On the agenda: Ottawa meeting — data center (Oct 14)

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OTTAWA CITY COMMISSION
Wednesday, October 14, 2026 - 4:00 pm

REGULAR MEETING AGENDA
Ottawa City Hall – 101 S. Hickory

In accordance with the Kansas Open Meetings Act
(KOMA), the meeting is open to the public and will be
held in person at City Hall. To view the meeting live online
please visit: https://ottawaks.portal.civicclerk.com/.

Citizens may attend in person or submit written
comments of 300 words or fewer for the record.
Written comments will not be read aloud during the
meeting. To submit a written comment, email
[email protected] no later than 2:00 p.m.
on October 14, 2026. All emails must include
your name and address.

If you need this information in another format or require a
reasonable accommodation to attend this meeting, please
contact the City’s ADA Coordinator at 785-229-3621. Please
provide advance notice of at least two (2) working days. TTY
users may call 711.

1. Call to Order
2. Roll Call ____ Clayton ____ Crowley ____ Allen ____ Skidmore ____ Van Leiden
3. Welcome
4. Pledge of Allegiance
5. Invocation – Pastor Darron Story, Westminster Presbyterian Church
6. Consent Agenda
A. Minutes from October 7, 2026, Regular Meeting (Pp. 3-6)
B. Authorization to Execute Internet Service Agreements (Pp. 7-8)
C. Agenda Approval
Motion: __________

Second: __________

Vote: __________

7. Appointments, Proclamations, Recognitions and Nominations
8. Public Comments
All comments will be in accordance with the Public Comments Guidelines.
9. Declaration
At this time, I'd like to give Commissioners a chance to declare any conflict or communication they've
had that might influence their ability to consider today's issues impartially.
10. Unfinished Business
11. New Business
A. FLOCK Cameras and License Plate Reader Presentation – Chief Weingartner (P. 9)
Comment: Chief Weingartner will provide an informational presentation regarding FLOCK
Cameras and License Plate Readers, including the types of equipment used and the policies and
procedures governing their use.
Motion: __________

Second: __________

Vote: __________

B. HVAC Replacement at OFD Station 1 – Fire Chief Dillon (Pp. 10-15)
Comment: Fire Chief Dillon will present a recommendation to replace the HVAC system at
Ottawa Fire Department Station 1 and authorize acceptance of BCI Mechanical’s bid in the amount
of $184,564.00.
Motion: __________

Second: __________

Vote: __________
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C. Consider Authorization to Publish Revised Public Hearing Notice – 2026 CDBG Blueprint to
Build Community Center Project – City Manager Moddie (Pp. 16-17)
Comment: Consider authorization to publish notice for a new public hearing on the City’s
proposed 2026 CDBG Blueprint to Build Large Gym & Pool Community Center project at Forest
Park. The public hearing will be held on November 4, 2026, at 7:00 p.m. following completion of
the Preliminary Architectural Report and in accordance with direction from the Kansas Department
of Commerce.
Motion: __________

Second: __________

Vote: __________

12. Comments by City Manager
13. Comments by Governing Body
14. Announcements
A. October 21, 2026

City Commission Meeting – 10:00 am, City Hall

B. October 28, 2026

Study Session – 4:00 pm, City Hall

C. November 4, 2026

City Commission Meeting – 7:00 pm, City Hall

15. Executive Session
16. Adjourn

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Regular Meeting Minutes
City Hall
Minutes of October 7, 2026

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The Governing Body met at 7:00 p.m. on this date for the Regular City Commission Meeting, with the
following members present and participating: Mayor Clayton, Mayor Pro Tem Crowley,
Commissioner Allen, and Commissioner Skidmore. Commissioner Van Leiden was absent. Mayor
Clayton called the meeting to order.
Mayor Clayton welcomed the audience and led the Pledge of Allegiance to the American flag.
Chaplain John Holzhuter of Ottawa University gave the invocation.
Consent Agenda
Mayor Pro Tem Crowley moved to approve the consent agenda, seconded by Commissioner Allen.
The consent agenda included the minutes from the September 23, 2026 Regular Meeting, award of the
2026 Sanitary Sewer CIPP Lining Project services contract to Insituform Technologies USA, LLC in
the amount of $477,744.19, and agenda approval. The motion was considered and upon being put, all
present voted aye. Mayor Clayton declared the consent agenda duly approved.
Appointments, Proclamations, Recognitions and Nominations
Proclamation Recognizing October 4-10, 2026, as Fire Prevention Week
Commissioner Skidmore read a proclamation recognizing October 4-10, 2026, as Fire Prevention
Week. Fire Chief Dillon accepted the proclamation and thanked the Governing Body. Chief Dillon
also provided information regarding Fire Prevention Week outreach, lithium-ion battery charging
safety, safety classes, CPR/First Aid, and car seat training.
Recognition of Jen Sharp for Contributions to the Ottawa Municipal Airport
Director Welsh introduced Jim Reeder, who shared remarks regarding Jen Sharp’s contributions to
aviation and the Ottawa community. Mr. Reeder noted that Sharp founded Skydive Kansas, completed
more than 6,800 jumps since 1989, served on the Ottawa Airport Advisory Board, and co-founded
Aviation Explorers Post 8000.
Public Comments
Public comments were given by:
• Sam White, Ottawa, spoke regarding Flock cameras.
• Carine Ullom, Ottawa, spoke regarding the proposed data center.
• Mr. Williams, Osage, spoke regarding automatic license plate readers.
City Manager Moddie noted that the automatic license plate reader item would be discussed at the
October 14, 2026 Regular Meeting.
Declaration
Mayor Pro Tem Crowley declared a conflict regarding the South Haven Estates RHID items, stating
that he is a partner in the South Haven development.
Unfinished Business
None.

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New Business
Public Hearing – Proposed South Haven Estates Reinvestment Housing Incentive District
Mayor Clayton opened the public hearing at 7:25 p.m.
Assistant Director McCurdy presented information regarding the proposed South Haven Estates
Reinvestment Housing Incentive District, related development plan and development agreement. The
proposed project includes development of vacant property located at 916 W. 17th Street into twentythree for-sale single-family homes by Premier Home Development, LLC. The homes are proposed to
range from approximately 1,504 to 2,479 square feet, with proposed sale prices ranging from $350,000
to $500,000.
Assistant Director McCurdy reviewed RHID eligibility and the incentive process. Discussion included
the prior determination of housing need, Kansas Department of Commerce approval to proceed with
creation of the RHID, completion of the feasibility study, review by the Economic Incentive Review
Committee, and the Resolution adopted on August 19, 2026, setting the public hearing. She stated that
the proposed Development Plan includes property ownership, the proposed housing facilities, public
infrastructure improvements, and a financial feasibility study.
Assistant Director McCurdy reviewed the proposed Development Agreement, including pay-as-yougo financing, the RHID reimbursable cap of $1,345,575, the proposed term ending at the earlier of the
reimbursement cap being met or tax year 2041, the City’s 2.5% administrative fee, eligible expenses
as defined by the RHID Act, payment of taxes, and transfer provisions.
Public comments were received from:
• Polly Shteamer, who asked whether the feasibility study was available online.
• Sam White, who asked questions regarding property tax impacts and the need for the incentive.
There being no further comments, Mayor Clayton closed the public hearing at 7:49 p.m.
Consider Ordinance Establishing the South Haven Estates Reinvestment Housing Incentive
District
Following the public hearing, the Governing Body considered an ordinance establishing the South
Haven Estates Reinvestment Housing Incentive District, adopting the related Development Plan, and
approving the Development Agreement. The ordinance establishes the RHID, authorizes execution of
the Development Agreement, and provides for reimbursement in accordance with the terms of the
Development Plan and Development Agreement.
Commissioner Skidmore made a motion, seconded by Commissioner Allen, to adopt an ordinance
establishing a Reinvestment Housing Incentive District within the City, adopting a plan for the
development of housing and public facilities in such district, and making certain findings in
conjunction therewith (South Haven Estates Reinvestment Housing Incentive District). The motion
was considered and upon being put, all remaining members present voted aye, with Mayor Pro Tem
Crowley abstaining and Commissioner Van Leiden absent. Mayor Clayton declared this ordinance
duly adopted and numbered Ordinance No. 4177-26.

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Sole-Source Award – 2026 Manhole Lining Project
Assistant Utilities Director Harn presented the proposed sole-source award for the 2026 Manhole
Lining Project using the OBIC Armor 1000 Lining System. He explained that the project is part of the
2026 rehabilitation program and is intended to extend the useful life of existing sanitary sewer
structures, address deterioration and corrosion, and reduce sources of inflow and infiltration without
full excavation.
Assistant Utilities Director Harn stated that OBIC LLC identified Midwest Infrastructure Coating LLC
as the exclusive licensed applicator of OBIC Lining System materials for Kansas. The proposed quote
totals $100,100.00, consisting of $4,000.00 for mobilization and $96,100.00 for installation of the
OBIC Armor Multi-Layer Lining System. The proposed work includes surface preparation, normal
minor leak stoppage and concrete patching, installation, and supervision.
Commissioner Allen made a motion, seconded by Commissioner Skidmore, to approve Midwest
Infrastructure Coating LLC as the sole-source provider for the 2026 Manhole Lining Project using the
OBIC Lining System in the amount of $100,100.00, subject to written confirmation that the quoted
pricing remains valid, and authorize the City Manager to execute the agreement, purchase order, and
all necessary documents related to project completion. The motion was considered and upon being put,
all present voted aye. Mayor Clayton declared the motion duly approved.
City Manager Comments
City Manager Moddie provided operational updates from City departments. Water Production tested
the portable generator at the Low Lift in preparation for the river crossing electrical upgrade and
treated approximately 11.2 million gallons of drinking water. Electric Distribution assisted with
generator testing before the electrical line is taken out of service for the planned line rebuild to the
substation, continued rebuilding poles and line at 6th and Hickory, and replaced a transformer on
Osage. Electric Production installed a new Potential Transformer for the Southeast Substation transfer
breaker and replaced a sample valve on the 7,500 kW transformer. Water Reclamation reported that
Pedrotti began the PLC/SCADA changeout and continued fall maintenance with oil changes and algae
cleanup.
City Manager Moddie also reviewed Police and Public Works operational highlights, including fraud
intervention, recovery of an e-bike and stolen vehicle, concrete replacement on the 1000 block of S.
Cottonwood, and drainage improvements at Forest Park.
City Manager Moddie highlighted upcoming community events, current City employment
opportunities, and tentative items for the October 14, 2026 Regular Meeting, including the October 7,
2026 City Commission Meeting minutes, Fire Station HVAC System, and authorization to execute
internet service agreements.
Governing Body Comments
Mayor Clayton thanked those who worked at the car show and thanked the developers for the South
Haven project discussed that evening. He also extended condolences to Representative Rebecca
Schmoe and her family on the passing of Brent Fredricks, stating that his thoughts were with them
during this difficult time. Mayor Clayton also expressed appreciation to AdventHealth following the

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birth of his daughter.
Announcements
A. October 14, 2026 – City Commission Meeting, 4:00 p.m., City Hall
B. October 21, 2026 – City Commission Meeting, 10:00 a.m., City Hall
C. October 28, 2026 – Study Session, 4:00 p.m., City Hall
Executive Session
Recess
Mayor Pro Tem Crowley made a motion, seconded by Commissioner Allen, that the Ottawa City
Commission recess into executive session for consultation with legal counsel to discuss matters
deemed privileged in the attorney-client relationship regarding pending legal matters pursuant to the
exception provided in K.S.A. 75-4319(b)(2) for a time not to exceed 30 minutes. The open meeting
will resume here in the Commission Chambers no later than 8:45 p.m. The motion was considered and
upon being put, all present voted aye. Mayor Clayton declared the meeting duly recessed.
Reconvene
Commissioner Allen made a motion, seconded by Mayor Pro Tem Crowley, to reconvene into open
session. The motion was considered and upon being put, all present voted aye. Mayor Clayton
declared the meeting duly reconvened at 8:44 p.m.
Following executive session, City Attorney Finch stated that there was a possibility of litigation
against the City, and it would be probable that city staff including the city attorney may be required to
be witnesses. It would be best practice appropriate to engage outside counsel in such a case.
Commissioner Allen made a motion, seconded by Mayor Pro Tem Crowley, to authorize staff to
engage Mark McFarland with Hinkle Law Firm as outside counsel for potential litigation. The motion
was considered and upon being put, all present voted aye. Mayor Clayton declared the motion duly
approved.
Adjournment
There was no further business before the Governing Body. Mayor Clayton declared the meeting duly
adjourned at 8:45 p.m.
Melissa Scherman, City Clerk

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City of Ottawa
City Commission Meeting
October 14, 2026
TO:
FROM:
SUBJECT:
AGENDA:

Mayor and City Commission
Paul Sommer, IT Director
Authorization to Execute Internet Service Agreements
Consent

Recommendation: Authorize IT Director to execute internet service agreements with Vyve
Broadband and Gateway Fiber.
Background: The City currently uses two AT&T internet circuits originally deployed to
support the municipal broadband network: a 1 Gbps backup link costing $1,384 per month
and a 2 Gbps primary link costing $2,106 per month.
These circuits offer reliable performance but are significantly oversized for operational
needs now that broadband service to external customers has been discontinued.
Vyve Broadband Proposal
• 1 Gbps × 1 Gbps Business Fiber Internet
• $359.95/month
• 36-month term
Gateway Fiber Proposal
• 1 Gbps Business Internet
• $230.00/month
• 36-month term
Analysis: Using two independent fiber internet providers ensures true service diversity,
meaning a single provider outage will not fully disrupt municipal connectivity. This dual
approach provides higher resiliency than relying on a single internet provider.
The existing AT&T links are carrier-grade, Border Gateway Protocol (BGP) capable transport
circuits designed for broadband utility routing and high availability across a community
network. In contrast, the Vyve and Gateway proposals offer business-class internet
services appropriately sized for city internet operations. The transition reflects the shift
from infrastructure built to support a broadband utility toward right-sized connectivity
matched to current City internet needs.
Both providers estimate approximately three months would be required to complete
provisioning, scheduling, and installation of services.

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Financial Considerations: Retiring the AT&T circuits eliminates approximately $3,490 per
month in internet costs. Moving to Vyve and Gateway results in a combined monthly cost of
about $590, saving around $2,900 a month. No budget amendment is required.
Legal Considerations: The City Attorney has reviewed both proposed service agreements
and identified no legal issues.
Recommendation / Action Requested: Authorize IT Director to execute internet service
agreements with Vyve Broadband and Gateway Fiber.

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Agenda Item: 11.A
City of Ottawa
City Commission Meeting
October 14, 2026
TO:
SUBJECT:
INITIATED BY:
AGENDA:

Honorable Mayor and City Commission

Ottawa Police Department License Plate Reader Presentation

Police Department
New Business

Recommendation: There is no recommendation, presentation is for information purposes.
Background: The City Commission requested a presentation on License Plate Readers.
Analysis: The department will highlight the types of equipment used and the policies and
procedures used to govern such use.
Financial Considerations: There are no financial considerations for this presentation.
Legal Considerations: Approve as to Form.
Recommendation/Action: There are no recommendations. The City Commission is presented
with several options to consider gathering more information, request further review or direct staff
based on the presentation.
Attachments: There are no attachments.

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Agenda Item: 11.B

City of Ottawa
City Commission Meeting
October 14, 2026
TO:
SUBJECT:
PREPARED BY:
AGENDA:

Mayor and City Commission
Ottawa Fire Department Station 1 HVAC Replacement
Shawn Dillon, Fire Chief
New Business

Recommendation: Staff recommends accepting the bid from BCI Mechanical in the amount of
$184,564.00 for replacement of the HVAC system at OFD Station 1 and authorizing the City
Manager, or designee, to execute the necessary documents for the project.
If approved, construction is anticipated to begin in Spring 2027.
Background: The HVAC system at Station 1 was last replaced around 1996 and is now
approximately 30 years old. Due to the age of the system, ongoing repairs, and overall wear and
tear, staff recommends replacement. A new, more efficient system will improve reliability, energy
efficiency, and living and working conditions for Fire Department personnel assigned to Station 1.
Former City Manager Brian Silcott recommended engaging BG Consultants to design, bid, and
monitor construction in an amount not to exceed $35,200.00. This was recommendation by a local
contractor so that every bidder was on an even playing field when bidding.
BG Consultants provided a design concept with a base bid and alternates 1 and 2, with an
estimated cost of $202,000, which became the basis for RFP. BG met with Assistant Chief Wolzen
and me at Station 1 to present their design concept and conduct a walkthrough. BG Consultants
provided an engineer’s estimate for the Base Bid.
On June 9, 2026, four contractors attended a pre-bid walkthrough at OFD Station 1 to review the
project scope and building layout.
The Bid opening occurred on June 25, 2026, during which only one of the four contractors that
visited OFD Station 1 submitted a bid. BCI Mechanical submitted a total bid of $184,564.00.
Analysis: The attachment from BG will show a base bid and multiple alternates.
•

The base bid includes mobilization, demolition, replacing only the main Air
Handling Unit (AHU-1) with a 15-ton split system, controls, and an exhaust fan and
ductwork for the exhaust fan. This would also include temporary air conditioning
(currently not needed, as the project would begin in the Spring if the system does
not fail).

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•

•

Alternate #1- Base bid plus replacing AHU-2 (Year 1996), and A/C unit for the
training room, and exhaust for AHU-2. We recommend replacing both systems
simultaneously, as excavating the A/C unit lines will reduce costs over time.
Alternate #2- Base Bid plus Alternate 1 plus adding a pre-heat at AHU-1. This will
increase efficiency and longevity for each duct heater.

Financial Considerations: While an early estimate of $200,000 was earmarked in Capital
Improvement Fund 050 for design, project administration, and cost of purchase and installation
there are adequate funds to cover the total project cost of $219,764 which includes $35,200 for
engineering and $184,564.00 for purchase and installation.
Legal Considerations: The contract and related project documents resulting from this selection
will be reviewed by the City Attorney and will be subject to applicable federal, state, and local
requirements.
Recommendation/Action: Staff recommends accepting the bid from BCI Mechanical in the
amount of $184,564.00 for replacement of the HVAC system at OFD Station 1 and authorizing the
City Manager, or designee, to execute the necessary documents for the project.
Attachments:
11.B.1 BG Engineer’s Estimate of Probable Construction Costs
11.B.2 Itemized Bid Tab
11.B.3 Recommendation of Award of Bid

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Engineer's Estimate of Probable Construction Costs
Fire Station #1 HVAC Improvements
City of Ottawa, KS

MOBILIZATION
DEMOLITION
15 TON SPLIT SYSTEM
DUCT HEATERS
CONTROLS
EXHAUST FAN AND DUCTWORK
TEMPORARY AIR CONDITIONING

ALTERNATE #1 - AHU-2 & EXHAUST
ALTERNATE #2 - AHU-1 ELECTRIC HEAT
ALTERNATE #3 - OFFICE LIGHTS AND CEILING
ALTERNATE #4 - BAY LIGHTS AND CEILING

2.17.26

QUANTITY
# UNITS
UNIT MEAS.
1
LS
1
LS
1
LS
10
EA
1
LS
1
LS
1
LS

COST
PER UNIT
TOTAL
$4,000.00
$4,000.00
$9,800.00
$9,800.00
$58,500.00 $58,500.00
$1,600.00 $16,000.00
$30,000.00 $30,000.00
$4,500.00
$4,500.00
$15,000.00 $15,000.00

1
1

LS
LS

$18,000.00
$5,800.00

$18,000.00
$5,800.00

7324
3685

SF
SF

$13.61
$15.25

$99,679.64
$56,196.25

BASE BID ONLY
SUBTOTAL
OVERHEAD
PROFIT
CONTINGENCY

7.5%
7.5%
10%

$137,800
$10,335
$10,335
$13,780

TOTAL

$172,250

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Engineer's Estimate of Probable Construction Costs
Fire Station #1 HVAC Improvements
City of Ottawa, KS

2.16.26

BASE BID+ALTERNATE #1 ONLY
SUBTOTAL
OVERHEAD
PROFIT
CONTINGENCY
TOTAL

$155,800
7.5% $11,685
7.5% $11,685
10% $15,580
$194,750

BASE BID+ALTERNATE #3 ONLY
SUBTOTAL
OVERHEAD
7.5%
PROFIT
7.5%
CONTINGENCY
10%
TOTAL

$237,480
$17,811
$17,811
$23,748
$296,850

BASE BID+ALTERNATE #2 ONLY
SUBTOTAL
OVERHEAD
PROFIT
CONTINGENCY
TOTAL

$143,600
7.5% $10,770
7.5% $10,770
10% $14,360
$179,500

BASE BID+ALTERNATE #4 ONLY
SUBTOTAL
OVERHEAD
7.5%
PROFIT
7.5%
CONTINGENCY
10%
TOTAL

$193,996
$14,550
$14,550
$19,400
$242,495

BASE BID+ALTERNATE #1&2 ONLY
SUBTOTAL
$161,600
OVERHEAD
7.5% $12,120
PROFIT
7.5% $12,120
CONTINGENCY
10% $16,160
TOTAL
$202,000

BASE BID+ALTERNATE #3&4 ONLY
SUBTOTAL
OVERHEAD
7.5%
PROFIT
7.5%
CONTINGENCY
10%
TOTAL

$293,676
$22,026
$22,026
$29,368
$367,095

BASE BID+ALL ALTERNATES
SUBTOTAL
OVERHEAD
PROFIT
CONTINGENCY
TOTAL

$317,476
$23,811
$23,811
$31,748
$396,845

7.5%
7.5%
10%

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25-1273 - Ottawa Fire Station #1 HVAC Improvments
25-Jun-26

ITEMIZED BID TAB

BG Consultants Engineer's
Estimate of Probable Cost

ITEM
NO.

UNIT
PRICE

1

ITEM

QUANTITY UNIT

Base Bid - Lump Sum Bid for all Work

1

LS

$172,250.00

Total Base Bid:

TOTAL

BCI Mechanical
UNIT
PRICE

TOTAL

UNIT
PRICE

TOTAL

$172,250.00 $146,408.00

$146,408.00

$0.00

$172,250.00

$146,408.00

$0.00

UNIT
PRICE

TOTAL

UNIT
PRICE

TOTAL

Other:
2
2

Alternative #1

18,000.00

$ 32,290.00

Alternative #2

5,800.00

$ 5,866.00

TOTAL BID

$196,050.00

$184,564.00

$0.00

OTHER ITEMS
Included AGC Document 220
Included Bid Bond
Other

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October 5, 2026
Shawn Dillon, Fire Chief
City of Ottawa, KS
720 W 2nd Street
Ottawa, KS 66067
RE:

25-1273 – Ottawa Fire Station #1 HVAC Improvements
Recommendation for Award of Bid

Mark,
On Thursday, June 25, 2026, bids were received for the City of Ottawa Fire Station #1
HVAC Improvements project. We have verified all bids and supporting documentation
provided. Please find attached the final bid tabulation form summarizing those bids for your
reference and distribution to the Council or others as appropriate.
There was a total of one bidder for the project. BCI Mechanical, Inc for base bid of
$146,408.00 with alternate #1 of $32,290.00 and alternate #2 of $5,866.00. We have
discussed the bids with the contractor for any potential discrepancies or issues with their
bids and have identified none.
Based on our review and discussion, we are recommending that City of Ottawa award this
project, including the Base Bid plus alternate #1 and #2, to BCI Mechanical, Inc for a total
amount of $184,564.00.
Please let us know if you have any additional questions or concerns.
Sincerely,
BG Consultants, Inc.

Carter Klise, P.E.
Project Engineer, MEP Engineering

1405 Wakarusa Drive  Lawrence, Kansas 66049
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T: 785.749.4474  Web: www.bgcons.com

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City of Ottawa
City Commission Meeting
October 14, 2026
TO:
SUBJECT:
PREPARED BY:
AGENDA:

Agenda Item: 11.C

City Commission
Authorization to Publish Revised Public Hearing Notice – 2026 CDBG
Blueprint to Build Community Center Project
City Manager Moddie
New Business

Recommendation: Staff recommends that the City Commission establish a second public
hearing for November 4, 2026, at 7:00 p.m. at Ottawa City Hall regarding the City’s proposed
2026 Community Development Block Grant (CDBG) Blueprint to Build Large Gym & Pool
Community Center project at Forest Park and authorize publication of the revised public hearing
notice on October 21, 2026.
Background: The City is pursuing funding through the Kansas Department of Commerce
CDBG Blueprint to Build program for a proposed Large Gym & Pool Community Center at
Forest Park. The City previously held a required public hearing on September 23, 2026, based on
the project concept and cost information available at that time.
Following the September 23 public hearing, the City received public comments regarding the
proposed facility and its amenities. Based on that input, adjustments have been made to the
proposed plans. Those changes affect the estimated project cost and require updated cost
information before the City submits its full CDBG application.
Kansas Department of Commerce CDBG staff have directed the City to delay submittal of the
grant application until after the completion of the Preliminary Architectural Report (PAR),
revised project cost is known, public hearing notice republished with updated project
information, and second public hearing held. Commerce has extended the City’s application
deadline to allow the City to complete this process.
Analysis: The final PAR is expected to provide the updated project cost information needed for
the revised public hearing notice. Because those figures may not be available until the October
14 meeting, specific project cost and funding amounts are not included in this agenda memo.
Once the final amounts are available, staff will insert them into the public hearing notice prior to
publication.
•
•
•
•

•

October 14: City Commission determine desire to submit a revised project scope and cost
and direct publication of a second public hearing for November 4, 2026.
October 21: Publish the revised CDBG public hearing notice in the Ottawa Herald and on
the City’s website.
November 4 at 7:00 p.m.: Hold the second CDBG public hearing at City Hall and receive
public comments.
November 4: Following the public hearing, consider the Resolution of Governing Body
to File Application and the Maintenance and Operation Resolution required for the
CDBG application.
Following November 4: Submit the completed CDBG Blueprint to Build application in
accordance with the extended timeline authorized by Commerce.
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Financial Considerations: No financial commitment is being requested as part of this agenda
item. Updated project costs and funding amounts will be based on the final PAR and will be
reflected in the revised public hearing notice and subsequent CDBG application materials.
Legal Considerations: A new public hearing is required before submission of the application
because the proposed project information and estimated costs have changed since the September
23 hearing. Following the November 4 public hearing, the City Commission will be asked to
consider the Resolution of Governing Body to File Application and the Maintenance and
Operation Resolution required for the CDBG application.
Recommendation/Action: Move to establish a public hearing for November 4, 2026, at 7:00
p.m. at Ottawa City Hall regarding the City’s proposed 2026 CDBG Blueprint to Build Large
Gym & Pool Community Center project at Forest Park; authorize publication of the revised
public hearing notice on October 21, 2026, with updated project cost and funding information
based on the final Preliminary Architectural Report; and direct staff to place the required
application and maintenance and operation resolutions on the November 4 agenda for
consideration following the public hearing.

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