The Docket · Government Meeting · DKT-2026-004591

On the agenda: Westwhiteland meeting — Data Center (Oct 28)

Name: On the agenda: Westwhiteland meeting — Data Center (Oct 28)
Start: 2026-10-28
End: 2026-10-28
Location: meeting Oct 28, 2026

⚠ Agenda Watch Westwhiteland, Pennsylvania · Wednesday, October 28, 2026 — in 2 days

About this record

The published agenda for this October 28 meeting contains: "Data Center", "DATA CENTER". This is the public record BEFORE the vote — read the document, then show up. Public comment is where cancellations start.

WhenWednesday, October 28, 2026
Check the agenda document for the meeting time.

WhereWestwhiteland, Pennsylvania

Bodymeeting Oct 28, 2026

Money$800,000 on the table

On the record“Data Center”“DATA CENTER”

The agenda, word for word

Government public record — the full text of the published document, archived October 23, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

132 pages · scroll to read

Page 1 of 132

WEST WHITELAND TOWNSHIP
BOARD OF SUPERVISORS
Agenda
Wednesday, October 28, 2026
6:30 p.m.
Meeting ID: 848 4944 7386

Join Zoom Meeting
Passcode: 871814

Etiquette for
hybrid meetings

One tap mobile +16465588656

Meeting Packets can be found on Township website
Reminder to meeting participants: Please speak clearly into the microphone

Call To Order
Pledge of Allegiance
ANNOUNCEMENTS: See page 3 of the packet
The Board of Supervisors met on Friday, October 16 and prior to tonight’s meeting to
discuss matters of personnel and litigation
PUBLIC COMMENT: Comments from audience on items not on the agenda
CONSENT AGENDA:
1. Approval of October 14, 2026 Meeting Minutes
BUSINESS:
1. Authorization of a Stormwater Waiver for 457 Creamery Way
2. Approval of Police Policy: Tow Providers
3. 2027 Budget Discussion
a. Friends of the Parks 501c3 Budget
b. Capital Projects - Plan
c. Equipment Replacement Funds (Township)
d. Sewer Construction (Capital Projects) Fund
e. Solid Waste Fund
f. Technology Fund
g. Post Retirement Health & Life Insurance Fund and Pensions
h. Open Space Fund
4. Project Closeouts:
a. Approval of Final Closeout for Reserve at Glen Loch and Release of the
Maintenance Bond
5. Authorization to Advertise Ordinance Amendment for Spruce Drive Stop Signs
6. Consideration of Maintenance Agreements for the Ship Road Bridge Culvert
7. Authorization to proceed with issuing a Request for Proposals (RFP) for legal
services for the Zoning Hearing Board.

Page 2 of 132

8. Approval of Township Payment Report for October 28, 2026
9. Department Operational Reports:
a. Treasurer’s Financial Report
10. Township Commission Updates from Board Liaisons
11. Staff Updates
Adjournment

Next Meeting: November 10, 2026
Next Ordinance: 493
Next Resolution: 2026-39

Page 3 of 132

Community Announcements
October 28, 2026
The following announcements are provided for the information and convenience
of Township residents and meeting participants.
• Election Day is Tuesday, November 3rd
• Leaves and Branches Curbside Pickup – Friday, November 6th. Please have
leaves and bundled branches on the curbside by 6 am.
• Holiday Craft Fair – Saturday, November 7th from 10 a.m. to 2 p.m. at the
Church Farm School’s Founders Pavilion
Visit the West Whiteland Township website to sign up and learn how you can get
involved.

Page 4 of 132

MEMORANDUM
TO:

Board of Supervisors

FROM:

Todd Greenawalt

SUBJECT: Waiver request from the Stormwater Management Ordinance
DATE:

October 21, 2026

Motion:
To approve a waiver from the requirements Stormwater Management Ordinance No. 270 for
the proposed project at 457 Creamery Way in West Whiteland Township.
Background:
West Whiteland Township’s Stormwater Management Ordinance No. 270 authorizes the Board
of Supervisors to grant waivers from certain ordinance requirements.
This is a proposed project by the Chester County Facilities Department, for an office conversion
at 457 Creamery Way. The existing property is developed with a 35,982-sf one-story office
building with a large, paved driveway and parking area. Portions of the existing paved area will
be replaced and restriped. A total of 126 off-street parking spaces are proposed. Other
proposed site modifications include new loading bays and a sally port, sidewalk connections,
security fencing, pavement rehabilitation and additional stormwater conveyance inlets/piping.
Due to these proposed modifications and improvements, this project is subject to a stormwater
and grading permit. This permit was applied for by the applicant and subsequently sent for
review to SSM Group, the Township appointed engineer.
The plan for the project is attached along with the SSM Group review letter This project does
not require a Stormwater Management Facilities Maintenance Agreement because no new
stormwater management Best Management Practice (BMP’s) facilities are required. SSM has
offered their recommendation for the waiver request in their letter. Upon a favorable granting
of the waiver, SSM Group has determined the approval of the stormwater and grading permit
application.
Attachments:
457 Creamery Way Forensic Center Grading Plan
SSM review letter

Page 5 of 132

Spotts, Stevens and McCoy
1047 N. Park Road > Reading PA 19610
610.621.2000 > F. 610.621.2001 > SSMGROUP.COM

October 7, 2026

Todd Greenawalt
Director of Codes Enforcement – Permits and Inspections
West Whiteland Township
101 Commerce Drive,
Exton, PA 19341

RE:

Chester County Coroner’s Office Improvements
Stormwater Management Review 2
SSM File 101008.0411

Dear Todd:
We have reviewed the Stormwater Management Permit Application submitted by the property owners,
Chester County Facilities Department, for an office conversion at 457 Creamery Way.
We are in receipt of the following documents:
•

Stormwater Permit Plans for Existing Building Improvements for Chester County Coroner’s Office
(12 Sheets), prepared by Pennoni Associates Inc., dated June 30, 2026, last revised September 28,
2026; and

•

Response Letter to SSM’s August 25, 2026 Review, prepared by Pennoni Associates Inc., dated
September 28, 2026.

BACKGROUND
Chester County Facilities Department, the property owners of the 3.79 acre property referred to as tax parcel
number 41-4-31.12 located at 457 Creamery Way, are proposing to convert the existing office building to the
into the new Coroner’s Office. The existing property is developed with a 35,982-sf one-story office building
with a large, paved driveway and parking area. Portions of the existing paved area will be replaced and
restriped. A total of 126 off-street parking spaces are proposed.
The subject property is Zoned I-1 Limited Industrial. The proposed site contains two full access driveway
entrances to Creamery Way. The property is bound by office buildings to the west, south, and east; and by
Creamery Way to the north.
This review is limited to compliance with the Township’s Stormwater Management Ordinance (Chapter 270).
We offer the following comments:
WAIVER REQUEST
1. Section 270-29.E(3) – A waiver is requested to permit 12” HDPE pipe to the north and east of the
building in lieu of a 15” HDPE pipe minimum.
We have no objection to this request given that the receiving pipes are only 12-inches in diameter.
We note this waiver will need to be acknowledged at a future Board of Supervisors meeting.
ENGINEERING | SURVEYING | ENVIRONMENTAL SERVICES

Page 6 of 132

Todd Greenawalt | West Whiteland Township
SSM File 101008.0411
October 7, 2026
Page 2 of 3

STORMWATER MANAGEMENT
1. Section 270-32.A(3) – A statement, signed by the applicant, acknowledging that any revision to the
approved SWM site plan shall be submitted to and approved by the Township, and that a revised
erosion and sediment control plan shall be submitted to, and approved by, the Conservation District or
Township (as applicable) for a determination of adequacy prior to construction of the revised features.
This statement shall be signed prior to final submission.
2. Section 270-32.A(4) – The following signature block signed and sealed by the qualified licensed
professional responsible for the preparation of the SWM site plan:
"I (name), on this date (date of signature), hereby certify that the stormwater site plan meets all design
standards and criteria of Chapter 270 of the West Whiteland Township Code of Ordinances,
Stormwater Management." [Note: include signature, name, discipline of professional license, and
license stamp or seal here].
This statement shall be fully completed with a printed name and date prior to final submission.
3. Section 270-39 & Section 270-40, the Applicant is responsible for all fees associated with this
project.
All expenses incurred as part of the review of this Stormwater Management Permit Application shall
be reimbursed, prior to the issuance of the Stormwater Permit approval.
Please note that failure to reimburse all Township incurred expenses may result in the Township
placing a lien on the subject property to recover all incurred expenses associated with this permit
application.

The Plans are ADEQUATE as submitted.
Please provide the Township two (2) full size signed, dated, and sealed copies of the plans. Plans can be hand
delivered or mailed to the Township to the attention of Todd Greenawalt, Codes & Permit Department, at 101
Commerce Drive, Exton, PA 19341.
In addition to the hard copy plans, an electronic copy (i.e., PDF) of the signed, dated and sealed plan shall be
scanned and submitted to the Township.
The issuance of the Stormwater Management Permit is Conditioned upon the above items being adequately
addressed.
Upon the issuance of the Stormwater Permit, please contact Todd Greenawalt, at 610-363-9525 Ext. 2141 or
via email at [email protected] to set up a Pre-Construction Meeting.
Should you have any questions regarding our comments, please contact me.

Page 7 of 132

Todd Greenawalt | West Whiteland Township
SSM File 101008.0411
October 7, 2026
Page 3 of 3

Sincerely,
Spotts, Stevens and McCoy

Nick Szeredai, P.E.
Municipal Engineer
[email protected]
cc:

Joseph Briglia, Chester County Facilities Department ([email protected])
Ken Hoffman, RLA, Pennoni Associates Inc. ([email protected])

Page 8 of 132

101 Commerce Drive
Exton, Pennsylvania 19341

P ol ice D ep ar tm e nt

Tel: (610) 363–0200
Fax: (610) 363–6671
www.westwhiteland.org

__________________________________________________________________

MEMORANDUM
To:

Board of Supervisors

From: Captain Matthew Deceder, Interim Chief of Police
Date: October 28, 2026
Re:

Approval of the Police Department’s Authorized Tow Providers Policy

Motion: To approve the Authorized Tow Providers policy for inclusion in the West
Whiteland Township Police Department Policy and Procedure Manual.
The below listed policy has been prepared and is ready for your review. The policy has been
thoroughly vetted and meets current police accreditation standards. The policy was also reviewed
and approved by select members of the department, to include a representative of the police
officer's association.
•

5.5.1 Authorized Tow Providers (7 pages)

Background:
The police department reviews each policy biennially. With each review there are often revisions
based upon case law, best practices, or procedural changes. The above policy (5.5.1 Authorized
Tow Providers) has been updated to reflect an exemption to service fees, section III.B.1.

Attachment:
Red-lined Policy

Prepared by ALC

Page 9 of 132

WEST WHITELAND TOWNSHIP
POLICE DEPARTMENT
GENERAL ORDER 5.5.1
Title: AUTHORIZED TOW PROVIDERS
Effective Date: August 21st, 2021
Accreditation Standards: N/A

Revised: October 28th, 2026
Pages: 7

By Order of Captain Matthew R. Deceder - Interim Chief of Police

PURPOSE:

This policy establishes the requirements and regulations for any business or entity to act as
an Authorized Tow Provider for West Whiteland Township Police Department.

POLICY:

The West Whiteland Township Police Department relies upon private tow contractors to
provide tow related services. All Authorized Tow Providers shall meet the requirements set
forth in this policy. The authorized towing contractors shall represent themselves, the West
Whiteland Township Police Department, and the Township in a professional and ethical
manner at all times. Any violation of this General Order shall create grounds to terminate
a private tow contractor’s status as an Authorized Tow Provider for the West Whiteland
Township Police Department.

WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Authorized Tow Providers– 08/26/2021 - Page 1 of 7
Approved by the Board of Supervisors 10/28/2026

Page 10 of 132

PROCEDURES:
I.

ELIGIBILITY AND REQUIREMENTS
A. Eligibility
1. Any business or entity wishing to provide tow related services for the West Whiteland
Township Police Department shall submit an application (Appendix A) to the Patrol
Lieutenant requesting status as an Authorized Tow Provider in accordance with the
requirements set forth in this General Order. Authorized Tow Provider periods follow
the calendar year (January 1st through December 31st).
a. Any business or entity not currently holding the status of an Authorized Tow
Provider shall submit the application (Appendix A) and required documents
(Appendix B) between August 1st and October 1st for consideration to receive an
Authorized Tow Provider status in the following year.
b. Any business or entity currently holding the status of an Authorized Tow Provider
shall submit the application (Appendix A) and required documents (Appendix B)
between August 1st and November 1st for consideration to remain an Authorized
Tow Provider in the following year.
2. After initially submitting the required documents listed in Appendix B, an Authorized Tow
Provider shall provide updated documents through the approved year as needed. An
Authorized Tow Provider shall ensure that the Patrol Lieutenant receives all current and
valid documents required in Appendix B. An Authorized Tow Provider shall submit to
the Patrol Lieutenant in writing any changes to the original application or related
documents within five business days of the date the changes occur.
3. When submitting an application, the tow provider shall indicate whether they request
consideration to provide tow related services for commercial and/or non-commercial
vehicles. For the purposes of this General Order, the West Whiteland Township Police
Department defines the classifications as follows:
a. Commercial Vehicle – A vehicle with a gross vehicle weight (GVW) of 10,001
lbs. or greater.
b. Non-Commercial Vehicle – A vehicle with a gross vehicle weight (GVW) of
10,000 lbs. or less.
4. The Chief of Police, with the recommendation from the Patrol Lieutenant, shall decide
whether to authorize a single business or entity to provide tow related services for each
classification of vehicles. If the Chief of Police decides to authorize more than one
business or entity to provide tow related services for a vehicle classification, the Patrol
Lieutenant shall develop a fair and impartial tow rotation schedule.
B. Requirements
1. An Authorized Tow Provider must establish a business office and a secured storage
facility in West Whiteland Township or in a municipality sharing a contiguous border with
West Whiteland Township.

WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Authorized Tow Providers– 08/26/2021 - Page 2 of 7
Approved by the Board of Supervisors 10/28/2026

Page 11 of 132

a. The Authorized Tow Provider shall provide public and police access to its
business office and secured storage facility during typical business hours for the
purpose of providing payment, obtaining the release of a vehicle, inspecting a
vehicle, or any other acceptable practices related to the towing and storing of a
vehicle.
b. The secured storage facility shall include a fence and gate, or other barrier, to
prohibit the unauthorized access to a towed and/or stored vehicle.
c. The secured storage facility shall provide both indoor and outdoor storage.
2. An Authorized Tow Provider shall maintain the equipment and ability to provide the
services needed for their authorized vehicle classification.
a. An Authorized Tow Provider approved to provide services for Commercial
Vehicles shall maintain the ability to recover and tow a single commercial vehicle
including a combination commercial vehicle. Additionally, an Authorized Tow
Provider approved to provide services for Commercial Vehicles shall maintain
the ability to recover the load or contents of an overturned or disabled
Commercial Vehicle, as well as provide the necessary scene clean up where a
Commercial Vehicle is overturned, disabled, or involved in an accident.
b. An Authorized Tow Provider approved to provide services for Non-Commercial
Vehicles shall maintain the ability to simultaneously recover and tow at least two
non-commercial vehicles. Additionally, an Authorized Tow Provider approved to
provide services for Non-Commercial Vehicles shall maintain the ability to
provide the necessary scene clean up, where a Non-Commercial Vehicle is
overturned, disabled, or involved in an accident.
c. An Authorized Tow Provider shall maintain the ability to provide roadside service
and assistance for their approved classification(s) of vehicles. Roadside service
includes, but is not limited to, aiding with vehicle lockouts, changing flat tires,
and supplying fuel.
3. An Authorized Tow Provider shall be licensed as a salvor by the Pennsylvania
Department of Transportation and shall maintain its license to operate as a salvor for as
long as it remains an Authorized Tow Provider.
4. An Authorized Tow Provider shall display a history of fair and honest business practices.
An Authorized Tow Provider shall not engage in criminal or dishonest business
practices. An Authorized Tow Provider shall remain in good standing with the West
Whiteland Township Police Department, the Chester County District Attorney’s Office,
the Pennsylvania Office of the Attorney General, the Pennsylvania Department of
Transportation, and any other recognized agency that oversees the regulation of tow
and salvage providers.
5. An Authorized Tow Provider shall comply with all the laws, codes, rules, ordinances,
and regulations that govern and control the actions and operations of those services
incorporated in this General Order.
6. An Authorized Tow Provider shall not allow any equipment to be operated in an unsafe
manner, beyond the manufacturer’s stated capacity, or for a task the equipment was
not designed to complete.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Authorized Tow Providers– 08/26/2021 - Page 3 of 7
Approved by the Board of Supervisors 10/28/2026

Page 12 of 132

7. An Authorized Tow Provider shall ensure its employees are proficient in the practice of
towing and roadside service, and display professionalism in all interactions with
members of the public.
8. An Authorized Tow Provider shall obtain and maintain the insurance listed on Appendix
B as well as assume responsibility for any towed vehicle and its contents.
9. An Authorized Tow Provider shall maintain their equipment in a functional and
presentable manner. An Authorized Tow Provider shall stay current with all applicable
laws and regulations of the West Whiteland Township, the Commonwealth of
Pennsylvania, and the United States of America. In conforming with these laws and
regulations an Authorized Tow Provider shall:
a. Maintain properly registered, inspected, and insured vehicles.
b. Exclusively employ properly licensed and trained employees.
c. Comply with Title 75 Pa.C.S.A., Title 67 Pa.C.S.A., and Title 49 CFR, and all
other laws, statutes, or codes applicable to the towing, salvage, or processing of
vehicles.
II.

OPERATIONAL PROCEDURES
A. While on-call or providing tow related services for the West Whiteland Township Police
Department, an Authorized Tow Provider shall maintain the ability to receive requests for
service twenty-four hours a day. An Authorized Tow Provider shall ensure that it provides
the Patrol Lieutenant with a valid contact telephone number for their business or entity. The
Patrol Lieutenant shall provide this information to the members of the department and the
Chester County Department of Emergency Services.
B. Once called, an Authorized Tow Provider shall arrive at a scene in or near West Whiteland
Township within twenty minutes. The Tow Provider must promptly communicate any
anticipated or expected response delay to the police dispatcher or other representative of
the West Whiteland Township Police Department making the request for an Authorized Tow
Provider response. The on-duty West Whiteland Township Police Department supervisor
may elect to utilize another Authorized Tow Provider based upon the projected delay, or if
the original Authorized Tow Provider fails to answer the telephone.
C. If an Authorized Tow Provider needs assistance, they shall only utilize another Authorized
Tow Provider unless they obtain permission for the Chief of Police or his/her designee.
D. Authorized Tow Providers shall clean up, within reason, all of the debris created by or
related to an accident necessitating the recovery and towing of a vehicle. At no time, shall
an Authorized Tow Provider place the debris inside a towed vehicle or leave debris at the
scene that creates a hazard. Where scene cleanup involves the removal of spilled liquid or
non-solid material, the Authorized Tow Provider shall use an absorbing material in such
cleanup.
E. Normally, an Authorized Tow Provider should take and store all vehicles at their facility
described in § I(B)(1), unless.

WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Authorized Tow Providers– 08/26/2021 - Page 4 of 7
Approved by the Board of Supervisors 10/28/2026

Page 13 of 132

1. Directed otherwise by a West Whiteland Township Police Department officer,
pursuant to a vehicle stop, arrest, or another police investigation.
2. The vehicle’s owner requests the vehicle be towed to a location other than the
Authorized Tow Provider’s facilities, when towed from a crash scene or when towing
pursuant to a motorist assist.
F. Authorized Tow Providers shall assume that all vehicles are available for immediate release
unless a West Whiteland Township Police Department places a hold on the vehicle.
Authorized Tow Providers shall not release a vehicle with a hold on it without authorization
from a West Whiteland Township Police Department officer. The Authorized Tow Provider
shall document the officers who placed the hold on the vehicle as well as who provided the
authorization to release the vehicle.
III.

SERVICE FEES
A. The West Whiteland Township Police Department shall establish a Schedule of Fees for
Non-Commercial Vehicles (Appendix C) and a Schedule of Fees for Commercial Vehicles
(Appendix D).
B. An Authorized Tow Provider shall not charge anything above or outside the Schedule of
Fees.
1. Exemption: Up to a 3% credit card fee (surcharge) is permitted to pass the
merchant’s cost of credit card processing directly to the consumer.
C. Collectively, the Authorized Tow Providers may submit a request in writing to the Patrol
Lieutenant for a change in the Schedule of Fees. A request must include supporting
justification for any change(s) in the fee schedule. The Authorized Tow Providers must
submit any request for changes for the following calendar year by November 1 st of the
previous calendar year.

IV.

AUDIT
A. The Patrol Lieutenant shall facilitate an audit of the Authorized Tow Providers at least once
a year to verify compliance with this General Order.
B. Authorized Tow Providers shall maintain invoices for all calls for service associated with the
West Whiteland Township Police Department. At a minimum, the invoices must contain the
following information:
1. The date, time, and location of the service call.
2. The vehicle’s information, including the vehicle’s registration and/or VIN information.
3. The vehicle owner’s name and telephone number.
4. The date and time of the vehicle’s release, and the identity of the person to whom
the vehicle was released.
5. An itemized list of the fees charged in connection with the towing and/or service of
the vehicle.

WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Authorized Tow Providers– 08/26/2021 - Page 5 of 7
Approved by the Board of Supervisors 10/28/2026

Page 14 of 132

C. Authorized Tow Providers shall retain all records and invoices associated with calls for
service with the West Whiteland Township Police Department for their duration they serve
as an Authorized Tow Provider or in accordance with the retention regulations and
schedules set forth by state and federal law, and shall provide such records and invoices to
the West Whiteland Township Police Department upon request.
D. The Patrol Lieutenant, or designee, shall provide the Authorized Tow Agency with notice of
at least ten business days before picking up copies of invoices related to calls for service
associated with the West Whiteland Township Police Department.
V.

ADMINISTRATION
A. The Patrol Lieutenant shall oversee all matters involving this General Order and Authorized
Tow Providers.
B. If needed, the Patrol Lieutenant shall publish an on-call tow rotation for the following year
no later than November 30th of the previous calendar year.
C. A West Whiteland Township Police Department supervisor may file a complaint with the
Patrol Lieutenant for any issues involving an Authorized Tow Provider including, but not
limited to, the following:
1. The failure to field a request for service.
2. The slow response to a request for service.
3. Any violations of this General Order.
4. Any unsafe, unprofessional, or illegal actions.
D. The Chief of Police, at his or her discretion, may accept applications and approve
businesses and entities as Authorized Tow Providers that do not comply with § I(B)(1) if no
suitable business or entity in compliance with § I(B)(1) otherwise applies for an Authorized
Tow Provider status.
E. The Chief of Police reserves the right to reject any and all applications, to waive any
irregularities and/or information in any application, and to make eligible any applicant in any
manner, consistent with applicable laws, that serve the best interest of the West Whiteland
Township Police Department.
F. The Chief of Police retains the right to temporarily and preliminarily suspend a business or
entity's status as an Authorized Tow Provider for cause, pending an inquiry or
investigation into the allegations giving rise to the suspension. Such temporary
suspension shall not be considered an adjudication.
G. If, after performing an inquiry or investigation, the Chief of Police determines an
Authorized Tow Provider violated the terms of this General Order and that such violation
warrants suspension or termination from the tow rotation, the Chief of Police shall
communicate this decision in writing to the offending Authorized Tow Provider and advise
the Authorized Tow Provider of its right to a public hearing under Pennsylvania’s Local
Agency Law. Should the affected business or entity desire a public hearing, it must submit
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Authorized Tow Providers– 08/26/2021 - Page 6 of 7
Approved by the Board of Supervisors 10/28/2026

Page 15 of 132

a written request for a hearing to the Chief of Police within 30 days of receiving notice of
suspension or termination.
H. The Chief of Police shall limit the number of Authorized Tow Providers to no more than four
vendors at any given time.

WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Authorized Tow Providers– 08/26/2021 - Page 7 of 7
Approved by the Board of Supervisors 10/28/2026

Page 16 of 132

MEMORANDUM
TO:

Board of Supervisors

FROM:

Pam Gural-Bear, Township Manager
Caroline Partridge, Finance Director/CFO

SUBJECT:

2027 Budget Discussion – Capital Projects, Enterprise
Funds, and Long-Term Financial Obligations

DATE:

October 23, 2026

Motion
None – for discussion only.
Background
The 2027 budget process is moving from departmental operating budgets to capital planning,
enterprise fund finances, and long-term financial obligations. At the previous meeting, the Board
reviewed departmental budget requests, service needs, and rising operating costs. This meeting
will focus on how the Township will fund infrastructure, equipment replacement, sewer and solid
waste services, and other financial commitments while maintaining a balanced and sustainable
budget.
The meeting will also include a presentation by Friends of the Parks, a 501(c)(3) nonprofit
organization and Township Board, on its proposed 2027 draft budget. This budget is separate from
the Township’s budget and is presented for discussion only. Friends of the Parks anticipates
approving its budget at its November meeting.
The Board will discuss the following items:
• Friends of the Parks – 2027 Draft Budget
• Capital Projects Plan
• Township Equipment Replacement Funds
• Sewer Construction (Capital Projects) Fund
• Solid Waste Fund
• Technology Fund
• Post-Retirement Health and Life Insurance Fund and Pensions
• Open Space Fund
Capital Projects and Equipment Replacement
The Township must plan for the maintenance and replacement of roads, sewer infrastructure,
vehicles, equipment, technology, parks assets, and other public facilities. The Board will review
proposed capital projects, estimated costs, replacement schedules, priorities, and available
funding.
Annual transfers from the General Fund to capital and equipment replacement funds have
historically been approximately $800,000 to $1 million. These transfers support planned
improvements and help reduce reliance on deferred maintenance or unplanned borrowing.
However, capital funding must be balanced against the cost of providing daily Township services
and the revenues available to support both operating and capital needs.

Page 17 of 132

Sewer Operating Fund and Rate Study
The Township’s sanitary sewer system includes approximately 105 miles of pipelines and force
mains and five pump stations, with a sixth one under construction. Operating and maintaining this
infrastructure requires ongoing expenditures, while aging facilities and planned improvements
create additional capital funding needs.
The Sewer Rate Study prepared by Remington & Vernick Engineers evaluates sewer system
revenues, operating expenses, capital improvements, and long-term financial requirements. The
analysis identifies the need for sufficient recurring revenue to cover operating costs, support
infrastructure investments, and maintain appropriate financial reserves.
The current annual residential sewer rate is $285 per Equivalent Dwelling Unit (EDU). The
Township’s operating projections indicate a gap between sewer operating revenues and
expenditures that must be addressed to achieve sustainable operations.
Staff Recommendation for 2027 Sewer Rates
Staff will present the following proposed annual rate structure for Board consideration:
•
•
•

Regular rate: $300 per EDU
Early-payment discounted rate: $285 per EDU
Late rate: $315 per EDU

The proposed regular rate is intended to increase recurring revenue while retaining the existing
$285 rate as an incentive for eligible customers who pay early. The proposed late rate would be
$315 per EDU. These rates are recommendations for discussion and have not been adopted.
The proposed 2027 adjustment represents a first step toward closing the sewer operating budget
gap; it is not expected to resolve the entire deficit in one year. At the October 28 meeting, staff will
present comparisons with sewer rates in other municipalities and discuss the study’s financial
projections and the effect of the proposed rates.
Staff will also discuss a five-year financial plan to address the operating expenditure gap
progressively. This planning will consider projected costs, future revenues, potential rate
adjustments, and capital requirements, with the goal of bringing recurring revenues into alignment
with operating expenditures over time. The Board will have an opportunity to review the information
and provide direction on the proposed rates and longer-term approach.
Solid Waste Fund and Rates
The Township’s trash and recycling services are funded through user fees. According to the
Township’s published information, expenses exceeded revenues in the Solid Waste Fund before
the 2026 fee adjustment. The annual household fee increased from $89 to $223 for 2026 following
a new collection contract that was approximately 42% more expensive than the previous contract.
The Board will review the 2027 Solid Waste Fund budget, including projected collection costs,
revenues, and the fund’s financial position, to determine whether current fees are sufficient to
cover service costs. Any future adjustments will need to reflect contractual obligations and
anticipated operating expenses.

Page 18 of 132

Other Funds and Long-Term Obligations
The Board will review the remaining funds in the context of their intended purposes, planned
expenditures, and available resources:
•
•
•
•
•

Technology Fund: Planned technology upgrades and replacement needs.
Equipment Replacement Funds: Vehicle and equipment replacement schedules and
funding.
Sewer Construction Fund: Capital improvements and infrastructure investments.
Open Space Fund: Funding for open space preservation priorities.
Post-Retirement Health and Life Insurance Fund and Pensions: Current funding levels
and future financial obligations.

These reviews will help the Board evaluate competing funding priorities and the resources needed
to meet both planned expenditures and long-term commitments.
Financial Planning and Next Steps
The discussion will inform the remaining 2027 budget process, including decisions about capital
project timing, equipment replacement, enterprise fund revenues, and long-term obligations. Staff
will incorporate Board direction and updated financial information into the final budget revision.
For the Sewer Fund, the proposed 2027 rate adjustment and five-year financial planning process
will be important steps toward addressing the operating deficit. The broader objective is to align
recurring revenues with operating costs, maintain essential services, and fund infrastructure
responsibly without shifting avoidable costs to future years.
Attachment
Sewer Rate Study and Connection Fee Analysis

Page 19 of 132

West Whiteland Sewer
Tapping Fee and Rate Study

PREPARED FOR
West Whiteland Township
101 Commerce Drive
Exton, Chester County, Pennsylvania 19341

West Whiteland
PREPARED BY

REMINGTON & VERNICK ENGINEERS
555 Croton Road, Suite 401, King of Prussia, PA 19406
(856) 795-9595
May 2026

Page 20 of 132

WEST WHITELAND TOWNSHIP
SEWER RATE STUDY AND CONNECTION FEE ANALYSIS
Introduction:
Remington & Vernick Engineers (RVE) was retained by West Whiteland Township (Township) to
complete a Sewer Rate Study and Sewer Tapping Fee Study. West Whiteland Township, located in
Chester County, Pennsylvania, serves approximately 19,632 residents per the 2024 U.S. Census, with
approximately 13,651.95 Equivalent Dwelling Units (EDU) per data provided by West Whiteland
Township. The Township owns and operates five (5) sanitary sewer pump stations and approximately 100
miles of sanitary sewer pipelines and force mains. Sewer billing utilizes a combination of flat fees for
residential users and flow-based billing for commercial users. The current rate structure is a flat annual
rate for residential units at $285 per EDU. The commercial rate structure utilizes a flat fee of $71.25 per
quarter and a flow based $9.00 per 1,000 gallons after the first 8,000 gallons. The Township’s current
tapping fee is $5,300 per Equivalent Dwelling Unit (EDU).
Sewer Rate Study:
West Whiteland Township commissioned RVE to evaluate the existing sewer rate structure and analyze
the financial impact of necessary capital improvements on customers. Ensuring adequate funding for
continuous sewer system operation is essential for public health, safety, and environmental protection.
Revenues must meet or exceed expenditures and allow for a small surplus to support emergency events
and system resilience.
Based on the Five-Year Capital Improvement Plan (CIP) prepared in 2017, RVE developed an updated
CIP for this rate study to reflect current construction costs and the present condition of the Township’s
pump stations and sewer infrastructure. This CIP was reviewed and updated in coordination with
Township financial audits and budget data from 2021 through 2025. Using this information, financial
projections were created to determine the sewer rate structure necessary to support ongoing system
operation and long-term capital needs. Only consistent and verifiable revenue and expense items from the
Township’s budgets and audits were used in this analysis to ensure accuracy and repeatability.
Commercial Rate structure:
Commercial sewer revenue can fluctuate over time because it is directly tied to water consumption. When
commercial properties are vacant or operating at reduced capacity, their water usage—and therefore their
sewer charges—declines. As a result, revenue from commercial users can be variable and less predictable.
In contrast, residential sewer rates are structured as a flat fee. This provides a stable and consistent source
of revenue, regardless of individual household water usage.

Page 21 of 132

WEST WHITELAND TOWNSHIP
SEWER RATE STUDY AND CONNECTION FEE ANALYSIS

Because of this structure, when commercial revenue falls short due to vacancies or decreased
consumption, the overall funding needs of the sewer system do not change. In those situations, a greater
share of the financial burden is effectively carried by residential customers, whose flat-rate payments
continue regardless of changes in commercial activity.
In light of this disparity between commercial and residential rates RVE recommends commercial revenue
be switched to a flat rate structure billed per EDU. This switch to a flat-based rate will allow West
Whiteland to bill commercial customers more equitably.
Rate Structure Evaluation:
1. No Rate Increase Projection:
A financial projection assuming no rate increase indicated that the sewer fund balance will be
negative by 2031. This scenario demonstrates the need for proactive rate adjustments to maintain
financial stability.
2. Immediate Rate Increase Projection (Estimated $100,000 allocated for capital reserves for sewer
construction projects):
This scenario maintains the existing flat rate structure while applying varying annual rate
increases with an initial high increase. Based on the financial model an upfront rate increase of
23% in 2027 will maintain a positive end fund balance and annual surplus from the year 2027
through 2031. This 23% increase will result in a monetary change from the current residential flat
rate of $285 to $360. Following the initial corrective increase a standard 5% yearly increase is
recommended and will maintain a positive end fund balance through 2031.
3. Immediate Rate Increase Projection (Estimated $1,000,000 allocated for capital reserves for
sewer construction projects):
This scenario maintains the existing flat rate structure while applying varying annual rate
increases with an initial high increase. Based on the financial model an upfront rate increase of
45% in 2027 will maintain a positive end fund balance and annual surplus from the year 2027
through 2031. This 45% increase will result in a monetary change from the current residential flat
rate of $285 to $420. Following the initial corrective increase a standard 5% yearly increase is
recommended and will maintain a positive end fund balance through 2031.

Page 22 of 132

WEST WHITELAND TOWNSHIP
SEWER RATE STUDY AND CONNECTION FEE ANALYSIS

4. Gradual Rate Increase Projection (Estimated $100,000 allocated for capital reserves for sewer
construction projects):
This scenario maintains the existing flat rate structure while applying varying annual rate
increases with a more gradual and spread-out rate increase. Based on the financial model, an
upfront rate increase of 15% increase for 3 years from 2027 to 2029 and a standard subsequent
5% yearly increase. These increases will result in a positive end fund balance through 2031. This
increase will result in yearly rental fees increasing from $285 to $330 in 2027 to $440 in 2029.
5. Gradual Rate Increase Projection (Estimated $1,000,000 allocated for capital reserves for sewer
construction projects):
This scenario maintains the existing flat rate structure while applying varying annual rate
increases with a more gradual and spread-out rate increase. Based on the financial model, an
upfront rate increase of 23% increase for 3 years from 2027 to 2029 and a standard subsequent
3% yearly increase. These increases will result in a positive end fund balance through 2031. This
increase will result in yearly rental fees increasing from $285 to $360 in 2027 to $560 in 2029.
Chester County Rate Examples:
RVE conducted a rate analysis of several municipalities within Chester County for comparison of Sewer
Rate Fees. The results show that West Whiteland Township’s annual sewer rates are significantly lower
than those of other municipalities. Currently, the lowest annual residential sewer rate among the
compared townships is $319.00, while West Whiteland’s current annual rate is $285, demonstrating a
substantial difference. This significant gap in sewer rates indicates both the capacity and the motivation
for West Whiteland Township to raise its sewer rates.
Sewer Tapping Fee:
The method utilized to determine the new sewer tapping fee utilizes the weighted value of the existing
utility systems less depreciation and divides that value by the number of existing service connections (i.e.,
Equivalent Dwelling Units (EDU’S) to determine a cost-based fee for new users. Currently, the
Township defines one EDU as 232 GPD/EDU. This definition is based on the existing average flow
divided by the number of units.

Page 23 of 132

WEST WHITELAND TOWNSHIP
SEWER RATE STUDY AND CONNECTION FEE ANALYSIS
The valuation of West Whiteland was developed through a detailed inventory and assessment
of the sanitary sewer systems. Using two cost-based methodologies, Original Cost Less
Depreciation (OCLD) and Replacement Cost New Less Depreciation (RCNLD), the value of each system
was calculated based on data of the system and RVE’s past experience with system valuations, current
unit cost estimates, and standard depreciation practices. To provide a balanced and representative
valuation, the final values were determined by taking the average of the OCLD and RCNLD results for
each utility system.
Based on this approach, the weighted average value for the sanitary sewer system is $76,480,693.18 as
reflected in the attached valuation analysis summary. These figures reflect a cost-based estimate of the
current value of the existing infrastructure and will serve as the foundation for future financial planning
and the 2026 Updated Connection Fee Analysis.

Figure 1 Valuation Analysis Summary

With a total of 13,651.95 EDU’s, the recommended sewer connection fee is calculated to be $5,602 per
connection. This connection fee increase represents a $302 fee increase from the existing fee of $5,300.
This fee increase represents a fair and equitable share of the existing system investment and are structured
to ensure that new customers contribute proportionally to the infrastructure from which they will benefit.

Page 24 of 132

WEST WHITELAND TOWNSHIP
SEWER RATE STUDY AND CONNECTION FEE ANALYSIS
The calculations reflect sound engineering and financial principles, meet all applicable regulatory
requirements, and support the Township’s long-term goal of financial sustainability without placing
undue burden on existing ratepayers.
Summary:
The study concludes that West Whiteland Township must adjust its sewer rates to maintain a healthy
sewer fund and meet long-term capital needs. The sewer tapping fee should be increased to $5,602 per
EDU based on a cost-based valuation of existing infrastructure. Together, this adjustment ensures the
Township’s sewer utility remains financially resilient, equitable, and prepared for future growth and
capital investment.

Page 25 of 132

WEST WHITELAND TOWNSHIP
SEWER RATE STUDY AND CONNECTION FEE ANALYSIS

APPENDIX A:
Rate Study

Page 26 of 132

Sewer Rates - No Increase
2024 Actual
Cost of Sewer Rental Fee
Avg Cost/Yr
Total Revenues
INTEREST EARNINGS
INTEREST - INTEREST EARNINGS - Solid Waste Fund
SOLID WASTE REVENUE
SERVICE FEES (Start 13K EDUs)
EDU Forecast (1% Growth)
CLOVER MILL PUMP STATION REIMBURSEMENT - UWCHLAN TWP
MISC (EAST CALN, INDUSTRIAL WASTE SURCHARGE)
SEWER BILLING LATE FEES
Sub Total SEWER FUND

2025 Actual

2026 Budget

2027 Projected

2028 Projected

2029 Projected

2030 Projected

2031 Projected

2032 Projected

2033 Projected

2034 Projected

2035 Projected

2036 Projected

2037 Projected

285.00
285.00

201,000.00

200,000.00

100,000.00

3,990,000

3,672,505

3,871,480

3,909,536

3,947,974

3,986,794

4,026,004

4,065,605

4,105,605

4,146,000

4,186,804

4,228,012

4,269,633

4,311,674

13,584

13,718

13,853

13,989

14,126

14,265

14,406

14,547

14,691

14,835

14,981

15,129

303,000
10,000.00
15,000.00
4,318,000.00

200,000
10,000.00
6,250.00
3,888,755.40

200,000
10,000.00
6,437.50
4,087,917.40

200,000
10,000.00
6,437.50
4,125,973.45

200,000
10,000.00
6,437.50
4,164,411.40

200,000
10,000.00
6,437.50
4,203,231.25

200,000
10,000.00
6,437.50
4,242,441.55

200,000
10,000.00
6,437.50
4,282,042.30

200,000
10,000.00
6,437.50
4,322,042.05

200,000
10,000.00
6,437.50
4,362,437.95

200,000
10,000.00
6,437.50
4,403,241.40

200,000
10,000.00
6,437.50
4,444,449.55

200,000
10,000.00
6,437.50
4,486,070.95

200,000
10,000.00
6,437.50
4,528,111.30

Total Revenues

4,519,000.00

4,088,755.40

4,187,917.40

4,225,973.45

4,264,411.40

4,303,231.25

4,342,441.55

4,382,042.30

4,422,042.05

4,462,437.95

4,503,241.40

4,544,449.55

4,586,070.95

4,628,111.30

Sewer Operating Expenses
SALARY & BENEFITS (5% Inc)
TREATMENT COSTS - DOWNINGTOWN AREA REGIONAL AUTHORITY (5% Inc)
TREATMENT COSTS - WEST GOSHEN SEWER AUTHORITY - Does not include Capital costs sharing)
MAINTENANCE & OPERATIONS (5% Inc)
CONTRACTED & PROFESSIONAL SERVICES (5% Inc)
Sub Total Sewer Fund Expenses

800,000.00
1,178,000.00
1,616,000.00
870,810.00
265,733.00
4,730,543.00

770,000.00
1,480,000.00
1,200,000.00
645,000.00
135,000.00
4,230,000.00

1,160,000.00
1,300,000.00
1,215,000.00
670,000.00
230,000.00
4,575,000.00

1,218,000.00
1,365,000.00
1,275,750.00
640,000.00
475,000.00
4,973,750.00

1,278,900.00
1,433,250.00
1,339,537.50
659,200.00
498,750.00
5,209,637.50

1,342,845.00
1,504,912.50
1,406,514.38
678,976.00
523,687.50
5,456,935.38

1,409,987.25
1,580,158.13
1,476,840.09
699,345.28
549,871.88
5,716,202.62

1,480,486.61
1,659,166.03
1,550,682.10
720,325.64
577,365.47
5,988,025.85

1,554,510.94
1,742,124.33
1,628,216.20
741,935.41
606,233.74
6,273,020.63

1,632,236.49
1,829,230.55
1,709,627.01
764,193.47
636,545.43
6,571,832.95

1,713,848.31
1,920,692.08
1,795,108.36
787,119.27
668,372.70
6,885,140.73

1,799,540.73
2,016,726.68
1,884,863.78
810,732.85
701,791.34
7,213,655.38

1,889,517.77
2,117,563.01
1,979,106.97
835,054.84
736,880.90
7,558,123.49

1,983,993.66
2,223,441.17
2,078,062.32
860,106.48
773,724.95
7,919,328.57

Total Expenses

4,730,543.00

4,230,000.00

4,575,000.00

4,973,750.00

5,209,637.50

5,456,935.38

5,716,202.62

5,988,025.85

6,273,020.63

6,571,832.95

6,885,140.73

7,213,655.38

7,558,123.49

7,919,328.57

(52,500.00)
(52,500.00)
(105,000.00)
(100,000.00)
(310,000.00)

(55,125.00)
(55,125.00)
(110,250.00)
(100,000.00)
(320,500.00)

(57,881.25)
(57,881.25)
(115,762.50)
(100,000.00)
(331,525.00)

(60,775.31)
(60,775.31)
(121,550.63)
(100,000.00)
(343,101.25)

(63,814.08)
(63,814.08)
(127,628.16)
(100,000.00)
(355,256.31)

(67,004.78)
(67,004.78)
(134,009.56)
(100,000.00)
(368,019.13)

(70,355.02)
(70,355.02)
(140,710.04)
(100,000.00)
(381,420.08)

(73,872.77)
(73,872.77)
(147,745.54)
(100,000.00)
(395,491.09)

(77,566.41)
(77,566.41)
(155,132.82)
(100,000.00)
(410,265.64)

(81,444.73)
(81,444.73)
(162,889.46)
(100,000.00)
(425,778.93)

Transfers & Adjustments
Transfers In
Transfers Out
Transfer to Technology
Transfer to Sewer Construction For Vehicle/Equip Replacement
Transfer to Capital Reserve (Sewer Construction)
Transfer to Debt Service
Total Transfers Out

(16,000.00)
(50,000.00)

(31,000.00)
(50,000.00)

(48,000.00)
(50,000.00)

(100,000.00)
(166,000.00)

(100,000.00)
(181,000.00)

(100,000.00)
(198,000.00)

(50,000.00)
(50,000.00)
(100,000.00)
(100,000.00)
(300,000.00)

Net Operating Result

(377,543.00)

(322,244.60)

(585,082.60)

(1,047,776.55)

(1,255,226.10)

(1,474,204.13)

(1,705,286.07)

(1,949,084.80)

(2,206,234.89)

(2,477,414.13)

(2,763,319.42)

(3,064,696.92)

(3,382,318.19)

(3,716,996.20)

Fund Balance
Starting Fund Balance
Surplus/Deficit
Ending Fund Balance

7,640,150.00
(377,543.00)
7,262,607.00

7,262,607.00
(322,244.60)
6,940,362.40

6,940,362.40
(585,082.60)
6,355,279.80

6,355,279.80
(1,047,776.55)
5,307,503.25

5,307,503.25
(1,255,226.10)
4,052,277.15

4,052,277.15
(1,474,204.13)
2,578,073.03

2,578,073.03
(1,705,286.07)
872,786.95

872,786.95
(1,949,084.80)
(1,076,297.85)

(1,076,297.85)
(2,206,234.89)
(3,282,532.74)

(3,282,532.74)
(2,477,414.13)
(5,759,946.87)

(5,759,946.87)
(2,763,319.42)
(8,523,266.29)

(8,523,266.29)
(3,064,696.92)
(11,587,963.21)

(11,587,963.21)
(3,382,318.19)
(14,970,281.39)

(14,970,281.39)
(3,716,996.20)
(18,687,277.59)

-4.44%

-8.43%

-16.49%

-23.65%

-36.38%

-66.15%

-223.32%

204.98%

75.47%

47.97%

35.96%

29.19%

24.83%

-100.00%

Page 27 of 132

Sewer Rates - Immediate Increase ($100,000 to Capital Reserves)
Cost of Sewer Rental Fee
Avg Cost/Yr
Total Revenues
INTEREST EARNINGS
INTEREST - INTEREST EARNINGS - Solid Waste Fund
SOLID WASTE REVENUE
SERVICE FEES (Start 13K EDUs)
EDU Forecast (1% Growth)
CLOVER MILL PUMP STATION REIMBURSEMENT - UWCHLAN TWP
MISC (EAST CALN, INDUSTRIAL WASTE SURCHARGE)
SEWER BILLING LATE FEES
Sub Total SEWER FUND

2024 Actual

2025 Actual

2026 Budget

2027 Projected

2028 Projected

2029 Projected

2030 Projected

2031 Projected

2032 Projected

2033 Projected

2034 Projected

2035 Projected

2036 Projected

2037 Projected

400.00
420.00
400.00
420.00
5% Increase in rates

450.00
450.00

480.00
480.00

510.00
510.00

540.00
540.00

570.00
570.00

600.00
600.00

630.00
630.00

285.00
285.00

360.00
360.00
23%

380.00
380.00
5%

201,000.00

200,000.00

100,000.00

3,990,000

3,672,505

3,871,480

4,938,361

5,263,965

5,595,500

5,933,059

6,419,376

6,914,702

7,419,159

7,932,892

8,456,024

8,988,702

9,531,068

13,584

13,718

13,853

13,989

14,126

14,265

14,406

14,547

14,691

14,835

14,981

15,129

303,000
10,000.00
15,000.00
4,318,000.00

200,000
10,000.00
6,250.00
3,888,755.40

200,000
10,000.00
6,437.50
4,087,917.40

200,000
10,000.00
6,437.50
5,154,798.70

200,000
10,000.00
6,437.50
5,480,402.70

200,000
10,000.00
6,437.50
5,811,937.50

200,000
10,000.00
6,437.50
6,149,496.10

200,000
10,000.00
6,437.50
6,635,813.50

200,000
10,000.00
6,437.50
7,131,139.90

200,000
10,000.00
6,437.50
7,635,596.20

200,000
10,000.00
6,437.50
8,149,329.10

200,000
10,000.00
6,437.50
8,672,461.60

200,000
10,000.00
6,437.50
9,205,139.50

200,000
10,000.00
6,437.50
9,747,505.90

Total Revenues

4,519,000.00

4,088,755.40

4,187,917.40

5,254,798.70

5,580,402.70

5,911,937.50

6,249,496.10

6,735,813.50

7,231,139.90

7,735,596.20

8,249,329.10

8,772,461.60

9,305,139.50

9,847,505.90