On the agenda: Zeeland Council Packet — data center (Jul 20)

NOTICE
Time Change
****************
The City Council Work Study Session
on Monday, July 20, 2026
has been rescheduled
to

6:30 p.m.
Council Chambers – City Hall
21 South Elm
Zeeland, Michigan

CITY OF ZEELAND
City Council Work-Study Session
Agenda
City Hall – Council Chambers, 2nd Floor, 21 South Elm
July 20, 2026, 6:30 p.m.
DISCUSSION ITEMS:
1. JPRO Diagnostic Tool Contract Award
2. Esri ArcGIS Software License Contract Award
3. 2026 Strategic Action Plan Update
UPCOMING BUSINESS:
OLD BUSINESS:
Vacancies on Boards/Commissions:
Board of Construction Appeals (1)
Brownfield Redevelopment Authority (1)
Nominating Commission (5)
ANNOUNCEMENTS:

CITY OF ZEELAND
City Council Regular Meeting
Agenda
City Hall – Council Chambers, 2nd Floor, 21 South Elm
July 20, 2026, 7:00 p.m.
CALL TO ORDER:
Invocation – Pastor Michael Schout – Grace Fellowship Orthodox Presbyterian Church
Pledge of Allegiance to the Flag
Excuse absent members (by motion and reason)
Approve additions/deletions to the Agenda
Consent Agenda (page 2)
Public Comment/Visitors
Communications
City Manager’s Report
ACTION ITEMS:
1. JPRO Diagnostic Tool Contract Award
2. Esri ArcGIS Software License Contract Award
REPORTS FROM CITY COUNCIL MEMBERS

ANNOUNCEMENTS

CONSENT AGENDA
All items listed on the consent agenda are considered to be routine and will be enacted by
one motion with a roll call vote. There will be no separate discussion of these matters
unless a council member, a member of the administrative staff or a citizen so requests, in
which event the item will be removed from the consent agenda and considered separately in
its normal sequence on the regular agenda.
1. Approve minutes of the City Council Work Study of June 15, 2026.
2. Approve minutes of the Regular City Council meeting of June 15, 2026.
3. Receive for information draft minutes of July 6, 2026, and July 14, 2026, Elections
Commission meetings.
4. Receive for information draft minutes of July 14, 2026, Board of Public Works meeting.
5. Ratify BPW Action #26.041 – Approve Cash Disbursements and Recommended Cash
Transfers.
6. Ratify BPW Action #26.042 – Approve MPPA Capacity Purchase Recommendation,
Planning Year 2030/2031.
7. Ratify BPW Action #26.043 – Approve MPPA Board of Commissioners Primary and
Alternate Representatives.
8. Ratify BPW Action #26.044 – Approve MMEA Board of Commissioners Primary and
Alternate Representatives.
9. Ratify BPW Action #26.045 – Approve MPPA Member Authorized Representative.
10. Ratify BPW Action #26.046 – Approve FY2027 Ottawa County Community Action
Agency Payment Assistance Administration Agreement.

Council Meeting
Common Council
July 6, 2026
The regular meeting of the Common Council was held at 21 S. Elm Street, Zeeland, Ml 49464
on Monday, July 6, 2026. Mayor VanDorp called the meeting to order at 7:00 P.M.
PRESENT:
ABSENT:

Councilmembers - Mayor VanDorp, Mayor Pro-Tern Gruppen, Timmer, Lam,
Langeland, Bult
Perkins

Staff Present: City Attorney Jim Donkersloot, Asst City Manager/Finance Director Kevin
Plockmeyer, Community Development Director Tim Maday, Library & Community
Center Director Amanda Hanson, Power Supply & Market Operations Manager/Utilities
Manager Designee Bob Mulder, and City Clerk Kristi DeVerney
The Invocation was offered by Councilwoman Timmer.
The Pledge of Allegiance to the Flag
Motion by Mayor Pro-Tem Gruppen and Supported by Councilmember Timmer to excuse
Councilmember Perkins absence.
Consent Agenda
Motion was made by Councilmember Lam and Supported by Councilmember Timmer to
approve the Consent Agenda.
1.
2.
3.
4.
5.

Approve minutes of the City Council Work Study of June 15, 2026.
Approve minutes of the Regular City Council meeting of June 15, 2026.
Receive for information draft minutes of June 4, 2026, Planning Commission meeting.
Receive for information draft minutes of June 10, 2026, Cemetery-Parks Commission meeting.
Receive for information draft minutes of June 11, 2026, Shopping Area Redevelopment Board
meeting.

Ayes:
Mayor Pro-Tem Gruppen, Timmer, Lam, Langeland, Bult, Mayor VanDorp
No Vote: None
Absent: Perkins
Public Comment
State Representative Brad Slagh gave an update on State bills and reported the State finished their
budget with $6 billion less than last year’s budget.
Communications
None
Assistant City Managers Report
ACM Kevin Plockmeyer reported:
Church Street Construction Project – Work continues on the project with the most noticeable
difference being that the contractor is planning to move north of Main Avenue in order to complete
some watermain work north of the intersection. While there will be a gap of time between the

watermain work and the remaining work items, we need to perform the work in this phase to keep
the project on schedule.
Planning Commission Meeting - The Planning Commission continues to work on the City's Master
Plan update by reviewing a draft chapter addressing natural features, including green spaces and
waterways. The Commission will also discuss proposed revisions to its bylaws that would establish
conflict-of-interest standards for Planning Commissioners and procedures for addressing potential
conflicts.
Parks and Recreation Master Plan Survey – Throughout the month of July, residents are invited to
participate in a survey regarding our City Park system. This feedback will be incorporated into our
Parks and Recreation master plan and meets the public engagement requirement per the State of
Michigan. Council Members are invited to participate in the survey at the following link:
https://www.surveymonkey.com/r/zeeland.
Events – This week kicks off Monday night with Zeelmania featuring Hawaiian night, Tuesday night
with Soundz of Summer at Lawrence Park, and Music on Main on Thursday.
Public Hearing 7:10 p.m. – Vacation of North Division Street
Motion was made by Councilmember Lam and Supported by Councilmember Langeland to have
Mayor VanDorp call the Public Hearing to order at 7:10 p.m. Motion carried. All voting aye.
Community Development Director/Assessor Maday stated Mead Johnson is requesting to vacate
Division Street north of Main Avenue, which they already own the property on all three sides of the
street and is a dead-end street that doesn’t serve through traffic.
Motion was made by Councilmember Timmer and Supported by Councilmember Lam to close the
Public Hearing for the Vacation of North Division Street at 7:15 p.m. Motion carried. All voting aye.
Action Items
26.110

CMU Multi-Year Digitization Service Library Contract

Motion was made by Mayor Pro-Tem Gruppen and Supported by Councilmember Bult to approve
the contract and authorize the Mayor to sign the document following Council approval.
Ayes:
Mayor Pro-Tem Gruppen, Timmer, Lam, Langeland, Bult, Mayor VanDorp
No Vote: None
Absent: Perkins
26.111

Distributed Energy Resource Agreement – Voltus, Inc.

Motion was made by Councilmember Timmer and Supported by Mayor Pro-Tem Gruppen to
approve the Voltus Distributed Energy Resource (DER) Agreement, authorizing the Zeeland CWP
to participate in the program. Participation will allow the City to support electric grid reliability,
demonstrate leadership in energy stewardship, and generate modest additional revenue from
existing assets, all while maintaining full discretion to protect essential public services.
Ayes:
Timmer, Lam, Langeland, Bult, Mayor Pro-Tem Gruppen, Mayor VanDorp
No Vote: None
Absent: Perkins

26.112

MPPA Capacity Purchase Recommendation, Planning Year 2030/2031

Motion was made by Councilmember Lam and Supported by Mayor Pro-Tem Gruppen to approve
the resolution authorizing the General Manager to execute a capacity purchase commitment
through the Michigan Public Power Agency, up to 4,500 kW of electric capacity deliverable to MISO
Local Resource Zone 7 for Planning Year 2030/2031. This request is contingent upon approval by
the BPW Board of Commissioners, which will consider this recommendation at its regularly
scheduled meeting to be held on July 14, 2026.
If approved, MPPA will execute this transaction on Zeeland’s behalf for a financial commitment not
to exceed $486,000.00.
Ayes:
Lam, Langeland, Bult, Mayor Pro-Tem Gruppen, Timmer, Mayor VanDorp
No Vote: None
Absent: Perkins
26.113

Vacation of North Division Street

Motion was made by Councilmember Langeland and Supported by Councilmember Lam to adopt
the resolution vacating the described portion of North Division Street and authorize the Mayor and
City Clerk to execute all related documents necessary to complete the vacation.
Ayes:
Langeland, Bult, Mayor Pro-Tem Gruppen, Timmer, Lam, Mayor VanDorp
No Vote: None
Absent: Perkins
26.114

Clean Water Plant Gate and Fence Replacement

Motion was made by Councilmember Bult and Supported by Councilmember Timmer to award a
contract in the amount of $26,164 to Straight Line Fence for the Clean Water Plant gate installation
project and establish a project budget of $30,000.
Ayes:
Bult, Mayor Pro-Tem Gruppen, Timmer, Lam, Langeland, Mayor VanDorp
No Vote: None
Absent: Perkins
26.115

Fiscal Year 2027 Concrete Contract Award &

Motion was made by Mayor Pro-Tem Gruppen and Supported by Councilmember Lam to award a
contract to Brown Concrete in the amount of $30,055 for various concrete improvements, with a
total project budget of $35,000.
Ayes:
Mayor Pro-Tem Gruppen, Timmer, Lam, Langeland, Bult, Mayor VanDorp
No Vote: None
Absent: Perkins
26.116

Plow Truck Purchase Contract Award

Motion was made by Councilmember Timmer and Supported by Mayor Pro-Tem Gruppen to
approve the purchase of a 2027 Freightliner M2106 cab and chassis from Freightliner of Grand
Rapids through Sourcewell Contract 032824 DIA in the amount of $106,189.

City Council also approved the purchase of a dump box from Truck and Trailer Specialties through
the MiDEAL purchasing cooperative in the amount of $79,724 for a combined total of $185,913.
Ayes:
Timmer, Lam, Langeland, Bult, Mayor Pro-Tem Gruppen, Mayor VanDorp
No Vote: None
Absent: Perkins
26.117

Interim City Manager Appointment

Motion was made by Councilmember Lam and Supported by Councilmember Bult to approve the
appointment of the Assistant City Manager/Finance Director, Kevin Plockmeyer, as the Interim City
Manager/Superintendent as of June 9, 2026 until such time that the Interim role is no longer
needed; and that during that period of time, compensation for the role be $178,000 unless adjusted
by City Council at a later time.
Ayes:
Lam, Langeland, Bult, Mayor Pro-Tem Gruppen, Timmer, Mayor VanDorp
No Vote: None
Absent: Perkins
26.118

250th Anniversary of the United States of America Proclamation

Motion was made by Councilmember Langeland and Supported by Councilmember Lam to
approve the Proclamation of the 250th Anniversary of American Independence.
Ayes:
Langeland, Bult, Mayor Pro-Tem Gruppen, Timmer, Lam, Mayor VanDorp
No Vote: None
Absent: Perkins
There being no further business, motion was made by Councilmember Timmer and Supported by
Councilmember Langeland to adjourn the meeting at 7:28 P.M. Motion carried. All voting aye.
___________________________________
Mayor Richard VanDorp III
___________________________________
City Clerk Kristi DeVerney

MEMORANDUM OF-STUDY SESSION
Zeeland City Hall Council Chambers Monday, July 6, 2026
6:15 P.M.
Mayor VanDorp called the Study Session to order at 6:15 P.M.
PRESENT: Councilmembers - Mayor VanDorp, Mayor Pro-Tern Gruppen, Timmer, Lam,
Langeland, Bult
ABSENT:

Perkins

Staff Present: City Attorney Jim Donkersloot, Asst City Manager/Finance Director Kevin
Plockmeyer, Library & Community Center Director Amanda Hanson, Clean Water Plant
Superintendent Doug Engelsman, Power Supply & Market Operations Manager/Utilities
Manager Designee Bob Mulder, and City Clerk Kristi DeVerney
CMU Multi-Year Digitization Service Library Contract
Library & Community Center Director Amanda Hanson stated the Howard Miller Library has partnered
with the Clarke Historical Library at Central Michigan University to preserve the Zeeland Record through
microfilming and digitization. CMU recently digitized the Zeeland Record editions from 1893-2024. As
part of our ongoing commitment, we will continue to submit each subsequent year's editions for
inclusion in the online archive. The new service contract combines microfilming and digitization service
provisions, and the service terms will cover publication years 2025-2027. The total for each year's
digitization services will not exceed $1,300 per publication year without written consent from both
parties.
The service contract is for your review and approval:
• Preservation Microfilming and Digitization and Internet Hosting at
DigMichNews.cmich.edu (2025, 2026, and 2027 Zeeland Record)
Annual publication cost not to exceed: $1,300
Each year's publication will be completed sequentially and billed upon completion, with a 25% deposit
required before work begins. These costs have been included in the proposed FY 2026-2027 budget and
will be covered by the Howard Miller Library Endowment Fund. The project is scheduled to begin in Fall
2026 and will be considered for renewal pursuant to the Zeeland Record still being published in 2028.
Recommendation: Approve the contract and authorize the Mayor to sign following Council approval.
Distributed Energy Resource Agreement – Voltus, Inc.
CWP Superintendent Doug Engelsman noted Voltus is a distributed energy resource (DER) and virtual
power plant company that helps organizations generate revenue from existing energy assets. Voltus has
partnered with the Zeeland Board of Public Works and the Michigan Public Power Agency to support grid
reliability and demand response initiatives. Through these programs, participating organizations may
receive compensation for reducing electrical demand and/or utilizing approved on-site resources during
periods of peak grid demand, while helping maintain a reliable and resilient electric grid.
The proposed Voltus Distributed Energy Resource (DER) Agreement would allow the City of Zeeland
CWP to enroll certain electrical loads and certain assets in energy market programs. In exchange for
compensation of $12,000, starting in 2027, the city may voluntarily reduce electricity consumption by
operating on-site generation when requested during periods of high grid demand. Participation in

individual demand response events remains voluntary, and the agreement does not require the city to
curtail essential public services. The primary benefit of participation is the opportunity to generate revenue
from existing assets while supporting electric grid reliability and reducing the need for additional
generation capacity.
Zeeland CWP has evaluated its own energy usage and on-site generation capabilities and determined
that the city is well-positioned to participate. As an organization that routinely encourages businesses and
residents to pursue energy efficiency and grid-support initiatives, CWP staff believe the city should lead
by example when practical.
Recommendation: CWP staff respectfully recommend that City Council approve the attached Voltus
Distributed Energy Resource (DER) Agreement, authorizing the Zeeland CWP to participate in the
program. Participation will allow the City to support electric grid reliability, demonstrate leadership in
energy stewardship, and generate modest additional revenue from existing assets, all while maintaining
full discretion to protect essential public services.
MPPA Capacity Purchase Agreement
Power Supply & Market Operations Manager/Utilities Manager Designee Bob Mulder noted the Zeeland
Board of Public Works (BPW) participates in the wholesale power market through the Michigan Public
Power Agency (MPPA). Beyond the near-term requirements of the BPW’s Risk Management and
Hedging Policy, staff, in coordination with MPPA, periodically review the BPW’s long-term capacity
resources in conjunction with its load forecast and changes in market conditions to assess long-term
resource adequacy.
The State’s Public Act 341 requires electric utilities to annually demonstrate sufficient capacity resources
to meet 95% of their forecasted peak load plus reserves for the upcoming four (4) MISO Planning Years.
As staff have noted for some time, the bilateral capacity market is constrained, prompting the BPW and
MPPA, on behalf of its members, to pursue the development of new generation resources to meet a
portion of our future resource adequacy needs.
In conjunction with this initiative, MPPA is recommending that the BPW participate in a 4,500 kW bilateral
capacity transaction for MISO Planning Year 2030/2031, which represents approximately 4.5% of the
BPW’s forecasted capacity requirement for that Planning Year. This transaction will secure approximately
25% of the BPW’s anticipated open position, reducing our exposure should the proposed generation
project be delayed or not be completed as planned.
This recommendation is consistent with the BPW's recently completed Integrated Resource Plan (IRP),
which identified the early procurement of future capacity resources as a prudent strategy for managing
market risk while longer-term generation resources are developed.
Staff recommend approval of the resolution authorizing the General Manager to execute a capacity
purchase commitment through the Michigan Public Power Agency, up to 4,500 kW of electric capacity
deliverable to MISO Local Resource Zone 7 for Planning Year 2030/2031. This request is contingent
upon approval by the BPW Board of Commissioners, which will consider this recommendation at its
regularly scheduled meeting to be held on July 14, 2026.
If approved, MPPA will execute this transaction on Zeeland’s behalf for a financial commitment not to
exceed $486,000.00.

Vacation of North Division Street Public Hearing
Community Development Director Tim Maday stated that in 2025, Mead Johnson & Company, LLC,
located at 725 E. Main Avenue, presented concepts to the City of Zeeland regarding a proposed
modernization of its manufacturing facility. To accommodate the proposed redevelopment, Mead
Johnson acquired additional property adjacent to its existing campus and requested that the City vacate a
portion of North Division Street. The requested street segment is a dead-end street, and Mead Johnson
owns the property on all three sides of the portion proposed to be vacated.
On June 1, 2026, City Council reviewed the Planning Commission's recommendation, including the
Planning Commission's resolution recommending approval of the street vacation, the Planning
Commission meeting minutes, and the applicant's request materials. Following that review, City Council
adopted the enclosed Resolution of Intent to Vacate and scheduled a public hearing for July 6, 2026.
A public hearing on the proposed street vacation was held during the regular City Council meeting and
the resolution vacating the portion described of North Division Street was approved by City Council.
The proposed street vacation is appropriate as the portion of North Division Street to be vacated is a
dead-end street that does not serve through traffic, and there were no traffic concerns. In addition, Mead
Johnson owns the property on all three sides of the street segment, and the proposed redevelopment
would eliminate an existing access point to East Main Avenue, consolidating site access as part of the
broader facility modernization project.
Recommendation: Staff recommend that City Council adopt the resolution vacating the portion described
of North Division Street and authorize the Mayor and City Clerk to execute all related documents
necessary to complete the vacation.
Clean Water Plant Gate and Fence Replacement
ACM Kevin Plockmeyer noted that as part of the Church Street project, the existing gate at the
Clean Water Plant was planned to be removed and reinstalled. After further review, we have
determined that this is the best time to upgrade the gate rather than reinstall the existing gate.
Completing the upgrade now allows the City to coordinate the work with the larger project, match
the functionality and appearance of our other gate, and improve access control at the plant.
The City requested bids for the installation of a cantilever slide gate and associated chain-link
fencing at the north entrance to the Clean Water Plant. The project includes installation of a new
black-coated galvanized cantilever slide gate, installation of approximately 50 linear feet of chainlink fencing, installation of a new gate operator, integration with the existing security control
system, safety devices, vehicle detection loops, testing, startup, and training for City staff.
The City received two bids for the project. Straight Line Fence submitted the low bid in the amount of
$26,164, while Fence Consultants submitted a bid in the amount of $30,332. Based on the bids
received and the scope of work proposed, we recommend awarding the contract to Straight Line
Fence.
Funding for this project will come from the Clean Water Plant’s Repair and Replacement Fund. This
approach allows the City to avoid reinstalling the existing gate only to upgrade it later, while also
providing a gate that better meets the operational and security needs of the facility.
Recommendation: Award a contract in the amount of $26,164 to Straight Line Fence for the Clean
Water Plant gate installation project and establish a project budget of $30,000.

Fiscal Year 2027 Concrete Bid Award
Included in the Fiscal Year 2027 budget was an allocation of $30,000 for sidewalk, curb and
gutter, ADA ramp, and drive approach improvements. Mike Schreur identified a list of locations
requiring attention, and bids were solicited for the work.
This year’s proposed concrete work largely focuses on safety improvements around the schools,
including several ADA ramps, sidewalk, curb, and crosswalk related improvements near Creekside
Middle School, Cityside Middle School, the Early Childhood Center, Lincoln Elementary, Zeeland
Christian School, and other school route areas.
The two bids received were as follows:
Brown Concrete: $30,055
Randall G. Meyer Excavating: $66,266
We have not previously worked with Brown Concrete. However, based on the references
provided, staff are comfortable with their bid and recommended acceptance of their proposal for
the FY2027 concrete construction contract. The bid documents require the concrete work to be
completed by August 21, 2026 (prior to the start of school), with restoration completed by
September 4, 2026.
Recommendation: Award a contract to Brown Concrete in the amount of $30,055 for various concrete
improvements, with a total project budget of $35,000.
Plow Truck Purchase Contract Award
Included in the Fiscal Year 2027 budget is the replacement of one of the City’s plow trucks. We have 6
plow trucks and are scheduled to replace one every other year. The purchase is two separate
purchases: the cab and chassis and then the dump box itself.
For the cab and chassis, staff recommended the purchase of a new 2027 Freightliner M2106 from
Freightliner of Grand Rapids. The City will purchase this unit through Sourcewell Contract 032824 DIA,
so no formal bidding process is necessary for this purchase. The total cost for the cab and chassis is
$106,189. Staff recommended the Freightliner because the plow truck fleet is exclusively Freightliner
and there are operational benefits to maintaining a consistent fleet. This consistency helps with
maintenance, parts, operator familiarity, and overall efficiency when servicing and operating these
vehicles.
In addition to the cab and chassis, a dump box also needs to be purchased. For this purchase, staff will
purchase this box through the MiDEAL purchasing cooperative with Truck and Trailer Specialties. Staff
have almost exclusively used Truck and Trailer Specialties in the past for dump boxes for our plow
trucks and have been happy with the service they provide. Since this purchase is being made through
the MiDEAL purchasing cooperative, no formal bidding process is necessary for this purchase. The cost
for the box through this contract is $79,724.
From a budgetary perspective, we included $215,000 in the Fiscal Year budget for this purpose. The
total cost of the cab and chassis and dump box is $185,913, so this purchase is $29,087 under budget.
Recommendations: City Council approve the purchase of a 2027 Freightliner M2106 cab and chassis
from Freightliner of Grand Rapids through Sourcewell Contract 032824 DIA in the amount of $106,189.
City Council also approve the purchase of a dump box from Truck and Trailer Specialties through the

MiDEAL purchasing cooperative in the amount of $79,724 for a total of $185,913.
Interim City Manager Appointment
Mayor VanDorp and Mayor Pro-Tem Gruppen recommended that Assistant City Manager Plockmeyer
be appointed as the Interim City Manager/Superintendent as of June 9, 2026.
250th Anniversary of the United State of America Proclamation
Mayor VanDorp read the Proclamation of the 250th Anniversary of American Independence.
There being no further items to discuss, Work Study was adjourned at 6:47 P.M.

_______________________________
Kristi DeVerney, City Clerk

Elections Commission Meeting
Monday, July 6, 2026
REGULAR MEETING
I.

CALL TO ORDER
City Clerk called the meeting to order at 7:30 p.m. The special meeting of the Elections
Commission was held at the Zeeland City Hall, 21 South Elm Street, Zeeland, Michigan
on July 6, 2026.

II.

ROLL CALL
Board members present:
Board members absent:

Attorney Donkersloot, Mayor VanDorp, & City Clerk
DeVerney
None

III.

APPROVAL OF MEETING MINUTES
Motion by VanDorp seconded by Donkersloot to approve the meeting minutes from
April 27, 2026. Which motion carried.
Ayes:
Donkersloot, VanDorp, DeVerney
Nays:
None
Absent: None

IV.

NEW BUSINESS
The Commissioners reviewed the election workers selected to work at the August 4,
2026, Primary Election.
Motion was made by Donkersloot and supported by VanDorp to approve the
Election Workers for the August 4, 2026, Primary Election:
Precinct Workers
Nancy Oskam
Pam VanDorp
Thom Parker
Amy Huizenga
Suzanne Barense
Jessica Whitehead

Precinct 1 & Early Voting
Precinct 1 & Early Voting
Precinct 1 & Early Voting
Precinct 1 & Early Voting
Precinct 1 & Early Voting
Precinct 1 only

Nancy Boersen
Sara Donkersloot
JoAnn Morren
Betty Morren
Kathy Fylstra
Charlotte Worpel

Precinct 2 & Early Voting
Precinct 2 & Early Voting
Precinct 2 & Early Voting
Precinct 2 & Early Voting
Precinct 2 & Early Voting
Precinct 2 & Early Voting

Karen Jipping
Kim Zuverink
Lindell Herrick
Chris Urbaniak

AVCB only
AVCB only
AVCB only
AVCB only

-1-

Renee MacLaren
Kathie Kolean-VanLiere

Receiving Board only
Receiving Board only

Deb Creswell
Peggy Mandrick
Carol Talsma
Tammy Barense
Sharon Lash

Early Voting only
Early Voting only
Early Voting only
Early Voting only
Early Voting only

Motion carried. All voting aye.
V.

OTHER ITEMS
Attorney Donkersloot suggested talking to our State Representatives about decreasing
the amount of Early Voting dates for a small city as ours as we don’t have the volume of
voters that would attend all those Early Voting dates.

VI.

Motion by VanDorp seconded by Donkersloot to adjourn at 7:45 p.m. Motion carried.
Respectfully Submitted,
Kristi DeVerney
City Clerk
City of Zeeland

-2-

Elections Commission Meeting
Monday, July 14, 2026
REGULAR MEETING
I.

CALL TO ORDER
City Clerk DeVerney called the meeting to order at 2:00 p.m. The special meeting of the
Elections Commission was held at the Zeeland City Hall, 21 South Elm Street, Zeeland,
Michigan on July 14, 2026.

II.

ROLL CALL
Board members present:
Board members absent:

Mayor VanDorp & City Clerk DeVerney
Attorney Donkersloot

III.

APPROVAL OF MEETING MINUTES
Motion by VanDorp seconded by DeVerney to approve the meeting minutes from July 6,
2026. Which motion carried.
Ayes:
VanDorp, DeVerney
Nays:
None
Absent: Donkersloot

IV.

NEW BUSINESS
The Commissioners reviewed the additional election workers selected to work at the
August 4, 2026, Primary Election.
Motion was made by VanDorp and supported by DeVerney to approve the
additional Election Workers for the August 4, 2026, Primary Election:
Precinct Workers
Andrew Wright
Debra Wright

Early Voting only
Early Voting only

Motion carried. All voting aye.
V.

OTHER ITEMS
None.

VI.

Motion by VanDorp seconded by DeVerney to adjourn at 2:10 p.m. Motion carried.
Respectfully Submitted,
Kristi DeVerney
City Clerk
City of Zeeland

-1-

Regular Meeting
Board of Public Works
BPW Conference Room
July 14, 2026
The regular meeting of the Board of Public Works Commission was held at the BPW Water Warehouse,
350 E. Washington, Tuesday, July 14, 2026. Chairperson Boerman called the meeting to order at 3:31
p.m.
PRESENT:

Commissioners –

Chairperson Boerman, Vice Chair Cooney, Query

ABSENT:

Commissioners –

VanAst, Walters

Staff Present:

BPW General Manager Boatright; Power Supply & Market Operations
Manager/Utilities Manager Designee Mulder; Water Operations Manager Postma,
Electrical Transmission & Distribution Manager Coots, City of Zeeland
ACM/Finance Director Plockmeyer, City of Zeeland IT Director Maloney, City of
Zeeland Clerk DeVerney

Motion was made by Commissioner Query and seconded by Commissioner Cooney to approve the
minutes of June 9, 2026, Regular Meeting and the minutes of June 11, 2026, BPW Board – Zeeland City
Council Joint Work/Study Session. Motion carried. All voting aye.
Public Comment
None.
Electrical Transmission & Distribution Manager Coots introduced Nick Lanting. Nick joined
the Zeeland Board of Public Works in May 2026 as a GIS Intern through the American Public Power
Association's Demonstration of Energy & Efficiency Developments (DEED) Grant Program. A senior at
Grand Valley State University majoring in Geography with an emphasis in Sustainable Urban and Regional
Planning, Nick is also pursuing a minor in Geographic Information Systems (GIS) and a certificate in
Remote Sensing. Working under the direction of Electrical Transmission & Distribution Manager Coots, Nick
is assisting GIS Analyst Chris Pillsbury with utility asset verification, system mapping, and GIS data
management while helping develop tools and processes that support field operations and future infrastructure
planning.
Safety Minute
Significantly reduce the risk of injury by preventing slips, trips, and falls
26.041

Approve Cash Disbursements and Recommended Cash Transfers

Motion was made by Commissioner Query and seconded by Commissioner Cooney to approve the May
2026 cash disbursements and the regular monthly transfers for the month of May 2026 as follows:
Cash and Investments as of:

May 31, 2026
Electric

Receiving
Accumulated Debt Service (In Receiving Fund)
Plant Improvements and Contingencies
Bond and Interest Payment Reserve*
Totals

$

4,265,588
12,799,284
______________$
17,064,873

*Reserve required per electric and water revenue bond ordinances.

Water
$

394,707
11,993,109
___________ $ 12,387,817

Recommended Transfers for the Month:

Receiving
Accumulated Debt Service
Plant Improvements and Contingency
General Fund (per charter provision)

May-26
Electric

Water

(523,245)
465,600
57,645

-

Notes on Recommended Transfers:
1. The annual operating transfer for FY 25-26 from the Electric Fund to the General Fund is a
combination of 1% of net fixed assets as of June 30, 2024, and 1% of gross sales, less sales
tax, for the year ended June 30, 2024, less any franchise payments. The annual operating
transfer is divided into twelve monthly payments.
2. Assumed carrying amounts (minimum) in Receiving accounts are established at approximately
10% of budgeted operating expenses, before depreciation.
Electric = 10% of $ 37,423,451 or approximately $ 3,742,345
Water = 10% of $ 4,721,757 or approximately $ 472,176
3. Further surpluses of $465,600 in the Electric Fund is recommended for transfer to the Plant
Improvements and Contingencies Reserve.
Motion carried. All voting aye.
Accounting, Finance & Customer Service Report
ACM/Finance Director Plockmeyer updated the Board on current operations status, activities and projects
which include:
May 2026 Customer Metrics
• Overdue/Disconnect Notices = 187
• Active Accounts = 8,054
• Total Bills Sent = 8,087
• Paperless Bills = 2,797
• Pre-Authorized Payment Customers = 2,239
• Invoice Cloud = 3,150
▪ Credit Card = 2,368
▪ EFT = 782
April 2026 Customer Metrics
• Overdue/Disconnect Notices = 231
• Active Accounts = 8,050
• Total Bills Sent = 8,077
• Paperless Bills = 2,812
• Pre-Authorized Payment Customers = 2,240
• Invoice Cloud = 3,123
o
Credit Card = 2,338
o
EFT = 785
Commercial & Industrial Customer Read Dates
We were able to meet our goal of migrating all C&I customers to an end-of-month read date by the end of
June. Thank you to all of the team members who helped make this goal possible. As we have previously
shared with the Board, this change will allow us to better monitor and track data. We look forward to seeing
the full effect of these changes in the July financial statements.

Fiscal Year End
June 30 marked the end of the fiscal year and, based on the May financial statements, Fiscal Year 2026
appears to be shaping up to be better than expected. That being said, staff will now transition to preparations
for our annual audit, which will occur the week of September 28. Auditing services will again be provided by
Brickley DeLong. This is the fourth year of a five-year contract with Brickley DeLong.
Water Department Report
Water Operations Manager Postma updated the Board on activities, current operations status, and
projects which include:
- Meter replacement program
- Galvanized Service Line Replacement Program
- Other work projects
- Water Administration Projects
Transmission & Distribution Department Projects Update
Electrical Transmission & Distribution Manager Coots updated the Board on current activities including:
- Riley St. U/G Project
- Near Term Projects
- Storm Events
- Outage Statistics
Power Production and Buildings & Grounds Department Report
Power Supply & Market Operations Manager/Utilities Manager Designee Mulder updated the Board on
activities, current operations status, and projects which include:
- Executive Summary
- Operations & Power Supply – May 2026
- Renewable Energy Credits (RECS): April 2026
- Projects & Department Updates
o Integrated Resource Plan (IRP) Update & MPPA BTMG / Resource Adequacy Project
Initiative
o Power Plant Cooling Tower PLC Upgrade
o Lead Electric System Operator Position Posting
o Power Supply & Market Operations Manager Posting
- Buildings & Grounds
o BPW Office Remodel & Expansion Project
o Office HVAC Unit Replacement
26.042

MPPA Capacity Purchase Recommendation, Planning Year 2030/2031

The Zeeland Board of Public Works (BPW) participates in the wholesale power market through the Michigan
Public Power Agency (MPPA). Beyond the near-term requirements of the BPW’s Risk Management and
Hedging Policy, staff, in coordination with MPPA, periodically review the BPW’s long-term capacity resources
in conjunction with its load forecast and changes in market conditions to assess long-term resource
adequacy.
The State’s Public Act 341 requires electric utilities to annually demonstrate sufficient capacity resources to
meet 95% of their forecasted peak load plus reserves for the upcoming four (4) MISO Planning Years. As staff
have noted for some time, the bilateral capacity market is constrained, prompting the BPW and MPPA, on
behalf of its members, to pursue the development of new generation resources to meet a portion of our future
resource adequacy needs.
In conjunction with this initiative, MPPA recommended that the BPW participate in a 4,500 kW bilateral
capacity transaction for MISO Planning Year 2030/2031, which represents approximately 4.5% of the BPW’s

forecasted capacity requirement for that Planning Year. This transaction will secure approximately 25% of the
BPW’s anticipated open position, reducing our exposure should the proposed generation project be delayed
or not be completed as planned.
This recommendation was consistent with the BPW's recently completed Integrated Resource Plan (IRP),
which identified the early procurement of future capacity resources as a prudent strategy for managing market
risk while longer-term generation resources are developed.
Motion was made by Commissioner Query and seconded by Commissioner Cooney to approve the
authorization of the General Manager to execute a capacity purchase commitment through the Michigan
Public Power Agency, up to 4,500 kW of electric capacity deliverable to MISO Local Resource Zone 7 for
Planning Year 2030/2031.
Due to the timing requirements of this transaction, the resolution was adopted by City Council at its
July 6, 2026, meeting, contingent upon approval by the BPW Purchase Power Committee or full Board.
MPPA will execute this transaction on Zeeland’s behalf for a financial commitment not to exceed
$486,000.00.
Informational Update – New Generation Capacity Implementation Plan
At the June 11, 2026 joint meeting of the BPW Board and City Council, staff, nFront Consulting, and the
Michigan Public Power Agency (MPPA) presented the results of the BPW's Integrated Resource Plan (IRP)
and outlined the next steps associated with MPPA's Resource Adequacy Project. The IRP concluded that
Zeeland and most MPPA Members will require additional resource adequacy beginning in 2030 as electric
demand grows and existing generation resources retire.
Since that meeting, BPW staff have continued working with MPPA and its consultants while advancing local
activities necessary to preserve the option of developing behind-the-meter generation resources on our
system.
Project Update
Economic Update
MPPA continues refining the technical and economic evaluation of the proposed Resource Adequacy
Project. Recent efforts have focused on validating dispatch and financial modeling assumptions, including
fuel price forecasts, renewable penetration, capacity pricing, and projected resource dispatch. MPPA has
retained 1898 & Co. to independently review the revised modeling before recommendations are presented
to participating Members in late July. This work is intended to validate the project's long-term economics
before participating Members are asked to consider implementation decisions.
Based on MPPA's evaluation to date, the primary economic benefits of joint action are expected to result
from coordinated equipment procurement, reduced construction costs through standardized project design
and execution, and lower long-term operations and maintenance costs through fleet-level service
agreements and operational support.
Equipment Procurement & Supply Chain Challenges
A significant development over the past month has been the increasing concern surrounding equipment
procurement and project schedule. Demand for generation resources and related equipment continues to
increase due to large infrastructure and data center developments. As a result, project schedule is
increasingly driven by equipment availability rather than engineering or permitting activities.
To maintain a commercial operation date for the 2030/31 MISO Planning Year, MPPA believes participating
Members will need to coordinate equipment procurement regardless of the ultimate ownership structure.
Individual utilities generally lack sufficient purchasing volume to secure favorable commercial terms or priority

manufacturing positions, and even MPPA cannot guarantee preferred access. Consequently, MPPA
anticipates that reserving manufacturing capacity before all economic analyses and due diligence are
complete may be necessary to preserve equipment availability and maintain the project schedule.
Capacity Market
The long-term capacity market is also becoming increasingly constrained. Historically, utilities have relied on
bilateral purchases of Zonal Resource Credits (ZRCs) to satisfy future capacity requirements. As generation
retires and demand grows, however, bilateral capacity purchases are becoming increasingly limited and
uncertain. This trend reinforces the conclusions of the BPW's Integrated Resource Plan and the recent partial
2030/31 capacity purchase recommendation, both of which are intended to reduce the BPW's long-term
exposure while additional generation resources are evaluated and developed.
MPPA has also expressed concern regarding the viability of the overall project should one or more
prospective host Members elect to independently develop generation resources rather than participate in the
joint project. Because the proposed project relies upon multiple host communities to create economies of
scale, procurement leverage, and portfolio diversification, reduced participation could diminish these benefits
and negatively affect the overall viability of the project.
BPW Project Activities
While MPPA continues evaluating the regional project, BPW staff have advanced several local activities to
preserve future development options and maintain schedule flexibility.
The Phase I Environmental Site Assessment performed by NTH Consultants, Ltd., has been completed for
BPW-owned properties under consideration for potential generation development. The assessment identified
no significant environmental concerns that would preclude future development and supports continued
evaluation of two BPW-owned parcels for potential project development.
The electrical interconnection study being performed by Power System Engineering (PSE) has entered the
system modeling and evaluation phase, with no significant concerns identified to date.
In parallel with these activities, BPW staff continue evaluating alternative resource adequacy strategies to
preserve flexibility should the MPPA project ultimately not proceed as anticipated. These efforts are intended
as contingency planning only and do not represent the BPW's preferred long-term approach.

Next Steps
Collectively, these developments indicate the project is transitioning from planning to implementation, with the
schedule increasingly driven by equipment procurement, market conditions, and timely Member decisions.
MPPA has scheduled a meeting of prospective host Members during the week of July 20, 2026. The meeting
is expected to focus on:
• Recommended project sizing and proposed offtake allocations for each potential host community
• Updated project economics and independent modeling validation
• Evaluation of Request for Information (RFI) responses and preliminary technology recommendations
• Current equipment manufacturer availability, procurement strategies, and supply chain constraints
• The proposed path forward necessary to maintain the target commercial operation date for the
2030/31 MISO Planning Year
Following that meeting, BPW staff anticipate having a clearer understanding of the project's economics,
recommended participation levels, procurement strategy, and implementation schedule. Depending upon the
outcome of those discussions, staff anticipate that a special meeting of the BPW Board may be necessary in
late July or early August to review the information received, discuss available implementation options, and
provide direction regarding the next phase of project development.
No formal action is requested at this time as this is only informational purposes to update the Board on the
status of the BPW's long-term generation capacity planning efforts, summarize recent progress by MPPA and

BPW staff and outline the anticipated activities and decision points over the coming weeks. Staff will continue
coordinating with MPPA and return to the Board with recommendations as additional information
becomes available.
26.043

Approve MPPA Board of Commissioners Primary and Alternate Representatives

Motion was made by Commissioner Cooney and seconded by Commissioner Query to approve the
designation of Bob Mulder, General Manager, as Zeeland BPW's Primary Representative to the Michigan
Public Power Agency and Brian Coots, Transmission & Distribution Manager, as the Alternate
Representative, effective September 18, 2026.
26.044

Approve MMEA Board of Commissioners Primary and Alternative Representatives

Motion was made by Commissioner Cooney and seconded by Commissioner Query to approve the
designation of Bob Mulder, General Manager, as Zeeland BPW's Primary Representative to the Michigan
Municipal Electric Association and Brian Coots, Transmission & Distribution Manager, as the Alternate
Representative, effective September 18, 2026.
26.045

Approve MPPA Member Authorized Representative

Motion was made by Commissioner Cooney and seconded by Commissioner Query to approve the
designation of Brian Coots, Transmission & Distribution Manager, as an additional Member Authorized
Representative (MAR) for the Zeeland Board of Public Works with the Michigan Public Power Agency,
effective September 18, 2026.
26.046

Approve FY2027 Ottawa County Community Action Agency Payment Assistance
Administration Agreement

Motion was made by Commissioner Query and seconded by Commissioner Cooney to approve the FY2027
Zeeland Board of Public Works Energy Assistance Grant Program Administration Agreement with the Ottawa
County Community Action Agency (OCCAA) for the period of July 1, 2026, through June 30, 2027, and
authorize the General Manager to execute the agreement on behalf of the Zeeland Board of Public Works.
Other BPW Business
Informational – Recruitment Update: Key BPW Positions
Recruitment will soon be underway for the Electric Power Supply & Market Operations Manager, a
Leadership Team position that will become vacant following the appointment of Bob Mulder as General
Manager effective September 18, 2026. The position provides strategic and operational leadership for the
Electric Power Production Department and is responsible for generation operations, wholesale energy and
capacity market participation, resource adequacy planning, power supply procurement, regulatory
compliance, and long-term energy portfolio management. The position also serves as a key advisor to the
General Manager on power supply strategy and represents Zeeland BPW in regional and industry
organizations.
Staff are also preparing to begin recruitment for the newly established Administrative Assistant position.
Reporting directly to the General Manager, this position will provide broad administrative and operational
support across the organization, including Board governance, executive administrative support, records
management, communications, community engagement, procurement of administrative resources, and
coordination with marketing and media consultants. The position is also designed to strengthen
organizational resiliency by providing backup support to Customer Service and assisting with special
projects, emergency operations, and business continuity activities.

With the assistance of City of Zeeland Human Resource Specialist Melanie Hellenthal, recruitment
activities will soon be underway. Recruitment for both positions will include internal and external advertising
through appropriate municipal, utility, and professional channels. Staff anticipate conducting interviews
later this summer with the objective of filling both positions in a timely manner to support organizational
continuity, knowledge transfer, and the successful implementation of the General Manager transition plan.
Informational – 21 W. Madison Avenue
Staff provided a verbal update regarding a customer dispute involving the water meter underbilling at 21 W.
Madison Avenue. An administrative hearing has been scheduled for Tuesday, July 21, 2026, after which staff
will provide the Board with an update on the outcome and any anticipated next steps. No Board action is
requested at this time.
Informational – Yellow Lime Creative 2025-2026 Year in Review Report
Included, for the Commissioner’s information, is the Zeeland BPW 2025–2026 Year in Review, prepared
by Yellow Lime Creative, the Board's communications and marketing services consultant. The report
highlights the organization's communications, customer engagement, and community outreach
accomplishments over the past year, including website and social media performance, new customer
initiatives, ongoing community programs, media recognition, and public engagement activities. The report
reflects Zeeland BPW's continued commitment to transparent communication, exceptional customer
service, and meaningful community engagement.
Thank Yous
Included are recent letters, emails, and notes of appreciation recognizing the outstanding service,
professionalism, and community commitment of Zeeland BPW and its employees. These acknowledgments
include appreciation from Gentex Corporation for staff's prompt assistance during a facility outage, thanks
from community members and event organizers for Zeeland BPW's support of local initiatives such as
Chalkfest and the Zeeland Zoom 5K, recognition from State Representative Brad Slagh for Zeeland BPW's
receipt of the American Public Power Association's Reliability Award and Safety Award of Excellence, and
appreciation from the Children's Advocacy Center for the Board's sponsorship and community partnership.
Collectively, these accolades reflect the organization's commitment to exceptional customer service,
operational excellence, and meaningful community engagement.
Upcoming Events
•
•
•
•
•
•
•

Next Regular ZBPW Board Meeting, Tuesday, August 18, 2026 (note date change), 3:30 p.m.,
BPW Conference Room
Moving Day, Thursday, July 16, Customer Service Offices Closed (Reopening @ BPW Admin Office,
Friday, July 17)
2026 Michigan Electric Providers Conference, July 23-24, Shanty Creek Resort (Bob presenting)
MPPA BoC Meeting, Wednesday, August 12, Marquette, MI (Andy & Bob attending)
Employee Appreciation Event, Friday, August 14 @ White Caps
Retirement Luncheon, Wednesday, September 16, 11:30 a.m. - 1:30 p.m., BPW Board Conference
Room
Retirement Open House, Friday, September 18, 3:00 – 5:00 p.m., BPW Board Conference Room

Motion was made and seconded that the regular meeting adjourned at 4:53p.m. Motion carried. All voting
aye.
________________________________
Kristi DeVerney, City Clerk

21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352

CITY COUNCIL MEMORANDUM

TO:

Mayor VanDorp and City Councilmembers

FROM:

Kevin Plockmeyer, Assistant City Manager

SUBJECT:

Assistant City Manager’s Report

DATE:

July 17, 2026

Church Street Reconstruction Project – Work continues on the project, and the contractors
continue to stay on schedule. Over the past week, work included water service tie-ins, including
temporary water service interruptions for City Hall and the Howard Miller Library. Additionally,
crews finished the storm sewer south of Central Avenue. Next week, the focus will change as
crews south of Central switch to the installation of sanitary sewer, and crews north of Central
begin to install storm sewer. As a reminder, the storm sewer installation will result in significant
disruption, as the depths for this piping exceed 15 feet. Again, we appreciate the cooperation of
residents, businesses, and visitors as this project continues to disrupt everyday life.
Lincoln Cemetery Irrigation – As a result of the construction project through Lincoln Cemetery,
we do not currently have irrigation west of the access drive. This means we are unable to
sprinkle the Veterans section and the area around the flowered cross. Because of this, we do
anticipate the grass going dormant in these areas as we experience warm temperatures and a
lack of rain. Additionally, we are unable to maintain the flowers in the cross well, so we will be
removing them and transitioning the bed to mulch for the remainder of this year. We are
planning to reinstitute flowers next growing season.
Early Voting – As a reminder to City Council, early in-person voting is required under the
Michigan Constitution for all statewide and federal elections. Michigan voters approved the
requirement in November 2022, and it first became effective for elections held in 2024. For each
applicable election, local election officials must provide at least nine consecutive days of early
voting, beginning on the second Saturday before Election Day and ending on the Sunday before
Election Day. Early voting must be available for at least eight hours each day.
In the 2024 election cycle, the City met this obligation by partnering with Ottawa County, which
administered the requirements of the law. Since the 2024 election cycle, Ottawa County has

FEEL THE ZEEL

decided not to provide this service for the 2026 election cycle, requiring us to meet the
requirements independently. Thanks go out to the Clerk’s Office for their work in securing the
space and staff necessary to provide this service. Early voting will be hosted at the Howard
Miller Library Community Center beginning Saturday, July 25, and will continue through Sunday,
August 2. Hours are from 8:00 AM to 4:00 PM for City of Zeeland registered voters only.
Attached to this memo is a copy of the flyer promoting early voting.
Planning Commission Meeting – At its rescheduled regular meeting on July 9, the Planning
Commission worked on the City's Master Plan update by reviewing a draft chapter addressing
natural features, including green spaces and waterways. The Commission also discussed
proposed revisions to its bylaws that would establish conflict-of-interest standards for Planning
Commissioners and procedures for addressing potential conflicts. Additionally, the master plan
consultant engaged the Planning Commission in a discussion about e-bikes. Due to the lack of
applications, the Planning Commission cancelled its normally scheduled August meeting.
E-Bikes – The topic of e-bikes, including questions about their speed, where they can travel, and
what actually qualifies as an e-bike, moped, skateboard, etc., has become a broader topic of
conversation. We are seeing this regularly as other municipalities begin to adopt legislation to
regulate their use. We have also been receiving requests from the greater community to adopt
legislation. I want to let Council know that we are starting to look at potential legislation as well,
as evidenced by the Planning Commission discussion last week. Additionally, our Police
Department is partnering with other local municipalities to draft legislation for City Council to
consider. We will continue to keep City Council up to date on our progress.
Zeeland BPW Behind the Meter Generation (BTMG) Project – As a follow-up to our joint City
Council/Zeeland BPW Board of Commissioners meeting, work continues in earnest on the BPW’s
BTMG project. Attached to this report is a copy of the memo provided to the ZBPW Board of
Commissioners for their meeting last week, which provides an update on the project. We will
continue to keep City Council informed as the project progresses.
Parks and Recreation Master Plan Survey – Just a reminder, throughout the month of July,
residents are invited to participate in a survey regarding our City Park system. This feedback will
be incorporated into our Parks and Recreation Master Plan and meets the public engagement
requirement per the State of Michigan. Council Members are invited to participate in the survey
at the following link: https://www.surveymonkey.com/r/zeeland
BPW Administrative Building Opening – After months of being temporarily located at the
Howard Miller Library/Community Center, the BPW customer service staff moved back to their
administrative offices on Thursday. The customer service offices were closed on July 16 to
accommodate the move and reopened to the general public on Friday, July 17. We encourage

FEEL THE ZEEL
2

City Council members to stop by and see the remodeled space. Additionally, many thanks go out
to the Facilities and Howard Miller Library staff for their accommodation of the BPW customer
service center during this time. It is truly a blessing to see such a collaborative spirit across the
organization.
Pig Out – I am remiss that I did not provide City Council a reminder last week about the Pig Out,
but the Fire Department’s annual Pig Out occurred this past Thursday despite the heat and
smoke. According to Chief Deppe, while initial indications are that numbers were down slightly,
approximately 150 attendees, the event was a success despite the circumstances.
Events this Week – As we have reported over the past couple of weeks, July is busy with events,
and this week is no different. Zeelmania will again take place on Monday evening with Heroes
Night, Soundz of Summer will host its concert series at Lawrence Park on Tuesday night, and
Music on Main will return downtown on Thursday night. Thanks again for all the work that goes
into these events, which do a great job of highlighting how special Zeeland is.
Have a great weekend. If something comes up over the weekend that needs attention, please
do not hesitate to contact me at [email protected] or 616-368-7370.

________________________
Kevin Plockmeyer, ACM of City Services/Infrastructure and Finance

FEEL THE ZEEL
3

IMPORTANT NOTICE:
IMPORTANT
IMPORTANTNOTICE:
NOTICE:
IMPORTANT NOTICE:
Early
Early
Voting
Voting
locations
locations
and
and
Early Voting locations and
times
have
changed!
IMPORTANT
NOTICE:
Early
Voting locations
and
times
times
have
have
changed!
changed!
Early
Voting
locations
and
times
have
changed!
times have changed!

2026
VOTING
2026
2026
EARLY
EARLY
VOTING
2026EARLY
EARLYVOTING
VOTING
2026 EARLY VOTING
City of Zeeland
in
inWright
WrightTownship
Township

in Wright days
Township
Early Voting is open nine (9) consecutive
beginning the second Saturday
Early
EarlyVoting
Votingisisopen
opennine
nine(9)
(9)
consecutive
consecutive
days
daysbeginning
beginningthe
thesecond
secondSaturday
Saturday
in
Wright
Township
Early
Voting
is election
open
nine
(9)
consecutive
days
beginning
the
second
Saturday
before
the election
and
ending
on
the
Sunday
before
the
election.
before
before
the
the
election
and
and
ending
ending
on
onthe
the
Sunday
Sunday
before
before
the
theelection.
election.
beforeisthe
election
and
ending
on the
Sunday
before
election.
July
25-August
25-August
2and
2and
and
October
October
24-November
24-November
1 the
1 second
Early Voting
open
nine (9)
consecutive
days
beginning
the
Saturday
JulyJuly
25-August
2
October
24-November
1
July 25-August 2 and October 24-November 1
before the election and ending on the Sunday before the election.
July 25-August 2 and October 24-November 1

Days
Days
Times
Days&&&Times
Times
Days
&
Times
Saturday
Saturday
7:00am-3:00pm
7:00am-3:00pm
Saturday
8:00am-4:00pm
Saturday

7:00am-3:00pm

Sunday
Sunday
7:00am-3:00pm
7:00am-3:00pm
Sunday
8:00am-4:00pm
Sunday
7:00am-3:00pm
Saturday
Monday
Monday
7:00am-3:00pm
7:00am-3:00pm
7:00am-3:00pm
Monday
8:00am-4:00pm
Monday
7:00am-3:00pm
Sunday
Tuesday
Tuesday
7:00am-3:00pm
11:00am-7:00pm
11:00am-7:00pm
Tuesday
11:00am-7:00pm
Tuesday
8:00am-4:00pm
Monday
Wednesday
Wednesday
7:00am-3:00pm
7:00am-3:00pm
7:00am-3:00pm
Wednesday8:00am-4:00pm
7:00am-3:00pm
Tuesday
Thursday
Thursday
11:00am-7:00pm
Wednesday
11:00am-7:00pm
11:00am-7:00pm
Thursday
11:00am-7:00pm
Wednesday
Friday
Friday
7:00am-3:00pm
7:00am-3:00pm
7:00am-3:00pm
Thursday
8:00am-4:00pm
Friday
7:00am-3:00pm
Thursday
Saturday
Saturday
11:00am-7:00pm
7:00am-3:00pm
7:00am-3:00pm
Friday
8:00am-4:00pm
Saturday
7:00am-3:00pm
Friday
Sunday
Sunday
7:00am-3:00pm
7:00am-3:00pm
7:00am-3:00pm
Saturday
8:00am-4:00pm
Sunday
7:00am-3:00pm
Saturday
7:00am-3:00pm
SundaySunday
8:00am-4:00pm
7:00am-3:00pm

Location
Location
Location
Location

Wright
WrightTownship
TownshipHall
Hall
Wright
Township
Hall
Howard
Miller
Public
2024
2024Cleveland
ClevelandSt.
St.E,E,
Wright
Township
Hall
2024
Cleveland
St.
E,
Library/Community
Center
Coopersville,
Coopersville,MI,
MI,49404
49404
2024
Cleveland
E,
Coopersville,
MI,St.
49404
14 S.
Church
Street
Coopersville, MI, 49404
Zeeland, MI 49464
(616)
(616)677-3048
677-3048
(616) 677-3048
(616)
677-3048
(616)
772-6400 ext. 3

Learn
Learnmore
moreat:
at: www.miottawa.org/earlyvoting
www.miottawa.org/earlyvoting
Learn more at: www.miottawa.org/earlyvoting

Learn
more
at: www.miottawa.org/earlyvoting
Learn
more
at: www.miottawa.org/earlyvoting

Wright
Township
Clerk’sClerk’s
Office Office
City
of Zeeland
Cleveland
St. E,
2024 21
S. Elm Street
Coopersville,
MI,MI
49404
Zeeland,
49464

Youare
are registered
to to vote
You
registered
vote for the upcoming
forstate
theelections
upcoming
to be state
held on: to be held on:
elections
August 4, 2026 and

August
4, 2026
November
3, 2026 and
November 3, 2026
You may vote EARLY at

locations
and EARLY at
the may
You
vote
times listed on the
the
location and times
back of this notice.
listed on the back of this
Please remember to
notice.
bring your photo ID

when you come to

vote. remember to bring
Please
Theresa
Frank,ID
Clerk
your
photo
when you
Wright Township
come to vote.

Kristi DeVerney, Clerk
City of Zeeland

PRSRT. STD.
US POSTAGE

PAID

GRAND RAPIDS, MI
PERMIT NO. 657

TO:

Chairperson Boerman and Members of the Board of Public Works

FROM:

Robert Mulder – Power Supply & Market Operations Manager / Utilities Manager Designee

CC:

Andrew Boatright – General Manager

SUBJECT:

Informational Update - New Generation Capacity Implementation Plan

DATE:

July 10, 2026

Background
At the June 11, 2026 joint meeting of the BPW Board and City Council, staff, nFront Consulting, and the Michigan
Public Power Agency (MPPA) presented the results of the BPW's Integrated Resource Plan (IRP) and outlined
the next steps associated with MPPA's Resource Adequacy Project. The IRP concluded that Zeeland and most
MPPA Members will require additional resource adequacy beginning in 2030 as electric demand grows and
existing generation resources retire.
Since that meeting, BPW staff have continued working with MPPA and its consultants while advancing local
activities necessary to preserve the option of developing behind-the-meter generation resources on our system.

Project Update
Economic Update
MPPA continues refining the technical and economic evaluation of the proposed Resource Adequacy Project.
Recent efforts have focused on validating dispatch and financial modeling assumptions, including fuel price
forecasts, renewable penetration, capacity pricing, and projected resource dispatch. MPPA has retained 1898 &
Co. to independently review the revised modeling before recommendations are presented to participating
Members in late July. This work is intended to validate the project's long-term economics before participating
Members are asked to consider implementation decisions.
Based on MPPA's evaluation to date, the primary economic benefits of joint action are expected to result from
coordinated equipment procurement, reduced construction costs through standardized project design and
execution, and lower long-term operations and maintenance costs through fleet-level service agreements and
operational support.
Equipment Procurement & Supply Chain Challenges
A significant development over the past month has been the increasing concern surrounding equipment
procurement and project schedule. Demand for generation resources and related equipment continues to
increase due to large infrastructure and data center developments. As a result, project schedule is increasingly
driven by equipment availability rather than engineering or permitting activities.
To maintain a commercial operation date for the 2030/31 MISO Planning Year, MPPA believes participating
Members will need to coordinate equipment procurement regardless of the ultimate ownership structure.
Individual utilities generally lack sufficient purchasing volume to secure favorable commercial terms or priority
manufacturing positions, and even MPPA cannot guarantee preferred access. Consequently, MPPA anticipates
that reserving manufacturing capacity before all economic analyses and due diligence are complete may be
necessary to preserve equipment availability and maintain the project schedule.

Zeeland Board of Public Works ○ 350 East Washington Avenue ○ Zeeland, Michigan 49464 ○ 616-772-6212 ○ www.zeelandbpw.com

Capacity Market
The long-term capacity market is also becoming increasingly constrained. Historically, utilities have relied on
bilateral purchases of Zonal Resource Credits (ZRCs) to satisfy future capacity requirements. As generation
retires and demand grows, however, bilateral capacity purchases are becoming increasingly limited and
uncertain. This trend reinforces the conclusions of the BPW's Integrated Resource Plan and the recent partial
2030/31 capacity purchase recommendation, both of which are intended to reduce the BPW's long-term
exposure while additional generation resources are evaluated and developed.
MPPA has also expressed concern regarding the viability of the overall project should one or more prospective
host Members elect to independently develop generation resources rather than participate in the joint project.
Because the proposed project relies upon multiple host communities to create economies of scale, procurement
leverage, and portfolio diversification, reduced participation could diminish these benefits and negatively affect
the overall viability of the project.

BPW Project Activities
While MPPA continues evaluating the regional project, BPW staff have advanced several local activities to
preserve future development options and maintain schedule flexibility.
The Phase I Environmental Site Assessment performed by NTH Consultants, Ltd., has been completed for BPWowned properties under consideration for potential generation development. The assessment identified no
significant environmental concerns that would preclude future development and supports continued evaluation
of two BPW-owned parcels for potential project development.
The electrical interconnection study being performed by Power System Engineering (PSE) has entered the
system modeling and evaluation phase, with no significant concerns identified to date.
In parallel with these activities, BPW staff continue evaluating alternative resource adequacy strategies to
preserve flexibility should the MPPA project ultimately not proceed as anticipated. These efforts are intended as
contingency planning only and do not represent the BPW's preferred long-term approach.

Next Steps
Collectively, these developments indicate the project is transitioning from planning to implementation, with the
schedule increasingly driven by equipment procurement, market conditions, and timely Member decisions.
MPPA has scheduled a meeting of prospective host Members during the week of July 20, 2026. The meeting is
expected to focus on:
 Recommended project sizing and proposed offtake allocations for each potential host community
 Updated project economics and independent modeling validation
 Evaluation of Request for Information (RFI) responses and preliminary technology recommendations
 Current equipment manufacturer availability, procurement strategies, and supply chain constraints
 The proposed path forward necessary to maintain the target commercial operation date for the 2030/31
MISO Planning Year
Following that meeting, BPW staff anticipate having a clearer understanding of the project's economics,
recommended participation levels, procurement strategy, and implementation schedule. Depending upon the
outcome of those discussions, staff anticipate that a special meeting of the BPW Board may be necessary in
late July or early August to review the information received, discuss available implementation options, and
provide direction regarding the next phase of project development.

Recommendation
No formal action is requested at this time. This memorandum is provided for informational purposes to update
the Board on the status of the BPW's long-term generation capacity planning efforts, summarize recent progress
by MPPA and BPW staff, and outline the anticipated activities and decision points over the coming weeks. Staff
will continue coordinating with MPPA and return to the Board with recommendations as additional information
becomes available.
Zeeland Board of Public Works ○ 350 East Washington Avenue ○ Zeeland, Michigan 49464 ○ 616-772-6212 ○ www.zeelandbpw.com

21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352

INTEROFFICE MEMORANDUM
TO:

Mayor Van Dorp and City Council Members

FROM:

Kevin Plockmeyer, ACM of Infrastructure/City Services and Finance

SUBJECT:

JPRO Diagnostic Tool Purchase

DATE:

July 17, 20206

CC:

City Council Work Study and Action Items July 20, 2026

As part of the City’s Strategic Action Plan, the Streets Department identified the purchase of a
vehicle and equipment diagnostic tool as an opportunity to improve the efficiency and
effectiveness of the City’s fleet maintenance operations. Staff evaluated several diagnostic
platforms and is recommending the purchase of the JPRO Professional Diagnostic Service Kit
from Noregon Systems, LLC.
The Streets Department maintains a diverse fleet that includes heavy duty trucks, fire apparatus,
loaders, pickup trucks, and other specialized equipment. Modern vehicles and equipment
increasingly rely on electronic systems that require specialized software and equipment to
accurately identify mechanical and electrical issues. The JPRO system provides broad coverage
across multiple vehicle and equipment manufacturers, allowing staff to use one platform to
diagnose a significant portion of the City’s fleet.
The recommended package includes the JPRO Professional diagnostic software, various
accessories, and the Technician as a Service (TaaS). TaaS will also provide staff with access to
certified technicians who can remotely assist with diagnostic procedures and repairs. During a
demonstration of the system, this service helped the Streets Department staff diagnose an issue
with one of the City’s trucks within approximately 30 minutes.
The JPRO platform is expected to provide several operational benefits, including faster diagnosis
of equipment issues, access to current repair procedures and wiring information, reduced
reliance on multiple diagnostic subscriptions, and the ability to complete more diagnostic work
internally. Faster and more accurate diagnosis should reduce equipment downtime, avoid
unnecessary replacement of parts, and help staff determine when outside repair services are
necessary.
Noregon Systems provided the following options:
One year package: $10,625.98
Three-year package: $14,794.98

FEEL THE ZEEL

21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352

Staff recommends selecting the three-year package. Although this option requires an additional
upfront investment of $4,169, it includes the JPRO, NextStep Repair, Fault Guidance, and
Technician as a Service subscription through 2029. Purchasing the subscriptions in advance
provides a total three-year savings of $3,029 compared with purchasing the initial package and
paying the standard annual renewal rates. It also protects the City from potential subscription
price increases during the three-year term and provides budget certainty for the Streets
Department. After the prepaid term expires, the current annual renewal rate is $3,599.
Recommendation
City Council approve the purchase of the JPRO Professional Diagnostic Service Kit and three-year
subscription package from Noregon Systems, LLC, in an amount not to exceed $14,794.98.

________________________
Kevin Plockmeyer, ACM of Infrastructure/City Services and Finance

FEEL THE ZEEL

CITY COUNCIL MEMORANDUM

TO:

Mayor VanDorp and City Council Members

FROM:

Tim Maloney, IT Director

SUBJECT:

Esri Geographic Information System License Renewal

DATE:

July 15, 2026

CC:

City Council Work Study and Action Items July 20, 2026

Background:
The City of Zeeland and Zeeland Board of Public Works (Zeeland BPW) use Esri’s ArcGIS platform to
manage and map electric, water, sanitary sewer, stormwater, and other infrastructure information.
The current licensing agreement is due for renewal. Esri is considered a sole-source provider because
the City of Zeeland and Zeeland BPW have developed numerous maps, applications, datasets, and
operational processes within the ArcGIS environment. Replacing the platform would require significant
migration, redevelopment, and retraining.
Cost Summary:
Esri has proposed a three-year enterprise agreement at $20,600 per year, for a total cost of $61,800.
The quotation is valid through September 21, 2026.
Budget Impact:
The annual cost of $20,600 has already been included in the approved budgets for each year of the
three-year agreement. This cost is budgeted under Information Technology as a shared cost between
the City of Zeeland and Zeeland BPW.
Recommendation:
It is recommended that City Council approve the three-year Esri license renewal in an amount not to
exceed $61,800, payable in annual installments of $20,600.
Justification:
Renewal will maintain uninterrupted access to the City of Zeeland and Zeeland BPW GIS environment,
preserve existing investments in data and applications, and support continued use and expansion of GIS
services across the organization.
21 S. Elm St., Zeeland MI 49464

City of Zeeland
p: 616.772.6400

w: www.cityofzeeland.com

2

Suggested Motion:
Motion to approve the three-year Esri license renewal in an amount not to exceed $61,800, payable in
annual installments of $20,600.

Tim Maloney, IT Director

21 S. Elm St., Zeeland MI 49464

City of Zeeland
p: 616.772.6400

w: www.cityofzeeland.com

June 23, 2026
Chris Pillsbury
Zeeland Board of Public Works
350 E Washington Ave
Zeeland, MI 49464-1334
Dear Chris,
The Esri Small Municipal and County Government Enterprise Agreement (SGEA) is a three‐year agreement that
will grant your organization access to Esri term license software. The EA will be effective on the date executed and
will require a firm, three‐year commitment.
Based on Esri's work with several organizations similar to yours, we know there is significant potential to apply
Geographic Information System (GIS) technology in many operational and technical areas within your
organization. For this reason, we believe that your organization will greatly benefit from an Enterprise Agreement
(EA).
An EA will provide your organization with numerous benefits including:
▪
▪
▪

A lower cost per unit for licensed software
Substantially reduced administrative and procurement expenses
Complete flexibility to deploy software products when and where needed

The following business terms and conditions will apply:
▪

All current departments, employees, and in-house contractors of the organization will be eligible to use
the software and services included in the EA.

▪

If your organization wishes to acquire and/or maintain any Esri software during the term of the agreement
that is not included in the EA, it may do so separately at the Esri pricing that is generally available for
your organization for software and maintenance.

▪

The organization will establish a single point of contact for orders and deliveries and will be responsible
for redistribution to eligible users.

▪

The organization will establish a Tier 1 support center to field calls from internal users of Esri software.
The organization may designate individuals as specified in the EA who may directly contact Esri for Tier
2 technical support.

▪

The organization will provide an annual report of installed Esri software to Esri.

▪

Esri software and updates that the organization is licensed to use will be automatically available for
downloading.

▪

The fee and benefits offered in this EA proposal are contingent upon your acceptance of Esri’s Small
Municipal and County Government EA terms and conditions.

380 New York Street
Redlands, California 92373-8100 USA

909.793.2853
[email protected]

esri.com

Small Government Enterprise Agreement

▪

Licenses are valid for the term of the EA.

This program offer is valid for 90 days. To complete the agreement within this time frame, please contact me
within the next seven days to work through any questions or concerns you may have.
To expedite your acceptance of this EA offer:
1. Sign and return the EA contract with a Purchase Order or issue a Purchase Order that references this EA
Quotation and includes the following statement on the face of the Purchase Order:
"THIS PURCHASE ORDER IS GOVERNED BY THE TERMS AND CONDITIONS OF THE ESRI
SMALL MUNICIPAL AND COUNTY GOVERNMENT EA, AND ADDITIONAL TERMS AND
CONDITIONS IN THIS PURCHASE ORDER WILL NOT APPLY."
Have it signed by an authorized representative of the organization.
2. On the first page of the EA, identify the central point of contact/agreement administrator. The agreement
administrator is the party that will be the contact for management of the software, administration issues,
and general operations. Information should include name, title (if applicable), address, phone number, and
e-mail address.
3. In the purchase order, identify the "Ship to" and "Bill to" information for your organization.
4. Send the purchase order and agreement to the address, email or fax noted below:
Esri
Attn: Customer Service SG-EA
380 New York Street
Redlands, CA 92373-8100

e-mail: [email protected]
fax documents to: 909-307-3083

I appreciate the opportunity to present you with this proposal, and I believe it will bring great benefits to your
organization.
Thank you very much for your consideration.
Best Regards,
Joe Araiza

Quotation # Q-577285
Date: June 23, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3

Customer # 577246

Contract #

To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 6/23/2026 To: 9/21/2026

ATTENTION: Chris Pillsbury
PHONE:
616-772-6212
EMAIL:
[email protected]

Zeeland Board of Public Works
350 E Washington Ave
Zeeland, MI 49464-1334

Material

Qty

Term

Unit Price

Total

193253

1

Year 1

$20,600.00

$20,600.00

Population of 0 to 20,000 Small Local Government Cloud-Based Enterprise Agreement Annual Subscription
193253

1

Year 2

$20,600.00

$20,600.00

Population of 0 to 20,000 Small Local Government Cloud-Based Enterprise Agreement Annual Subscription
193253

1

Year 3

$20,600.00

$20,600.00

Population of 0 to 20,000 Small Local Government Cloud-Based Enterprise Agreement Annual Subscription

Subtotal:

$61,800.00

Sales Tax:

$0.00

Estimated Shipping and Handling (2 Day Delivery):

$0.00

Contract Price Adjust:

$0.00

Total:

$61,800.00

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:
Joe Araiza

Email:
[email protected]

Phone:
312-609-0966 x5383

The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary
date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets
included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the
applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments
for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of
Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement
regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different
or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation
information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The
information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located
in the USA.

ARAIZAJ

This offer is limited to the terms and conditions incorporated and attached herein.

Quotation # Q-577285
Date: June 23, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3

Customer # 577246

Contract #

To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 6/23/2026 To: 9/21/2026

ATTENTION: Chris Pillsbury
PHONE:
616-772-6212
EMAIL:
[email protected]

Zeeland Board of Public Works
350 E Washington Ave
Zeeland, MI 49464-1334

_________________________________________________________________________________________________________________________________
If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax
Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional
information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having
issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order.
In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA,
BPA) on your ordering document.
BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING
ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $___________, PLUS SALES TAXES IF
APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING
PAPERWORK.
Please check one of the following:
___ I agree to pay any applicable sales tax.
___ I am tax exempt, please contact me if exempt information is not currently on file with Esri.

___________________________________________
Signature of Authorized Representative

________________________
Date

___________________________________________
Name (Please Print)
___________________________________________
Title
_________________________________________________________________________________________________________________________________
The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).
Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri
reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide
Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:
Joe Araiza

Email:
[email protected]

Phone:
312-609-0966 x5383

The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary
date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets
included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the
applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments
for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of
Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement
regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different
or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation
information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The
information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located
in the USA.

ARAIZAJ

This offer is limited to the terms and conditions incorporated and attached herein.

Esri Use Only:
Cust. Name
Cust. #
PO #
Esri Agreement #

SMALL ENTERPRISE AGREEMENT
LOCAL GOVERNMENT CLOUD-BASED
(E214-7)
This Agreement is by and between the organization identified in the Quotation (“Customer”) and Environmental
Systems Research Institute, Inc. (“Esri”).
This Agreement sets forth the terms for Customer’s use of Products and incorporates by reference (i) the
Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the
documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the
Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and
construed in accordance with the laws of the state in which Customer is located without reference to conflict of
laws principles, and the United States of America federal law shall govern in matters of intellectual property. The
modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.

Table A
List of Products
Uncapped Quantities (annual subscription)
ArcGIS Online User Types
ArcGIS Online Viewer User Types
Capped Quantities (annual subscription)
ArcGIS Online User Types

ArcGIS Online Apps and Other

ArcGIS Online Contributor User Type

8

ArcGIS Location Sharing for ArcGIS Online

ArcGIS Online Mobile Worker User Type

25

ArcGIS Online Service Credits

ArcGIS Online Creator User Type

25

ArcGIS Online Professional User Type

8

ArcGIS Online Professional Plus User Type

8

8
10,000

Other Benefits
Number of Esri User Conference registrations provided annually
Number of Tier 1 Help Desk individuals authorized to call Esri
Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities
purchased outside this Agreement

Page 1 of 6

2
2

June 30, 2025

Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation
attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this
Agreement (“Ordering Document”). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER’S PURCHASE
ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL
GOVERN. This Agreement is effective as of the date of Esri’s receipt of an Ordering Document, unless otherwise
agreed to by the parties (“Effective Date”).
Term of Agreement: Three (3) years
This Agreement supersedes any previous agreements, proposals, presentations, understandings, and
arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4—
Product Updates, no modifications can be made to this Agreement.
Accepted and Agreed:

(Customer)
By:
Authorized Signature
Printed Name:
Title:
Date:

CUSTOMER CONTACT INFORMATION
Contact:

Telephone:

Address:

Fax:

City, State, Postal Code:

E-mail:

Country:
Quotation Number (if applicable):

Page 2 of 6

June 30, 2025

1.0—ADDITIONAL DEFINITIONS

2.0—ADDITIONAL GRANT OF LICENSE

In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:

2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.

“Case” means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.
“Deploy”, “Deployed” and “Deployment” mean to
redistribute and install the Products and related
Authorization Codes within Customer’s
organization(s).
“Fee” means the fee set forth in the Quotation.
“Maintenance” means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.
“Master Agreement” means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/enus/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.
“Product(s)” means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.
“Quotation” means the offer letter and quotation
provided separately to Customer.
“Technical Support” means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.
“Tier 1 Help Desk” means Customer’s point of
contact(s) to provide all Tier 1 Support within
Customer’s organization(s).
“Tier 1 Support” means the Technical Support
provided by the Tier 1 Help Desk.
“Tier 2 Support” means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.

2.2 Consultant Access. Esri grants Customer the
right to permit Customer’s consultants or
contractors to use the Products exclusively for
Customer’s benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer’s benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.

3.0—TERM, TERMINATION, AND EXPIRATION
3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.
3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.
3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.
3.4 Termination for Lack of Funds. For an
Agreement with government or government-

Page 3 of 6

June 30, 2025

owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body’s approval
process.

than the defined Products will receive Maintenance.
Customer may acquire maintenance for other
Software outside this Agreement.
a. Tier 1 Support

3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.

1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer’s authorized users.

4.0—PRODUCT UPDATES

3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.

2. The Tier 1 Help Desk will be fully trained in
the Products.

4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.
Customer’s use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.
4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/otherresources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.

4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.
5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.
6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.
b. Tier 2 Support
1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.

5.0—MAINTENANCE

2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.

The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/enus/legal/terms/maintenance). At Esri’s sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other

3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to

Page 4 of 6

June 30, 2025

supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.

operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.

4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.
5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).

6.0—ENDORSEMENT AND PUBLICITY
This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer’s
endorsement of Products. Either party may publicize
the existence of this Agreement.

b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer’s access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.
c. Esri’s federal ID number is 95-2775-732.

7.0—ADMINISTRATIVE REQUIREMENTS
7.1 OEM Licenses. Under Esri’s OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners’ business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.
Customer will not decouple Esri products or
services from the OEM partners’ application or
service.
7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.

8.0—ORDERING, ADMINISTRATIVE
PROCEDURES, DELIVERY, AND
DEPLOYMENT

d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.
8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.
a. All orders pertaining to this Agreement will be
processed through Customer’s centralized point
of contact.
b. The following information will be included in
each Ordering Document:

8.1 Orders, Delivery, and Deployment

(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due

a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,

Page 5 of 6

June 30, 2025

9.0—MERGERS, ACQUISITIONS, OR
DIVESTITURES
If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer’s acquisition of another entity; or (iii) a
transfer or sale of all or part of Customer’s
organization (subsections i, ii, and iii, collectively
referred to as “Ownership Change”). There will be
no decrease in Fee as a result of any Ownership
Change.
9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.
9.2 If an Ownership Change results in transfer or
sale of a portion of Customer’s organization, that
portion of Customer’s organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.
9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.

Page 6 of 6

June 30, 2025

21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352

INTEROFFICE MEMORANDUM
TO:

Mayor Van Dorp and City Council Members

FROM:

Kevin Plockmeyer, ACM of Infrastructure/City Services and Finance

SUBJECT:

2026 Strategic Action Plan Update

DATE:

July 17, 20206

CC:

City Council Work Study and Action Items July 20, 2026

Each year City Council adopts a Strategic Action plan that serves as a roadmap for directing staff
time, resources and attention toward the priorities established by City Council. This year’s plan
includes 22 organizational goals and 38 departmental supports. The goals and supports were
assigned a combined total of 100 points for purposes of the Fiscal Year 2026/2027 Performance
Incentive Program.
Much like prior years, staff has prepared the attached scorecard to provide an overview of
progress made to date. The update is intended to identify whether each item is complete,
progressing as expected, or has not yet substantially begun, rather than provide a detailed
report on every project.
Overall, implementation of the 2026 Strategic Action Plan is progressing well. Several items have
already been completed, including the Business Loop I-196 beautification review, affirmation of
the City’s position regarding the Business Loop pedestrian crossing, local street resurfacing
projects, employee wage-scale adjustments, activation of the fiber connection between the
Public Safety Building and Howard Miller facilities, completion of the Lawrence Park Bowl
improvements, and integration of Hoogland Park into the City’s park system.
Many of the larger strategic goals are also advancing as anticipated. This includes continued
work related to the Mead Johnson and JR Automation projects, the Parks and Recreation Master
Plan, the Main and Fairview roundabout evaluation, the Facilities Improvement Plan, the
comprehensive Master Plan rewrite, long-term capital funding strategies, Snowmelt Expansion
Phase III, downtown parking, redevelopment of the Main Street Auto site, and planning for
future electric generation.
There are several items for which limited or no progress has been made to date. In most
instances, these items are dependent upon the completion of other projects, coordination with
outside parties, staff availability, or work that is expected to occur later in the calendar year.
Staff will continue to monitor these items and adjust priorities as necessary during the
remainder of 2026.

FEEL THE ZEEL

21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352

We do not intend to review the entire Strategic Action Plan scorecard in detail at Monday’s
meeting. Instead, we plan to briefly highlight several items that warrant additional discussion
and will be available to answer any questions City Council may have regarding the status of
individual goals or supports.
Point Assignment Correction
During preparation of the update, staff identified that the Purchasing Policy support was
inadvertently included twice in the adopted point assignment. Each entry was assigned one
point, resulting in two points being allocated to the same initiative.
Staff recommends retaining one point for the Purchasing Policy update and reallocating the
duplicate point to the Succession Planning goal. Succession Planning was originally assigned
three points and focuses on identifying critical organizational roles, defining necessary
competencies, evaluating internal talent and developing employees to support future
organizational needs.
Since the Strategic Action Plan was established, it has become clear that considerably more staff
time and organizational effort will be devoted to succession planning than was anticipated
earlier in the year. Reallocating the duplicate point would increase the value of Succession
Planning from three points to four points while maintaining the overall Strategic Action Plan
total of 100 points.
We look forward to the conversation Monday evening and City Council’s input on the progress
to date.

________________________
Kevin Plockmeyer, ACM of Infrastructure/City Services and Finance

FEEL THE ZEEL

City of Zeeland - 2026 Strategic Action Plan Score Card Assessment
Goals
Goal

Outcome Indicator

Indicator Assessment

Washington Avenue Development / Re-Development

Throughout 2026, develop a vision for the Washington Avenue reconstruction project including: 1)
Identify right-of-way constraints throughout the corridor; 2) Work with stakeholders within the
corridor to develop a knowledge base of future plans, access needs, utility concerns, etc.; 3)
Develop a traffic flow plan based on the right-of-way constraints and stakeholder knowledge base.

Progressing as expected. We have engaged our engineers to identify the
right-of-way and how that impacts the existing infrastructure. Additionally,
we are looking to develop alternative traffic flow plans for City Council to
consider.

Mead Johnson Implementation

During calendar year 2026, while paying special attention to balance the needs of Mead Johnson
with the interest of Zeeland - specifically the neighborhood adjacent to Mead Johnson through
consideration for such things as traffic impacts, appropriate buffering/landscaping, noise and odor
mitigation efforts, etc.; support Mead Johnson in its efforts to modernize its facilities through site
plan review and approval; development of agreements for utility service needs, playground
relocation and park space; and industrial facility exemption requests.

Progressing as expected. The Planning Commission has approved a site
plan for the project. North Division Street vacation has been completed
successfully. Playground relocation is in progress. The city is currently in a
responsive position for other items related to this project.

JR Automation Implementation

Throughout 2026, facilitate development of the industrial headquarters site through approval of a
brownfield plan and associated documents, and continuing to pursue necessary public
infrastructure improvements to support the project and end user/

Progressing as expected. Brownfield plan has been fully approved. The city
has approved the Act 198 exemption for the property. Public infrastructure
improvements are in the design process.

During 2026, update our Parks and Recreation Master Plan.

Progressing as expected. We have engaged the MCSA Group to assist in
updating our Parks and Recreation Master Plan. We have met once with
the Cemetery and Park Commission to discuss the plan and are currently
administering a survey to receive feedback from the general public.

Roundabout at Main & Fairview

Explore the development of a roundabout as a means of addressing projected traffic increases
associated with the JR Automation and Mead Johnson projects, along with general community
industrial growth, through such things as preliminary design of a roundabout, identifying property
acquisition needs, cost estimates, and funding sources in order to allow City Council to make an
informed decision on proceeding with this potential infrastructure project.

Progressing as expected. We have created preliminary layouts for a
potential roundabout. The right-of-way requirements for a roundabout
have been drafted for all four corners of the interested. The property
owners of all four corners of the intersection have been contacted about
the possibility of purchasing the required right-of-way.

Feel the Zeel 20th Anniversary Planning

By January 2027, develop a creative initiative to celebrate the 20th anniversary of the city's brand
and confirm Feel the Zeel as Zeeland's guiding brand for the future.

Progressing as expected. Brainstorming has begun. Dedicated planning will
occur after the summer event season.

Parks & Recreation Master Plan Update

Facility Improvement Plan

By the FY28 Budget, work with stakeholders and City Council to develop a prioritization and funding Progressing as expected. A facilities prioritization plan was shared with City
plan for the needs of our facilities as identified in the Facilities Condition Audit and Space Use
Council and your June 15 meeting. Currently we are working to develop a
Analysis.
funding plan for the facility improvements.

2026 SAP Scorecard-DRAFT July Update

1

Goal

Outcome Indicator

Indicator Assessment

Regional Biosolids Drying Facility

Throughout 2026, we will continue to actively collaborate with other West Michigan communities
to plan for an alternative biosolids disposal solution to replace land application, as contaminant
concerns raise doubts about the long-term viability of current practices. In doing so, we will
maintain our overarching goals of protecting the environment, safeguarding public health, and
preserving our water supply.

Progressing as expected. We continue to engage with the Ottawa County
Solids Initiative Team and are currently seeking feedback from regulatory
agencies about the possibility of utilizing pellatized biosolids as a fuel
source.

Master Plan Re-Write

By 12/31/26, be substantially underway with the comprehensive Master Plan rewrite project,
including completion of at least one community engagement activity and initiation of community
visioning efforts.

Progressing as expected. The Planning Commission has reviewed two draft
chapters of the updated Master Plan. The project remains in alignment
with the proposed schedule.

Funding Mechanisms for Capital Improvements

By September 2026, develop a 10-year financial model that can be used to assist in making financial
decisions. As part of this model, present City Council with funding source recommendations for our Progressing as expected. The framework of the model has been developed
major capital improvement categories (parks, streets, downtown, facilities, technology, and motor and we now need to create a final report for City Council consideration.
pool).

Underground Utilities-State, Washington & Lincoln

By December 31, 2026, complete comprehensive cost analyses for undergrounding overhead pole
utilities along State Street (building upon the 2023 analysis), Washington Avenue, and Lincoln
Avenue, including utility coordination, engineering assumptions, and total project cost estimates
suitable for evaluation and potential inclusion in a future Capital Improvement Plan.

Progressing. State Street: Staff will revisit the analysis performed in 2023 at
a future City Council W/S session. Lincoln Avenue: Engineering plans have
been completed in coordination with the planned street reconstruction
project. Washington Avenue: Coordinating with the city's vision planning
efforts to ensure any future underground utility work aligns with the longterm plans for the corridor.

Future Visioning with Schools

Engage with Zeeland Public Schools and Zeeland Christian School to share and discuss future plans
around their respective facilities in the city in order to assist the city in planning for these
improvements as a means of balancing school needs/desires with the surrounding community.

No progress to date.

Second Exit from Public Safety Building

Establish "first right-of-refusal" documents with the identified property owners on Washington
Avenue. If/when properties are obtained, develop building plans to create new driveway for the
Public Safety Building.

No progress to date.

Legal Succession Planning

Continue discussions with City Attorney to identify long-term continuity plan for city legal services.

No progress to date.

Snowmelt Expansion Phase 3

Progressing. We awarded a contract to Midwest Construction for the
In 2026, confirm our commitment to snowmelt in the following ways: 1) Construct a boiler plant at construction of a boiler plant at City Council's June 15 meeting. We are
17 East Main Avenue; 2) Install snowmelt as part of the Church Street Project; 3) Affirm our
planning to install snowmelt as part of the Church Street reconstruction
snowmelt master plan.
project. We affirmed our snowmelt master plan at City Council's April 20
meeting.
2026 SAP Scorecard-DRAFT July Update

2

Goal

Outcome Indicator

Indicator Assessment

Business Loop I-196 Beautification

By June 30, 2026, revisit our vision for the beautification of BL-196 and determine council's desire
to implement the vision.

Complete - We revised our BL-196 beautification plan at City Council's May
18 meeting and determined to implement as budgets allow.

As part of the budget creation, determine the structure and staffing levels for the Finance
Department in order to not only meet the needs of the BPW but also the city as a whole.

Progressing. A financial analyst position was created as part of the Fiscal
Year 2027 budget, but we are currently evaluating the final structure prior
to seeking to fill the position.

Finance Staffing

Succession Planning

Business Loop I-196 Pedestrian Crossing

Downtown Parking

Main Street Auto Redevelopment

Implementation Plan for New Electric Generation

To ensure continuity in key roles and strengthen our leadership pipeline, succession planning will be
Progressing as expected. We are continuing to plan for and make changes
a key endeavor for 2026. This initiative will focus on identifying critical roles across the organization,
in leadership positions including the successful transition to a new BPW
defining required competencies and skills, assessing current talent and creating targeted
General Manager and Fire Chief.
development plans. These actions will build a talent pipeline to support future needs.

Throughout 2026, affirm stakeholder position on the BL-196 crossing and work to secure grant
funding as opportunities arise.

Complete. We affirmed stakeholder position with both City Council and
Zeeland Charter Township and we have sought grant opportunities as they
arise most recently under Michigan Public Act 232 of 2025.

Working throughout the summer to make downtown parking accessible
during the Church Street construction project. Internal discussion about
By January 2027, enhance and increase existing parking supply via striping on-street spaces and
parking meeting early fall - printed and digital communications will be
attempted negotiations with private property owners for shared use of private lots. Continue
updated after the summer. New parking spaces will be striped as the Street
organization and communication of existing city-managed spaces. Continue research on downtown Department has capacity. Signage for North Street Church is in progress.
parking decks.
Parking conversations with private property owners are centering around
the 303 E. Main site currently. We will revisit parking at State/Main upon
the opening of El Rancho.

By 12/31/26, release a Request for Proposals for the redevelopment of the site, and select a
developer to redevelop the site in accordance with the City's vision.

Progressing as expected. RFP has been released, responses have been
received. Staff is in the process of evaluating the responses.

By December 31, 2026, finalize the Integrated Resource Plan findings and substantially complete a
detailed implementation plan for new electric generation that identifies recommended resources,
timelines, and financial considerations to ensure long-term reliability, affordability, sustainability,
and regulatory compliance.

Progressing. The Integrated Resource Plan (IRP) has been completed,
published, and presented to the BPW Board and City Council. Staff are
advancing near-term generating capacity through MPPA's Behind-theMeter Generation initiative while evaluating self-build and ownership
models. These efforts will guide implementation, including recommended
resources, project sequencing, and financial implications. Staff also
continue evaluating long-term front-of-the-meter generation opportunities
to support future resource adequacy and energy needs while achieving
economies of scale and complying with the State's renewable and clean
energy requirements under PA235.

2026 SAP Scorecard-DRAFT July Update

3

Goal

Outcome Indicator

Indicator Assessment

Outcome Indicator

Indicator Assessment

Supports
Supports

Identify Replacement Valves and/or Actuators for Aeration Air Supply

Establish a PFAS Local Limit

Train Staff in the Use of Library IQ

Complete Sound-Absorption Installation Project

Digitize Library Registration Cards & Library of Things Waivers

Develop a Plan to Ensure Website Compliance

CWP staff will evaluate and identify suitable replacement valves and/or actuators that control the
air supply to the aeration process. The objective is to improve the consistency and stability of air
Progressing as expected. Staff has determined that only actuators are
delivery to the aeration trains. Achieving the will 1) Improved reliability and control of aeration air
needed at this point, replacement timetable is on schedule.
supply; 2) Reduced run time and wear on the secondary turbo blower; 3) Lower electrical usage and
operating costs; 4) Identification of modern, efficient, and compatible replacement equipment.

The City of Zeeland will take proactive steps to protect its wastewater treatment system and the
rivers and lakes of Michigan from PFAS, a group of man-made chemicals of concern. City staff will
work with engineering consultants Moore & Bruggink and the Michigan Department of
Environment, Great Lakes, and Energy (EGLE) to develop a local ordinance that sets limits on PFAS
discharges into the wastewater system.

Progressing as expected. Local limit study has been completed,
recommendations have been approved by EGLE, and CWP staff anticipates
bringing request to council within the next month. On schedule.

In Progress: Library IQ was installed in March. Purchasing staff have
Staff to perform collection audits to identify gaps in the collections, run weeding reports, track new completed 4 of 10 training modules. System is currently being used to
release, and streamline book ordering.
create weeding lists, collection analysis, item ordering and maximize space
use (book shifting).

Use design specifications for sound mitigation project by ADB engineering firm to solicit bids for
project completion and installation of sound absorption materials throughout library.

Phase 1 Complete: Acoustic testing done by ABD Engineering and report
received with remediation recommendations. Phase 2 In Progress: RFP
posed on May 20, 2026, garnered no bids. Will report RFP in
August/September. Phase 3: Chosen contractor to complete work by April
2027.

Work with IT to purchase scanning equipment and set up the digital repository for these
documents. Project to be completed by December 2026.

In Progress: Worked with IT to purchase scanning hardware and set up the
network storage location for the scanned digital files. Staff developed a
standard procedure for scanning all registrations/waivers into network
drive for storage and security. Registration card scans completed for letters
A-L (last names of patrons). Project is 50% complete.

The department will establish a coordinated, proactive approach to achieving WCAG compliance
under the ADA Title II Web and Mobile Applications Accessibility Rule by identifying responsible
In Progress: Working with IT to determine best practices. Internal audits of
staff, aligning with City IT efforts, and evaluating tools to assess and address accessibility gaps. This HMPL.ORG website in progress. Federal compliance deadline has been
process will be implemented in advance of the April 2027 compliance deadline to ensure ongoing extended from April 2027 to April 2028.
accessibility in digital content and services.
2026 SAP Scorecard-DRAFT July Update

4

Goal

Outcome Indicator

Indicator Assessment

Update Pricing for Community Center Rentals & Revise Informational Brochure

Recommend rental price increase to City Council for implementation in FY 2026-2027; update and
reprint informational brochure.

Complete: Rate increases approved with City budget for FY 2026-2027.
Brochure was updated and printed-ready for distribution as of July 1, 2026.

Evaluate Alternative Online Event Management Platforms

Research different online room reservation management systems and work with IT to determine if
a switch is beneficial to the organization.

In Progress: Community Center staff continue to research availability of
alternative room reservation management systems. No decisions made yet.

Update the City's purchasing policy and establish a standard set of terms and conditions.

Duplicate Entry

Downtown Subaddresses

By 12/31/26, inventory all subaddresses being used in the central business district.

Progressing as expected. Most addresses have been assembled and are
being reviewed.

Taft and Main Visioning

In 2026, hold at least one discussion with the owners of properties at Taft St. and Main Ave. to
discuss future uses and the redevelopment of the sites.

Progressing as expected. Met with property owners June 24, 2026 on-site
for an initial conversation.

Concrete Games

Explore style and pricing options for concrete outdoor games to determine if/what is the best for
city parks.

Not yet progressing.

New Event/Activity

Launch a new community event/activity that encourages participation from Zeeland residents.

The Marketing Department has done researching and initial planning for a
community-wide carved pumpkin display this October. Details are still in
the works.

Refresh Dash and Body Cams

ZPD's cameras are at life-cycle end and need to be upgraded. The majority of agencies in Ottawa
County have, or are, transitioned to Axon. This included the prosecuting attorney's office. 1) Pick
camera vendor-Motorola or Axon; 2) Initiate contract with company; 3) Transition or refresh
equipment.

1) Pick camera vendor; Motorola vs Axon - Complete. 2) Initiate contract
with company - Complete. 3) Transition or refresh equipment - Equipment
is in. Training and implementation is being scheduled.

Re-Accreditation

2026 is the year for a three-year review of our accreditation. 1) Prepare for accreditation; 2)
Schedule on-site preliminary assessment review; 3) On-site assessment; 4) Testify before the
Accreditation Board; 5) Receive Re-Accreditation.

1) Prepare for accreditation - Complete. 2) Schedule on-site preliminary
assessment review - Pending. 3) On-site assessment - coming this fall.

Fire/Rescue Wage Policy

Review Fire/Rescue Pay Provisions Policy (Appendix H of Handbook) to consider necessary
adjustments to the various pay provisions within the Fire/Rescue Department.

Fire/Rescue staff worked with HR to accomplish a new pay adjustment for
personnel and was put into effect on July 1, 2026.

Re-initiate the Department's Recruitment and Retention Team to initiate at least two recruitment
and two retention efforts for the department.

Committee has been formed and is working on these items utilizing social
media, recruiting new members on citizen interaction and encouraging
more members to seek outside training to gain a broader view of what the
fire service looks like now and in the future.

Purchasing Policy

Fire/Rescue Recruitment and Retention Team

2026 SAP Scorecard-DRAFT July Update

5

Goal
Clean Up Public Safety Cage

Outcome Indicator
Indicator Assessment
Information Technology will replace the patch cables and clean up fiber paths by 12/31/2026. Clean
up will make access to the switches and cabling easier. Having an organized network rack minimizes Switches were replaced and cabling cleanup was performed. All work at
the risk of impact from accidental disconnections or outages to the organization. This action
Public Safety is complete.
supports Infrastructure and City Services.

Activate Fiber from Public Safety to Howard Miller

Fiber between Public Safety and Howard Miller Library has been installed
Information Technology will activate the installed fiber between Public Safety and Howard Miller by
and activated at 10G between locations. The completion of this installation
6/30/2026. Activation of the fiber connection will provide redundancy, failover and performance
provides a redundant link in the event we lose another part of our fiber
enhancements. This action supports Infrastructure and City Services.
network.

Consolidate Verizon VPN

The existing Verizon Private Cloud connection will be migrated to the main firewall. Eliminating the
We have 5 of 7 devices removed from the Verizon Private Cloud network.
existing Verizon Private Cloud connection reduces the number of connections to the internet and
The remaining 2 devices are scheduled to be removed from the Verizon
tightens the security of the Clean Water SCADA network. This action supports Infrastructure and
Private Cloud network the week of July 13, 2026.
City Services and Financial Stability.

Template 4 Applications for Deployment

Information Technology will use existing endpoint management software to streamline the process More than seven templates were created in our endpoint management
of installing 4 applications. This will be accomplished by creating install templates that automate
system. Templates streamline the process of installing applications like
the process by 12/31/2026. Using existing tools like endpoint management cuts down on the time it Adobe Acrobat, Clickshare, Office and more to user computers. This
requires to deploy new machines and ensures that installations are all performed in the same
process makes our deployment of applications more efficient and helps to
manner. This actions supports Infrastructure and City Services, and Financial Stability.
minimize installation errors or misconfigurations.

Electronically File (Scan) Contracts and Ordinances

City Council Policy Handbook Review

Position Salary Ranges

Mill & Resurface City Streets

Update Paser Ratings

Updated Crosswalks and ADA Ramps

Scanning existing hard copy contracts and ordinances into an electronical file will enable for easier
access and searchability.

Scanning of contracts 2016-Present complete. Scanning of all ordinances
2010-present complete.

Complete a review of all City Council Policies to ensure they are relevant and up-to-date.

Not started yet.

Complete a review of positions within the city organization to determine if salary ranges are still
within market and consider adjustments, as necessary, through a feasible implementation plan in
the FY 26/27 budget.

Complete - Wage scale adjustment and an implementation plan were
instituted prior to the FY27 wages taking effect.

Continue to mill and resurface city streets as budgets allow.

Complete. We have completed the FY26 local milling and resurfacing
projects of Colonial, Pine, and Lawrence.

Update Paser ratings for the city's local streets.

Progressing - work is expected to occur in the month of August.

Implement school safety improvements including updated crosswalks and ADA ramps.

Progress. We awarded a concrete installation contract at City Council's July
7 meeting with the intention of upgrading all of the crossing before the
start of school.

2026 SAP Scorecard-DRAFT July Update

6

Goal

Outcome Indicator

Maintain More Equipment In-House

Deploy a diagnostic tool which will allow us to be more efficient and maintain more equipment inhouse.

Progressing. We hope to award a contract at City Council's July 20th
meeting for the purchase of the diagnostic tool.

Hoogland Park

Integrate Hoogland Park into the overall park management system including finalizing the project.

Complete. The project has been finalized and incorporated into the parks
system.

Vande Luyster Square Gazebo

Evaluate the maintenance needs of the Vande Luyster Square Gazebo and develop a plan to meet
those maintenance needs.

No progress.

Complete the Lawrence Park Bowl painting and caulking.

Complete. The project was completed prior to the start of the Soundz of
Summer Concert series.

Restoration of the Lincoln Street Cemetery after the Church Street Construction Project.

No progress.

Felch & Lincoln Cemetery Trees

Evaluation and replacement of trees at the Felch and Lincoln Cemeteries.

No progress.

West Activity Room Flooring

Replace the flooring in the West Activity Room of the Community Center.

No progress.

Reorganize the Howard Miller basement and upstairs library closet to function better for both
Library and Facilities staff.

No progress.

BPW Shared Services

Evaluate the ability to share services with the BPW to provide cleaning services for their
administrative offices.

Complete. The determination was made to wait until the FY28 budget to
evaluate this shared service.

Purchasing Policy

Update the City's purchasing policy and establish a standard set of terms and conditions.

No progress.

Banking Services

Evaluate our banking services and consider alternative banking providers.

No progress.

Lawrence Park Bowl

Lincoln St. Cemetery/Church Street Project Restoration

HMCC Basement & Library Closet Reorganization

2026 SAP Scorecard-DRAFT July Update

Indicator Assessment

7