL
1019708/
04/2025Regular0.
0071.3647510
County ofSanta
Barbara
1136508/
04/2025Regular0. 00493.3347511
Frontier Communications
1136508/
04/2025Regular0. 0088.4147512
Frontier Communications
1136508/
04/2025Regular0. 00104.8447513
Frontier Communications
1159208/
04/2025Regular0. 001,228.5047514
Halina Wyluda-Kazmierczak
1008108/
04/2025Regular0. 00101.0647515
Harrison Hardware
5238408/
04/2025Regular0. 00300.0047516
Heather Astorga
5238108/
04/2025Regular0. 00200.0047517
Jannet Arellano
1152608/
04/2025Regular0.
00476.7547518
JVOutdoor Power
Equipment
5238308/
04/2025Regular0. 00150.0047519
Lynda Koopmans
5237308/
Maria Mota 04/2025Regular0. 00200.0047520
1112808/
04/2025Regular0.
00162.3947521
Nielsen Building
Material
1092008/
0095.0047522
Pacific Central04/2025Regular0.
Coast Health Centers
1113608/
04/2025Regular0. 0032.0047523
Petty Cash
1022108/
00377.8447524
R & MDiesel 04/2025Regular0.
Service & Towing
1067708/
04/2025Regular0.
00575.4047525
SAF-T-FLO WATER
SERVICES, INC
1030508/
04/2025Regular0.
0012,883.0047526
Public Health
Dept.
1048408/
0025,000.0047527
Santa Ynez04/2025Regular0.
Valley Rotary Foundation
1172008/
04/2025Regular0.
00947.0047528
Diaz Automotive
& Tires
1144808/
04/2025Regular0.
00487.8547529
SiteOne Landscaping
Supply, LLC
1123108/
04/2025Regular0. 0025,000.0047530
Solvang Theaterfest
1167208/
04/2025Regular0.
001,064.3847531
Traffic Management,
Inc.
1022308/
United Rentals04/2025Regular0. 00417.5047532
1156208/
00100.0047533
Valley Shield04/2025Regular0.
Termite andPest Solutions, Inc.
1161708/
04/2025Regular0.
0028,314.0047534
Extreme Clean
Janitorial
1095308/
04/2025Regular0.
006,500.0047535
Mainline Utility
Company
1142408/
Maria Shafer 04/2025Regular0. 00285.0047536
1068008/
04/2025Regular0.
003,342.2547537
Meridian Consultants
LLC
1174508/
04/2025Regular0.
001,727.8947538
Valley Automotive
LLC
1174908/
002,750.0047539
Arris Studio11/2025Regular0.
Architects
1055308/
008,328.0047540
BrightView 11/2025Regular0.
Landscape Services
1140808/
11/2025Regular0. 00284,855.0047541
City ofGoleta
1161708/
11/2025Regular0.
009,308.0047542
Extreme Clean
Janitorial
1148608/
Islay Events 11/2025Regular0. 001,440.0047543
1165208/
004,200.0047544
Islett Agency11/2025Regular0.
Inc.
1144108/
Lanspeed 11/2025Regular0. 003,426.8447545
1173808/
11/2025Regular0.
00200.0047546
Marmolejo Electric
Inc.
1155308/
11/2025Regular0.
002,000.0047547
Metropolitan
Transportation Commission
1163908/
11/2025Regular0. 00519.4047548
Reece Plumbing
1112808/
11/2025Regular0.
00491.1547549
Nielsen Building
Material
1113708/
0059,069.2047550
Pacific Gas11/2025Regular0.
& Electric Company
1000408/
11/2025Regular0.
00268,892.0047551
Santa Barbara
Co Sheriff Dept
1144808/
11/2025Regular0.
0016.7647552
SiteOne Landscaping
Supply, LLC
1161308/
11/2025Regular0.
0010,079.3547553
Solvang Hygge
Huset LLC
1137708/
00165.8947554
Tractor Supply11/2025Regular0.
Credit Plan
1167208/
11/2025Regular0.
0012,301.0147555
Traffic Management,
Inc.
1099208/
11/2025Regular0.
0040.0047556
Tyler Technologies,
Inc
1173008/
11/2025Regular0.
00225.5747557
Ultrex Management
Services, LLC
1156208/
00209.0047558
Valley Shield11/2025Regular0.
Termite andPest Solutions, Inc.
1049708/
002,743.8047559
West Coast11/2025Regular0.
Arborists, Inc
1155208/
18/2025Regular0.
00480.0047560
Arturo Navarro
Jr.
1170908/
18/2025Regular0.
00283,367.0047561
A-ZBus Sales,
Inc.
1166608/
18/2025Regular0.
00465.5047562
Brandon James
Roberts
1006508/
18/2025Regular0.
003,181.9847563
Brenntag Pacific,
Inc
1064708/
18/2025Regular0. 00186.0047564
Chiloni Huffman
1158708/
18/2025Regular0.
0071.6947565
Column Software
PBC
5238508/
Diana Rojas 18/2025Regular0. 00906.5047566
1175608/
18/2025Regular0.
00680.0047567
Donna Ming Leung
Claytor
1168008/
18/2025Regular0.
002,797.1347568
Central Holding
Group, LLC
8/
29/
2025 6:
49:
34 PMPage 2of 7
12
Check ReportDate
Range: 08/ 01/2025 - 08/ 31/2025
Vendor NumberPayment
DatePayment TypeDiscount AmountPayment AmountNumber
Vendor Name
1161708/
18/2025Regular0.
009,308.0047569
Extreme Clean
Janitorial
1170508/
Fun4All LLC 18/2025Regular0. 006,000.0047570
1123708/
18/2025Regular0.
0024,200.0047571
Hanly General
Engineering Corp
1118108/
001,031.3247572
Hill Brothers18/2025Regular0.
Chemical Co.
1119808/
John H. Salter18/2025Regular0. 00376.0047573
1112608/
18/2025Regular0.
001,005.9447574
Mission Ready
Mix
1070708/
18/2025Regular0.
002,028.0047575
Oilfield Environmental
& Compliance, Inc
1091608/
0016,168.7547576
Pavement 18/2025Regular0.
Engineering, Inc.
1003308/
004,172.2547577
S.Y.R.W.C.D18/2025Regular0.
. ID #1
1144808/
18/2025Regular0.
00110.9547578
SiteOne Landscaping
Supply, LLC
1148708/
18/2025Regular0. 004,149.2747579
Stiletto Events
1174708/
18/2025Regular0.
001,332.1947580
Trick Industries,
Inc
1156208/
00100.0047581
Valley Shield18/2025Regular0.
Termite andPest Solutions, Inc.
1156108/
18/2025Regular0. 0095.0047582
Vital Records Control
1088108/
Wayne Brown18/2025Regular0. 00800.0047583
1129508/
25/2025Regular0.
00141.2447584
Advanced Automotive
Solutions Inc.
1009508/
City ofBuellton25/2025Regular0. 00155.0047585
1158708/
25/2025Regular0.
00130.6347586
Column Software
PBC
1053808/
00288.5447587
D & HWater 25/2025Regular0.
Systems, Inc
1171708/
25/2025Regular0.
0030,572.0047588
Environmental
Dynamics International, Inc.
1161708/
25/2025Regular0.
008,606.0047589
Extreme Clean
Janitorial
1169708/
25/2025Regular0. 0011,533.0347590
Five Star Bank
1136508/
25/2025Regular0. 00151.5947591
Frontier Communications
1136508/
25/2025Regular0. 00199.2047592
Frontier Communications
1123708/
25/2025Regular0.
001,623.0047593
Hanly General
Engineering Corp
9124108/
Trevor Holley 25/2025Regular0. 00249.9247594
1169508/
JHESR LLC 25/2025Regular0. 00175.0047595
1018008/
004,452.8447596
Jim'sService25/2025Regular0.
Center
1152608/
25/2025Regular0.
00354.4447597
JVOutdoor Power
Equipment
1144108/
Lanspeed 25/2025Regular0. 004,720.0047598
5238308/
25/2025Regular0. 00500.0047599
Lynda Koopmans
1142408/
Maria Shafer 25/2025Regular0. 00285.0047600
5233508/
25/2025Regular0. 00100.0047601
Maribel Gonzalez
1163908/
25/2025Regular0. 001,587.7947602
Reece Plumbing
1112808/
25/2025Regular0.
00902.4347603
Nielsen Building
Material
5238608/
Petra Lopez 25/2025Regular0. 00500.0047604
1164608/
25/2025Regular0. 002,745.9447605
Quinn Company
1003308/
001,767.6247606
S.Y.R.W.C.D25/2025Regular0.
. ID #1
1003308/
002,828.1947607
S.Y.R.W.C.D25/2025Regular0.
. ID #1
1175908/
25/2025Regular0.
00743.8547608
Sharpline Solutions,
Inc.
1144808/
25/2025Regular0.
00162.2147609
SiteOne Landscaping
Supply, LLC
1090808/
0017,319.7447610
Tetra Tech,25/2025Regular0.
Inc
1161908/
25/2025Regular0.
002,097.3547611
Tomasini Diesel
Repair LLC
1167208/
25/2025Regular0.
00214.5147612
Traffic Management,
Inc.
1173008/
25/2025Regular0.
0099.0047613
Ultrex Management
Services, LLC
1142608/
25/2025Regular0.
0014.3847614
Valley Fresh Market,
LLC
1172708/
25/2025Regular0. 001,865.0047615
WaterWorx LLC
1175708/
Draft0.00124.34DFT0007997
Culligan15/2025Bank
ofLompoc
1175708/
Draft0.0054.95DFT0007998
Culligan 15/2025Bank
ofLompoc
1065508/
Comcast15/2025Bank Draft0.00108.16DFT0008020
1164808/
22/2025Bank
Draft0.00261.88DFT0008021
Vestis Services,
LLC
1164808/
22/2025Bank
Draft0.00288.13DFT0008022
Vestis Services,
LLC
1113708/
Draft0.002,106.54DFT0008023
Pacific22/2025Bank
Gas & Electric Company
1113708/
22/2025Bank
Draft0.0021.01DFT0008024
Pacific Gas
& Electric Company
1113708/
Draft0.004,829.23DFT0008025
Pacific22/2025Bank
Gas & Electric Company
1164808/
22/2025Bank
Draft0.00262.93DFT0008026
Vestis Services,
LLC
1113708/
22/2025Bank
Draft0.0044.29DFT0008027
Pacific Gas
& Electric Company
1113708/
Draft0.0059,129.61DFT0008028
Pacific22/2025Bank
Gas & Electric Company
1113708/
Draft0.003,112.11DFT0008029
Pacific22/2025Bank
Gas & Electric Company
1113708/
22/2025Bank
Draft0.00359.69DFT0008030
Pacific Gas
& Electric Company
1117608/
Draft0.0037.42DFT0008031
Southern22/2025Bank
California Gas Company
8/
29/
2025 6:
49:
34 PMPage 3of 7
13
Check ReportDate
Range: 08/ 01/2025 - 08/ 31/2025
Vendor NumberPayment
DatePayment TypeDiscount AmountPayment AmountNumber
Vendor Name
1117608/
Draft0.0043.42DFT0008032
Southern22/2025Bank
California Gas Company
1117608/
Draft0.0056.63DFT0008033
Southern22/2025Bank
California Gas Company
1117608/
22/2025Bank
Draft0.00114.90DFT0008034
Southern
California Gas Company
1065508/
Comcast26/2025Bank Draft0.00490.05DFT0008035
1065508/
Comcast 26/2025Bank Draft0.0013.14DFT0008036
1065508/
Comcast26/2025Bank Draft0.00492.36DFT0008037
1020208/
26/2025Bank Draft0.00700.00DFT0008052
PERS Retirement
1061308/
28/2025Bank
Draft0.008,778.21DFT0008062
Advantage
Group, The
Bank Code APBNK Summary
Payment
Payable
CountCount
Payment TypeDiscountPayment
Regular Checks1591070. 001,242,185.63
Manual Checks000. 000.00
Voided Checks000. 000.00
Bank Drafts22220. 0081,429.00
EFT's99550.00705,165.79
2801840. 002,028,780.42
8/
29/
2025 6:
49:
34 PMPage 4of 7
14
Check ReportDate
Range: 08/ 01/2025 - 08/ 31/2025
Vendor NumberPayment
DatePayment TypeDiscount AmountPayment AmountNumber
Vendor Name
Bank Code: PYBank-PYBank Code
1124008/
27/2025Regular0.
00352.8647616
Superior Vision
Services Inc.
1132108/
29/2025Regular0.
004,127.3647617
Premier Access
Insurance Company
1172308/
AFLAC 28/2025Bank Draft0.003.12DFT0007999
1172308/
AFLAC 28/2025Bank Draft0.0029.82DFT0008000
1172308/
AFLAC 28/2025Bank Draft0.0072.00DFT0008001
1003008/
Pers 27/2025Bank Draft0.0018,092.17DFT0008002
1112308/
Draft0.00172.55DFT0008003
Colonial29/2025Bank
Life
1119608/
14/2025Bank
Draft0.00712.31DFT0008004
Employee
Benefits Specialists
1124108/
Draft0.001,100.92DFT0008005
Mutual27/2025Bank
ofOmaha Insurance Company
1020208/
14/2025Bank Draft0.0026,224.90DFT0008006
PERS Retirement
1022708/
14/2025Bank
Draft0.0039,346.22DFT0008008
Montecito
Bank & Trust
1121708/
14/2025Bank Draft0.008,278.19DFT0008009
State ofCalifornia
1165108/
Draft0.001,690.00DFT0008011
Mission14/2025Bank
Square
1165108/
Draft0.00269.76DFT0008012
Mission 14/2025Bank
Square
1119408/
14/2025Bank
Draft0.00895.00DFT0008013
Nationwide
Retirement Solution
1119408/
14/2025Bank
Draft0.00788.46DFT0008014
Nationwide
Retirement Solution
1119408/
14/2025Bank
Draft0.00219.88DFT0008015
Nationwide
Retirement Solution
1119408/
14/2025Bank
Draft0.00565.00DFT0008016
Nationwide
Retirement Solution
1020208/
14/2025Bank Draft0.000.08DFT0008017
PERS Retirement
1022708/
15/2025Bank
Draft0.00545.50DFT0008018
Montecito
Bank & Trust
1121708/
15/2025Bank Draft0.0042.00DFT0008019
State ofCalifornia
1172308/
AFLAC 28/2025Bank Draft0.003.12DFT0008039
1172308/
AFLAC 28/2025Bank Draft0.0029.82DFT0008040
1172308/
AFLAC 28/2025Bank Draft0.0072.00DFT0008041
1003008/
Pers 27/2025Bank Draft0.0018,092.17DFT0008042
1112308/
Draft0.00172.55DFT0008043
Colonial29/2025Bank
Life
1119608/
28/2025Bank
Draft0.00712.31DFT0008044
Employee
Benefits Specialists
1124108/
Draft0.001,100.92DFT0008045
Mutual27/2025Bank
ofOmaha Insurance Company
1020208/
28/2025Bank Draft0.0026,238.91DFT0008046
PERS Retirement
1022708/
28/2025Bank
Draft0.0040,114.53DFT0008048
Montecito
Bank & Trust
1121708/
28/2025Bank Draft0.008,510.56DFT0008049
State ofCalifornia
1124108/
Draft0.00313.95DFT0008050
Mutual 27/2025Bank
ofOmaha Insurance Company
1124108/
Draft0.000.21DFT0008051
Mutual ofOmaha27/2025Bank
Insurance Company
1003008/
Pers 27/2025Bank Draft0.003,476.00DFT0008053
1003008/
27/2025Bank Draft0.0013.18DFT0008054
Pers
1003008/
27/2025Bank Draft0.000.32DFT0008055
Pers
1119408/
28/2025Bank
Draft0.00895.00DFT0008056
Nationwide
Retirement Solution
1119408/
28/2025Bank
Draft0.00950.38DFT0008057
Nationwide
Retirement Solution
1119408/
28/2025Bank
Draft0.00219.88DFT0008058
Nationwide
Retirement Solution
1119408/
28/2025Bank
Draft0.00565.00DFT0008059
Nationwide
Retirement Solution
1165108/
Draft0.001,690.00DFT0008060
Mission28/2025Bank
Square
1165108/
Draft0.00269.76DFT0008061
Mission 28/2025Bank
Square
1172308/
AFLAC 28/2025Bank Draft0.0024.24DFT0008063
1172308/
AFLAC 28/2025Bank Draft0.0033.93DFT0008064
1172308/
AFLAC 28/2025Bank Draft0.0017.88DFT0008065
1172308/
AFLAC 28/2025Bank Draft0.0024.24DFT0008066
1172308/
AFLAC 28/2025Bank Draft0.0033.93DFT0008067
1172308/
AFLAC 28/2025Bank Draft0.0017.88DFT0008068
8/
29/
2025 6:
49:
34 PMPage 5of 7
15
Check ReportDate
Range: 08/ 01/2025 - 08/ 31/2025
Vendor NumberPayment
DatePayment TypeDiscount AmountPayment AmountNumber
Vendor Name
1020208/
28/2025Bank Draft0.0026.71DFT0008079
PERS Retirement
Bank Code PYBank Summary
Payment
Payable
CountCount
Payment TypeDiscountPayment
Regular Checks1020. 004,480.22
Manual Checks000. 000.00
Voided Checks000. 000.00
Bank Drafts47470. 00202,666.20
EFT's000.000.00
57490.00207,146.42
8/
29/
2025 6:
49:
34 PMPage 6of 7
16
Check ReportDate
Range: 08/ 01/2025 - 08/ 31/2025
AllBankCodesCheckSummary
PayablePayment
CountCount
Payment TypeDiscountPayment
Regular Checks1691090. 001,246,665.85
Manual Checks000. 000.00
Voided Checks000. 000.00
Bank Drafts69690. 00284, 095.20
EFT's99550. 00705, 165.79
3372330. 002,235,926.84
FundSummary
FundNamePeriodAmount
998POOLED CASH8/ 20252,235,926.84
2,235,926.84
8/
29/
2025 6:
49:
34 PMPage 7of 7
17
18
19
20
21
CITY OF SOLVANG INVESTMENTS
April 2025
FUND
#
FUND
BALANCE
FUND
% OF
TOTAL
100
GENERAL FUND
$
21,051,175.66
49.22%
200
GOVERNMENTAL IMPACT FEES
$
1,737,175.78
4.06%
201
TRAFFIC SAFETY
$
10,397.93
0.02%
202
GAS TAX FUND
$
458,081.29
1.07%
203
LOCAL TRANSPORTATION
$
522,347.68
1.22%
204
MEASURE A
$
1,876,922.21
4.39%
205
SKYTT MESA LLMD
$
614,114.94
1.44%
207
MEASURE U
$
1,842,025.89
4.31%
300
CAPITAL PROJECTS
$
(828,687.36)
-1.94%
500
WATER FUND
$
9,088,643.22
21.25%
501
WASTEWATER
$
2,754,825.95
6.44%
502
TRANSIT FUND
$
2,314,564.40
5.41%
600
EQUIPMENT/VEHICLE POOL
$
1,289,581.71
3.02%
800
GENERAL FIXED ASSET GROUP
0.00
0.00%
42,770,930.12
100%
TOTALS
LAIF BALANCE
CHECKING ACCOUNTS
$
$
$
TOTALS $
1,411,627.22
41,359,302.90
42,770,930.12
Interest
Rate
4.281%
4..281%/4.394%
** All City investments for the month are in compliance with California Government
Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months.
22
CITY OF SOLVANG INVESTMENTS
May 2025
FUND
#
FUND
BALANCE
FUND
% OF
TOTAL
100
GENERAL FUND
$
21,367,553.89
51.54%
200
GOVERNMENTAL IMPACT FEES
$
1,743,180.31
4.20%
201
TRAFFIC SAFETY
$
10,433.87
0.03%
202
GAS TAX FUND
$
479,885.70
1.16%
203
LOCAL TRANSPORTATION
$
524,153.16
1.26%
204
MEASURE A
$
1,883,409.77
4.54%
205
SKYTT MESA LLMD
$
606,524.65
1.46%
207
MEASURE U
$
2,108,514.34
5.09%
300
CAPITAL PROJECTS
$
(871,992.89)
-2.10%
500
WATER FUND
$
7,248,808.39
17.48%
501
WASTEWATER
$
2,867,119.42
6.92%
502
TRANSIT FUND
$
2,152,878.12
5.19%
600
EQUIPMENT/VEHICLE POOL
$
1,294,039.11
3.12%
800
GENERAL FIXED ASSET GROUP
0.00
0.00%
41,461,831.66
100%
TOTALS
LAIF BALANCE
CHECKING ACCOUNTS
$
$
$
TOTALS $
211,627.22
41,250,204.44
41,461,831.66
Interest
Rate
4.270%
4.272%/4.3517%
** All City investments for the month are in compliance with California Government
Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months.
23
CITY OF SOLVANG INVESTMENTS
June 2025
FUND
#
FUND
BALANCE
FUND
% OF
TOTAL
100
GENERAL FUND
$
21,463,202.33
50.62%
200
GOVERNMENTAL IMPACT FEES
$
1,748,929.08
4.12%
201
TRAFFIC SAFETY
$
11,598.22
0.03%
202
GAS TAX FUND
$
510,570.06
1.20%
203
LOCAL TRANSPORTATION
$
527,422.18
1.24%
204
MEASURE A
$
2,011,180.99
4.74%
205
SKYTT MESA LLMD
$
594,618.90
1.40%
207
MEASURE U
$
2,251,562.67
5.31%
300
CAPITAL PROJECTS
$
(880,920.25)
-2.08%
500
WATER FUND
$
7,661,246.86
18.07%
501
WASTEWATER
$
2,930,470.22
6.91%
502
TRANSIT FUND
$
2,230,781.61
5.26%
600
EQUIPMENT/VEHICLE POOL
$
1,298,306.69
3.06%
800
GENERAL FIXED ASSET GROUP
0.00
0.00%
42,403,323.38
100%
TOTALS
LAIF BALANCE
CHECKING ACCOUNTS
$
$
$
TOTALS $
211,627.22
42,191,696.16
42,403,323.38
Interest
Rate
4.400%
4.272%/4.34%
** All City investments for the month are in compliance with California Government
Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months.
24
25
7/15/25, 3:52 PM
laif.sco.ca.gov/Home/Result/b1837a86-e6cd-404d-8605-1982787ccd11
MALIA M. COHEN
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
SOLVANG
Agency Name
Account Number
As of 7/15/2025, your Local Agency Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter ending 6/30/2025.
Earnings Ratio
0.00012059828906715
Interest Rate
4.40%
Dollar Day Total
$
63,442,664.06
Quarter End Principal Balance
$
211,627.22
Quarterly Interest Earned
$
7,651.08
https://laif.sco.ca.gov/Home/Result/b1837a86-e6cd-404d-8605-1982787ccd11
26
1/1
Summary Statement
June 30, 2025
Page 1 of 3
0000165-0000684 PDFT
Investor ID:
797062
City of Solvang
1644 Oak Street
Solvang, CA 93463
California CLASS
California CLASS
CLASS Savings Account
TOTAL
Average Monthly Yield: 4.3433%
Average Daily
Balance
Month End
Balance
99,778.69
Income
Earned
YTD
584,117.24
27,938,581.80
28,035,034.53
99,778.69
584,117.24
27,938,581.80
28,035,034.53
Beginning
Balance
Contributions
Withdrawals
Income
Earned
27,935,255.84
0.00
0.00
27,935,255.84
0.00
0.00
Tel: (877) 930-5213
www.californiaclass.com
27
28
Daily Rates
June 30, 2025
Page 3 of 3
California CLASS
California CLASS
Date
06/01/2025
06/02/2025
06/03/2025
06/04/2025
06/05/2025
06/06/2025
06/07/2025
06/08/2025
06/09/2025
06/10/2025
06/11/2025
06/12/2025
06/13/2025
06/14/2025
06/15/2025
06/16/2025
06/17/2025
06/18/2025
06/19/2025
06/20/2025
06/21/2025
06/22/2025
06/23/2025
06/24/2025
06/25/2025
06/26/2025
06/27/2025
06/28/2025
06/29/2025
06/30/2025
Dividend Rate
0.000000000
0.000119541
0.000119420
0.000119203
0.000118678
0.000356079
0.000000000
0.000000000
0.000118839
0.000118727
0.000118676
0.000118426
0.000354540
0.000000000
0.000000000
0.000118444
0.000118904
0.000237954
0.000000000
0.000356484
0.000000000
0.000000000
0.000118791
0.000118706
0.000119020
0.000119757
0.000359763
0.000000000
0.000000000
0.000122462
Daily Yield
4.3731%
4.3631%
4.3588%
4.3509%
4.3317%
4.3323%
4.3323%
4.3323%
4.3376%
4.3336%
4.3317%
4.3225%
4.3136%
4.3136%
4.3136%
4.3232%
4.3400%
4.3427%
4.3427%
4.3372%
4.3372%
4.3372%
4.3359%
4.3328%
4.3442%
4.3711%
4.3771%
4.3771%
4.3771%
4.3829%
Performance results are shown net of all fees and expenses and reflect the reinvestment of dividends and other earnings. Many factors affect performance including changes in
market conditions and interest rates and in response to other economic, political, or financial developments. Investment involves risk including the possible loss of principal. No
assurance can be given that the performance objectives of a given strategy will be achieved. Past performance is no guarantee of future results. Any financial and/or
investment decision may incur losses.
Tel: (877) 930-5213
www.californiaclass.com
29
30
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
Account Overview
CHANGE IN ACCOUNT VALUE
Current Period
Year-to-Date
BEGINNING VALUE
Additions and Withdrawals
Misc. & Corporate Actions
Income
Taxes, Fees and Expenses
Change in Value
ENDING VALUE (AS OF 06/30/25)
Total Accrued Interest
Ending Value with Accrued Interest
$2,458,154.15
$0.00
$0.00
$3,729.49
($5.00)
$5,495.43
$2,467,374.07
$20,936.28
$2,488,310.35
$1,268,638.30
$1,175,888.38
$0.00
$23,540.23
($6.00)
($686.84)
$2,467,374.07
ACCOUNT ALLOCATION
Bank Deposits 0.3%
CDs 99.7%
Refer to Miscellaneous Footnotes for more information on Change in Value.
Percent
INCOME
TAXABLE
Taxable Dividends
Taxable Interest
TOTAL TAXABLE
TOTAL INCOME
Current Period
Year-to-Date
$0.06
$3,729.43
$3,729.49
$264.75
$23,275.48
$23,540.23
$3,729.49
$23,540.23
Taxable income is determined based on information available to NFS at the time the statement was
prepared, and is subject to change. Final information on taxation of interest and dividends is available
on Form 1099-Div, which is mailed in February of the subsequent year.
TAXES, FEES AND EXPENSES
Current Period
Prior Period
Current Period
Money Markets
Bank Deposits
CDs
0.0 %
0.3
99.7
$18.11
$2,734.75
$2,455,401.29
$18.17
$6,459.18
$2,460,896.72
TOTAL
100.0 %
$2,458,154.15
$2,467,374.07
Account Allocation shows the percentage that each asset class represents of your total account value. Account
Allocation for equities, fixed income, and other categories may include mutual funds and may be net of short
positions. NFS has made assumptions concerning how certain mutual funds are allocated. Closed-end mutual funds
and Exchange Traded Products (ETPs) listed on an exchange may be included in the equity allocation. The chart
may not reflect your actual portfolio allocation. Consult your broker/dealer prior to making investment decisions.
Year-to-Date
Account Fees
($5.00)
($6.00)
TOTAL TAXES, FEES AND EXPENSES
($5.00)
($6.00)
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
31
Page 2 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
Account Overview
continued
MESSAGES AND ALERTS
The SEC had announced that starting May 14th, 2025 the fee rate for covered sales will be $0.00
per $1 million. Please contact your financial professional with questions.
Effective on or after September 2025, TD Bank and TD Bank USA will be added to the Bank
Deposit Sweep Program, BDSP, bank list. No action is required. If you would like to opt out
of banks or have questions, please contact your investment representative.
National Financial Services has been advised by Cambridge Investment Research, Inc. that
Cambridge may receive payment for directing order flow. Upon written request to Cambridge,
you may obtain the identity of the venue to which your orders were routed for the six months
prior to your request and the time of the transactions that may have resulted from such orders.
Please contact your financial professional with any questions.
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
32
Page 3 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
Holdings
NFS-provided cost basis, realized gain (loss) and holding period information may not reflect all adjustments necessary for tax purposes. Please refer to Footnotes and Cost Basis Information at the end of this
statement for more information.
AI (Accrued Interest) - Represents interest accumulated since the last coupon date, but not yet paid by the issuer or received by NFS. There is no guarantee that AI will be paid by the issuer.
For additional information regarding your holdings, please refer to the footnotes at the end of the statement.
CASH AND CASH EQUIVALENTS - 0.26% of Total Account Value
Symbol/Cusip
Account Type
Description
Quantity
Price on
06/30/25
Current
Market Value
18.17
$1.00
$18.17
Estimated
Annual Income
Money Markets
FIDELITY TREASURY MONEY MARKET FUND
7 DAY YIELD 3.94%
Dividend Option Reinvest
Capital Gain Option Reinvest
FZFXX
CASH
Bank Deposits
Bank deposits are not securities and are not covered by the Securities Investor Protection Corporation (SIPC). Funds used to purchase or sweep to a bank deposit are SIPC protected until deposited to a Program
Bank at which time funds may be eligible for FDIC insurance. Customers are responsible for monitoring their total deposits at each Program Bank to determine the extent of available FDIC insurance. Refer to the
Bank Deposit Detail section which appears later in this statement for information on the banks holding your deposits. If your account was established on the last business day of this month, your statement will not
include a Bank Deposit Detail section. The Interest Rate below is the interest rate effective for Cash Balances in your FDIC-Insured Bank Deposit Sweep on the last day of the statement period.
INSURED BANK DEPOSIT PROGRAM
Interest Rate
0.25%
QIDPQ
CASH
6,459.18
$1.00
$6,459.18
Total Cash and Cash Equivalents
$6,477.35
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
33
Page 4 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
HOLDINGS > FIXED INCOME - 99.74% of Total Account Value
For an explanation of fixed income pricing, please see the last page. Redemption schedule(s), bond rating(s), and other information are provided where available. If information does not appear regarding a particular
investment, it is not available.
Copyright 2022, S&P Global Market Intelligence. Reproduction of any information, data or material, including ratings ("Content") in any form is prohibited except with the prior written permission of the relevant
party. Such party, its affiliates and suppliers ("Content Providers") do not guarantee the accuracy, adequacy, completeness, timeliness or availability of any Content and are not responsible for any errors or omissions
(negligent or otherwise), regardless of the cause, or for the results obtained from the use of such Content. In no event shall Content Providers be liable for any damages, costs, expenses, legal fees, or losses
(including lost income or lost profit and opportunity costs) in connection with any use of the Content. A reference to a particular investment or security, a rating or any observation concerning an investment that is part
of the Content is not a recommendation to buy, sell or hold such investment or security, does not address the suitability of an investment or security and should not be relied on as investment advice. Credit ratings are
statements of opinions and are not statements of fact.
Moody's © Copyright 2022, Moody's Investors Service, Inc. ("Moody's"). Moody's ratings ("Ratings") are proprietary to Moody's or its affiliates and are protected by copyright and other intellectual property laws.
Ratings are licensed to Licensee by Moody's. RATINGS MAY NOT BE COPIED OR OTHERWISE REPRODUCED, REPACKAGED, FURTHER TRANSMITTED, TRANSFERRED, DISSEMINATED, REDISTRIBUTED
OR RESOLD, OR STORED FOR SUBSEQUENT USE FOR ANY SUCH PURPOSE, IN WHOLE OR IN PART, IN ANY FORM OR MANNER OR BY ANY MEANS WHATSOEVER, BY ANY PERSON WITHOUT
MOODY'S PRIOR WRITTEN CONSENT. Moody's ® is a registered trademark.
Symbol/Cusip
Account Type
Description
Quantity
Estimated
Price on
06/30/25
Estimated
Current
Market Value
Estimated
Annual Income
Original/Adjusted
Cost Basis
Unrealized
Gain (Loss)
CDs
Certificates of Deposit (CDs), including Market Indexed CD s and Market Linked CDs (collectively, MCDs) are generally shown at estimated market prices based upon a matrix or model pricing method that may not
represent the actual price if sold prior to maturity. However, CDs and MCDs may be shown at face value for up to seven calendar days from date of issue if estimated market prices have not been received from a third
party pricing vendor. The actual value of CDs and MCDs may be different from their purchase price. CDs and MCDs are subject to interest rate risk. The estimated market price reflected for MCDs may not be based
on the actual closing value of the linked market index on the final maturity date and the market value of MCDs may not correspond directly to increases or decreases in the underlying linked market index. You may sell
CDs or MCDs in the secondary market subject to market conditions. The secondary market for CDs and MCDs is generally illiquid. If sold prior to maturity, the value of MCDs may be less than the purchase amount or
face value. The sale or redemption of any fixed income security prior to maturity may result in a substantial gain or loss, and an early withdrawal penalty may apply. Certain MCDs may only be redeemed on
pre-specified liquidation dates and may have call features that allow the issuer to call the MCD prior to maturity. Certain Step Rate CDs are also subject to reinvestment risk if call provisions are exercised by the issuer
and if a CD with a comparable rate is not available.
See sales materials or contact your broker/dealer for additional information.
JPMORGAN CHASE BK N A CD 4.50000%
11/13/2025 FDIC INSURED
CPN PMT @ MATURITY
ON NOV 13
1ST CPN DTE 11/13/2025
CALLABLE ON 07/13/2025 @ 100.0000
Accrued Interest
$6805.48
Average Unit Cost
$1.00
46657VPF1
CASH
240,000
$1.00
$240,000.00
AMERICAN COMM BK NA BREMEN GA CD
4.40000% 02/17/2026 FDIC INSURED
CPN PMT MONTHLY
Next Interest Payable: 07/14/25
Estimated Yield 4.39%
Accrued Interest
$510.28
Average Unit Cost
$1.00
02519TBF2
CASH
249,000
$1.00148
$249,368.52
$240,003.50
$10,956.00
$249,003.50
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
($3.50)
34
Page 5 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
HOLDINGS > FIXED INCOME continued
Symbol/Cusip
Account Type
Description
AMERICAN COMM BK NA BREMEN GA CD
Adjusted Cost Basis
YTD Amortized Premium
02519TBF2
VALLEY NATL BK PASSAIC N J CD 4.40000%
08/06/2026 FDIC INSURED
CPN PMT SEMI-ANNUAL
ON FEB 06, AUG 06
Next Interest Payable: 08/06/25
Estimated Yield 4.38%
Accrued Interest
$4264.99
Average Unit Cost
$1.00
Adjusted Cost Basis
YTD Amortized Premium
919853NH0
CASH
FIRSTBANK NASHVILLE TENN CD 4.00000%
11/16/2026 FDIC INSURED
CPN PMT SEMI-ANNUAL
ON NOV 14, MAY 14
1ST CPN DTE 11/14/2025
Next Interest Payable: 11/14/25
Estimated Yield 4.00%
Accrued Interest
$1288.77
Average Unit Cost
$1.00
Adjusted Cost Basis
33766NAZ7
CASH
FIRST FED SVGS BK HUNTINGTON CD 4.25000%
05/06/2027 FDIC INSURED
CPN PMT MONTHLY
Next Interest Payable: 07/06/25
Estimated Yield 4.23%
Accrued Interest
$724.83
Average Unit Cost
$1.00
Adjusted Cost Basis
YTD Amortized Premium
32021YFJ7
CASH
Quantity
Estimated
Current
Market Value
Estimated
Price on
06/30/25
Estimated
Annual Income
Original/Adjusted
Cost Basis
Unrealized
Gain (Loss)
continued
$249,001.48
D
$367.04
D
$939.88
D
($42.40)
D
$1,197.78
$1.15 E
244,000
$1.00386
$244,941.84
$10,736.00
$244,003.50
$244,001.96
$0.85 E
245,000
$0.99984
$244,960.80
$9,800.00
$245,003.50
$245,003.20
249,000
$1.00482
$250,200.18
$10,582.50
$249,003.50
$249,002.40
$0.62 E
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
35
Page 6 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
HOLDINGS > FIXED INCOME continued
Symbol/Cusip
Account Type
Description
UBS BK USA SALT LAKE CITY UT CD 4.00000%
05/14/2027 FDIC INSURED
CPN PMT MONTHLY
Next Interest Payable: 07/14/25
Estimated Yield 3.99%
Accrued Interest
$463.89
Average Unit Cost
$1.00
Adjusted Cost Basis
YTD Amortized Premium
90355GVZ6
CASH
TEXAS EXCHANGE BK CROWLEY CD 5.00000%
08/09/2027 FDIC INSURED
CPN PMT MONTHLY
Next Interest Payable: 07/09/25
CALLABLE ON 07/09/2025 @ 100.0000
Estimated Yield 4.99%
Accrued Interest
$747.40
Average Unit Cost
$1.00
Adjusted Cost Basis
YTD Amortized Premium
88241TST8
CASH
MORGAN STANLEY BK N A CD 4.40000%
02/28/2028 FDIC INSURED
CPN PMT SEMI-ANNUAL
ON AUG 28, FEB 28
1ST CPN DTE 08/28/2025
Next Interest Payable: 08/28/25
CALLABLE ON 08/28/2025 @ 100.0000
Estimated Yield 4.40%
Accrued Interest
$3617.88
Average Unit Cost
$1.00
Adjusted Cost Basis
61776CHU4
CASH
Quantity
Estimated
Price on
06/30/25
Estimated
Current
Market Value
Estimated
Annual Income
Original/Adjusted
Cost Basis
249,000
$1.0004
$249,099.60
$9,960.00
$249,003.50
$249,003.28
Unrealized
Gain (Loss)
D
$96.32
D
$190.92
D
($12.89)
$0.14 E
248,000
$1.00078
$248,193.44
$12,400.00
$248,003.50
$248,002.52
$0.56 E
244,000
$0.99996
$243,990.24
$10,736.00
$244,003.50
$244,003.13
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
36
Page 7 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
HOLDINGS > FIXED INCOME continued
Symbol/Cusip
Account Type
Description
TOYOTA FINL SVGS BK HEND NV CD 4.05000%
05/15/2028 FDIC INSURED
CPN PMT SEMI-ANNUAL
ON NOV 15, MAY 15
1ST CPN DTE 11/15/2025
Next Interest Payable: 11/15/25
Estimated Yield 4.04%
Accrued Interest
$1277.69
Average Unit Cost
$1.00
Adjusted Cost Basis
89235MSD4
CASH
BMW BK NORTH AMER SALT LAKE CI CD
4.00000% 05/16/2028 FDIC INSURED
CPN PMT SEMI-ANNUAL
ON NOV 16, MAY 16
1ST CPN DTE 11/16/2025
Next Interest Payable: 11/16/25
Estimated Yield 4.00%
Accrued Interest
$1235.07
Average Unit Cost
$1.00
Adjusted Cost Basis
05612LEW8
CASH
Quantity
Estimated
Price on
06/30/25
Estimated
Current
Market Value
Estimated
Annual Income
Original/Adjusted
Cost Basis
245,000
$1.00096
$245,235.20
$9,922.50
$245,003.50
$245,003.36
245,000
$0.99962
$244,906.90
$9,800.00
$245,003.50
Unrealized
Gain (Loss)
D
$231.84
D
($96.47)
$2,868.52
Total CDs
2,458,000
$2,460,896.72
$94,893.00
$245,003.37
$2,458,028.20
Total Fixed Income
2,458,000
$2,460,896.72
$94,893.00
$2,458,028.20
$2,868.52
Total Securities
$2,460,896.72
$94,893.00
$2,458,028.20
$2,868.52
TOTAL PORTFOLIO VALUE
$2,467,374.07
$94,893.00
$2,458,028.20
$2,868.52
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
37
Page 8 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
Activity
NFS-provided cost basis, realized gain (loss) and holding period information may not reflect all adjustments necessary for tax purposes. Please refer to Footnotes and Cost Basis Information at the end of this
statement for more information.
PURCHASES, SALES, AND REDEMPTIONS
Settlement
Date
Account
Type
Transaction
Description
REINVESTMENT
FIDELITY TREASURY MONEY MARKET
FUND REINVEST @ $1.000
Quantity
Amount
0.06
($0.06)
Securities Purchased
06/30/25
CASH
Total Securities Purchased
($0.06)
ACTIVITY > CORE FUND ACTIVITY
For more information about the operation of your core account, please refer to your Customer Agreement.
Settlement
Date
Account
Type
Transaction
Description
Quantity
Amount
06/06/25
CASH
YOU BOUGHT
INSURED BANK DEPOSIT PROGRAM
MORNING TRADE @ 1
898.79
($898.79)
06/09/25
CASH
YOU BOUGHT
INSURED BANK DEPOSIT PROGRAM
MORNING TRADE @ 1
1,053.15
($1,053.15)
06/16/25
CASH
YOU BOUGHT
INSURED BANK DEPOSIT PROGRAM
MORNING TRADE @ 1
1,776.43
($1,776.43)
06/24/25
CASH
YOU SOLD
INSURED BANK DEPOSIT PROGRAM @ 1
(5)
$5.00
06/30/25
CASH
REINVESTMENT
INSURED BANK DEPOSIT PROGRAM NET
INT REINVEST
1.06
($1.06)
TOTAL CORE FUND ACTIVITY
($3,724.43)
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
38
Page 9 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
ACTIVITY > INCOME > TAXABLE INCOME
Settlement
Date
Account
Type
Transaction
Description
DIVIDEND RECEIVED
FIDELITY TREASURY MONEY MARKET
FUND DIVIDEND RECEIVED
Quantity
Amount
Taxable Dividends
06/30/25
CASH
$0.06
Total Taxable Dividends
$0.06
Taxable Interest
06/06/25
CASH
INTEREST
FIRST FED SVGS BK HUNTINGTON CD
4.25000% 05/06/2027
$898.79
06/09/25
CASH
INTEREST
TEXAS EXCHANGE BK CROWLEY CD
5.00000% 08/09/2027
$1,053.15
06/14/25
CASH
INTEREST
AMERICAN COMM BK NA BREMEN GA CD
4.40000% 02/17/2026
$930.51
06/14/25
CASH
INTEREST
UBS BK USA SALT LAKE CITY UT CD
4.00000% 05/14/2027
$845.92
06/30/25
CASH
INSURED BANK DEPOSIT PROGRAM
INTEREST RECEIVED
$1.06
Total Taxable Interest
$3,729.43
Total Taxable Income
$3,729.49
TOTAL INCOME
$3,729.49
ACTIVITY > TAXES, FEES AND EXPENSES
Settlement
Date
Account
Type
Transaction
Description
FEE
Trade Confirms 05/2025
Quantity
Amount
Account Fees
06/24/25
CASH
($5.00)
($5.00)
Total Account Fees
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
39
Page 10 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
ACTIVITY continued
Amount
TOTAL TAXES, FEES AND EXPENSES
($5.00)
ACTIVITY > BANK DEPOSIT DETAIL
Bank Deposits are not securities and are not covered by the Securities Investor Protection Corporation (SIPC). Funds are not FDIC insured until swept to a Program Bank. Customers are responsible for
monitoring their total deposits at each Program Bank to determine the extent of available FDIC insurance. Your ending balance at each Program Bank as of the end of this statement period is shown below. If
you participate in the Bank Deposit Sweep Program, the Bank Deposit Detail section lists banks and ending balances. Funds pending settlement reflect deposits to (credit) or withdrawals from (debit) to a
Program Bank. Please refer to the Program Disclosure document for additional details that may impact the program.
Bank
Beginning
Balance
Ending
Balance
Bank of China-New York Branch
Bank of East Asia
State Street Bank and Trust Co
Wells Fargo NA
Total Bank Deposits
$2,681.07
$16.88
$19.93
$16.87
$2,734.75
$0.02
$0.00
$6,459.16
$0.00
$6,459.18
Footnotes and Cost Basis Information
Amortization, accretion and similar adjustments to cost basis have been provided for many fixed income securities (and some bond-like equities), however, they are not provided for certain types, such as
short-term instruments, Unit Investment Trusts, foreign fixed income securities, or those that are subject to early prepayment of principal (pay downs). Where current year premium or acquisition premium
amortization is provided, the prior years' cumulative amortization is reflected in the adjusted cost basis, but we cannot provide a breakdown or the total of such prior amortization amounts.
NFS is required to report certain cost basis and related information to the IRS on the Form 1099-B. Your official 1099-B forms for certain transactions will reflect which lots have been sold for tax purposes.
To apply a specific identification cost basis method to 1099-B reporting, appropriate instructions must be on file with NFS or be received by NFS before the trade has settled. Absent such instructions, NFS
determines cost basis at the time of sale based on its default methods of average cost for open-end mutual funds and first-in, first-out (FIFO) for all other (including ETFs) unless your broker dealer has
elected to use another default method. NFS applies FIFO (or other disposal method, if applicable) based on its records, which may be different from yours. For transactions that are not subject to 1099-B
cost basis reporting, you should refer to your trade confirmations and other applicable records to determine which lots were considered sold for tax purposes.
While NFS must meet IRS requirements with respect to certain information required to be reported to the IRS, NFS-provided cost basis, realized gain and loss, and holding period information may not reflect
all adjustments necessary for your tax reporting purposes. NFS makes no warranties with respect to and specifically disclaims any liability arising out of a customer's use of, or any tax position taken in
reliance upon, such information.
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
40
Page 11 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
Footnotes and Cost Basis Information
continued
For investments in partnerships, NFS does not make any adjustments to cost basis information as the calculation of basis in such investments requires supplemental information from the partnership on its
income and distributions during the period you held your investment. Partnerships usually provide this additional information on a Form K-1 issued by April 15th of the following year.
Consult your tax advisor for further information.
D - Adjusted cost basis reflects any cumulative original issue discount, premium, or acquisition premium, and it assumes such amounts were amortized by the taxpayer over the life of the security
from acquisition date through disposition date. For securities still held, maturity date was used instead of disposition date. Premium amortization was calculated using the yield-to-maturity method.
Acquisition premium was calculated using the ratable accrual method. If applicable, adjusted cost basis reflects market discount accretion which was calculated using the straight-line method and
was recognized at disposition date. Gain/loss displayed for this transaction was based on cost basis as adjusted for premium and discount as stated above and does not reflect any losses disallowed
because of wash sales (if applicable). The adjusted cost basis may not reflect all adjustments necessary for tax reporting purposes and may also not apply if you are using an alternative amortization
calculation method. Refer to IRS Publication 550, Investment Income and Expenses, for additional information.
E - YTD amortized premium was calculated on the yield-to-maturity amortization
method. Cumulative premium amortization from acquisition date through disposition date is reflected in the adjusted cost basis. For securities still held, maturity date was used instead of disposition
date. For tax-exempt securities, amortization of premium is required and is not deductible from taxable income. For taxable bonds, a tax election may be required to amortize premium, and the
current year's amortized premium may be deductible from taxable income. Our adjusted cost basis calculation may not reflect all adjustments necessary for tax reporting purposes. It may not be
applicable if you have not made an appropriate tax election or if you are using an alternative amortization calculation method. Review prior adjustments that you have made, and consult your tax
advisor and IRS Publication 550, Investment Income and Expenses, for additional information.
If a sale, redemption or other disposition involved multiple tax lots, the transaction's totals may have been calculated using a combination of adjusted and unadjusted cost basis information. For lots where
adjusted cost basis and its associated gain/loss are known, that was used, otherwise "regular" unadjusted cost basis and its associated gain/loss was used.
Miscellaneous Footnotes
CHANGE IN VALUE OF YOUR PORTFOLIO is the change in market value of your portfolio assets over the time period shown. The portfolio assets include the market value of all the securities in the
account, plus insurance and annuity assets if applicable. The time frame of the graph is from account opening or September 2010, whichever is later, to the current period. Please note that large increases
and/or declines in the change in the value of the portfolio can be due to additions, distribution and/or performance.
CHANGE IN VALUE reflects appreciation or depreciation of your holdings due to price changes plus any activity not reflected within Additions and Withdrawals, Misc. & Corporate Actions, Income, Taxes,
Fees and Expenses, and Other Activity sections. Change in Value does not reflect activity related to assets in which NFS is not the custodian (e.g. Insurance and Annuities, Assets Held Away and Other
Assets Held Away).
CALLABLE SECURITIES LOTTERY - When street name or bearer securities held for you are subject to a partial call or partial redemption by the issuer, NFS may or may not receive an allocation of
called/redeemed securities by the issuer, transfer agent and/or depository. If NFS is allocated a portion of the called/redeemed securities, NFS utilizes an impartial lottery allocation system, in accordance with
applicable rules, that randomly selects the securities within customer accounts that will be called/redeemed. NFS' allocations are not made on a pro rata basis and it is possible for you to receive a full or
partial allocation, or no allocation. You have the right to withdraw uncalled fully paid securities at any time prior to the cutoff date and time established by the issuer, transfer agent and/or depository with
respect to the partial call, and also to withdraw excess margin securities provided your account is not subject to restriction under Regulation T or such withdrawal will not cause an undermargined condition.
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
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Page 12 of 14
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
Miscellaneous Footnotes
continued
PRICING INFORMATION - Prices displayed are obtained from sources that may include pricing vendors, broker/dealers who clear through NFS and/or other sources. Prices may not reflect current fair market
value and/or may not be readily marketable or redeemable at the prices shown.
FOREIGN EXCHANGE TRANSACTIONS - Some transaction types necessitate a foreign currency exchange (FX) in order to settle. FX transactions may be effected by Fidelity Forex, LLC. on a principal
basis. Fidelity Forex, LLC., an affiliate of NFS, may impose a commission or markup on the prevailing interbank market price, which may result in a higher price to you. Fidelity Forex, LLC. may share a portion
of any FX commission or markup with NFS. More favorable rates may be available through third parties not affiliated with NFS. The rate applicable to any transaction involving an FX is available upon request
through your broker-dealer.
COST BASIS LEGISLATION - New IRS Rules will require National Financial Services to report cost basis and holding period information for the sale of shares of open end Mutual Fund holdings purchased on
or after January 1, 2012 on Form 1099-B. National Financial Services determines the cost basis for all shares of open end mutual funds using a default method of average cost. Alternatively, account owners
or their brokers and advisors can instruct National Financial Services to determine the cost basis for shares of open end mutual funds by 1) setting up their non-retirement accounts with one of our eleven tax
lot disposal methods available to investors or 2) identifying specific tax lots to sell at the time of a transaction. Contact your broker or advisor to learn more about the cost basis tracking of your holdings.
Interval Fund Owners: Please note an interval fund is structured as an unlisted closed-end mutual fund, and not a traditional open-end mutual fund. Material differences between an interval fund and a
traditional open-end mutual fund may exist, including trading/liquidity limitations, and buyback and repurchase features. Please refer to the prospectus for the interval fund you own for specific information and
other important considerations or contact your financial professional.
FRACTIONAL SHARE TRADING - National Financial Services ("NFS") will execute the fractional component of a customer order in a principal or riskless principal capacity. This includes fractional shares
liquidations as a result of an ACATS transfer of whole shares or a dividend reinvestment that created a residual fractional position in a customer account.
PAYMENT FOR ORDER FLOW - NFS receives remuneration, compensation, or consideration for directing orders particular broker/dealers or market centers for execution. The source and nature of any
compensation received in connection with your particular transaction, the name of the other party, and the time of execution will be disclosed upon written request.
Account carried with National Financial Services LLC, Member
NYSE, SIPC
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Page 13 of 14
GLOSSARY Short Account Balances -If you have sold securities under the short sale rule, we have, in
accordance with regulations, segregated the proceeds from such transactions in your Short Account. Any
market increases or decreases from the original sale price will be marked to the market and will be transferred
to your Margin Account on a weekly basis. Market Value - The Total Market Value has been calculated out to
9 decimal places but the individual unit price is displayed in 5 decimal places. The Total Market Value
represents prices obtained from various sources, may be impacted by the frequency in which such prices are
reported and such prices are not guaranteed. Prices received from pricing vendors are generally based on
current market quotes, but when such quotes are not available the pricing vendors use a variety of techniques
to estimate value. These estimates, particularly for fixed income securities, may be based on certain
minimum principal amounts (e.g. $1 million) and may not reflect all of the factors that affect the value of the
security, including liquidity risk. In certain situations, a price may be derived from a single broker quote. The
prices provided are not firm bids or offers. Certain securities may reflect "N/A" or "unavailable" where the price for
such security is generally not available from a pricing source. The Market Value of a security, including those
CUSTOMER SERVICE: Please review your statement and report any inaccuracy or discrepancy immediately
by calling the telephone number of your broker-dealer reflected on the front of this statement. Reports of
any inaccuracy or discrepancy regarding your brokerage account or the activity therein should be directed to your
broker-dealer at the telephone number and address reflected on the front of this statement and National
Financial Services LLC ("NFS").
NFS carries your brokerage account and acts as your custodian for funds and securities that are deposited with
NFS by you or your broker-dealer. In addition to your initial contact with your broker-dealer you may
contact NFS at (800) 801-9942. Any oral communications regarding inaccuracies or discrepancies should be
reconfirmed in writing to protect your rights, including those under the Securities Investor Protection Act ("SIPA").
When contacting either your broker-dealer or NFS, remember to include your entire brokerage account number to
ensure a prompt reply.
ADDITIONAL INFORMATION Free credit balances ("FCB") are funds payable to you on demand. FCB are
subject to open commitments such as uncleared checks and exclude proceeds from sales of certificated
securities without delivery of the certificate. If your FCB is swept to a core position, you can liquidate the core
position and have the proceeds sent to you or held in your account subject to the terms of your account
agreement. Required rule 10b-10(a) information not contained herein will be provided on written request. Fidelity
may use this free credit balance in connection with its business, subject to applicable law.
Credit Adjustment Program. Accountholders receiving payments in lieu of qualified dividends may not be
eligible to receive credit adjustments intended to help cover additional associated federal tax burdens. NFS
reserves the right to deny the adjustment to any accountholder and to amend or terminate the credit adjustment
program.
Options Customers. Each transaction confirmation previously delivered to you contains full information about
commissions and other charges. If you require further information, please contact your broker-dealer.
Assignments of American and European-style options are allocated among customer short positions pursuant to
a random allocation procedure, a description of which is available upon request. Short positions in
American-style options are liable for assignment at any time. The writer of a European-style option is subject to
exercise assignment only during the exercise period. You should advise your broker-dealer promptly of any
material change in your investment objectives or financial situation. Splits, Dividends, and Interest. Expected
stock split, next dividend payable, and next interest payable information has been provided by third parties and
may be subject to change. Information for certain securities may be missing if not received from third parties in
time for printing. NFS is not responsible for inaccurate, incomplete, or missing information. Please consult your
broker-dealer for more information about expected stock split, next dividend payable, and next interest payable for
certain securities.
Equity Dividend Reinvestment Customers. Shares credited to your brokerage account resulted from
transactions effected as agent by either: 1) Your broker-dealer for your investment account, or 2) through the
Depository Trust Company (DTC) dividend reinvestment program. For broker-dealer effected transactions, the
time of the transactions, the exchange upon which these transactions occurred and the name of the person from
whom the security was purchased will be furnished upon written request. NFS may have acted as market maker
in effecting trades in 'over-the-counter 'securities.
Retirement Contributions/Distributions. A summary of retirement contributions/distributions is displayed for
you in the activity summary section of your statement. Income Reporting. NFS reports earnings from
investments in Traditional IRAs, Rollover IRAs, SEP-IRAs and, Keoghs as tax-deferred income. Earnings from
Roth IRAs are reported as tax-free income, since distributions may be tax-free after meeting the 5 year aging
requirement and certain other conditions. A financial statement of NFS is available for your personal
inspection at its office or a copy of it will be mailed to you upon your written request.
Statement Mailing. NFS will deliver statements by mail or, if applicable, notify you by e-mail of your statement's
availability, if you had transactions that affected your cash balances or security positions held in your account(s)
during the last monthly reporting period. At a minimum, all brokerage customers will receive quarterly statements
(at least four times per calendar year) as long as their accounts contain a cash or securities balance.
Sales Loads and Fees. In connection with (i) access to, purchase, sale, exchange or redemption of, and/or
maintenance of positions in mutual funds, ETFs and other investment products such as alternative investments or
private placements ("funds") or (ii) infrastructure needed to support such funds, some funds, or their investment
priced at par value, may differ from its purchase price and may not closely reflect the value at which the security
may be sold or purchased based on various market factors. Investment decisions should be made only after
consulting your broker-dealer.
Estimated Annual Income (EAI) & Estimated Yield (EY) - EAI for fixed income is calculated using the coupon
rate. For all other securities, EAI is calculated using an indicated annual dividend (IAD). The IAD is an estimate of
a security's dividend payments for the next 12 months calculated based on prior and/or declared dividends for that
security. EY reflects only the income generated by an investment and not changes in its price which may
fluctuate. Interest and dividend rates are subject to change at any time and may be affected by current and future
economic, political and business conditions. EAI and EY are estimates only and may include return of principal
and/or capital gains, which would render them overstated. EAI and EY are provided for informational purposes
only and should not be used or relied on for making investment, trading or tax decisions. EAI and EY are based on
data obtained from information providers believed to be reliable, but no assurance can be made as to accuracy,
timeliness or completeness.
affiliates, pay your introducing broker dealer and/or NFS sales loads and 12b-1 fees described in the Offering
Materials as well as additional compensation for shareholder services, start-up fees, platform support and
maintenance, and marketing, engagement and analytics programs. Additional information about the source(s)
and amount(s) of compensation as well as other remuneration received by FBS or NFS will be furnished to you
upon written request. At time of purchase fund shares may be assigned a load, transaction fee or no transaction
fee status. At time of sale, any fees applicable to your transaction will be assessed based on the status assigned
to the shares at time of purchase. Margin. If you have applied for margin privileges and been approved, you
may borrow money from NFS in exchange for pledging the assets in your account as collateral for any outstanding
margin loan. The amount you may borrow is based on the value of securities in your margin account, which is
identified on your statement. If you have a margin account, this is a combined statement of your margin account
and special memorandum account other than your non-purpose margin accounts maintained for you under
Section 220.5 of Regulation T issued by the Board of Governors of the Federal Reserve Board. The permanent
record of the separate account, as required by Regulation T, is available for your inspection upon request.
NYSE and FINRA. All transactions are subject to the constitution, rules, regulations, customs, usages, rulings
and interpretations of the exchange market and its clearing house, if any, where the transactions are executed,
and of the New York Stock Exchange (NYSE) and of the Financial Industry Regulatory Authority ("FINRA"). The
FINRA requires that we notify you in writing of the availability of an investor brochure that includes information
describing FINRA Regulation's BrokerCheck Program ("Program"). To obtain a brochure or more information
about the Program or FINRA Regulation, contact the FINRA Regulation BrokerCheck Program Hotline at (800)
289-9999 or access the FINRA's web site at www.finra.org. FINRA Rule 4311 requires that your broker-dealer
and NFS allocate between them certain functions regarding the administration of your brokerage account. The
following is a summary of the allocation services performed by your broker-dealer and NFS. A more complete
description is available upon request. Your broker-dealer is responsible for: (1) obtaining and verifying
brokerage account information and documentation, (2) opening, approving and monitoring your brokerage
account, (3) transmitting timely and accurate orders and other instructions to NFS with respect to your brokerage
account, (4) determining the suitability of investment recommendations and advice, (5) operating, and supervising
your brokerage account and its own activities in compliance with applicable laws and regulations including
compliance with margin rules pertaining to your margin account, if applicable, and (6) maintaining required books
and records for the services that it performs. NFS shall, at the direction of your broker-dealer: (1) execute,
clear and settle transactions processed through NFS by your broker-dealer, (2) prepare and send transaction
confirmations and periodic statements of your brokerage account (unless your broker-dealer has undertaken to do
so). Certain securities pricing and descriptive information may be provided by your broker-dealer or obtained from
third parties deemed to be reliable, however, this information has not been verified by NFS, (3) act as custodian
for funds and securities received by NFS on your behalf, (4) follow the instructions of your broker-dealer with
respect to transactions and the receipt and delivery of funds and securities for your brokerage account, and (5)
extend margin credit for purchasing or carrying securities on margin. Your broker-dealer is responsible for
ensuring that your brokerage account is in compliance with federal, industry and NFS margin rules, and for
advising you of margin requirements. NFS shall maintain the required books and records for the services it
performs. Securities in accounts carried by NFS are protected in accordance with the Securities Investor
Protection Corporation ("SIPC") up to $500,000. The $500,000 total amount of SIPC protection is inclusive of up
to $250,000 protection for claims for cash, subject to periodic adjustments for inflation in accordance with terms
of the SIPC statute and approval by SIPC's Board of Directors. NFS also has arranged for coverage above these
limits. Neither coverage protects against a decline in the market value of securities, nor does either coverage
extend to certain securities that are considered ineligible for coverage. For more details on SIPC, or to request a
SIPC brochure, visit
www.sipc.org or call 1-202-371-8300. Funds used to purchase or sweep to a bank
deposit are SIPC protected until deposited to a Program Bank at which time funds may be eligible for FDIC
insurance. Assets Held Away, commodities, unregistered investment contracts, futures accounts, loaned
securities and other investments may not be covered. Precious metals are not covered by SIPC protection. Mutual
funds and/or other securities are not backed or guaranteed by any bank, nor are they insured by the FDIC and
involve investment risk including possible loss of principal.
End of Statement
722239.10.0
Account carried with National Financial Services LLC, Member
NYSE, SIPC
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Page 14 of 14
City of Solvang
CERBT Strategy 2
Entity #:
Quarter Ended June 30, 2025
Market Value Summary:
QTD
Current Period
Unit Value Summary:
Fiscal
Year to Date
Beginning Balance
$1,301,935.69
$1,240,707.12
Contribution
70,000.00
70,000.00
Disbursement
0.00
0.00
Unit Sales for Withdrawals
Transfer In
0.00
0.00
Transfer Out
0.00
0.00
71,786.35
133,747.27
Administrative Expenses
(90.04)
(424.89)
Investment Expense
(143.40)
(540.90)
0.00
0.00
$1,443,488.60
$1,443,488.60
FY End Contrib per GASB 74 Para 22
0.00
0.00
FY End Disbursement Accrual
0.00
0.00
$1,443,488.60
$1,443,488.60
Investment Earnings
Other
Ending Balance
Grand Total
QTD
Current Period
Fiscal
Year to Date
58,537.289
58,537.289
3,075.267
3,075.267
0.000
0.000
Unit Transfer In
0.000
0.000
Unit Transfer Out
0.000
0.000
Ending Units
61,612.556
61,612.556
Period Beginning Unit Value
22.241136
21.195160
Period Ending Unit Value
23.428483
23.428483
Beginning Units
Unit Purchases from Contributions
Please note the Grand Total is your actual fund account balance at the end of the period, including all contributions per GASB 74 paragraph 22 and accrued disbursements. Please review your statement promptly. All information contained in your statement
will be considered true and accurate unless you contact us within 30 days of receipt of this statement. If you have questions about the validity of this information, please contact [email protected].
44
Page 1 of 2
Statement of Transaction Detail for the Quarter Ending 06/30/2025
City of Solvang
Entity #:
Date
Description
05/29/2025
Contribution
Amount
$70,000.00
Unit Value
$22.762251
Units
3,075.267
Check/Wire
Notes
1000000526902
37
Client Contact:
[email protected]
If you have any questions or comments regarding the new statement format please contact [email protected]
Page 2 of 2
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.e
Meeting Date: September 8, 2025
SUBJECT:
Approve Donation Policy
PREPARED BY:
Wendy Berry, Administrative Services Director
DISCUSSION:
The City of Solvang occasionally receives offers of cash, in-kind, or real property donations from
individuals, businesses, nonprofit organizations, and other entities. These donations can enhance City
programs, projects, and services, but they must be accepted, tracked, and managed in a manner that
complies with applicable laws, promotes transparency, safeguards against conflicts of interest, and
maintains public trust.
California Government Code Sections 37354 and 37355 authorize cities to accept or reject donations.
However, without a formal policy, the City risks inconsistency in decision-making, recordkeeping, and
compliance with the California Political Reform Act and Governmental Accounting Standards Board
(GASB) requirements.
The proposed Donation Policy creates a clear framework for evaluating, accepting, recording, and
utilizing donations, while providing safeguards against undue influence or financial burden to the City.
RECOMMENDED MOTION
I move to approve the City Donation Policy as shown in attachment A.
ALTERNATIVES:
A. Direct staff to modify the policy and return for Council consideration.
B. Decline to adopt a donation policy and continue current case-by-case practices.
FISCAL IMPACT:
The policy itself does not commit the City to accept any donation. Costs may be incurred for legal,
appraisal, or environmental review of certain donations, particularly real property. These costs can be
offset by negotiating terms with donors or declining burdensome donations.
ATTACHMENTS:
A. Donation Policy
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Section: Finance
Donations to the City of
Solvang Policy
Adopted: September 8, 2025
City Attorney Reviewed
Last Amended: n/a
PURPOSE
The purpose of this policy is to establish uniform guidelines for the acceptance, processing, and
management of donations to the City of Solvang. This ensures compliance with applicable California
laws, promotes transparency, protects against conflicts of interest, and maintains public trust. The City
is empowered to accept or reject donations to the City under Government Code Sections 37354 and
37355.
OBJECTIVES
• Provide a consistent framework for evaluating, accepting, and recording donations to the City.
• Ensure all donations to the City are used in a manner consistent with City priorities, applicable
laws, and donor intent.
• Safeguard against the appearance or occurrence of undue influence on City decision-making.
• Ensure accurate financial reporting and compliance with Governmental Accounting Standards
Board (GASB) requirements.
SCOPE
This policy applies to:
• All City departments, commissions, and committees.
• Any donation to the City of Solvang, whether received directly, through fundraising, or via an
intermediary or whether cash, in-kind, or real property.
• Donations from individuals, businesses, nonprofit organizations, or other entities.
This policy does not apply to:
• Gifts to individual City employees, members of the City Council, or members of the Council’s
advisory bodies. Such gifts are governed by the California Political Reform Act and its
implementing regulations.
• Complimentary tickets and passes received by the City, which are governed by the City’s
Tickets and Passes Policy and California Political Reform Act and its implementing regulations.
DEFINITIONS
• Cash Donation: Any contribution made in the form of currency, checks, money orders,
credit/debit transactions, or electronic fund transfers.
• Restricted Donation: A donation designated by the donor for a specific purpose, program, or
project.
• Unrestricted Donation: A donation made without a designated purpose, allowing the City to
determine its use.
ROLES AND RESPONSIBILITIES
City Council
• Approves acceptance of donations valued over $100,000 or those with specific restrictions.
• Ensures donations align with City policies, strategic plans, and legal requirements.
City Manager or Designee
• Reviews and approves donations valued up to $100,000. (If the City Manager’s designee is
accepting the donation, the designee shall only review and approve donations valued up to an
amount consistent with the designee’s delegated authority).
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•
Ensures proper accounting and tracking of all donations.
Finance Department
• Processes and records donations in compliance with GASB standards and California
Government Code.
• Issues official donation receipts for tax purposes, consistent with IRS guidelines.
Department Heads
• Recommend acceptance or refusal of donations based on program needs.
• Ensure donations are spent or allocated according to donor intent and policy requirements.
DONATION ACCEPTANCE CRITERIA
The City will only accept donations that:
• Support the City’s mission, programs, and services.
• Do not impose undue financial or administrative burdens.
• Do not create a real or perceived conflict of interest.
• Do not violate any federal, state, or local laws, including the California Political Reform Act and
its implementing regulations.
RESTRICTED DONATIONS
• Must be used solely for the stated purpose.
• If the City cannot meet the restrictions, the donation will be declined or renegotiated with the
donor.
ACKNOWLEDGMENT, RECOGNITION, AND VALUATION
• Donations valued at $250 or more will receive a written acknowledgment that meets IRS
requirements.
• The City does not assign value to non-cash, in-kind gifts, or real property. Any valuation of noncash donations, in-kind donations, or real property shall be based on independent valuation
information submitted to the City by the donor. The City, in its sole discretion, may obtain a
valuation of any donation in addition to, or in lieu of, the valuation the donor provides.
• Public recognition of donors will occur only with donor consent and in a manner consistent with
City values and ethics laws.
REQUIREMENTS FOR REAL PROPERTY DONATIONS
• Prior to acceptance of a donation of real property, the City shall require the donor to obtain, and
provide to the City, at the donor’s sole cost and expense:
o An appraisal of the donated real property that is not more than 12 months old.
o A Phase I Site Assessment of the donated real property meeting requirements of ASTM
E1527 that is not more than 12 months old.
o A title report of the donated real property showing all liens and encumbrances on the
property that is not more than 12 months old.
However, at the City Manager’s discretion, the City may obtain some or all of the above
documents at the City’s own cost and expense and relieve the donor of that obligation.
• If the above documents show the real property is not contaminated or encumbered, the City
may accept donation of such real property if acceptance is otherwise in conformance with this
policy.
• The City Council shall review and determine whether or not to accept donations of contaminated
or encumbered real property.
• The City shall also consider the tax burden, maintenance costs, or other ongoing costs the City
would incur upon taking title to the real property before accepting a donation of real property.
ACCOUNTING AND REPORTING
• All cash donations must be deposited into an authorized City bank account within one business
48
•
•
•
•
•
day of receipt.
The Finance Department will track cash donations in separate accounts or project codes for
transparency.
Restricted cash donations will be tracked in a special revenue fund.
Restricted non-cash, in-kind, or real property donations will be tracked by the appropriate
department to ensure compliance with donation restrictions.
An annual report of donations will be presented to the City Council and made available to the
public.
All donations must be reported on the City’s Form 801 in compliance with the California Political
Reform Act and Section 18944 of Division 6, of Title 2 of the California Code of Regulations. For
any quarter year period in which donations received by the City aggregate to a value of $2,500
or more since the last filing, the City Clerk shall post a copy of the Form 801 on the City’s
website within 30 days after close of the quarter as per Section 18944 of Division 6, of Title 2 of
the California Code of Regulations as that section may be amended from time to time.
USE OF DONATIONS
• All donations will be used in accordance with donor restrictions (if applicable) and City Councilapproved budgets.
• Unspent restricted funds from cash donations at the end of the fiscal year will be carried forward
for the intended purpose.
REFUSAL OF DONATIONS
The City reserves the right to decline donations in its sole discretion without cause or comment,
including but not limited to those donations that:
• Are inconsistent with City policies or values.
• Could compromise the City’s integrity or independence.
• Are offered by individuals or entities engaged in litigation or regulatory disputes with the City.
• Are offered by individuals or entities who have pending permit applications before the City
Council and/or its advisory bodies.
• Are of contaminated or encumbered real property where the City Council determines
acceptance is not in the best interest of the City.
POLICY REVIEW AND REPORTING REQUIREMENTS
The City Manager or designee shall annually evaluate this policy and, if the City Manager or designee
determines review or amendment of this policy is needed, bring the policy before the City Council for
such review and/or amendment.
49
CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.f
Meeting Date: September 8, 2025
SUBJECT:
Approve Video Surveillance Policy
PREPARED BY:
Olivia Uribe Mutal, Assistant to the City Manager
DISCUSSION:
On August 11, 2025, the City Council reviewed the draft Video Surveillance Policy and directed staff to
incorporate consensus revisions and return with a final policy on the Consent Calendar. This version
implements direction clarifying operating practices, strengthening privacy protections and
accountability, and confirming system limitations—with the refinements integrated throughout the policy
text.
1) Audio Recording
• Cameras include built-in microphones with potential legal implications.
• Policy Change: Audio recording is disabled by default and expressly prohibited. Public-facing
materials and signage will indicate video-only monitoring.
2) Active vs. Passive Monitoring
• Operational approach required clarity.
• Policy Change: Passive monitoring (retrospective review after a reported incident) is the norm.
Active monitoring is allowed only during specified incidents, emergencies, or approved special
events. The policy also sets forth reporting requirements for active monitoring. The policy
clarifies “event triggering” as tools primarily for post-incident searches, with real-time alerts
limited to defined emergency or special-event contexts.
3) Data Retention
• Conflicting references to 30-day and 365-day storage.
• Policy Change: Standard retention is 365 days in accordance with the City’s records retention
requirements. Any 30-day reference applies only to the on-board camera buffer/storage and not
to the City’s official retention period. Incident-related footage is preserved as required for
investigations, claims, or litigation holds.
4) Access & Oversight
• Access controls and evidentiary handling need specificity.
• Policy Change: The policy adopts role-based permissions (rather than listing individual names);
requires audit logs for all access, viewing, export, and deletion actions; and establishes a chainof-custody protocol when footage is used as evidence or shared with law enforcement.
5) Definitions & Technical Clarity
• Some definitions and references were inapplicable or unclear.
• Policy Change: The policy removes inapplicable PII references, defines operational modes
(passive/active) in plain terms, and confirms cameras are fixed-position with defined fields of
view and no pan/tilt/zoom (PTZ) capability. Public transparency will be supported with signage
and a City webpage summarizing system purpose, authorized uses, and a point of contact.
6) Prohibited Uses (Expanded)
• Policy Change: The policy adds “marketing” to the list of prohibited uses. Footage may not be
used for promotional materials, advertisements, or other marketing purposes. Existing
prohibitions (e.g., monitoring areas with a reasonable expectation of privacy, targeting protected
classes, or viewing private property absent legal authorization) remain in effect.
50
Implementation Notes
• The final policy aligns with state law and industry best practices, enhances accountability
through auditable controls, and confirms technical limits to safeguard privacy.
• No changes are proposed to the previously approved equipment scope; this action adopts
governing policy for its use.
RECOMMENDED MOTION
I move to approve the City Video Camera Surveillance Policy as shown in attachment A.
ALTERNATIVES:
Direct staff to modify portions of the Policy.
FISCAL IMPACT:
None.
ATTACHMENTS:
A. Final Video Surveillance Policy
51
Section: City Council
City Video Camera
Surveillance Policy
Adopted: September 8, 2025
City Attorney reviewed:
Last Amended: N/A
PURPOSE
This policy establishes comprehensive guidelines for the ethical, transparent, and limited deployment,
use, and management of the City of Solvang’s AI-enabled Surveillance Camera System and all City
cameras. The City is committed to enhancing public safety and security while explicitly recognizing and
protecting the established civil rights, civil liberties, and privacy interests of all individuals, including
employees, residents, and visitors. This policy applies to all City personnel, including employees,
contractors, and volunteers, who are authorized to access or operate the system. Appropriate
safeguards shall be implemented to ensure accountability, data protection, and adherence to all
applicable privacy standards.
DEFINITIONS
•
•
•
•
AI-enabled Surveillance Camera System: A system that uses cameras and computer
technology to capture, store, and process audio, electronic, visual, location, thermal, or similar
information specifically associated with, or capable of being associated with, any individual or
group. This system incorporates artificial intelligence capabilities such as object detection,
similarity search, motion detection, and event triggering.
Active Monitoring—Designated personnel monitor surveillance cameras in real time.
Passive Monitoring - Cameras continuously record footage, which is only reviewed
retrospectively, typically after an incident has been reported.
Hybrid Monitoring - A combination of active and passive monitoring. Certain cameras or areas
may be actively monitored at specific times or during certain events, while the same cameras
may operate in a passive mode at other times.
AUTHORIZED USE
City Surveillance Camera Systems shall only be used for the following authorized purposes, aligning with
the City's public safety objectives:
1. Monitoring of public areas to enhance safety and security and to deter criminal activity,
vandalism, and property damage.
2. Recording and reviewing footage following security incidents or public safety concerns.
3. Providing video footage to law enforcement or authorized persons following an incident in
accordance with applicable laws.
4. Supporting emergency management capabilities, particularly given the limited access routes in
and out of the city, and for emergency evacuation planning and other related activities.
5. Using AI-enabled analytics for object similarity search, motion detection, and event triggering.
6. Using AI-enabled features traffic flow optimization to enhance infrastructure management and
safety.
7. Safeguarding the City's unique Danish-inspired architecture and cultural preservation.
8. Documenting Code of Conduct violations and ensuring workplace safety for staff protection.
9. Responding to Public Records Act (PRA) requests, as the footage constitutes a public record
and is subject to disclosure unless an applicable exemption applies under state law.
1
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PROHIBITED USE
Prohibited use cases include any uses not stated in the Authorized Use section.
Additionally, City Surveillance Camera Systems shall not be used for:
1. Targeting individuals based on race, ethnicity, national origin, religion, disability, gender, or
sexual orientation.
2. Monitoring private property without appropriate legal authorization, recognizing that recording is
limited to areas exposed to public view (e.g., vehicles on public roads or streets, or on private
property with visible license plates from public access areas).
3. Recording in areas where there is a reasonable expectation of privacy.
4. Processing data to identify racial or ethnic origin, political opinions, religious or philosophical
beliefs, trade union membership, gender, gender identity, disability status, or sex life or sexual
orientation.
5. Footage may not be used for promotional materials, advertisements, or other marketing
purposes.
6. Audio recording or monitoring of any kind. Cameras with built-in microphones shall have audio
functionality disabled by default. Enabling, attempting to enable, or using audio is expressly
prohibited.
7. Any personal purpose.
CAMERA PLACEMENT AND PRIVACY IMPACT ASSESSMENT
Strategic Placement Criteria
No cameras shall be placed in locations with a reasonable expectation of privacy. Surveillance cameras
shall be installed only in public areas with legitimate security needs, including:
• Strategic downtown intersections
• Building entry/exit points
• Public spaces and tourist areas
• Parking facilities
• Critical infrastructure locations
Privacy Impact Assessment
Privacy Review Process - Before installing new surveillance cameras, the City will implement an
internal agency privacy assessment to evaluate potential effects on privacy. This internal review
process shall consider:
•
•
•
•
The specific purpose and security needs for each proposed camera location.
Potential privacy impacts on employees, residents, and visitors.
Camera field of view optimization to minimize unnecessary capture of private areas.
Periodic reviews of existing camera locations to ensure ongoing alignment with privacy
guidelines.
MONITORING APPROACHES AND PUBLIC EXPECTATIONS
•
Default Mode — Passive Monitoring. The City operates the system in Passive Monitoring mode.
Cameras record continuously; footage is reviewed after a reported incident or service request.
Routine live viewing is not permitted except as otherwise defined below.
•
Limited Active Monitoring. Active Monitoring may occur only during: (1) a documented incident
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in progress; (2) an emergency, a declared emergency, or Emergency Operations Center (EOC)
activation; (3) at the request of a law enforcement agent or agency; or (4) a pre-approved
special event operations plan. The City Manager or designee must authorize Active Monitoring.
All authorized Active Monitoring shall be time-limited and logged. Each Active Monitoring log
shall include a statement of the purpose for the Active Monitoring, a list of the cameras viewed,
a list of the authorized personnel engaging in Active Monitoring, start/stop times for all Active
Monitoring occurrences, and times that alert functions were enabled and disabled.
•
Hybrid Monitoring. A time-limited combination of Passive and Active Monitoring. The Active
Monitoring rules apply to any period or camera under active observation; all other
times/cameras default to Passive.
•
Event Triggering & Alerts. Analytics “event” tools (e.g., motion or object-similarity flags) are
primarily for post-incident searches. Real-time alerts may be enabled only during approved
Active Monitoring and must be disabled when Active Monitoring ends. Enabling/disabling alerts
are recorded in the audit log.
•
Public Expectations. The system is video-only; audio is prohibited. Cameras are fixed position,
with no mechanical pan/tilt/zoom (PTZ) capabilities. The City will communicate monitoring
practices via posted signage and a public webpage that describes authorized uses and provides
a point of contact.
BUSINESS JUSTIFICATION
AI-enabled surveillance cameras support City operations through:
•
•
•
•
•
•
•
Public Safety: Protecting staff, residents, visitors, and facilities while maintaining our welcoming
Danish American village atmosphere.
Evidence Collection: Providing footage for investigations and legal proceedings when formally
requested.
Cultural Preservation: Safeguarding our unique Danish-inspired architecture.
Emergency Response: Enhancing capabilities in a city with limited access points
Resource Efficiency: 24/7 monitoring without full-time staffing, supplementing patrol personnel.
Staff Protection: Documenting Code of Conduct violations and ensuring workplace safety.
Infrastructure Management: Monitoring key intersections for improved traffic flow and safety.
TECHNICAL SPECIFICATIONS & AI CAPABILITIES
City surveillance cameras shall incorporate the following technical features and AI capabilities. This
Policy will be revised if technology requirements are expanded.
Hardware Requirements:
•
•
•
•
High-resolution imaging (5MP+, 30fps, HDR-capable) for clear footage in all conditions.
Fixed-position cameras with defined fields of view (no PTZ capabilities):
Verkada CH52-E Outdoor Fixed Multisensor Camera unit deployed at most locations. Solvang
Park, City Hall and Annex Building may instead use a Verkada CD53-E Outdoor Fixed Dome
Camera unit.
Durable construction (IK10/IK11 rating) with full weatherization for outdoor deployment.
AI-Enabled Analytics:
•
•
•
•
•
Object detection and similarity search across multiple camera feeds.
Smart edge processing to optimize bandwidth and storage requirements.
Motion detection and automated incident alerting with customizable parameters.
Privacy-compliant detection features for authorized purposes.
Surveillance capabilities are limited by resolution, field-of-view constraints, and environmental
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factors affecting footage clarity.
Audio Capabilities:
• Microphones may be physically present on some cameras, but audio is permanently disabled
via device settings and within the Video Management System (VMS).
DATA MANAGEMENT
Collection, Security, Retention, and Sharing
Types of Data Collected:
•
•
•
Video only and images. No audio is collected, stored, or processed.
Date, time, and location metadata (e.g., date, time, camera location).
AI-generated analytics data.
Security Requirements:
•
•
•
•
•
•
•
Access is limited to authorized personnel with appropriate training.
Encryption and cybersecurity safeguards for all stored data.
HTTPS, strong password enforcement, and lockout mechanisms.
Comprehensive access logging and audit trails.
Compliance with Department of Homeland Security guidelines.
Prohibition of equipment from banned manufacturers (e.g. – Dahua, Hikvision)
All data will be closely safeguarded and protected by both procedural and technological means.
Retention Policy:
•
•
•
The City Manager or designee is responsible for ensuring systems and processes are in place
for the proper collection and retention of data. The City's AI-enabled camera vendor, Verkada, is
responsible for hosting data, ensuring the proper maintenance and security of data stored in
their data centers. All video surveillance footage obtained from the Verkada system, or
recordings of routine video monitoring, as defined in Government Code Section 34090.6, shall
be retained for no less than 365 calendar days from the date of recording. Incident-related
footage may be retained longer when necessary for ongoing criminal or civil actions, discovery
requests, or other lawful reasons.
All video surveillance footage shall be automatically deleted after the retention period unless
preserved for specific purposes. Secure deletion methods, including wiping, reformatting, or
degaussing, will be used to ensure footage is unrecoverable. Storage will be maintained in an
authorized, secure cloud service.
Comprehensive Audit Logs. Audit logs shall be retained for a minimum of two (2) years and
made available for administrative review, investigations, or litigation purposes. Audit logs are
stored in a format that cannot be amended, modified, or deleted, only appended, and are
subject to various controls to prevent tampering. Tampering or attempting to tamper with audit
logs is prohibited and constitutes a violation of this Policy.
Data Sharing Protocol:
•
•
•
•
Authorized recipients include internal departments, law enforcement, City Attorney, and other
government agencies, or the public as required by law.
Role-Based Permissions: Access rights assigned to functional roles (e.g., System Administrator,
Investigator/Reviewer, Viewer, IT Support) rather than to named individuals. Users receive the
minimum permissions necessary to perform assigned duties.
Least Privilege. Users receive only the access necessary to perform their duties. Access
changes (add/modify/remove) follow documented approval and are executed within two
business days of a personnel/status change.
Sharing procedure requires:
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Verification that the purpose aligns with the City's mission.
Consideration of alternatives to data sharing.
o Review of safeguards against civil rights impacts.
o Evaluation of public records request requirements.
o Export in clean, machine-readable format.
Requests for recorded video images from other government agencies or by the submission of a
court order or subpoena shall be promptly submitted to the City Manager, who will research the
request and submit the results of such search through the City Attorney's office for further
handling.
Any agency accessing shared information should be a signatory to a data sharing Memorandum
of Understanding (MOU) that mandates compliance with the City’s data policies and
safeguards.
o
o
•
•
Data Disposal:
• Automatic overwriting of files at the end of the retention period.
• Secure deletion methods, including wiping, reformatting, or degaussing as appropriate, will be
used to ensure footage is unrecoverable.
• Any accidental or unauthorized deletions must be reported immediately to the City Manager's
Office and recorded in the appropriate log.
SIGNAGE AND NOTIFICATIONS
All surveillance camera locations must display clear signage stating:
•
"VIDEO SURVEILLANCE IN OPERATION (NO AUDIO): This area is monitored for safety
purposes. City of Solvang (805) 688-5575"
•
The City will maintain a dedicated webpage that provides technology specifications, states the
system is video-only, lists approved use cases, and includes contact information for public
inquiries.
ACCESS CONTROLS
•
Prior to accessing or using data from the City's Security Camera System, authorized individuals
shall receive training in system access and operation, and instruction regarding authorized and
prohibited uses.
•
Access to live views and recorded footage is restricted to specific trained personnel. Recorded
footage is accessed only in response to an incident.
•
The System Administrator shall verify and document that audio remains disabled at the device
and VMS levels. Any attempt or request to enable or modify audio settings is prohibited and
must be reported immediately to the City Manager and City Attorney.
Authorized access is limited to:
•
•
•
City management and designated department heads
Sheriff personnel upon written request to the City Manager whose approval shall not be
unreasonably withheld, for ensuring public safety and investigating incidents
IT staff responsible for system maintenance per explicit authorization of the City Manager
INCIDENT RESPONSE PROTOCOL
The City shall establish clear procedures for managing footage related to incidents such as illegal
activities, accidents, or other significant events:
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Footage Preservation
•
•
•
Footage related to an incident must be immediately preserved to prevent deletion under routine
processes.
The preservation process must be initiated within 24 hours of incident notification.
A separate secure copy of incident footage shall be maintained with restricted access.
Incident Reporting
•
•
•
Staff shall document all incidents requiring footage review using the City's incident reporting
form.
Documentation shall include the date, time, and nature of the incident, the camera(s) involved,
and the reason for footage review.
Staff must be trained in proper incident handling procedures.
Chain of Custody
•
•
•
•
All access to incident footage shall be logged with user identification, date, time, and purpose.
If footage is provided to law enforcement or used in legal proceedings, a chain of custody
documentation must be maintained.
Transfers of incident footage must be securely conducted with appropriate safeguards.
Preserve a read-only master exported from the VMS. The original shall not be altered.
SYSTEM MANAGEMENT AND FUTURE CONSIDERATIONS
To ensure optimal performance, the surveillance system will receive regular maintenance, including
software updates, security patches, and physical inspections. Based on ongoing security assessments,
the City may strategically expand the system to integrate with access control systems, incorporate
advanced AI capabilities as technology evolves, and extend coverage to additional locations. Any future
expansion beyond this Policy's scope will require appropriate review and approval through the
established governance process.
SYSTEM MAINTENANCE AND SUPPORT
The City shall ensure proper maintenance and support of the surveillance system, including:
a) Regular System Updates:
• Software updates and patches.
• Firmware upgrades.
• Security vulnerability remediation.
b) Preventive Maintenance:
• Physical inspection of cameras.
• Lens cleaning and adjustment.
• Mount and connection verification.
• Environmental Protection assessment.
c) Technical Support:
• Remote system monitoring.
• Emergency response procedures.
• Issue tracking and resolution.
d) Performance Optimization:
• Regular system performance reviews.
• Storage capacity management.
• Network bandwidth optimization.
• AI analytics tuning.
e) Regular Audits
• The video system shall be subject to
regular audits. Any unauthorized use of
the video system shall be reported to
the City Manager or his/her designee.
COMPLAINT HANDLING PROCESS
The City shall establish a formal mechanism for handling complaints or concerns regarding surveillance
practices:
Submission Process
•
•
Clear instructions on how to submit concerns or complaints about the surveillance system.
Multiple submission methods to ensure accessibility.
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•
Prompt acknowledgment of receipt.
Response Protocol
•
•
•
Designation of a responsible point of contact for receiving and investigating complaints.
Timely review of concerns.
Documentation of all complaints and responses.
Resolution Process
•
•
•
Assessment of whether policy revisions or further investigations are needed.
Implementation of appropriate corrective actions when necessary.
Notification to complainant of resolution, to the extent permissible by law.
PRIVACY COMPLIANCE REQUIREMENTS:
•
•
•
The City will protect individuals' constitutional right to privacy while balancing legitimate security
needs
The California Public Records Act (Government Code Section 6252) requests for footage will be
evaluated to balance transparency with privacy protection. Video recordings are generally
released in response to a public records request unless an exemption, such as a pending law
enforcement investigation, applies under state law.
Prior to implementation affecting employees, the City will fulfill applicable meet-and-confer
obligations with recognized employee organizations.
COMPLIANCE AND ENFORCEMENT
The City Manager shall oversee and enforce compliance with this Policy.
POLICY REVIEW AND UPDATES
This policy shall be reviewed annually by the City Manager's Office. Updates or modifications require
approval from:
• City Manager.
• City Attorney's Office.
• City Council (for substantial changes).
LEGAL AUTHORITY
This policy is established pursuant to California Government Code sections 37100 (General Legislative
Authority) and Article I, Section 1 of the California Constitution (Right to Privacy).
AUTHORIZATION
This Surveillance Technology Policy is authorized by the City Council of Solvang, which has
determined that the benefits of the surveillance technology outweigh its costs, that it will safeguard civil
liberties and civil rights, and that its use will not be based upon discriminatory or viewpoint-based
factors or have a disparate impact on any community or Protected Class.
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.g
Meeting Date: September 8, 2025
SUBJECT:
Approve the Investment Strategies selected by the Plan Administrator for
the Pension and OPEB Accounts.
PREPARED BY:
Wendy Berry, Administrative Services Director
DISCUSSION:
At its August 11, 2025 meeting, the City Council approved participation in the PARS Section 115 Trust.
At that time, Council directed staff to return with the investment strategy options recommended by the
Plan Administrator for formal approval.
The City will maintain two separate accounts within the Trust, the Pension Account and the OPEB
Account.
For the Pension Account, given its shorter-term horizon, the Portfolio Manager has recommended the
Moderately Conservative or Moderate Strategies. The Plan Administrator (City Manager) opted to
select both strategies, allocating 75% to the Moderately Conservative strategy and 25% to the
Moderate strategy. These strategies are the 2nd and 3rd most conservative of the five options on the
risk spectrum.
Because the OPEB account is viewed as longer-term in nature, the recommended investment strategy
is the Balanced strategy, which has a slightly higher average rate of return than most of the others.
For context, PARS investment strategies range from most conservative (Conservative) to most
aggressive (Capital Appreciation).
Within each of the available strategies, PARS/PFMAM offers two primary portfolio approaches: the
“Strategic Blend” and “Index.” The Strategic Blend portfolio is constructed using both actively managed
and index mutual funds, as well as Exchange-Traded Funds (ETFs).
The Index portfolio is constructed exclusively from low-cost index mutual funds and ETFs, appealing to
agencies that prefer an index-based investment philosophy.
For both “Strategic Blend” and “Index” approaches, the portfolios are managed on a discretionary basis
by PFMAM, requiring no direct involvement by the City in day-to-day investment decisions.
Rebalancing occurs periodically, typically once a month, to maintain target allocations.
Strategies are strategic and long-term in nature, with infrequent trading designed to align with the City’s
funding objectives.
Staff recommends that the City Council approve the Plan Administrator’s recommended strategies:
Moderately Conservative (Strategic Blend) (75%) and Moderate (Strategic Blend) (25%) for the
Pension Account and Balanced (Strategic Blend) for the OPEB Account.
RECOMMENDED MOTION
I move to approve the investment strategy recommended by the Plan Administrator as shown in the
investment strategy selection and disclosure forms included in the agenda packet.
59
ALTERNATIVES:
City Council may consider alternative investment strategies, recognizing that investment performance
will differ according to the risk tolerance of the option selected.
FISCAL IMPACT:
The fiscal impact is based on the account balance and investment strategies selected.
ATTACHMENTS:
A. Investment Strategy Selection and Disclosure Forms.
60
Docusign Envelope ID: CF2DC168-0F6F-47AA-93FB-C2C28BA4F8B6
Investment Strategy Selection and Disclosure Form
PARS PEB (OPEB + Pension) Trust Program – Managed Tactical Strategies
Exhibit A to Adoption Agreement
This document is entered into by Client and U.S. Bank National Association (“U.S. Bank”), as discretionary trustee.
Client/Employer: City of Solvang
Plan/Trust Name: Public Agencies Post-Employment Benefits Trust
Client/Employer directs the investment of assets of the above-referenced Plan/Trust in the (select one of the strategies listed below
for each Account):
OPEB
Account
Pension
Account
Liquidity Management
Conservative – Strategic Blend
Conservative – Index
Moderately Conservative – Strategic Blend
Moderately Conservative – Index
Moderate – Strategic Blend
Moderate – Index
X
Balanced – Strategic Blend
Balanced – Index
Capital Appreciation – Strategic Blend
Capital Appreciation – Index
X
Custom
Strategy
Primary Goal
Strategic Range
Generate current income with
liquidity.
Money Market Fund
Provide a consistent level of
inflation-protected income over
the long-term.
Equity: 5-20%
Fixed Income: 60-95%
Cash: 0-20%
Provide current income with
capital appreciation as a
secondary objective.
Equity: 20-40%
Fixed Income: 50-80%
Cash: 0-20%
Provide current income and
moderate capital appreciation.
Equity: 40-60%
Fixed Income: 40-60%
Cash: 0-20%
Provide growth of principal and
income.
Equity: 50-70%
Fixed Income: 30-50%
Cash: 0-20%
Primary goal is growth of
principal.
Equity: 65-85%
Fixed Income: 10-30%
Cash: 0-20%
Attach separate guidelines
Strategic Blend strategies are invested in a blend of actively managed and index-based mutual funds and exchange traded funds. Index strategies are invested in
index-based mutual funds and exchange traded funds.
Acknowledged and Approved
Authorized Signer
Randy Murphy
Print Name
©U.S. Bank | Confidential
PEB Managed Tactical
ISSDF 5.2024
City Manager
Title
August 18, 2025
Date
61
Investment Strategy Selection and Disclosure Form
PARS PEB (OPEB + Pension) Trust Program – Managed Tactical Strategies
Exhibit A to Adoption Agreement
This document is entered into by Client and U.S. Bank National Association (“U.S. Bank”), as discretionary trustee.
Client/Employer: City of Solvang
Plan/Trust Name: Public Agencies Post-Employment Benefits Trust
Client/Employer directs the investment of assets of the above-referenced Plan/Trust in the (select one of the strategies listed below
for each Account):
OPEB
Account
Pension
Account
Strategy
Liquidity Management
Conservative – Strategic Blend
Conservative – Index
Moderately Conservative – Strategic Blend
Moderately Conservative – Index
Moderate – Strategic Blend
Moderate – Index
Balanced – Strategic Blend
Balanced – Index
Capital Appreciation – Strategic Blend
Capital Appreciation – Index
Primary Goal
Strategic Range
Generate current income with
liquidity.
Money Market Fund
Provide a consistent level of
inflation-protected income over
the long-term.
Equity: 5-20%
Fixed Income: 60-95%
Cash: 0-20%
Provide current income with
capital appreciation as a
secondary objective.
Equity: 20-40%
Fixed Income: 50-80%
Cash: 0-20%
Provide current income and
moderate capital appreciation.
Equity: 40-60%
Fixed Income: 40-60%
Cash: 0-20%
Provide growth of principal and
income.
Equity: 50-70%
Fixed Income: 30-50%
Cash: 0-20%
Primary goal is growth of
principal.
Equity: 65-85%
Fixed Income: 10-30%
Cash: 0-20%
Custom
Attach separate guidelines
Strategic Blend strategies are invested in a blend of actively managed and index -based mutual funds and exchange traded funds. Index strategies are invested in
index-based mutual funds and exchange traded funds.
Acknowledged and Approved
Authorized Signer
Randy Murphy
Print Name
©U.S. Bank | Confidential
PEB Managed Tactical
ISSDF 5.2024
City Manager
Title
Date
62
Investment Strategy Selection and Disclosure Form
PARS PEB (OPEB + Pension) Trust Program – Managed Tactical Strategies
Exhibit A to Adoption Agreement
This document is entered into by Client and U.S. Bank National Association (“U.S. Bank”), as discretionary trustee.
Client/Employer: City of Solvang
Plan/Trust Name: Public Agencies Post-Employment Benefits Trust
Client/Employer directs the investment of assets of the above-referenced Plan/Trust in the (select one of the strategies listed below
for each Account):
OPEB
Account
Pension
Account
Strategy
Liquidity Management
Conservative – Strategic Blend
Conservative – Index
Moderately Conservative – Strategic Blend
Moderately Conservative – Index
Moderate – Strategic Blend
Moderate – Index
Balanced – Strategic Blend
Balanced – Index
Capital Appreciation – Strategic Blend
Capital Appreciation – Index
Primary Goal
Strategic Range
Generate current income with
liquidity.
Money Market Fund
Provide a consistent level of
inflation-protected income over
the long-term.
Equity: 5-20%
Fixed Income: 60-95%
Cash: 0-20%
Provide current income with
capital appreciation as a
secondary objective.
Equity: 20-40%
Fixed Income: 50-80%
Cash: 0-20%
Provide current income and
moderate capital appreciation.
Equity: 40-60%
Fixed Income: 40-60%
Cash: 0-20%
Provide growth of principal and
income.
Equity: 50-70%
Fixed Income: 30-50%
Cash: 0-20%
Primary goal is growth of
principal.
Equity: 65-85%
Fixed Income: 10-30%
Cash: 0-20%
Custom
Attach separate guidelines
Strategic Blend strategies are invested in a blend of actively managed and index -based mutual funds and exchange traded funds. Index strategies are invested in
index-based mutual funds and exchange traded funds.
Acknowledged and Approved
Authorized Signer
Randy Murphy
Print Name
©U.S. Bank | Confidential
PEB Managed Tactical
ISSDF 5.2024
City Manager
Title
Date
63
CITY COUNCIL STAFF REPORT
Agenda Item 8.a
Meeting Date: September 8, 2025
SUBJECT:
Award Alamo Pintado Road Pavement Rehabilitation Project Construction
Administration and Inspection Contract
PREPARED BY:
Bridget Paris, Public Works Director / City Engineer
DISCUSSION:
The City received two proposals for construction administration and inspection services for the Alamo
Pintado Road Pavement Rehabilitation Project. One proposal was determined to be non-responsive.
The responsive proposal from Pavement Engineering Inc. (PEI), who also served as the engineers of
record for the project, is recommended for award. Their familiarity with the project design makes them
best suited to oversee construction.
The PEI proposal includes:
Task 1 - Construction management and engineering support services
Task 2 - Quality assurance and laboratory testing for hot mix asphalt (HMA) construction
Task 3 - Quality assurance for Portland Cement Concrete (PCC) elements
Task 4 – Verification and determination of compliance and acceptance
RECOMMENDED MOTION:
I move the Council award the contract for construction administration and inspection services for the
Alamo Pintado Road Pavement Rehabilitation Project to Pavement Engineering Inc. in an amount not
to exceed $289,035 and authorize the Mayor to execute the agreement on behalf of the City.
ALTERNATIVES:
Direct staff to solicit new proposals, which would delay the project and may increase costs.
FISCAL IMPACT:
Funding for this contract is included in the Fiscal Year 2025/26 Capital Improvement Program (CIP) as
part of the overall $3.7 million budget for the Alamo Pintado Road Pavement Rehabilitation Project.
ATTACHMENTS:
A. PEI Professional Service Agreement
B. PEI Scope of Work
C. PEI Campaign Disclosure Form
64
CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 8th day of September, 2025
(“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City
organized under the Constitution and laws of the State of California with its principal place of business
at 1644 Oak Street, Solvang, CA 93463 (“City”) and PAVEMENT ENGINEERING, INC. a California
Corporation with its principal place of business at 3485 Sacramento Drive, Suite A San Luis
Obispo, CA 93401 (“Consultant”). City and Consultant are sometimes individually referred to as
“Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the
mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0
GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below,
and will continue in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth
in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant
shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as
Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the
performance of required project-related services, and the City may not control, direct or
supervise Consultant’s assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant’s services shall be performed in accordance with
generally accepted professional practices and principles and in a manner consistent with the
level of care and skill ordinarily exercised by members of Consultant’s profession currently
practicing under similar conditions. Whenever the scope of work requires or permits approval
by the City, it is understood to be approval solely for the purposes of conforming to the
requirements of the scope of work and not acceptance of any professional or other
responsibility for the work. Such approval does not relieve the Consultant of responsibility for
complying with the standard of performance or laws, regulations, industry standards, or from
liability for damages caused by negligent acts, errors, omissions, noncompliance with industry
standards, or the willful misconduct of Consultant or its subcontractors. By delivery of
completed work, Consultant certifies that the work conforms to the requirements of this contract
and all applicable federal, state and local laws. If Consultant is retained to perform services
requiring a license, certification, registration or other similar requirement under California law,
Consultant shall maintain that license, certification, registration or other similar requirement
throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City
agrees to pay Consultant monetary consideration for professional services in accordance with
the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and
costs for the services detailed in Exhibit A shall not exceed the sum of $289,035.00, unless
and until this Agreement is amended as provided herein.
Pavement Engineering, Inc.
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1.05 Billing/Payment Terms.
All charges for Consultant’s services and authorized
related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid
by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the
task budget, project total budget, percentage completed for each task for that month, associated
percentage billing against each task, and total billing for that month. In the event the Agreement
is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date
all services and expenses provided during the invoice period (under this Agreement) including a
brief description of the nature of work performed, the person or vendor performing them, the
applicable billing rate, and the time expended. All Consultant service invoices must be
approved by the City Manager prior to payment.
2.0
OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Principal shall serve as the project
manager and will personally prepare, or direct and supervise the preparation of, all work product
called for by this agreement. Consultant represents that it has the qualifications, experience
and facilities to properly perform all services hereunder in a thorough, competent, timely, and
professional manner and shall, at all times during the term of this Agreement, have in full force
and affect all licenses required of it by law. Consultant agrees to devote the hours and the
human resources necessary to timely perform the services set forth in this agreement in an
efficient, professional, and effective manner.
2.02
Avoidance of Conflict of Interest.
(a)
Consultant may represent, perform services for, and be employed by additional
individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere
with the timely performance and completion of Consultant’s services under this Agreement.
(b)
Consultant shall comply with all conflict of interest laws and regulations including,
without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All
officers, employees and/or agents of Consultant who will be working on behalf of the City
pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore,
it is incumbent upon the Consultant to notify the City of any staff changes relating to this
Agreement.
(c)
In accomplishing the scope of services of this Agreement, all officers, employees and/or
agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited
and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No
disclosures are required for any officers, employees, and/or agents of Consultant, except as
indicated in Subsection (d). _____ (Initials).
(d)
In accomplishing the scope of services of this Agreement, Consultant will be performing
a specialized or general service for the City, and there is substantial likelihood that the
Consultant’s work product will be presented, either written or orally for the purpose of
influencing a governmental decision. As a result, the following persons shall be subject to the
City’s Conflict of Interest Code.
_None_____________________
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to
perform the services under this agreement.
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2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend
and agree that Consultant is an independent contractor of City and agree that Consultant and
Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other
employee benefits, where required by law, for Consultant’s employees and agents. Consultant
agrees to hold harmless and indemnify City for any and all claims arising out of any claim for
injury, disability, or death of Consultant and any of Consultant’s employees or agents.
2.05
Indemnification
(a)
Non-design, non-construction Professional Services: To the fullest extent permitted by
law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant
shall indemnify, defend, and hold harmless the City, and its elected officials, officers,
employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of
action, claims, liabilities, obligations, judgments, or damages, including reasonable legal
counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or
Consultant’s failure to perform its obligations under this Agreement or out of the operations
conducted by Consultant, including the City’s active or passive negligence, except for such loss
or damage arising from the sole negligence or willful misconduct of the City. In the event the
City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising
from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the
City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense,
including reasonable legal fees, incurred in defense of such claims.
(b)
Non-design, construction Professional Services: To the extent the Scope of Services
involve a “construction contract” as that phrase is used in Civil Code Section 2783, this
paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including,
but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify,
defend, and hold harmless the City, and its elected officials, officers, employees, volunteers,
and agents (“City Indemnitees”), from and against any and all causes of action, claims,
liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and
costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to
perform its obligations under this Agreement or out of the operations conducted by Consultant,
except for such loss or damage arising from the active negligence, sole negligence or willful
misconduct of the City. In the event the City Indemnitees are made a party to any action,
lawsuit, or other adversarial proceeding arising from Consultant’s performance of this
Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s
option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees,
incurred in defense of such claims.
(c)
Design Professional Services: In the event Consultant is a “design professional”, and the
Scope of Services require Consultant to provide “design professional services” as those
phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of
paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to
California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold
harmless the City and its elected officials, officers, employees, volunteers and agents (“City
Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including
costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or
relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent
caused by the sole negligence, active negligence or willful misconduct of the City. Negligence,
recklessness or willful misconduct of any subcontractor employed by Consultant shall be
conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant
unless adequately corrected by Consultant. In the event the City Indemnitees are made a party
to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of
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this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s
option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees,
incurred in defense of such claims. In no event shall the cost to defend charged to Consultant
under this paragraph exceed Consultant’s proportionate percentage of fault. However,
notwithstanding the previous sentence, in the event one or more defendants is unable to pay its
share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet
and confer with other parties regarding unpaid defense costs.
(d)
Payment by City is not a condition precedent to enforcement of the indemnities in
paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to
whether liability arises from the active negligence, sole negligence or willful misconduct of the
City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense
until such time as a final judgment has been entered adjudicating the City as having been
actively negligent, solely negligent or as having engaged in willful misconduct. Except as
otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence
of such a determination to any reimbursement of defense costs including but not limited to
attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall
survive completion of Consultant’s services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of
this Agreement insurance coverage as specified in Exhibit B attached to and part of this
agreement.
2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308,
any party to a City proceeding (which includes, but is not limited to, all contracts with the City,
other than competitively bid, labor, or personal employment contracts) must disclose on the
record any campaign contributions made to a member of the City Council or other elected or
appointed officer of the City, any candidate for elected office of the City, or any candidate for
elective office of any other agency who is also an elected or appointed officer of the City in
excess of $250 in the past 12 months. This disclosure requirement includes contributions by
the party’s agent, such as a consultant, and aggregated contributions from persons or entities
related to the party. Consultant is required to fill out and provide the attached Exhibit C
‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this
Agreement and to update this form after each contribution and no later than the beginning of
any associated proceeding.
3.0
OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant
necessary to the performance of Consultant’s duties under this agreement. City employees,
agents and officers of the City agree to disclose all information relevant to this project to
Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and
completeness of information furnished by City, provided that Consultant shall give City prompt
written notice of any known defects in such information.
4.0
TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party
hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty)
days’ prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate
automatically on the occurrence of any of the following events:
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a.
Sale of the business of any party;
b.
The end of the 30 (thirty) days as set forth in section 4.01;
c.
End of the contract to which Consultant’s services were necessary; or
d.
Assignment of this agreement by Consultant without the consent of City.
e.
Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of
this agreement or materially breach any of its provisions, the non-breaching party, at its option,
may terminate this agreement, immediately, by giving written notice of termination to the
breaching party.
4.04 Termination: This agreement shall terminate on June 30, 2026, unless earlier
extended as set forth in this Section. The City, with the agreement of Consultant, is authorized
to extend the term of this agreement beyond the termination date, as needed, under the same
terms and conditions as set forth in this agreement. Any such extension shall be in writing and
be an amendment to this agreement.
5.0
SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any
Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of
Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval
of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City
contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth
in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be
made unless the changed or additional work has first been approved in writing by the City
Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment
schedule and maximum payment amount for the changed or additional work. The Contract
Manger may order changes or additions to the scope of work. Whether a change or addition to
the scope of work is proposed by the Consultant or ordered by the City Manager, the parties
shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and
maximum payment for the changed or additional work. An approved change or addition, along
with the payment adjustment, if any, will be effective upon an amendment to this contract
executed by both parties. The amendment shall not render ineffective or invalidate unaffected
portions of this contract.
5.04
(a)
Confidentiality:
Confidential Nature of Information. Consultant shall treat all information obtained from the
City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant
in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information
obtained as a consequence of the performance of work for any purpose other than
fulfillment of Consultant’s scope of work. Consultant will not disclose any information
prepared for the City, or obtained from the City or obtained as a consequence of the
performance of work to any person other than the City, or its own employees, agents or
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subcontractors who have a need for the information for the performance of work under this
contract unless such disclosure is specifically authorized in writing by the City.
6.0
(c)
Security plan. If requested by the City Manager, Consultant shall prepare a security plan
to assure that information obtained from the City or as a consequence of the performance
of work is not used for any unauthorized purpose or disclosed to unauthorized persons.
Consultant shall advise the City of any request for disclosure of information or of any
actual or potential disclosure of information.
(d)
Survival. Consultant’s obligations under this paragraph shall survive the termination of this
contract.
MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other
communications required or permitted by this agreement or by law to be served on or given to
any party to this agreement shall be in writing and delivered or, in lieu of such personal service,
when deposited in the United States mail, first class postage prepaid, to the following address
for each respective party:
PARTY
ADDRESS
TO: CITY OF SOLVANG
Copy to:
TO: CONSULTANT
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Pavement Engineering, Inc.
Joseph L. Ririe, Director
3485 Sacramento Dr., Ste. A
San Luis Obispo, CA 93401
6.02 Governing Law: This agreement and all matters relating to this agreement shall be
governed by the laws of the State of California in force at the time, should any need for
interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the
heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in
this Section shall be construed as consent by City to any assignment of this agreement or any
interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be
cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this
agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without
limitation, all original reports, writings, recordings, drawings, files, and detailed calculations
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developed under this contract are the property of the City. Consultant agrees that all
copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the
City and waives and relinquishes all claims to copyright or other intellectual property rights in
favor of the City. City acknowledges that its use of the work product is limited to the purposes
contemplated by the scope of work and that the Consultant makes no representation of the
suitability of the work product for use in or application to circumstances not contemplated by the
scope of work.
6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and
Consultant as to those matters contained herein. This agreement correctly sets forth the
obligations of the parties hereto to each other as of the date of this agreement. All
agreements or representations respecting the subject matter of this agreement not
expressly set forth or referred to in this agreement are null and void. No prior oral or
written understanding shall be of any force or effect with respect to those matters covered
hereunder. This contract may not be modified, amended, or altered except in writing
signed by the City and Consultant.
(b)
In the event of any conflict between the terms of this agreement and the terms of an
exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this
agreement. In the event an exhibit incorporates by reference any additional physical
documents, websites, web links or other electronic location not under the control of the
City, the parties agree that such additional documents shall have no impact on this
agreement and shall be deemed to be void unless actually attached to the exhibit that
purports to incorporate such additional document. Notwithstanding the foregoing
sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended,
limited or otherwise affected in any manner by any language included in an exhibit to this
agreement, even if such exhibit purports to affect the provisions of Section 2.05.
Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall
have no force or effect unless City has expressly agreed to such limitation by providing the
initials of its authorized representative here: ___________.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be
advised by counsel with respect to the negotiations, terms, and conditions of this contract, and
that the decision of whether or not to seek the advice of counsel with respect to this contract is a
decision which is the sole responsibility of each of the parties hereto. This contract shall not be
construed in favor or against either party by reason of the extent to which each party
participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this
contract it has relied and is relying solely upon its own judgment, belief and knowledge of the
nature, extent, effect and consequence relating thereto. Each party further declares and
represents that this contract is being made without reliance upon any statement or
representation not contained herein of any other party, or any representative, agent, or attorney
of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties
hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party
shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and
for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement
shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
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6.12. Assignment: This agreement is specifically not assignable by Consultant to any person
or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or
involuntary, by operation of law or otherwise, is void and is a material breach of this agreement,
giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement,
should the performance of any act required by this agreement to be performed by either party
be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to
secure materials, epidemics, pandemics, or any other cause, except financial inability, which is
the fault of the party required to perform the act, the time for performance of the act will be
extended for a period of time equivalent to the period of delay and performance of the act during
the period of delay will be excused: provided, however, that nothing contained in this Section
shall exclude the prompt payment by either party as required by this agreement of the
performance of any act rendered difficult or impossible solely because of the financial condition
of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent
jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the
remaining provisions of this agreement shall remain in full force and effect, unimpaired by the
holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their
counsel review this agreement and that any rule of construction to the effect that ambiguities are
to be resolved against the drafting party shall not apply in the interpretation of this agreement or
any amendments or exhibits thereto. The captions of the sections are for convenience and
reference only, and are not intended to be construed to define or limit the provision to which
they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made
only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they
have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this contract on the following date.
CITY OF SOLVANG
CONTRACTOR
PAVEMENT ENGINEERING, INC.
David Brown, Mayor
Joseph L. Ririe, Director
ATTEST:
APPROVED AS TO FORM
Richards, Watson & Gershon
Annamarie Porter, City Clerk
Chelsea O’Sullivan, City Attorney
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EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
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EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in
conformance with the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here, Consultant
agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the
insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to City in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability”
policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There
shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to
review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or
the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If
Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the
general liability policy described above. If Consultant or Consultant’s employees will use personal autos in
any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such
person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with
employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form
coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered
Professional Services” as designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must
“pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The
policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in
the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to
the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein
to include as additional insureds City, its officials, employees and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant
also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or
Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant
agrees to waive subrogation rights against City regardless of the applicability of any insurance
proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement
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or any other agreement relating to the City or its operations limits the application of such insurance
coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include
any limiting endorsement of any kind that has not been first submitted to City and approved of in
writing.
5. Consultant’s general liability policy shall not contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an
employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and
reasonable additional requirements by the City, as the need arises. Consultant shall not make any
reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery
period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance
evidencing all of the coverages required and an additional insured endorsement to Consultant’s
general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the
event such proof of any insurance is not delivered as required, or in the event such insurance is
canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to
obtain any insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by
Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of
coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be
provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is
brought onto or involved in the project by Consultant, provide the same minimum insurance coverage
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
responsibility for ensuring that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with subcontractors and others
engaged in the project will be submitted to City for review.
11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-insured retention,
substitution of other coverage, or other solutions. Consultant shall be responsible for paying any
deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and
types of insurance required by giving the Consultant ninety (90) days advance written notice of such
change. If such change results in substantial additional cost to the Consultant, the City will negotiate
additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in
furtherance of or towards performance of this Agreement.
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14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face
an exposure from operations of any type pursuant to this agreement. This obligation applies whether
or not the agreement is canceled or terminated for any reason. Termination of this obligation is not
effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of
this Agreement have been renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate
of insurance and/or additional insured endorsement as required in these specifications applicable to
the renewing or new coverage must be provided to City within five days of the expiration of the
coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant
under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under
such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as
limitations on coverage, limits or other requirements nor as a waiver of any coverage normally
provided by any given policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party or insured to be
limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in
this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the
extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted with reference to City. It
is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect
thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising
out of the work performed under this agreement. City assumes no obligation or liability by such
notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they
are likely to involve City.
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August 29, 2025
MP25-554A
Bridget Paris
City of Solvang
411 Second Street
Solvang, CA 93463
Subject:
Provide CM/QA Services for the Alamo Pintado Road Pavement Rehab in
the City of Solvang
Dear Bridget:
At your request, we are providing our revised proposal for construction management and
engineering support, inspection and quality assurance control services for the subject
project.
Our proposal includes providing complete construction engineering support, construction
inspection and material testing services during construction. The scope of work can be
modified to reflect any areas where the City will provide services. All work will be
overseen directly by a registered engineer. Inspection personnel will depend on the
exact timing of the project work.
SCOPE OF WORK
Task 1 – Construction Management and Engineering Support
PEI will provide construction management and engineering support throughout the
duration of the project. For this task, PEI will provide a Resident Engineer /
Project Manager to provide full-time CM services throughout the construction and
close-out phases. The engineer assigned to the project will work closely with the
City and will provide the support as requested. Our scope of services for this task
will include the following:
1. Pre-Construction Meeting. Attend the pre-construction meeting, which will
include the City, the Construction Manager, the design engineer, contractor,
major subcontractors, and any other project stakeholders. Prepare agenda
and minutes for the pre-construction meeting. The preconstruction meeting
shall include a discussion of all items which are critical to the funding for the
project.
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Bridget Paris
MP25-554A
August 29, 2025
Page 2
2. Gather, distribute and file contact information sheet containing names and
contact information for local agency/consultants/contractor including a contact
list of key personnel to be contacted in the event of an emergency on the
project. Provide copies to fire, police and other emergency groups at the
beginning of the project.
3. Provide Public Outreach. Assist with the review of Notifications provided by
contractor. Respond to public questions and issues that may arise during
construction.
4. Project Meetings. Conduct and document weekly progress meetings and other
special technical meetings. Prepare agenda describing key issues, schedule
status, quality control / quality assurance, RFI’s submittals, potential change
orders and other topics as needed. Prepare minutes of the weekly meetings.
5. Schedule Management. Review contractor's as-planned schedule for
conformance with the specifications and for reasonableness of activity
durations and sequence. Coordinate review comments by the City and the
design engineer and transmit review comments to the contractor. Meet with
the contractor to discuss and clarify any significant issues. Review revised
and/or updated schedules as required. Review work progress as compared
to the as-planned schedule and notify contractor of schedule slippage.
Analyze schedule to determine impact of the weather and change orders on
the construction schedule. Review contractor's updates of the construction
schedule which incorporates actual progress, weather delays, and change
order impacts.
6. Utility Coordination. PEI will assist and support the coordination of the utility
adjustments and assist in communicating and coordinating the schedule with
all other affected utilities.
7. Maintain Project Records. Maintain project records including daily logs, weekly
report of working- days (PEI will utilize Caltrans’ Weekly Statement of Working
Days to track project schedule), inspection reports, compliance testing results,
photos, measurement of quantities, schedules and correspondence. Project
records shall be kept in an organized manner with an index that describes each
file category.
8. Weigh master certificates shall be validated by the inspector at the point of
delivery.
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9. On a weekly basis, provide City with a copy of the weekly statement of working
days.
10. Review Monthly Progress Payments. Evaluate the monthly progress payment
requests from the Contractor, assist City with negotiating differences over
payment, and recommend payment to the City.
Progress payment
documentation shall provide a suitable accounting trail to support
documentation for contract work (e.g., items, CCOs, etc.). Quantity pay sheet
calculations shall be checked by a separate individual, other than the inspector
and quantities paid shall be monitored and checked against estimated
quantities.
11. The inspector and Construction Manager shall ensure the traffic control plan
requirements are being followed.
12. Requests for Information (RFIs).
Assist with the coordination and
management of the RFI evaluation and response process. This includes log,
transmit to the design engineer for response, coordinate with design engineer
on field status, track progress, review response, and transmit response to
contractor.
13. Potential Change Orders (PCOs) and Change Orders. Assist the City with
their change order process, including log, review in conjunction with design
engineer and City, assist with determination of changed conditions and scope
definition as needed, assist with negotiation, and incorporate change orders
into the construction contract.
14. Coordinate Submittal and Shop Drawing Review Process. Coordinate and
manage the submittal/shop drawing review process. This work includes log,
transmit to design engineer for response, coordinate with design engineer on
field status, track progress, review response, and transmit response to
contractor.
15. Monitor Construction Record Drawings. Monitor construction record drawings
maintained by the Contractor and inspector on a regular basis.
16. Claims Management. Assist City to analyze potential claims for additional
compensation that are submitted during the construction period and make
recommendations to resolve them. Perform claims administration, including
coordination and monitoring claims response preparation, logging claims, and
tracking claims status.
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17. Field Inspection. Provide construction inspection to monitor the Contractor's
work for compliance with the contract documents.
18. Field Changes. Document field changes to the Drawings and Specifications.
19. Inspection Reports. Prepare and review Daily Inspection Reports. Each
daily inspector report shall be reviewed by the Construction Manager. Provide
photo documentation within the daily inspection reports.
20. The Construction Manager will coordinate materials testing by PEI personnel.
Data will be coordinated with the contractor and stored in the project files.
21. Substantial Completion and Punch List. Construction Manager will schedule
with City and PEI’s design engineer, to conduct substantial completion
inspections and issue punch lists.
22. Project Documents. Construction Manager will provide the City with a
complete set of all records of the project, indexed and properly filed, and a
listing of warranties provided under the project including the items covered and
the warranty duration.
23. Close Out. Assist City with preparing the final pay estimate and balance
change orders, the Notice of Completion, and help coordinate retention
release.
Task 2 – Quality Assurance and Laboratory Testing for HMA Construction
During paving operations, PEI will provide full-time inspection services to observe
all paving construction activities at the site and provide field testing and laboratory
testing necessary to determine if the contractor is providing the required quality of
workmanship and materials during construction.
During main-line paving operations, PEI’s inspector will provide laydown
inspection including thickness and temperature monitoring during the placement
of the HMA. In addition, our inspector will provide field density tests using a
nuclear density gauge to monitor the contractor’s compaction efforts. Monitoring
the compaction efforts of the contractor while the asphalt concrete materials are
being placed will help the contractor with compaction. Once the asphalt concrete
has cooled, the opportunity to obtain higher compaction is lost. Our inspector’s
goal is to work with the contractor and their QC lab by providing compaction
feedback to achieve the highest relative density possible.
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During HMA construction, PEI will include quality assurance testing of the asphalt
concrete materials used for the digouts, leveling course and surface course. We
will collect asphalt concrete samples and perform mix design tests at a rate of 1
per 2 days of paving. Asphalt mix tests include determining the following: Stability
(CTM 366), LTMD (CTM 308), Rice Gravity (CTM 309), and Air Voids Content
(CTM 367).
On the first day of paving each type of HMA material, PEI will perform a production
start-up. The production start-up includes coring the placed HMA to correlate the
nuclear gauge density and running a full set of mix and aggregate tests to verify
the materials with the JMF (Job Mix Formula).
If compaction fails during construction, PEI is equipped to provide, as additional
services, the core density/ nuclear gauge correlation and/ or core densities to
establish compaction as outlined in the contract documents.
Our inspection services also includes monitoring the raising and lowering of utilities
frames and covers as well as the placement of the striping and pavement
markings.
Task 3 - Quality Assurance for PCC Elements
PEI will inspect construction of the miscellaneous PCC elements of the project.
The miscellaneous PCC elements include curb and gutter, sidewalk, driveways,
valley gutter, and, curb ramp construction. The testing for these locations will
include casting cylinders to confirm flexural strength. Our inspection services will
assure that the contractor is providing the required quality of workmanship and
materials during construction.
When requested, PEI will test the aggregate base compaction placed under the
PCC elements. Relative compaction will be based on relative wet density (CTM
216). PCC cylinders and slump testing will be performed periodically to verify the
quality of the PCC materials being delivered to the job site. Laboratory testing for
PCC elements will include breaking PCC cylinders.
Task 4 - Verification and Determination of Compliance and Acceptance
PEI will be monitoring the materials and contractor’s compliance with the plans and
specifications throughout the project and will report non-compliant issues as soon
as possible, so that the City can notify the contractor that the item will need to be
addressed or that a deduction will be in order.
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We will prepare a final report that summarizes all the laboratory tests and will
address the contractor’s compliance with specifications, plans, and applicable
adopted standards. Copies of the compaction and laboratory test results will be
included. The report will outline any areas of non-compliance.
In addition to the final report, PEI is committed to providing feedback throughout
the project. Knowing immediately (in some cases the next day) that density was
low, or the supplied material did not meet the specified criteria, creates a pro-active
environment to correct the problems as they arise and not after the fact. Having
up-to-date information on the contractor’s ability to conform to project
specifications during the project will assist the City in managing its project and will
result in the best possible product.
PROPOSAL FEE AND FEE BREAKDOWN
PEI’s fee for this work is based on our experience with similar projects and knowledge of
similar construction. Our proposal covers an estimated 50 working day contract based
on the awarding the Base Bid and all four of the Alternates. This includes paving,
concrete work, and materials testing. As well as oversee the miscellaneous work items
such as adjusting utilities, monitoring the storm water pollution control plan and placing
the pavement markings and legends. The contractor’s actual schedule may result in a
different level of effort and a modified estimate.
The outlined level of effort is estimated based on an eight-hour day and providing
engineering support / contract administration, testing and inspection services.
We will invoice our work on a time and materials basis. Individual fees associated with
each task will serve as a guideline for progress payments. Additional materials tests will
be invoiced per the enclosed fee breakdown. We will invoice inspection services as
follows:
Between 0 and 4 hours will be invoiced at 4 hours
Between 4 and 8 hours will be invoiced at 8 hours
Our inspection fees account for prevailing wages. Overtime will apply for workdays
exceeding eight hours. PEI requires a 72-hour notification of changes in the schedule or
a full eight-hour day fee will apply.
This proposal assumes that the City will monitor the contractor pertaining to all labor
compliance issues.
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All fees and costs associated with this project are subject to final negotiation with the City
of Solvang. The enclosed proposal conditions apply. Please feel free to contact me at
(805) 781-2265 with any questions.
Very truly yours,
PAVEMENT ENGINEERING INC.
Joseph L. Ririe, P.E.
Senior Principal Engineer
Attachments:
pc:
Estimated Fee Breakdown Schedule
Proposal Conditions
C File
M File
S File
E File ([email protected])
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ESTIMATED FEE BREAKDOWN SCHEDULE
Construction Management /Engineering Support, Construction Inspection and Quality Assurance
City of Solvang - Alamo Pintado Road Pavement Rehabilitation
Task 1 Construction Management and Engineering Support
Rate
Position
Units
Total
Senior Principal Engineer
25
$270 / hour
$6,750
Construction/Project Management
50
$230 / hour
$11,500
Asst. Project Manager
180
$185 / hour
$33,300
Assistant Engineer
50
$185 / hour
$9,250
Clerical
50
$85 / hour
$4,250
Estimated Task 1 Fees:
$65,050
Task 2 Quality Assurance and Inspection
Rate
Position
Units
Total
Construction/Project Management
50
$230 / hour
$11,500
Asst. Project Manager
200
$185 / hour
$37,000
Full Time Construction Inspector
400
$165 / hour
$66,000
Additional Construction Inspector / HMA (26 days)
208
$165 / hour
$34,320
Additional Construction Inspector / PCC (10 days)
80
$165 / hour
$13,200
Additional Construction Inspector / AB or Soils (5 days)
40
$165 / hour
$6,600
Equipment / Vehicle Usage
91
$225 / day
$20,475
Estimated Task 2 Fees:
$189,095
Task 3 Laboratory Testing
Rate
Position
Units
Total
Hot Mix Asphalt (HMA)
Density Cores
6
$75 / test
$450
3/8 inch HMA Production Start-up (Hveem)
1
$2,000 / test
$2,000
1/2 inch HMA Production Start-up (Hveem)
1
$2,000 / test
$2,000
HMA Mix Tests (Hveem)
12
$750 / test
$9,000
Concrete Pavement
PCC Cylinders
60
$50 / test
$3,000
PCC Cylinder Pick up from Jobsite
10
$50 / test
$500
Soils Testing under Concrete
CTM 216 Moisture Density Curve
10
$300 / test
$3,000
Estimated Task 3 Fees:
$19,950
Task 4 Verification and Determination of Compliance and Acceptance / Post Construction
Rate
Position
Units
Total
Senior Principal Engineer
18
$270 / hour
$4,860
Asst. Project Manager
36
$185 / hour
$6,660
Lab Manager
18
$190 / hour
$3,420
Estimated Task 4 Fees:
$14,940
Total Estimated Fees:
$289,035
Overtime Rates
Inspection
Compaction Testing
Time and a Half
260 / hour
260 / hour
Double Time
330 / hour
330 / hour
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PROPOSAL CONDITIONS
1.
Proposal is valid for thirty days from the date of the proposal.
2.
All work shall be performed utilizing common methods and practices of the civil
engineering profession.
3.
Fees for lump sum or unit price proposals will be charged at the quoted price.
Fees for engineering technical services will be charged on a time and materials
basis will be charged at the applicable hourly rates shown on the enclosed fee
schedule.
4.
The proposal is based upon providing liability insurance with limits up to
$1,000,000.
5.
Payment: Invoices will be submitted monthly. All invoices are due within 30
days. Attorney fees or other costs incurred in collecting any delinquent
amount shall be paid by the client.
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