On the agenda: Union City City Council/Successor Agency Regular - Apr 08, 2025 — Data Center (Apr 7)

AGENDA
CITY OF UNION CITY/
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAIME PATIÑO,Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, April 8, 2025
7:00 PM
City Hall - Council Chamber
34009 Alvarado-Niles Road Union City, CA 94587

1.

CALL TO ORDER
1.1.

Pledge of Allegiance

1.2.

Roll Call

2.

UNFINISHED BUSINESS - None

3.

PROCLAMATIONS AND PRESENTATIONS
3.1.
3.2.
3.3.
3.4.

4.

Proclamation Recognizing April 6-12, 2025, as National Crime Victims’ Rights Week
Proclamation Recognizing April 14, 2025, as Khalsa Day
Proclamation Recognizing April 2025 as Fair Housing Month
Proclamation Recognizing April 2025 as Arts, Culture, and Creativity Month

ORAL COMMUNICATIONS
An individual speaker shall have three minutes to address the Council on non-agenda items under
the Oral Communications section of the agenda. The Chair may, in their discretion, lower the time
limit to less than three minutes based on the number of speakers and/or business to be conducted by
the City Council. Members of the public who wish to speak to the Council under the first Oral
Communications section are requested to complete a speaker card, giving their name and city of
residence. If a speaker wants further notification from the City, the speaker may include a mailing
address. Neither a speaker card or identification of name, city of residence or mailing address are
required to provide public comment but are requested for record keeping purposes.

5.

CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine in nature and will be enacted by
one motion. If discussion is required on a specific item, it will be removed from the Consent Calendar
and considered separately.
5.1.
5.2.

City Council/RSA Agenda

Approve the Action Minutes of March 25, 2025 City Council Special Closed Session
Approve the Action Minutes of March 25, 2025 City Council Regular Meeting
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Tuesday, April 8, 2025

5.3.
5.4.

5.5.

5.6.

5.7.

5.8.

Adopt a Resolution Approving the Mayor's Appointment of Claudette Begin to the
Senior Citizens Commission
Adopt a Resolution Accepting Completion of the Union Landing Roadway Access
Improvements Project, City Project No. 23-15, and Approve an Increase to the
Construction Budget in the Amount of $2,511.60
Adopt a Resolution Initiating Proceedings for the Levy and Collection of
Assessments for the Citywide Landscape & Lighting District No. 3 for Fiscal Year
2025/2026
Adopt a Resolution Authorizing the City Manager to Enter Into a Consulting Services
Agreement, in a Form Approved by the City Attorney, Between the City of Union City
and ICF for Preparation of Environmental Clearance Documentation for Station East
Phases 2 and 3 Project in an Amount Not to Exceed $157,978
Adopt A Resolution Approving the Purchase of Virtual Machine Infrastructure,
Hypervisor Software, and Professional Services Through Sidepath, for a Not-ToExceed Contract Amount of $316,689.23, Amending the Fiscal Year 2024-2025
General Fund Budget in the Amount of $316,689.23, and Authorizing the City
Manager to Execute the Agreement
Adopt a Resolution Approving and Adopting the Memorandum of Understanding
Between the City of Union City and the Service Employees’ International Union for
the period of January 1, 2025 Through December 31, 2027, Authorizing the City
Manager to Execute the Memorandum of Understanding on Behalf of the City and
Approving an Amendment to the City's Salary Schedule in Conformance with
California Code of Regulations, Title 2, Section 570.5

6.

PUBLIC HEARINGS - None

7.

CITY MANAGER REPORTS
7.1.

Fiscal Year 2024-2025 Mid-Year Budget Review

8.

SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY - None

9.

AUTHORITIES AND AGENCIES - None

10.

CITY COMMISSION / COMMITTEE REPORTS - None

11.

ITEMS REFERRED BY COUNCIL

12.

GOOD OF THE ORDER

13.

CLOSED SESSION - None

14.

ADJOURNMENT

MEETING INFORMATION
Regular City Council meetings are held in person on the second and fourth Tuesday of each month at 7:00
p.m. in the Council Chambers, City Hall, 34009 Alvarado-Niles Road, Union City, CA 94587.
Meetings can also be observed via Zoom: http://citycouncil-live.unioncity.org
Meetings are broadcast live on UCTV Channel 15 and live-streamed on the City's website:
https://www.unioncity.org/199/City-Meetings-Video.
Public Comment: Members of the public cannot provide comments via Zoom unless specifically permitted,
as detailed below. Remote access is subject to technical availability. If the Zoom platform or other technology
fails, the City Council will proceed with the meeting in person unless prohibited by law.
Public Records: Documents related to agenda items are available for review on the City's website
(https://www.unioncity.org) or during business hours at the City Clerk's Office, 34009 Alvarado-Niles Road,
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Union City, CA 94587.
Accessibility: If you require special assistance to participate in the meeting, please contact the City Clerk's
Office at (510) 675-5448 at least 72 hours before the meeting. Closed captioning is available for all regular
City Council meetings.
ADDRESSING THE CITY COUNCIL
In-Person Public Comment:
Members of the public may address the Council on any agenda item or during the Public Input portion of the
meeting. To speak, please fill out a speaker card with your name and city of residence. If you would like
a follow-up from the City, you may also provide your mailing address. Completing a speaker card and
providing your name, city, or mailing address are not required to make a public comment but are requested
for record-keeping purposes.
Written Comment:
To submit written comments on an agenda item or during Public Comment, please email:
[email protected]. Include "public comment" in the subject line and reference the agenda item
number. Written comments will be forwarded to the City Council and made publicly available.
Public Comment via Zoom:
As noted above, the public may not address the Council via Zoom unless required by AB 2449. If the City is
required to provide this opportunity, the Mayor will announce it at the beginning of the meeting. If allowed,
raise your virtual hand on Zoom to indicate that you would like to speak on a specific agenda item.

CITY COUNCIL NORMS AND GUIDELINES
(Resolution No. 6129-23; Adopted May 23, 2023)
The Union City Council abides by the following norms:
1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high
integrity, always putting the interests of the City of Union City ahead of self-interests in accordance
with our code of ethics.
2. We respect the Council-Manager form of government, and do not interfere with the City Manager's
role or any professional duties of City staff.
3. We recognize that matters of confidential nature are to be kept private and undisclosed.
4. We respect each other's opinions and are supportive of each other's work advocating for the City,
and we ensure that all voices are heard. We do not criticize others for having a different point of
view, and we agree to disagree respectfully.
5. We understand that the City Council acts as a body, all members are equal, and policy direction is
only given by a majority vote of the City Council. Once a decision is made, all members of the City
Council must respect the City Council's direction.
6. We will be prepared for City Council meetings and ask our questions of the City Manager in
advance so we can avoid surprising City staff at meetings.
7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we
will take our concerns and questions privately to the City Manager.
8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide
perspective and consider the needs and interests of the entire community.
9. We will continue to allocate resources based on long-term strategic priorities and efforts, with
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Tuesday, April 8, 2025

consideration of citywide service levels and financial capacity.
10. We understand customer service is the priority and each member of the City Council will help
constituents regardless of the district in which they reside or from which a Councilmember
themselves is elected.
11. We recognize the significant importance of attendance and participation at City Council meetings in
proceeding with City business. All members of the City Council should endeavor to miss no more
than two regular meetings per calendar year absent extraordinary circumstances. Members of the
City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to
the City Council of planned absences during the Good of the Order or Items Referred by Council
portion of the City Council agenda, as appropriate.
May these Council Norms be administered and enforced in the following manner:
1.

Councilmembers have the primary responsibility to assure that ethical standards are understood
and met by the Council, and that the public can continue to have full confidence in the integrity of
government.

2.

The Mayor and the Council have the responsibility to intervene when action of its members are in
violation of Council Norms.

3.

The City Council can review and revise the Council Norms as needed.

4.

During City Council discussions, deliberations, and proceedings, the Mayor is designated with the
primary responsibility to ensure that Councilmembers adhere to the Council Norms.

CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice and agenda were posted on the City's website and the City Hall bulletin board at least 72 hours
prior to the meeting date, in compliance with the Ralph M. Brown Act.
/s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary to the City of Union City Successor Agency

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Agenda Item

ATTACHMENTS:
Description

Type

Proclamation

Attachment

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Tuesday, April 8, 2025

Recognizing April 6-12, 2025, as
National Crime Victims’ Rights Week
WHEREAS, every year, more than 26 million people in the United States become victims
of crime, affecting individuals and their communities; and
WHEREAS, the Alameda County District Attorney’s Office – Victim/Witness Assistance
Division provides important support to help victims heal, regain their safety, and restore their
well-being; and
WHEREAS, the Victim/Witness Assistance Division serves all victims, no matter their
race, gender, religion, nationality, sexual orientation, gender identity, or immigration status; and
WHEREAS, victims often face many challenges, and it is important to treat all victims
with dignity and respect; and
WHEREAS, the Victim/Witness Assistance Division works closely with survivors, service
providers, and justice professionals to create a criminal justice system that is fair and supportive
of all people; and
WHEREAS, in 2024, the Victim/Witness Assistance Division provided over 2,142
services to more than 305 crime victims in Union City, including children, survivors of homicide
victims, and victims of sexual assault, domestic violence, and other crimes; and
WHEREAS, National Crime Victims’ Rights Week, observed from April 6-12, 2025, is a
time to recognize the progress made in supporting victims and to continue working for justice.
NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on behalf of
the entire City Council, do hereby proclaim April 6-12, 2025, as National Crime Victims’
Rights Week in Union City and reaffirm our commitment to respecting and supporting crime
victims and their rights.
DATED: April 8, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
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Tuesday, April 8, 2025

Agenda Item

ATTACHMENTS:
Description

Type

Proclamation

Attachment

City Council/RSA Agenda

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Tuesday, April 8, 2025

Recognizing April 14, 2025, as
Khalsa Day
WHEREAS, Vaisakhi marks the historic day of April 14, 1699, when Guru Gobind Singh
Ji, the tenth Sikh Guru, created the Khalsa Panth in the City of Anandpur Sahib, forming a
community of dedicated men and women who stand for justice, equality, and doing what is
right; and
WHEREAS, the creation of the Khalsa on Vaisakhi was a major moment in Sikh history,
representing the values of courage, faith, and service to others; and
WHEREAS, Guru Gobind Singh Ji gave the Khalsa five articles of faith—Kesh (uncut
hair), Kara (steel bracelet), Kanga (wooden comb), Kachera (cotton undergarment), and
Kirpan (ceremonial sword)—as signs of their commitment, discipline, and duty; and
WHEREAS, the teachings of Guru Gobind Singh Ji focus on equality, justice, and selfless
service, values that continue to guide Sikh communities around the world; and
WHEREAS, Vaisakhi is a time to reflect and celebrate the lasting vision of Guru Gobind
Singh Ji for a fair and united society; and
WHEREAS, the Sikh community has made many important contributions to the culture,
economy, and daily life of Union City, showing strength, kindness, and generosity.
NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on behalf of
the entire City Council, do hereby proclaim April 14, 2025, as Khalsa Day in the City of Union
City and encourage all residents to join in honoring the rich history and lasting impact of the
Sikh faith and the Khalsa tradition.
DATED: April 8, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
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Tuesday, April 8, 2025

Agenda Item

ATTACHMENTS:
Description

Type

Proclamation

Attachment

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Tuesday, April 8, 2025

Recognizing April 2025 as Fair Housing Month
WHEREAS, the passage of the Fair Housing Act in 1968 enshrined into federal
law the goal of eliminating racial segregation and ending housing discrimination in the
United States; and
WHEREAS, the Fair Housing Act prohibits discrimination in housing based on race,
color, religion, sex, disability, familial status, and national origin and commits recipients
of federal funding to affirmatively further fair housing in their communities; and
WHEREAS, Union City is committed to upholding fair and equal housing
opportunities for all, recognizing that diverse, inclusive communities strengthen our social
fabric, economy, public health, and environment; and
WHEREAS, more than five decades after the passage of the Fair Housing Act,
housing discrimination and segregation continue to be challenges that must be
addressed; and
WHEREAS, ensuring fair housing practices and eliminating barriers to equal
housing opportunity aligns with Union City’s vision of being an inclusive and welcoming
community for all residents.
NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on
behalf of the entire City Council, do hereby proclaim the month of April 2025 as Fair
Housing Month in Union City, California, to reaffirm the City’s commitment to fair
housing and encourage activities by private and public entities that advocate for equal
housing opportunities for all residents and prospective residents of California.
DATED: April 8, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember

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JEFF WANG, Councilmember
Tuesday, April 8, 2025

Agenda Item

ATTACHMENTS:
Description

Type

Proclamation

Attachment

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Recognizing April 2025 as
Arts, Culture, and Creativity Month
WHEREAS, Arts, Culture, and Creativity Month is a statewide event started by the
California Legislature in 2019 and is now in its 7th year; and the 2025 theme is Health, Hope,
and Healing; and
WHEREAS, the City of Union City believes that arts, culture, and creativity are essential
to a thriving and vibrant community; and
WHEREAS, culture helps people connect, understand each other, and build community,
while creativity brings new ideas and positive change; and
WHEREAS, our Community and Recreation Services Department supports the arts and
recognizes their value to people with special needs. This year, the City will host Studio 11’s
UNBOXING photo exhibit with artist Zachary Umar-Durr on April 25th, continuing the tradition
of the Tom Cain Photo Show; and
WHEREAS, the Union City Arts & Culture Commission, along with the Alameda County
Arts Commission, works to support the arts through programs and events like Studio 11 and
community art showcases that bring people together; and
WHEREAS, Union City is proud to partner with the Alameda County Arts Commission,
Californians for the Arts, CREATE CA, and the California Arts Council to support and grow the
arts at all levels; and
WHEREAS, together, our local and statewide efforts help promote inclusion, healing,
and strength, and show how the arts can improve our lives and bring us hope.
NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on behalf of
the entire City Council, do hereby proclaim April 2025 as Arts, Culture, and Creativity
Month in Union City and encourage everyone to take part in this celebration!
DATED: April 8, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
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Agenda Item

ATTACHMENTS:
Description

Type

Action Minutes

Attachment

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MINUTES
CITY OF UNION CITY
CITY COUNCIL SPECIAL CLOSED SESSION
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, March 25, 2025 | 6:00 PM
City Hall - City Council Conference Room
34009 Alvarado-Niles Road
Union City, CA 94587
1.

CALL TO ORDER
Mayor Singh called the meeting to order at 6:00 PM.

2.

3.

ROLL CALL
Attendee Name

Present

Councilmember Nishihira
Councilmember Patiño
Councilmember Wang
Vice Mayor Sakakihara
Mayor Singh

Yes
Yes
Yes
Yes
Yes

ORAL COMMUNICATIONS
Mayor Singh opened Public Comment. There being no speakers, Mayor Singh closed
Public Comment.

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4.

CLOSED SESSION
4.1.

CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government
Code § 54957.6
Agency Designated Representatives:
Joan Malloy, City Manager
Jason Castleberry, Human Resources Director
Jeff Bailey, IEDA Labor Negotiator
Employee Organizations:
Service Employees International Union Local 1021
No reportable action.

5.

REPORT OUT OF CLOSED SESSION
Mayor Singh reported on the above item at the March 25, 2025 City Council Regular
Meeting.

6.

ADJOURNMENT
Mayor Singh adjourned the meeting at 6:46 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a
regular meeting of the City Council of the City of Union City on April 8, 2025.

Thai Nam Pham, MMC, CPMC
City Clerk

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ATTACHMENTS:
Description

Type

Action Minutes

Attachment

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MINUTES
CITY OF UNION CITY / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
REGULAR MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAIME PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, March 25, 2025 | 7:00 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587
1.

CALL TO ORDER
1.1.

Pledge of Allegiance
Mayor Singh called the meeting to order at 7:03 PM.

1.2.

Roll Call
Attendee Name

Present

Councilmember Nishihira

Yes

Councilmember Patiño

Yes

Councilmember Wang

Yes

Vice Mayor Sakakihara

Yes

Mayor Singh

Yes

Mayor Singh also reported out of the Special Closed Session that was held prior to the
meeting.
2.

UNFINISHED BUSINESS
There were none.

3.

PROCLAMATIONS AND PRESENTATIONS
There were none.

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4.

ORAL COMMUNICATIONS
Mayor Singh opened Oral Communications. The following individuals spoke during Oral
Communications:
Shane Overton
Erin Ewing
Katherine Kaldis
Denisse Homen
Lindsay Andalis
Dave Bhatia
Abigail Andrade

Wendy Huang
Jeffrey Kurohara
Drew Balthazar
Cheris Crocker-Root
Jon Burnett
Shamsa Rafay

There being no further speakers, Mayor Singh closed Oral Communications.
5.

CONSENT CALENDAR
Motion: Approve the Consent Calendar.
RESULT:
Pass
MOVER:
Councilmember Wang
SECONDER: Councilmember Patiño
AYES:
Councilmembers Nishihira, Patiño, Wang, Vice Mayor
Sakakihara, and Mayor Singh
NOES:
None
ABSENT:
None
5.1.

Approve the Action Minutes of March 4, 2025 City Council Special Closed
Session
A motion was made to approve the minutes.

5.2.

Approve the Action Minutes of March 11, 2025 City Council Regular Meeting
A motion was made to approve the minutes.

5.3.

Adopt a Resolution of the City Council of the City of Union City Selecting the
Fremont Argus as the City's Official Newspaper for Fiscal Year 2025-2026
and Delegating Authority to City Staff Until Amended By City Council to
Annually Publish a Notice Inviting Bids and Contract for the Publication of
Public Notices
A motion was made to adopt the resolution.
Enactment No.: Resolution No: 2025-035

5.4.

Adopt a Resolution Approving the Mayor's Appointment of Prairna Gupta
Garg to the Planning Commission
A motion was made to adopt the resolution.
Enactment No.: Resolution No: 2025-036

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5.5.

Adopt a Resolution Approving an Amendment to Update the Class
Specification for the Classification of Community Service Aide
A motion was made to adopt the resolution.
Enactment No.: Resolution No: 2025-037

5.6.

Adopt a Resolution Authorizing the City Manager to Enter into a Consulting
Services Agreement, in a Form Approved by the City Attorney, Between the
City of Union City and David J. Powers for Preparation of Environmental
Clearance Documentation for the Louie Ranch Project in an Amount Not to
Exceed $251,860
A motion was made to adopt the resolution.
Enactment No.: Resolution No: 2025-038

5.7.

Adopt a Resolution Accepting Completion of the Union Landing Pylon Signs
Renovation Project, City Project No. 22-17
A motion was made to adopt the resolution.
Enactment No.: Resolution No: 2025-039

5.8.

Second Reading and Adoption of an Ordinance for Zoning Text Amendment
(AT-25-001) to Amend Title 18, Zoning, of the Union City Municipal Code to
Support Implementation Program HE-2.D of the City’s 2023-2031 Housing
Element by Rescinding and Replacing Chapter 18.34, Accessory Dwelling
Units, to Comply with Government Code § 66310 et seq.; and Amending
Chapters 18.08, Definitions; 18.31, SB 9 Subdivisions and Development
Projects; 18.32, Residential Districts; and 18.33, Affordable Housing, for
Consistency with the Updates to Chapter 18.34; and Find that the
Amendments Are Exempt from Environmental Review per the Requirements
of the California Environmental Quality Act (CEQA) Pursuant to CEQA
Guidelines § 15282(h), as well as Public Resources Code § 21080.17
A motion was made to adopt the ordinance.
Enactment No.: Ordinance No: 2025-002

6.

PUBLIC HEARINGS
6.1.

Hold a Public Hearing and Adopt a Resolution of the City Council of the City
of Union City Accepting the 2024 General Plan Annual Progress Report and
the 2024 Housing Element Annual Progress Report
Associate Planner Dean provided staff presentation. She and Economic and
Community Development Director Campbell responded to questions from the
Council.
Mayor Singh opened the Public Hearing at 7:53 PM. The following speakers spoke
during the Public Hearing:
Dave Bhatia
Wendy Huang
There being no further speakers, Mayor Singh closed the Public Hearing at 7:59
PM.

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Motion: Adopt a resolution of the City Council of the City of Union
City accepting the 2024 General Plan Annual Progress Report and
the 2024 Housing Element Annual Progress Report.
RESULT:
Pass
MOVER:
Vice Mayor Sakakihara
SECONDER:
Councilmember Nishihira
AYES:
Councilmembers Nishihira, Patiño, Wang, Vice
Mayor Sakakihara, and Mayor Singh
NOES:
None
ABSENT:
None
Enactment No.: Resolution No: 2025-040
7.

CITY MANAGER REPORTS
7.1.

Provide Policy Direction Regarding Request to Amend the Policy Governing
Expenses for the City Council
Deputy City Manager Phan provided staff presentation and responded to
questions from council members.
Mayor Singh opened Public Comment. There being no speakers, Mayor Singh
closed Public Comment.
Motion: Refer Councilmember Nishihira’s submitted items and
Councilmember Patiño’s proposal to lift the $2,000 travel limit and
explore potential future travel budget allotments to the Legislation
and Policy Committee for discussion.
RESULT:
Pass
MOVER:
Councilmember Patiño
SECONDER:
Councilmember Wang
AYES:
Councilmembers Nishihira, Patiño, Wang, Vice
Mayor Sakakihara, and Mayor Singh
NOES:
None
ABSENT:
None

8.

SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY
There were none.

9.

AUTHORITIES AND AGENCIES
There were none.

10.

CITY COMMISSION / COMMITTEE REPORTS
There were none.

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11.

ITEMS REFERRED BY COUNCIL
Councilmember Patiño provided an update on his recent activities, including attendance at
Cal Cities East Bay Division and legislative update meetings, meetings with the City’s
Economic Development Strategic Plan Update consultant, participation in the Arts and
Culture Commission meeting to hear the presentation regarding the BART mural project
from the consultant who will oversee the process, and testimony before the State Senate
Committee on Local Government regarding proposed Brown Act amendments. He also
noted his upcoming travel to Burbank as Chair of the League of California Cities
Governance, Transparency, and Labor Relations Policy Committee.
Vice Mayor Sakakihara reported on several recent meetings, including the March 12
Housing Authority of Alameda County meeting, where uncertainty over HUD funding was
discussed, and both the March 12 Ava Community Energy Finance Committee meeting and
the March 19 Ava Community Energy Board of Directors meeting, where the primary topic
was the mid-year budget update showing that finances were trending well relative to original
forecasts. He also reported on the March 12 Parks and Recreation Commission meeting,
noting that only four commissioners were present, which reaffirmed the recent decision to
reduce the commission's size from seven to five members. He recommended eventually
opening recruitment for alternate member seats to assist with quorum in the future.
Councilmember Wang reported on the recent and upcoming Alameda County Waste
Management Authority meetings. He also noted his upcoming travel to Burbank and the
League of California Cities Public Safety Policy Committee meeting.
Councilmember Nishihira reported that he will be attending the Human Relations
Commission meeting scheduled for March 26.
Mayor Singh reported attending the March 20 Business Disaster Preparedness Roundtable,
led by staff with participation from local businesses, and recommended involving the
Chamber of Commerce in future discussions. He also attended the Arts and Culture
Commission meeting where the proposed mural project at Kennedy Park (BART pylons)
was discussed and noted that a project estimate will be brought forward at a future meeting.

12.

GOOD OF THE ORDER
Councilmember Patiño reported attending the Chamber of Commerce Spirit Awards. He
then later traveled to the National League of Cities Congressional City Conference in
Washington, D.C., where he attended the National League of Cities Finance Committee
and Board of Directors meetings, and various other sessions with federal legislators and
staff during his visit. He also attended the Union City National Little League opening
ceremonies, the Old Alameda Creek tour, and the ABC NorCal apprenticeship graduation
in Livermore. Furthermore, he attended Culture Fest in Union City and plans to attend a
Habitat for Humanity tour in Hayward and again mentioned his travel plans to Burbank for
the League of California Cities policy committee meetings.
Vice Mayor Sakakihara reported attending the Spectrum Community Services and SOS
Meals on Wheels outreach event held at the Senior Center as part of the annual Community
Outreach Week.
Councilmember Wang reported attending the National League of Cities Conference in
Washington, D.C., where he was appointed as a Director for the Asian Pacific American

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Municipal Officials. He also met with Congressman Swalwell and other officials while in
Washington, D.C. He then reported on his participation in the Old Alameda Creek tour, and
attended the Coastal and Bay Cities regular meeting for the first time.
Councilmember Nishihira reported attending Culture Fest 2025, meeting with the City’s
Economic Development Strategic Plan Update consultant, participating in the Business
Disaster Preparedness Roundtable held at Emerald Packaging, and touring Old Alameda
Creek. He announced plans to participate in the Arroyo Park cleanup on April 19 and New
Haven Day on April 26.
Mayor Singh thanked City Staff and the Union City Police Department for leading the Old
Alameda Creek tour. He shared observations from the visit, noting the need for future
cleanup in the area and acknowledging the homeless encampments were both within the
cities of Fremont and Union City.
13.

CLOSED SESSION
There were none.

14.

ADJOURNMENT
Mayor Singh adjourned the meeting at 8:44 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular
meeting of the City Council/Successor Agency to the Redevelopment Agency of the City of
Union City on April 8, 2025.
/s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary for the Successor Agency to the Redevelopment Agency

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Regular
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Agenda Item

DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT: ADOPT A RESOLUTION APPROVING THE MAYOR'S APPOINTMENT OF CLAUDETTE BEGIN TO THE
SENIOR CITIZENS COMMISSION
EXECUTIVE SUMMARY
Due to an unscheduled vacancy on the Senior Citizens Commission, the Mayor has selected Alternate Commissioner Claudette Begin for
appointment to fill the vacant position. Commissioner Begin was previously appointed as an Alternate Commissioner on August 12, 2025, via
Resolution No. 6344-24, and has demonstrated her readiness to serve in a full capacity.
Her appointment aligns with Resolution No. 2025-029, which standardizes the term structure for all new appointments. If approved,
Commissioner Begin’s new term will commence immediately and expire on December 31, 2029.

STRATEGIC PLAN ALIGNMENT
Goal E. Communication and Outreach: Build strong connections with community partners, residents, and employees.
BACKGROUND
On March 21, 2025, a vacancy was declared on the Senior Citizens Commission following the resignation a commissioner.
Per Government Code § 40605, "The Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and
committees unless otherwise specifically provided by statute."
Per the standard practice of filling vacancies, Mayor Singh has nominated Alternate Senior Citizens Commissioner Claudette Begin to assume
the vacated position, subject to City Council approval.

DISCUSSION
Board and commission members are appointed by the Mayor with City Council approval. As an Alternate Commissioner since August 12, 2024,
Commissioner Begin has already been involved in Senior Citizens Commission matters and is prepared to transition into a full voting role.
Her appointment will support the City’s goals of maintaining continuity within the Senior Citizens Commission while ensuring that its members
remain engaged.

FISCAL IMPACT
There is no fiscal impact associated with this appointment.
City Council/RSA Agenda

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Tuesday, April 8, 2025

RECOMMENDATION
Staff recommends that the City Council consider the resolution appointing Claudette Begin to the Senior Citizens Commission for a term
expiring December 31, 2029.

Prepared by:
Thai Nam Pham, City Clerk

Submitted by:
Thai Nam Pham, City Clerk

ATTACHMENTS:
Description

Type

Draft Resolution

Resolution

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Tuesday, April 8, 2025

RESOLUTION NO. 2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNION CITY APPOINTING CLAUDETTE BEGIN TO SERVE
AS A COMMISSIONER ON THE SENIOR CITIZENS
COMMISSION

WHEREAS, the City of Union City has a vacancy on the Senior Citizens
Commission due to the resignation of Harvey Dosanjh on March 21, 2025; and
WHEREAS, Government Code § 40605 states that "The Mayor, with the approval
of the City Council, shall make all appointments to boards, commissions, and committees
unless otherwise specifically provided by statute;" and
WHEREAS, Claudette Begin was previously appointed as an Alternate
Commissioner on the Senior Citizens Commission on August 12, 2024, via Resolution
No. 6344-24 and has expressed her willingness to serve as a full Commissioner; and
WHEREAS, the City of Union City is committed to ensuring continuity and effective
representation on the Senior Citizens Commission; and
WHEREAS, the Mayor has recommended the appointment of Claudette Begin as
a full Commissioner on the Senior Citizens Commission, subject to City Council approval;
and
WHEREAS, in accordance with Resolution No. 2025-029, all new commission
appointments are standardized to align with the calendar year, with terms commencing
on January 1st and expiring on December 31st of the final year of service; and
WHEREAS, Claudette Begin’s appointment will be effective immediately and
continue through December 31, 2029.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union
City hereby appoints Claudette Begin as a Commissioner on the Senior Citizens
Commission for a term expiring December 31, 2029.

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Tuesday, April 8, 2025

Resolution No.2025-XXX
Appointment of Claudette Begin to the Senior Citizens Commission

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union
City at a regular meeting held on the 8th day of April 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:

GARY SINGH
Mayor

ATTESTED:

APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk

KRISTOPHER J. KOKOTAYLO
City Attorney

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Tuesday, April 8, 2025

Agenda Item

DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT: ADOPT A RESOLUTION ACCEPTING COMPLETION OF THE UNION LANDING ROADWAY ACCESS
IMPROVEMENTS PROJECT, CITY PROJECT NO. 23-15, AND APPROVE AN INCREASE TO THE
CONSTRUCTION BUDGET IN THE AMOUNT OF $2,511.60
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution accepting completion of the Union Landing Roadway Access Improvements Project, City
Project No. 23-15 and approve an increase to the construction budget in the amount of $2,511.60.
Union Landing shopping center is the City's largest contributor to the sales tax base. The City's reinvestment into the public infrastructure is critical
to maintaining a vital retail district.

STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:
Goal C, Strategy 4: Enhance the City’s partnership with Union Landing property owners and tenants to grow the vitality of the business district and
revenue to the City.

BACKGROUND
On June 25, 2024, the City Council adopted Resolution No. 6318-24, awarding a construction contract to Marina Landscape, Inc., in the amount of
$320,888, and approving a construction budget, with contingency, in the amount of $336,933, for the Union Landing Roadway Access Improvements
Project, City Project No. 23-15. The contractor has completed the project in accordance with the project plans and specifications.

DISCUSSION
The project scope included reconstruction of the median island including removing trees, removing surplus soil, amending existing soils as required,
installing a new irrigation system, providing and installing trees and plants, and installing a three-inch layer of mulch at the center medians along
Union Landing Boulevard and at Courthouse Drive per the project plans.
The project was substantially completed in December 2024, with all final punch-list items resolved in February 2025. The final construction cost for
the project is $339,444.60, which includes one change order to address both an unforeseen upgrade of an irrigation controller and repairs to a main
irrigation line, which caused the final construction cost to exceed the construction budget approved by the City Council via Resolution No. 6318-24
by $2,511.60 (0.75%).

Approved Construction Budget with Contingency

$336,933.00

Original Construction Contract
Construction Contract Change Order

$320,888.00
$ 18,556.60

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Tuesday, April 8, 2025

Construction Contract Change Order

$ 18,556.60

Total Construction Cost

$339,444.60

The project has an approved Capital Improvement Program (CIP) budget in the Measure BB Fund (Fund 2545) of $550,000 and, including the
requested increase, the overall project cost for the Union Landing Roadway Access Improvements Project, City Project No. 23-15, will fall
significantly below this approved budget amount.

FISCAL IMPACT
The project was funded with Measure BB monies available in Account Number 2545-30-60-600-6001-092315-54111. An additional amount of
$2,511.60 will need to be added to the approved construction budget to cover all construction-related costs, which is well within the approved CIP
project budget.
There is no impact to the General Fund.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting completion of the Union Landing Roadway Access Improvements
Project, City Project No. 23-15, and approving an increase to the construction budget in the amount of $2,511.60, and authorizing the release of the
retention payment, in the amount of $16,934.98, to Marina Landscape, Inc.

Prepared by:
Jose Gutierrez, Supervising Construction Inspector

Submitted by:
Marilou Ayupan, Public Works Director

ATTACHMENTS:
Description

Type

Resolution

Resolution

Exhibit A - Certificate of Completion

Exhibit

Exhibit B - Notice of Completion

Exhibit

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Tuesday, April 8, 2025

RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNION CITY ACCEPTING COMPLETION OF THE UNION
LANDING
ROADWAY
ACCESS
IMPROVEMENTS
PROJECT, CITY PROJECT NO. 23-15, AND APPROVING
AN INCREASE TO THE CONSTRUCTION BUDGET IN
THE AMOUNT OF $2,511.60

WHEREAS, on June 25, 2024, the City Council adopted Resolution No. 6318-24,
awarding a construction contract to Marina Landscape, Inc., in the amount of $320,888,
and approving a construction budget, with contingency, in the amount of $336,933, for
the Union Landing Roadway Access Improvements Project, City Project No. 23-15; and
WHEREAS, the project scope included reconstruction of the median island
including removing trees, removing surplus soil, amending existing soils as required,
installing a new irrigation system, providing and installing trees and plants, and installing
a 3” layer of mulch at the center medians along Union Landing Boulevard and at
Courthouse Drive per the project plans; and
WHEREAS, the project was substantially completed by the end of December
2024, with all final punch-list items resolved in February 2025; and
WHEREAS, the final construction cost for the project is $339,444.60, which
includes one change order to address both an unforeseen upgrade of an irrigation
controller and repairs to a main irrigation line, which caused the final construction cost to
exceed the construction budget approved by the City Council by $2,511.60 (0.75%); and
WHEREAS, the project has an approved Capital Improvement Program (CIP)
budget in the Measure BB Fund (Fund 2545) of $550,000 and, including the requested
increase, the overall project cost for the Union Landing Roadway Access Improvements
Project, City Project No. 23-15, will fall significantly below this approved budget amount.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union
City does hereby accept as complete the improvements, in the final amount of
$339,444.60, for the Union Landing Roadway Access Improvements Project, City Project
No. 23-15, as described in the Certificate of Completion, attached as Exhibit A.
BE IT FURTHER RESOLVED that the City Council of the City of Union City does
hereby approve increasing the construction budget in the amount of $2,511.60.
BE IT FURTHER RESOLVED that the City Clerk of the City of Union City is
directed to record the Notice of Completion, attached as Exhibit B, with the Office of the
County Recorder of Alameda County, California.
BE IT FURTHER RESOLVED that the City Council of the City of Union City does
hereby authorize the City to make a final retention payment, in the amount of $16,934.98,
to Marina Landscape, Inc., for the completion of improvements for City Project No. 23-15,
Page 1 of 2
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Resolution 2025-XXX
Accept Completion of UL Roadway Access Improvements Project

in accordance with the plans and specifications on file at the Office of the Public Works
Director.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union
City at a regular meeting held on the 8th day of April 2025 by the following vote:

AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:

GARY SINGH
Mayor

ATTESTED:

APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk

KRISTOPHER J. KOKOTAYLO
City Attorney

Attachments:
1. Exhibit A – Certificate of Completion
2. Exhibit B – Notice of Completion and Notice of Acceptance

Page 2 of 2
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CERTIFICATE OF COMPLETION
(Sec. 4005 Government Code)

TITLE:

UNION LANDING ROADWAY ACCESS IMPROVEMENTS PROJECT, CITY
PROJECT NO. 23-15

I, MARILOU AYUPAN, Public Works Director of the City of Union City, County of
Alameda, State of California, do hereby certify as follows:
That this project consisted of reconstruction of the median island improvement work
associated with removing trees, removing surplus soil, amending existing soils as
required, installing a new irrigation system, providing and installing trees and plants, and
installing a 3” layer of mulch at the center medians along Union Landing Boulevard and
at Courthouse Drive per the project plans; and
a. That contract agreement was approved by the City Council in the amount of
$320,888; and
b. That the adopted and approved plans and specifications have been changed in the
following respects:
CCO #

1

CONTRACT CHANGE DESCRIPTION
Original Contract

AMOUNT
$

320,888.00

Upgrade Irrigation Controller & Repair Main

$

18,556.60

Total Construction Contract Cost to City

$

339,444.60

c. That the work performed has been done in accordance with such plans and
specifications.
d. That Marina Landscape, Inc., performed the work, at a total cost of $339,444.60,
including one Change Order.
e. That the final retention amount of $16,934.98 will be released after 35 days of the
project’s acceptance.
Dated:

, 2025.

___________________________________

MARILOU AYUPAN, P.E.
PUBLIC WORKS DIRECTOR

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[Rev. 02/23/09]

PLEASE COMPLETE THIS INFORMATION

RECORDING REQUESTED BY:
The City of Union City
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383

WHEN RECORDER MAIL TO:
The City Engineer
The City of Union City
34009 Alvarado Niles Road
Union City, CA 94587

(THIS SPACE FOR RECORDER’S USE ONLY)

NOTICE OF COMPLETION
AND NOTICE OF ACCEPTANCE
General Contract or Assessment Proceedings

TITLE:

UNION LANDING ROADWAY ACCESS IMPROVEMENTS PROJECT, CITY
PROJECT NO. 23-15

NOTICE IS HEREBY GIVEN that I, MARILOU AYUPAN, as Public Works Director of the
City of Union City, County of Alameda, California, on the 8th day of April, 2025, did file
with the Department of Public Works of said City, the Certificate of Completion of the
following described work, the contract for which was heretofore awarded to Marina
Landscape, Inc., of Orange, CA, and entered into on June 25, 2024, in accordance with the
specifications for said work filed with said Department of Public Works and adopted by the
Public Works Director of said City.
That said roadway access improvements, located at Union Landing Shopping Center in
Union City, were actually accepted by the Public Works Director of the City of Union City on
the 8th day of April, 2025, and that the name of the surety on the Contractor's bond for labor
and materials on said contract is the Philadelphia Indemnity Insurance Company.
That the following work has been completed: Union Landing Roadway Access
Improvements Project, consisting of reconstruction of the median island improvement work
associated with removing trees, removing surplus soil, amending existing soils as required,
installing a new irrigation system, providing and installing trees and plants, and installing a
3” layer of mulch at the center medians along Union Landing Boulevard and at Courthouse
Drive per the project plans.

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Tuesday, April 8, 2025

Dated:

City Council/RSA Agenda

, 2025.

___________________________________
MARILOU AYUPAN
PUBLIC WORKS DIRECTOR

33

Tuesday, April 8, 2025

THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (GOVT. CODE 27361.6 )

STATE OF CALIFORNIA )
)
COUNTY OF ALAMEDA )

MARILOU AYUPAN, being first duly sworn, deposes and says:
That she is the duly appointed Public Works Director of the City of Union City,
California; that she has read the foregoing Notice of Completion and Notice of Acceptance
and knows the contents thereof, and that the same is true of her own knowledge except as
to the matters therein stated on her own information and belief, and as to those matters that
she believes it to be true.

___________________________________
MARILOU AYUPAN
PUBLIC WORKS DIRECTOR

Subscribed and sworn to before me
this
day of __________, 2025.

____________________________________________
Notary Public in and for the City of Union City,
County of Alameda, State of California

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Tuesday, April 8, 2025

Agenda Item

DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT: ADOPT A RESOLUTION INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS
FOR THE CITY-WIDE LANDSCAPE & LIGHTING DISTRICT NO. 3 FOR FISCAL YEAR 2025/2026
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution initiating proceedings for the levy and collection of assessments for the
Citywide Landscape & Lighting District No. 3 (LLAD No. 3) for Fiscal Year 2025/2026.

STRATEGIC PLAN ALIGNMENT
The action is not an identified strategy in the Strategic Plan.

BACKGROUND
In accordance with the Landscape and Lighting Act of 1972 and the California Government Code, the City Council is required to conduct a public
hearing process regarding the levy of annual assessments for LLAD No. 3 for the upcoming fiscal year. As part of the three-step process, the City
Council must: 1) initiate proceedings and direct the preparation of the Engineer’s Report; 2) hold a meeting to declare its intent to levy the
assessments, accept the annual Engineer's Report, and set a date for public hearing; and, 3) conduct a public hearing and confirm and levy the
assessments.

DISCUSSION
The various costs for services provided through LLAD No. 3 include those associated with street lighting and traffic signal maintenance, street
landscape maintenance, street tree management, and park maintenance within the city limits.
Following the City Council’s consideration and approval to initiate proceedings, the City’s consultant, NBS, will prepare the annual Engineer’s
Report, calculate the levy amounts, and prepare the assessment roll for the Fiscal Year 2025/2026. Following the preparation of the Engineer’s
Report, at its meeting on May 27, 2025, the City Council will consider approving the Engineer’s Report and the resolution of intent and setting a date
for public hearing. The City Council will subsequently hold a public hearing, currently planned for June 24, 2025, to hear any objections and consider
approving the annual assessments for LLAD No. 3 for Fiscal Year 2025/2026.

FISCAL IMPACT
There is no fiscal impact for the requested Council action to initiate the proceedings for the levy and collection of said LLAD No. 3 assessments.

RECOMMENDATION

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Tuesday, April 8, 2025

Staff recommends that the City Council adopt the attached resolution initiating proceedings for the levy and collection of assessments for the
Citywide Landscape & Lighting District No. 3 (LLAD No. 3) for Fiscal Year 2025/2026.

Prepared by:
Farooq Azim, City Engineer

Submitted by:
Marilou Ayupan, Public Works Director

ATTACHMENTS:
Description

Type

Resolution

Resolution

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Tuesday, April 8, 2025

RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNION CITY INITIATING PROCEEDINGS FOR THE LEVY
AND COLLECTION OF ASSESSMENTS FOR THE CITYWIDE LANDSCAPE & LIGHTING DISTRICT NO. 3 FOR
FISCAL YEAR 2025/2026
WHEREAS, the City Council of the City of Union City intends to renew the citywide Landscape & Lighting District No. 3 (LLAD No. 3) to fund on-going maintenance of
street lights and traffic signals, street median and landscape, street trees, and parks
within the city limits of Union City; and
WHEREAS, the City Council of the City of Union City previously completed its
proceedings in accordance with and pursuant to the Landscape and Lighting Act of 1972,
Part 2, Division 15, of the California Streets and Highways Code (commencing with
Section 22500) (the “Act”) to establish the City’s Landscape & Lighting District No. 3 (the
“District”); and
WHEREAS, the City has retained NBS to prepare the annual Engineer’s Report,
calculate the levy, and to prepare the assessment roll for the 2025/2026 fiscal year; and
WHEREAS, the City Council of the City of Union City wishes to initiate proceedings
for the levy of assessments for Fiscal Year 2025/2026 in order to provide for the
necessary costs and expenses pertaining to the maintenance of the improvements within
the District.
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY
THE COUNCIL AS FOLLOWS:
1. Annual Engineer’s Report: The City Council of the City of Union City hereby
orders NBS to prepare and file with the City Clerk the annual Engineer’s Report
concerning the levy and collection of assessments within the District for the fiscal
year commencing July 1, 2025, and ending June 30, 2026.
2. New Improvements or Changes to Existing Improvements: There are no
changes to existing improvements, nor are there any items added to the list of
improvements previously approved at the formation or subsequent annexations to
the District.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City
at a regular meeting held on April 8, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page 1 of 2
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Resolution 2025-XXX
Initiate Proceedings for LLAD District No. 3 for FY2025-2026

APPROVED:

GARY SINGH
Mayor

ATTESTED:

APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk

KRISTOPHER J. KOKOTAYLO
City Attorney

Page 2 of 2
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Agenda Item

DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSULTING SERVICES
AGREEMENT, IN A FORM APPROVED BY THE CITY ATTORNEY, BETWEEN THE CITY OF UNION CITY
AND ICF FOR PREPARATION OF ENVIRONMENTAL CLEARANCE DOCUMENTATION FOR STATION EAST
PHASES 2 and 3 PROJECT IN AN AMOUNT NOT TO EXCEED $157,978
EXECUTIVE SUMMARY
Staff is requesting the City Council adopt the attached Resolution (Attachment 1) authorizing the City Manager to enter into a consulting services
agreement with ICF for preparation of environmental clearance documents in conformance with the California Environmental Quality Act
(CEQA) for the Station East Phases 2 and 3 Residential Project” (“Project”) in an amount not to exceed $157,978. See Exhibit A for the CEQA
scope of work, budget and schedule.

STRATEGIC PLAN ALIGNMENT
There is no alignment with the Strategic Plan.

BACKGROUND
A preliminary application has been submitted by Integral Communities for the Project consisting of 262 for-sale townhouse style condominium
units on approximately 11.25 acres located between Zwissig Way, Bradford Way extension, and the UPRR Niles Subdivision rail line (APN:8723-14-2 and 87-23-38). The Project scope of work (Exhibit A) for the required CEQA review proposes the preparation of an Addendum to the
Station District Specific Plan Environmental Impact Report (EIR).
The City Council was introduced to the Project at a Study Session on February 11, 2025. The proposed project would require changes to the
General Plan Land Use and Zoning designations. Currently the area is designated and zoned as Station East Employment, and the applicant
is seeking to change the designation and zoning to Station East Mixed Use Residential. The proposed project would require additional
amendments to other General Plan elements and zoning chapters for consistency.

DISCUSSION
ICF is a qualified firm with extensive experience preparing CEQA documentation for similar projects. ICF has prepared CEQA documentation
for projects in Union City including the Station East Residential/Mixed Use Project EIR in 2020-2021 and the Station District Specific Plan EIR
(2022).
ICF has estimated it will take approximately 5 months to complete the CEQA documentation. During this time, we will also be working with the
applicant to finalize the project details. ICF staff may also require some additional information in order to complete their analysis, which may add
some time on to the schedule.
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Tuesday, April 8, 2025

FISCAL IMPACT
There is no impact to the General Fund. The agreement with ICF will be paid for by Integral Communities. Consistent with the City’s Master Fee
Schedule, Integral Communities will also be paying the required 64 percent overhead, approximately $101,105, associated with administration
of the consultant contract and oversight of the preparation of the environmental documents by City staff.

RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution (Attachment 1) authorizing the City Manager to enter into a consulting
services agreement, in a form approved by the City Attorney, with ICF for preparation of environmental clearance documentation for the
proposed Station East Phases 2 and 3 Residential Project in an amount not to exceed $157,978.

Prepared by:
Leslie Carmichael, Contract Planner

Submitted by:
Carmela Campbell, Economic and Community Development Director

ATTACHMENTS:
Description

Type

Resolution, CEQA for Station East Phases 2 and 3

Resolution

Exhibit A - Scope of Work

Exhibit

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Tuesday, April 8, 2025

RESOLUTION NO. XXXX-25
RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONSULTING SERVICES AGREEMENT,
IN A FORM APPROVED BY THE CITY ATTORNEY,
BETWEEN THE CITY OF UNION CITY AND ICF FOR
PREPARATION OF ENVIRONMENTAL CLEARANCE
DOCUMENTATION FOR THE STATION EAST PHASE 2-3
RESIDENTIAL PROJECT IN AN AMOUNT NOT TO EXCEED $157,978
WHEREAS, the applicant, Integral Communities, as applicant, has submitted a
preliminary application (PRE-25-005) for the Station East Phases 2-3 Residential Project (Project)
consisting of up to 262 dwelling units located on approximately 11.25 acres generally located
between Zwissig Way, Bradford Way extension, and the UPRR Niles Subdivision rail line
(APN:87-23-14-2 and 87-23-38); and
WHEREAS, staff is hiring ICF to prepare an addendum to the Station District Specific
Plan Environmental Impact Report (EIR) for the Project, pursuant to the California Environmental
Quality Act (CEQA); and
WHEREAS, ICF is a qualified firm with extensive experience preparing CEQA
documentation for similar projects. ICF has prepared CEQA documentation for projects in Union
City including the Station East Residential/Mixed Use Project EIR in 2020-2021 and the Station
District Specific Plan EIR (2022); and
WHEREAS, the scope of work, labeled Exhibit A, is attached hereto and made a part
hereof; and
WHEREAS, the scope of work budget is not to exceed $157,978 and will be paid for by
Integral Communities; and
WHEREAS, Integral Communities is also required to pay 64 percent of the contract
amount to the City, approximately $101,105, to cover overhead associated with administration of
the consultant contract and oversight of the preparation of the environmental documents consistent
with the City’s Master Fee Schedule.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council authorizes the City
Manager to enter into a consulting services agreement, in a form approved by the City Attorney
with ICF for preparation of environmental clearance documentation for the Station East Phases 23 Project located in the vicinity of Zwissig Way, Extension of Bradford Way, and the UPRR Niles
Subdivision rail line in an amount not to exceed $157,978.

City Council/RSA Agenda

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Station East Phases 2-3 Project
CEQA Agreement
Page 2 /2

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union
City at a regular meeting held on the 8th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:

APPROVED:

_________________________
GARY SINGH
Mayor

ATTESTED:

APPROVED AS TO FORM:

__________________________
THAI NAM PHAM
City Clerk

____________________________
KRISTOPHER J. KOKOTAYLO
City Attorney

_______________________________________________________________________
Attachments:
Exhibit A - Scope of Work

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EXHIBIT A

March 17, 2025
Leslie Carmichael
City of Union City Economic & Community Development
650.468.7890
[email protected]
CC: Carmela Campbell ([email protected]); Derek Farmer ([email protected])
Subject:

Scope of Work and Cost Estimate to Provide CEQA Services (Addendum) in
Support of the Union City Station East Phase 2 and 3 Development (ver. 2)

Dear Leslie:
Thank you for meeting with us regarding changes to the Union City Station East Phase 2 and 3
Development Project (Project). At your request, we have prepared this proposal to prepare an
Addendum to the Union City Station District Specific Plan EIR. ICF’s detailed scope of work and
schedule is included in Attachment A, and the cost estimate is included in Attachment C. We have
teamed with Fehr & Peers to prepare the transportation analysis in the Addendum; Fehr & Peers’
scope of work is included in Attachment B.
ICF previously led the preparation of the Station East Residential/Mixed Use Project EIR and was an
integral part of the team that prepared the Union City Station District Specific Plan EIR. Based on
that prior experience, ICF has assigned a team of expert staff and teamed to successfully and
efficiently provide environmental services for this Project. This scope of work, schedule, and cost
reflect the Project information provided via email, during our meeting, our knowledge of the Union
City Station District Specific Plan EIR, and our understanding of the level of documentation
required by the City for this effort. We are happy to work with your team to make adjustments as
needed to meet budgetary and scheduling needs.
Our proposed team will be led by Heidi Mekkelson as Project Director, who has more than 20 years
of experience in the preparation and management of environmental analysis documentation
pursuant to CEQA. She will be supported by Jessica Viramontes as Project Manager, who has more
than 18 years of experience as a CEQA practitioner and project manager. They will serve as a dayto-day contacts for the Project team and will coordinate major milestones to guide the Project to
completion. ICF proposes to invoice monthly, on a time and materials basis. ICF’s proposal is valid
for 90 days from its submittal, at which time ICF reserves the right to revise the contents or
extend the validity date, if needed.
We appreciate the opportunity to provide this scope of work, cost estimate, and schedule for you
and look forward to working with the City on the Addendum. If you have questions about our
scope of services or fee, please contact Jessica Viramontes at 415-677-7108 or

201 Mission Street, Suite 1500, San Francisco, CA 94105 USA +1.415.677.7100 +1.628.208.6972 fax icf.com

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Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
in Support of the Union City Station East Phase 2 and 3 Development (ver. 2)

March 17, 2025

[email protected]. For contractual matters, please contact Patricia Toben-Cropper at
[email protected].
Sincerely,

Patricia Toben-Cropper
Sr. Manager, Contracts

Attachments
A. Scope of Work and Schedule
B. Fehr & Peers Scope of Work
C. Cost Estimate

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Attachment A: Scope of Work and Schedule

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Tuesday, April 8, 2025

Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
in Support of the Union City Station East Phase 2 and 3 Development (ver. 2)

March 17, 2025

Page 1

Project Understanding and General Approach
The Union City Station East Phase 2 and 3 Development Project (Project) includes changes to
the project description that were evaluated in the Union City Station District Specific Plan EIR
(hereafter referred to as the “certified EIR” or “previous EIR”). The Project would construct
262 for-sale townhome style condominiums. Similar to the original project evaluated in the
certified EIR, the Project would include residential development on the approximately 11-acre
site immediately south of the approved Station East development. The site is currently zoned
Industrial.
This scope of work is for the preparation of an Environmental Impact Report (EIR) Addendum for
the Project. Specific to the Project, the Addendum will cover the environmental analysis of:
•
•
•

An increase of 99 net new dwelling units within the Station District Specific Plan Planning
Area (Planning Area) compared to the original project evaluated in the certified EIR; and
A decrease of 160,000 square feet of net new office space in the Planning Area compared to
the original project evaluated in the certified EIR; and
Adjusting the location of the Central Spine connection to BART.

The Project would require the following General Plan/zoning amendments:
• Specific Plan Map and Text amendments to redesignate the site from Station East
Employment (SEE) (intended for an R&D campus) to Station East Mixed-Use Residential
(SEMU-R) to accommodate the proposed 262 housing units and to adjust the Central Spine
connection, which is shown going through the Phase 2 parcel.
• General Plan amendments to the Land Use Element and Housing Element and perhaps other
elements are also required related to both the change in land use and the Central Spine.
• Zoning Map Amendment to change the site’s Zoning designation from Station East
Employment (SEE) to Station East Mixed Use Residential (SEMU-R).
• Zoning Text Amendment to SEMU-R to reduce the average minimum density for the Zoning
district from 50 units per acre to 40 units per acre.
The Project may include the following entitlements:
• Tentative Subdivision Map to facilitate block configuration and creation of condominiums;
• Development Agreement (DA) to establish any City requirements that are beyond those
established in the Municipal Code, which may address Project phasing, fiscal impacts,
affordable housing, or other community benefits (optional); and
• Site development review approval for building and site design, which may be deferred until
after approval of the legislative amendments and Tentative Subdivision Map.
When revisions are proposed to a project after an EIR has been certified, an agency must
determine whether subsequent environmental review is required, and whether an addendum or
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a supplemental or subsequent EIR is the appropriate document for analyzing the potential
impacts of a revised project. Per California Environmental Quality Act (CEQA) Guidelines
Sections 15162(a) and 15163, a supplemental or subsequent EIR is required if:
1.

Substantial changes are proposed in the project that will require major revisions of the
previous EIR or negative declaration due to the involvement of new significant environmental
effects or a substantial increase in the severity of previously identified significant effects;
2. Substantial changes occur with respect to the circumstances under which the project is
undertaken that will require major revisions of the previous EIR or negative declaration due
to the involvement of new significant environmental effects or a substantial increase in the
severity of previously identified significant effects; or
3. New information of substantial importance that was not known and could not have been
known with the exercise of reasonable diligence at the time the previous EIR was certified as
complete, shows any of the following:
A. The project will have one or more significant effects not discussed in the previous EIR;
B. Significant effects previously examined will be substantially more severe than shown in
the previous EIR;
C. Mitigation measures or alternatives previously found not to be feasible would, in fact, be
feasible and would substantially reduce one or more significant effects of the project,
but the project proponents decline to adopt the mitigation measure or alternative; or
D. Mitigation measures or alternatives that are considerably different from those analyzed
in the previous EIR would substantially reduce one or more significant effects on the
environment, but the project proponents decline to adopt the mitigation measure or
alternative.
If none of the above conditions apply, but some changes or additions are necessary, then an
addendum is the appropriate environmental document for analyzing a revised project. ICF has
reviewed the information provided by the City and it is ICF's understanding that neither the
Project nor any substantial changes in circumstances under which the Project is undertaken
would require major revisions to the certified EIR due to the involvement of new significant
effects or a substantial increase in the severity of previously identified significant effects. In
addition, it is ICF's understanding that there is no new information of substantial importance
that shows the revisions to the Project would have one or more significant effects not disclosed
in the certified EIR, nor would cause a more severe significant effect than disclosed in the
certified EIR, and no new mitigation measures would be necessary to reduce significant impacts.
Therefore, ICF's scope of work assumes that an addendum will be the appropriate level of CEQA
environmental review for the proposed revisions to the Project. ICF will prepare an addendum to
the certified EIR in accordance with CEQA Guidelines Sections 15168(c) and 15164.
If, during the course of preparing the Addendum, it is determined that the proposed revisions to
the Project would require the preparation of a supplemental or subsequent EIR, ICF will promptly
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Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
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Page 3

inform the City to develop an alternative approach under an amended scope of work and
budget (if requested by the City).

Scope of Work
Task 1: Kick-Off Meeting and Data Needs
Kick-off Meeting: ICF will conduct a virtual kick-off meeting with the City and project sponsor
to discuss project specifics, communication protocol, and refinements to this scope of work to
ensure efficient and thorough environmental review.
Data Needs Process: Following the kick-off meeting and following a review of all materials
provided by the City and project sponsor, ICF will provide a data needs request that indicates
any additional materials or information needed to support preparation of a brief description of
the proposed revisions to the Project (Task 2) and the Addendum (Task 3). Up to three ICF staff
members (e.g., a member of the ICF project management team and ICF technical specialists)
will participate in up to two one-hour conference calls regarding data needs.
Assumptions:
•

•
•

The data needs process will require up to two rounds of back-and-forth (i.e., ICF will submit
a detailed data needs request, project sponsor will provide responses, ICF will provide
follow-up questions/clarifications, project sponsor will provide responses).
The project sponsor will promptly provide complete, consolidated responses to ICF’s data
needs requests and other questions.
The City will provide input on the format and level of detail in the Addendum.

Deliverables:
•
•

Revised scope of work, cost estimate, and detailed schedule for all tasks and deliverables (if
necessary)
Data needs request in Excel format

Task 2: Proposed Revisions to the Project
Upon receipt of the responses to the data needs request (Task 1), ICF will prepare a description
of the proposed revisions to the Project. The description of the proposed revisions to the
Project will be included in the addendum and will clearly call out the major differences between
the Project and the original project studied in the certified EIR. The description will include the
following discussions:
•
•
•

Overview and Background
Brief Description of Original Project Evaluated in the Certified EIR
Proposed Revisions to the Project
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Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
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Page 4

•

• Description of the Project, focusing on changes to the original project
• Up to six figures
• Table(s) summarizing the Project
Approvals and Entitlements

Assumptions
•

City will provide one compiled set of comments on the draft Project Description.

Deliverables:
•
•

Draft Project Description – electronic copy (clean word file and PDF)
Final Project Description – electronic copy (tracked word file, clean word file, and PDF)

Task 3: Prepare Addendum
ICF will prepare an Addendum to the certified EIR that will evaluate the change in EIR impacts
with the revisions to the Project, and, if applicable, changes in impacts attributable to new
circumstances or information not available at the time the certified EIR was prepared. The
analysis will not reevaluate impacts that were already disclosed in the certified EIR and would
not be altered due to the Project change or new circumstances/information. Based on the
change in impacts due to the Project change, the Addendum will demonstrate that the Project
change would not result in new or additional significant effects, nor would any previously
examined significant effects be substantially more severe.
The Addendum will include the following sections:
•
•
•
•

Background
Proposed Revisions to Project
Analysis of Potential Environmental Effects
Conclusions

The Addendum will include a summary of applicable mitigation measures set forth in the
certified EIR and any administrative modifications made to those mitigation measures to clarify
performance standards, new standard practices or requirements, and/or Project-specific
details. Each topic evaluated in the Addendum will include a brief summary of the impact
conclusions and mitigation measures (as applicable) for the original project followed by an
analysis of impacts that would result from the Project change. ICF will examine the previously
prescribed mitigation measure(s) for each topic to ensure they are applicable to the Project,
and will make administrative revisions where necessary. Each analysis will conclude with a
statement that the Project would not result in any new or additional significant effects not
disclosed in the certified EIR, nor would any previously examined significant effects in the
certified EIR be more severe.
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Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
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ICF will discuss each of the CEQA environmental topics evaluated in the certified EIR, following
the format of the certified EIR.
Based on ICF’s initial review of the revisions to the Project, it is anticipated that the following
environmental topics will be evaluated with a brief discussion or analysis in the Addendum:
•
•

•

•
•

•

Aesthetics: The Project qualifies for an exemption from evaluating aesthetic impacts
pursuant to California Public Resources Code section 21099(d).
Biological Resources: It is anticipated that proposed vegetation and/or tree removal
activities under the Project would be substantially similar to what was evaluated for the
original project in the certified EIR. The Project would be required to implement the
mitigation measure in the certified EIR to address impacts to special-status species.
Cultural and Tribal Cultural Resources: The records search, archaeological site survey, and
geoarchaeological analysis conducted for the certified EIR include the site. It is anticipated
that additional site-specific research would not be required for the Project and that there
would be no change or additional buildings in the study area that would have the potential to
be considered eligible buildings and structures. ICF will evaluate the impacts of the Project
on the CEQA historical resources identified in the certified EIR, including indirect effects. The
study area for built-environment resources for the Addendum will be limited to the site.
Potential vibration effects will be assessed as described below under Noise and Vibration.
Tribal notification is not required for an addendum pursuant to Assembly Bill 52 (Public
Resources Code section 21080.3.1(d)). The Project would be required to implement the
mitigation measures in the certified EIR to address impacts to historic resources,
archaeological resources, and tribal cultural resources.
Energy: The Project would comply with Title 24 requirements and the City's Green Building
Code, and would not use energy resources in a wasteful, inefficient, or unnecessary manner.
Geology, Soils, and Seismicity: Geology, soils, and seismicity impacts are largely
determined by a site’s inherent conditions and sensitivity, which have not changed since
certification of the EIR. The Project would be required to implement the mitigation measures
in the certified EIR to address impacts to paleontological resources.
Hazards and Hazardous Materials: According to the 2024 Phase I Environmental Site
Assessment prepared for the site, the site was identified as an “open-inactive” case on the
Water Board’s cleanup program site (CPS) database.1 On July 21, 2023, Alameda Department
of Environmental Health received a Service Request Application for Preliminary Site Review
from Integral Communities to provide environmental regulatory oversight for the proposed
development at the site. On August 9, 2023, the Department of Toxic Substances Control
notified the Alameda Department of Environmental Health that they will assume oversight of
the case to maintain consistency in oversight across the proposed development, as an

1

Cornerstone Earth Group. 2024. Phase I Environmental Site Assessment: Station East Phase II Development, Zwissig Way Parcels (APN
87-23-14-2 and 87-23-38), Union City, California. February 7.
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Page 6

•

•

•
•
•
•

adjacent case (i.e., the northwesterly approved Station East development) is also being
overseen by the Department of Toxic Substances Control. ICF will evaluate whether the
proposed uses under the Project would require the routine transport, use, or disposal of
hazardous materials beyond those evaluated for the original project in the certified EIR. The
Project would be required to implement the mitigation measure in the certified EIR to
address impacts related to the release of contaminated media.
Hydrology and Water Quality: ICF will determine the amount of permeable surface area
provided by the revised Project as compared to what was evaluated in the certified EIR, and
whether any additional analysis is appropriate. The Project would be required to comply with
the National Pollution Discharge Elimination System (NPDES) General Permit for Construction
Activities.
Land Use: The Project would redesignate site usage from Station East Employment (SEE)
land use to Station East Mixed-Use Residential (SEMU-R) to accommodate the proposed
262 housing units. It is anticipated that the Project substantially complies with applicable
land use plans, policies, and regulations. The Project would not divide an established
community for the reasons stated in the certified EIR.
Agricultural Resources: There are no agricultural resources in or near the site.
Forestry Resources: There are no forest lands in or near the site.
Mineral Resources: There are no mineral resources on the site.
Wildfire: There are no State responsibility areas or lands classified as Very High Fire Hazard
Severity Zones on or near the site.

It is anticipated that the following environmental topics will be evaluated in more detail in the
Addendum, primarily due to the increase in proposed residential density:
Air Quality
ICF will evaluate the potential air quality impacts of Project construction and operation
compared to the impacts of the original Project disclosed in the certified EIR. The analysis will
be presented in an Addendum with supplementary materials included in an appendix; no
standalone technical report will be prepared.
Short-term construction: In accordance with Mitigation Measure M-AQ-1, Project-Level Air
Quality Analysis for Construction, from the certified EIR, all proposed development in the
Planning Area must be compared to the BAAQMD’s construction-specific screening sizes that
are current at the time of the subsequent development analysis. Projects below the screening
sizes do not need to be evaluated quantitatively, while projects above the screening sizes are
required to provide an evaluation of a project’s construction emissions and compare the
emissions to the BAAQMD thresholds of significance for construction emissions. The Project
would include 262 townhomes, and the applicable screening size category from the BAAQMD’s
CEQA guidelines is ‘Condo/Townhouse’. The BAAQMD’s 2017 CEQA guidelines, which were the
contemporaneous guidelines at the time the certified EIR was prepared, were superseded when
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Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
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the BAAQMD released updated CEQA Guidelines in 2022. In the BAAQMD’s 2022 CEQA
guidelines, the construction screening size for the ‘Condo-Townhouse’ is 416 units. The number
of units associated with the Project (i.e., 262) is below the construction screening size in the
current BAAQMD CEQA guidelines, and, per Mitigation Measure M-AQ-1, no quantitative analysis
of the Project’s construction emissions is required. However, as discussed below, it is necessary
for the Project’s health risks to be evaluated quantitatively with a Health Risk Assessment (HRA),
in accordance with Mitigation Measure M-AQ-10. Because the construction emissions are a
necessary input to the HRA, ICF will quantify short-term emissions from Project construction
using data from the project sponsor and the California Emissions Estimator Model (CalEEMod).
The Project would involve the use of off-road construction equipment and on-road vehicles,
which would generate exhaust emissions. In addition, clearing/demolition and earthmoving
activities would generate fugitive dust emissions in the form of PM10 and PM2.5, and evaporate
emissions of ROG would be released by paving and architectural coating activities. Emissions
from these sources will be quantified in CalEEMod.
Long-term operation: In accordance with Mitigation Measure M-AQ-8, Project-Level Air
Quality Analysis for Operations, from the certified EIR, all proposed development in the Planning
rea must be compared to the BAAQMD’s operational-specific screening sizes. The operational
screening size for Condo-Townhouse from BAAQMD’s 2022 CEQA guidelines 637 units. Thus,
the number of units associated with the Project (i.e., 262) is well below the operational
screening size in the current BAAQMD CEQA guidelines, and, per Mitigation Measure M-AQ-8,
no quantitative analysis of the Project’s operational emissions is required. If it is subsequently
determined that quantitative modeling of operational emissions is needed, such as for inputs
for the HRA, a scope and budget amendment would be necessary.
Receptor exposure to health risks from criteria pollutants: In response to the California
Supreme Court decision in Sierra Club v. County of Fresno, ICF will qualitatively describe health
risks associated with exposure to the types of criteria pollutant emissions expected with the
Project at the same level of detail that is used for the certified EIR. No Project-specific
photochemical modeling will be performed.
Receptor exposure to health risks from toxic air contaminants (TACs): In accordance with
Mitigation Measure M-AQ-10, Require Future Projects Located within 1,000 Feet of Receptors to
Perform a Health Risk Assessment, from the certified EIR, all proposed development in the
Planning Area within 1,000 feet of existing sensitive receptors must prepare a site-specific HRA.
Because there are many existing sensitive receptors within 1,000 feet of the site, this scope of
work includes preparation of an HRA for the Project. The HRA will be conducted using the United
States Environmental Protection Agency’s AERMOD dispersion model. The HRA will be
consistent with methodologies and procedures recommended by the Office of Environmental
Health Hazard Assessment, California Air Resources Board, and BAAQMD. The HRA will evaluate
potential cancer and non-cancer health hazards to existing receptors within 1,000 feet of the
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project boundary from exposure to construction generated DPM and PM2.5. Modeled health
risks at receptor locations will be compared to thresholds recommended by the BAAQMD.
Additional mitigation measures from the certified EIR may be necessary if the Project results in
health risks that exceed the BAAQMD’s thresholds. The potential for asbestos from demolition
of existing structures will be qualitatively assessed based on compliance with BAAQMD’s
asbestos rules.
Although Mitigation Measure M-AQ-10 does not apply only to construction or only to
operations, this scope of work assumes that the HRA for the Project will only include
construction sources because ICF assumes the Project would not involve appreciable sources
of DPM during operations (e.g., emergency generators, other stationary engines, or substantial
diesel vehicle usage).
Receptor exposure to odors: ICF will qualitatively describe the potential for new odors
associated with construction and operation of the Project at the same level of detail that is
used in the certified EIR.
Assumptions
•

•

Short-term construction emissions will be evaluated quantitatively, because the emissions
are inputs for the HRA, which is required per Mitigation Measure M-AQ-10 in the certified
EIR.
Operational emissions will not be quantified, because emissions are below the screening
size from BAAQMD’s CEQA guidelines. If it is determined that operational sources of
emissions must be included in the HRA, quantification of operational emissions and thus a
scope and budget amendment would be necessary.

Population and Housing
The Project would include the construction of an increase of 99 net new dwelling units within
the Planning Area and a decrease of 160,000 square feet of net new office space compared to
the original project evaluated in the certified EIR. ICF will evaluate whether the additional
residential density would result in new significant impacts to population and housing compared
to what was evaluated in the certified EIR.
Greenhouse Gas Emissions
In the certified EIR, short-term construction GHG emissions are discussed qualitatively, and no
modeling was conducted. Consistent with that level of detail, ICF will evaluate Project
construction activities qualitatively and evaluate whether the Project would result in
substantially more severe impacts than those presented in the certified EIR. The qualitative
discussion will note that the Project would involve the use of off-road construction equipment
and on-road vehicles, which would generate exhaust emissions.
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For operational GHG emissions, ICF will use the same qualitative analytical approach from the
certified EIR to determine if the Project would result in substantially more severe impacts but
will not conduct quantitative modeling for Project operations. If it is subsequently determined
that quantitative modeling of operational emissions is needed, a scope and budget amendment
would be necessary. The Project’s change in emissions relative to the original project evaluated
in the certified EIR will be qualitative based on the overall change in land uses for the Project.
Assumptions
•

No modeling will be conducted for Project construction or operations.

Noise and Vibration
ICF will evaluate the potential noise and vibration impacts of Project construction and operation
compared to the impacts of the original Project disclosed in the certified EIR. The analysis will
be presented in an Addendum with supplementary materials included in an appendix; no
standalone technical report will be prepared.
ICF will address the following key noise issues in the noise and vibration analysis:
•
•
•

Exposure of existing noise-sensitive land uses to noise and vibration associated with
project demolition and construction activities.
Exposure of existing sensitive receptors to project-related increases in traffic noise (noting
a qualitative evaluation is assumed, per the additional details provided below).
Exposure of existing sensitive receptors to noise increases resulting from project-related
stationary sources, such noise from fixed mechanical equipment.

In the setting section, ICF will summarize and incorporate by reference any pertinent
information from the certified EIR. Existing sources of noise in the Project area will be identified,
along with existing noise-sensitive land uses in the Project area, based on the setting section of
the certified EIR, current aerial imagery of the project site, and other publicly available
documents, as appropriate. Baseline noise in the vicinity of site will be characterized based on
noise monitoring conducted in February 2020 for the certified EIR, as these measurements
were conducted in the vicinity of sensitive uses near the site. In the impact section, CEQA
significance thresholds will be established based on applicable local noise standards and based
on the thresholds used in the certified EIR, as appropriate.
The noise and vibration analysis will evaluate the potential for noise and vibration impacts to
occur as a result of Project construction using the example equipment noise levels from the
certified EIR, a list of project-specific construction equipment for the Project (to be provided by
the project sponsor), and methodologies and criteria employed in the certified EIR. It is
assumed that construction activities would be limited to the daytime hours defined in the City
(i.e., weekdays from 8:00 a.m. to 8:00 p.m., Saturdays from 9:00 a.m. to 8:00 p.m., and Sundays
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and holidays from 10:00 a.m. to 6:00 p.m.), consistent with General Plan Policy S-8.8. It is also
assumed that development of the Project would be consistent with other relevant policies from
the City General Plan, such as Policies S-8.9 and S-8.10, which include standard construction
noise and vibration control measures. Potential construction-related noise and vibration
impacts will be presented such that a comparison to the noise and vibration impacts disclosed
in the certified EIR is feasible.
Noise generated by operations will also be evaluated using methodologies and criteria
employed in the certified EIR, which assumed that development would comply with required
noise ordinance limits and relevant General Plan Policies. Potential traffic noise impacts will be
assessed qualitatively based on traffic data to be provided by the project traffic engineer
(including either average annual daily traffic [ADT] volumes and/or a percent increase in ADT
over the approved project, and heavy truck percentages for each roadway segment to be
evaluated), and based on a comparison to estimated traffic volumes associated with the
original project. ICF will evaluate if any roadway segments would experience a doubling of traffic
volumes as a result of the Project, resulting in a potential 3-dB, or barely perceptible, increase in
traffic noise. Traffic noise will be evaluated along up to 5 roadways segments.
Should exceedances of thresholds be predicted, mitigation measures from the certified EIR will
be applied. It is assumed that mitigation measures from the certified EIR would be sufficient to
reduce any identified impacts to less than significant levels, or such that no new or more severe
project-specific impacts are identified than were the previously disclosed impact for that topic
in the certified EIR. Should the mitigation measures from the certified EIR not be sufficient to
reduce impacts to less-than-significant levels, these mitigation measures may be revised to be
more project-specific, or new mitigation measures may be identified to reduce impacts to less
than significant levels, as feasible.
Assumptions
• Traffic data (including average annual daily traffic [ADT] volumes, posted speeds, and heavy
truck percentages for each roadway segment to be evaluated) will be provided by Fehr &
Peers.
• Construction equipment lists and a construction schedule will be provided by the project
sponsor to enable construction noise and vibration modeling.
• Operational equipment data and input assumptions (e.g., numbers and types of equipment
proposed for installation) will be provided by the project sponsor to enable operational
equipment noise modeling.
• Detailed 3-dimensional noise modeling (i.e., SoundPLAN software) will not be used to analyze
construction or operational noise impacts.
• New noise and vibration mitigation, if required, will be described as appropriate for
environmental review and not at a design level of detail.
• No new noise monitoring is proposed.
ICF JONES & STOKES, INC. –
PROPRIETARY & CONFIDENTIAL

City Council/RSA Agenda

55

Tuesday, April 8, 2025

Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
in Support of the Union City Station East Phase 2 and 3 Development (ver. 2)

March 17, 2025

Page 11

Public Services and Recreation
The Project would include the construction of an increase of 99 net new dwelling units within
the Planning Area and a decrease of 160,000 square feet of net new office space compared to
the original project evaluated in the certified EIR. This would change the demand for public
services generated by Project residents. The Addendum will evaluate whether the changed
demand would result in new or substantially more severe significant impacts to public services.
Transportation
Fehr & Peers will prepare the Transportation analysis for the Addendum. Fehr & Peers’ scope of
work is included in Attachment B.
Utilities and Service Systems
The Project would include the construction of an increase of 99 net new dwelling units within
the Planning Area and a decrease of 160,000 square feet of net new office space compared to
the original project evaluated in the certified EIR. This would change the demand for utilities and
service systems generated by Project residents. Because the Project would not include at least
500 dwelling units, it is assumed that a Water Supply Assessment (WSA) will not be required
pursuant to CEQA Guidelines section 15155. The Addendum will evaluate whether the changed
demand would result in new or substantially more severe significant impacts to utilities and
service systems.
Screencheck Draft Addendum: ICF will revise the Administrative Draft Addendum based on
comments provided by the City team and submit the Screencheck Draft Addendum for the
City review and approval prior to public circulation. The City will provide final written comments,
if necessary, on the Screencheck Draft Addendum. This scope assumes that any comments will
be minor and will not result in additional/new analyses or substantial revisions.
Final Addendum: ICF will incorporate all comments on the Screencheck Draft Addendum and
prepare the Final Addendum. ICF assumes that the City will post the Final Addendum on the
City’s website. ICF will also submit the administrative record, assembling all documents and
correspondence referenced in the Addendum.
Deliverables
•
•
•
•

Administrative Draft Addendum – electronic copy (word files and PDF)
Screencheck Draft Addendum – electronic copy (track word file, clean word file, and PDF)
Final Addendum – electronic copy (tracked word file, clean word file, and web-ready PDF)
Final Addendum – hard copy (up to three hard copies for distribution to the City [if
requested])
ICF JONES & STOKES, INC. –
PROPRIETARY & CONFIDENTIAL

City Council/RSA Agenda

56

Tuesday, April 8, 2025

Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
in Support of the Union City Station East Phase 2 and 3 Development (ver. 2)

March 17, 2025

Page 12

Assumptions
•
•
•
•

City will provide one compiled set of comments on each draft of the Addendum.
The Project would not result in any new or substantially more severe significant impacts
relative to what was disclosed in the certified EIR.
Responses to City comments on the Addendum will not require new analysis or revisions to
quantitative modeling.
Electronic versions of the administrative record will be provided at the same time as
submittal of the Final Addendum.

Task 4: Assist with Approval Documents
If desired, ICF will prepare and file the Notice of Determination (NOD).
It is assumed that the Addendum will not include any revisions to the mitigation measures in the
certified EIR. If revisions are made to the mitigation measures in the certified EIR, ICF will
prepare a draft and final Mitigation Monitoring and Reporting Program (MMRP) and a scope and
budget amendment would be necessary. The draft MMRP would be submitted with the
Screencheck Draft Addendum and the final MMRP would be submitted with the Final
Addendum.
Deliverables
•

NOD ‐ electronic copy (PDF)

Assumptions
•
•

State Clearinghouse submittal of the Addendum is not required.
City will pay any applicable filing fees.

Task 5: Project Management
ICF will manage the overall CEQA review effort while maintaining regular, close communication
between the City, project sponsor, and other stakeholders. The ICF project management team
will be responsible for Project coordination activities and maintaining the Project schedule and
budget. This task is intended to ensure that the CEQA review will be completed on time and
within budget and that all work products are of the highest quality.
We assume no attendance at in-person meetings and we assume up to two ICF staff members
will participate in up to ten conference calls or check-ins as part of this task. All other formal
ICF JONES & STOKES, INC. –
PROPRIETARY & CONFIDENTIAL

City Council/RSA Agenda

57

Tuesday, April 8, 2025

Scope of Work and Cost Estimate to Provide CEQA Services (Addendum)
in Support of the Union City Station East Phase 2 and 3 Development (ver. 2)

March 17, 2025

Page 13

meetings assumed in this scope of work are included in Task 1. The ICF team can attend and
participate in any additional meetings (i.e., any meetings not included in this task or Task 1) on
an as-needed basis with a scope and budget amendment.

Task 6: Public Meetings (OPTIONAL)
If requested by the City, up to two ICF staff members and one Fehr & Peers staff member will
attend up to two in-person public meetings. ICF and Fehr & Peers will be available to answer
questions regarding the content of the Addendum and the CEQA process. If requested by the
City, the ICF team will work with the City to prepare for the meetings, including creation of a
PowerPoint presentation for each meeting. This task does not assume ICF will provide meeting
transcript/minutes.

Schedule
We understand that the City would like the Project to be ready for approval prior to the end of
2025. This preliminary schedule reaches that goal with some buffer time.
Task

Duration

Estimated Timing

ICF receives a notice to proceed or is under contract

1 day

Early April 2025

Kick-Off Meeting

1 day

Mid-April 2025

Data Needs Process

3 weeks

Late April 2025

ICF prepares and City reviews Proposed Revisions to the
Project

3 weeks

Mid-May 2025

ICF prepares and City reviews Administrative Draft Addendum 10 weeks

Late July 2025

ICF prepares and City reviews Screencheck Draft Addendum

3 weeks

Mid-August 2025

ICF prepares and City Reviews Final Addendum

2 weeks

Late August 2025

ICF assists with Approval Documents

2 days

Early September
2025

This preliminary schedule is based on the following assumptions:
• ICF has received a notice to proceed on this scope of work or an executed contract from the City
by April 8, 2025.
• The description of the Project will not substantially change during the preparation of the
Addendum.
• A data request will be submitted to the City after the kick-off meeting – data must be available in
a timely fashion for timeframes to be met.
• All open-ended or conflicting reviewer comments will be resolved by the City prior to providing
comments to ICF.
• The City comments on deliverables will focus on ensuring the document is legally defensible, and
wordsmithing revisions will be avoided.

ICF JONES & STOKES, INC. –
PROPRIETARY & CONFIDENTIAL

City Council/RSA Agenda

58

Tuesday, April 8, 2025

Attachment B: Fehr & Peers Scope of Work

ICF JONES & STOKES, INC. –
PROPRIETARY & CONFIDENTIAL

City Council/RSA Agenda

59

Tuesday, April 8, 2025

March 13, 2025
Jessica Viramontes
Principal
ICF
201 Mission Street, Suite 1500
San Francisco, CA 94105
[email protected]
Subject:

Union City Station East Project, Phases 2 and 3 CEQA Transportation Assessment

Dear Jessica:
Thank you for inviting Fehr & Peers to submit this proposal to provide transportation planning
services in support of the CEQA document for the proposed Phases 2 and 3 of the Station East
Project (referred to as the Project in this proposal) in Union City. The Project would consist of
approximately 336 residential units in the Station East Subarea of the Station District Specific Plan
(SDSP) area.
It is our understanding that the Project is generally consistent with the SDSP, and circumstances
have not changed since the preparation of the SDSP EIR in 2022, and therefore an Addendum would
be prepared for the Project. This proposal assumes that Fehr & Peers will complete the analysis and
prepare the transportation section of the Addendum for the Project. To the extent feasible, Fehr &
Peers will rely on data collected and analysis completed for recent environmental documents in the
area, including the Station East EIR (2021) and the SDSP EIR (2022).
Our proposed scope of work, budget, and schedule are described below.

SCOPE OF WORK
Fehr & Peers will complete the following tasks:
Task 1 – Project Initiation
Fehr & Peers will prepare for and attend a meeting (or a conference call) with City staff and the
Project team to review and confirm this scope of work and the following:
•

Project description and site plan

•

Availability of recent traffic volume data in the Project vicinity

•

List of approved and pending land use and transportation improvement projects in the
Project vicinity

2201 Broadway | Suite 602 | Oakland, CA 94612 | (510) 834-3200
www.fehrandpeers.com
City Council/RSA Agenda

60

Tuesday, April 8, 2025

Jessica Viramontes
March 13, 2025
Page 2 of 6

Task 2 – Trip Generation
Fehr & Peers will estimate the weekday daily and AM and PM peak hour trip generation for the
Project using the trip generation model developed for the SDSP EIR, updated to reflect the data
and methodology in the latest version of the Institute of Transportation Engineers (ITE) Trip
Generation Manual. We will account for the approved and pending developments in the Specific
Plan area to determine if the Project combined with the approved and pending developments
would generate more trips than the certified SDSP EIR.
Task 3 – VMT Assessment
Fehr & Peers will use the latest publicly available version of the Alameda CTC Travel Demand Model
to quantify the household VMT per capita for the Project. Note that the SDSP EIR identified a
significant-and-unavoidable impact on VMT due to the retail/commercial land uses of the Specific
Plan project. Since the residential land uses of the Specific Plan project resulted in a less-thansignificant VMT impact, we expect that the Project would also have a less-than-significant impact
on VMT. We will also apply OPR’s screening criteria for VMT to the Project and will determine if the
Project would meet any of the VMT screening criteria.
Task 4 – Traffic Counts and Volume Forecasts (for Air Quality and Noise Analyses)
Fehr & Peers will develop daily traffic volume forecasts for the following 7 roadway segments that
were also evaluated in SDSP EIR:
1.

Decoto Road between Mission Boulevard and 11th Street

2.

Decoto Road between 11th Street and Alvarado-Niles Road

3.

Alvarado-Niles Road between H Street and Decoto Road

4.

Alvarado-Niles Road between Decoto Road and Union Square

5.

7th Street south of Decoto Road

6.

11th Street south of Decoto Road

7.

Bradford Way east of 7th Street

We will develop traffic volumes for these roadway segments under the following scenarios,
consistent with the SDSP EIR:
•

Existing Conditions – Based on new traffic data collected in 2025. We can adjust this scope
of work and associated budget if recent (last 3 years) traffic data at the study locations are
available or if the list of study locations changes.

City Council/RSA Agenda

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Tuesday, April 8, 2025

Jessica Viramontes
March 13, 2025
Page 3 of 6

•

Existing Plus Project Conditions – Based on the addition of Project generated trips as
estimated in Task 2 to the Existing Conditions volumes using the methodology developed
for the SDSP EIR.

•

2050 No Project – Based on the results of the latest version of the Alameda CTC Model. We
will check the model land use database and roadway network in the Project vicinity to
ensure consistency with the SDSP.

•

2050 Plus Project – Based on the addition of Project generated trips as estimated in Task 2
to the 2050 No Project Conditions volumes using the methodology developed for the SDSP
EIR.

Task 5 – Site Plan Review
Fehr & Peers will review the Project site plan to evaluate safety for motorists, bicyclists, pedestrians
in the context of the site access and circulation and consistency with the SDSP and SDSP EIR.
Specifically, Fehr & Peers will review the site plan in terms of:
•

Site access for trucks, automobiles, emergency vehicles, bicyclists, and pedestrians,
including access to nearest bus stops and the Union City BART Station

•

Pedestrian facilities, such as crosswalk treatments, sidewalk widths and ADA considerations
within the Project area and connecting to the adjacent streets

•

Sight distance for pedestrians and automobiles throughout the site and at the project
intersections

•

Streets connecting the project site to the nearest bicycle facilities and consistency with the
2021 Union City Bicycle & Pedestrian Master Plan

•

Location, type, and amount of bicycle parking

•

Adequacy of parking supply compared to Specific Plan and City Code requirements

Task 6 – Signal Warrant Analysis
Based on the segment level traffic volume counts and forecasts developed in Task 4, Fehr & Peers
will determine if the following 2 intersections would satisfy the applicable signal warrants in the
latest version of the California Manual on Uniform Traffic Control Devices (MUTCD):
1.

7th Street/Bradford Way

2.

8th Street/Bradford Way

City Council/RSA Agenda

62

Tuesday, April 8, 2025

Jessica Viramontes
March 13, 2025
Page 4 of 6

Task 7 – Administrative Draft Addendum
Fehr & Peers will use the result of the above tasks to prepare the Transportation section of the
Addendum, which will primarily focus on showing the consistency of the Project with the following
four CEQA Guidelines Appendix G questions:
1.

Conflict with a program, plan, ordinance, or policy addressing the circulation system,

2.

Conflict or be inconsistent with CEQA Guidelines Section 15064.3, subdivision (b).

3.

Substantially increase hazards due to a geometric design feature (e.g., sharp curves or

4.

Result in inadequate emergency access.

including transit, roadway, bicycle, and pedestrian facilities.

dangerous intersections) or incompatible uses (e.g., farm equipment).

Task 8 – Screencheck Addendum
Fehr & Peers will respond to 2 rounds of review (consolidated comments) and will make editorial
revisions based on the comments received, to produce the screencheck Transportation section. Our
fee estimate includes 16 staff hours. Responding to comments requiring additional technical
analysis or requiring more than 16 staff hours will be conducted as an additional service.
Task 9 – Team Meetings
We anticipate preparing for and attending 4 meetings (or virtual calls) with the Project team and
City staff. We will be available to attend additional meetings on a time-and-materials basis.
Task 10 – Public Meetings (Optional)
If requested, we will prepare for and attend up to 2 in-person public meetings.

BUDGET
We will complete the tasks in this scope of work on a time-and-materials basis not to exceed
$40,750 without the optional task and $44,350 with the optional task. The table below presents our
estimated budget by task.

City Council/RSA Agenda

63

Tuesday, April 8, 2025

Jessica Viramontes
March 13, 2025
Page 5 of 6

Tasks

Person Hours
Project
Senior
Project Support/ Other Direct
Costs
Manager Engineer Engineer Graphics
$240
$185
$175
$325

Total

Task 1 - Project Initiation
Task 2 - Trip Generation
Task 3 - VMT Assessment
Task 4 - Traffic Counts and Volume Fo
Task 5 - Site Plan Review
Task 6 - Signal Warrant Analysis
Task 7 - Admin Draft Addendum
Task 8 - Screencheck Addendum
Task 9 - Team Meetings
Task 10 - Public Meetings (2)

2
2
2
6
2
2
6
4
8
8

0
2
8
6
2
4
2
4
2
0

4
8
10
12
10
2
18
6
4
2

1
1
3
4
2
1
6
2
2
2

$
$
$
$
$
$
$
$
$
$

80
140
250
3,470
170
110
340
190
210
280

$
$
$
$
$
$
$
$
$
$

1,645
2,925
5,195
9,780
3,500
2,265
7,150
3,910
4,380
3,600

TOTAL (Main Tasks)
TOTAL (With Optional Task)

34
42

30
30

74
76

22
24

$
$

4,960
5,240

$
$

40,750
44,350

SCHEDULE
We propose the following schedule:
•

Submit trip generation, VMT results, and traffic volumes (Tasks 2, 3, and 4) within 6 to 8
weeks of receiving authorization, the Task 1 data, and completing the Task 4 data collection

•

Submit the administrative draft Transportation Addendum section within 4 weeks after
submitting the trip generation, VMT results, and traffic volumes

•

Submit the subsequent draft Transportation Addendum sections within 2 to 3 weeks of
receiving City comments.

Please contact Sam ([email protected] or 510-835-1943) if you have questions or would
like additional information regarding our proposal.
We look forward to working with you on this project.
Sincerely,
FEHR & PEERS

City Council/RSA Agenda

64

Tuesday, April 8, 2025

Jessica Viramontes
March 13, 2025
Page 6 of 6

Sam Tabibnia, P.E.
Senior Associate
P25-1442

City Council/RSA Agenda

65

Tuesday, April 8, 2025

Attachment C: Cost Estimate
ICF's cost estimate to prepare the Addendum is provided on the following page. The table
below provides a breakdown of the cost to prepare the Addendum itself (i.e., Task 3) by
environmental topic.
Environmental Topic

Cost

Aesthetics

$1,000

Biological Resources

$2,000

Cultural and Tribal Cultural Resources

$7,500

Energy

$1,300

Geology, Soils, and Seismicity

$1,000

Hazards and Hazardous Materials

$2,500

Hydrology and Water Quality

$2,000

Land Use

$2,000

Agricultural Resources, Forestry Resources, Mineral Resources, Wildfire

$1,000

Air Quality & Greenhouse Gas Emissions

$21,000

Population and Housing

$5,800

Noise and Vibration

$8,800

Public Services and Recreation

$5,000

Transportation (includes ICF’s mark-up)

$42,788

Utilities and Service Systems

$6,989

Task 3 (Prepare Addendum) Total

$110,677

ICF JONES & STOKES, INC. –
PROPRIETARY & CONFIDENTIAL

City Council/RSA Agenda

66

Tuesday, April 8, 2025

Cost Estimate for the Union City Station East Phase 2 and 3 Development Project (ver. 2)
Employee Name
Project Role
Labor Classification

Mekkelson
Heidi
Project
Director

Viramontes
Jessica
Project
Manager

Proj Dir

Mng Consult Consultant II

Task
Task 1: Kick-Off Meeting and Data Needs
3.0
6.0
Task 2: Proposed Revisions to the Project
2.0
10.0
Task 3: Prepare Addendum (Admin Draft, Screencheck Draft, Final)
20.0
40.0
Task 4: Assist with Approval Documents
1.0
Task 5: Project Management
10.0
20.0
Task 6: Public Meetings (OPTIONAL)
8.0
8.0
Total hours
528.0
43.0
85.0
Billing Rates
$300.30
$220.10
Subtotal
$12,912.77 $18,708.50
Other Direct Costs
523.02 Reproductions
523.03 Equipment Rental
523.05 Travel, Auto, incld. Mileage at current IRS rate (.70/mile) ($50 for NOD filing)
523.05 Travel, Auto, incld. Mileage at current IRS rate (.70/mile)($150 for optional Task 6)
Mark-up on Direct Expenses : 5%
Direct expense subtotal
Total price with Optional Task
Contingency
10%
Total price with Optional Task
Total price without Optional Task
Contingency
10%
Total price without Optional Task

Baker
Sara
Deputy PM /
Generalist

12.0
22.0
70.0
3.0
8.0
4.0
119.0
$162.66
$19,356.18

Foley
Elizabeth
Noise
Sr Consult
III

Trageser
Mansoor
Matsui
Jacqueline
Cory
Darrin
Air Quality / Air Quality / Air Quality /
GHG
GHG
GHG
Assoc
Consult II

Sr Consult
III

Generalist

Archeo

Sr Consult
Consultant I Sr Consult II
III

Subcontractors
Caulder
Shelby

Cruiess
Christine

Felicetti
Nicole

Archeo

Historic

Historic

Graphics

Env Tech I

Sr Consult
III

Assoc
Consult I

Consultant Assoc Consult
II
II

4.0

4.0

2.0

1.0

38.0

58.0

12.0

47.0

25.0

7.0

20.0

7.0

42.0
$208.88
$8,772.88

62.0
$142.14
$8,812.37

14.0
$196.20
$2,746.79

48.0
$194.37
$9,329.76

25.0
$150.54
$3,763.40

7.0
$178.84
$1,251.87

21.0
$102.83
$2,159.37

7.0
$204.45
$1,431.12

1.0

1.0

Conley
John

Mathias
John
Editor / Pub
Spec

20.0

8.0
2.0

4.0
20.0

21.0
$121.83
$2,558.43

10.0
$155.71
$1,557.13

24.0
$138.57
$3,325.68

Fehr & Peers
Transportation
Sub Mark-up:
Subtotal
$6,388.85
$8,180.03
$67,889.26
$708.07
$8,706.23
$4,813.80
$96,686.24

$40,750

$3,600
$44,350

Subtotal
$0
$0
$40,750
$0
$0
$3,600

5%

$0
$0
$2,038
$0
$0
$180

Labor Total
$6,388.85
$8,180.03
$110,676.76
$708.07
$8,706.23
$8,593.80

$44,350

$2,217.50

$143,253.74

Direct Costs

Total Price
$6,388.85
$8,180.03
$110,676.76
$708.07
$8,706.23
$8,593.80

$125.00
$20.00
$50.00
$150.00
$17.25
$362.25
$143,615.99
$14,361.60
$157,977.59
$134,864.69
$13,486.47
$148,351.16

Date printed 3/17/2025 10:52 AM

City Council/RSA Agenda

Consulting Staff
Atteberry
Britton
Devan
Lindsley

Approved by Finance { sh }

67

UnionCity_StationEastAddendum_Cost_Rev_031725(client)

Tuesday, April 8, 2025

Agenda Item

DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT: ADOPT A RESOLUTION APPROVING THE PURCHASE OF VIRTUAL MACHINE INFRASTRUCTURE,
HYPERVISOR SOFTWARE, AND PROFESSIONAL SERVICES THROUGH SIDEPATH, FOR A NOT-TOEXCEED CONTRACT AMOUNT OF $316,689.23, AMENDING THE FISCAL YEAR 2024-2025 GENERAL FUND
BUDGET IN THE AMOUNT OF $316,689.23, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution approving the purchase of a new virtual machine infrastructure with servers, storage,
highspeed networking, and VMware hypervisor software with the Dell Technologies reseller, Sidepath, for a not-to-exceed contract amount of
$316,689.23. The purchase will include Professional Services for the hardware installation, configuration, and training.
This project was identified in the Capital Improvement Plan for implementation this fiscal year.

STRATEGIC PLAN ALIGNMENT
This agreement supports Goal D.: Create a healthy, sustainable community and maintain and improve the City’s infrastructure.
Strategy 14: Enable a robust cyber security and information technology disaster recovery plan.

BACKGROUND
In 2019, the City purchased the current server cluster and data storage appliance. The equipment has served as the principal server cluster
hosting all on-premises applications and infrastructure services. The servers are now over five years of age and showing capacity issues to
maintain current services.
At the September 22, 2022 City Council meeting, staff presented the City’s Five-Year Technology Roadmap which showcased the City’s goal of
providing adequate infrastructure to house, maintain, and connect the City’s IT services.

DISCUSSION
Staff conducted a thorough evaluation of available technological solutions to ensure the best fit for the City's server, storage, and virtual machine
hosting requirements. City staff worked with existing reseller partners and Sidepath, a certified Dell partner, to evaluate the current compute and
data storage. The vendors provided a detailed analysis and recommendations.
The evaluation process included:
Compute and data storage: a comprehensive assessment was performed of the City's current server hardware, virtual machine
specifications, and future needs.
City Council/RSA Agenda

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Tuesday, April 8, 2025

Hypervisor Evaluation: An assessment was done of VMware, Nutanix, and Microsoft Hypervisor. Each of the Hypervisor solutions could
provide a basic virtual machine platform, however the solutions varied in management, security and disaster recover capabilities.
The proposed solutions were evaluated based on several factors including cost, growth potential, deployment assistance, and compliance with
the Department of Justice requirements for public safety applications. The options reviewed by staff:

OPTION PROPOSAL
VENDOR TECHNOLOGY/HYPERVISOR TERM COST
1
2
3

Sidepath
Dell Power Edge+Power Store / 5 $316,689.23
Dell
Years
Technologies VMware Licensing, Services
Portola
Nutanix / Nutanix Licensing, 5 $403,675.75
Nutanix
Services
Years
Sidepath
Dell VxRail / VMware Licensing, 5 $565,393.76
Dell
Years
Technologies Services

After careful evaluation, staff recommends option #1, the Dell PowerEdge + Power Store with VMware Licensing. The option provides
technological enhancements over the City’s existing solutions, allows for future growth, provides improved security resilience, and new disaster
recovery capabilities.

FISCAL IMPACT
While this server upgrade was included in the FY 2024-2025 CIP budget (see Attachment 1), the funding was inadvertently not included in the
budget appropriation. Therefore, if the City Council approves this purchase, the General Fund budget will need to be amended by appropriating
$316,689.23 from the unassigned General Fund balance to the Information Technology Department’s FY 2024-2025 Adopted Budget.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the purchase of virtual machine infrastructure, hypervisor software, and
professional services through Sidepath, for a not-to-exceed contract amount of $316,689.23, amending the Fiscal Year 2024-2025 General
Fund Budget in the amount of $316,689.23, and authorizing the City Manager to execute the agreement.

Prepared by:
Mario J. Vallejo, Information Technology Director

Submitted by:
Mario J. Vallejo, Information Technology Director

ATTACHMENTS:
Description

Type

Attachment 1 - Biennial Budget FY 2023/24 - FY 2024/25

Attachment

Resolution ITS Virtual Machine Infrastructure

Resolution

Exhibit A - Sidepath Quote

Exhibit

City Council/RSA Agenda

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Tuesday, April 8, 2025

BUDGET BOOK

2023-2024 & 2024-2025

GENERAL FUND CAPITAL IMPROVEMENT PROJECTS (1110-3199)

GENERAL FUND CAPITAL IMPROVEMENT PROJECTS (1110-3199)

Revenues and Sources of Funds:
FY 2021-2022 - 50% of revenues in excess of expenditures
Total Revenues
Expenditures and Uses of Funds:
Salaries & Benefits
Supplies & Materials
Outside Services
Ref. Capital Outlay
Remote Site Encryption
Intersection Cameras
ProPhoenix CAD & RMS Project
Fire Station 31 & 32 Plymovent Exhaust Removal System
Axon Integrated Transparency Solution
Union City Data Center Cooling Unit Replacement
Union City Server & Data Storage Replacement
Peregrine Technologies Software
Sergeant Office Remodel
Ref. Capital Improvement Projects
Library Roof & Interior Repairs
Historical Museum Repairs
CH Emergency Generator/T Switch Retrofit
Atrium/Garden Repairs
CH Workstation Modernizations
Fire Station 31 & 32 Plymovent Exhaust Removal System
City Hall Server Room Secondary Battery Backup
PD Men's Shower Stall Repairs
Improvement of City-Owned Pylons at Union Landing
Union City Data Center Cooling Unit Replacement
Union City Server & Data Storage Replacement
Total Capital Outlay & Capital Improvement Projects
Unassigned Funds
Debt Service
Total Expenditures
Revenues and Sources over/(under) Expenditures and Uses
BEGINNING FUND BALANCE
ENDING FUND BALANCE

2023/2024

2024/2025

Projection
2025/2026

2026/2027

2027/2028

-

-

-

-

-

-

-

-

-

-

-

-

-

21004
21004
82011
92312
82012
81000
81000
82013
82014

100,000
260,000
929,296
93,300
264,000
-

264,000
44,950
23,000

264,000
95,000
240,000
44,950
-

264,000
44,950
-

44,950
-

44,950
-

792,000
95,000
240,000
224,750
23,000

92221
92228
92229
92230
92231
92312
92313
92323
99999
81000
81000

119,851
10,886
11,617
35,351
47,700
60,000
1,932,001
1,932,001

98,190
124,727
165,126
129,775
75,000
63,616
988,384
988,384
(988,384)
767,999
(220,385)

-

35,000
343,950
343,950
(343,950)
(874,835)
(1,218,785)

44,950
44,950
(44,950)
(1,218,785)
(1,263,735)

44,950
44,950
(44,950)
(1,263,735)
(1,308,685)

98,190
124,727
165,126
129,775
75,000
63,616
35,000
10,500
2,076,684
2,076,684

Project
No.

Projection
2022/2023

*

2,700,000
2,700,000

767,999

**

10,500
654,450
654,450
(654,450)
(220,385)
(874,835)

5 Year
Total

* Final available project funds will be determined during the year end closing process and reappropriated in the following fiscal year

** Denotes estimated year end funds available for operational and project expenditures (excluding long term and capital invested funds)

34009 ALVARADO-NILES ROAD | UNION CITY, CA 94587 | 510.471.3232
City Council/RSA Agenda

70

Tuesday, April 8, 2025

285

RESOLUTION NO. XXXX-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY
APPROVING THE PURCHASE OF VIRTUAL MACHINE INFRASTRUCTURE,
HYPERVISOR SOFTWARE, AND PROFESSIONAL SERVICES THROUGH
SIDEPATH, FOR A NOT-TO-EXCEED CONTRACT AMOUNT OF $316,689.23,
AMENDING THE FISCAL YEAR 2024-2025 GENERAL FUND BUDGET IN THE
AMOUNT OF $316,689.23, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENT
WHEREAS, the City purchased the current virtual infrastructure equipment in
2019 and it is now showing capacity issues to maintain current services; and
WHEREAS, on September 22, 2022, staff presented the City’s Five-Year
Technology Roadmap which showcased the City goal of providing adequate infrastructure
to house, maintain, and connect the City’s IT services; and
WHEREAS, City staff worked with existing reseller partners and Sidepath, a
certified Dell partner, to evaluate the current compute and data storage, then review their
detailed analysis and recommendations; and
WHEREAS, staff selected a solution that provides technological enhancements
over the City’s existing solutions, allows for future growth, provides improved security
resilience, and new disaster recovery capabilities.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Union City hereby approves the purchase of virtual machine infrastructure, hypervisor
software, and professional services through Sidepath, for a not-to-exceed contract amount
of $316,689.23, and authorizes the City Manager to execute the agreement.
BE IT FURTHER RESOLVED that the City Council of the City of Union City
hereby appropriates $316,689.23 to account number 1110-50-70-700-7001-000000-57160
(General Fund – Information Technology – Computer Equipment).
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Union City at a regular meeting held on the 8th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:

City Council/RSA Agenda

71

Tuesday, April 8, 2025

APPROVED:

GARY SINGH
Mayor

ATTESTED:

APPROVED AS TO FORM:

_______________________________
Thai Nam Pham
City Clerk

___________________________
KRISTOPHER J. KOKOTAYLO
City Attorney

______________________________________________________________________
Attachment:
Exhibit A – Sidepath Quote

City Council/RSA Agenda

72

Tuesday, April 8, 2025

Quotation
Date: 02/19/25
Quotation #: SIDQ52566
Valid Until: 03/19/25
Prepared By: Chaz Steen
Project ID: SIDPROJECT49307

22892 Mill Creek Drive
Laguna Hills, CA 92653
Phone (949)748-8700; Fax (949)748-8706
www.sidepath.com

Bill To:

Ship To:

Union City, California
Attn: Mario Vallejo
34009 Alvarado-Niles Road
Union City, CA 94587

Union City, California
Attn: Mario Vallejo
34009 Alvarado-Niles Road
Union City, CA 94587

Phone: 510-513-1112
Email: [email protected]

Phone: 510-513-1112
Email: [email protected]

Qty

Item Code

Description

Unit Price

Ext. Price

NASPO# 23026 | State Addendum #7-23-70-55-01
PowerStore 500T

1

210-AXXJ

PowerStore 500T Dell Customer Racked

1

370-AFXQ

192GB Appliance DIMM 96GB Per Node

1

528-BTZK

PowerStore Base SW

1

406-BBOO

25GBE OPTICAL 4 PORT CARD PAIR

1

450-AKHM

Dual 1450W (200-240V) HIGH Line Only Power Supply

1

343-BBMR

BASE UNIT CONFIG KIT

1

379-BDPD

ISG Product (info)

1

876-3336

Dell Hardware Limited Warranty

1

876-3449

ProSupport 7x24 Technical Support and Assistance 5 Years

1

876-3587

ProSupport Next Business Day Onsite Service After Problem
Diagnosis 3 Years

1

876-3622

ProSupport Next Business Day Onsite Service After Problem
Diagnosis 2 Years Extended

1

955-9041

Dell Hardware Limited Warranty Plus On Site Service Extended
Year

1

989-3439

Thank you choosing Dell ProSupport. For tech support, visit
//www.dell.com/support or call 1-800- 945-3355

1

825-8624

Certified Deployment Partner T2

14

400-BGGI

P1 25X2.5 NVME SED SSD 1.92TB

1

565-BBJR

25GBE TWINAX 4 PORT IO MODULE PAIR

4

470-ADUC

2M PASSIVE 25G TWINAX CABLE QTY 2

14

828-4817

ProSupport: Next Business Day On-Site Low Capacity SSD Add-On,
5 Years
SubTotal

$78,716.49

R600xs

5

210-BFUZ

PowerEdge R660xs

461-AAIG

Trusted Platform Module 2.0 V5

$12,674.47

$63,372.35

If you have any questions regarding this quotation, please contact:
Chaz Steen | (405)535-9856 | [email protected]

This document is proprietary and confidential and is intended solely for the recipient.
No part of this document may be disclosed in any manner to a third party who is not affiliated with the recipient.
Sidepath
Union City DC Refresh
v3
City-Council/RSA
Agenda

73

Page 1 of 4
Tuesday, April 8, 2025

Qty

Item Code

Description

470-AFQI

2.5" Chassis with up to 8 Hard Drives (SAS/SATA), 2 CPU

338-CHTG

Intel Xeon Gold 6426Y 2.5G, 16C/32T, 16GT/s, 37.5M Cache,
Turbo, HT (185W) DDR5-4800

338-CHTG

Intel Xeon Gold 6426Y 2.5G, 16C/32T, 16GT/s, 37.5M Cache,
Turbo, HT (185W) DDR5-4800

379-BDCO

Additional Processor Selected

412-ABEQ

Heatsink for 2 CPU configuration (CPU more than 150W)

370-AAIP

Performance Optimized

370-BBRX

5600MT/s RDIMMs

780-BCDN

RAID 1

405-ABCQ

PERC H355 Controller Front

750-ACFR

Front PERC Mechanical Parts, front load

384-BBBL

Performance BIOS Settings

800-BBDM

UEFI BIOS Boot Mode with GPT Partition

384-BDJC

Standard Fan X7

450-AKLF

Dual, Redundant(1+1), Hot-Plug Power Supply,1100W
MM(100-240Vac) Titanium

330-BCBY

Riser Config 1, Low Profile, 1x16 LP Slots (Gen4) + 2x8 LP Slot
(Gen4), 2CPU

329-BHOF

PowerEdge R660xs Motherboard with Broadcom 5720 Dual Port
1Gb On-Board LOM

540-BCOC

Broadcom 57414 Dual Port 10/25GbE SFP28, OCP NIC 3.0

325-BEUF

Dell Luggage Tag, 0/6/8/10

325-BEVH

PowerEdge 1U Standard Bezel

403-BCRV

BOSS-N1 controller card + with 2 M.2 960GB - (RAID 1)

490-BJKK

Riser for Boss

611-BBBF

No Operating System

605-BBFN

No Media Required

528-CTID

iDRAC9, Datacenter 16G

528-CTZH

OpenManage Enterprise Advanced Plus

350-BCEM

No Quick Sync

379-BCSG

iDRAC,Legacy Password

379-BCQX

iDRAC Service Module (ISM), NOT Installed

379-BCQY

iDRAC Group Manager, Disabled

770-BCJI

A11 drop-in/stab-in Combo Rails Without Cable Management
Arm (A11)

770-BDZL

Cable Management Arm

340-DCZI

PowerEdge R660xs Shipping

340-DFKP

PowerEdge R660xs, 8x2.5, Short Drive Shipping Material

389-FBMC

PowerEdge R660xs HS5610 Label, CCC Marking, No CE Marking,
for below 1300W PSU

Unit Price

Ext. Price

If you have any questions regarding this quotation, please contact:
Chaz Steen | (405)535-9856 | [email protected]

This document is proprietary and confidential and is intended solely for the recipient.
No part of this document may be disclosed in any manner to a third party who is not affiliated with the recipient.
Sidepath
Union City DC Refresh
v3
City-Council/RSA
Agenda

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Page 2 of 4
Tuesday, April 8, 2025

Qty

Item Code

Description

892-9152

ProSupport 7x24 Technical Support and Assistance 5 Years

892-9161

ProSupport Next Business Day On-Site Service After Problem
Diagnosis 5 Years

892-9164

Dell Hardware Limited Warranty Plus On-Site Service

989-3439

Thank you choosing Dell ProSupport. For tech support, visit
//www.dell.com/support or call 1-800- 945-3355

825-8624

Certified Deployment Partner T2

370-BBRY

(16) 32GB RDIMM, 5600MT/s, Dual Rank

400-AZVM

(2) 960GB SSD SATA Mixed Use 6Gbps 512 2.5in Hot-plug AG
Drive, 3 DWPD

492-BBDI

(2) C13 to C14, PDU Style, 12 AMP, 6.5 Feet (2m) Power Cord,
North America

540-BDGV

Broadcom 57414 Dual Port 10/25GbE SFP28 Adapter, PCIe Low
Profile, V2

470-ACET

(4) Dell Networking, Cable, SFP28 to SFP28, 25GbE, Passive
Copper Twinax Direct Attach Cable, 2 Meter
SubTotal

Unit Price

Ext. Price

$63,372.35

S5224F-On

2

210-APHT

Dell EMC S5224F-ON Switch, 24x 25GbE SFP28, 4x 100GbE
QSFP28 ports, PSU to IO air, 2x PSU

343-BBLP

Dell EMC S52XX-ON Series User Guide

634-BRWJ

OS10 Enterprise, S5224F-ON

818-4983

Dell Hardware Limited Warranty 1 Year

818-4996

ProSupport:Next Business Day Onsite Service After Problem
Diagnosis, 1 Year

818-4998

ProSupport:Next Business Day Onsite Service After Problem
Diagnosis, 4 Years Extended

818-5018

ProSupport:7x24 HW/SW Technical Support and Assistance, 5
Years

975-3461

Dell Limited Hardware Warranty Extended Year(s)

989-3439

Thank you choosing Dell ProSupport. For tech support, visit
//www.dell.com/support or call 1-800- 945-3355

997-6306

Info 3rd Party Software Warranty provided by Vendor

825-8624

Certified Deployment Partner T2

848-8539

5 Years ProSupport OS10 Enterprise Software
Support-Maintenance

470-ABOU

Dell Networking Cable, 100GbE QSFP28 to QSFP28, Passive
Copper Direct Attach Cable, 0.5 Meter

450-AASX

Dell Networking, Jumper Cord, 250V, 12A, 2 Meters, C13/C14, US
QTY 2

450-AASX

Dell Networking, Jumper Cord, 250V, 12A, 2 Meters, C13/C14, US
QTY 2
SubTotal

$8,249.59

$16,499.18

$16,499.18

NASPO Master Contract Number: AR2472
vvF 5 Year

If you have any questions regarding this quotation, please contact:
Chaz Steen | (405)535-9856 | [email protected]

This document is proprietary and confidential and is intended solely for the recipient.
No part of this document may be disclosed in any manner to a third party who is not affiliated with the recipient.
Sidepath
Union City DC Refresh
v3
City-Council/RSA
Agenda

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Page 3 of 4
Tuesday, April 8, 2025

Qty

160

Item Code

VCF-VSP-FND-8

Description

Unit Price

VMware vSphere Foundation 8 for Multi-Year for 3+ years.

$677.50

SubTotal

Ext. Price

$108,400.00
$108,400.00

Professional Services

1

SID-PS-PWRST-IMP-BAS

Sidepath implementation service provides a base-level
installation of one (1) new Powerstore storage appliance. This
service includes integration with supported existing storage
network switches and up to three (3) supported existing servers,
along with the various features.

2

SID-PS-PE-IMP-SVR-1-5

Sidepath implementation service provides a base-level
PowerEdge server deployment. Service includes installation of up
to five (5) PowerEdge servers into compatible racks, integration
with an existing network with appropriate labeling and cable
management within the rack.

1

SID-PS-NW-SW-L2

Sidepath implementation service provides a base-level Layer 2
switch deployment. Service includes physical installation and
base-level configuration for up to two (2) supported Dell
Networking IP switches.
SubTotal

Payment Terms from Ship Date:
Net 30
Pricing does not include Sales Tax or Shipping/Handling unless specifically stated in quote.
CA Shipments: CA Electronic Waste Recycling (eWaste) Fee will apply to monitors, laptops or tablets.

$21,000.00

Product Total

$287,988.02

Taxes

$28,701.21

Shipping

$0.00

Grand Total

$316,689.23

Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by Sidepath's Purchasing Terms and Conditions,
which are located at: www.sidepath.com/terms. The Purchasing Terms and Conditions are incorporated herein by reference and available in hard copy upon your request.
Note: Sidepath will collect sales tax for orders shipped to these six states: AZ, CA, MA, NV, TX and WA. For orders shipped outside of these six states, it will be the customer's
responsibility to report the tax as Sales & Use Tax.
Please contact me if I can be of further assistance.

THANK YOU FOR YOUR BUSINESS!

Accepted by:_________________________________ Title:_______________________________ Date:___________ PO:_______________________

If you have any questions regarding this quotation, please contact:
Chaz Steen | (405)535-9856 | [email protected]

This document is proprietary and confidential and is intended solely for the recipient.
No part of this document may be disclosed in any manner to a third party who is not affiliated with the recipient.
Sidepath
Union City DC Refresh
v3
City-Council/RSA
Agenda

76

Page 4 of 4
Tuesday, April 8, 2025

Agenda Item

DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT: ADOPT A RESOLUTION APPROVING AND ADOPTING T H E MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF UNION CITY AND T H E SERVICE EMPLOYEES’ INTERNATIONAL UNION FOR THE
PERIOD OF JANUARY 1, 2025 THROUGH DECEMBER 31, 2027, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF THE CITY AND APPROVING AN
AMENDMENT TO THE CITY'S SALARY SCHEDULE IN CONFORMANCE WITH CALIFORNIA CODE OF
REGULATIONS, TITLE 2, SECTION 570.5
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution approving and adopting the Memorandum of Understanding (MOU)
between the City of Union City (City) and the Service Employees’ International Union (SEIU) for the period of January 1, 2025 through
December 31, 2027, authorizing the City Manager to execute the MOU on behalf of the City and approving an amendment to the City’s Salary
Schedule in conformance with California Code of Regulations, Title 2, Section 570.5.

STRATEGIC PLAN ALIGNMENT
This action supports Strategy 8 of Goal B, Governance and Organization Effectiveness, by ensuring salaries are competitive in order to retain
talented staff and to provide an attractive recruiting environment.

BACKGROUND
The City and SEIU are parties to an existing MOU covering the period of January 1, 2022, through December 31, 2024 (Existing MOU). In
advance of the expiration of the Existing MOU, staff and SEIU have been negotiating in good faith for the successor Memorandum of
Understanding (Successor MOU) since September 2024. Both parties have reached a tentative agreement on matters related to wages, hours,
and other terms and conditions of employment, consistent with the authority provided by the City Council, as reflected in the Successor MOU.

DISCUSSION
The Existing MOU expired on December 31, 2024. SEIU membership ratified the Successor MOU on April 1, 2025. The Successor MOU
does not become effective until approved by the City Council. The deal points of the Successor MOU are as follows:
General Language Clean Up and Corrections: These were made throughout the MOU regarding job titles, sentence structures and punctuation.
SECTION 1.1 RECOGNITION: Updates the list of classifications to reflect changes in titles for Neighborhood Preservation “Specialist” to
“Inspector”, Youth Services Specialist, updated “Leisure” to CRS” for classifications to reflect title changes and added Technical Support
Specialist II.
SECTION 2.1 SALARY:
City Council/RSA Agenda

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Tuesday, April 8, 2025

Cost of Living Adjustments: Provides cost of living adjustments of 3% per year that will become effective the first full pay period following City
Council approval of this agreement, and then thereafter effective the first full pay period in January 2026, and the first full pay period in January 2027.
Market Equity Adjustments: Provides a one-time market equity adjustment of 2% effective the first full pay period following City Council
approval of this agreement for all classifications in the SEIU unit and also brings any remaining classifications more than 7.5% below
market median to 7.5% below market median.
SECTION 2.6 SPRAY OPERATION: Updates compensation for staff assigned to do spraying activities to 5% for those who are licensed and
2.5% for those who work under another person’s license, for any hours they are engaged in spray activities.
SECTION 4.2 OVERTIME: Provides a cash out option for compensatory time earned of up to 120 hours each fiscal year, provided 80 hours of
vacation or compensatory time have been used.
SECTION 6.5 OCCUPATIONAL INJURY LEAVE: Updates qualifying language for use of occupational injury leave.
SECTION 6.6 PERSONAL LEAVE: Revises language and clarifies eligibility for the conversion of sick leave to personal leave.
SECTION 6.7 SICK LEAVE: Provides for the conversion of 60 hours of unused sick leave to vacation leave at the end of each fiscal year,
provided the employee maintains a balance of 480 hours of sick leave.
SECTION 6.9 VACATION: Revises language, clarifies eligibility for sellback of vacation leave and inserts vacation scheduling language for
vacation approvals.
SECTION 8.1 MEDICAL INSURANCE: Increases the monthly allowance from $2,000 to $2,200, effective the first pay date of the month
following City Council approval of this agreement. Effective the first pay date of 2027, this amount increases from $2,200 to $2,250. Increases
the “In Lieu” amount for those waiving enrollment due to alternative medical coverage from $300 per month to $350 per month, effective the first
pay date of the month following Council approval of this agreement.
SECTION 9.2 SAFETY SHOES/BOOTS/GLASSES: Revises language, updates qualifying classification titles and adds Neighborhood
Preservation Inspector.

FISCAL IMPACT
The estimated cost of this Successor MOU is projected to be an additional $558,000 annually over the life of the contract.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution approving and adopting the Memorandum of Understanding (MOU)
between the City of Union City (City) and the Service Employees’ International Union (SEIU) for the period of January 1, 2025 through
December 31, 2027, authorizing the City Manager to execute the MOU on behalf of the City and approving an amendment to the City’s Salary
Schedule in conformance with California Code of Regulations, Title 2, Section 570.5.

Prepared by:
Jason Castleberry, Human Resources Director

Submitted by:
Jason Castleberry, Human Resources Director

ATTACHMENTS:
Description

Type

Resolution - SEIU Memorandum of Understanding

Resolution

Exhibit A - SEIU MOU Redlined Copy

Exhibit

Exhibit A - SEIU MOU Clean Copy

Exhibit

Exhibit B - Classification and Compensation Plan

Exhibit

City Council/RSA Agenda

78

Tuesday, April 8, 2025

RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNION CITY APPROVING AND ADOPTING T H E
MEMORANDUM OF UNDERSTANDING B E T W E E N THE
CITY OF UNION CITY AND T H E SERVICE EMPLOYEES’
INTERNATIONAL UNION FOR THE PERIOD OF JANUARY
1, 2025 THROUGH DECEMBER 31, 2027, AUTHORIZING
THE CITY MANAGER TO EXECUTE THE MEMORANDUM
OF UNDERSTANDING ON BEHALF OF THE CITY AND
APPROVING AN AMENDMENT TO THE CITY'S SALARY
SCHEDULE IN CONFORMANCE WITH CALIFORNIA
CODE OF REGULATIONS, TITLE 2, SECTION 570.5
WHEREAS, the existing Memorandum of Understanding (Existing MOU)

between the City of Union City (City) and the Service Employees’ International Union
(SEIU) expired on December 31, 2024; and
WHEREAS, the City and SEIU entered into negotiations for a successor
Memorandum of Understanding (Successor MOU); and
WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act
(Government Code Section 3500, et seq.) and the Union City Municipal Code, the City
Manager or their designee, as authorized by the City Council, has met and conferred in
good faith with representatives of SEIU on matters related to wages, hours, and other
terms and conditions of employment; and
WHEREAS, the representatives of the City and SEIU have reached a tentative
agreement for a Successor MOU, attached hereto and incorporated herein by this
reference as Exhibit A; and
WHEREAS, the membership of SEIU ratified the Successor MOU on April 1, 2025; and
WHEREAS, the City Council finds that the terms and conditions of the
Successor MOU are proper and in the best interests of the City.
NOW, THEREFORE, B E IT RESOLVED that the City Council of the City
of Union City hereby approves and adopts the Memorandum of Understanding (Exhibit
A) between the City of Union City and the Service Employees’ International Union for
the period of January 1, 2025 through December 31, 2027.
BE IT FURTHER RESOLVED that the City Council of the City of Union City
hereby authorizes the City Manager to execute the Memorandum of Understanding on
behalf of the City and to take such further actions as may be necessary to implement the
MOU, including any necessary non-substantive modifications.
BE IT FURTHER RESOLVED that the City Council of the City of Union City
hereby approves an amendment to the City's Salary Schedule to reflect the revisions in

City Council/RSA Agenda

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Tuesday, April 8, 2025

the Classification and Compensation Plan provided pursuant to the MOU, effective the
first full pay period following Council approval of this agreement (Exhibit B).
BE IT FURTHER RESOLVED by the City Council of the City of Union City
that if any provisions related to the MOU contained herein are found to be in conflict
with provisions of any other previous resolutions related to the MOU, the provisions
herein shall prevail.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Union City at a regular meeting held on the 8th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
GARY SINGH
Mayor

ATTESTED:

APPROVED AS TO FORM:

______________________________
THAI NAM N. PHAM
City Clerk

________________________________
KRISTOPHER J. KOKOTAYLO
City Attorney

Attachment:
Exhibit A – SEIU Memorandum of Understanding
Exhibit B – Classification and Compensation Plan

City Council/RSA Agenda

80

Tuesday, April 8, 2025

MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF UNION CITY
AND
SERVICE EMPLOYEES’
INTERNATIONAL UNION (SEIU)
LOCAL 1021

JANUARY 1, 20225 THROUGH DECEMBER 31,
20247

1
City Council/RSA Agenda

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Tuesday, April 8, 2025

Table of Contents
SECTION 1.0 RECOGNITION, DISCRIMINATION, & UNION ACTIVITIES ................. 5
1.1

RECOGNITION .............................................................................................................. 5

1.2

DISCRIMINATION ........................................................................................................ 6

1.3

NOTICE TO EMPLOYEES ............................................................................................ 6

1.4

INDEMNIFICATION.................................................................................................... 76

1.5

DUES DEDUCTION ..................................................................................................... 76

1.6

BULLETIN BOARD USE, MEETING FACILITIES .................................................... 7

1.7

UNION REPRESENTATION ....................................................................................... 87

1.8

DATA TO UNION .......................................................................................................... 8

SECTION 2.0 COMPENSATION .............................................................................................. 8
2.1

SALARY.......................................................................................................................... 8

2.2

COMMERCIAL DRIVER’S LICENSE COMPENSATION ..................................... 109

2.3

SPECIAL ASSIGNMENT PAY................................................................................ 1110

2.4

ACTING PAY ........................................................................................................... 1110

2.5

CALL BACK PAY .................................................................................................... 1211

2.6

SPRAY OPERATION ............................................................................................... 1211

2.7

BILINGUAL COMPENSATION ............................................................................. 1311

2.8

STANDBY PAY ........................................................................................................ 1312

2.9

HAZARD PAY .......................................................................................................... 1413

2.10 AUTOMATIC PAYROLL DEPOSIT ....................................................................... 1513
SECTION 3.0 JOB DESCRIPTIONS ................................................................................... 1513
SECTION 4.0 WORK SCHEDULES/OVERTIME ............................................................ 1514
4.1

WORK WEEK, MEALS, AND BREAKS ................................................................ 1514

4.2

OVERTIME ............................................................................................................... 1614

4.3

MEAL ALLOWANCE .............................................................................................. 1716

4.4

EMERGENCY CALL-OUT...................................................................................... 1716

SECTION 5.0 RETIREMENT BENEFITS ......................................................................... 1716
5.1

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS) ................................... 1716

A.

CLASSIC MEMBERS ........................................................................................... 1716

B.

NEW MEMBERS................................................................................................... 1817

5.2

MILITARY BUYBACK ........................................................................................... 1817

5.3

RETIREE HEALTH SAVINGS ACCOUNT ........................................................... 1817

SECTION 6.0 LEAVE ADMINISTRATION ...................................................................... 1817

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6.1

BEREAVEMENT LEAVE ........................................................................................ 1917

6.2

HOLIDAYS ............................................................................................................... 1918

A.

COMPENSATION FOR HOLIDAYS WORKED ................................................ 2019

B.

CHRISTMAS LEAVE OBSERVED ..................................................................... 2019

C.

CITY CLOSURE .................................................................................................... 2119

6.3

JURY LEAVE ........................................................................................................... 2120

6.4

MILITARY LEAVE .................................................................................................. 2120

6.5

OCCUPATIONAL INJURY LEAVE ....................................................................... 2120

6.6

PERSONAL LEAVE ................................................................................................. 2221

A.
6.7

ADMINISTRATION.............................................................................................. 2221
SICK LEAVE ............................................................................................................ 2221

A.

SICK LEAVE UTILIZATION ............................................................................... 2321

B.

SICK LEAVE NOTICE & CERTIFICATION ...................................................... 2322

6.8

UNPAID LEAVES OF ABSENCE ........................................................................... 2322

6.9

VACATION ............................................................................................................... 2423

6.10 PREMIUM PAY DURING PAID LEAVE ............................................................... 2624
SECTION 7.0 PROBATIONARY PERIOD ........................................................................ 2624
SECTION 8.0 HEALTH AND WELFARE BENEFITS ..................................................... 2624
8.1

MEDICAL INSURANCE ......................................................................................... 2624

8.2

LIFE INSURANCE ................................................................................................... 2725

8.3

MEDICAL EXAMINATION .................................................................................... 2726

8.4

FLEXIBLE BENEFIT PLAN .................................................................................... 2826

8.5

DISABILITY INSURANCE ..................................................................................... 2826

SECTION 9.0 SAFETY .......................................................................................................... 2826
9.1

SAFETY EQUIPMENT, PROTECTIVE CLOTHING, UNIFORMS ...................... 2826

9.2

SAFETY SHOES/BOOTS/GLASSES ...................................................................... 2927

9.3

SAFETY AND TRAINING COMMITTEE .............................................................. 2927

9.4

WORKPLACE SAFETY........................................................................................... 2927

9.5

DMV EXAMINATIONS........................................................................................... 3028

SECTION 10.0 GRIEVANCE PROCEDURE/DISCIPLINARY PROCEDURE ............ 3028
10.1 GRIEVANCE DEFINITIONS................................................................................... 3028
10.2 GRIEVANCE PROCEDURE .................................................................................... 3028
10.3 DISCIPLINARY DEFINITIONS .............................................................................. 3129
10.4 SUSPENSION: NOTICE OF INTENT ..................................................................... 3129

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SECTION 11.0 MISCELLANEOUS PROVISIONS .......................................................... 3230
11.1 EDUCATION REIMBURSEMENT ......................................................................... 3230
11.2 BENEFICIAL PRACTICES ...................................................................................... 3331
11.3 CONTRACTING OUT .............................................................................................. 3331
11.4 HEALTH AND SAFETY .......................................................................................... 3331
11.5 FILLING OF VACANCIES ...................................................................................... 3331
11.6 PERSONNEL FILES ................................................................................................. 3432
11.7 SAVINGS CLAUSE .................................................................................................. 3432
11.8 REVIEW OF OPERATIONAL ITEMS OF MUTUAL INTEREST ........................ 3432
11.9 SEPARABILITY ....................................................................................................... 3432
SECTION 12.0 TRANSFER AND PROMOTION PROCEDURES ................................. 3432
12.1 REALLOCATION OF POSITION ........................................................................... 3533
SECTION 13.0 DURATION .................................................................................................. 3634
9/80 ALTERNATE WORK SCHEDULE ............................................................................ 3735
1.

IMPLENTATION ...................................................................................................... 3735
A.

WORK PERIOD DEFINED .................................................................................. 3735

B.

DAYS OFF ............................................................................................................. 3735

C.

VACATION ........................................................................................................... 3735

D.

SICK LEAVE ......................................................................................................... 3735

E.

BEREAVEMENT LEAVE .................................................................................... 3836

F.

MILITARY LEAVE, JURY DUTY ...................................................................... 3836

G.

LUNCH PERIOD/BREAKS .................................................................................. 3836

H.

EXCEPTIONS ........................................................................................................ 3836

I.

WORKDAY ............................................................................................................... 3836

APPENDIX A-1 ....................................................................................................................... 3937
APPENDIX B .......................................................................................................................... 4038
SIDE LETTER – TRANSFER GUIDELINES .................................................................... 4239

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MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF UNION CITY AND
SERVICE EMPLOYEES’ INTERNATIONAL UNION, LOCAL 1021
Preamble
We the undersigned duly appointed representatives of the Service Employees International
Union Local 1021, hereinafter referred to as the "Union", having met and negotiated in good
faith, do hereby jointly prepare, and execute this Agreement. It is understood the provisions
herein set forth supersede previous Memoranda between the City of Union City and Service
Employees International Union Local 1021, as well as other terms and conditions set forth in
resolutions or ordinances referenced herein.

SECTION 1.0 RECOGNITION, DISCRIMINATION, & UNION
ACTIVITIES
The City shall provide reasonable release time to the Chapter President or their designee to make
a 30-minute new hire presentation about SEIU Local 1021.

1.1

RECOGNITION

The City recognizes the Union as the sole and exclusive bargaining representative for the
following full-time and part-time classifications as well as any new related classifications, upon
mutual agreement between the City and the Union. If agreement cannot be reached, the
California State Conciliation Service shall make the determination:
Maintenance I – Parks & Grounds
Maintenance I – Streets
Maintenance II – Parks & Grounds
Maintenance II – Streets
Maintenance Trainee – Parks & Grounds
Maintenance Trainee – Streets
Neighborhood Preservation Inspector Specialist
Office Specialist I, II, III
Preschool Site Supervisor I (PT)
Pre-School Site Supervisor II
Program Coordinator (PT)
Public Works InspectorPreschool Site
Supervisor I (PT)
Public Works Maintenance IIPre-School Site
Supervisor II
Recreation Administrative TechnicianProgram
Coordinator (PT)
Recreation Program CoordinatorPublic Works
Inspector

Administrative Assistant I
Administrative Assistant II
Administrative Assistant III
Building Permit Clerk
Building Permit Technician
Building/Code Compliance Inspector
Building/Code Compliance Inspector – Trainee
Community Development Technician
CRS Maintenance Worker
CRS Program Coordinator
CRS Program Manager
CRS Program Manager (PT)
Digital Marketing Specialist
Facilities Maintenance Attendant (PT)
Facility Maintenance Worker

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Finance Specialist I
Finance Specialist II
Finance Specialist III
Heavy Equipment Mechanic - Lead
Heavy Equipment Mechanic I - Fleet
Heavy Equipment Mechanic – Trainee
Vehicle Equipment Technician Heavy Equipment
Technician
Homeless Program Outreach WorkerLead
Facilities Maintenance Worker
Lead Facilities Maintenance WorkerLead
Outreach Worker
Lead Outreach Worker
Leisure Services Maintenance Worker
Leisure Services Program Coordinator
Leisure Services Program Manager

Recycling Program CoordinatorPublic Works
Maintenance II
Senior Public Works InspectorRecreation
Administrative Technician
Senior Recreation Leader (PT)Recreation
Program Coordinator
Special Projects CoordinatorRecycling Program
Coordinator
Street Outreach Worker Senior Public Works
Inspector
Street Sweeper OperatorSenior Recreation
Leader (PT)
Transit Coordinator Special Projects Coordinator
Technical Support Specialist II Street Outreach
Worker
Youth Employment CoordinatorStreet Sweeper
Operator
Youth Services Specialist
Transit Coordinator
Youth Employment Coordinator

All sections apply to full-time and part-time employees unless otherwise stated.
The City agrees to notify the Union each month of all new employees hired into positions
represented by the Union. The City shall provide each newly hired represented employee with a
copy of the Memorandum of Understanding and a Local 1021 membership application form.
The City shall provide reasonable release time to the Chapter President or their designee to make
a 30-minute new hire presentation about SEIU Local 1021.

1.2

DISCRIMINATION

The City and Union agree that they shall not discriminate in any way on account of race, creed,
religion, sex, age, sexual orientation, national origin, political affiliation, handicap status, or for
Union activity, to the extent prohibited by applicable state and federal law.

1.3

NOTICE TO EMPLOYEES

The Union may post within the employee work or rest area a written notice which sets forth the
classifications included within each representation unit which includes any classification existing
in the City and the name and address of the recognized employee organization for each such unit.
The City shall also give a written notice to persons newly employed in representation unit
classifications which notice shall contain the name and address of the employee organization

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recognized for such unit; the fact that the Union is the exclusive bargaining representative for the
employee's unit and classification; and a copy of the current MOU to be supplied by the Union.

1.4

INDEMNIFICATION

The Union shall indemnify and hold harmless the City, its officers, and employees from and
against any and all loss, damages, costs, expenses, claims, attorney fees, court costs, demands,
actions, suits, judgements, and other proceedings arising out of any action resulting from Section
1.3or Section 1.5of this Agreement.

1.5

DUES DEDUCTION

Automatic Payroll Deductions and Remittance
Upon certification by the Union that an employee has signed a deduction authorization card, the
Employer will deduct the appropriate dues from the employee's pay as established, and as may be
changed from time to time, by the Union and remit such dues to the Union. Employee requests to
cancel or change deductions must be directed to the Union rather than the Employer. Deductions
will continue unless and until the City receives written notice of cancellation from the Union.
The Union will be the custodian of records for such Authorization Card and will provide the City
with a certification that it has and will maintain a deduction Authorization Card, signed by each
individual from whose salary or wages the deduction is to be made (“Certification”). The Union
shall not be required to provide the City a copy of the member’s deduction Authorization Card
unless a dispute arises about the existence or terms of the deduction Authorization Card. However,
the Certification will contain sufficient information to allow the City to identify the appropriate
level of deductions for each employee.
The employee's earnings must be regularly sufficient after other legal and required deductions are
made to cover the amount of the dues authorized. When an employee is in an unpaid status for an
entire pay period, no withholding will be made to cover the pay period from future earnings. In
the case of an employee who is in an unpaid status during only part of the pay period and whose
salary is not sufficient to cover the full withholding, no deduction shall be made. All other legal
and required deductions have priority over union dues.
The Executive Secretary of SEIU Local 1021 shall notify the City in writing as to the amount of
such dues uniformly required of all members of the Union. Monies withheld by the City shall be
transmitted to the Officer designated in writing by the Executive Secretary of the Union as a person
authorized to receive such funds at the address specified.

1.6

BULLETIN BOARD USE, MEETING FACILITIES

City shall provide reasonable space on bulletin boards for official Union notices and the area
stewards shall be responsible for maintenance of same. City shall reasonably make available
conference rooms or other meeting areas for the purpose of holding Union meetings during off-

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duty time periods at no cost to the Union. Requests for such facilities must follow established
procedures with the appropriate City representatives, and whenever possible, notice shall be
given by the Union forty-eight (48) hours in advance of the meeting.

1.7

UNION REPRESENTATION

The Union may select four (4) shop stewards, one from each of the following work locations: 1.)
Parks, 2.) Streets, 3.) Fleet, Buildings and City Hall, 4.) Leisure Services (Full time and Part
time). The Union shall promptly advise the Human Resources Director in writing of the names of
the stewards, chapter officers, and negotiating team members. Stewards will be allowed
reasonable time off during regular work hours without loss of compensation or other benefits
when engaged in investigating and assisting employees at their work location in the resolution of
grievances.
Union officers and representatives shall be granted reasonable access to employee work locations
upon advising appropriate management personnel. City shall further allow a reasonable number
of Union negotiating committee members' reasonable time off during regular working hours
without loss of compensation or other benefits when engaged in negotiations with City
representatives. In addition, up to ten (10) Union officers and representatives identified by the
Union shall be afforded a maximum of eighteen (18) hours paid release time per fiscal year
without loss of compensation for the purpose of official Internal Union trainings. City and Union
further agree that good labor relations are fostered and maintained through prompt, decisive and
fair adjustment of individual grievances at the lowest possible administrative level.

1.8

DATA TO UNION

The City shall furnish the Union, on a monthly basis, the name, date of hire, salary,
classification, work location, job title, department, work phone number, home phone number,
personal cell phone number, personal email address on file with the City and home address of all
newly hired subject to this Agreement. The City shall provide the Union with the same
information for active employees at least once every four months.

SECTION 2.0 COMPENSATION
Salary Step increases shall be implemented in the following manner:
An employee who is eligible for a step increase and whose anniversary date occurs during the
first seven (7) days of the pay period shall have their step increase implemented on the first day
of the pay period during which the anniversary date occurs.
An employee who is eligible for a step increase and whose anniversary date occurs during the
last seven (7) days of the pay period shall have their step increase implemented on the first day
of the following pay period.

2.1

SALARY

COST OF LIVING:

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•

•
•

Effective the first full pay period following City Council approval of this agreement, all
classifications in the bargaining unit shall receive a salary increase of 3.0%. In addition to
the salary increase, the City will provide a one-time lump sum payment equivalent to the
value of a three percent (3%) salary increase for the period of the first full pay period in
January through the implementation of the three percent (3%) salary increase referenced
above.
Effective the first full pay period in January 20236, all classifications in the bargaining
unit shall receive salary increase of 3.0%.
Effective the first full pay period in January 20247, all classifications in the bargaining
unit shall receive salary increase of 3.0%.

EQUITY ADJUSTMENTS:
• Effective the first full pay period following City Council approval of this Agreement, the
City will provide a market equity adjustment increase for all classifications in the
bargaining unit of one two percent (12.0%). In addition to the equity increase, the City
will provide a one-time lump sum payment equivalent to the value of the one percent
(1%) equity increase for the period of the first full pay period in January through the
implementation of the one percent (1%) equity increase referenced above.
•
• Effective the first full pay period following the conclusion of the City’s comprehensive
salary survey in 2022, the City will provide a market equity adjustment increase to any
classification found to be ten percent or more below the market median in total
compensation and benefits. Those classifications shall be adjusted to bring the
classifications up to at least ten percent (10%) below the market median for total
compensation and benefits. In no case shall the equity adjustments received by any
bargaining unit employee exceed a total of 10%.
•

Effective the first full pay period following City Council approval of this agreement, the
following classifications shall receive a one-time equity adjustment to the base rate:
Position

Adjustment

Office Specialist I

5.0%

Office Specialist II

5.0%

Office Specialist III

5.0%

Vehicle Equipment Technician

2.0%

Facility Maintenance Worker

1.9%

Facilities Maintenance Attendant

1.9%

Lead Facility Maintenance Worker

1.9%

Program Coordinator (PT)

1.3%

Recreation Program Coordinator

1.3%

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Community and Recreation Program Specialist

1.3%

Transit Coordinator

1.3%

Youth Employment Coordinator

1.3%

Maintenance I - Parks & Grounds

1.1%

Maintenance Trainee - Parks & Grounds

1.1%

Maintenance II – Streets

0.5%

Maintenance II - Parks & Grounds

0.2%

CONTINUED SERVICE RECOGNITION
In recognition of their many years of service, following City Council approval of this
Agreement, all active employees who have met the required years of service benchmarks and are
employed as of 5/24/22 shall be eligible to receive the following off-salary-schedule one-time
lump sum payments based on their years of service:
• Fifteen (15) through Nineteen (19) years of service: $500
• Twenty (20) through Twenty-four (24) years of service: $1,000
• Twenty-five (25) or more years of service: $1,500
This one-time benefit applies to employees who have met the required years of service
benchmarks on 5/24/22, on a one-time basis and not thereafter. The payment shall be provided
by no later than 6/24/22. The off salary-schedule lump sum payment of $1,000 is not reportable
to CalPERS, consistent with the CalPERS “Off Salary-Schedule Pay” Circular Letter dated
November 10, 2016.

COMMERCIAL DRIVER’S LICENSE COMPENSATION

2.2
•

Effective the first full pay period following City Council approval of this agreement, the
City shall compensate each individual, who is an incumbent in the following position and
possesses and maintains a commercial Class A Driver’s License, a 5.0% differential
based on the employee’s base salary.
o 50350 Maintenance Trainee – Streets

•

Effective the first full pay period following City Council approval of this agreement, the
City shall increase the base salary by 5% for the following positions that require the
possession and maintenance of a commercial Class A Driver’s License:
o 50341 Street Sweeper Operator
o 50330 Maintenance I – Streets
o 50320 Maintenance II – Streets

•

Effective the first full pay period following City Council approval of this agreement, the
City shall revise the job descriptions to require a commercial Class A Driver’s license
and increase the base salary by 5% for the following positions:

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o 50321 Heavy Equipment Mechanic I – Fleet
o 50323 Heavy Equipment Lead - Fleet
•

2.3

Effective the first full payroll period following City Council approval of this agreement,
the City shall compensate each individual, who is an incumbent in the following position
and possesses and maintains a commercial Driver's License, a 3.0% differential based on
the employee’s base salary.
o 50532-Program Coordinator
o 50161-Recreation Program Coordinator

SPECIAL ASSIGNMENT PAY

Special assignment pay may also be granted with the provisions outlined in Section 4.03 of the
Personnel Systems Rules and Regulations:
"The Appointing Authority may, upon recommendation of the appropriate department head,
award up to an additional 5% salary increase to an employee for special assignment. Such
discretionally additional compensation shall be assigned only for the regular and continuous
performance of special assignments and shall not be used as a merit or bonus payment."

2.4

ACTING PAY

An employee assigned in writing by the department head, who pursuant to such assignment, does
assume and perform all the ordinary day to day duties and responsibilities of a position of a
higher classification for one (1) or more full workday shall be paid an additional five percent
(5%) of the regular pay of their own classification, or the first step of the higher
classification, whichever is greater, for such time worked in the highest classification. Acting
Pay compensation shall not exceed the top step of the higher classification (except for Acting
Sweeper Operators as noted below).
Maintenance Worker I employees who are assigned as a relief sweeper operator will be paid
acting pay of ten percent (10%) for all hours during which employees are assigned to sweeper
responsibilities.
The City retains the right to determine the circumstances under which Acting Pay will be
assigned. When the City makes such an assignment it shall be done in a manner consistent with
Section 2.3 of the MOU.
Work assignments of Union employees shall not be changed for the sole purpose of evading the
requirements of providing acting pay to an employee who would otherwise be eligible. Acting
assignments of thirty (30) days or more shall be rotated, provided the employee is certified as
qualified, on the basis of seniority every three months.
Within Public Works, rotation shall be as follows:
Work assignments of Union employees shall not be changed for the sole purpose of evading the
requirements of providing acting pay to an employee who would otherwise be eligible. Acting

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assignments of thirty (30) days or more shall be rotated within the affected crew, to each
employee who is certified as qualified, on the basis of seniority within the affected crew, every
30 days.
Acting assignments of less than thirty (30) days shall also be rotated on the basis of seniority
pursuant to overtime assignment processes.
Within Public Works, acting assignment appointment shall be made as follows:
Acting assignments of less than thirty (30) days shall be offered on the basis of seniority within
the affected crew, pursuant to overtime assignment processes.

2.5

CALL BACK PAY

An employee called back to work on their day off or called back to work after he/she has
completed their regular shift working day and has left their place of employment, shall be paid a
minimum of two (2) hours at time and one half of their regular hourly rate of pay. Employees
called back to work on weekends and holidays shall be paid a minimum of three (3) hours at time
and one half of their regular pay. Employees called back to work between midnight and the
beginning of their regular shift shall be paid a minimum of four
(4) hours at time and one half their regular straight time pay. It is expressly understood that an
employee who works overtime immediately subsequent to their regular work shift shall be
compensated at the overtime rate of pay for the time actually worked, with no minimum number
of hours of overtime guaranteed.

2.6

SPRAY OPERATION

The City agrees to compensate Maintenance I Building Parks & Grounds employees who
maintain a valid Certified Applicator's license and who are assigned to perform spray operations
tasks an additional 5% Special Assignment pay for each hour they are engaged in spraying
activities. The City agrees to compensate unlicensed Maintenance I Parks & Grounds employees
who are assigned to perform spray operations tasks under the supervision of a licensed employee
an additional 2.5% Special Assignment pay for each hour they are engaged in spraying activities.
The special assignment compensation premium for Spray Operation will be rotated among
eligible employees who maintain a valid Certified Applicator's license, on a date-of-hire
seniority basis. Only one employee shall receive the additional compensation at any given time,
and the assignment shall be rotated every three months. Additionally, the City agrees to pay the
required fees for employees who obtain and maintain a valid Certified Applicator's license. The
payment of required fees shall be limited to the following:
• Class Registration fees
• Application license fees
• Renewal license fees
It is understood that the City will provide paid release time, for certification purposes, when
required applicator classes are attended during normal working hours. Such paid leave shall be
for maximum of 20 hours biannually in recognition of new State training standards for pesticide

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applicators. It is further understood that the City will not incur any overtime payments as a result
of attendance at such classes.

2.7

BILINGUAL COMPENSATION

The City will compensate each Union employee one hundred dollars ($100) per month ($46.15
per pay period) as compensation for providing oral bilingual skills. The City will compensate
each Union employee one hundred and twenty-five dollars ($125) per month ($57.69 per pay
period) as compensation for providing oral and written bilingual skills. All employees requesting
compensation under this agreement must pass a City test. The test may examine the employee's
ability to converse fluently or read and/or write in a language other than English. The City
reserves the right to determine the need for a specific language and the number of employees
required to provide bilingual skills in each language. Compensated employees agree to utilize
their bilingual skills whenever called upon.
The City will compensate each Part-time Union employee fifty dollars ($50) per month ($23.08
per pay period) as compensation for providing oral bilingual skills. Employees whose positions
are greater than part-time but are less than full time will be compensated seventy-five dollars
($75) per month ($34.62 per pay period) as compensation for providing oral bilingual skills. The
City will compensate each Union employee sixty-two dollars and fifty cents ($62.50) per month
($28.85 per pay period) as compensation for providing oral and written bilingual skills.
Employees whose positions are greater than part-time but are less than full time will be
compensated ninety dollars ($90) per month ($41.54 per pay period) as compensation for
providing oral and written bilingual skills. All employees requesting compensation under this
agreement must pass a City test. The test may examine the employee's ability to converse
fluently, read and/or write in a language other than English. The City reserves the right to
determine the need for a specific language and the number of employees required to provide
bilingual skills in each language. Compensated employees agree to utilize their bilingual skills
whenever called upon.

2.8

STANDBY PAY

Employees who are scheduled on a standby basis for Emergency Call-Out during their off-shift
hours shall receive a standby allowance as follows:
• Employees on standby on weekdays (i.e., a sixteen (16) consecutive hour period
commencing with the end of the regular scheduled work shift Monday through Friday)
shall receive a standby allowance of one (1) hour's pay at the employee's regular hourly
rate for each weekday night of standby required.
• Employees on standby on regularly scheduled days off and on holidays (i.e., a twentyfour (24) consecutive hour period commencing at 8:00 A.M.) shall receive a standby
allowance of two (2) hours’ pay at the employee's regular hourly rate for each of the
aforementioned days of standby required.
The standby program for eligible Public Works employees shall be subject to the following
terms:

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•
•

•

•

•

•

All PW Maintenance Worker I/II employees are eligible to volunteer to be on the
standby list.
Employees on the standby list will require training on the following:
o Backhoe operations
o Traffic control safety
o Chainsaw/ downed limb safety and right of way clearing
o Small spill containment
o Water shut off for parks and landscapes
Employees will be assigned to the standby schedule by the Department on a rotating biweekly basis following the City’s pay periods. An employee scheduled for standby
may switch a scheduled shift with another employee on the standby list only with
advanced notice and approval from the Department.
While on standby employees must carry the dedicated City-provided duty phone on
their person or nearby in order to respond to calls in a timely manner. Employees must
ensure that there is sufficient cellular reception to be able to receive calls/messages on
the City-provided duty phone or must forward calls to a functioning phone line.
While on standby employees must answer calls or call back within ten (10) minutes of
receiving a call, and when needed report to the Corporation Yard within thirty (30)
minutes of the call.
An employee that fails to respond in a timely manner as described above shall not
receive standby pay for that day.

Repeated failure to respond beyond two occasions over a 12-month period could result in
placement at the bottom of the standby list.

2.9

HAZARD PAY

The City agrees to pay Employees assigned to clean up blood borne pathogens (“BBP”) and other
potentially infectious materials (“OPIM”) an additional five percent (5%) of the employee’s base
salary in the employee’s present classification for all hours while so assigned.
Other potentially infectious materials (“OPIM”) means the following: (1) human body fluids
including semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial
fluid, peritoneal fluid, amniotic fluid, saliva in dental procedures, any body fluid that is visibly
contaminated with blood, and all body fluids in situations where it is difficult or impossible to
differentiate between body fluids; (2) Any unfixed tissue or organ (other than intact skin) from a
human (living or dead); and (3) HIV-containing cell or tissue cultures, organ cultures, and HIVor HBV-containing culture medium or other solutions; and blood, organs, or other tissues from
experimental animals infected with HIV or HBV.
Employees assigned will be fully trained to perform the assignment according to CalOsha
Requirements. The City agrees to minimize employee exposure to any hazardous materials by
continuing to solicit contractors to perform hazardous clean ups.

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2.10 AUTOMATIC PAYROLL DEPOSIT
Payroll payments shall be deposited through the Automated Payroll Process to an account
designated by the employee. Employees have the responsibility to designate an account that
meets requirements of Automated Clearing House (ACH).

SECTION 3.0 JOB DESCRIPTIONS
City and Union agree to jointly review all future amended and new job descriptions. City agrees
to give the Union two weeks' notice prior to submittal of the descriptions to the City Council for
approval. Upon notice to the City, the Union may request to meet and confer, in accordance with
the MMBA, regarding the modifications of current job descriptions or the creation of future job
descriptions. No new or amended job descriptions will be forwarded to the City Council or
posted unless and until the Union has had an opportunity to review them.
Employees have a right to request a desk audit from their supervisor if they feel that the duties in
their job descriptions have substantially changed. The City reserves the right to determine
whether or not an employee's request for a desk audit is appropriate and will not unreasonably
deny any such request. In the event the City denies an employee's request for a desk audit, the
City agrees to meet with the Union to discuss the employee's request, and further agrees to
provide the Union with a written statement citing the reason(s) for its denial. All desk audits will
be completed within 90 days of the initial request by the employee; should this time frame be
impossible to achieve, the City agrees to provide the Union with advance written notice of the
circumstances for the delay, and to complete the requested desk audit(s) within a reasonable
amount of time. No employee will be harassed, discriminated, or retaliated against in any way
for making such a request.

SECTION 4.0 WORK SCHEDULES/OVERTIME
4.1

WORK WEEK, MEALS, AND BREAKS

A full-time employee shall be assigned a work week which shall consist of five (5) consecutive
days of eight (8) consecutive hours including an unpaid, duty-free lunch period with two
consecutive days off within a seven-day period, 9/80 which shall consist of working 9 hours four
days a week (Monday thru Thursday) and either having the Friday off or working 8 hours on that
day, or 4/10 consisting of working 10 hours a day four days a week. Each day of work shall
include an unpaid, duty-free lunch period. Each work week shall include either two or three
consecutive days off within a seven-day period,
For employees working a 9/80 schedule, the work week for purposes of weekly overtime shall
commence and end at the midpoint of their regular work schedule on the employee's 8-hour
workday. For all employees except some employees in Leisure Services and Public Works, this
midpoint shall be on Friday. Supervisors will be responsible for monitoring employees' hours to
ensure they do not work overtime inadvertently or without prior approval. The timecard of an
employee who works their regular 9/80 schedule and does not work overtime during a pay period
shall show a total of eighty (80) hours.

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It is understood that Management may adjust the above schedule to meet service needs, and the
City may also offer, on a case-by-case basis, flexible schedules to employees, subject to mutual
agreement between the City and the employee. Breaks shall be taken in accordance with Federal
and/or State law.

4.2

OVERTIME

Any work required in excess of the normal workday or workweek shall be considered overtime
work. Overtime work shall be recognized only when directly ordered or required by the City
Manager, department head, or their designee. Overtime work shall be compensated at the rate of
time and one-half the base pay rate, except that time worked on the 7th consecutive day of the
work week shall be paid at two times the hourly rate of pay, provided that the employee must
work a full shift on the 5th day or be called in to work for four (4) or more hours on that day.
Any full day off (with or without pay) that is not a City holiday is not counted as a workday for
the purpose of calculating the 7th consecutive day overtime. Base pay shall include straight time
pay, acting pay and special assignment pay when calculating overtime pay.
A paid day off and/or any additional day off which occurs as a result of an alternative schedule
shall be counted as a consecutive workday. Hours worked beyond twelve (12) consecutive hours
shall be compensated at double time except that an employee called into work whose work
period extends into the next working day shall be paid at the normal rate of pay during normal
work hours. In a declared emergency, employees working (12) consecutive hours shall be
compensated at the rate of double time, even if the twelve consecutive hours extend into the
normal workday.
Department procedures for distribution or overtime work will not be changed to avoid the
payment of double time. An employee may select compensatory time off in lieu of pay for
overtime. In such a case, compensatory time off may be accrued to a maximum of one hundred
fifty (150) hours. Hours earned beyond the maximum will be paid out in the employee's
paycheck. Compensatory hours may be cashed out up to 120 hours at the end of the fiscal year
only provided 80 hours of vacation and/or compensatory hours have been used.
Approval for the utilization of such leave shall be contingent upon the impact of operating
requirements and funding available. No overtime shall be incurred by granting of compensatory
time off requests. In non-emergency cases, the employee shall request use of compensatory time
off forty-eight (48) hours in advance.
Seniority lists shall be established in each Public Works Department division by classification
and all overtime hours worked shall be credited to each employee. The employee with the fewest
number of credited overtime hours shall have the first overtime opportunity. In the case of an
equal number of overtime hours worked, the most senior employee shall have the first overtime
opportunity. In the event that no employee will voluntarily work offered overtime, the
immediate supervisor may assign the employee with the least seniority in that classification to
said overtime assignment. When the need for overtime is known sufficiently in advance, the City
agrees to notify employee's three days prior to the actual overtime assignment. On June 30th of

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each even numbered year, overtime hours accumulated for the purpose of assignment shall be
reduced to zero.
Except in instances of emergency call-out, hold over (hold over shall mean continuation of a job
or project in progress) or specialized skill related to equipment operation, all employees shall
have an equal opportunity to work overtime. Hold over assignments which continue after the
normal end of any regular workday may be assigned to the same employees who already were
working on the job or project. No call-outs will be made from the established overtime
assignment to assure continuity of the job or project.

4.3

MEAL ALLOWANCE

The City shall reimburse full-time employees up to $10.00 for meals, or, at the City's option,
provide an equivalent meal, when the employee works two (2) or more hours immediately
following a regular shift and shall provide an additional $10.00, or, at the City's option, provide
an additional equivalent meal, for each additional four (4) hours of work thereafter. For example,
an employee who works six (6) hours immediately following a regular shift could be reimbursed
up to $20.00 toward meals. Receipts are required for reimbursement.

4.4

EMERGENCY CALL-OUT

Emergency call-out lists will be established for emergency call-out purposes by Division. One
list will include only those employees living within a twenty-mile radius of Union City and the
second will include only those employees living outside a twenty-mile radius of Union City. In
the event no employee residing within the twenty-mile limit is available for emergency call-out,
those employees who live outside the twenty-mile limit shall be contacted for call-out.

SECTION 5.0 RETIREMENT BENEFITS
5.1

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS)

Consistent with its historical practice, the City pays and reports to CalPERS the full share of the
employee's portion of the CalPERS contribution and reports the payments as Employer Paid
Member Contributions (EPMC) on behalf of the CalPERS classic members. For classic members
receiving payments based on the 2.5% at 55 formula, these payments are equal to 8% of the
member employees' reportable income. For classic members receiving payments based on the
2% at 60 formula, these payments are equal to 7% of the member employees' reportable income.

A. CLASSIC MEMBERS
2.5 at 55: Classic Members hired prior to November 24, 2010, are provided benefits
under the CalPERS 2.5% at 55 retirement formula. Beginning June 5, 2006, the City and
SEIU agreed to employee cost sharing. The historical cost sharing payments made by
these employees is as follows:
•
•

Effective June 5, 2006, 3.5%.
Effective July 26, 2010, 8%.

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•
•
•

Effective May 25, 2010, 8.5%.
Effective the Payroll period including June 22, 2015, 9.0%.
Effective the payroll period including June 20, 2016, 9.5%.

2% at 60: Employees hired on or after November 24, 2010, are provided benefits under
the CalPERS 2% at 60 retirement formula, with benefits calculated based on their highest
three-year average pensionable salary. The Parties also agreed to employee cost sharing
to cover a portion of the costs of the City's CalPERS contributions. The historical cost
sharing payments made by these employees is as follows:
•
•
•
•

Effective November 24, 2010, 7%.
Effective May 25, 2015, 7.5%.
Effective the Payroll period including June 22, 2015, 8.0%.
Effective the payroll period including June 20, 2016, 8.5%.

B. NEW MEMBERS
CalPERS new members hired by the City on or after January 1, 2013, are provided
pension benefits using a 2.0% at 62 formula. New members have historically contributed
to CalPERS as follows:
•
•
•
•

5.2

Effective January 1, 2013, 7%.
Effective May 25, 2015, 7.5%.
Effective June 22, 2015, 8%
Effective the payroll period including July 1, 2016, 8.5%.

MILITARY BUYBACK

The City has amended the PERS contract to allow for the military buy-back provisions at
employee's cost.

5.3

RETIREE HEALTH SAVINGS ACCOUNT

The City and Union agree to discuss the feasibility of implementing a Retiree Health Savings
Account program for Union employees, in accordance with applicable Federal law and tax
regulations.

SECTION 6.0 LEAVE ADMINISTRATION
Part-time Employees
Regular part-time employees will accumulate sick leave and vacation consistent with Section 6
of the full-time employee's Agreement except that the accumulation for regular part-time
employees will be prorated. The prorated amount shall be determined by the relationship which
the part time employee's regular schedule bears to a full-time schedule. In the event that a part
time employee works full time for a period in excess of sixty (60) calendar days, the employee's
benefit accumulation shall reflect the full-time schedule.

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Hours accumulated in intermittent or temporary assignments shall not apply for accumulating
vacation and sick leave eligibility.

6.1

BEREAVEMENT LEAVE

Full-time employees shall be granted paid bereavement leave not to exceed five working days
upon the death of a member in the employee's immediate family. Days can be used either
consecutively or non-consecutively.
Part-time employees assigned more than twenty hours weekly shall be granted a prorated amount
of bereavement leave upon the death of the employee's immediate family. The prorated amount
shall be determined by the relationship which the part time employee's regular schedule bears to
a full-time schedule.
Immediate family is defined as mother, father, sister, brother, spouse, child, grandparent,
grandchild, father-in-law, mother-in-law, brother-in-law, sister-in-law, stepfather, stepmother,
stepchild, domestic partner, and other individuals residing in the household for whom employee
has legal guardianship.
Employees shall be granted up to one workday bereavement leave to attend the funeral of a close
relative not in the employee's immediate family (for example, aunts and uncles).
Employees shall also be granted time off to attend funerals of fellow employees consistent with
operating requirements.

6.2

HOLIDAYS

The City shall observe the following guaranteed holidays:
New Year’s Day
Martin L. King Jr.’s Birthday
President’s Day
Memorial Day
Juneteenth (Effective calendar year 2023)
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day

January 1
3rd Monday in January
3rd Monday in February
Last Monday in May
June 19th
July 4th
1st Monday in September
November 11th
4th Thursday in November and Friday
after Thanksgiving
December 24th – See 6.8 (B) below
December 25th

Christmas Eve
Christmas Day

In the event a designated holiday falls upon a normal day off which is either Saturday or the first
day of the two regularly scheduled days off, the employee shall observe the previous day as the
holiday. In the event a designated holiday falls on a normal day off which is either a Sunday or
the second day of the two regularly scheduled days off, the employee shall observe the following
day as the holiday.

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Effective fiscal year 2022-2023, each full-time employee shall also be granted twenty-four (24)
hours of floating holiday per fiscal year which may be scheduled for use upon approval.
Each part-time employee assigned to regular year-round assignments of more than twenty hours
weekly shall be granted a prorated amount of floating holiday hours. The prorated amount shall
be determined by the relationship which the part time employee's regular schedule bears to a
full-time schedule. Part-time employees assigned to regular, year-round, weekly assignments
of twenty (20) hours are eligible for holiday leave equal to the number of scheduled work hours,
when the observed day of the holiday occurs on a regularly scheduled work day.
Any floating holiday hours not used within the fiscal year earned may not be accumulated. The
City shall determine the number of holidays falling on a Dark (non-working) Friday for which an
employee shall be eligible for floating holiday time prior to the end of July of each year and
credit the employee's floating holiday bank with the appropriate number of hours in the pay
period prior to the period that the Dark (non-working) Friday falls.

If an employee is hired from City employment during the fiscal year the number of floating
holiday accruals shall be prorated based on when the floating holiday occurs.

A. COMPENSATION FOR HOLIDAYS WORKED
Prior approval for holiday work must be obtained from the City Manager, except in an
emergency where said approval cannot be obtained. Work performed on a holiday shall be
compensated at time and one-half the straight time hourly rate, in addition to regular salary.
Full-time employees(s) working an alternative work schedule, i.e., Tuesday - Saturday, will
receive a floating holiday credit for each holiday that falls on a non-workday. (i.e., Mondays
- Memorial Day, Labor Day); such full time-employee(s) who must work on a City holiday
which falls on a regular workday will receive time and one-half compensation, plus credit for
a full floating holiday.

B. CHRISTMAS LEAVE OBSERVED
If Christmas Day falls on a Saturday, the Christmas Day holiday is observed on Friday; the
Christmas Eve holiday is observed on Thursday. If Christmas Day falls on a Sunday, the
Christmas Day holiday is observed on Monday.
Part-time employees whose regular work day falls on a City holiday will receive pro-rated
holiday pay (50% = 4 hours, 75% = 6 hours) for the day the City observes a holiday.
Part-time employees whose regular work day does not fall on a City holiday (employee works
Tuesday, Thursday and Saturday, and holiday is on a Monday), will not receive compensation
or holiday credit.
Part-time employees whose regular work day falls on the same day as a City holiday and

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the employee is required to work will receive paid time and a half for regular hours worked
that day, plus prorated floating holiday credit.

C. CITY CLOSURE
The City shall be closed between Christmas Eve and New Year's Day. During the period
between Christmas Eve and New Year's Day, an employee can take accrued vacation, floating
holiday, compensatory time or take the time without compensation. Sick and personal leaves are
not eligible leaves for use during the closure. However, employees who become ill during the
furlough may have sick leave substituted provided a medical verification of treatment from the
employee's attending physician is provided promptly on return to work. Physician certificate
should specify date(s) of illness. The City maintains the right to determine essential services
which will still operate during the closure between Christmas Eve and New Year's.

6.3

JURY LEAVE

An employee summoned to jury duty or summoned as a witness in a City-related matter shall not
suffer a loss of pay or other benefits by reason of said service. If at least one- half of the
employee's normal day shift remains (when the employee returns to Union City), the employee
shall return to work. If the employee's work shift is other than a day shift, said employees shall
not be required to report to work on that day. Payment and retention of Juror Service Fees shall
be governed by State law. Employees are allowed to keep any mileage or transportation
allowance paid by the court. Verification of Jury Leave attendance is required.

6.4

MILITARY LEAVE

Military leave shall be granted in accordance with the provisions of state law. All employees
entitled to military leave shall give their department head an opportunity, within the limits of
military requirements, to determine when such leave shall be taken.

6.5

OCCUPATIONAL INJURY LEAVE

For employee injury or disability falling within the prov1is1ions of the State Worker's
Compensation Disability Act, additional compensation equal to the difference between 85% of
said employee's regular pay and their disability compensation allowable shall be paid for a total
not to exceed 176 hours per year, commencing from the date of injury or equal to one- half (1/2)
of the amount of the employee's accumulated sick leave, whichever is greater, as of July 1, of
each fiscal year. Leave taken subject to this provision is not reportable to CalPERS and is
excluded from service and pension consideration. Included in the calculation of the 176 hours
granted will be compensation for any waiting period, however, not included would be related
medical appointments. Following exhaustion of this benefit, an employee may utilize
accumulated sick leave to the extent available to make up the difference between said employee's
regular pay and their disability compensation allowance.

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An employee unable to perform all the normal and regular job assignments due to the on- the job
injury or illness, may be assigned to modified duty function by the supervisor, when such
assignments are authorized and approved by the attending physician and when appropriate work
assignments are available.
Additionally, the City will continue medical, dental, vi1s1ion care and life insurance premiums
for the injured employee and their family at the regular rate for the period the employee is on
authorized occupational injury leave.

6.6

PERSONAL LEAVE

The City shall allow twenty (20) hours per year of accumulated sick leave to be used for
conducting personal business activities. Personal business activities are. defined as business that
cannot be conducted at a time not in conflict with the employee's workday or an emergency over
which he/she has no control which requires immediate attention, or for matters affecting the
immediate welfare of the employee's family as defined in Section 6.04 of this · MOU. Personal
leave shall not be used as a substitute for, or in conjunction with vacation leave, nor shall it be
used to attend social activities. A maximum of eight (8) hours of personal leave, not used during
the fiscal year may be accumulated in addition to the regular 20-hour allowance, increasing the
personal leave allowance to twenty-four (28) hours within the fiscal year.
In addition, for employees who have accumulated a minimum of 100 hours of sick leave as of
July 1 of the fiscaleach year, the City will convert may utilize eight (8) additional hours of
accumulated sick leave for personal leave during the ensuing fiscal year. For employees who
have accumulated 200 hours of sick leave as of July 1 of each year, by the beginning of the fiscal
year may utilize the City will convert twelve (12) additional hours of accumulated sick leave for
personal leave purpose. Personal leave hours credited under this provision are non-cumulative.
The maximum balance for personal leave is forty (40) hours.

A. ADMINISTRATION
It is expressly understood that as long as the employee complies with the request deadline
and form completion requirements, the only additional inquiry that can be made by a
supervisor/management staff member is whether the reason for Personal Leave request
can be accomplished other than during the employee’s regular work hours.
The employee must request personal leave if non-emergency, at least two (2) workdays
prior to time of utilization on the form provided. In cases of emergency, the two (2)
workday notification procedure may be waived by the immediate supervisor, provided
the form is completed and the reason for the request is stated.

6.7

SICK LEAVE

Employees shall earn 3.69 hours per pay period of sick leave without limit on accumulation.
Employees absent without pay for any reason for more than 36 hours during a two week pay
period shall not earn sick leave benefits for that pay period. Sick leave records shall be

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maintained on an hourly basis. Sick leave shall be taken in periods of no less than fifteen (15)
minutes.
Employees shall be allowed to convert sixty (60) hours of unused sick leave per fiscal year to
their vacation time bank provided the employee maintains a balance of four hundred eighty (480)
hours of sick leave. Conversion of sick leave to vacation leave is on an hour-for-hour basis and
may only take place at the end of each fiscal year.

A. SICK LEAVE UTILIZATION
Sick leave may be utilized due to the employee's personal illness, injury, maternity, or sickness
or injury in the immediate family, in accordance with the provisions outlined in Administrative
Policy Memorandum No. 21, Administration of Sick Leave which shall serve as the operating
guideline for both employees and management.
Employees shall, whenever possible, make appointments for medical, dental, and similar
purposes on non-work hours. If this is not possible, sick leave may be used for these purposes for
a minimum of one (1) hour and shall not exceed four (4) hours except in unusual circumstances.
Absence for illness may not be charged to sick leave if not already accumulated by the
employee. It is the City's intent that discussions regarding an employee's attendance take place in
conditions that ensure the employee's privacy rights are safeguarded.
Employees who become ill during a scheduled vacation may have sick leave substituted for
vacation hours for the days/hours of the illness/injury, provided a medical verification of
treatment from the attending physician is provided promptly on return to work. An employee
unable to perform all the normal and regular job assignments due to personal illness or non-jobrelated injury, may request light duty assignments in lieu of sick leave absence, when such
assignments are authorized in writing by the employee's attending physician. Light duty
assignments are subject to work availability and approval by the supervisor.

B. SICK LEAVE NOTICE & CERTIFICATION
In order to receive compensation while absent on sick leave, the employee or someone on their
behalf shall notify their immediate supervisor prior to or within one (1) hour after the time set for
reporting to work except in unusual circumstances. When absence is for three (3) or more
consecutive workdays, the employer may require the employee to- file a physician's certificate
stating cause of absence with the supervisor, for forwarding to the Human Resource Department.
The intent of this provision shall not be circumvented by the return of an employee to work for
one day and, thereafter taking sick leave for more than three (3) consecutive workdays.

6.8

UNPAID LEAVES OF ABSENCE

The City Manager, upon written request of a full-time employee other than a probationary
employee, may grant for the good of service, a leave of absence without pay for a maximum
period of one (1) year. The City Manager may grant an extension or an approved leave of
absence without pay for an additional period, said extension not to exceed one (1) year.

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Leave may be granted if it does not have an unduly adverse impact on the service, the purpose of
the leave would be beneficial to the City or would meet some pressing and extreme need of the
employee. Requests for an unpaid leave of absence for the birth or adoption of a child may be
submitted pursuant to this provision, and consistent with Administrative Policy Memorandum
#21 and the Family Medical Leave Act. Whenever granted, such leave shall be in writing and
signed by the City Manager. Upon expiration of such a leave, the employee shall be reinstated to
the position held at the time the leave was granted and said employee shall retain their seniority
based on years of service earned prior to the leave of absence. Failure of the employees to report
promptly at the expiration of the leave of absence or within a reasonable time after notice to
return to duty shall terminate their right to be reinstated.
Notwithstanding the above, the City will comply with the provisions of the Family Medical
Leave Act of 1993, effective February 5, 1994, and the California Family Rights Act of 1991, as
amended and defined by regulations to be issued by the State Department of Fair Employment
and Housing and the U.S. Department of Labor.

6.9

VACATION

From the beginning of employment with the City through completion of three (3) years of fulltime service, an employee shall earn 3.08 hours vacation leave per pay period.
Employees shall receive cash payment for unused vacation earnings at their current salary rate at
the time of separation. Preference shall be given to the most senior employees within a
classification in a division in scheduling a vacation.
Effective on the adoption of the MOU, employees shall accrue vacation in accordance with the
table below:
BiWeekly
3.08
Hours
Accrual
4.62 Hours
5.38 Hours
6.15 Hours
7.69 Hours

Years of Completed
Service
0-3 Years
4-8 Years
9-12 Years
13-15 Years
16 Years and Over

Annual
Accrual Rate
80 Hours
120 Hours
140 Hours
160 Hours
200 Hours

Employees may not use vacation benefits during the first six months of service except during the
holiday furlough between Christmas Eve Day and New Year's Day. Vacation benefits are
accrued bi-weekly and may be accrued to a maximum balance of two times the annual accrual
rate.
If the employee reaches maximum accrual, they will no longer accrue vacation until their excess
vacation balance is below the required cap.

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Employees must take a minimum of 40 hours vacation and/or compensatory time per fiscal year.
Employees not using at least 40 hours vacation and/or compensation time off per fiscal year shall
have their accumulated vacation allowance charged for the difference between actual vacation
leave taken and 40 hours.
Employees absent without pay for more than 36 hours during a pay period do not earn vacation
benefits for that pay period.
For fiscal year 2021-2022, employees who take a minimum of 80 hours of vacation or
compensatory time off during a fiscal year are eligible to cash in up to 80 hours of accrued
vacation balance. In order to be eligible to cash in accrued vacation the employee must have an
accrued vacation balance after cashing in vacation of at least 40 hours. An employee must make
a written request prior to June 1 of the year.
Beginning calendar year 2023, uUnder the following conditions employees may make an
irrevocable election to sell back to the City up to eighty (80) hours of accrued vacation leave per
fiscal year at the employee’s base rate of pay. To remain eligible forAt the time of distribution,
the following must be true:
• The employee must have taken a minimum of eighty (80) hours of vacation and/or
compensatory time off in the preceding twelve (12) months.
• The employee must have a remaining balance of at least forty (40) hours following the
sell back.
These criteria are evaluated at the end of the eleventh (11th) pay period of each calendar year.
Requests to sell back vacation leave must be received by Payroll Human Resources no later than
December 31 of each year for the following year’s election and will be paid out prior toin the last
pay period of the fiscal year.
The City makes no representation as to the tax consequences of an employee cashing out accrued
leave or the vacation sellback program. It is the employee’s sole responsibility to address the tax
consequences of cashing out accrued leave or the vacation sellback program.

Vacation Scheduling
If two (2) or more employees within the same department request the same vacation day(s)
within the same business day, and the department is only able to approve the request of one of
the two employees, the request of the employee with the most seniority in the classification shall
be approved, unless operational necessity requires the more senior employee to be present due to
specialized skills or licenses.
After a request for vacation has been approved by the employee’s immediate supervisor, the City
shall not rescind/revoke such approval except in the case of an emergency or operational
necessity.

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6.10 PREMIUM PAY DURING PAID LEAVE
Regular premium pay shall continue to be paid during such paid leaves as vacation, sick leave,
etc.

SECTION 7.0 PROBATIONARY PERIOD
Probationary period for all employees shall be one thousand forty hours (1,040) worked.
Maintenance Trainee - Streets and Maintenance Trainee - Parks and Grounds employees will
have a probationary period of two-thousand eighty hours (2,080). Trainees will be provided onthe-job training sufficient to acquire knowledge and skills within specific (quarterly) time
frames. Only those Trainees who complete and pass quarterly knowledge and skills examinations
and obtain their Class A driver's license within one year, will continue training and employment.
Any Trainee who fails to pass the quarterly examination will be released from the Trainee
position. Employees who are hired as a Maintenance Trainee (Streets and Maintenance & Parks
and Grounds) and who promote to a Maintenance Worker 1, shall serve maximum probationary
period of two-thousand eighty (2080) hours while an incumbent of either the Maintenance
Trainee or as a Maintenance Trainee and as a Maintenance Worker I. Employees who promote
from a Maintenance Trainee to a Maintenance Worker I shall not be subject to an additional
probationary period.

SECTION 8.0 HEALTH AND WELFARE BENEFITS
8.1

MEDICAL INSURANCE

The City shall contribute to the cafeteria plan (medical, dental and vision) for each bargaining
unit member up to Two Thousand dollars ($2,000) per month. This monthly contribution
includes the City's basic employer contribution for health premiums under PEMHCA which City
Council Resolution No. 2279- 02 set as the minimum required under PEMHCA. Employees shall
pay premium costs exceeding this amount.
Effective the first pay date of the month following City Council approval of this Agreement, the
City shall increase its contribution to the cafeteria plan up to Two Thousand Two Hundred
dollars ($2,200) per month for each bargaining unit member.
Effective the first pay date of 2027, the City shall increase its contribution to the cafeteria plan
up to Two Thousand Two Hundred Fifty dollars ($2,250) per month for each bargaining unit
member.
The City shall provide the regular part time employees the same medical benefits as provided to
full time employees except that the City contribution toward medical, dental and/or vision
coverage for those part time employees who are eligible for coverage shall be prorated. The
prorated amount shall be determined by the relationship which the part time employee's regular
schedule bears to the full-time schedule.

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In the event that a part time employee works full time for a period in excess of sixty (60)
calendar days, the employee's benefit accumulation shall reflect the full-time schedule. Part-time
employees assigned to intermittent, temporary or regular assignments of less than twenty (20)
hours per week are not eligible to participate in the group medical, dental, or vision care plans.
This exclusion specifically includes part-time employees who may accumulate more than 1,000
hours of work per year by combining two or more temporary or intermitted work assignments
(i.e., indifferent programs)
The Union agrees to meet and confer with the City regarding the potential re-structuring of
employee medical insurance benefits, with the understanding that such discussions are not
intended to reduce employee benefits, but rather, to assist the City in controlling its medical
insurance costs and increase administrative flexibility.
Employees who are also covered for medical benefits through a spouse's or other alternative
medical insurance coverage may elect not to enroll in a City group medical plan. In lieu of
payment of medical insurance premiums, the City will pay the employee who waives coverage,
the amount of three hundred fifty dollars ($3500) per month , effective the first pay date of the
month following City Council approval of this Agreement or $138.46 per pay period. Employees
may elect to receive this payment in cash, paid directly to the employee in their normal
paycheck, or to have this amount deposited into the employee's ICMA deferred compensation
account. Approval for the cash payment/deferred compensation deposit is subject to acceptance
of satisfactory certification of spousal or other alternative medical coverage by the Human
Resources Director. Retirees may elect to continue coverage with the group medical plan , if
approved by CalPERS.
The City will contribute to PERS health insurance premiums, for retirees who were covered by
an MOU between the City and SEIU at the time of their retirement and are enrolled in a PERS
health plan, and for employees participating in the City’s cafeteria plan described above, an
amount equal to the City's basic employer contribution for health premiums which City Council
Resolution No. 2279-02 set as the minimum required under PEMHCA.
Payment of the City's share of medical insurance premium costs during approved leave of
absence for medical reasons shall be as provided in the Family and Medical Leave Act of 1993.

8.2

LIFE INSURANCE

The City shall provide life insurance and AD&D coverage for each employee in the amount of
$100,000. Additional life insurance may be provided at employee's expense.

8.3

MEDICAL EXAMINATION

The Grounds Division employees assigned to spray operations will receive appropriate annual
medical examinations.

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8.4

FLEXIBLE BENEFIT PLAN

The City agrees to implement a Section 125 (Flexible Benefit) Plan for bargaining unit
employees subject to the following conditions being satisfied:
A. Participating bargaining unit employees shall pay a monthly fee not to exceed $10.00
as determined by the Plan Administrator.
B. The City's insurance broker-of-record shall present the City with acceptable
alternatives for plan administration.
C. Plan elements shall include premium conversion, dependent care, un-reimbursed medical
and Alternate Benefit.
D. The Plan shall be made available to all City employees.

8.5

DISABILITY INSURANCE

The weekly indemnity insurance plan shall provide the same benefits as State Disability
Insurance and the City shall pay up to a maximum of $12.50 toward the monthly premiums for
each employee. Employees shall be responsible for payment of monthly premiums above $12.50.

SECTION 9.0 SAFETY
9.1

SAFETY EQUIPMENT, PROTECTIVE CLOTHING, UNIFORMS

Safety equipment which in the sole discretion of the City is necessary for employees shall be
furnished by the City.
Protective clothing such as uniforms, gloves, raincoats, safety toe covers, etc. shall be provided
in sufficient quantities. Employees who are furnished with a uniform by the City are expected to
wear it at all times when on duty. Approved tee-shirts are in compliance with the uniform
complement. Tools required by the City shall be furnished without charge, however, employees
shall be responsible to exercise due diligence and care to prevent and avoid loss, theft, damage,
and breakage.
Mechanics, Lead Mechanic and Mechanic Trainee are responsible for providing their own hand
tools and socket sets up to %'' drive. However, the City will provide Technicians, Mechanics,
Lead Mechanic and Mechanic Trainee a tool allowance of
$400/year. Such allowance will be used to pay for hand tools which the employees purchase and
use in the course of working on City vehicles. Such allowance will be paid to employees as a
reimbursement for tools which have been purchased and are used for work on city vehicles and
equipment. Employees will be required to submit receipts in order to be reimbursed.

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The City, at its cost, shall provide winter jackets to Parks and Grounds, Streets, Building
Maintenance, and Garage employees. In addition, Building Inspectors and Public Works
Inspectors will be provided winter jackets.

9.2

SAFETY SHOES/BOOTS/GLASSES

The City agrees to pay eligible bargaining unit employees in the Street Division, Parks and
Grounds Division, Building Maintenance Division, Building /Code Compliance Inspector,
Neighborhood Preservation Inspector, Public Works Inspector, and Garage operationFleet
Division classifications $300250 in the second pay period of each fiscal year, to purchase
construction type, hard-soled boots to be worn on the job. Effective 7-1-18, the maximum
amount will be increased to $300. The Safety Committee shall develop a list of available boots
meeting these requirements.
An employee may elect to receive city-paid basic prescription safety glasses no more than once
every two years, based on the employee's VSP eligibility period. "Basic" prescription safety
glasses are defined as those furnished with shatterproof lenses, scratch resistant coating, tinting,
and side shields, but not including cosmetic lens treatments such as grinding or upgraded frames.

9.3

SAFETY AND TRAINING COMMITTEE

A Safety and Training Committee consisting of representatives from all City departments shall
meet no less frequently than quarterly to hold safety inspections and meetings to recommend
improvements consistent with OSHA and to recommend training programs to City management.
The Union may designate up to three (3) representatives to the Committee. The Human
Resources Director or designee shall serve as staff to the Committee.
Skills and Safety Enhancement Opportunities
The Safety and Training Committee representatives designated by the Union shall meet with the
Human Resources Director and/or the Human Resources Director’s designee for the purpose of
identifying and promoting job skill enhancement, safety and career development training needs
for bargaining unit members. Such job skill enhancement, safety and career development training
that may be offered may include, but is not necessarily limited to: computer, written and oral
presentation, communication, interviewing, ergonomic, cyber security, disaster preparedness,
first aid/CPR, hazardous materials, safety on the job in addition to other employment-related
training offered by the City.

9.4

WORKPLACE SAFETY

The City shall endeavor to provide safe and healthy working conditions for employees. The City
will continue to make a good faith effort to assure safe and healthy working conditions for
pregnant employees including provision of safety equipment, manual performance of the work,
and medically recommended restrictions.
The City agrees to meet with the Union, upon request, to review findings and receive
recommendations for modifications in safety regulations.

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9.5

DMV EXAMINATIONS

The City agrees to pay for any medical examination or driver's license fee for any bargaining unit
employee who is required by the City to obtain and maintain a OMV Class A or B license in
order to perform their regular duties. Such medical examinations will be provided by a qualified
City physician during the employee's normal working hours unless otherwise arranged by the
supervisor and employee. It is expressly understood that the City will not incur any over-time
payments as a result of the medical examinations.

SECTION 10.0 GRIEVANCE PROCEDURE/DISCIPLINARY
PROCEDURE
10.1 GRIEVANCE DEFINITIONS
A grievance shall be defined as any dispute, which involves the interpretation or application of
the Memorandum of Understanding of the City of Union City Personnel Rules. All grievances
filed shall utilize the approved grievance form.
Grievances submitted in writing pursuant to this provision shall cite the section of the
M.O.U. alleged to have been violated. The parties recognize disputes shall be resolved
expeditiously at the lowest possible administrative level, notwithstanding the right and
desirability of the employee or Union to bypass the initial steps if the case involves decisionmaking at a higher administrative level.

10.2 GRIEVANCE PROCEDURE
Step 1: The employee and/or their representative may present the grievance informally, in
writing, or orally, to the immediate management supervisor within ten (10) working days of the
occurrence of the dispute or ten (10) working days from such time as the employee or Union
could have reasonably been aware of the occurrence. The supervisor shall respond within seven
(7) working days of submittal by/or discussion with the grievant.
Step 2: Should the grievance remain unresolved at Step 1; the grievance may be submitted to the
Department Head or their designee within seven (7) working days of the discussion held in Step
1. A written response will be given to the employee and the Union within seven (7) working days
of submittal to the Department Head or their designee.
Step 3: Should the matter remain unresolved, the grievance will be submitted to the Human
Resources Director and/or the City Manager and assigned Union Business Representative who
shall meet within twenty (20) working days of receipt of the grievance from Step 2 and attempt
to resolve the grievance. The Human Resources Director or City Manager shall provide a written
response within ten (10) working days of the date of discussion with the Union Business
representative.
Step 4: Should the matter remain unresolved, either party may request the involvement of a
Factfinder within thirty (30) days of the meeting held in Step 3. The names of five (5)

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Factfinders shall be obtained from the State Conciliation Service. The City and Union shall
alternately strike names from the list beginning by a coin flip until one name remains. The City
and Union agree to divide the cost equally of said Factfinder. The Factfinder designated to hear
the dispute shall be authorized to submit a recommendation(s) to the parties to resolve the
dispute. Said recommendation(s) must be accepted by both the Union and the City Council in
order to become effective.
In the event the recommendation(s) is rejected by either party, the action previously taken, or any
compromise settlement reached in Steps 1 through 3 of the grievance procedure shall stand, or
other action by the City Council, or the Union may be considered. The Factfinder shall have no
power to make recommendation(s), which would change, add, delete, or otherwise amend this
Agreement or Rules, Regulations or Resolution of the City by reason of their
recommendation(s), but shall be limited to the interpretation thereof. Parties who have direct
knowledge of circumstances relating to the grievance may be present at the request of either
party during any stage of the proceedings. In the case of employees, they shall be compensated at
their regular rate of pay for actual time spent in such meetings. The time between the steps of the
procedure may be extended by mutual agreement; requests for an agreement to extend the
deadline shall be confirmed inwriting.
Failure by the employee or Union to follow the time limits unless extended by mutual agreement
shall cause the grievance to be considered withdrawn. Failure by the City to follow time limits
unless extended by mutual agreement shall cause the grievance to be deemed settled in favor of
the employee.

10.3 DISCIPLINARY DEFINITIONS
The City agrees to utilize a progressive disciplinary approach to correct an employee's behavior
or improve the employee's work product.
At the time of initial filing of an appeal involving a disciplinary matter, the employee must elect
to utilize either the appeal procedure contained in the Memorandum of Understanding, or the
grievance procedure outlined in the City Personnel Rules, Section
12.00. All appeals filed shall utilize the approved appeal form. Election of either procedure shall
preclude utilization of the other.

10.4 SUSPENSION: NOTICE OF INTENT
The City agrees to hold disciplinary suspensions in abeyance until completion of the second
(2nd) step of the Appeal Procedure. The City shall provide the Union Business Representative
with a copy of any Notice of Intent to impose disciplinary action against a bargaining unit
employee.
Step 1: An employee who receives a Notice of Intent to Impose Disciplinary Action may request
a Skelly Hearing in accordance with Skelly vs. the State Personnel Board. The City shall assign a
Skelly Officer to hear the matter and make a determination.

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Step 2: Should the matter remain unresolved; the appeal will be submitted to the Human
Resources Director and/or the City Manager and assigned Union Business Representative who
shall meet within twenty (20) working days of receipt of the appeal from Step 1 and attempt ·to
resolve the grievance. The Human Resources Director or the City Manager shall provide a
written response within ten (10) working days of the date of discussion with the Union Business
Representative.
Step 3: Should the matter remain unresolved, either party may request the involvement of a
Factfinder within thirty (30) days of the meeting held in Step 2. The names of five (5)
Factfinders shall be obtained from the State Conciliation Service. The City and Union shall
alternately strike names from the list beginning by a coin flip until one name remains. The City
and Union agree to divide the cost equally of said Factfinder. The Factfinder designated to hear
the dispute shall be authorized to submit a recommendation(s) to the parties to resolve the
dispute. Said recommendation(s) must be accepted by both the Union and the City Council in
order to become effective.
In the event the recommendation(s) is rejected by either party, the action previously taken, or any
compromise settlement reached in Steps 1 through 3 of the appeal procedure shall stand, or other
action by the City Council or Union may be considered. The Factfinder shall have no power to
make recommendation(s), which would change, add, delete, or otherwise amend this Agreement
or Rules, Regulations or Resolution of the City by reason of their recommendation(s), but shall
be limited to the interpretation thereof. Parties who have direct knowledge of circumstances
relating to the appeal may be present at the request of either party during any stage of the
proceedings. In the case of employees, they shall be compensated at their regular rate of pay for
actual time spent in such meetings. The time between the steps of the appeal procedure may be
extended by mutual agreement; requests for an agreement to extend the deadline shall be
confirmed inwriting.
Failure by the employee or Union to follow the time limits unless extended by mutual agreement
shall cause the appeal to be considered withdrawn. Failure by the City to follow time limits
unless extended by mutual agreement shall cause the appeal to be deemed settled in favor of the
employee.

SECTION 11.0 MISCELLANEOUS PROVISIONS
11.1 EDUCATION REIMBURSEMENT
When an employee voluntarily and with prior approval of the Human Resources Director
undertakes any education or training program that will improve their skills and abilities in
relation to the job, the City will reimburse the employee upon successful completion of the
course for the cost of the course or training. The reimbursement will be limited to $1,500 per
year. If the books are turned over to the City upon course completion, the City shall reimburse
the employee for the cost of the books. When the class is of unusual value and cannot be
rescheduled during the employee's off hours, the employee may be excused at no loss of pay.

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11.2 BENEFICIAL PRACTICES
City agrees that, as a result of signing this agreement, rules or regulations or practices regarding
wages, hours and other terms and conditions of employment will not be changed without prior
negotiations as provided by State law.

11.3 CONTRACTING OUT
The City shall create a labor/management committee consisting of the Union President and one
other individual designated by the Union, at least 45 days prior to releasing a Request for
Proposals to replace existing work performed by the bargaining unit that will require the layoff
of employees in the bargaining unit. The Committee shall meet to discuss the following:
•
•
•

Review the proposed scope of the work to be covered in the RFP.
Review the current cost for the City to provide the service.
Determine if there are any ways to reduce the current cost for providing the service.

After meeting with the Union, the City shall determine if the need still exists to issue the RFP. If
the RFP results in a lower cost, the City shall have the right to accept the RFP.
The City will give the Union two (2) weeks' notice prior to contracting out bargaining unit work
which does not result in a reduction of force.

11.4 HEALTH AND SAFETY
In the event an employee has justifiable reason to believe that safety and health are in danger due
to an alleged unsafe working condition, or alleged unsafe equipment, he/she shall immediately
inform their supervisor who shall have the responsibility to determine what action, if any, should
be taken. Should equipment be necessary, the City shall make every effort to acquire it in an
expeditious manner, contingent on available funds. An employee may be reassigned to perform
other duties pending full investigation of the alleged unsafe condition and/or equipment and
corrective action being taken. In addition, the City agrees to maintain a Safety Committee,
which will make recommendations on health and safety issues that occur in the workplace. In
order to provide a safe and healthy place to work, the City agrees to comply with laws applicable
to its operations concerning the safety of employees covered by this agreement. It is the
responsibility of both represented and management employees to comply with all safety rules
and regulations established by the City.

11.5 FILLING OF VACANCIES
The City agrees that it will make all reasonable efforts to ensure that vacancies occurring in
bargaining unit positions are filled within six (6) months of the occurrence of the vacancy.
However, the City shall not be deemed in violation of this provision if extenuating circumstances
occur; such extenuating circumstances may be, but are not limited to, special recruitment
considerations and/or classification/organizational issues. In the event a position cannot be filled
within six (6) months, the City will notify the Union in a timely manner. In the event of extended
authorized industrial injury, personal or temporary leaves of absence, the Union agrees that the

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City may make temporary appointments consistent with applicable City Personnel Rules to
ensure that services continue to be provided.

11.6 PERSONNEL FILES
A Written Reprimand in an employee's personnel file will be removed from the file one year
after date of issuance. Removal of a Written Reprimand from an employee's personnel file is
subject to the following:
•
•

A written request for removal of a Written Reprimand, from the affected employee, is
received by the Human Resources Department.
No additional disciplinary action has been imposed upon the affected employee within
the one-year period following issuance of the initial Written Reprimand.

11.7 SAVINGS CLAUSE
In the event any provision of the Agreement is declared by a court of competent jurisdiction to
be illegal or unenforceable, such nullification shall not affect any other provisions of the
Agreement and the parties shall renegotiate the voided section to conform as nearly as possible
to the original intent.

11.8 REVIEW OF OPERATIONAL ITEMS OF MUTUAL INTEREST
The parties agree that the Executive Board and Management (Human Resources Director and
Deputy City Manager) will continue to meet on a monthly basis to review operational items of
mutual interest.

11.9 SEPARABILITY
In the event that any portion of this Agreement shall be held to be in violation of any federal or
state law or final judicial decision of a court of competent jurisdiction, the balance of the
Agreement shall continue in full force and effect, and the parties shall within 60 days of such
determination, commence negotiations to re-write the affected provision(s) to remedy the legal
defect(s) and to conform as closely as possible to the intent of the original language.

SECTION 12.0 TRANSFER AND PROMOTION PROCEDURES
The City shall post announcements for all City job vacancies at each of the following locations:
Civic Center Corporation Yard Holly Community Center Kennedy
Community Center Ruggeri Senior Center Union City Sports Center
Announcements shall be posted for ten workdays.
Non-probationary part-time employees scheduled for year-round weekly assignments of twenty
(20) hours of more may request movement to a vacant, full-time position in the same
classification within the same department. Such request must be made in writing to the

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Department Head and Human Resources Director and must be received prior to the final filing
date of the recruitment process as established by the Human Resources Department. The
Department Head shall have the discretion to deny the request or recommend that the action be
approved by the Appointing Authority. In the event of approval, the employee shall be subject to
a six-month probationary period, regardless of step placement within the salary range. It is
understood that part-time employees as defined above, may apply for movement to a full-time
vacant position in another department. However, approval of such action shall occur only with
the consent of both department heads as specified in Section 8.04 of the Personnel Rules, and the
affected employee shall serve a six (6) month probationary period

12.1 REALLOCATION OF POSITION
The City agrees to conduct a Certification Analysis in instances where a part-time position is
reallocated to a different City classification on a full-time regular basis, provided that no fulltime regular employees in the classification request transfer. The Certification Analysis shall be
conducted by the Human Resources Department for the purpose of determining an incumbent's
qualifications relative to the qualifications established for the newly classified position. The
Certification Analysis shall evaluate:
a) Whether the incumbent meets the established minimum qualifications for the alternate
classification;
b) Whether the incumbent is non-probationary;
c) Whether the incumbent's job performance has been satisfactory, as demonstrated by
overall satisfactory performance appraisals, and the absence of disciplinary action, for a
period of one-year prior to the establishment of the newly created position.
An incumbent who does not meet the minimum qualifications for the alternate classification, as
determined by the Certification Analysis, shall not be considered for appointment to the newly
created position.
Should an eligibility list exist for, and the incumbent has been determined to meet the minimum
qualifications of the alternate classification, the incumbent shall be certified to the eligibility list
in an unranked position. The incumbent and all eligible that have been certified for the eligibility
list will be considered when filing the newly classified position.
Should no eligibility list exist for, and the incumbent meets the minimum qualifications the
alternate classification, and no full-time regular employee in the classification requests transfer
to the newly created position, the incumbent shall be appointed to the position.
It is further agreed that whenever a part-time position in a given City classification is reallocated
to full-time in the same classification, the following "'order of filling" that full- time position
shall be observed:
1. Full time employees wishing to exercise transfer rights as provided in Section 8.03 of the

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City Personnel System Rules and Regulations.
2. The incumbent in the part-time position, given overall satisfactory job performance and
the absence of disciplinary action.
3. Part-time employees requesting movement pursuant to Section 9.00 Transfer, of the Parttime Provisions of this M.O.U.
4. Open competitive examination.

SECTION 13.0 DURATION
This agreement shall continue in full force and effect from January 1, 20252 to December 31,
20274.

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LETTER OF AGREEMENT
9/80 ALTERNATE WORK SCHEDULE

1. IMPLENTATION
A. WORK PERIOD DEFINED
For employees working a 9/80 schedule, the workweek for purposes of weekly overtime shall
commence and end at the midpoint of their regular work schedule on the employee's 8-hour
workday. For all employees, this midpoint shall be on Friday. Supervisor will be responsible
for monitoring employees' hours to ensure they do not work overtime inadvertently or
without prior approval. The timecard of an employee who works their regular 9/80 schedule
and doesn't work overtime during a pay period shall show a total of eighty (80) hours.
A 9/80 work plan is a schedule that allows an individual to work eighty (80) hours in nine (9)
days and have the tenth day in the two-week period off. In order to accomplish this, an
individual will work nine (9) hours on Monday, Tuesday, Wednesday, and Thursday each
week. During the first week, the individual will work eight (8) hours on Friday and in the
second week the individual will have Friday off except for employees in Leisure Services
who will develop a 9/80 schedule which alternates their additional weekday off. Consistent
with Section 4.02 Overtime of the City-SEIU 790 MOU, overtime compensation will be paid
for assigned hours worked in excess of the normal workday (8 or 9 hours, depending on
scheduling) and/or the normal work week

B. DAYS OFF
Every other Friday shall be the designated day off. This will concentrate the effect of the
alternate work schedule (AWS) and make it easier to plan work schedules and meetings. It is
understood that there should be fewer day/hours off for medical appointments, personnel
leave, etc., since staff is encouraged to schedule these on their day off.

C. VACATION
The employee will be charged for the number of hours that they would have been scheduled
to work during the period they are on vacation, i.e., vacation is Monday - Friday, the hours
during that period could be either 44 or 36 depending on the individual's schedule.

D. SICK LEAVE
A day sick would be charged as nine (9) hours unless the sick day falls on the normally
schedule eight (8) hour day. No adjustments or allowances are made for illness on a normally
scheduled day off.

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E. BEREAVEMENT LEAVE
Leave time requested under Section 6.04 shall be converted to hours based on a 9-hour day
unless the bereavement day falls on the normally scheduled eight (8) hour day.
Bereavement Leave: Five (5) days allowed, equivalent to forty (40) hours.

F. MILITARY LEAVE, JURY DUTY
If the duration of leave is expected to be longer than one week, the employee will
automatically convert to a five-day, forty-hour (5/40) week at the beginning of the work
period in which the military leave or jury duty is scheduled to begin. After completion, the
employee may return to the 9/80 program at the beginning of the next work period after their
return.

G. LUNCH PERIOD/BREAKS
For City Hall employees, in addition to a one (1) hour unpaid lunch, one 15-minute break in
the morning, and one in the afternoon, are permitted for employees participating in the plan,
schedule according to departmental needs. Unused break time is forfeited and may not be
used to extend the meal period or reduce the workday.
Corporation Yard employees shall also be entitled to one 15-minute break in the morning and
one 15-minute break in the afternoon.

H. EXCEPTIONS
It may be necessary to have staff members revert to a 5/40 schedule due to operational
requirements. This will occur only on a case-by-case basis as recommended by the
Department Head and authorized by the City Manager. In such instance, the City shall
provide the Union and affected employees with ten (10) working days' notice prior to such
change. The Maintenance II Public Works position shall not work the 9/80 schedule.
In rare instances, employees may be asked/required to work on their day off. If this occurs,
the member will receive either compensatory time or overtime as provided in Section 4.02 of
the M.O.U.

I. WORKDAY
All participating employees in City Hall shall work 8.00a.m. to 6:00p.m. on the nine (9) hour
days; on the eight (8) hour days, the schedule shall be 8:00a.m. to 5:00p.m. with one hour for
lunch. The public reception/service counters in City Hall shall remain open to the public on
both the 8-hour and 9-hour workdays from 12:00p.m. to 1:00p.m. Employees at the
Corporation yard shall work 7:00a.m. until 4:30p.m. on the 9-hour workday, with a half hour
unpaid lunch; on the eight (8) hour day, employees shall work 7:00a.m. to 3:30p.m. with a
half-hour unpaid lunch. During Daylight Savings Time, Corporation Yard employees shall
report to work at 6:30a.m.; during Standard Time, the shift start time shall revert to 7:00 a.m.

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APPENDIX A-1
City of Union City Salary Compensation Plan Effective 05/30/2022

Bargaining Unit
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021

Pos #
50520
50525
50530
50290
50201
50255
50251
50566
50256
50351
50080
50090
50100
50332
50537
50323
50361
50360
50330
50342
50320
50325
50350
50500
50505
50510
50560
50291
50370
50110
50160
50600
50380
50538
50341
50517
50321
50326
50536

Classification Title
Administrative Assistant I
Administrative Assistant II
Administrative Assistant III
Bldg./Code Comp. Inspector
Bldg./Code Comp. Insp. - Trainee
Building Permit Technician
Building Permit Technician II
Communications Coordinator
Community Development Technician
Facility Maint - Worker
Finance Specialist I
Finance Specialist II
Finance Specialist III
Lead Facilities Maintenance Worker
Lead Outreach Worker
Lead Veh. Heavy Eqpt. Mech.
Leisure Services Maintenance Worker
Maint I - Parks & Grounds
Maint I - Streets
Maint II - Parks & Grounds
Maint II - Streets
Maint Trainee-Parks & Grounds
Maint Trainee-Streets
Office Specialist I
Office Specialist II
Office Specialist III
Preschool Site Supervisor II
Public Works Inspector
Public Works Maintenance II
Recreation Administrative Technician
Recreation Program Coordinator
Recycling Programs Coordinator
Special Projects Coordinator
Street Outreach Worker
Street Sweeper Operator
Transit Coordinator
Veh. Heavy Eqpt. Mech.
Vehicle Equipment Technician
Youth Employment Coordinator

Step 1
4,999
5,469
5,987
7,213
6,360
5,750
6,252
5,134
5,610
5,556
4,653
5,095
5,583
6,511
5,365
6,838
4,936
5,081
5,335
5,625
5,907
4,354
4,354
3,941
4,293
4,685
3,934
7,102
5,625
6,148
5,596
5,774
5,234
4,018
5,691
6,585
6,105
4,832
5,365

Step 2
5,229
5,725
6,266
7,547
6,657
6,039
6,555
5,371
5,892
5,806
4,861
5,335
5,852
6,808
5,634
7,148
5,183
5,321
5,587
5,890
6,185
4,556
4,556
4,122
4,485
4,899
4,131
7,501
5,890
6,455
5,869
6,055
5,481
4,219
5,948
6,893
6,381
5,072
5,634

Step 3
5,469
5,987
6,556
7,893
6,962
6,330
6,875
5,617
6,176
6,068
5,095
5,583
6,128
7,121
5,916
7,477
5,442
5,569
5,848
6,164
6,472
4,770
4,770
4,304
4,689
5,120
4,338
7,864
6,164
6,778
6,158
6,353
5,736
4,430
6,216
7,245
6,673
5,327
5,916

Step 4
5,725
6,266
6,863
8,255
7,281
6,622
7,210
5,880
6,461
6,347
5,335
5,852
6,420
7,437
6,211
7,809
5,714
5,830
6,122
6,455
6,777
4,990
4,990
4,496
4,903
5,356
4,555
8,244
6,455
7,117
6,463
6,669
6,005
4,652
6,502
7,550
6,975
5,593
6,211

Step 5
5,987
6,556
7,186
8,632
7,615
6,911
7,562
6,149
6,742
6,633
5,583
6,128
6,728
7,783
6,522
8,172
6,000
6,107
6,412
6,760
7,098
5,223
5,223
4,700
5,124
5,601
4,782
8,642
6,760
7,473
6,779
6,995
6,290
4,884
6,795
7,905
7,298
5,872
6,522

SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT

50373
50533
50500
50505
50510
50561
50532
50531
50538

Facilities Maint Attendant (PT)
CRS Program Manager (PT)
Office Specialist I (PT)
Office Specialist II (PT)
Office Specialist III (PT)
Preschool Site Supv. I (PT)
Program Coordinator (PT)
Senior Recreation Leader (PT)
PT Street Outreach Worker (PT)

24.09
19.04
22.74
24.77
27.03
18.40
32.28
15.63
23.18

25.29
19.97
23.78
25.88
28.26
19.31
33.86
16.43
24.34

26.56
20.98
24.83
27.05
29.54
20.28
35.53
17.25
25.56

27.89
22.01
25.94
28.29
30.90
21.29
37.29
18.11
26.84

29.29
23.10
27.12
29.56
32.31
22.35
39.11
19.04
28.18

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APPENDIX A-1
City of Union City Salary Compensation Plan Effective 04/14/2025

Bargaining Unit
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021

Job Code
50520
50525
50530
50290
50255
50251
50256
50351
50100
50539
50332
50361
50360
50330
50342
50320
50325
50350
50200
50500
50505
50510
50560
50291
50370
50110
50160
50380
50538
50341
50405
50517
50321
50326
50536
50537

Classification Title
Administrative Assistant I
Administrative Assistant II
Administrative Assistant III
Building/Code Compliance Inspector
Building Permit Technician
Building Permit Technician II
Community Development Technician
Facility Maintenance Worker
Finance Specialist III
Homeless Program Outreach Worker
Lead Facilities Maintenance Worker
Leisure Services Maintenance Worker
Maintenance I - Parks & Grounds
Maintenance I - Streets
Maintenance II - Parks & Grounds
Maintenance II - Streets
Maintenance Trainee - Parks & Grounds
Maintenance Trainee - Streets
Neighborhood Preservation Inspector
Office Specialist I
Office Specialist II
Office Specialist III
Preschool Site Supervisor II
Public Works Inspector
Public Works Maintenance II
Recreation Administrative Technician
Recreation Program Coordinator
Special Projects Coordinator
Street Outreach Worker
Street Sweeper Operator
Technical Support Specialist II
Transit Coordinator
Vehicle Heavy Equipment Mechanic
Vehicle Equipment Technician
Youth Employment Coordinator
Youth Services Specialist

Step 1
6,125
6,701
7,336
8,838
7,014
7,626
6,874
6,937
6,723
4,923
8,130
5,773
6,294
6,537
7,631
7,492
5,394
5,335
8,140
5,071
5,523
6,028
4,820
8,552
6,893
7,533
6,946
6,413
4,923
6,973
7,258
8,174
7,481
6,673
6,659
6,705

Step 2
6,407
7,015
7,678
9,248
7,366
7,996
7,220
7,249
7,047
5,170
8,501
6,062
6,592
6,846
7,991
7,845
5,644
5,583
8,518
5,303
5,770
6,303
5,062
9,033
7,217
7,910
7,285
6,716
5,170
7,288
7,630
8,556
7,819
7,005
6,993
7,042

Step 3
6,701
7,336
8,033
9,672
7,721
8,386
7,568
7,577
7,379
5,428
8,891
6,365
6,899
7,166
8,363
8,209
5,909
5,845
8,908
5,538
6,033
6,587
5,316
9,470
7,553
8,305
7,644
7,029
5,428
7,617
8,001
8,993
8,177
7,357
7,343
7,394

Step 4
7,015
7,678
8,410
10,115
8,077
8,795
7,917
7,925
7,731
5,700
9,286
6,683
7,222
7,502
8,758
8,596
6,182
6,114
9,317
5,785
6,308
6,891
5,581
9,927
7,910
8,721
8,022
7,358
5,700
7,967
8,372
9,372
8,547
7,724
7,710
7,763

Step 5
7,336
8,033
8,805
10,577
8,430
9,224
8,261
8,282
8,102
5,985
9,718
7,018
7,565
7,857
9,171
9,003
6,470
6,400
9,742
6,047
6,593
7,206
5,860
10,406
8,283
9,157
8,415
7,707
5,985
8,326
8,703
9,812
8,943
8,110
8,096
8,151

SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT

50373
50533
50505
50510
50561
50532

Facilities Maintenance Attendant (PT)
Community and Recreation Program Specialist
Office Specialist II (PT)
Office Specialist III (PT)
Preschool Site Supervisor I (PT)
Program Coordinator (PT)

30.08
23.63
31.87
34.78
22.55
40.07

31.58
24.79
33.29
36.36
23.66
42.03

33.16
26.04
34.81
38.00
24.85
44.10

34.82
27.32
36.39
39.76
26.09
46.28

36.57
28.67
38.03
41.57
27.39
48.55

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APPENDIX B
City of Union City
Definitions
Temporary Employee
A Temporary employee is a non-regular employee who is hired for a limited time period under
one of the following conditions:
1) To work in the absence of a permanent employee who is on leave.
2) To work for a defined period which does not exceed one thousand (1,000) hours per year
or does not exceed a period of six (6) months.
3) To work on a special project which does not exceed twelve (12) months.
Regular Full-Time Employee
A regular full-time employee is an employee who is hired into a permanent forty (40) hour per
week position in the competitive service and who has completed their probationary period.
Regular Part - Time Employee
A regular part-time employee is and employee who is hired into a permanent twenty (20) to
thirty-nine (39) hours per week position in the competitive service and who has completed their
probationary period.
Probationary Employee
A probationary employee is a regular full-time or regular part-time employee who is hired into a
position in the competitive service and who is serving a probationary period of 1,040 hours
Probationary Period
A probationary period is the initial period of employment in which an employee is required to
demonstrate their ability to meet the requirements of the position to which the employee is
appointed.
Provisional Appointment
A provisional appointment is an appointment of a person to a regular position in the competitive
service in the absence of an eligibility list. The person who is appointed must possess the
minimum qualifications for the position. The appointment period will not exceed six (6) months.
The appointment may be extended by one (1) month with approval of the City Council.

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SIDE LETTER – TRANSFER GUIDELINES
The guidelines under this program apply to regular, full-time employees only.
Regular, full-time employees (those who have completed probation) are eligible for
consideration for transfer (movement within classification to a different division or department).
On an annual basis, eligible employees may indicate their interest in transfer by submitting a
transfer application to the Human Resources Department. Transfer guidelines are as follows:
1. Transfer must be within classification.
2. Transfer is open only to employees who have completed probation.
3. Employees who accept a transfer position are subject to successful completion of a six
(6) month probationary period.
4. Your current position will not be filled full-time, regular during your six (6) month
"transfer" probation.
5. Employees with active discipline in their personnel files (within one year) are not eligible
for transfer.
6. Hiring supervisors/managers may elect to use a transfer list, an eligible list or both lists.
7. All transfer candidates who meet the education, experience and physical requirements of
the position will be considered when a hiring supervisor/manager elects to use a transfer
list.
8. HR will request that all employees who wish to place themselves on a transfer list do so
during the month of December.
9. All employees who submit transfer applications during the month of December, and meet
all criteria for the position, will have their names placed on the appropriate transfer list
and will be eligible for consideration for any openings occurring during the period Jan 1
to Dec 31 of the following year.
10. Employees who accept a transfer assignment will have their eligible dates for salary
increases adjusted. Employees will be transferred at their current salary; however, any
subsequent movement on the salary range will be based upon the adjusted hire date. An
employee who returns to their former position within the six-month period will have their
salary increase dates restored.

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FOR THE CITY:

FOR SEIU LOCAL 1021

Lilybell Nakamura, Human
Resources Director

Date

Blake Huntsman, Chief Negotiator

Date

Jeff Bailey, Union City Chief
Negotiator

Date

Saad Muhammad, Field
Representative

Date

Charles Bales, Bargaining Team

Date

Jaymin Munoz, Bargaining Team

Date

Michael Jester, Bargaining Team

Date

Alma Gomez, Bargaining Team

Date

Jesus Garcia, Bargaining Team

Date

Erin Ewing, Bargaining Team

Date

Peter Masiak, Regional Director
SEIU Local 1021

Date

David Canham, Executive Director
SEIU Local 1021

Date

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MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF UNION CITY
AND
SERVICE EMPLOYEES’
INTERNATIONAL UNION (SEIU)
LOCAL 1021

JANUARY 1, 2025 THROUGH DECEMBER 31, 2027

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Table of Contents
SECTION 1.0 RECOGNITION, DISCRIMINATION, & UNION ACTIVITIES ................. 5
1.1

RECOGNITION .............................................................................................................. 5

1.2

DISCRIMINATION ........................................................................................................ 6

1.3

NOTICE TO EMPLOYEES ............................................................................................ 6

1.4

INDEMNIFICATION...................................................................................................... 6

1.5

DUES DEDUCTION ....................................................................................................... 6

1.6

BULLETIN BOARD USE, MEETING FACILITIES .................................................... 7

1.7

UNION REPRESENTATION ......................................................................................... 7

1.8

DATA TO UNION .......................................................................................................... 8

SECTION 2.0 COMPENSATION .............................................................................................. 8
2.1

SALARY.......................................................................................................................... 8

2.2

COMMERCIAL DRIVER’S LICENSE COMPENSATION ......................................... 9

2.3

SPECIAL ASSIGNMENT PAY.................................................................................... 10

2.4

ACTING PAY ............................................................................................................... 10

2.5

CALL BACK PAY ........................................................................................................ 11

2.6

SPRAY OPERATION ................................................................................................... 11

2.7

BILINGUAL COMPENSATION ................................................................................. 11

2.8

STANDBY PAY ............................................................................................................ 12

2.9

HAZARD PAY .............................................................................................................. 13

2.10 AUTOMATIC PAYROLL DEPOSIT ........................................................................... 13
SECTION 3.0 JOB DESCRIPTIONS ....................................................................................... 13
SECTION 4.0 WORK SCHEDULES/OVERTIME ................................................................ 14
4.1

WORK WEEK, MEALS, AND BREAKS .................................................................... 14

4.2

OVERTIME ................................................................................................................... 14

4.3

MEAL ALLOWANCE .................................................................................................. 16

4.4

EMERGENCY CALL-OUT.......................................................................................... 16

SECTION 5.0 RETIREMENT BENEFITS ............................................................................. 16
5.1

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS) ....................................... 16

A.

CLASSIC MEMBERS ............................................................................................... 16

B.

NEW MEMBERS....................................................................................................... 17

5.2

MILITARY BUYBACK ............................................................................................... 17

5.3

RETIREE HEALTH SAVINGS ACCOUNT ............................................................... 17

SECTION 6.0 LEAVE ADMINISTRATION .......................................................................... 17

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6.1

BEREAVEMENT LEAVE ............................................................................................ 17

6.2

HOLIDAYS ................................................................................................................... 18

A.

COMPENSATION FOR HOLIDAYS WORKED .................................................... 19

B.

CHRISTMAS LEAVE OBSERVED ......................................................................... 19

C.

CITY CLOSURE ........................................................................................................ 19

6.3

JURY LEAVE ............................................................................................................... 20

6.4

MILITARY LEAVE ...................................................................................................... 20

6.5

OCCUPATIONAL INJURY LEAVE ........................................................................... 20

6.6

PERSONAL LEAVE ..................................................................................................... 21

A.
6.7

ADMINISTRATION.................................................................................................. 21
SICK LEAVE ................................................................................................................ 21

A.

SICK LEAVE UTILIZATION ................................................................................... 22

B.

SICK LEAVE NOTICE & CERTIFICATION .......................................................... 22

6.8

UNPAID LEAVES OF ABSENCE ............................................................................... 22

6.9

VACATION ................................................................................................................... 23

6.10 PREMIUM PAY DURING PAID LEAVE ................................................................... 24
SECTION 7.0 PROBATIONARY PERIOD ............................................................................ 24
SECTION 8.0 HEALTH AND WELFARE BENEFITS ......................................................... 25
8.1

MEDICAL INSURANCE ............................................................................................. 25

8.2

LIFE INSURANCE ....................................................................................................... 26

8.3

MEDICAL EXAMINATION ........................................................................................ 26

8.4

FLEXIBLE BENEFIT PLAN ........................................................................................ 26

8.5

DISABILITY INSURANCE ......................................................................................... 27

SECTION 9.0 SAFETY .............................................................................................................. 27
9.1

SAFETY EQUIPMENT, PROTECTIVE CLOTHING, UNIFORMS .......................... 27

9.2

SAFETY SHOES/BOOTS/GLASSES .......................................................................... 27

9.3

SAFETY AND TRAINING COMMITTEE .................................................................. 28

9.4

WORKPLACE SAFETY............................................................................................... 28

9.5

DMV EXAMINATIONS............................................................................................... 28

SECTION 10.0 GRIEVANCE PROCEDURE/DISCIPLINARY PROCEDURE ................ 28
10.1 GRIEVANCE DEFINITIONS....................................................................................... 28
10.2 GRIEVANCE PROCEDURE ........................................................................................ 29
10.3 DISCIPLINARY DEFINITIONS .................................................................................. 30
10.4 SUSPENSION: NOTICE OF INTENT ......................................................................... 30

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SECTION 11.0 MISCELLANEOUS PROVISIONS .............................................................. 31
11.1 EDUCATION REIMBURSEMENT ............................................................................. 31
11.2 BENEFICIAL PRACTICES .......................................................................................... 31
11.3 CONTRACTING OUT .................................................................................................. 31
11.4 HEALTH AND SAFETY .............................................................................................. 32
11.5 FILLING OF VACANCIES .......................................................................................... 32
11.6 PERSONNEL FILES ..................................................................................................... 32
11.7 SAVINGS CLAUSE ...................................................................................................... 32
11.8 REVIEW OF OPERATIONAL ITEMS OF MUTUAL INTEREST ............................ 33
11.9 SEPARABILITY ........................................................................................................... 33
SECTION 12.0 TRANSFER AND PROMOTION PROCEDURES ..................................... 33
12.1 REALLOCATION OF POSITION ............................................................................... 33
SECTION 13.0 DURATION ...................................................................................................... 34
9/80 ALTERNATE WORK SCHEDULE ................................................................................ 35
1.

IMPLENTATION .......................................................................................................... 35
A.

WORK PERIOD DEFINED ...................................................................................... 35

B.

DAYS OFF ................................................................................................................. 35

C.

VACATION ............................................................................................................... 35

D.

SICK LEAVE ............................................................................................................. 35

E.

BEREAVEMENT LEAVE ........................................................................................ 36

F.

MILITARY LEAVE, JURY DUTY .......................................................................... 36

G.

LUNCH PERIOD/BREAKS ...................................................................................... 36

H.

EXCEPTIONS ............................................................................................................ 36

I.

WORKDAY ................................................................................................................... 36

APPENDIX A-1 ........................................................................................................................... 37
APPENDIX B .............................................................................................................................. 37
SIDE LETTER – TRANSFER GUIDELINES ........................................................................ 39

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MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF UNION CITY AND
SERVICE EMPLOYEES’ INTERNATIONAL UNION, LOCAL 1021
Preamble
We the undersigned duly appointed representatives of the Service Employees International
Union Local 1021, hereinafter referred to as the "Union", having met and negotiated in good
faith, do hereby jointly prepare, and execute this Agreement. It is understood the provisions
herein set forth supersede previous Memoranda between the City of Union City and Service
Employees International Union Local 1021, as well as other terms and conditions set forth in
resolutions or ordinances referenced herein.

SECTION 1.0 RECOGNITION, DISCRIMINATION, & UNION
ACTIVITIES
The City shall provide reasonable release time to the Chapter President or their designee to make
a 30-minute new hire presentation about SEIU Local 1021.

1.1

RECOGNITION

The City recognizes the Union as the sole and exclusive bargaining representative for the
following full-time and part-time classifications as well as any new related classifications, upon
mutual agreement between the City and the Union. If agreement cannot be reached, the
California State Conciliation Service shall make the determination:
Maintenance I – Parks & Grounds
Maintenance I – Streets
Maintenance II – Parks & Grounds
Maintenance II – Streets
Maintenance Trainee – Parks & Grounds
Maintenance Trainee – Streets
Neighborhood Preservation Inspector
Office Specialist I, II, III
Preschool Site Supervisor I (PT)
Pre-School Site Supervisor II
Program Coordinator (PT)
Public Works Inspector
Public Works Maintenance II
Recreation Administrative Technician
Recreation Program Coordinator
Recycling Program Coordinator
Senior Public Works Inspector
Senior Recreation Leader (PT)
Special Projects Coordinator

Administrative Assistant I
Administrative Assistant II
Administrative Assistant III
Building Permit Clerk
Building Permit Technician
Building/Code Compliance Inspector
Building/Code Compliance Inspector – Trainee
Community Development Technician
CRS Maintenance Worker
CRS Program Coordinator
CRS Program Manager
CRS Program Manager (PT)
Digital Marketing Specialist
Facilities Maintenance Attendant (PT)
Facility Maintenance Worker
Finance Specialist I
Finance Specialist II
Finance Specialist III
Heavy Equipment Mechanic - Lead

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Heavy Equipment Mechanic I - Fleet
Heavy Equipment Mechanic – Trainee
Vehicle Equipment Technician
Homeless Program Outreach Worker
Lead Facilities Maintenance Worker
Lead Outreach Worker

Street Outreach Worker
Street Sweeper Operator
Transit Coordinator
Technical Support Specialist II
Youth Employment Coordinator
Youth Services Specialist

All sections apply to full-time and part-time employees unless otherwise stated.
The City agrees to notify the Union each month of all new employees hired into positions
represented by the Union. The City shall provide each newly hired represented employee with a
copy of the Memorandum of Understanding and a Local 1021 membership application form.
The City shall provide reasonable release time to the Chapter President or their designee to make
a 30-minute new hire presentation about SEIU Local 1021.

1.2

DISCRIMINATION

The City and Union agree that they shall not discriminate in any way on account of race, creed,
religion, sex, age, sexual orientation, national origin, political affiliation, handicap status, or for
Union activity, to the extent prohibited by applicable state and federal law.

1.3

NOTICE TO EMPLOYEES

The Union may post within the employee work or rest area a written notice which sets forth the
classifications included within each representation unit which includes any classification existing
in the City and the name and address of the recognized employee organization for each such unit.
The City shall also give a written notice to persons newly employed in representation unit
classifications which notice shall contain the name and address of the employee organization
recognized for such unit; the fact that the Union is the exclusive bargaining representative for the
employee's unit and classification; and a copy of the current MOU to be supplied by the Union.

1.4

INDEMNIFICATION

The Union shall indemnify and hold harmless the City, its officers, and employees from and
against any and all loss, damages, costs, expenses, claims, attorney fees, court costs, demands,
actions, suits, judgements, and other proceedings arising out of any action resulting from Section
1.3or Section 1.5of this Agreement.

1.5

DUES DEDUCTION

Automatic Payroll Deductions and Remittance
Upon certification by the Union that an employee has signed a deduction authorization card, the
Employer will deduct the appropriate dues from the employee's pay as established, and as may be
changed from time to time, by the Union and remit such dues to the Union. Employee requests to

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cancel or change deductions must be directed to the Union rather than the Employer. Deductions
will continue unless and until the City receives written notice of cancellation from the Union.
The Union will be the custodian of records for such Authorization Card and will provide the City
with a certification that it has and will maintain a deduction Authorization Card, signed by each
individual from whose salary or wages the deduction is to be made (“Certification”). The Union
shall not be required to provide the City a copy of the member’s deduction Authorization Card
unless a dispute arises about the existence or terms of the deduction Authorization Card. However,
the Certification will contain sufficient information to allow the City to identify the appropriate
level of deductions for each employee.
The employee's earnings must be regularly sufficient after other legal and required deductions are
made to cover the amount of the dues authorized. When an employee is in an unpaid status for an
entire pay period, no withholding will be made to cover the pay period from future earnings. In
the case of an employee who is in an unpaid status during only part of the pay period and whose
salary is not sufficient to cover the full withholding, no deduction shall be made. All other legal
and required deductions have priority over union dues.
The Executive Secretary of SEIU Local 1021 shall notify the City in writing as to the amount of
such dues uniformly required of all members of the Union. Monies withheld by the City shall be
transmitted to the Officer designated in writing by the Executive Secretary of the Union as a person
authorized to receive such funds at the address specified.

1.6

BULLETIN BOARD USE, MEETING FACILITIES

City shall provide reasonable space on bulletin boards for official Union notices and the area
stewards shall be responsible for maintenance of same. City shall reasonably make available
conference rooms or other meeting areas for the purpose of holding Union meetings during offduty time periods at no cost to the Union. Requests for such facilities must follow established
procedures with the appropriate City representatives, and whenever possible, notice shall be
given by the Union forty-eight (48) hours in advance of the meeting.

1.7

UNION REPRESENTATION

The Union may select four (4) shop stewards, one from each of the following work locations: 1.)
Parks, 2.) Streets, 3.) Fleet, Buildings and City Hall, 4.) Leisure Services (Full time and Part
time). The Union shall promptly advise the Human Resources Director in writing of the names of
the stewards, chapter officers, and negotiating team members. Stewards will be allowed
reasonable time off during regular work hours without loss of compensation or other benefits
when engaged in investigating and assisting employees at their work location in the resolution of
grievances.
Union officers and representatives shall be granted reasonable access to employee work locations
upon advising appropriate management personnel. City shall further allow a reasonable number
of Union negotiating committee members' reasonable time off during regular working hours
without loss of compensation or other benefits when engaged in negotiations with City

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representatives. In addition, up to ten (10) Union officers and representatives identified by the
Union shall be afforded a maximum of eighteen (18) hours paid release time per fiscal year
without loss of compensation for the purpose of official Internal Union trainings. City and Union
further agree that good labor relations are fostered and maintained through prompt, decisive and
fair adjustment of individual grievances at the lowest possible administrative level.

1.8

DATA TO UNION

The City shall furnish the Union, on a monthly basis, the name, date of hire, salary,
classification, work location, job title, department, work phone number, home phone number,
personal cell phone number, personal email address on file with the City and home address of all
newly hired subject to this Agreement. The City shall provide the Union with the same
information for active employees at least once every four months.

SECTION 2.0 COMPENSATION
Salary Step increases shall be implemented in the following manner:
An employee who is eligible for a step increase and whose anniversary date occurs during the
first seven (7) days of the pay period shall have their step increase implemented on the first day
of the pay period during which the anniversary date occurs.
An employee who is eligible for a step increase and whose anniversary date occurs during the
last seven (7) days of the pay period shall have their step increase implemented on the first day
of the following pay period.

2.1

SALARY

COST OF LIVING:
• Effective the first full pay period following City Council approval of this agreement, all
classifications in the bargaining unit shall receive a salary increase of 3.0%.
• Effective the first full pay period in January 2026, all classifications in the bargaining
unit shall receive salary increase of 3.0%.
• Effective the first full pay period in January 2027, all classifications in the bargaining
unit shall receive salary increase of 3.0%.
EQUITY ADJUSTMENTS:
Effective the first full pay period following City Council approval of this Agreement, the
City will provide a market equity adjustment increase for all classifications in the
bargaining unit of two percent (2.0%).
• Effective the first full pay period following City Council approval of this agreement, the
following classifications shall receive a one-time equity adjustment to the base rate:
Position

Adjustment

Office Specialist I

5.0%

Office Specialist II

5.0%

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Office Specialist III

5.0%

Vehicle Equipment Technician

2.0%

Facility Maintenance Worker

1.9%

Facilities Maintenance Attendant

1.9%

Lead Facility Maintenance Worker

1.9%

Program Coordinator (PT)

1.3%

Recreation Program Coordinator

1.3%

Community and Recreation Program Specialist

1.3%

Transit Coordinator

1.3%

Youth Employment Coordinator

1.3%

Maintenance I - Parks & Grounds

1.1%

Maintenance Trainee - Parks & Grounds

1.1%

Maintenance II – Streets

0.5%

Maintenance II - Parks & Grounds

0.2%

COMMERCIAL DRIVER’S LICENSE COMPENSATION

2.2
•

Effective the first full pay period following City Council approval of this agreement, the
City shall compensate each individual, who is an incumbent in the following position and
possesses and maintains a commercial Class A Driver’s License, a 5.0% differential
based on the employee’s base salary.
o 50350 Maintenance Trainee – Streets

•

Effective the first full pay period following City Council approval of this agreement, the
City shall increase the base salary by 5% for the following positions that require the
possession and maintenance of a commercial Class A Driver’s License:
o 50341 Street Sweeper Operator
o 50330 Maintenance I – Streets
o 50320 Maintenance II – Streets

•

Effective the first full pay period following City Council approval of this agreement, the
City shall revise the job descriptions to require a commercial Class A Driver’s license
and increase the base salary by 5% for the following positions:
o 50321 Heavy Equipment Mechanic I – Fleet
o 50323 Heavy Equipment Lead - Fleet

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•

2.3

Effective the first full payroll period following City Council approval of this agreement,
the City shall compensate each individual, who is an incumbent in the following position
and possesses and maintains a commercial Driver's License, a 3.0% differential based on
the employee’s base salary.
o 50532-Program Coordinator
o 50161-Recreation Program Coordinator

SPECIAL ASSIGNMENT PAY

Special assignment pay may also be granted with the provisions outlined in Section 4.03 of the
Personnel Systems Rules and Regulations:
"The Appointing Authority may, upon recommendation of the appropriate department head,
award up to an additional 5% salary increase to an employee for special assignment. Such
discretionally additional compensation shall be assigned only for the regular and continuous
performance of special assignments and shall not be used as a merit or bonus payment."

2.4

ACTING PAY

An employee assigned in writing by the department head, who pursuant to such assignment, does
assume and perform all the ordinary day to day duties and responsibilities of a position of a
higher classification for one (1) or more full workday shall be paid an additional five percent
(5%) of the regular pay of their own classification, or the first step of the higher
classification, whichever is greater, for such time worked in the highest classification. Acting
Pay compensation shall not exceed the top step of the higher classification (except for Acting
Sweeper Operators as noted below).
Maintenance Worker I employees who are assigned as a relief sweeper operator will be paid
acting pay of ten percent (10%) for all hours during which employees are assigned to sweeper
responsibilities.
The City retains the right to determine the circumstances under which Acting Pay will be
assigned. When the City makes such an assignment it shall be done in a manner consistent with
Section 2.3 of the MOU.
Work assignments of Union employees shall not be changed for the sole purpose of evading the
requirements of providing acting pay to an employee who would otherwise be eligible. Acting
assignments of thirty (30) days or more shall be rotated, provided the employee is certified as
qualified, on the basis of seniority every three months.
Within Public Works, rotation shall be as follows:
Work assignments of Union employees shall not be changed for the sole purpose of evading the
requirements of providing acting pay to an employee who would otherwise be eligible. Acting
assignments of thirty (30) days or more shall be rotated within the affected crew, to each
employee who is certified as qualified, on the basis of seniority within the affected crew, every
30 days.

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Acting assignments of less than thirty (30) days shall also be rotated on the basis of seniority
pursuant to overtime assignment processes.
Within Public Works, acting assignment appointment shall be made as follows:
Acting assignments of less than thirty (30) days shall be offered on the basis of seniority within
the affected crew, pursuant to overtime assignment processes.

2.5

CALL BACK PAY

An employee called back to work on their day off or called back to work after he/she has
completed their regular shift working day and has left their place of employment, shall be paid a
minimum of two (2) hours at time and one half of their regular hourly rate of pay. Employees
called back to work on weekends and holidays shall be paid a minimum of three (3) hours at time
and one half of their regular pay. Employees called back to work between midnight and the
beginning of their regular shift shall be paid a minimum of four
(4) hours at time and one half their regular straight time pay. It is expressly understood that an
employee who works overtime immediately subsequent to their regular work shift shall be
compensated at the overtime rate of pay for the time actually worked, with no minimum number
of hours of overtime guaranteed.

2.6

SPRAY OPERATION

The City agrees to compensate Maintenance I Parks & Grounds employees who maintain a valid
Certified Applicator's license and who are assigned to perform spray operations tasks an
additional 5% Special Assignment pay for each hour they are engaged in spraying activities. The
City agrees to compensate unlicensed Maintenance I Parks & Grounds employees who are
assigned to perform spray operations tasks under the supervision of a licensed employee an
additional 2.5% Special Assignment pay for each hour they are engaged in spraying activities.
Additionally, the City agrees to pay the required fees for employees who obtain and maintain a
valid Certified Applicator's license. The payment of required fees shall be limited to the
following:
• Class Registration fees
• Application license fees
• Renewal license fees
It is understood that the City will provide paid release time, for certification purposes, when
required applicator classes are attended during normal working hours. Such paid leave shall be
for maximum of 20 hours biannually in recognition of new State training standards for pesticide
applicators. It is further understood that the City will not incur any overtime payments as a result
of attendance at such classes.

2.7

BILINGUAL COMPENSATION

The City will compensate each Union employee one hundred dollars ($100) per month ($46.15
per pay period) as compensation for providing oral bilingual skills. The City will compensate
each Union employee one hundred and twenty-five dollars ($125) per month ($57.69 per pay

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period) as compensation for providing oral and written bilingual skills. All employees requesting
compensation under this agreement must pass a City test. The test may examine the employee's
ability to converse fluently or read and/or write in a language other than English. The City
reserves the right to determine the need for a specific language and the number of employees
required to provide bilingual skills in each language. Compensated employees agree to utilize
their bilingual skills whenever called upon.
The City will compensate each Part-time Union employee fifty dollars ($50) per month ($23.08
per pay period) as compensation for providing oral bilingual skills. Employees whose positions
are greater than part-time but are less than full time will be compensated seventy-five dollars
($75) per month ($34.62 per pay period) as compensation for providing oral bilingual skills. The
City will compensate each Union employee sixty-two dollars and fifty cents ($62.50) per month
($28.85 per pay period) as compensation for providing oral and written bilingual skills.
Employees whose positions are greater than part-time but are less than full time will be
compensated ninety dollars ($90) per month ($41.54 per pay period) as compensation for
providing oral and written bilingual skills. All employees requesting compensation under this
agreement must pass a City test. The test may examine the employee's ability to converse
fluently, read and/or write in a language other than English. The City reserves the right to
determine the need for a specific language and the number of employees required to provide
bilingual skills in each language. Compensated employees agree to utilize their bilingual skills
whenever called upon.

2.8

STANDBY PAY

Employees who are scheduled on a standby basis for Emergency Call-Out during their off-shift
hours shall receive a standby allowance as follows:
• Employees on standby on weekdays (i.e., a sixteen (16) consecutive hour period
commencing with the end of the regular scheduled work shift Monday through Friday)
shall receive a standby allowance of one (1) hour's pay at the employee's regular hourly
rate for each weekday night of standby required.
• Employees on standby on regularly scheduled days off and on holidays (i.e., a twentyfour (24) consecutive hour period commencing at 8:00 A.M.) shall receive a standby
allowance of two (2) hours’ pay at the employee's regular hourly rate for each of the
aforementioned days of standby required.
The standby program for eligible Public Works employees shall be subject to the following
terms:
• All PW Maintenance Worker I/II employees are eligible to volunteer to be on the
standby list.
• Employees on the standby list will require training on the following:
o Backhoe operations
o Traffic control safety
o Chainsaw/ downed limb safety and right of way clearing
o Small spill containment
o Water shut off for parks and landscapes

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•

•

•

•

Employees will be assigned to the standby schedule by the Department on a rotating biweekly basis following the City’s pay periods. An employee scheduled for standby
may switch a scheduled shift with another employee on the standby list only with
advanced notice and approval from the Department.
While on standby employees must carry the dedicated City-provided duty phone on
their person or nearby in order to respond to calls in a timely manner. Employees must
ensure that there is sufficient cellular reception to be able to receive calls/messages on
the City-provided duty phone or must forward calls to a functioning phone line.
While on standby employees must answer calls or call back within ten (10) minutes of
receiving a call, and when needed report to the Corporation Yard within thirty (30)
minutes of the call.
An employee that fails to respond in a timely manner as described above shall not
receive standby pay for that day.

Repeated failure to respond beyond two occasions over a 12-month period could result in
placement at the bottom of the standby list.

2.9

HAZARD PAY

The City agrees to pay Employees assigned to clean up blood borne pathogens (“BBP”) and other
potentially infectious materials (“OPIM”) an additional five percent (5%) of the employee’s base
salary in the employee’s present classification for all hours while so assigned.
Other potentially infectious materials (“OPIM”) means the following: (1) human body fluids
including semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial
fluid, peritoneal fluid, amniotic fluid, saliva in dental procedures, any body fluid that is visibly
contaminated with blood, and all body fluids in situations where it is difficult or impossible to
differentiate between body fluids; (2) Any unfixed tissue or organ (other than intact skin) from a
human (living or dead); and (3) HIV-containing cell or tissue cultures, organ cultures, and HIVor HBV-containing culture medium or other solutions; and blood, organs, or other tissues from
experimental animals infected with HIV or HBV.
Employees assigned will be fully trained to perform the assignment according to CalOsha
Requirements. The City agrees to minimize employee exposure to any hazardous materials by
continuing to solicit contractors to perform hazardous clean ups.

2.10 AUTOMATIC PAYROLL DEPOSIT
Payroll payments shall be deposited through the Automated Payroll Process to an account
designated by the employee. Employees have the responsibility to designate an account that
meets requirements of Automated Clearing House (ACH).

SECTION 3.0 JOB DESCRIPTIONS
City and Union agree to jointly review all future amended and new job descriptions. City agrees
to give the Union two weeks' notice prior to submittal of the descriptions to the City Council for

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approval. Upon notice to the City, the Union may request to meet and confer, in accordance with
the MMBA, regarding the modifications of current job descriptions or the creation of future job
descriptions. No new or amended job descriptions will be forwarded to the City Council or
posted unless and until the Union has had an opportunity to review them.
Employees have a right to request a desk audit from their supervisor if they feel that the duties in
their job descriptions have substantially changed. The City reserves the right to determine
whether or not an employee's request for a desk audit is appropriate and will not unreasonably
deny any such request. In the event the City denies an employee's request for a desk audit, the
City agrees to meet with the Union to discuss the employee's request, and further agrees to
provide the Union with a written statement citing the reason(s) for its denial. All desk audits will
be completed within 90 days of the initial request by the employee; should this time frame be
impossible to achieve, the City agrees to provide the Union with advance written notice of the
circumstances for the delay, and to complete the requested desk audit(s) within a reasonable
amount of time. No employee will be harassed, discriminated, or retaliated against in any way
for making such a request.

SECTION 4.0 WORK SCHEDULES/OVERTIME
4.1

WORK WEEK, MEALS, AND BREAKS

A full-time employee shall be assigned a work week which shall consist of five (5) consecutive
days of eight (8) consecutive hours including an unpaid, duty-free lunch period with two
consecutive days off within a seven-day period, 9/80 which shall consist of working 9 hours four
days a week (Monday thru Thursday) and either having the Friday off or working 8 hours on that
day, or 4/10 consisting of working 10 hours a day four days a week. Each day of work shall
include an unpaid, duty-free lunch period. Each work week shall include either two or three
consecutive days off within a seven-day period,
For employees working a 9/80 schedule, the work week for purposes of weekly overtime shall
commence and end at the midpoint of their regular work schedule on the employee's 8-hour
workday. For all employees except some employees in Leisure Services and Public Works, this
midpoint shall be on Friday. Supervisors will be responsible for monitoring employees' hours to
ensure they do not work overtime inadvertently or without prior approval. The timecard of an
employee who works their regular 9/80 schedule and does not work overtime during a pay period
shall show a total of eighty (80) hours.
It is understood that Management may adjust the above schedule to meet service needs, and the
City may also offer, on a case-by-case basis, flexible schedules to employees, subject to mutual
agreement between the City and the employee. Breaks shall be taken in accordance with Federal
and/or State law.

4.2

OVERTIME

Any work required in excess of the normal workday or workweek shall be considered overtime
work. Overtime work shall be recognized only when directly ordered or required by the City
Manager, department head, or their designee. Overtime work shall be compensated at the rate of

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time and one-half the base pay rate, except that time worked on the 7th consecutive day of the
work week shall be paid at two times the hourly rate of pay, provided that the employee must
work a full shift on the 5th day or be called in to work for four (4) or more hours on that day.
Any full day off (with or without pay) that is not a City holiday is not counted as a workday for
the purpose of calculating the 7th consecutive day overtime. Base pay shall include straight time
pay, acting pay and special assignment pay when calculating overtime pay.
A paid day off and/or any additional day off which occurs as a result of an alternative schedule
shall be counted as a consecutive workday. Hours worked beyond twelve (12) consecutive hours
shall be compensated at double time except that an employee called into work whose work
period extends into the next working day shall be paid at the normal rate of pay during normal
work hours. In a declared emergency, employees working (12) consecutive hours shall be
compensated at the rate of double time, even if the twelve consecutive hours extend into the
normal workday.
Department procedures for distribution or overtime work will not be changed to avoid the
payment of double time. An employee may select compensatory time off in lieu of pay for
overtime. In such a case, compensatory time off may be accrued to a maximum of one hundred
fifty (150) hours. Hours earned beyond the maximum will be paid out in the employee's
paycheck. Compensatory hours may be cashed out up to 120 hours at the end of the fiscal year
only provided 80 hours of vacation and/or compensatory hours have been used.
Approval for the utilization of such leave shall be contingent upon the impact of operating
requirements and funding available. No overtime shall be incurred by granting of compensatory
time off requests. In non-emergency cases, the employee shall request use of compensatory time
off forty-eight (48) hours in advance.
Seniority lists shall be established in each Public Works Department division by classification
and all overtime hours worked shall be credited to each employee. The employee with the fewest
number of credited overtime hours shall have the first overtime opportunity. In the case of an
equal number of overtime hours worked, the most senior employee shall have the first overtime
opportunity. In the event that no employee will voluntarily work offered overtime, the
immediate supervisor may assign the employee with the least seniority in that classification to
said overtime assignment. When the need for overtime is known sufficiently in advance, the City
agrees to notify employee's three days prior to the actual overtime assignment. On June 30th of
each even numbered year, overtime hours accumulated for the purpose of assignment shall be
reduced to zero.
Except in instances of emergency call-out, hold over (hold over shall mean continuation of a job
or project in progress) or specialized skill related to equipment operation, all employees shall
have an equal opportunity to work overtime. Hold over assignments which continue after the
normal end of any regular workday may be assigned to the same employees who already were
working on the job or project. No call-outs will be made from the established overtime
assignment to assure continuity of the job or project.

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4.3

MEAL ALLOWANCE

The City shall reimburse full-time employees up to $10.00 for meals, or, at the City's option,
provide an equivalent meal, when the employee works two (2) or more hours immediately
following a regular shift and shall provide an additional $10.00, or, at the City's option, provide
an additional equivalent meal, for each additional four (4) hours of work thereafter. For example,
an employee who works six (6) hours immediately following a regular shift could be reimbursed
up to $20.00 toward meals. Receipts are required for reimbursement.

4.4

EMERGENCY CALL-OUT

Emergency call-out lists will be established for emergency call-out purposes by Division. One
list will include only those employees living within a twenty-mile radius of Union City and the
second will include only those employees living outside a twenty-mile radius of Union City. In
the event no employee residing within the twenty-mile limit is available for emergency call-out,
those employees who live outside the twenty-mile limit shall be contacted for call-out.

SECTION 5.0 RETIREMENT BENEFITS
5.1

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS)

Consistent with its historical practice, the City pays and reports to CalPERS the full share of the
employee's portion of the CalPERS contribution and reports the payments as Employer Paid
Member Contributions (EPMC) on behalf of the CalPERS classic members. For classic members
receiving payments based on the 2.5% at 55 formula, these payments are equal to 8% of the
member employees' reportable income. For classic members receiving payments based on the
2% at 60 formula, these payments are equal to 7% of the member employees' reportable income.

A. CLASSIC MEMBERS
2.5 at 55: Classic Members hired prior to November 24, 2010, are provided benefits
under the CalPERS 2.5% at 55 retirement formula. Beginning June 5, 2006, the City and
SEIU agreed to employee cost sharing. The historical cost sharing payments made by
these employees is as follows:
•
•
•
•
•

Effective June 5, 2006, 3.5%.
Effective July 26, 2010, 8%.
Effective May 25, 2010, 8.5%.
Effective the Payroll period including June 22, 2015, 9.0%.
Effective the payroll period including June 20, 2016, 9.5%.

2% at 60: Employees hired on or after November 24, 2010, are provided benefits under
the CalPERS 2% at 60 retirement formula, with benefits calculated based on their highest
three-year average pensionable salary. The Parties also agreed to employee cost sharing
to cover a portion of the costs of the City's CalPERS contributions. The historical cost
sharing payments made by these employees is as follows:

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•
•
•
•

Effective November 24, 2010, 7%.
Effective May 25, 2015, 7.5%.
Effective the Payroll period including June 22, 2015, 8.0%.
Effective the payroll period including June 20, 2016, 8.5%.

B. NEW MEMBERS
CalPERS new members hired by the City on or after January 1, 2013, are provided
pension benefits using a 2.0% at 62 formula. New members have historically contributed
to CalPERS as follows:
•
•
•
•

5.2

Effective January 1, 2013, 7%.
Effective May 25, 2015, 7.5%.
Effective June 22, 2015, 8%
Effective the payroll period including July 1, 2016, 8.5%.

MILITARY BUYBACK

The City has amended the PERS contract to allow for the military buy-back provisions at
employee's cost.

5.3

RETIREE HEALTH SAVINGS ACCOUNT

The City and Union agree to discuss the feasibility of implementing a Retiree Health Savings
Account program for Union employees, in accordance with applicable Federal law and tax
regulations.

SECTION 6.0 LEAVE ADMINISTRATION
Part-time Employees
Regular part-time employees will accumulate sick leave and vacation consistent with Section 6
of the full-time employee's Agreement except that the accumulation for regular part-time
employees will be prorated. The prorated amount shall be determined by the relationship which
the part time employee's regular schedule bears to a full-time schedule. In the event that a part
time employee works full time for a period in excess of sixty (60) calendar days, the employee's
benefit accumulation shall reflect the full-time schedule.
Hours accumulated in intermittent or temporary assignments shall not apply for accumulating
vacation and sick leave eligibility.

6.1

BEREAVEMENT LEAVE

Full-time employees shall be granted paid bereavement leave not to exceed five working days
upon the death of a member in the employee's immediate family. Days can be used either
consecutively or non-consecutively.

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Part-time employees assigned more than twenty hours weekly shall be granted a prorated amount
of bereavement leave upon the death of the employee's immediate family. The prorated amount
shall be determined by the relationship which the part time employee's regular schedule bears to
a full-time schedule.
Immediate family is defined as mother, father, sister, brother, spouse, child, grandparent,
grandchild, father-in-law, mother-in-law, brother-in-law, sister-in-law, stepfather, stepmother,
stepchild, domestic partner, and other individuals residing in the household for whom employee
has legal guardianship.
Employees shall be granted up to one workday bereavement leave to attend the funeral of a close
relative not in the employee's immediate family (for example, aunts and uncles).
Employees shall also be granted time off to attend funerals of fellow employees consistent with
operating requirements.

6.2

HOLIDAYS

The City shall observe the following guaranteed holidays:
New Year’s Day
Martin L. King Jr.’s Birthday
President’s Day
Memorial Day
Juneteenth (Effective calendar year 2023)
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day

January 1
3rd Monday in January
3rd Monday in February
Last Monday in May
June 19th
July 4th
1st Monday in September
November 11th
4th Thursday in November and Friday
after Thanksgiving
December 24th – See 6.8 (B) below
December 25th

Christmas Eve
Christmas Day

In the event a designated holiday falls upon a normal day off which is either Saturday or the first
day of the two regularly scheduled days off, the employee shall observe the previous day as the
holiday. In the event a designated holiday falls on a normal day off which is either a Sunday or
the second day of the two regularly scheduled days off, the employee shall observe the following
day as the holiday.
Effective fiscal year 2022-2023, each full-time employee shall also be granted twenty-four (24)
hours of floating holiday per fiscal year which may be scheduled for use upon approval.
Each part-time employee assigned to regular year-round assignments of more than twenty hours
weekly shall be granted a prorated amount of floating holiday hours. The prorated amount shall
be determined by the relationship which the part time employee's regular schedule bears to a
full-time schedule. Part-time employees assigned to regular, year-round, weekly assignments
of twenty (20) hours are eligible for holiday leave equal to the number of scheduled work hours,

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when the observed day of the holiday occurs on a regularly scheduled work day.
Any floating holiday hours not used within the fiscal year earned may not be accumulated. The
City shall determine the number of holidays falling on a Dark (non-working) Friday for which an
employee shall be eligible for floating holiday time prior to the end of July of each year and
credit the employee's floating holiday bank with the appropriate number of hours in the pay
period prior to the period that the Dark (non-working) Friday falls.

If an employee is hired from City employment during the fiscal year the number of floating
holiday accruals shall be prorated based on when the floating holiday occurs.

A. COMPENSATION FOR HOLIDAYS WORKED
Prior approval for holiday work must be obtained from the City Manager, except in an
emergency where said approval cannot be obtained. Work performed on a holiday shall be
compensated at time and one-half the straight time hourly rate, in addition to regular salary.
Full-time employees(s) working an alternative work schedule, i.e., Tuesday - Saturday, will
receive a floating holiday credit for each holiday that falls on a non-workday. (i.e., Mondays
- Memorial Day, Labor Day); such full time-employee(s) who must work on a City holiday
which falls on a regular workday will receive time and one-half compensation, plus credit for
a full floating holiday.

B. CHRISTMAS LEAVE OBSERVED
If Christmas Day falls on a Saturday, the Christmas Day holiday is observed on Friday; the
Christmas Eve holiday is observed on Thursday. If Christmas Day falls on a Sunday, the
Christmas Day holiday is observed on Monday.
Part-time employees whose regular work day falls on a City holiday will receive pro-rated
holiday pay (50% = 4 hours, 75% = 6 hours) for the day the City observes a holiday.
Part-time employees whose regular work day does not fall on a City holiday (employee works
Tuesday, Thursday and Saturday, and holiday is on a Monday), will not receive compensation
or holiday credit.
Part-time employees whose regular work day falls on the same day as a City holiday and
the employee is required to work will receive paid time and a half for regular hours worked
that day, plus prorated floating holiday credit.

C. CITY CLOSURE
The City shall be closed between Christmas Eve and New Year's Day. During the period
between Christmas Eve and New Year's Day, an employee can take accrued vacation, floating
holiday, compensatory time or take the time without compensation. Sick and personal leaves are

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not eligible leaves for use during the closure. However, employees who become ill during the
furlough may have sick leave substituted provided a medical verification of treatment from the
employee's attending physician is provided promptly on return to work. Physician certificate
should specify date(s) of illness. The City maintains the right to determine essential services
which will still operate during the closure between Christmas Eve and New Year's.

6.3

JURY LEAVE

An employee summoned to jury duty or summoned as a witness in a City-related matter shall not
suffer a loss of pay or other benefits by reason of said service. If at least one- half of the
employee's normal day shift remains (when the employee returns to Union City), the employee
shall return to work. If the employee's work shift is other than a day shift, said employees shall
not be required to report to work on that day. Payment and retention of Juror Service Fees shall
be governed by State law. Employees are allowed to keep any mileage or transportation
allowance paid by the court. Verification of Jury Leave attendance is required.

6.4

MILITARY LEAVE

Military leave shall be granted in accordance with the provisions of state law. All employees
entitled to military leave shall give their department head an opportunity, within the limits of
military requirements, to determine when such leave shall be taken.

6.5

OCCUPATIONAL INJURY LEAVE

For employee injury or disability falling within the provisions of the State Worker's
Compensation Disability Act, additional compensation equal to the difference between 85% of
said employee's regular pay and their disability compensation allowable shall be paid for a total
not to exceed 176 hours per year, commencing from the date of injury or equal to one- half (1/2)
of the amount of the employee's accumulated sick leave, whichever is greater, as of July 1 of
each fiscal year. Leave taken subject to this provision is not reportable to CalPERS and is
excluded from service and pension consideration. Included in the calculation of the 176 hours
granted will be compensation for any waiting period, however, not included would be related
medical appointments. Following exhaustion of this benefit, an employee may utilize
accumulated sick leave to the extent available to make up the difference between said employee's
regular pay and their disability compensation allowance.
An employee unable to perform all the normal and regular job assignments due to the on- the job
injury or illness, may be assigned to modified duty function by the supervisor, when such
assignments are authorized and approved by the attending physician and when appropriate work
assignments are available.
Additionally, the City will continue medical, dental, vision care and life insurance premiums for
the injured employee and their family at the regular rate for the period the employee is on
authorized occupational injury leave.

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6.6

PERSONAL LEAVE

The City shall allow twenty (20) hours per year of accumulated sick leave to be used for
conducting personal business activities. Personal business activities are. defined as business that
cannot be conducted at a time not in conflict with the employee's workday or an emergency over
which he/she has no control which requires immediate attention, or for matters affecting the
immediate welfare of the employee's family as defined in Section 6.04 of this · MOU. Personal
leave shall not be used as a substitute for, or in conjunction with vacation leave, nor shall it be
used to attend social activities. A maximum of eight (8) hours of personal leave, not used during
the fiscal year may be accumulated in addition to the regular 20-hour allowance, increasing the
personal leave allowance to twenty-four (28) hours within the fiscal year.
In addition, for employees who have accumulated a minimum of 100 hours of sick leave as of
July 1 of each year, the City will convert eight (8) additional hours of accumulated sick leave for
personal leave during the ensuing fiscal year. For employees who have accumulated 200 hours
of sick leave as of July 1 of each year, the City will convert twelve (12) additional hours of
accumulated sick leave for personal leave purpose. Personal leave hours credited under this
provision are non-cumulative. The maximum balance for personal leave is forty (40) hours.

A. ADMINISTRATION
It is expressly understood that as long as the employee complies with the request deadline
and form completion requirements, the only additional inquiry that can be made by a
supervisor/management staff member is whether the reason for Personal Leave request
can be accomplished other than during the employee’s regular work hours.
The employee must request personal leave if non-emergency, at least two (2) workdays
prior to time of utilization on the form provided. In cases of emergency, the two (2)
workday notification procedure may be waived by the immediate supervisor, provided
the form is completed and the reason for the request is stated.

6.7

SICK LEAVE

Employees shall earn 3.69 hours per pay period of sick leave without limit on accumulation.
Employees absent without pay for any reason for more than 36 hours during a two week pay
period shall not earn sick leave benefits for that pay period. Sick leave records shall be
maintained on an hourly basis. Sick leave shall be taken in periods of no less than fifteen (15)
minutes.
Employees shall be allowed to convert sixty (60) hours of unused sick leave per fiscal year to
their vacation time bank provided the employee maintains a balance of four hundred eighty (480)
hours of sick leave. Conversion of sick leave to vacation leave is on an hour-for-hour basis and
may only take place at the end of each fiscal year.

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A. SICK LEAVE UTILIZATION
Sick leave may be utilized due to the employee's personal illness, injury, maternity, or sickness
or injury in the immediate family, in accordance with the provisions outlined in Administrative
Policy Memorandum No. 21, Administration of Sick Leave which shall serve as the operating
guideline for both employees and management.
Employees shall, whenever possible, make appointments for medical, dental, and similar
purposes on non-work hours. If this is not possible, sick leave may be used for these purposes for
a minimum of one (1) hour and shall not exceed four (4) hours except in unusual circumstances.
Absence for illness may not be charged to sick leave if not already accumulated by the
employee. It is the City's intent that discussions regarding an employee's attendance take place in
conditions that ensure the employee's privacy rights are safeguarded.
Employees who become ill during a scheduled vacation may have sick leave substituted for
vacation hours for the days/hours of the illness/injury, provided a medical verification of
treatment from the attending physician is provided promptly on return to work. An employee
unable to perform all the normal and regular job assignments due to personal illness or non-jobrelated injury, may request light duty assignments in lieu of sick leave absence, when such
assignments are authorized in writing by the employee's attending physician. Light duty
assignments are subject to work availability and approval by the supervisor.

B. SICK LEAVE NOTICE & CERTIFICATION
In order to receive compensation while absent on sick leave, the employee or someone on their
behalf shall notify their immediate supervisor prior to or within one (1) hour after the time set for
reporting to work except in unusual circumstances. When absence is for three (3) or more
consecutive workdays, the employer may require the employee to- file a physician's certificate
stating cause of absence with the supervisor, for forwarding to the Human Resource Department.
The intent of this provision shall not be circumvented by the return of an employee to work for
one day and, thereafter taking sick leave for more than three (3) consecutive workdays.

6.8

UNPAID LEAVES OF ABSENCE

The City Manager, upon written request of a full-time employee other than a probationary
employee, may grant for the good of service, a leave of absence without pay for a maximum
period of one (1) year. The City Manager may grant an extension or an approved leave of
absence without pay for an additional period, said extension not to exceed one (1) year.
Leave may be granted if it does not have an unduly adverse impact on the service, the purpose of
the leave would be beneficial to the City or would meet some pressing and extreme need of the
employee. Requests for an unpaid leave of absence for the birth or adoption of a child may be
submitted pursuant to this provision, and consistent with Administrative Policy Memorandum
#21 and the Family Medical Leave Act. Whenever granted, such leave shall be in writing and
signed by the City Manager. Upon expiration of such a leave, the employee shall be reinstated to
the position held at the time the leave was granted and said employee shall retain their seniority
based on years of service earned prior to the leave of absence. Failure of the employees to report

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promptly at the expiration of the leave of absence or within a reasonable time after notice to
return to duty shall terminate their right to be reinstated.
Notwithstanding the above, the City will comply with the provisions of the Family Medical
Leave Act of 1993, effective February 5, 1994, and the California Family Rights Act of 1991, as
amended and defined by regulations to be issued by the State Department of Fair Employment
and Housing and the U.S. Department of Labor.

6.9

VACATION

From the beginning of employment with the City through completion of three (3) years of fulltime service, an employee shall earn 3.08 hours vacation leave per pay period.
Employees shall receive cash payment for unused vacation earnings at their current salary rate at
the time of separation. Preference shall be given to the most senior employees within a
classification in a division in scheduling a vacation.
Effective on the adoption of the MOU, employees shall accrue vacation in accordance with the
table below:
BiWeekly
3.08
Hours
Accrual
4.62 Hours
5.38 Hours
6.15 Hours
7.69 Hours

Years of Completed
Service
0-3 Years
4-8 Years
9-12 Years
13-15 Years
16 Years and Over

Annual
Accrual Rate
80 Hours
120 Hours
140 Hours
160 Hours
200 Hours

Employees may not use vacation benefits during the first six months of service except during the
holiday furlough between Christmas Eve Day and New Year's Day. Vacation benefits are
accrued bi-weekly and may be accrued to a maximum balance of two times the annual accrual
rate.
If the employee reaches maximum accrual, they will no longer accrue vacation until their excess
vacation balance is below the required cap.
Employees must take a minimum of 40 hours vacation and/or compensatory time per fiscal year.
Employees not using at least 40 hours vacation and/or compensation time off per fiscal year shall
have their accumulated vacation allowance charged for the difference between actual vacation
leave taken and 40 hours.
Employees absent without pay for more than 36 hours during a pay period do not earn vacation
benefits for that pay period.

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Under the following conditions employees may make an irrevocable election to sell back to the
City up to eighty (80) hours of accrued vacation leave per fiscal year at the employee’s base rate
of pay. To remain eligible for distribution, the following must be true:
• The employee must have taken a minimum of eighty (80) hours of vacation and/or
compensatory time off in the preceding twelve (12) months.
• The employee must have a remaining balance of at least forty (40) hours following the
sell back.
These criteria are evaluated at the end of the eleventh (11th) pay period of each calendar year.
Requests to sell back vacation leave must be received by Human Resources no later than
December 31 of each year for the following year’s election and will be paid out prior to the last
pay period of the fiscal year.
The City makes no representation as to the tax consequences of an employee cashing out accrued
leave or the vacation sellback program. It is the employee’s sole responsibility to address the tax
consequences of cashing out accrued leave or the vacation sellback program.

Vacation Scheduling
If two (2) or more employees within the same department request the same vacation day(s)
within the same business day, and the department is only able to approve the request of one of
the two employees, the request of the employee with the most seniority in the classification shall
be approved, unless operational necessity requires the more senior employee to be present due to
specialized skills or licenses.
After a request for vacation has been approved by the employee’s immediate supervisor, the City
shall not rescind/revoke such approval except in the case of an emergency or operational
necessity.

6.10 PREMIUM PAY DURING PAID LEAVE
Regular premium pay shall continue to be paid during such paid leaves as vacation, sick leave,
etc.

SECTION 7.0 PROBATIONARY PERIOD
Probationary period for all employees shall be one thousand forty hours (1,040) worked.
Maintenance Trainee - Streets and Maintenance Trainee - Parks and Grounds employees will
have a probationary period of two-thousand eighty hours (2,080). Trainees will be provided onthe-job training sufficient to acquire knowledge and skills within specific (quarterly) time
frames. Only those Trainees who complete and pass quarterly knowledge and skills examinations
and obtain their Class A driver's license within one year, will continue training and employment.

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Any Trainee who fails to pass the quarterly examination will be released from the Trainee
position. Employees who are hired as a Maintenance Trainee (Streets and Maintenance & Parks
and Grounds) and who promote to a Maintenance Worker 1, shall serve maximum probationary
period of two-thousand eighty (2080) hours while an incumbent of either the Maintenance
Trainee or as a Maintenance Trainee and as a Maintenance Worker I. Employees who promote
from a Maintenance Trainee to a Maintenance Worker I shall not be subject to an additional
probationary period.

SECTION 8.0 HEALTH AND WELFARE BENEFITS
8.1

MEDICAL INSURANCE

The City shall contribute to the cafeteria plan (medical, dental and vision) for each bargaining
unit member up to Two Thousand dollars ($2,000) per month. This monthly contribution
includes the City's basic employer contribution for health premiums under PEMHCA which City
Council Resolution No. 2279- 02 set as the minimum required under PEMHCA. Employees shall
pay premium costs exceeding this amount.
Effective the first pay date of the month following City Council approval of this Agreement, the
City shall increase its contribution to the cafeteria plan up to Two Thousand Two Hundred
dollars ($2,200) per month for each bargaining unit member.
Effective the first pay date of 2027, the City shall increase its contribution to the cafeteria plan
up to Two Thousand Two Hundred Fifty dollars ($2,250) per month for each bargaining unit
member.
The City shall provide the regular part time employees the same medical benefits as provided to
full time employees except that the City contribution toward medical, dental and/or vision
coverage for those part time employees who are eligible for coverage shall be prorated. The
prorated amount shall be determined by the relationship which the part time employee's regular
schedule bears to the full-time schedule.
In the event that a part time employee works full time for a period in excess of sixty (60)
calendar days, the employee's benefit accumulation shall reflect the full-time schedule. Part-time
employees assigned to intermittent, temporary or regular assignments of less than twenty (20)
hours per week are not eligible to participate in the group medical, dental, or vision care plans.
This exclusion specifically includes part-time employees who may accumulate more than 1,000
hours of work per year by combining two or more temporary or intermitted work assignments
(i.e., indifferent programs)
The Union agrees to meet and confer with the City regarding the potential re-structuring of
employee medical insurance benefits, with the understanding that such discussions are not
intended to reduce employee benefits, but rather, to assist the City in controlling its medical
insurance costs and increase administrative flexibility.

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Employees who are covered for medical benefits through a spouse's or other alternative medical
insurance coverage may elect not to enroll in a City group medical plan. In lieu of payment of
medical insurance premiums, the City will pay the employee who waives coverage, the amount
of three hundred fifty dollars ($350) per month , effective the first pay date of the month
following City Council approval of this Agreement. Employees may elect to receive this
payment in cash, paid directly to the employee in their normal paycheck, or to have this amount
deposited into the employee's ICMA deferred compensation account. Approval for the cash
payment/deferred compensation deposit is subject to acceptance of satisfactory certification of
spousal or other alternative medical coverage by the Human Resources Director. Retirees may
elect to continue coverage with the group medical plan , if approved by CalPERS.
The City will contribute to PERS health insurance premiums, for retirees who were covered by
an MOU between the City and SEIU at the time of their retirement and are enrolled in a PERS
health plan, and for employees participating in the City’s cafeteria plan described above, an
amount equal to the City's basic employer contribution for health premiums which City Council
Resolution No. 2279-02 set as the minimum required under PEMHCA.
Payment of the City's share of medical insurance premium costs during approved leave of
absence for medical reasons shall be as provided in the Family and Medical Leave Act of 1993.

8.2

LIFE INSURANCE

The City shall provide life insurance and AD&D coverage for each employee in the amount of
$100,000. Additional life insurance may be provided at employee's expense.

8.3

MEDICAL EXAMINATION

The Grounds Division employees assigned to spray operations will receive appropriate annual
medical examinations.

8.4

FLEXIBLE BENEFIT PLAN

The City agrees to implement a Section 125 (Flexible Benefit) Plan for bargaining unit
employees subject to the following conditions being satisfied:
A. Participating bargaining unit employees shall pay a monthly fee not to exceed $10.00
as determined by the Plan Administrator.
B. The City's insurance broker-of-record shall present the City with acceptable
alternatives for plan administration.
C. Plan elements shall include premium conversion, dependent care, un-reimbursed medical
and Alternate Benefit.
D. The Plan shall be made available to all City employees.

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8.5

DISABILITY INSURANCE

The weekly indemnity insurance plan shall provide the same benefits as State Disability
Insurance and the City shall pay up to a maximum of $12.50 toward the monthly premiums for
each employee. Employees shall be responsible for payment of monthly premiums above $12.50.

SECTION 9.0 SAFETY
9.1

SAFETY EQUIPMENT, PROTECTIVE CLOTHING, UNIFORMS

Safety equipment which in the sole discretion of the City is necessary for employees shall be
furnished by the City.
Protective clothing such as uniforms, gloves, raincoats, safety toe covers, etc. shall be provided
in sufficient quantities. Employees who are furnished with a uniform by the City are expected to
wear it at all times when on duty. Approved tee-shirts are in compliance with the uniform
complement. Tools required by the City shall be furnished without charge, however, employees
shall be responsible to exercise due diligence and care to prevent and avoid loss, theft, damage,
and breakage.
Mechanics, Lead Mechanic and Mechanic Trainee are responsible for providing their own hand
tools and socket sets up to %'' drive. However, the City will provide Technicians, Mechanics,
Lead Mechanic and Mechanic Trainee a tool allowance of
$400/year. Such allowance will be used to pay for hand tools which the employees purchase and
use in the course of working on City vehicles. Such allowance will be paid to employees as a
reimbursement for tools which have been purchased and are used for work on city vehicles and
equipment. Employees will be required to submit receipts in order to be reimbursed.
The City, at its cost, shall provide winter jackets to Parks and Grounds, Streets, Building
Maintenance, and Garage employees. In addition, Building Inspectors and Public Works
Inspectors will be provided winter jackets.

9.2

SAFETY SHOES/BOOTS/GLASSES

The City agrees to pay eligible bargaining unit employees in the Street Division, Parks and
Grounds Division, Building Maintenance Division, Building /Code Compliance Inspector,
Neighborhood Preservation Inspector, Public Works Inspector, and Fleet Division classifications
$300 in the second pay period of each fiscal year, to purchase construction type, hard-soled boots
to be worn on the job. The Safety Committee shall develop a list of available boots meeting
these requirements.
An employee may elect to receive city-paid basic prescription safety glasses no more than once
every two years, based on the employee's VSP eligibility period. "Basic" prescription safety
glasses are defined as those furnished with shatterproof lenses, scratch resistant coating, tinting,
and side shields, but not including cosmetic lens treatments such as grinding or upgraded frames.

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9.3

SAFETY AND TRAINING COMMITTEE

A Safety and Training Committee consisting of representatives from all City departments shall
meet no less frequently than quarterly to hold safety inspections and meetings to recommend
improvements consistent with OSHA and to recommend training programs to City management.
The Union may designate up to three (3) representatives to the Committee. The Human
Resources Director or designee shall serve as staff to the Committee.
Skills and Safety Enhancement Opportunities
The Safety and Training Committee representatives designated by the Union shall meet with the
Human Resources Director and/or the Human Resources Director’s designee for the purpose of
identifying and promoting job skill enhancement, safety and career development training needs
for bargaining unit members. Such job skill enhancement, safety and career development training
that may be offered may include, but is not necessarily limited to: computer, written and oral
presentation, communication, interviewing, ergonomic, cyber security, disaster preparedness,
first aid/CPR, hazardous materials, safety on the job in addition to other employment-related
training offered by the City.

9.4

WORKPLACE SAFETY

The City shall endeavor to provide safe and healthy working conditions for employees. The City
will continue to make a good faith effort to assure safe and healthy working conditions for
pregnant employees including provision of safety equipment, manual performance of the work,
and medically recommended restrictions.
The City agrees to meet with the Union, upon request, to review findings and receive
recommendations for modifications in safety regulations.

9.5

DMV EXAMINATIONS

The City agrees to pay for any medical examination or driver's license fee for any bargaining unit
employee who is required by the City to obtain and maintain a OMV Class A or B license in
order to perform their regular duties. Such medical examinations will be provided by a qualified
City physician during the employee's normal working hours unless otherwise arranged by the
supervisor and employee. It is expressly understood that the City will not incur any over-time
payments as a result of the medical examinations.

SECTION 10.0 GRIEVANCE PROCEDURE/DISCIPLINARY
PROCEDURE
10.1 GRIEVANCE DEFINITIONS
A grievance shall be defined as any dispute, which involves the interpretation or application of
the Memorandum of Understanding of the City of Union City Personnel Rules. All grievances
filed shall utilize the approved grievance form.

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Grievances submitted in writing pursuant to this provision shall cite the section of the
M.O.U. alleged to have been violated. The parties recognize disputes shall be resolved
expeditiously at the lowest possible administrative level, notwithstanding the right and
desirability of the employee or Union to bypass the initial steps if the case involves decisionmaking at a higher administrative level.

10.2 GRIEVANCE PROCEDURE
Step 1: The employee and/or their representative may present the grievance informally, in
writing, or orally, to the immediate management supervisor within ten (10) working days of the
occurrence of the dispute or ten (10) working days from such time as the employee or Union
could have reasonably been aware of the occurrence. The supervisor shall respond within seven
(7) working days of submittal by/or discussion with the grievant.
Step 2: Should the grievance remain unresolved at Step 1; the grievance may be submitted to the
Department Head or their designee within seven (7) working days of the discussion held in Step
1. A written response will be given to the employee and the Union within seven (7) working days
of submittal to the Department Head or their designee.
Step 3: Should the matter remain unresolved, the grievance will be submitted to the Human
Resources Director and/or the City Manager and assigned Union Business Representative who
shall meet within twenty (20) working days of receipt of the grievance from Step 2 and attempt
to resolve the grievance. The Human Resources Director or City Manager shall provide a written
response within ten (10) working days of the date of discussion with the Union Business
representative.
Step 4: Should the matter remain unresolved, either party may request the involvement of a
Factfinder within thirty (30) days of the meeting held in Step 3. The names of five (5)
Factfinders shall be obtained from the State Conciliation Service. The City and Union shall
alternately strike names from the list beginning by a coin flip until one name remains. The City
and Union agree to divide the cost equally of said Factfinder. The Factfinder designated to hear
the dispute shall be authorized to submit a recommendation(s) to the parties to resolve the
dispute. Said recommendation(s) must be accepted by both the Union and the City Council in
order to become effective.
In the event the recommendation(s) is rejected by either party, the action previously taken, or any
compromise settlement reached in Steps 1 through 3 of the grievance procedure shall stand, or
other action by the City Council, or the Union may be considered. The Factfinder shall have no
power to make recommendation(s), which would change, add, delete, or otherwise amend this
Agreement or Rules, Regulations or Resolution of the City by reason of their
recommendation(s), but shall be limited to the interpretation thereof. Parties who have direct
knowledge of circumstances relating to the grievance may be present at the request of either
party during any stage of the proceedings. In the case of employees, they shall be compensated at
their regular rate of pay for actual time spent in such meetings. The time between the steps of the
procedure may be extended by mutual agreement; requests for an agreement to extend the
deadline shall be confirmed inwriting.

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Failure by the employee or Union to follow the time limits unless extended by mutual agreement
shall cause the grievance to be considered withdrawn. Failure by the City to follow time limits
unless extended by mutual agreement shall cause the grievance to be deemed settled in favor of
the employee.

10.3 DISCIPLINARY DEFINITIONS
The City agrees to utilize a progressive disciplinary approach to correct an employee's behavior
or improve the employee's work product.
At the time of initial filing of an appeal involving a disciplinary matter, the employee must elect
to utilize either the appeal procedure contained in the Memorandum of Understanding, or the
grievance procedure outlined in the City Personnel Rules, Section
12.00. All appeals filed shall utilize the approved appeal form. Election of either procedure shall
preclude utilization of the other.

10.4 SUSPENSION: NOTICE OF INTENT
The City agrees to hold disciplinary suspensions in abeyance until completion of the second
(2nd) step of the Appeal Procedure. The City shall provide the Union Business Representative
with a copy of any Notice of Intent to impose disciplinary action against a bargaining unit
employee.
Step 1: An employee who receives a Notice of Intent to Impose Disciplinary Action may request
a Skelly Hearing in accordance with Skelly vs. the State Personnel Board. The City shall assign a
Skelly Officer to hear the matter and make a determination.
Step 2: Should the matter remain unresolved; the appeal will be submitted to the Human
Resources Director and/or the City Manager and assigned Union Business Representative who
shall meet within twenty (20) working days of receipt of the appeal from Step 1 and attempt ·to
resolve the grievance. The Human Resources Director or the City Manager shall provide a
written response within ten (10) working days of the date of discussion with the Union Business
Representative.
Step 3: Should the matter remain unresolved, either party may request the involvement of a
Factfinder within thirty (30) days of the meeting held in Step 2. The names of five (5)
Factfinders shall be obtained from the State Conciliation Service. The City and Union shall
alternately strike names from the list beginning by a coin flip until one name remains. The City
and Union agree to divide the cost equally of said Factfinder. The Factfinder designated to hear
the dispute shall be authorized to submit a recommendation(s) to the parties to resolve the
dispute. Said recommendation(s) must be accepted by both the Union and the City Council in
order to become effective.
In the event the recommendation(s) is rejected by either party, the action previously taken, or any
compromise settlement reached in Steps 1 through 3 of the appeal procedure shall stand, or other
action by the City Council or Union may be considered. The Factfinder shall have no power to

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make recommendation(s), which would change, add, delete, or otherwise amend this Agreement
or Rules, Regulations or Resolution of the City by reason of their recommendation(s), but shall
be limited to the interpretation thereof. Parties who have direct knowledge of circumstances
relating to the appeal may be present at the request of either party during any stage of the
proceedings. In the case of employees, they shall be compensated at their regular rate of pay for
actual time spent in such meetings. The time between the steps of the appeal procedure may be
extended by mutual agreement; requests for an agreement to extend the deadline shall be
confirmed inwriting.
Failure by the employee or Union to follow the time limits unless extended by mutual agreement
shall cause the appeal to be considered withdrawn. Failure by the City to follow time limits
unless extended by mutual agreement shall cause the appeal to be deemed settled in favor of the
employee.

SECTION 11.0 MISCELLANEOUS PROVISIONS
11.1 EDUCATION REIMBURSEMENT
When an employee voluntarily and with prior approval of the Human Resources Director
undertakes any education or training program that will improve their skills and abilities in
relation to the job, the City will reimburse the employee upon successful completion of the
course for the cost of the course or training. The reimbursement will be limited to $1,500 per
year. If the books are turned over to the City upon course completion, the City shall reimburse
the employee for the cost of the books. When the class is of unusual value and cannot be
rescheduled during the employee's off hours, the employee may be excused at no loss of pay.

11.2 BENEFICIAL PRACTICES
City agrees that, as a result of signing this agreement, rules or regulations or practices regarding
wages, hours and other terms and conditions of employment will not be changed without prior
negotiations as provided by State law.

11.3 CONTRACTING OUT
The City shall create a labor/management committee consisting of the Union President and one
other individual designated by the Union, at least 45 days prior to releasing a Request for
Proposals to replace existing work performed by the bargaining unit that will require the layoff
of employees in the bargaining unit. The Committee shall meet to discuss the following:
•
•
•

Review the proposed scope of the work to be covered in the RFP.
Review the current cost for the City to provide the service.
Determine if there are any ways to reduce the current cost for providing the service.

After meeting with the Union, the City shall determine if the need still exists to issue the RFP. If
the RFP results in a lower cost, the City shall have the right to accept the RFP.

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The City will give the Union two (2) weeks' notice prior to contracting out bargaining unit work
which does not result in a reduction of force.

11.4 HEALTH AND SAFETY
In the event an employee has justifiable reason to believe that safety and health are in danger due
to an alleged unsafe working condition, or alleged unsafe equipment, he/she shall immediately
inform their supervisor who shall have the responsibility to determine what action, if any, should
be taken. Should equipment be necessary, the City shall make every effort to acquire it in an
expeditious manner, contingent on available funds. An employee may be reassigned to perform
other duties pending full investigation of the alleged unsafe condition and/or equipment and
corrective action being taken. In addition, the City agrees to maintain a Safety Committee,
which will make recommendations on health and safety issues that occur in the workplace. In
order to provide a safe and healthy place to work, the City agrees to comply with laws applicable
to its operations concerning the safety of employees covered by this agreement. It is the
responsibility of both represented and management employees to comply with all safety rules
and regulations established by the City.

11.5 FILLING OF VACANCIES
The City agrees that it will make all reasonable efforts to ensure that vacancies occurring in
bargaining unit positions are filled within six (6) months of the occurrence of the vacancy.
However, the City shall not be deemed in violation of this provision if extenuating circumstances
occur; such extenuating circumstances may be, but are not limited to, special recruitment
considerations and/or classification/organizational issues. In the event a position cannot be filled
within six (6) months, the City will notify the Union in a timely manner. In the event of extended
authorized industrial injury, personal or temporary leaves of absence, the Union agrees that the
City may make temporary appointments consistent with applicable City Personnel Rules to
ensure that services continue to be provided.

11.6 PERSONNEL FILES
A Written Reprimand in an employee's personnel file will be removed from the file one year
after date of issuance. Removal of a Written Reprimand from an employee's personnel file is
subject to the following:
•
•

A written request for removal of a Written Reprimand, from the affected employee, is
received by the Human Resources Department.
No additional disciplinary action has been imposed upon the affected employee within
the one-year period following issuance of the initial Written Reprimand.

11.7 SAVINGS CLAUSE
In the event any provision of the Agreement is declared by a court of competent jurisdiction to
be illegal or unenforceable, such nullification shall not affect any other provisions of the
Agreement and the parties shall renegotiate the voided section to conform as nearly as possible
to the original intent.

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11.8 REVIEW OF OPERATIONAL ITEMS OF MUTUAL INTEREST
The parties agree that the Executive Board and Management (Human Resources Director and
Deputy City Manager) will continue to meet on a monthly basis to review operational items of
mutual interest.

11.9 SEPARABILITY
In the event that any portion of this Agreement shall be held to be in violation of any federal or
state law or final judicial decision of a court of competent jurisdiction, the balance of the
Agreement shall continue in full force and effect, and the parties shall within 60 days of such
determination, commence negotiations to re-write the affected provision(s) to remedy the legal
defect(s) and to conform as closely as possible to the intent of the original language.

SECTION 12.0 TRANSFER AND PROMOTION PROCEDURES
The City shall post announcements for all City job vacancies at each of the following locations:
Civic Center Corporation Yard Holly Community Center Kennedy
Community Center Ruggeri Senior Center Union City Sports Center
Announcements shall be posted for ten workdays.
Non-probationary part-time employees scheduled for year-round weekly assignments of twenty
(20) hours of more may request movement to a vacant, full-time position in the same
classification within the same department. Such request must be made in writing to the
Department Head and Human Resources Director and must be received prior to the final filing
date of the recruitment process as established by the Human Resources Department. The
Department Head shall have the discretion to deny the request or recommend that the action be
approved by the Appointing Authority. In the event of approval, the employee shall be subject to
a six-month probationary period, regardless of step placement within the salary range. It is
understood that part-time employees as defined above, may apply for movement to a full-time
vacant position in another department. However, approval of such action shall occur only with
the consent of both department heads as specified in Section 8.04 of the Personnel Rules, and the
affected employee shall serve a six (6) month probationary period

12.1 REALLOCATION OF POSITION
The City agrees to conduct a Certification Analysis in instances where a part-time position is
reallocated to a different City classification on a full-time regular basis, provided that no fulltime regular employees in the classification request transfer. The Certification Analysis shall be
conducted by the Human Resources Department for the purpose of determining an incumbent's
qualifications relative to the qualifications established for the newly classified position. The
Certification Analysis shall evaluate:

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a) Whether the incumbent meets the established minimum qualifications for the alternate
classification;
b) Whether the incumbent is non-probationary;
c) Whether the incumbent's job performance has been satisfactory, as demonstrated by
overall satisfactory performance appraisals, and the absence of disciplinary action, for a
period of one-year prior to the establishment of the newly created position.
An incumbent who does not meet the minimum qualifications for the alternate classification, as
determined by the Certification Analysis, shall not be considered for appointment to the newly
created position.
Should an eligibility list exist for, and the incumbent has been determined to meet the minimum
qualifications of the alternate classification, the incumbent shall be certified to the eligibility list
in an unranked position. The incumbent and all eligible that have been certified for the eligibility
list will be considered when filing the newly classified position.
Should no eligibility list exist for, and the incumbent meets the minimum qualifications the
alternate classification, and no full-time regular employee in the classification requests transfer
to the newly created position, the incumbent shall be appointed to the position.
It is further agreed that whenever a part-time position in a given City classification is reallocated
to full-time in the same classification, the following "'order of filling" that full- time position
shall be observed:
1. Full time employees wishing to exercise transfer rights as provided in Section 8.03 of the
City Personnel System Rules and Regulations.
2. The incumbent in the part-time position, given overall satisfactory job performance and
the absence of disciplinary action.
3. Part-time employees requesting movement pursuant to Section 9.00 Transfer, of the Parttime Provisions of this M.O.U.
4. Open competitive examination.

SECTION 13.0 DURATION
This agreement shall continue in full force and effect from January 1, 2025 to December 31,
2027.

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LETTER OF AGREEMENT
9/80 ALTERNATE WORK SCHEDULE

1. IMPLENTATION
A. WORK PERIOD DEFINED
For employees working a 9/80 schedule, the workweek for purposes of weekly overtime shall
commence and end at the midpoint of their regular work schedule on the employee's 8-hour
workday. For all employees, this midpoint shall be on Friday. Supervisor will be responsible
for monitoring employees' hours to ensure they do not work overtime inadvertently or
without prior approval. The timecard of an employee who works their regular 9/80 schedule
and doesn't work overtime during a pay period shall show a total of eighty (80) hours.
A 9/80 work plan is a schedule that allows an individual to work eighty (80) hours in nine (9)
days and have the tenth day in the two-week period off. In order to accomplish this, an
individual will work nine (9) hours on Monday, Tuesday, Wednesday, and Thursday each
week. During the first week, the individual will work eight (8) hours on Friday and in the
second week the individual will have Friday off except for employees in Leisure Services
who will develop a 9/80 schedule which alternates their additional weekday off. Consistent
with Section 4.02 Overtime of the City-SEIU 790 MOU, overtime compensation will be paid
for assigned hours worked in excess of the normal workday (8 or 9 hours, depending on
scheduling) and/or the normal work week

B. DAYS OFF
Every other Friday shall be the designated day off. This will concentrate the effect of the
alternate work schedule (AWS) and make it easier to plan work schedules and meetings. It is
understood that there should be fewer day/hours off for medical appointments, personnel
leave, etc., since staff is encouraged to schedule these on their day off.

C. VACATION
The employee will be charged for the number of hours that they would have been scheduled
to work during the period they are on vacation, i.e., vacation is Monday - Friday, the hours
during that period could be either 44 or 36 depending on the individual's schedule.

D. SICK LEAVE
A day sick would be charged as nine (9) hours unless the sick day falls on the normally
schedule eight (8) hour day. No adjustments or allowances are made for illness on a normally
scheduled day off.

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E. BEREAVEMENT LEAVE
Leave time requested under Section 6.04 shall be converted to hours based on a 9-hour day
unless the bereavement day falls on the normally scheduled eight (8) hour day.
Bereavement Leave: Five (5) days allowed, equivalent to forty (40) hours.

F. MILITARY LEAVE, JURY DUTY
If the duration of leave is expected to be longer than one week, the employee will
automatically convert to a five-day, forty-hour (5/40) week at the beginning of the work
period in which the military leave or jury duty is scheduled to begin. After completion, the
employee may return to the 9/80 program at the beginning of the next work period after their
return.

G. LUNCH PERIOD/BREAKS
For City Hall employees, in addition to a one (1) hour unpaid lunch, one 15-minute break in
the morning, and one in the afternoon, are permitted for employees participating in the plan,
schedule according to departmental needs. Unused break time is forfeited and may not be
used to extend the meal period or reduce the workday.
Corporation Yard employees shall also be entitled to one 15-minute break in the morning and
one 15-minute break in the afternoon.

H. EXCEPTIONS
It may be necessary to have staff members revert to a 5/40 schedule due to operational
requirements. This will occur only on a case-by-case basis as recommended by the
Department Head and authorized by the City Manager. In such instance, the City shall
provide the Union and affected employees with ten (10) working days' notice prior to such
change. The Maintenance II Public Works position shall not work the 9/80 schedule.
In rare instances, employees may be asked/required to work on their day off. If this occurs,
the member will receive either compensatory time or overtime as provided in Section 4.02 of
the M.O.U.

I. WORKDAY
All participating employees in City Hall shall work 8.00a.m. to 6:00p.m. on the nine (9) hour
days; on the eight (8) hour days, the schedule shall be 8:00a.m. to 5:00p.m. with one hour for
lunch. The public reception/service counters in City Hall shall remain open to the public on
both the 8-hour and 9-hour workdays from 12:00p.m. to 1:00p.m. Employees at the
Corporation yard shall work 7:00a.m. until 4:30p.m. on the 9-hour workday, with a half hour
unpaid lunch; on the eight (8) hour day, employees shall work 7:00a.m. to 3:30p.m. with a
half-hour unpaid lunch. During Daylight Savings Time, Corporation Yard employees shall
report to work at 6:30a.m.; during Standard Time, the shift start time shall revert to 7:00 a.m.

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APPENDIX A-1
City of Union City Salary Compensation Plan Effective 04/14/2025

Bargaining Unit
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021
SEIU 1021

Job Code
50520
50525
50530
50290
50255
50251
50256
50351
50100
50539
50332
50361
50360
50330
50342
50320
50325
50350
50200
50500
50505
50510
50560
50291
50370
50110
50160
50380
50538
50341
50405
50517
50321
50326
50536
50537

Classification Title
Administrative Assistant I
Administrative Assistant II
Administrative Assistant III
Building/Code Compliance Inspector
Building Permit Technician
Building Permit Technician II
Community Development Technician
Facility Maintenance Worker
Finance Specialist III
Homeless Program Outreach Worker
Lead Facilities Maintenance Worker
Leisure Services Maintenance Worker
Maintenance I - Parks & Grounds
Maintenance I - Streets
Maintenance II - Parks & Grounds
Maintenance II - Streets
Maintenance Trainee - Parks & Grounds
Maintenance Trainee - Streets
Neighborhood Preservation Inspector
Office Specialist I
Office Specialist II
Office Specialist III
Preschool Site Supervisor II
Public Works Inspector
Public Works Maintenance II
Recreation Administrative Technician
Recreation Program Coordinator
Special Projects Coordinator
Street Outreach Worker
Street Sweeper Operator
Technical Support Specialist II
Transit Coordinator
Vehicle Heavy Equipment Mechanic
Vehicle Equipment Technician
Youth Employment Coordinator
Youth Services Specialist

Step 1
6,125
6,701
7,336
8,838
7,014
7,626
6,874
6,937
6,723
4,923
8,130
5,773
6,294
6,537
7,631
7,492
5,394
5,335
8,140
5,071
5,523
6,028
4,820
8,552
6,893
7,533
6,946
6,413
4,923
6,973
7,258
8,174
7,481
6,673
6,659
6,705

Step 2
6,407
7,015
7,678
9,248
7,366
7,996
7,220
7,249
7,047
5,170
8,501
6,062
6,592
6,846
7,991
7,845
5,644
5,583
8,518
5,303
5,770
6,303
5,062
9,033
7,217
7,910
7,285
6,716
5,170
7,288
7,630
8,556
7,819
7,005
6,993
7,042

Step 3
6,701
7,336
8,033
9,672
7,721
8,386
7,568
7,577
7,379
5,428
8,891
6,365
6,899
7,166
8,363
8,209
5,909
5,845
8,908
5,538
6,033
6,587
5,316
9,470
7,553
8,305
7,644
7,029
5,428
7,617
8,001
8,993
8,177
7,357
7,343
7,394

Step 4
7,015
7,678
8,410
10,115
8,077
8,795
7,917
7,925
7,731
5,700
9,286
6,683
7,222
7,502
8,758
8,596
6,182
6,114
9,317
5,785
6,308
6,891
5,581
9,927
7,910
8,721
8,022
7,358
5,700
7,967
8,372
9,372
8,547
7,724
7,710
7,763

Step 5
7,336
8,033
8,805
10,577
8,430
9,224
8,261
8,282
8,102
5,985
9,718
7,018
7,565
7,857
9,171
9,003
6,470
6,400
9,742
6,047
6,593
7,206
5,860
10,406
8,283
9,157
8,415
7,707
5,985
8,326
8,703
9,812
8,943
8,110
8,096
8,151

SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT
SEIU 1021 PT

50373
50533
50505
50510
50561
50532

Facilities Maintenance Attendant (PT)
Community and Recreation Program Specialist
Office Specialist II (PT)
Office Specialist III (PT)
Preschool Site Supervisor I (PT)
Program Coordinator (PT)

30.08
23.63
31.87
34.78
22.55
40.07

31.58
24.79
33.29
36.36
23.66
42.03

33.16
26.04
34.81
38.00
24.85
44.10

34.82
27.32
36.39
39.76
26.09
46.28

36.57
28.67
38.03
41.57
27.39
48.55

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APPENDIX B
City of Union City
Definitions
Temporary Employee
A Temporary employee is a non-regular employee who is hired for a limited time period under
one of the following conditions:
1) To work in the absence of a permanent employee who is on leave.
2) To work for a defined period which does not exceed one thousand (1,000) hours per year
or does not exceed a period of six (6) months.
3) To work on a special project which does not exceed twelve (12) months.
Regular Full-Time Employee
A regular full-time employee is an employee who is hired into a permanent forty (40) hour per
week position in the competitive service and who has completed their probationary period.
Regular Part - Time Employee
A regular part-time employee is and employee who is hired into a permanent twenty (20) to
thirty-nine (39) hours per week position in the competitive service and who has completed their
probationary period.
Probationary Employee
A probationary employee is a regular full-time or regular part-time employee who is hired into a
position in the competitive service and who is serving a probationary period of 1,040 hours
Probationary Period
A probationary period is the initial period of employment in which an employee is required to
demonstrate their ability to meet the requirements of the position to which the employee is
appointed.
Provisional Appointment
A provisional appointment is an appointment of a person to a regular position in the competitive
service in the absence of an eligibility list. The person who is appointed must possess the
minimum qualifications for the position. The appointment period will not exceed six (6) months.
The appointment may be extended by one (1) month with approval of the City Council.

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SIDE LETTER – TRANSFER GUIDELINES
The guidelines under this program apply to regular, full-time employees only.
Regular, full-time employees (those who have completed probation) are eligible for
consideration for transfer (movement within classification to a different division or department).
On an annual basis, eligible employees may indicate their interest in transfer by submitting a
transfer application to the Human Resources Department. Transfer guidelines are as follows:
1. Transfer must be within classification.
2. Transfer is open only to employees who have completed probation.
3. Employees who accept a transfer position are subject to successful completion of a six
(6) month probationary period.
4. Your current position will not be filled full-time, regular during your six (6) month
"transfer" probation.
5. Employees with active discipline in their personnel files (within one year) are not eligible
for transfer.
6. Hiring supervisors/managers may elect to use a transfer list, an eligible list or both lists.
7. All transfer candidates who meet the education, experience and physical requirements of
the position will be considered when a hiring supervisor/manager elects to use a transfer
list.
8. HR will request that all employees who wish to place themselves on a transfer list do so
during the month of December.
9. All employees who submit transfer applications during the month of December, and meet
all criteria for the position, will have their names placed on the appropriate transfer list
and will be eligible for consideration for any openings occurring during the period Jan 1
to Dec 31 of the following year.
10. Employees who accept a transfer assignment will have their eligible dates for salary
increases adjusted. Employees will be transferred at their current salary; however, any
subsequent movement on the salary range will be based upon the adjusted hire date. An
employee who returns to their former position within the six-month period will have their
salary increase dates restored.

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FOR THE CITY:

FOR SEIU LOCAL 1021

Lilybell Nakamura, Human
Resources Director

Date

Blake Huntsman, Chief Negotiator

Date

Jeff Bailey, Union City Chief
Negotiator

Date

Saad Muhammad, Field
Representative

Date

Charles Bales, Bargaining Team

Date

Jaymin Munoz, Bargaining Team

Date

Michael Jester, Bargaining Team

Date

Alma Gomez, Bargaining Team

Date

Jesus Garcia, Bargaining Team

Date

Erin Ewing, Bargaining Team

Date

Peter Masiak, Regional Director
SEIU Local 1021

Date

David Canham, Executive Director
SEIU Local 1021

Date

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City of Union City

Classification and Compensation Plan
FY 2024-2025
Effective: April 14, 2025

Amendment #1: October 22, 2024 - Resolution No. 6376-24
Amendment #1a: February 13, 2024 - Resolution No. 6252-24
Amendment #2: December 10, 2024 - Resolution No. 6404-24
Amendment #3: September 24, 2024 - Ordinance No. 926-24
Amendment #4: December 10, 2024 - Resolution No. 6402-24
Amendment #5: December 10, 2024 - Resolution No. 6403-24
Amendment #6: January 14, 2025 - Resolution No. 2025-010
Amendment #7: January 14, 2025 - Resolution No. 2025-009
Amendment #8: April 8, 2025 - Resolution No. 2025-XXX

City Council/RSA Agenda

164

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City of Union City - Classification and Compensation Plan
Bargaining Unit

Job Code Classification Title

Step 1

FULL-TIME (monthly rates shown )
City Council
10010
Mayor
City Council
10020
Council Member

2,937
2,125

City Manager

20010

City Manager

29,406

UNREPRESENTED
Dept. Heads
Dept. Heads
Dept. Heads
Dept. Heads
Dept. Heads
Dept. Heads
Dept. Heads
Dept. Heads

20020
20470
20515
20275
20280
20290
40010
20710

Deputy City Manager
Community & Recreation Services Director
Economic & Community Development Director
Finance Director
Human Resources Director
Information Technology Director
Police Chief
Public Works Director

Min.
17,902
17,457
17,457
17,457
17,457
17,457
25,624
17,786

Unrep'd. Mgmt.
Unrep'd. Mgmt.
Unrep'd. Mgmt.
Unrep'd. Mgmt.
Unrep'd. Mgmt.

20030
21410
20145
20180
20930

City Clerk
Deputy Police Chief
Human Resources Analyst I
Human Resources Manager
Supervising Construction Inspector
Administrative Specialist - Confidential
Human Resources Technician

Unrep'd. Non-Mgmt. 21010
Unrep'd. Non-Mgmt. 30800

MANAGEMENT EMPLOYEES' GROUP (MEG)
Management
20360
Accounting Manager
Management
20590
Chief Building Official/Senior Plans Examiner
Management
20810
City Engineer
Management
20505
Clinical Supervisor
Management
20450
Community & Recreation Services Manager
Management
20508
Community Services Manager
Management
20800
Cyber Security Manager
Management
20630
Economic Development Manager
Management
20600
Environmental Program Manager
Management
20911
Fleet Supervisor
Management
20540
Housing & Community Development Manager
Management
20500
Intervention Counselor I
Management
20090
Management Analyst II
Management
20100
Management Analyst III
Management
20560
Planning Manager
Management
20860
Principal Civil Engineer
Management
20920
Public Works Grounds Supervisor
Management
20910
Public Works Streets Supervisor
Management
20730
Public Works Superintendent
Management
20700
Recycling & Solid Waste Program Manager
Management
20370
Revenue Collections Manager
Management
20912
Transit Manager

City Council/RSA Agenda

Step 2

Step 3

Step 4

Range

Step 5

Max.
21,472
20,930
20,930
20,930
20,930
20,930
29,977
21,332

26,649

27,715

28,824

12,515
22,307
8,473
13,231
10,745

13,088
23,353
8,845
13,840
11,232

13,691
24,452
9,236
14,476
11,745

14,323
25,602
9,647
15,147
12,282

14,988
26,817
10,078
15,850
12,846

7,238
7,633

7,602
8,016

7,982
8,407

8,382
8,837

8,802
9,274

12,234
14,076
15,813
9,400
12,339
12,339
12,684
12,232
12,653
10,978
12,548
7,418
10,059
12,234
13,406
13,107
10,978
10,978
12,759
11,398
12,234
12,339

12,798
14,723
16,551
9,816
12,906
12,906
13,256
12,836
13,238
11,479
13,128
7,741
10,515
12,798
14,022
13,713
11,479
11,479
13,346
11,920
12,798
12,906

13,385
15,406
17,325
10,252
13,503
13,503
13,855
13,440
13,849
12,002
13,733
8,077
10,991
13,385
14,672
14,350
12,002
12,002
13,966
12,469
13,385
13,503

14,006
16,119
18,136
10,711
14,128
14,128
14,470
14,036
14,492
12,554
14,370
8,432
11,488
14,006
15,352
15,019
12,554
12,554
14,613
13,044
14,006
14,128

14,655
16,873
18,988
11,192
14,786
14,786
15,131
14,641
15,167
13,131
15,038
8,802
12,014
14,655
16,068
15,718
13,131
13,131
15,295
13,647
14,655
14,786

165

Step 6

Tuesday, April 8, 2025

Step 7

City of Union City - Classification and Compensation Plan
Bargaining Unit

Job Code Classification Title

Step 1

Step 2

Step 3

Step 4

Step 5

POLICE MANAGEMENT ASSOCIATION (PMA)
Police Mgmt.
40020
Police Captain
Police Mgmt.
40040
Police Lieutenant

20,254
17,170

21,208
18,011

22,209
18,894

23,260
19,830

24,365
20,812

POLICE OFFICERS' ASSOCIATION (POA)
UCPOA
40095
Community Resources Coordinator
UCPOA
40090
Community Service Aide
UCPOA
40240
Confidential Operations Assistant
UCPOA
40080
Crime Analyst
UCPOA
40241
Executive Assistant to the Police Chief
UCPOA
40063
Personnel and Training Supervisor
UCPOA
40230
Police Department Office Coordinator
UCPOA
40140
Police Office Assistant
UCPOA
40050
Police Officer
UCPOA
40150
Police Officer Recruit I
UCPOA
40160
Police Officer Recruit II
UCPOA
40060
Police Records Supervisor
UCPOA
40030
Police Sergeant
UCPOA
40100
Property & Evidence Specialist
UCPOA
40065
Property & Evidence Supervisor
UCPOA
40180
Public Services Officer II

6,744
6,654
7,742
9,450
7,742
7,772
6,697
6,104
9,869
7,908
9,436
7,772
13,338
6,654
7,772
7,100

7,082
6,950
8,130
9,922
8,130
8,161
7,034
6,410
10,325

7,437
7,262
8,536
10,417
8,536
8,569
7,384
6,730
10,791

7,807
7,591
8,962
10,940
8,962
8,998
7,754
7,067
11,251

8,197
7,937
9,411
11,486
9,411
9,450
8,143
7,420
11,817

8,161
13,937
6,950
8,161
7,456

8,569
14,556
7,262
8,569
7,829

8,998
15,284
7,591
8,998
8,218

9,450
16,048
7,937
9,450
8,630

PD UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Police PT
60120
Police Cadet
Unrep. Police PT
60150
Police Officer Trainee

17.44
50.38

18.32

19.23

PROFESSIONAL EMPLOYEES' GROUP (PEG)
Professionals
30060
Accountant
Professionals
30250
Assistant Planner
Professionals
30230
Associate Planner
Professionals
30053
Building Code Compliance Coordinator
Professionals
30090
Case Manager
Professionals
30600
Economic Development Coordinator
Professionals
30275
Emergency Services Coordinator
Professionals
30150
Engineer I (Civil)
Professionals
30130
Engineer II (Civil)
Professionals
30120
Engineer III (Civil)
Professionals
30040
Environmental Programs Inspector
Professionals
30095
Homeless Program Coordinator/Case Manager
Professionals
30080
Intervention Counselor
Professionals
30185
Lead Construction Inspector
Professionals
30066
Lead Payroll Technician
Professionals
30100
Recreation Supervisor
Professionals
30020
Senior Accountant
Professionals
30055
Senior Building/Code Compliance Inspector
Professionals
30210
Senior Planner
Professionals
30400
Senior Recreation Supervisor
Professionals
30260
Senior Systems Analyst
Professionals
30320
Sustainability Analyst II
Professionals
30265
Systems Analyst
Professionals
30501
Transit Planner - Assistant
Professionals
30502
Transit Planner - Associate
Professionals
30270
Web and Database Administrator

8,246
7,332
8,532
11,024
6,527
9,891
9,074
8,089
8,984
10,270
9,819
6,364
6,768
9,893
8,128
8,143
9,533
9,819
9,861
9,562
11,024
8,461
10,572
7,041
8,432
10,087

8,657
7,698
8,956
11,599
6,853
10,391
9,528
8,488
9,432
10,783
10,336
6,705
7,106
10,371
8,495
8,551
10,019
10,336
10,379
10,028
11,599
8,882
11,101
7,392
8,850
10,591

9,080
8,080
9,402
12,177
7,194
10,855
9,996
8,915
9,893
11,315
10,878
7,045
7,462
10,813
8,937
8,977
10,519
10,878
10,927
10,517
12,177
9,328
11,656
7,759
9,291
11,121

9,544
8,486
9,874
12,751
7,555
11,355
10,498
9,363
10,396
11,882
11,449
7,387
7,836
11,327
9,378
9,425
11,040
11,449
11,500
11,032
12,751
9,794
12,239
8,148
9,758
11,677

10,017
8,910
10,365
13,327
7,933
11,855
11,023
9,830
10,911
12,476
12,054
7,766
8,227
11,843
9,893
9,896
11,585
12,054
12,105
11,569
13,327
10,283
12,851
8,556
10,241
12,261

City Council/RSA Agenda

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Step 6

Step 7

12,408

13,028

Tuesday, April 8, 2025

City of Union City - Classification and Compensation Plan
Bargaining Unit

Job Code Classification Title

Step 1

Step 2

Step 3

Step 4

Step 5

SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU)
SEIU 1021
50520
Administrative Assistant I
SEIU 1021
50525
Administrative Assistant II
SEIU 1021
50530
Administrative Assistant III
SEIU 1021
50290
Building/Code Compliance Inspector
SEIU 1021
50255
Building Permit Technician
SEIU 1021
50251
Building Permit Technician II
SEIU 1021
50256
Community Development Technician
SEIU 1021
50351
Facility Maintenance Worker
SEIU 1021
50100
Finance Specialist III
SEIU 1021
50539
Homeless Program Outreach Worker
SEIU 1021
50332
Lead Facilities Maintenance Worker
SEIU 1021
50361
Leisure Services Maintenance Worker
SEIU 1021
50360
Maintenance I - Parks & Grounds
SEIU 1021
50330
Maintenance I - Streets
SEIU 1021
50342
Maintenance II - Parks & Grounds
SEIU 1021
50320
Maintenance II - Streets
SEIU 1021
50325
Maintenance Trainee - Parks & Grounds
SEIU 1021
50350
Maintenance Trainee - Streets
SEIU 1021
50200
Neighborhood Preservation Inspector
SEIU 1021
50500
Office Specialist I
SEIU 1021
50505
Office Specialist II
SEIU 1021
50510
Office Specialist III
SEIU 1021
50560
Preschool Site Supervisor II
SEIU 1021
50291
Public Works Inspector
SEIU 1021
50370
Public Works Maintenance II
SEIU 1021
50110
Recreation Administrative Technician
SEIU 1021
50160
Recreation Program Coordinator
SEIU 1021
50380
Special Projects Coordinator
SEIU 1021
50538
Street Outreach Worker
SEIU 1021
50341
Street Sweeper Operator
SEIU 1021
50405
Technical Support Specialist II
SEIU 1021
50517
Transit Coordinator
SEIU 1021
50321
Vehicle Heavy Equipment Mechanic
SEIU 1021
50326
Vehicle Equipment Technician
SEIU 1021
50536
Youth Employment Coordinator
SEIU 1021
50537
Youth Services Specialist

6,125
6,701
7,336
8,838
7,014
7,626
6,874
6,937
6,723
4,923
8,130
5,773
6,294
6,537
7,631
7,492
5,394
5,335
8,140
5,071
5,523
6,028
4,820
8,552
6,893
7,533
6,946
6,413
4,923
6,973
7,258
8,174
7,481
6,673
6,659
6,705

6,407
7,015
7,678
9,248
7,366
7,996
7,220
7,249
7,047
5,170
8,501
6,062
6,592
6,846
7,991
7,845
5,644
5,583
8,518
5,303
5,770
6,303
5,062
9,033
7,217
7,910
7,285
6,716
5,170
7,288
7,630
8,556
7,819
7,005
6,993
7,042

6,701
7,336
8,033
9,672
7,721
8,386
7,568
7,577
7,379
5,428
8,891
6,365
6,899
7,166
8,363
8,209
5,909
5,845
8,908
5,538
6,033
6,587
5,316
9,470
7,553
8,305
7,644
7,029
5,428
7,617
8,001
8,993
8,177
7,357
7,343
7,394

7,015
7,678
8,410
10,115
8,077
8,795
7,917
7,925
7,731
5,700
9,286
6,683
7,222
7,502
8,758
8,596
6,182
6,114
9,317
5,785
6,308
6,891
5,581
9,927
7,910
8,721
8,022
7,358
5,700
7,967
8,372
9,372
8,547
7,724
7,710
7,763

7,336
8,033
8,805
10,577
8,430
9,224
8,261
8,282
8,102
5,985
9,718
7,018
7,565
7,857
9,171
9,003
6,470
6,400
9,742
6,047
6,593
7,206
5,860
10,406
8,283
9,157
8,415
7,707
5,985
8,326
8,703
9,812
8,943
8,110
8,096
8,151

SEIU REPRESENTED PART-TIME (hourly rates shown)
SEIU 1021 PT
50373
Facilities Maintenance Attendant (PT)
SEIU 1021 PT
50533
Community and Recreation Program Specialist
SEIU 1021 PT
50505
Office Specialist II (PT)
SEIU 1021 PT
50510
Office Specialist III (PT)
SEIU 1021 PT
50561
Preschool Site Supervisor I (PT)
SEIU 1021 PT
50532
Program Coordinator (PT)

30.08
23.63
31.87
34.78
22.55
40.07

31.58
24.79
33.29
36.36
23.66
42.03

33.16
26.04
34.81
38.00
24.85
44.10

34.82
27.32
36.39
39.76
26.09
46.28

36.57
28.67
38.03
41.57
27.39
48.55

UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Gen. PT
60069
CRS Program Manager (PT)
Unrep. Gen. PT
60100
Preschool Aide (PT)
Unrep. Gen. PT
60090
Preschool Teacher (PT)
Unrep. Gen. PT
60072
Program Coordinator (PT)
Unrep. Gen. PT
60232
Recreation Aide (PT)
Unrep. Gen. PT
60233
Recreation Leader (PT)
Unrep. Gen. PT
60300
Seasonal Maintenance Worker (PT)
Unrep. Gen. PT
60234
Senior Recreation Leader (PT)
Unrep. Gen. PT
60600
Intern (PT)
Unrep. Gen. PT
60570
Project Specialist (PT)
Unrep. Gen. PT
60400
Retired Annuitant (PT)

21.21
16.50
18.86
24.75
16.50
17.68
23.57
18.86
16.50
16.50
16.50

22.28
17.33
19.80
25.99
17.33
18.56

23.39

24.56

25.79

20.79
27.29

21.83
28.65

22.92
30.08

19.49

20.47

21.49

19.80

20.79

21.83

22.92
60.11
123.49
141.59

City Council/RSA Agenda

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Step 6

Tuesday, April 8, 2025

Step 7

Agenda Item

DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT: FISCAL YEAR 2024-2025 MID-YEAR BUDGET REVIEW

EXECUTIVE SUMMARY
See attached staff report.

STRATEGIC PLAN ALIGNMENT

BACKGROUND

DISCUSSION

FISCAL IMPACT

RECOMMENDATION

Prepared by:
Jackie Acosta, Finance Director
Chu Thai, Accounting Manager
Rahnni Le, Revenue Collections Manager

Submitted by:
Chu Thai, Accounting Manager

ATTACHMENTS:
Description

Type

STAFF REPORT FOR FISCAL YEAR 2024-2025 MID-YEAR BUDGET REVIEW

Staff Report

City Council/RSA Agenda

168

Tuesday, April 8, 2025

Presentation

City Council/RSA Agenda

Attachment

169

Tuesday, April 8, 2025

Agenda Item
DATE:

4/8/2025

TO:

HONORABLE MAYOR AND CITY COUNCIL

FROM:

JOAN MALLOY, CITY MANAGER

SUBJECT:

FISCAL YEAR 2024-2025 MID-YEAR BUDGET REVIEW

EXECUTIVE SUMMARY
Staff recommends that the City Council hear a presentation on the General Fund mid-year budget
review for Fiscal Year 2024-2025.
STRATEGIC PLAN
This staff report aligns with Goal A: Financial Stability and Sustainability.
BACKGROUND
For several years, since the cyberattack, the City has been behind in closing its books and preparing
year-end audited financial statements. The Fiscal Year 2023-2024 audit is almost complete, and
financial statements are being prepared. Staff expects those audited financial statements to be available
by the end of April or early May. Once the FY 2023-2024 financial statements are completed, we will
finally be caught up and prepared to close FY 2024-2025 in a timely manner. Staff also intends to start
providing the City Council with more timely financial updates on a more regular basis.
DISCUSSION
This mid-year budget review focuses on the General Fund, while the upcoming budget process will
discuss the General Fund as well as other city funds. Staff thoroughly analyzed historical General Fund
revenues and expenditures, assessed financial trends, and, to the best of our ability, has projected Fiscal
Year 2024-2025 year-end revenues and expenditures.
At this time, staff is still finalizing the proposed citywide Fiscal Year 2025-2026 and Fiscal Year 20262027 operating and capital improvement project budgets and will be seeking City Council input on
those budgets at the Special Meeting on Tuesday, April 15th. At the April 15th Special Meeting,
departments will present to the City Council their department overview, accomplishments for the past
two fiscal years, goals for the next two fiscal years, and any issues affecting their operations. At this
meeting, staff would like the City Council to opine on, and provide staff with, priorities for city
services. We will then take that direction and incorporate it into the proposed budget, to be presented
at future budget study sessions.

City Council/RSA Agenda

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Tuesday, April 8, 2025

General Fund Revenues
Projecting General Fund revenues is challenging, as the City’s various revenue sources each have their
own characteristics and trends and have been inconsistent for the past few years, especially during the
pandemic. This section looks at General Fund revenue sources since 2019. For Fiscal Year 2024-2025
year-end, staff is projecting General Fund revenues of $79.5 million. This is $1.9 million, or 2.5%,
greater than the previous year, but $1.5 million less than two years ago. However, if we back out the
$7,049,913 of non-recurring ARPA funds received in Fiscal Year 2022-2023, the FY 2024-2025 yearend projections are actually $5.6 million, or 7.5%, more than two years ago (Fiscal Year 2022-2023).
Table 1 below provides information on General Fund revenues for the current and prior two fiscal years
by revenue source. The “FY23 Actual” column shows actual revenues received in Fiscal Year 20222023, the “Draft FY24 Year End” column shows projected year-end revenues for Fiscal Year 20232024, as we wait for the completion of the audit, and the “Projected FY25 Year End” column shows
year-end projections for Fiscal Year 2024-2025. This table excludes gains/losses on investments, as
they are unrealized and do not impact annual operations.
Table 1 – General Fund Revenues by Category
Current

At 3/31/24

FY23 Actual

FY24 Budget

FY24 YTD

Property Tax

19,888,365

20,846,035

14,252,229

21,115,479

Property Tax in lieu of VLF

8,472,448

8,890,987

4,517,933

9,035,866

Sales Tax - Bradley Burns

12,456,279

12,131,000

6,872,257

Sales Tax - Measure AA

7,174,437

7,053,000

Transient Occupancy Tax

1,832,773

1,989,423

Franchise Tax

5,825,882

Business License Tax

1,897,354

Revenue Sources (General Fund)

Draft

Current

At 3/31/25

Projected

FY25 YTD

FY25 Year End

21,679,877

15,148,624

22,107,500

9,246,627

4,738,408

9,477,000

11,464,078

12,518,000

6,853,904

11,113,100

4,190,408

6,918,301

7,299,000

4,032,782

6,506,400

790,787

1,545,226

2,088,894

1,216,657

1,590,200

6,256,464

1,930,760

6,386,526

6,476,122

2,434,135

6,561,600

1,906,687

1,633,483

2,359,247

1,944,821

1,290,189

2,600,000

FY24 Year End FY25 Budget

Real Property Transfer Tax

322,712

340,000

216,785

280,526

350,000

323,617

396,900

Utility Users' Tax

6,295,863

6,220,286

4,170,922

6,596,476

6,469,098

4,508,061

6,909,700

Cannabis Tax

688,917

775,000

304,277

586,986

800,000

405,940

578,700

Charges for Services

2,638,319

2,322,538

1,675,117

2,568,920

2,413,206

2,010,964

2,950,734

Licenses & Permits

2,977,876

4,070,551

2,625,987

3,740,793

4,938,627

2,227,888

3,566,900

Fines & Forfeitures

263,941

286,892

273,994

347,567

303,736

206,589

258,800

Intergovernmental Revenues

785,277

786,000

823,183

1,040,588

807,000

552,719

861,864

Investment & Rental Income

1,538,217

1,376,200

1,687,994

2,507,790

1,381,200

602,590

2,581,200

Miscellaneous Revenues

862,890

210,681

126,860

235,608

211,486

522,137

611,500

2,137

2,000

-

9,781

2,000

-

7,049,913
80,973,601

818,000
76,281,744

818,000
77,557,758

818,000
79,747,694

Proceeds from the Sale of Property
Transfers-In
TOTAL REVENUES
(1)

46,092,976

47,075,202

2,000
818,000
79,492,098

Excludes Gain/Loss on Investment (unrealized)

For FY25, Union City’s combined tax revenues make up approximately 85% of total General Fund
revenues ($67.8M of $79.5M). The City is fortunate to have a diverse tax base, including several local
tax measures that are more protected from County or State takeaway. While General Fund revenues
have increased over the past two years, expenditure are increasing more than revenues.

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Property Tax
FY19 Actual
FY20 Actual
FY21 Actual
FY22 Actual
FY23 Actual
FY24 Draft
FY25 Projected

16,268,752
17,225,697
17,589,175
18,224,515
19,888,365
21,115,479
22,107,500

Property Tax in lieu of VLF
FY19 Actual
6,946,434
FY20 Actual
7,288,199
FY21 Actual
7,681,033
FY22 Actual
7,894,566
FY23 Actual
8,472,448
FY24 Draft
9,035,866
FY25 Projected
9,477,000

5.88%
2.11%
3.61%
9.13%
6.17%
4.70%

4.92%
5.39%
2.78%
7.32%
6.65%
4.88%

Property tax is a tax imposed on the value of real property, such as land and buildings. Property tax
revenue is collected by the County and allocated according to state law among cities, counties, school
districts and special districts. Union City property owners pay a basic tax equal to 1% of the assessed
value on real property. As part of the State Budget Act of 2004, the legislature reduced motor vehicle
license fee (VLF) revenue allocations to cities, replacing this funding with additional property tax
allocations that change proportionately with the City’s annual assessed valuation (“property tax in-lieu
of VLF” revenue). The City’s property tax revenue continues to grow from increasing property values
and new development in Union City. Property tax is expected to continue its healthy growth.
Staff can confidently predict property tax revenue increases year over year. Assessed home values in
California rarely decrease, and with Proposition 13, homeownership turnover leads to greater property
tax revenue increases. More development occurring and a hot housing market leads to more property
tax revenues for the City. Property taxes (including property tax in-lieu of VLF) account for 40% of
the City’s FY25 projected general fund revenues.
Sales Tax - Bradley Burns
FY19 Actual
10,878,886
FY20 Actual
9,989,135
FY21 Actual
10,851,824
FY22 Actual
12,010,454
FY23 Actual
12,456,279
FY24 Draft
11,464,078
FY25 Projected
11,113,100

-8.18%
8.64%
10.68%
3.71%
-7.97%
-3.06%

Sales Tax - Measure AA
FY19 Actual
5,491,347
FY20 Actual
5,595,634
FY21 Actual
6,249,677
FY22 Actual
7,148,865
FY23 Actual
7,174,437
FY24 Draft
6,918,301
FY25 Projected
6,506,400

1.90%
11.69%
14.39%
0.36%
-3.57%
-5.95%

California sales tax is imposed on the total retail price of tangible personal property (excluding a variety
of state-mandated exemptions), while transactional use tax is imposed on the purchaser for eligible
transactions when sales tax has not been collected. All cities in California, including Union City,
receive 1.0% of the sales tax per state law (the Bradley-Burns Act allocation). Union City also receives
0.5% transactional use tax from the local voter-approved Measure AA of 2010. Unless renewed by
voters, this funding will automatically expire on March 31, 2034. Among the various taxes, sales tax
is preferred, because it captures revenues from consumers beyond city boundaries.

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Tuesday, April 8, 2025

FY24 shows a $1.2 million decrease in combined sales tax (Bradley-Burns and Measure AA) from the
historical high the year before. Any decrease in revenues, year over year, is a serious issue because city
expenses continue to rise. Due to inflation and other socioeconomic factors, consumer demand and
buying power is weak. Total combined sales tax was $19.6 million in FY23, $18.4 in FY24 and is
projected to be $17.6 million for FY25, which represents 22.2% of total general fund revenues. The
City works closely with its sales tax consultant, Avenu Insights, who projected the FY25 sales tax
revenues. Exhibit A contains non-confidential sales tax data for Union City and compares us to other
cities, counties and the State.
Business License Tax
FY19 Actual
1,713,983
FY20 Actual
1,851,849
FY21 Actual
1,739,458
FY22 Actual
1,787,652
FY23 Actual
1,897,354
FY24 Draft
2,359,247
FY25 Projected
2,600,000

Utility Users' Tax
FY19 Actual
FY20 Actual
FY21 Actual
FY22 Actual
FY23 Actual
FY24 Draft
FY25 Projected

8.04%
-6.07%
2.77%
6.14%
24.34%
10.20%

1,026,166
5,285,251
6,295,863
6,596,476
6,909,700

415.05%
19.12%
4.77%
4.75%

The City’s Business License Tax was originally enacted in 1969 requiring all businesses operating in
Union City to obtain a business license and to pay an associated annual tax to help support City services
such as the police and fire, roads, infrastructure, and other services used by local businesses. Since
1990, the City’s current business license tax structure has not been updated to reflect the evolving local
economy, industries, and workforce. For FY25, business license taxes are projected to be $2.6 million,
approximately 3.3% of total general fund revenues. In November 2024, the community voted to pass
Measure QQ, amending the City’s Business License Tax Ordinance. The new business license tax
structure approved by Measure QQ will not only streamline the administration of business license
taxes, it will also generate additional revenue for the General Fund.
The City is transitioning a gross receipts based business tax rate. This makes the tax more equitable
among business types, and proportional to the amount of revenues generated. This change in business
tax rate also makes it easier for the City to enforce. Surprisingly, utility users’ tax is a resilient revenue
source for the City. It is fair to assume that consumers will use less gas and electricity as these costs
rise, however a reduction in consumption leads to higher rates, because the utility companies must
remain operational.
Measure WW, a 5% utility users’ tax on electricity, gas, video and telecommunication services, was
approved by 57% of local voters in the November 2020 election. UUT revenues are projected to be
$6.9 million in FY25, approximately 8.7%, of total general fund revenues. Unless renewed by voters,
this funding will automatically expire on December 31, 2028.

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Table 2 - Utility Users’ Tax Information
Alameda County
City
Alameda
Albany
Berkeley
Dublin
Emeryville
Fremont
Hayward
Livermore
Newark
Oakland
Piedmont
Pleasanton
San Leandro
Union City

Tax
Rate
7.5%
9.5%
7.5%
5.5%
5.5%
3.25%
7.5%
7.5%
6%
5%

Utility Users’
Taxes ($)
10,102,930
2,557,215
17,606,482
3,985,102
25,944,798
4,219,024
64,507,560
1,488,964
12,483,899
6,295,863

Population
78,280
20,271
124,321
72,589
12,905
230,504
162,954
87,955
47,529
440,646
11,270
79,871
91,008
70,143

source: www.sco.ca.gov 11/15/2024 & Bing/Wikipedia for population

Per Capita
UUT ($)
129.06
126.15
141.62
308.80
159.22
88.77
146.39
132.12
137.17
89.76

Charges for Services include development plan reviews and inspections, community services classes
and programs, and other user fees for services. Licenses and Permits include building permits, fire
permits, and parking permits. These two categories are heavily dependent on design standards and
quality of life standards within the City. Improved land use, development and design standards require
more city resources. Offering more social and recreational programs also comes at a cost. The City
should make efforts to receive 100% cost recovery for these services, however that is unlikely with
recreation programs.
Charges for Services
FY19 Actual
FY20 Actual
FY21 Actual
FY22 Actual
FY23 Actual
FY24 Draft
FY25 Projected

2,639,800
3,320,884
1,957,665
2,417,512
2,638,319
2,568,920
2,950,734

25.80%
-41.05%
23.49%
9.13%
-2.63%
14.86%

Licenses & Permits
FY19 Actual
FY20 Actual
FY21 Actual
FY22 Actual
FY23 Actual
FY24 Draft
FY25 Projected

2,713,908
3,283,961
2,586,183
3,086,088
2,977,876
3,740,793
3,566,900

21.00%
-21.25%
19.33%
-3.51%
25.62%
-4.65%

Investment income has grown over the years due to interest rates as well as portfolio size. For FY25,
fines & forfeitures are expected to be less than projected due to the City Council’s direction to staff to
not enforce parking restrictions in the Station District.

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Tuesday, April 8, 2025

Investment & Rental Income
FY19 Actual
399,705
FY20 Actual
536,213
FY21 Actual
592,162
FY22 Actual
700,669
FY23 Actual
FY24 Draft
FY25 Projected

1,538,217
2,507,790
2,581,200

34.15%
10.43%
18.32%

Fines & Forfeitures
FY19 Actual
FY20 Actual
FY21 Actual
FY22 Actual

564,295
340,971
171,719
213,191

-39.58%
-49.64%
24.15%

119.54%
63.03%
2.93%

FY23 Actual
FY24 Draft
FY25 Projected

263,941
347,567
258,800

23.81%
31.68%
-25.54%

Overall, staff is concerned that FY25 estimated year end revenues is relatively flat from the previous
year, only a 2.5% increase. For FY26 and FY27, staff plan to continue being conservative in our
revenue projections, and cautious with our proposed expenditures.
General Fund Expenditures
For expenditures, it is reasonable to focus on the General Fund report, because it provides the majority
of programs and services offered by the City. The General Fund pays for general policy and
administration, police and fire services, parking enforcement, planning, building and economic
development, capital project administration, engineering review and inspection, building/grounds
maintenance of city parks and facilities, and the framework of our community and recreation services.
Other funds pay for cost recoverable community and recreation programs and services, maintenance
of public streets lights and landscaping, additional street maintenance, public transit and paratransit,
and operations of the city’s corporate yard and vehicles.
In FY 2024-2025, the City is transitioning between finance software systems, and we are taking
advantage of this opportunity to recategorize some of our program departments and expenditure
accounts. Since Finance is still finalizing the FY24 audit, the FY24 year-end revenues and expenditures
are considered draft, until the final audit report is available. The numbers in this report may not match
previous Finance provided reports, so the focus should be the overall analysis to best project FY25
revenues and expenditures.
Table 3 – General Fund Expenditures by Department
Final
Expenditures By Department
FY23 Actual FY24 Budget
00-Non-Departmental
1,480,900
(1,496,150)
11-City Council
361,611
837,838
12-City Manager's Office
1,572,893
2,333,937
13-City Attorney
589,477
650,725
14-City Clerk
699,823
385,323
15-Finance
4,241,309
5,004,207
16-Human Resources
1,061,205
1,217,033
17-Information Technology
3,332,007
5,010,614
21-Police
31,444,150
31,657,343
22-Fire
11,754,973
13,159,908
30-Public Works
4,585,877
5,028,851
40-Economic & Comm Dev
3,478,549
5,880,508
50-Community & Rec Svcs
4,181,251
5,608,610
60-Debt Svcs Progams
2,180,043
70-RDA/SA Projects
93
80-Citywide Programs (Non-PW)
992,853
352,161
90-Capital Projects (PW)
755,159
1,732,967
TOTAL EXPENDITURES
70,532,128
79,543,920

City Council/RSA Agenda

175

At 3/31/24
Draft
Current
FY24 YTD FY24 Year End FY25 Budget
2,779,753
(1,367,552)
458,294
654,065
713,222
1,473,767
1,992,961
2,798,156
326,348
623,108
659,205
255,657
240,825
601,816
2,396,055
6,125,728
5,090,817
816,828
1,062,851
1,247,919
3,388,855
4,479,845
5,236,877
23,108,375
31,017,509
32,444,450
8,556,079
13,183,717
13,881,678
3,404,834
4,859,834
5,217,080
3,029,819
4,069,160
6,083,189
3,475,606
4,607,644
5,777,309
2,180,043
3,190,070
(314,679)
(217,799)
329,161
573,076
981,297
1,266,181
50,948,914
78,640,542
83,169,579

At 3/31/25
FY25 YTD
410
356,250
1,416,247
313,244
241,212
2,160,861
786,128
3,318,412
22,353,695
9,234,310
3,271,147
3,044,581
3,163,092
289,660
570,666
50,519,916

Projected
FY25 Year End
969,491
533,540
2,266,183
659,205
572,690
4,967,998
1,114,990
4,749,705
32,384,502
13,881,678
4,870,975
4,543,475
4,647,318
3,190,070
388,041
1,198,927
80,938,788

Tuesday, April 8, 2025

Table 4 – General Fund Expenditures by Category
Final
Expenditures By Category
FY23 Actual FY24 Budget
5A-Salaries and Wages
24,827,092
26,726,221
5B-Employee Benefits
18,374,973
16,646,526
5C-Supplies
617,740
719,846
5D-Services
23,675,034
31,068,429
5F-Debt Service
5G-Lease Obligation
810,759
753,815
5i-Capital Assets
963,287
662,891
5J-Interest Non-Debt
5K-Other Expenses
5L-Transfer Out
1,480,900
2,966,192
4X-OthrFinancingSources
(217,658)
TOTAL EXPENDITURES
70,532,128
79,543,920

At 3/31/24
Draft
Current
FY24 YTD FY24 Year End FY25 Budget
20,156,863
27,864,147
27,693,955
14,217,783
16,811,192
16,761,684
234,058
457,637
680,032
16,176,890
27,810,450
32,836,602
558,096
753,814
758,666
(394,776)
(16,494)
279,079
4,959,796
4,159,561
50,948,914
78,640,542
83,169,579

At 3/31/25
FY25 YTD
18,285,159
14,889,561
282,495
16,437,948
560,543
63,799
410
50,519,916

Projected
FY25 Year End
26,888,090
17,791,770
484,250
30,573,972
758,666
282,479
4,159,561
80,938,788

Table 3 and Table 4 above summarize the General Fund expenditures for high-level analysis. Total
General Fund expenditures increased by $8.1 million, from $70,532,128 (FY23) to $78,640,542
(FY24), and will increase another $2.3 million, to $80,938,788 in FY25.
Between FY23 and FY24, the $3.0 million increase of Salaries and Wages is high (12% increase), due
to the successful filling of vacant positions. However, retaining staff continues to be a challenge for
Union City, and vacant positions in FY25 led to a reduction in Salaries and Wages as compared to
FY24.
Expenditures for the Supplies category is projected to have a 5.8% increase from $457,637 (FY24) to
$484,250 (FY25). The Services category is projected to see a 9.9% increase between FY24 and FY25
generally due to the higher cost of fire services ($720,000 increase), other contractual services
($351,000), professional services ($130,000), election services ($250,000 every other year) repair and
maintenance ($190,000), and utilities ($112,000).
Of the $4.2 million of Transfers Out in FY25, $3,190,070 will be transferred to another fund to pay the
debt service on our Pension Obligation Bonds, $750,000 is going to backfill the shortfall in the
Landscape & Lighting Fund, $150,000 for the Union Landing Pylon Sign Renovation Project, and
$69,491 for the City’s required transfer to the PBID Fund for the general benefits costs.

City Council/RSA Agenda

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Tuesday, April 8, 2025

Table 5 – Adopted Budget versus Current Budget, by Department
Adopted
Current
Adopted vs At 3/31/25
Current
FY25 YTD
Expenditures By Department
FY25 Budget FY25 Budget
00-Non-Departmental
(1,367,552)
(1,367,552)
410
11-City Council
654,222
713,222
59,000
356,250
12-City Manager's Office
2,734,083
2,798,156
64,073
1,416,247
13-City Attorney
650,000
659,205
9,205
313,244
14-City Clerk
601,816
601,816
241,212
15-Finance
5,019,857
5,090,817
70,960
2,160,861
16-Human Resources
1,237,619
1,247,919
10,300
786,128
17-Information Technology
4,876,231
5,236,877
360,646
3,318,412
21-Police
32,327,145
32,444,450
117,305
22,353,695
22-Fire
13,881,678
13,881,678
9,234,310
30-Public Works
5,101,866
5,217,080
115,214
3,271,147
40-Economic & Comm Dev
5,426,751
6,083,189
656,438
3,044,581
50-Community & Rec Svcs
5,777,309
5,777,309
3,163,092
60-Debt Svcs Progams
3,190,070
3,190,070
70-RDA/SA Projects
80-Citywide Programs (Non-PW)
329,161
329,161
289,660
90-Capital Projects (PW)
429,505
1,266,181
836,676
570,666
2,299,818
50,519,916
TOTAL EXPENDITURES
80,869,761
83,169,579

Projected
FY25 Year End
969,491
533,540
2,266,183
659,205
572,690
4,967,998
1,114,990
4,749,705
32,384,502
13,881,678
4,870,975
4,543,475
4,647,318
3,190,070
388,041
1,198,927
80,938,788

Table 6 – Adopted Budget versus Current Budget, by Category
Adopted
Expenditures By Category
FY25 Budget
5A-Salaries and Wages
27,697,125
5B-Employee Benefits
16,761,684
5C-Supplies
611,853
5D-Services
30,647,534
5F-Debt Service
5G-Lease Obligation
758,666
5i-Capital Assets
233,338
5J-Interest Non-Debt
5K-Other Expenses
5L-Transfer Out
4,159,561
TOTAL EXPENDITURES
80,869,761

Current
Adopted vs At 3/31/25
FY25 YTD
FY25 Budget Current
27,693,955
(3,170) 18,285,159
16,761,684
14,889,561
680,032
68,179
282,495
32,836,602 2,189,068
16,437,948
758,666
560,543
279,079
45,741
63,799
410
4,159,561
50,519,916
83,169,579 2,299,818

Projected
FY25 Year End
26,888,090
17,791,770
484,250
30,573,972
758,666
282,479
4,159,561
80,938,788

Revenues versus Expenditures
Overall, for Fiscal Year 2024-2025, staff project General Fund expenditures, of $80,938,788, will
exceed estimated revenues, of $79,492,098 presented in Table 1, by approximately $1.4 million. While
this is not an ideal situation for the City, it is acceptable as unfinished projects and services are carried
over from Fiscal Year 2023-2024. Table 5 and Table 6 above show the $2.3 million adjustment between
the Adopted FY25 Budget and the Current FY25 budget. Table 5 shows the majority of the carry-overs
are for capital projects and special projects within the Economic and Community Development
department, and the Information Technology department. Table 6 shows that the majority of the carryovers are for contractual services and professional consulting services.
FISCAL IMPACT
None.

City Council/RSA Agenda

177

Tuesday, April 8, 2025

RECOMMENDATION
Staff recommends that the City Council hear a presentation on the General Fund Mid-Year Budget
Review for FY 2024-2025.
Prepared by
Jackie Acosta, Finance Director
Chu Thai, Accounting Manager
Rahnni Le, Revenue Collections Manager
Submitted by
Jackie Acosta, Finance Director
Attachments

City of Union City Quarterly Report on Sales Tax and Business Activity

City Council/RSA Agenda

178

Tuesday, April 8, 2025

City of Union City
Quarterly Report on Sales Tax and Business Activity
3rd Quarter 2024 in Review
Top 25 Sales Tax Remitters
7-ELEVEN FOOD STORES
BEST BUY STORES
BURLINGTON COAT FACTORY
C.R.LAURENCE CO
CAMBRIA COMPANY
CHEVRON SERVICE STATIONS
FLOR - MMD
HOME DEPOT
IN-N-OUT BURGERS
INSULATION DISTRIBUTORS
LOWE'S HOME CENTERS
MIZUHO ORTHOPEDIC SYSTEMS
RAPID DISPLAYS
REXEL USA
ROSS STORES
SAFEWAY STORES
SELWAY MACHINE TOOL CO
SHELL SERVICE STATIONS
SOUTHERN GLAZER'S OF CA
TEXAS ROADHOUSE
TOURNESOL SITEWORKS
UNION CITY WAREHOUSE
VALERO SERVICE STATIONS
WAL MA