On the agenda: Lewisville Agenda (3.63 MB) — data center (Sep 3)

Lewisville Town Council
Briefing and Action Meeting Agenda
September 3, 2026 – 6:00 PM
Lewisville Town Hall 2nd Floor Conference Room
6510 Shallowford Road
1. Call to Order:
A. Roll Call
B. Adoption of Agenda
2. Items Requiring Council Direction
A. Notary Fees Update
B. Lewisville Business Update
C. Speed Limits – North Carolina Department of Transportation Roads
D. North Carolina League of Municipalities Legislative Summit
3. Items Requiring Action at Briefing – None
4. Administrative Reports
A. Town Manager
i. Great Wagon Road Update
ii. Lewisville-Vienna/Robinhood Road Roundabout Update
iii. Lewisville Lift Station Update
B. Town Clerk
i. Special Projects Review Committee Annual Facility Exemption Application Portal Closed
ii. Town Offices Closed, September 7
iii. Gump Fiction, September 12
iv. Starlight Movie Night, Moana 2, September 18
v. Lewisville Beautification Committee Clean Sweep, September 26
C. Public Works Director
i. Shallowford Square Playground
5. Tentative Agenda Items for Regular Meeting on September 10, 2026
A. Consent Agenda
i. Resolution 2026-031 – Financial Statements for One Month Ended July 31, 2026 (Attachment
#1)

ii. Approval of Town Council Briefing & Action Meeting Minutes – August 6, 2026 (Attachment #2)
iii. Approval of Town Council Regular Meeting Minutes – August 13, 2026 (Attachment #3)
B. Introductions, Recognitions, Presentations and/or Proclamations
i. Recognition
a. North Carolina Senior League Softball State Champions / Northwest Forsyth American
Little League
ii. Proclamation
a. 2026-004 – Constitution Week Proclamation (Attachment #4)
iii. Presentation
a. Sheriff’s Office
C. Old Business
i. Resolution 2026-030 – Adopt Substance Abuse Policy (Attachment #5) Note: this item was tabled
from the August 13, 2026 Town Council meeting.

D. New Business
i. Certificate of Sufficiency – Annexation Request - 0 Chickasha Drive (Attachment #6)
ii. Resolution 2026-032 – Call Public Hearing for Annexation Request – 0 Chickasha Drive
(Attachment #7)
September 3, 2026

iii. Resolution 2026-033 – Call Public Hearing for Rezoning Request – 0 Chickasha Drive
(Attachment #8)

iv. Ordinance 2026-016 – Amend Chapter 16 Park, Recreation and Cultural Development
Facility Use Exemption Policy (Attachment #9)
i.

For the Good of the Order

ii. Adjournment

September 3, 2026

Attachment #1

RESOLUTION 2026-031 OF THE LEWISVILLE TOWN COUNCIL
ACCEPTANCE AND APPROVAL OF MONTHLY DISBURSEMENTS
WHEREAS, the Finance Officer has presented the Town Council with the Revenue Statement
Summary and the Encumbrances and Expenditure State Summary of figures for the one month
ended July 31, 2026;
WHEREAS, the Finance Officer did not report any unusual expenditures; and
NOW, THEREFORE BE IT RESOLVED THAT the Lewisville Town Council accepts the Revenue
Statement Summary and the Encumbrances and Expenditure Statement Summary for the one
month ended July 31, 2026 and incorporated herein.
Adopted this the 10th day of September 2026 by the Lewisville Town Council.

ATTEST:

_____________________________
Angela Lord, Town Clerk

______________________________
Billy Carter, Jr., Mayor

Attachment #2

Lewisville Town Council
Briefing and Action Meeting Minutes
August 6, 2026 – 6:00 PM
Lewisville Town Hall 2nd Floor Conference Room
6510 Shallowford Road
1. Call to Order:
A. Mayor Carter opened the meeting at 6:00 PM. In attendance were Mayor Billy Carter, Mayor
Pro-Tem Stacy Howard and Councilmembers Brady Allen, Fred Franklin, Gerry Gallagher, and
Suzanne Newsome. Councilmember Mack Wilder was absent. Also attending were Town
Manager Stacy Tolbert, Assistant Town Manager / Public Works Director Jon Hanna, Town Clerk
Angie Lord, Finance Director Pam Orrell and Planning Director Lynn Cochran.
B. Adoption of Agenda – Moved by Councilmember Allen, seconded by Councilmember Newsome
to adopt the agenda. The motion carried unanimously.
2. Items Requiring Council Direction
A. Lewisville Business Support – Town Manager Stacy Tolbert shared information regarding the
next small business roundtable meeting on Wednesday, August 12th; and highlighted ideas for
sponsorships to include newsletter ad inserts and a tiered event approach.
Discussion took place regarding small business interests; postal and printing costs; and directory
responses.
B. Notary Service Fees – Town Manager Tolbert explained current unlimited notary services
provided by the Town; there are three staff members with notaries in which all associated costs
are covered by the Town; outlined the volume of notarizations in the past year; and explained
staff recommendation to set a fee schedule for the following:
• Any commercial documents or documents for commercial business.
• Any other document needing notarization for someone who is not a Lewisville resident.
• Any Lewisville resident needing notarization for personal items such as car title, power
of attorney, wills, etc. would not be charged.
Town Manager Tolbert stated banks no longer offer the service; explained the United Parcel
Service (UPS) store fees; staff capacity and burdens from excessive notarizations; and requested
feedback from Council.
Discussion ensued regarding amendments to the fee schedule; inclusion or exclusion of resident
businesses within and outside town limits; and avenues of payment. It was the consensus of
Council for staff to provide parameters at the September briefing for further review.
C. Drug Testing Policy – Town Manager Tolbert explained an extension to the current personnel
policy; referenced a drug free workplace; stated Town Attorney Al Andrews had worked in
collaboration with staff to draft a Substance Abuse policy; explained the policy covered
definitions, procedures, employee and employer responsibilities, reasonable suspicion, and
training; and stated Council would be provided a draft to review tomorrow. Council discussed
clarification on the guidelines for new or current employees; legalization of and framework
around marijuana testing; and mirroring the North Carolina Department of Transportation
regulations for Commercial Drivers License (CDL) drivers. Town Manager Tolbert stated the
policy would be on the August 13th Town Council Regular meeting agenda for Council
consideration.
3. Items Requiring Action at Briefing
A. Resolution 2026-029 – Directing Clerk to Investigate Annexation Petition Chickasha HR, LLC – O
Chickasha Drive PID 5896-16-5840 – Town Clerk Angie Lord stated staff had received an
annexation request on June 25th for 0 Chickasha Drive from Chickasha HR, LLC; and requested
Council to approve the resolution to direct the clerk to investigate the petition for sufficiency.

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Moved by Councilmember Franklin, seconded by Councilmember Allen to adopt Resolution
2026-029. The motion passed unanimously.
B. Ordinance 2026-015 – Budget Amendment for Shallowford Square Playground Completion –
Assistant Town Manager/Public Works Director Jon Hanna distributed proposed budget
amendment financials; provided aerial images of the Shallowford Square playground; an
overview of the installed equipment; proposed landscaping and structural additions; and
outlined projected costs.
Discussion took place regarding sun shade options; liability concerns; curb appeal; construction
timelines; estimation of completion; and resident communications.
Moved by Councilmember Newsome, seconded by Councilmember Franklin to adopt Ordinance
2026-015. The motion passed unanimously.
(A copy of the Handout and Images are filed in Exhibit Folder August 2026, which is hereby
referred to and made a part of these minutes.)
4. Administrative Reports
A. Town Manager
i. Great Wagon Road – Town Manager Tolbert spoke to weather interruptions; to delays due to
utility relocations; highlighted the project was ahead of schedule; explained work on the new
roadway to accommodate the Shallowford Road detour; stated there were concerns with
pedestrians in the work zone; and explained the awareness for the upcoming start of school.
ii. Lewisville-Vienna/Robinhood Road Roundabout Update – Town Manager Tolbert spoke to
continued construction for water line relocations and storm drain installations; to the start of
an asphalt base within the next month; and explained the awareness for the upcoming start
of school.
iii. Lewisville Lift Station Update – Town Manager Tolbert spoke to the continued construction;
and shared the project was moving at a good pace.
B. Town Clerk
i. Board and Committee Vacancies – Art, MSD, and ZBOA – Town Clerk Lord provided
information for the current openings; and stated staff received a resignation from Amy
Archambault from the Art Committee due to a job opportunity out of town.
ii. Special Projects Review Committee Annual Facility Exemption Open Application – August 1 –
August 31 – Town Clerk Lord provided a brief history of the requirement for annual
applications; and outlined the process for review of applications.
iii. Censure Resolution 2026-028 – Town Clerk Lord explained the adoption of a Non-Binding
Resolution at the July 13, 2026 Special meeting; and stated a copy of the resolution had
been provided for Council review.
iv. Black Pearl Band, August 15
v. Town Offices Closed, September 7
Town Clerk Lord shared a donation had been made to the SPCA in memory of Councilmember
Wilder’s mother on behalf of Council and staff.
(A copy of Resolution 2026-028 is filed in Exhibit Folder August 2026, which is hereby referred to
and made a part of these minutes.)
C. Planning Director
i. Town Code Violation /Junk Vehicle Update – Planning Director Lynn Cochran explained the
concern had been resolved as the owner had removed the vehicle that was in violation.
Mayor Carter spoke to consistency for Town Code enforcements.
5. Tentative Agenda Items for Regular Meeting on August 13, 2026
A. Consent Agenda
i. Approval of Town Council Regular Meeting Minutes – June 11, 2026
ii. Approval of Town Council Briefing & Action Meeting Minutes – July 2, 2026
iii. Approval of Town Council Regular Meeting Minutes – July 9, 2026
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iv. Approval of Town Council Special Meeting Minutes – July 13, 2026
B. Introductions, Recognitions, Presentations and/or Proclamations
i. Presentations
a. Sheriff’s Office
C. Public Hearings
i. Rezoning – L-117 – Conrad Farm North – Planning Director Lynn Cochran provided an
overview of the project; and maps and site plans. Discussion took place regarding septic
systems concerns; a detailed property history; a 2003 annexation; approved development in
2017; and traffic concerns.
a. Staff Presentation
b. Public Hearing
c. Council Discussion
d. Council Consideration – Ordinance 2026-013 – Rezone Conrad Farm North (Tax Parcel ID
5877-90-5057) from Agricultural (AG) to Agricultural Conditional (AG-C) Planned
Residential Development
ii. Rezoning – L – 118 – Marian’s Landing – Director Cochran provided an overview of the
project; and maps and site plans. Discussion continued regarding traffic concerns; and lot
sizes.
a. Staff Presentation
b. Public Hearing
c. Council Discussion
d. Council Consideration – Ordinance 2026-014 – Rezone Marians Landing (Tax Parcel ID
5886-56-4784) from Residential Single-Family Conditional (RS-9-C) for a Planned
Residential Development
D. Old Business – None
E. New Business – None
6. For the Good of the Order – Discussion took place regarding 2026-2027 Budget Books; oversize
truck concerns; and a Work Equanimity Day Proclamation in which Council did not wish to pursue.
Mayor Carter spoke to a moratorium for data centers; and requested Attorney Andrews to send
information on moratoriums. Councilmember Newsome requested Attorney Andrews to provide a
summary from the Legislative Laws referenced at the July 9th Council meeting.
7. Adjournment – Moved by Mayor Pro-Tem Howard, seconded by Councilmember Franklin to adjourn
the meeting at 8:50 PM. The motion passed unanimously.

_______________________________
Billy Carter, Jr., Mayor
ATTEST:

___________________________
Angela Lord, Town Clerk

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Attachment #3

Lewisville Town Council
Regular Meeting Minutes
August 13, 2026 – 6:00 PM
Lewisville Town Hall 1st Floor Council Chamber
6510 Shallowford Road

1. Call to Order:
A. Roll Call
Mayor Carter opened the meeting at 6:00 PM. In attendance were Mayor Billy Carter, Mayor Pro-Tem
Stacy Howard and Councilmembers Brady Allen, Fred Franklin, Gerry Gallagher, Suzanne Newsome and
Mack Wilder. Also, in attendance were Town Manager Stacy Tolbert, Assistant Town Manager / Public
Works Director Jon Hanna, Town Clerk Angie Lord, Finance Director Pam Orrell, Planning Director Lynn
Cochran, and Town Attorney Al Andrews.
B. Invocation – Councilmember Allen
C. Pledge of Allegiance – Councilmember Newsome
D. Adoption of Agenda
Moved by Councilmember Franklin, seconded by Councilmember Newsome to approve the agenda.
The motion carried unanimously.
2. Consent Agenda – Town Manager Stacy Tolbert read the consent agenda items into the record. Moved by
Councilmember Allen, seconded by Mayor Pro-Tem Howard to approve the consent agenda. The motion
to approve the consent agenda carried unanimously.
A. Approval of Draft Town Council Regular Meeting Minutes – June 11, 2026
Motion to adopt the June 11, 2026 Town Council Regular meeting minutes were approved.
B. Approval of Draft Town Council Briefing & Action Meeting Minutes – July 2, 2026
Motion to adopt the July 2, 2026 Town Council Briefing & Action meeting minutes were approved.
C. Approval of Draft Town Council Regular Meeting Minutes – July 9, 2026
Motion to adopt the July 9, 2026 Town Council Regular meeting minutes were approved.
D. Approval of Draft Town Council Special Meeting Minutes – July 13, 2026
Motion to adopt the July 13, 2026 Town Council Special meeting minutes were approved.
3. Introductions, Recognitions, Presentations and/or Proclamations
A. Presentation
i.
Sheriff’s Office - Sergeant PJ Stringer shared updated call stats; and extended cautions regarding
school and pedestrian traffic.

ii. Service Opportunities – Mayor Carter recognized meeting attendees; and highlighted various
areas of service for the Town of Lewisville including Board and Committees, the Lewisville and
Vienna Civic Clubs, and the Nissen House.
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4. Public Forum
A. Speakers from the Floor:
Barbara Campbell encouraged an attitude of collaboration. Deborah Thompson voiced concerns with
social media comments. Lynn Fulton requested the proposed drug policy to include Elected Officials;
voiced concern regarding the Social Media policy requirements; and a video of Mayor Carter. John
Byrd voiced concerns regarding environmental safety and neighborhood speed limits.
B. Written comments: There were no written comments.
5. Public Hearing
A. Rezoning – L-177 – Conrad Farm North – Mayor Carter stated it was the time and place set for a public
hearing item to consider Item 5.A. Rezoning – L-117-Conrad Farm North.
i. Staff Presentation – Planning Director Lynn Cochran provided a PowerPoint Presentation (PPP);
reviewed the request; presented map, aerial photographs and diagrams to illustrate the site and
surrounding property; read the conditions attached to the zoning request; highlighted the
requested connectivity waiver; and stated the Planning Board and staff recommended approval of
the request.
ii. Public Hearing – Isaacson Sheridan Attorney Amanda Hodierne provided a PPP; outlined a
summary of the request; project considerations; provided maps and aerial images; referenced the
property zoning history; laid out the zoning landscape and patterns; highlighted areas of
consistency with the Lewisville Tomorrow Comprehensive Plan; spoke to infrastructure planning;
provided a conditional zoning site plan; explained considerations to ensure implementation of the
Town’s growth vision; highlighted neighborhood communications; shared a rezoning decision
analysis regarding plan consistency and reasonableness; and outlined next steps. Discussion took
place regarding the North Carolina Department of Environmental Quality (NCDEQ); sewer outfalls;
similarities to existing developments; a lift station; and permitted staff changes.
iii. Council Discussion – Council discussion took place regarding the status of previous development
phases; open spaces; conservation areas; stream buffers; homeowners association requirements;
tree preservation standards; stub outs; and ingress and egress options.
Public Hearing Speakers:
Charles Sharpe spoke to developmental changes overtime; voiced concerns regarding traffic and
speeding; and requested safety factors be considered.
Scott Bradford spoke in opposition to the request; voiced concerns with incomplete streets and
construction; wildlife disruptions; and spoke to developer integrity.
Chuck White voiced opposition to the project; referenced 2017 developments; topography;
environmental assessments; road maintenance; and spoke to developer integrity.
Susan Joyner voiced concerns regarding septic field runoff; and opposition to the rezoning.
Steve Thompson requested Council to table the item for further research.
Rachel Parker voiced opposition; concerns regarding environmental safety and traffic; and spoke
to tree removal.
John Byrd spoke to an environmental and traffic impact studies; and echoed a request to table the
item.
Hugh Quinn voiced acreage discrepancy concerns.
Richard Duffy spoke to open spaces; referenced previous communications; and voiced concerns
regarding traffic safety.
Joe Verbeke voiced concerns regarding area developments; and increased traffic volumes.
Attorney Hodierne explained NCDOT reviews on the front and back end of developmental
requests; daily traffic volumes; lane geometry and road alignments; Comprehensive Plan
characteristic; and zoning regulations; stated environmental impact studies were not required;
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provided an overview of current environmental regulations; referenced wildlife balance; protected
natural areas; and spoke to horizontal development.
Discussion ensued regarding stream buffers; road ownerships between NCDOT and the Town of
Lewisville; snow removal; traffic forecast; protocols for laying asphalt; and private utility services.
Mayor Carter closed the public hearing.
Mayor Carter declared a recess at 8:06 P.M. Council returned to open session at 8:11 P.M. with all
members present.
iv. Council Consideration – Ordinance 2026-013 – Rezone Conrad Farm North (Tax Parcel ID 5877-905057) from Agricultural (AG) to Agricultural Conditional (AG-C) Planned Residential Development.
Council discussions ensued regarding the Technical Review Committee processes; historical actions
related to the development in 2017 and 2023; changes in sewage requirements; completion of
phases three and four; affordable housing; public interest; open spaces; road acceptances; code
compliance inspections; acceleration lanes; and stub outs and connectivity.
Councilmember Allen inquired about procedures to table the item. Attorney Andrews reminded
Council of statutory requirements to focus on the item to be considered; spoke to a continuance
to a date certain; and called upon Town Clerk Angie Lord to provide additional requirements.
Town Clerk Lord explained the need to continue to a date certain without further advertising.
Discussion continued regarding consistency and reasonableness; and environmental regulations.
Councilmember Gallagher quoted information from the Unified Development Ordinance; stated
the “proposed planned residential development would facilitate a concentrated residential
development on land presently zoned Agriculture (AG). That development pattern is inconsistent
with the AG districts purpose of maintaining rural character, preserving agricultural and open land,
and avoiding the premature conversion of farmland to urban residential use. The AG-C
(Agriculture Conditional) rezoning would apply the AG designations in a manner that conflicts with
the fundamental purpose of the AG district by using it to enable a planned residential community
rather than agricultural uses or scattered residents on large tracts. I am not in favor of the
rezoning.”
Moved by Mayor Carter to deny the requests due to a low threshold for reasonableness.
Discussions ensued regarding clarity on the motion. The motion failed due to the lack of a second.
Councilmember Newsome moved to approve the request based upon the Consistency and
Reasonable Determinations Statements that are included in the agenda packet. The motion was
seconded by Councilmember Wilder and motion passed by a vote of 5 -2 with Mayor Carter and
Councilmember Gallagher voting ‘No’.
2026-013 ORDINANCE OF THE LEWISVILLE TOWN COUNCIL AMENDING THE ZONING MAP OF THE TOWN OF
LEWISVILLE CONRAD FARM NORTH
Conditional District Rezoning from Agricultural (AG) to Agricultural Conditional (AG-C) for a
Planned Residential Development
(Zoning Docket L-117) Conrad Farm North, North of Yadkinville Road
Tax Parcel ID 5877-90-5057
WHEREAS, the Town of Lewisville published notification of this conditional zoning request on July 26, 2026 and
August 2, 2026;
WHEREAS, the Town of Lewisville has received an affidavit of publication for the aforementioned dates;
WHEREAS, as sign indicating notice of a public hearing was posted on the subject property in a prominent
location on May 25, 2026; and July 20, 2026;

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WHEREAS, letters of legislative hearing notice were mailed by U.S. Postal Service First Class to the addresses of
property owners within 500 feet of the subject property, obtained from Forsyth County tax records, on May 25,
2026; and July 20, 2026;
WHEREAS, these procedures were performed and certified by Town staff in accordance with the requirements
of NCGS 160D-601 and the Lewisville Unified Development Ordinance;
WHEREAS, the Lewisville Planning Board held a public hearing during its regularly scheduled meeting

held June 10, 2026;
WHEREAS, the Lewisville Planning Board favorably recommended approval of the request to the Town

Council;
WHEREAS, the Lewisville Town Council accepts the staff report; and
NOW, THEREFORE, BE IT ORDAINED that the Lewisville Town Council finds the proposed conditional district
rezoning consistent with the intents, goals and recommendations of the Lewisville Tomorrow Comprehensive
Plan. Further, the Council finds that the action to be taken is reasonable and in the public interest, considering
all relevant factors, and therefore approves the zoning map amendment and site plan.
BE IT FURTHER ORDAINED AS FOLLOWS:
Section 1:
Section 2:
Section 3:

The Town of Lewisville Official Zoning Map of the Town of Lewisville, North Carolina is hereby
amended.
The property is (+/-) 35.41 acres, denoted by tax parcel ID 5877-90-5057, located at Conrad Farm
North, North of Yadkinville Road as shown on the attached site plan.
This ordinance shall be effective from and after its adoption.

Adopted this the 13th day of August 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
(A copy of the PowerPoint Presentations are filed in Exhibit Folder August 2026, which is hereby referred to and
made a part of these minutes.)
B. Rezoning – L – 118 – Marian’s Landing – Mayor Carter stated it was the time and place set for a public
hearing item to consider Item 5.B. Rezoning – L-118 Marian’s Landing.
i. Staff Presentation – Planning Director Lynn Cochran provided a PPP; reviewed the request;
referenced a previous request; presented maps, aerial photographs and diagrams to illustrate the
site and surrounding property; read the conditions attached to the zoning request; and stated the
Planning Board and staff recommended approval of the request.
ii. Public Hearing – Fox Rothschild Attorney La-Dierdre Matthews provided a PPP; a zoning request
overview; a historical timeline of the proposed project; a site plan; highlighted compliance with
the Lewisville Tomorrow Comprehensive Plan; outlined housing strategies; transportation and
mobility strategies; reviewed the North East Area Plan; and spoke to revisions based on Council
and resident feedback.
Public Hearing Speakers
Charles Duryea voiced opposition to the request; concerns regarding traffic; and density.

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The following speakers voiced support for the rezoning; referenced town character; and
represented managing partners for the mobile home park: Trent Marshall, David Whitley, Ben
Hemby, Robin Whitley, and Seth Barker.
Richard Duffy spoke to the need for an additional egress.
Steve Thompson stated the need for a second entrance.
Stacy Boles voiced concerns regarding traffic concerns; and child safety.
Attorney Matthews addressed traffic concerns; and explained a final review by the Technical
Review Committee would be completed upon Council approval.
Mayor Carter close the public hearing.
iii. Council Discussion – Council inquired about a second entrance; discussed state codes for access
points; plan amendments; safety measures; turn lanes; traffic controls; NCDOT requirements;
affordable housing; and project history.
iv. Council Consideration – Ordinance 2026-014 – Rezone Marian’s Landing (Tax Parcel ID 5886-564784) from Residential Single-Family Conditional (RS-9-C) for a Planned Residential Development.
Councilmember Allen moved to approve the request, based upon the consistency and Reasonable
Determinations Statements that are included in the agenda packet. The motion was seconded by
Councilmember Wilder and passed on a vote of 6 – 1 with Mayor Carter voting ‘No’.
2026-014 OF THE LEWISVILLE TOWN COUNCIL AMENDING THE ZONING MAP OF THE TOWN OF
LEWISVILLE MARIAN’S LANDING
Conditional District Rezoning from Residential Single-Family (RS-9) and Manufactured
Housing Development (MH) to Residential Single-Family Conditional (RS-9-C) for
a Planned Residential Development (Zoning Docket L-118) Marian’s Landing
at the Southeast Corner of the Lewisville-Vienna & Robinhood Roads Intersection
Tax Parcel ID(s) 5886-56-4784, 5886-56-8476, 5886-66-0193, 5886-66-4288, 5886-65-4975,
5886-66-7263, and 5886-65-7947
WHEREAS, the Town of Lewisville published notification of this conditional zoning request on July 26, 2026 and
August 2, 2026;
WHEREAS, the Town of Lewisville has received an affidavit of publication for the aforementioned dates;
WHEREAS, as sign indicating notice of a public hearing was posted on the subject property in a prominent
location on May 25, 2026; and July 20, 2026;
WHEREAS, letters of legislative hearing notice were mailed by U.S. Postal Service First Class to the addresses of
property owners within 500 feet of the subject property, obtained from Forsyth County tax records, on May 25,
2026; and July 20, 2026;
WHEREAS, these procedures were performed and certified by Town staff in accordance with the requirements
of NCGS 160D-601 and the Lewisville Unified Development Ordinance;
WHEREAS, the Lewisville Planning Board held a public hearing during its regularly scheduled meeting

held June 10, 2026;
WHEREAS, the Lewisville Planning Board favorably recommended approval of the request to the Town

Council;
WHEREAS, the Lewisville Town Council accepts the staff report; and
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NOW, THEREFORE, BE IT ORDAINED that the Lewisville Town Council finds the proposed conditional district
rezoning consistent with the intents, goals and recommendations of the Lewisville Tomorrow Comprehensive
Plan. Further, the Council finds that the action to be taken is reasonable and in the public interest, considering
all relevant factors, and therefore approves the zoning map amendment and site plan.
BE IT FURTHER ORDAINED AS FOLLOWS:
Section 1:
Section 2:

Section 3:

The Town of Lewisville Official Zoning Map of the Town of Lewisville, North Carolina is hereby
amended.
The property is (+/-) 20.4 acres, denoted by tax parcel ID 5877-90-5057, located along
Robinhood Road between the Lewisville Middle School and the intersection with LewisvilleVienna Road.
This ordinance shall be effective from and after its adoption.

Adopted this the 13th day of August 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
(A copy of the PowerPoint Presentations are filed in Exhibit Folder August 2026, which is hereby referred to and
made a part of these minutes.)
6. Old Business – None
7. New Business
A. Resolution 2026-030 – Adopt Substance Abuse Policy – Town Manager Stacy Tolbert explained the
policy as an addition to the Personnel Policy for the Town of Lewisville employees; spoke to the review
and collaboration with Town Attorney Andrews on the drafting of the policy; stated upon adoption the
plan would be effective immediately; and stated the policy would be enforced by the Town Manager.
Councilmember Franklin made a motion to adopt the policy.
Councilmember Newsome requested additional time to review the policy.
Discussion took place regarding application of the policy to include elected officials; and Council
voluntarily opting to incorporate the policy.
Councilmember Franklin withdrew the motion to adopt.
Moved by Councilmember Newsome, seconded by Councilmember Allen to postpone the item for
additional review. The motion carried unanimously.

8. Administrative Reports
A. Upcoming events and closings – Town Manager Tolbert outlined upcoming events.
i. Black Pearl Band, August 15
ii. Town Offices Closed, September 7
B. Clerk Report
i. Board and Committee Openings – Art, ZBOA, and MSD (Area 2) – Town Clerk Angie Lord echoed
Mayor Carter’s earlier comments regarding service opportunities; and explained applications were
available on the town website.
9. For the Good of the Order
A. Public Comments
i. There were no speakers for public comments – There were no public comments.
ii. Written comment – There were no written comments.
B. Council Comments
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Mayor Pro-Tem Howard spoke to social media posts; and made the following statement:
“Good evening Lewisville residents and friends. During the last few months, I have been contacted by
several residents concerning the online behavior of a couple of council members regarding Facebook posts
and/or comments. While folks are entitled to their right of Freedom of Speech, that does not result in
freedom of consequences. Engaging in political discourse or arguments/name calling with residents in an
online community page is not acceptable or mature behavior for any elected official. I learned long ago
from distinguished past council members that it’s simply a tasteless, toxic idea to exhibit this type
behavior. If an online comment bothers you so deeply, pray for guidance, read your Bible, get some fresh
air and move on. It is not our job to agitate our residents, it is our job to serve our community with
kindness and tact. In the future, please choose your words wisely. Lastly, kindness is not what you do but
who you are. He who sows courtesy reaps friendship and he who plants kindness gathers love. As always,
it is an honor and pleasure to serve our community. Negative interactions can erode trust between
elected officials and the community, impacting future engagement.”
Councilmember Wilder made a motion to remove the censure process. The motion failed for the lack of a
second.
Councilmember Gallagher offered condolences for the passing of Councilmember Wilder’s mother.
Mayor Carter spoke to social media posts; addressed concerns regarding treatment of the town’s first
black elected Mayor; and spoke to personal representation.
Councilmember Gallagher echoed concerns regarding representation of the Town of Lewisville.
10. Adjournment
Moved by Councilmember Allen, seconded by Mayor Pro-Tem Howard to adjourned the meeting. The
Town Council adjourned at 10:14 P.M.

___________________________________
Billy Carter, Jr., Mayor
ATTEST:
______________________________________
Angela Lord, Town Clerk

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Attachment #4

PROCLAMATION 2026-004
CONSTITUTION WEEK
SEPTEMBER 17-23, 2026
WHEREAS, the Constitution of the United States of America embodies the principles of
limited government in a republic dedicated to rule by law, and not by individuals;
WHEREAS, September 17, 2026, marks the 239th anniversary of the drafting of the
Constitution of the United States of America by the Constitutional Convention of 1787;
WHEREAS, in celebrating the anniversary of this significant document, we honor and
preserve the foundations of liberty and justice for every American citizen; and
NOW, THEREFORE, the Mayor and Town Council in Lewisville do hereby proclaim
September 17-23, 2026 as Constitution Week
in Lewisville. All citizens are urged to reaffirm the ideals established by the Framers of
the Constitution as we work with each other to preserve and protect the fundamental
principles of our democracy and secure the blessings of liberty to ourselves and our
posterity.
Proclaimed this the 10th day of September 2026.

______________________
Billy Carter, Jr., Mayor

Attachment #5

RESOLUTION 2026-030 OF THE LEWISVILLE TOWN COUNCIL
SUBSTANCE ABUSE POLICY
WHEREAS, the Town of Lewisville employs people to conduct the Town’s business transactions;
WHEREAS, the Town desires to establish procedures and policies related to substance abuse;
WHEREAS, in order to provide the best and safest level of service to the residents of Lewisville, Town of
Lewisville employees much refrain from the use, abuse, or being under the influence of drugs, alcohol,
and controlled substances while on the job;
WHEREAS, to this end, the Town has established a Substance Abuse Policy;
WHEREAS, the United States Department of Transportation (USDOT) has disseminated alcohol and drug
testing requirements for all employees who hold a Commercial Driver’s License (CDL);
WHEREAS, the procedures set forth in the Town of Lewisville Substance Abuse Policy will assure
compliance with the USDOT regulations in order to maintain a safe work environment free of alcohol
and drugs; and
NOW, THEREFORE, BE IT RESOLVED THAT THE LEWISVILLE TOWN COUNCIL adopts the Substance Abuse
Policy.
Adopted and effective this the 10th day of September 2026 by the Lewisville Town Council.

__________________________
Billy Carter, Jr., Mayor
ATTEST:
_________________________
Angela Lord, Town Clerk

Attachment #6

Attachment #7

RESOLUTION 2026-032 OF THE TOWN OF LEWISVILLE
CALL A PUBLIC HEARING ON ANNEXATION AT
0 CHICKASHA DRIVE
PURSUANT TO NCGS 160A-31 and 160A-58.1
WHEREAS, a petition requesting annexation of the area described herein has been received;
WHEREAS, the Lewisville Town Council has by resolution directed the Town Clerk to investigate the
sufficiency of the petition;
WHEREAS, certification by the Town Clerk as to the sufficiency of the petition has been made; and
NOW THEREFORE BE IT RESOLVED BY THE LEWISVILLE TOWN COUNCIL that:
Section 1. A public hearing on the question of annexation of the area described herein will be held at
the Lewisville Town Hall located at 6510 Shallowford Road on October 8, 2026 at 6:00 PM.
Section 2. The area proposed for annexation is described as follows:
PIN 5896-16-5840 – 0 Chickasha Drive, Pfafftown, NC 27040
OFFICIAL METES AND BOUNDS FOLLOW:

Section 3. Notice of the public hearing shall be published in the Winston-Salem Journal, a newspaper
having general circulation in the Town of Lewisville, at least ten (10) days prior to the date of
the public hearing.
Adopted this the 10th day of September 2026 by the Lewisville Town Council.

___________________________
Billy Carter, Jr., Mayor
ATTEST:
____________________________
Angela Lord, Town Clerk

Attachment #8

RESOLUTION 2026-033 OF THE TOWN OF LEWISVILLE
CALL PUBLIC HEARING TO RECEIVE COMMENTS ON
L-119 REZONING REQUEST BY CHICKASHA HR, LLC.
TO REZONE ANNEXED PROPERTY AT 0 CHICKASHA DRIVE
FROM AGRICULTURE – FORSYTH COUNTY TO
AGRICULTURE – LEWISVILLE
WHEREAS, the Lewisville Planning Board held its public hearing on August 12, 2026;
WHEREAS, Chapter 160D-601 of the North Carolina General Statutes (NCGS) provides that the
public notices be given when adopting or amending ordinances pertaining to planning and
development;
WHEREAS, NCGS 160D-601 requires that a notice of a public hearing be published twice in a
newspaper having general circulation in the municipality not less than 10 days nor more than 25
days before the date fixed for the public hearing; and
NOW THEREFORE BE IT RESOLVED BY THE LEWISVILLE TOWN COUNCIL sets a public hearing to
be conducted on October 8, 2026 at 6:00 PM in the Lewisville Town Hall located at 6510
Shallowford Road for the purpose of receiving public comment concerning this request.
Adopted this the 10th day of September 2026 by the Lewisville Town Council.

___________________________
Billy Carter, Jr., Mayor
ATTEST:
____________________________
Angela Lord, Town Clerk

AGENDA ITEM

LEWISVILLE PLANNING BOARD
L-119:
A request for rezoning from Agricultural (AG-Forsyth
County) to Agricultural (AG-Lewisville).
Applicant:
Chickasha HR, LLC
Tax PIN:
5896-16-5840
Location:
Chickasha Dr/Peaceful Glen Dr. Intersection
Size and Location of the Parcel(s): this property measures (+/-) 14.76 acres according to
the Forsyth County Tax Map, located near the south end of Chickasha Dr, across from
the intersection with Peaceful Glen Dr. The proposed rezoning is accompanied by a
request for annexation into the town limits of Lewisville.
Property Site: This property is currently vacant and wooded. A portion of it is located in
Lewisville while a slightly larger portion is located in Forsyth County
Immediate & General Area: This property is located on the northeastern side of
Lewisville, adjacent to the corporate limits in an area characterized by residential
development and some open lands. Although currently located in an unincorporated
area of Forsyth County, this property is located closest to properties that comprise the
Neighborhood Residential Land Class. Zoning Patterns include RS-9, RS-20, RS-40 and
AG.
Utilities: This property is currently served by public water and would be served by private
septic facilities if developed.
Access: The subject property is served by direct access to Chickasha Rd, designated as
a collector road by the Winston-Salem Urban Area Metropolitan Planning Organization
Comprehensive Transportation Plan (CTP) map.
Comprehensive Plan: The Lewisville Tomorrow Comprehensive Plan designates this
property and those properties located closest as the Neighborhood Residential place
type. This place type is the most common in Lewisville and is characterized by the
suburban-style, lower-density residential areas that have been built out over the last 20
years. (p. 75).
Consistency & Reasonableness Considerations:
1. Consistency. This application is found to be consistent with the Lewisville
Tomorrow Comprehensive Plan because:
• Those areas of Lewisville located closest to the subject property are
designated as the neighborhood residential place type, including the
recently annexed Westbend property located immediately to the southsouthwest of the subject parcel.
• The property is adjacent to other properties zoned Agricultural (AG).
• Zoning in the area includes several types of residential single-family.

Members of the Planning Board
Mike Mulligan, Chair | Phillip May, Vice Chair
Lynn Fulton, Rob Herald, Marc Maready, Don McClain, Sarah Van Huis

2. Reasonableness. This application is found to be reasonable and in the public
interest, based on the following factors
• Measuring (+/-) 13.06 acres, the size of this property is typical of the area.
• Rezoning from AG (Forsyth County) to AG (Lewisville) will allow very similar
uses.
• For the purposes of annexation, the subject property is located adjacent
to the contiguous corporate limits of the Town of Lewisville.
Staff Analysis & Recommendation: As described in NC § 160D-202(g): When a city
annexes, or a new city is incorporated in, or a city extends its jurisdiction to include, an
area that is currently being regulated by the county, the county development
regulations and powers of enforcement shall remain in effect until (i) the city
has adopted such development regulations or (ii) a period of 60 days has elapsed
following the annexation, extension, or incorporation, whichever is sooner. Prior to the
transfer of jurisdiction, the city may hold hearings and take any other measures
consistent with G.S. 160D-204 that may be required in order to adopt and apply its
development regulations for the area at the same time it assumes jurisdiction.
Staff finds the application to be complete and ready for board consideration. Staff
finds the request to be consistent with the intents and descriptions of the
Comprehensive Plan in the Rural Residential place type. Additionally, staff finds the
request to be reasonable when considering all relevant factors.
Thus, staff recommends approval of zoning map amendment L-119, a request for
rezoning from Agricultural (AG-Forsyth County) to Agricultural (AG-Lewisville).

Members of the Planning Board
Mike Mulligan, Chair | Phillip May, Vice Chair
Lynn Fulton, Rob Herald, Marc Maready, Don McClain, Sarah Van Huis

L-119 CHICKASHA VICINITY MAP

.

0

0.25

0.5

1 Miles

.

L-119 CHICKASHA ZONING MAP

RS40

AG
AG

RS9

RS20

RS20
0

125

250

500 Feet

RS9
Map Created by Lynn Cochran

.

L-119 CHICKASA AERIAL MAP

0

50

100

200 Feet

Map Created by Lynn Cochran

USES IN THE AGRICULTURAL ZONING DISTRICT (AG)
Uses permitted by-right within zoning district (zoning
permit and development standards may apply):
o
o
o
o
o
o
o
o
o
o
o
o
o

Adult Day Care Home
Agricultural Production, Crops
Animal Feeding Operation
Cemetery, Private, Family
Community Garden
Farmer’s Market
Family Care Home
Micro-Brewery, -Distillery (only with Bona Fide
Farm Status)
Recreation Facility, Public
Residential Building, Single Family
Vineyard, Winery
Special Event Center (only with Bona Fide
Farm Status)
Swimming Pool, Private

Temporary Uses:
o

Family Health Care Structure

Uses permitted with Planning Board Review:
o
o

Religious Institution, Neighborhood
Major Subdivision, residential

Uses requiring a special use permit from the Zoning
Board of Adjustment:
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o

Borrow Site
Cemetery, Licensed
Child Day Care Facility
Dirt Storage
Family Group Home Facility
Golf Course
Habilitation Facility
Kennel
Landfill, LCID
Library, Public
Life Care Community
Recreation Services, Outdoor
Recreational Vehicle Park
Riding Stable
School, Private, Charter
School, Public
Shooting Range, Indoor
Utilities
Transmission Tower

Uses subject to Conditional Zoning:
o

Planned Residential Development
Page 1|1

Neighborhood Residential
Neighborhood Residential accounts for many of the suburban-style, lower-density residential areas that have been built
during the past 20 years. While most of the existing neighborhoods have a uniform housing type, future Neighborhood
Residential areas should promote a mixture of housing sizes and prices as well as efficient neighborhood design, where
appropriate. Neighborhood Residential areas of the future could include single-family homes and townhomes in a clustered
design.

Intent
» Enhance existing low-density residential areas with
improved connectivity, better bicycle and pedestrian
amenities, and additional park and open space
opportunities.
» Allow diversification of housing stock in ways that are
sensitive to established residential areas.

» Provide a transition to the most rural portions of the
study area.
» Explore ways to limit the impact of residential
development through innovative neighborhood design.

Characteristics
Appropriate Land Uses

ropriate U
ses

Multifamily
MultiFamily

Lot Design

Small Lots

Transportation
Multimodal

Small
Setbacks

Mi

xe
d
-U
se

Non-Residential

al
tr i
us

SingleFamily

Institutional

Residential

More
Appropriate
Uses

ropriate U
ses

Type of Use

in

s App
L es

Single Use

S

Higher
Density

l

Lower
Density

Com
me
rc
ia

ily
am
F
e
gl

s App
L es

Mixed-Use

d
In

Mixture of Uses
and Density

AutomobileFocused

Large
Setbacks

Open Space
Large Lots

75

Formal
Open Space

Natural
Open Space

76

ZONING MAP AMENDMENT L-119
TOWN OF LEWISVILLE PLANNING
CONSISTENCY AND REASONABLENESS DETERMINATIONS
The Board has reviewed Zoning Map Amendment L-119, rezoning from Agricultural (AG
Forsyth County) to Agricultural (AG Lewisville). As required by NCGS § 160D, the Board
makes the following findings:
Consistency.
• Those areas of Lewisville located closest to the subject property are designated
as the neighborhood residential place type, including the recently annexed
Westbend property located immediately to the south-southwest of the subject
parcel.
• The property is adjacent to other properties zoned Agricultural (AG).
• Zoning patterns in the area include several different types of Single-Family
Residential, along with Agricultural.
Reasonableness.
• Measuring (+/-) 13.06 acres, the size of this property is typical of the area.
• Rezoning from AG (Forsyth County) to AG (Lewisville) will allow very similar uses.
• For the purposes of annexation, the subject property is located adjacent to the
contiguous corporate limits of the Town of Lewisville.

ZONING MAP AMENDMENT L-119
TOWN OF LEWISVILLE PLANNING
DRAFT MOTION TO APPROVE OR DENY
APPROVE
“I move to recommend APPROVAL of this request, based upon the Consistency &
Reasonable Determinations Statements that are included in the agenda packet, as
may be amended.”
DENY
“I move to recommend DENIAL of this request based upon the Consistency &
Reasonable Determinations Statements that are included in the agenda packet, as
may be amended.”

Attachment #9

ORDINANCE 2026-016 OF THE LEWISVILLE TOWN COUNCIL
AMENDING CHAPTER 16 PARKS, RECREATION, AND CULTURAL DEVELOPMENT
FACILITY USE EXEMPTION POLICY
WHEREAS, the Lewisville Town Council adopted Ordinance 2007006 enacting a code of ordinances which
revised, amended, restated, codified and compiled existing ordinances on March 8, 2007 with the
understanding that chapters would need to be updated;
WHEREAS, changes in the status of town facilities necessitates amendments to the Parks, Recreation and
Cultural Development Policies; and
NOW, THEREFORE, BE IT RESOLVED THAT THE LEWISVILLE TOWN COUNCIL amends Town Code 1614(E)(3) to grandfather organizations listed in 16-14 (J)(3) a through k, by the Town Council as exempt
from the payment of user fees and deposits at Shallowford Square, G. Galloway Reynolds Community
Center, and Jack Warren Park; and that User fees for grandfathered exempted users at Mary Alice Warren
Community Center are outlined in in § 16-18(F). Cleaning and damage fees are not exempt. If the facility
is left unclean or damaged, the organization will be assessed a cost.
BE IT FURTHER RESOLVED to remove Town Code 16-14 (E)(4) regarding national or regional organizations.
It is the intent of the Lewisville Town Council that the provisions of this ordinance shall be made a part of
the Town of Lewisville Town Code; the sections of this ordinance may be re-numbered or re-lettered; and,
the word ‘ordinance’ may be changed to ‘section’, ‘article’, ‘chapter’ or other appropriate designation to
accomplish such intention as needed.
Adopted this the 10th day of September 2026.

ATTEST:
____________________________
Angela Lord, Town Clerk

__________________________
Billy Carter, Jr., Mayor

ORDINANCE 2026-016 OF THE LEWISVILLE TOWN COUNCIL
AMENDING CHAPTER 16 PARKS, RECREATION, AND CULTURAL DEVELOPMENT
FACILITY USE EXEMPTION POLICY

§ 16-14 FACILITY USE EXEMPTION POLICY.
E. User fee exemptions. Organizations may be exempted from the payment of user fees and deposits
as approved by the Town Council. Exemption requests will be reviewed by the Special Projects Review
Committee. Upon completion of review by the Special Projects Review Committee, a recommendation
will be made to Town Council. Full exemptions shall be in the form of a town ordinance and shall be
included in the list of exempted organizations listed elsewhere in this policy. Organizations not listed in
the exemption policy must pay all fees.
1. Organizations located in the Town of Lewisville, that are defined by the Internal Revenue Code as §
501(c)(3) and § 501(c)(8) desiring recurring use may request to be exempted from user fees and deposits
by submitting a request for exemption to the Town Council through the Town Manager or his or her
designee. Requests for exemption shall be considered at the next regularly scheduled meeting of the
Town Council.
2. Organizations serving the residents of the Town of Lewisville as defined below may request to be
exempted from user fees and deposits by submitting a request for exemption to the Town Council
through the Town Manager or his or her designee. Requests for exemption shall be considered at the
next regularly scheduled meeting of the Town Council. An organization that meets one of the following
may be approved by Council:
a. Regularly comes together for the purpose of promoting, providing or supporting services to the
town or its residents;
b. Uses a location within the town for its primary service place;
c. Has an office in the Town of Lewisville;
d. Has a majority of town residents in its service population;
e. Conducts a majority of its activities in the town; or
f. Focus a significant program in the town.
3. Organizations grandfathered by the Town Council (Lewisville Garden Clubs and Homeowner
Associations organizations listed in Chapter 16-14 (J)(3) a through k), non-profit organizations located in
the town that are defined by the Internal Revenue Code as § 501(c)(3) and § 501(c)(8), and government
organizations located in the town are exempt from the payment of user fees and deposits at Shallowford
Square, G. Galloway Reynolds Community Center and Jack Warren Park. User fees for exempted users at
the Mary Alice Warren Community Center are outlined in § 16-18(F). Cleaning and damage fees are not
exempt. If the facility is left unclean or damaged, the organization will be assessed a cost.
4. National or regional organizations located in the town associated with health, human services or
educational issues involving public schools may use a town facility for an event once yearly for the
purpose of fund raising and the event shall be exempt from user fees and deposits. These organizations
are not exempt from cleaning and damage fees. If the facility is left unclean or damaged, the organization
will be assessed a cost.
I. Cancellations. Non-use of dates by recurring users are to be reported to the scheduling office as early
as possible so that the date will be available to other users.
J. Terms of use.
1. Exempted users follow the same rules for renters/users for each facility. All Shallowford Square, G.
Galloway Reynolds Community Center, Jack Warren Park, and Mary Alice Warren Community Center rules
apply. (See § 16-12, § 16-13, § 16-17, and § 16-18).

ORDINANCE 2026-016 OF THE LEWISVILLE TOWN COUNCIL
AMENDING CHAPTER 16 PARKS, RECREATION, AND CULTURAL DEVELOPMENT
FACILITY USE EXEMPTION POLICY
2. Exemptions requested by organizations, of which the town is a member, may be approved by the
Town Manager or his or her designee. Such exemptions shall be for one-time events and not for recurring
use of one or more of the town's facilities.
3. Exempted organizations (for regular meetings and/or activities):
a. Lewisville Civic Club.
b. Winston-Salem/Forsyth County Schools (serving Lewisville; limited to 4/year/school). Lewisville
Elementary School, Lewisville Middle School, Reagan High School, Vienna Elementary School, West
Forsyth High School.
c. Boy Scouts of America (local units sponsored by local organizations).
d. Girl Scouts of America (local units sponsored by local organizations).
e. Lewisville Garden Clubs.
f. Lewisville Historical Society.
g. Lewisville Area Arts Council (LAAC).
h. Lewisville Branch Library (cooperative agreement with the Forsyth County Library System).
i. American Legion.
j. Homeowner Association (once yearly meetings).
k. Vienna Civic Club.
l. Shepherd's Center.
m. Rotary Club of Western Forsyth County (events only).
n. Forsyth Home Educators (limited to 4 activities/year, no classes).
o. Shallow Ford Foundation.
p. The American Red Cross (blood drives only).
q. Lewisville-Clemmons Chamber of Commerce LEADS (weekly meeting at G Galloway Reynolds).
r. Piedmont Flyers Club (for monthly meeting in the Great Wagon Room within the Mary Alice
Warren Community Center).