On the agenda: Orange Board of Supervisors' Regular Meeting — data center (Apr 27)

ORANGE COUNTY BOARD OF SUPERVISORS AGENDA
GORDON BUILDING
112 WEST MAIN STREET – ORANGE, VIRGINIA 22960
TUESDAY, APRIL 27, 2021 – 5:00 p.m.
_________________________________________________________________________________________________________________________
Unless otherwise indicated or unless relocated by the Board, agenda items will be taken in order. The Board reserves the right to remove, add, and/or
relocate agenda items as necessary. Public Hearings will begin promptly at the advertised times. A time limit may be imposed by the Chairman on
speakers addressing the Board. Anyone wishing to address the Board during a Public Hearing must sign in on the forms that are located on the table
outside of the Board Room. Forms should be submitted to the Chief Deputy Clerk and speakers will be called in order. No disruptive signs, placards,
noises, attire, or behavior will be permitted. Please silence all cell phones and other audible devices.
_________________________________________________________________________________________________________________________

NOTE: While this meeting will be held in-person, the meeting, in its entirety, will also be streamed live on the County’s
YouTube Channel, available at https://www.youtube.com/c/OrangeCountyVirginia. Because of the COVID-19 Pandemic
and limitations on physical gatherings, the public is encouraged to view the meeting live and to avoid attending in-person.
1.

CALL TO ORDER
a.
Pledge of Allegiance

2.

ADOPTION OF AGENDA

3.

SPECIAL PRESENTATIONS AND APPEARANCES
a.
Quarterly Update from the Fire Chiefs Association: Jeff Mendonca, President

4.

CONSENT AGENDA
a.
FY21 Budget Amendments (Supplementals and Transfers): Glenda Bradley, Assistant County Administrator
for Management Services
b.
Adoption of the April 13, 2021 Orientation Minutes: Alyson Simpson, Chief Deputy Clerk
c.
Adoption of the April 13, 2021 Worksession Minutes: Alyson Simpson, Chief Deputy Clerk
d.
Adoption of the April 13, 2021 Regular Meeting Minutes: Alyson Simpson, Chief Deputy Clerk

5.

NEW BUSINESS
a.
Adoption of the FY2022-FY2026 Capital Improvements Plan (CIP): Stephanie Straub, Assistant to the County
Administrator
b.
Award of the Contracts for General Engineering and Architectural Services: Amanda Amos, Procurement
Coordinator
c.
Sole Source Award to Zoll Medical Corporation for the Purchase of Ventilators: Amanda Amos, Procurement
Coordinator
d.
Airport Grant Opportunity: Kurt Hildebrand, Assistant County Administrator for Operations

6.

OLD BUSINESS
a.
Adoption of Ordinance for Tax Rates for Calendar Year 2021: Glenda Bradley, Assistant County Administrator
for Management Services (Carried over from the April 13, 2021 Public Hearing)
b.
Adoption and Appropriation of Operating and Capital Budget for Fiscal Year 2022: Glenda Bradley, Assistant
County Administrator for Management Services (Carried over from the April 13, 2021 Public Hearing)

7.

DEPARTMENT DIRECTOR / CONSTITUTIONAL OFFICER REPORTS

8.

COUNTY ATTORNEY’S REPORT: Thomas Lacheney, County Attorney

9.

COUNTY ADMINISTRATOR’S REPORT: Theodore L. Voorhees, County Administrator
a.
Board of Supervisors’ Two-Year Strategic Priorities; FY 2021 Third Quarter Update
b.
Resolution of Interest in Participating in a Regional Cigarette Tax Administration

10.

BOARD COMMENT

11.

INFORMATIONAL ITEMS (NO ACTION REQUIRED)
a.
CSA Monthly Report: Alisha Vines, Office on Youth Director
b.
Economic Development Quarterly Report: Rose Deal, Economic Development Director
c.
Tourism Quarterly Report: Lori Landes-Carter, Tourism Manager
d.
Social Services Quarterly Report: Crystal Hale, Social Services Director
e.
Culpeper Soil and Water Conservation District Minutes; March 2, 2021
f.
Rapidan Service Authority Minutes; December 17, 2020
g.
Rapidan Service Authority Minutes; February 18, 2021
Page 1 of 2

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12.

APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTEES

13.

CALENDAR
a.
Consideration to Schedule a Public Hearing for REZ 20-01 (Signature Series Development, LLC; C-2 and R-4
to PDM) on May 25, 2021

14.

CLOSED MEETING

15.

ADJOURN

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Page 4 of 113

04/13/2021 15:16
gbradley

|ORANGE COUNTY, VA
|BUDGET AMENDMENTS JOURNAL ENTRY PROOF

|P
1
|bgamdent

LN
ORG
OBJECT PROJ ORG DESCRIPTION
ACCOUNT DESCRIPTION
PREV
BUDGET
AMENDED
ACCOUNT
LINE DESCRIPTION
EFF DATE
BUDGET
CHANGE
BUDGET ERR
____________________________________________________________________________________________________________________________________
YEAR-PER JOURNAL
2021

10

EFF-DATE

REF 1

REF 2

417 04/27/2021 BAMEND BA 042721

SRC JNL-DESC
BUA BA 042721

ENTITY AMEND
1

2

1 30033502 33250
Misc-Treasurer Fees
1100-300335-33250-1-12-18-0000-000-00000-

(Misc)Miscellaneous
-1,620.00
-1,000.00
Sheriff's Office Donation
04/27/2021

-2,620.00

2 43120001 46350
Sheriff's Office-Reg
1100-431200-46350-3-31-00-0000-000-00000-

Police Supplies
51,150.00
1,000.00
Sheriff's Office Donation
04/27/2021

52,150.00

3 30045070 35876
Cat Aid-State-Arts & CulturalDept. of Historic Resources
.00 -1,000,000.00 -1,000,000.00
1100-300450-35876-7-72-26-0000-000-00000State Grant-Dept of Historic R 04/27/2021
4 47201009 43296
Cult Enrich & Contr-Arts
1100-472010-43296-7-72-00-4752-000-00000-

Single Pass-through Expenses
.00 1,000,000.00
State Grant-Dept of Historic R 04/27/2021
** JOURNAL TOTAL

1,000,000.00

0.00

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04/13/2021 15:16
gbradley

|ORANGE COUNTY, VA
|BUDGET AMENDMENT JOURNAL ENTRY PROOF

|P
2
|bgamdent

CLERK: gbradley
YEAR PER
JNL
SRC ACCOUNT
ACCOUNT DESC
T OB
DEBIT
CREDIT
EFF DATE
JNL DESC
REF 1 REF 2
REF 3
LINE DESC
____________________________________________________________________________________________________________________________________
2021 10
417
BUA 30033502-33250
(Misc)Miscellaneous
5
1,000.00
04/27/2021 BA 042721 BAMEND BA 042721
T
Sheriff's Office Donation
BUA 43120001-46350
Police Supplies
5
1,000.00
04/27/2021 BA 042721 BAMEND BA 042721
T
Sheriff's Office Donation
BUA 30045070-35876
Dept. of Historic Resources
5
1,000,000.00
04/27/2021 BA 042721 BAMEND BA 042721
T
State Grant-Dept of Historic R
BUA 47201009-43296
Single Pass-through Expenses
5
1,000,000.00
04/27/2021 BA 042721 BAMEND BA 042721
T
State Grant-Dept of Historic R
_________________ _________________
.00
.00
BUA 1100-29950
04/27/2021 BA 042721
BUA 1100-29960
04/27/2021 BA 042721

Appropriations

1,001,000.00

BAMEND BA 042721
Estimated Revenue
BAMEND BA 042721
SYSTEM GENERATED ENTRIES TOTAL
JOURNAL 2021/10/417

TOTAL

1,001,000.00
_________________
1,001,000.00
_________________
1,001,000.00

_________________
1,001,000.00
_________________
1,001,000.00

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04/13/2021 15:16
gbradley

|ORANGE COUNTY, VA
|BUDGET AMENDMENT JOURNAL ENTRY PROOF

|P
3
|bgamdent

FUND
YEAR PER
JNL EFF DATE
DEBIT
CREDIT
ACCOUNT
ACCOUNT DESCRIPTION
____________________________________________________________________________________________________________________________________
1100 General Fund
2021 10
417 04/27/2021
1100-29950
Appropriations
1,001,000.00
1100-29960
Estimated Revenue
1,001,000.00
_________________ _________________
FUND TOTAL
1,001,000.00
1,001,000.00
** END OF REPORT - Generated by Glenda Bradley **

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BOARD OF SUPERVISORS MINUTES

APRIL 13, 2021

At an Orientation of the Orange County Board of Supervisors held on Tuesday, April 13, 2021,
beginning at 10:00 a.m., in the Airport Conference Room, 11275 Aviation Way, Orange, Virginia. Present:
James P. Crozier, Chairman; R. Mark Johnson, Vice Chairman; James K. White; Keith F. Marshall; and
Lee H. Frame. Also present: Theodore L. Voorhees, County Administrator; and Alyson A. Simpson, Chief
Deputy Clerk.
REVIEW OF THE BOARD OF SUPERVISORS’ VISION STATEMENT
Theodore L. Voorhees, County Administrator, reviewed the Board of Supervisors’ Vision Statement
for 2022, highlighting the principles of: A Vibrant Economy; Effective, Reflective Government; and
Sustainable Land Use.
RE:

Discussion ensued among the Board regarding: workforce challenges; community engagement;
and the work to be a reflective government by representing constituent desires.
REVIEW OF THE BOARD OF SUPERVISORS’ TWO-YEAR STRATEGIC PRIORITIES
Theodore L. Voorhees, County Administrator, reviewed the Board of Supervisors’ Two-Year
Strategic Priorities, as most recently confirmed at its Retreat in July 2020.
RE:

Discussion ensued among the Board regarding: broadband initiatives; and social media presence.

RE:

DISCUSSION ITEMS
RE:

BROADBAND INITIATIVES
Discussion ensued among the Board regarding: reaching the unserved and underserved
population of the County; the Broadband Authority’s business model; the upcoming bond financing;
the FCC’s requirement to “remap” the United States to better reflect accurate service levels; grant
opportunities; the removal of the requirement to partner with a private provider; and the Broadband
Authority’s return on investment and breakeven point.

RE:

MAJOR CAPITAL PROJECTS
Discussion ensued among the Board regarding: the public safety radio system; information
technology (IT) and security efforts; the public safety building; recent capital project financing; the
Career and Technical Education (CTE) space in the Blue Bell Building; and various apparatus
purchase and replacement cycles.

RE:

GERMANNA-WILDERNESS AREA
Discussion ensued among the Board regarding: the Wilderness Crossing rezoning
submission; the Germanna-Wilderness Area application review process; water and sewer
capabilities and future ideas; and design and development standards.

RE:

REDISTRICTING
Discussion ensued among the Board regarding: the idea that redistricting efforts would
likely not take place until next year; the fact that Census data had not been received; potential shifts
in voting districts based on new development and population growth; and changes in regulations
regarding redistricting.

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RE:

BUDGET
Discussion ensued among the Board regarding: staffing levels in Planning Services; growth
in local government programs and services responsive to population changes; effective and
efficient use of current staffing; and creating an understandable budget message for citizens.

RE:

AGENDA PROCESS
Discussion ensued among the Board regarding: implementation of the new agenda
management platform and online access to agenda information.

RE:

PERTINENT POLICIES
Discussion ensued among the Board regarding: internal policies for Board members
regarding travel, conferences, expenses, reimbursement, etc.; implementing changes to the
Personnel Policy Manual; and the Board of Supervisors’ Financial Policies.

RE:

RELATIONSHIP DYNAMICS
Discussion ensued among the Board regarding: Board member to Board member relationship
dynamics; Board member to staff member relationship dynamics; the role of the County Administrator;
relationship dynamics with the County Attorney and his staff; and working relationships with other
governments and agencies.

RE:

ADJOURN
There being no further business to discuss, the Board concluded its Orientation at 3:04 p.m.

______________________________
James P. Crozier, Chairman

______________________________
Theodore L. Voorhees, County Administrator

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BOARD OF SUPERVISORS MINUTES

APRIL 13, 2021

At a Joint Worksession of the Orange County Board of Supervisors and the Orange County
Economic Development Authority held on Tuesday, April 13, 2021, beginning at 3:30 p.m., in the Meeting
Room of the Gordon Building, 112 West Main Street, Orange, Virginia. Board of Supervisors Members
Present: James P. Crozier, Chairman; R. Mark Johnson, Vice Chairman; James K. White; Keith F. Marshall,
and Lee H. Frame. Economic Development Authority Members Present: Doug Rogers, Chairman; Bill
Hager, Vice Chairman; Bob McConnell; Jack Rickett; Julie Zeijlmaker; and Arthur Bryant. Economic
Development Authority Members Absent: Sharon Hujik. Also present: Theodore L. Voorhees, County
Administrator; Thomas E. Lacheney, County Attorney; Alyson A. Simpson, Chief Deputy Clerk; Rose Deal,
Economic Development Director; and Susan Turner, Economic Development and Tourism Assistant.

RE:

ECONOMIC DEVELOPMENT STRATEGIC PLAN FOR 2021-2025; GOALS, STRATEGIES, AND
METRICS
Rose Deal, Economic Development Director, introduced Sandy Dubay with Platinum PR, and
reviewed the process of developing the Economic Development Strategic Plan to-date.
Ms. Dubay presented a PowerPoint presentation, which contained information on the following
topics: completion of a SWOT analysis; a review of each of the established focus areas and corresponding
strategies; and the metrics and partners identified for each focus area.
Discussion ensued among the Board regarding: the need to address the workforce issue;
recruitment of new businesses versus retention of existing businesses; the need to do a better job serving
the workforce requirements of County businesses; introduction of a customized workforce training program;
the lack of affordable housing and/or campus housing opportunities; the idea of tapping an additional
employee pool through the public school system; spending less focus on recruiting business and marketing
the County and more focus on addressing the workforce issue; and the need to give clarification on the site
development and business recruitment aspect.
By consensus, the Board requested that an additional Worksession be scheduled in May to further
discuss matters with members of the Economic Development Authority.

RE:

ADJOURN
There being no further business to discuss, the Board concluded its Joint Worksession and
continued to its Regular Meeting at 5:01 p.m.

______________________________
James P. Crozier, Chairman

______________________________
Theodore L. Voorhees, County Administrator

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Page 13 of 113

BOARD OF SUPERVISORS MINUTES

APRIL 13, 2021

At a Regular Meeting of the Orange County Board of Supervisors held on Tuesday, April 13, 2021,
beginning at 5:00 p.m., in the Meeting Room of the Gordon Building, 112 West Main Street, Orange,
Virginia. Present: James P. Crozier, Chairman; R. Mark Johnson, Vice Chairman; James K. White; Keith
F. Marshall; and Lee H. Frame. Also present: Theodore L. Voorhees, County Administrator; Thomas E.
Lacheney, County Attorney; and Alyson A. Simpson, Chief Deputy Clerk.

RE:

ADOPTION OF AGENDA
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the Board
adopted the agenda, as modified. Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

RE:

SPECIAL PRESENTATIONS AND APPEARANCES
RE:

BUSINESS SPOTLIGHT
Beate Casati, Owner of Cavallo Gallery, appeared before the Board to spotlight her
business.
The Board thanks Ms. Casati for her presentation.

RE:

CONSENT AGENDA
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the Board
adopted the Consent Agenda, as presented.
RE:

FY21 BUDGET AMENDMENTS (SUPPLEMENTALS AND TRANSFERS)
As part of the Consent Agenda, the Board approved the following budget amendments, as
presented:

ACCOUNT
NUMBER

30034005-34030
43120001-41200
30045030-35850
43177007-46800
30030006-33500
30030006-33500
43520003-43115
43520003-43115
30045004-33250
43120006-46800
TOTALS

PREVIOUS
BUDGET

ACCOUNT DESCRIPTION

Sheriff OT Reimbursement
Wages - Overtime
State Miscellaneous
Triad - Spec. Prog. Exp.
Donations - Animal Shelter
Donations - Animal Shelter
Prof. Serv. - Emergency Vet
Prof. Serv. - Emergency Vet
Miscellaneous
Forfeited Asset Expenses

$

$

(4,268.00)
167,441.00
0.00
0.00
(15,768.00)
(15,768.00)
148,346.00
148,346.00
(5,038.00)
57,015.00
480,306.00

BUDGET
CHANGE

$

$

(4,268.00)
4,268.00
(993.00)
993.00
(2,210.00)
(2,670.00)
2,210.00
2,670.00
(281.00)
281.00
0.00

AMENDED
BUDGET

$

$

(8,536.00)
171,709.00
(993.00)
993.00
(17,978.00)
(18,438.00)
150,556.00
151,016.00
(5,319.00)
57,296.00
480,306.00

RE:

FY21 BUDGET TRANSFER TO ALLOCATE WAGE ADJUSTMENTS
As part of the Consent Agenda, the Board approved the FY21 budget transfers to allocate
the wage adjustment reserves, as presented.

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RE:

PROCLAMATION FOR NATIONAL CHILD ABUSE PREVENTION MONTH
As part of the Consent Agenda, the Board adopted the following Proclamation, as
presented:
A PROCLAMATION TO DECLARE
THE MONTH OF APRIL AS
CHILD ABUSE PREVENTION MONTH
By virtue of the authority vested in the Orange County Board of Supervisors, we hereby
proclaim the month of April as Child Abuse Prevention Month in Orange County, Virginia.
WHEREAS, regardless of who they are or the circumstances of their birth, all children
have the right to safe, secure, and supportive environments, free from abuse and neglect; and
WHEREAS, April is National Child Abuse Prevention Month; and
WHEREAS, during Prevention Month, Virginians are reminded of the courage it takes
to raise a child and that all parents have the right to the support and knowledge which child
rearing demands; and
WHEREAS, child abuse is one of our nation’s most serious public health problems,
with scientific studies documenting the link between child abuse and neglect and a wide range
of medical, emotional, psychological, and behavioral disorders; and
WHEREAS, child abuse can disrupt early brain development, and serious chronic
stress can impair the development of nervous and immune systems; and
WHEREAS, children are the foundation of a sustainable and prosperous society, and
our prosperity as a locality, state, and nation is built on a foundation of healthy child
development; and
WHEREAS, child abuse prevention creates a more compassionate society, one which
places a high value on the welfare of children; and
WHEREAS, creating communities where families can access an array of support and
resources to address the social, emotional, and physical health of their children is the best way
to combat child abuse; and
WHEREAS, effective child abuse prevention programs succeed because of
partnerships among families, social service agencies, schools, faith communities, civic
organizations, law enforcement agencies, and the business community; and
WHEREAS, displaying a pinwheel during the month of April will serve as a positive
reminder that together, we can prevent child abuse and neglect, and by doing so, keep children
safe;
NOW, THEREFORE, BE IT PROCLAIMED, on this 13th day of April, 2021, that the
Orange County Board of Supervisors hereby recognizes April, 2021, as Child Abuse
Prevention Month in Orange County, and calls this observance to the attention of all citizens,
community agencies, faith groups, medical facilities, and businesses to increase their
participation in efforts to support families, thereby preventing child abuse and strengthening
the community in which we live.
RE:

ADOPTION OF THE MARCH 23, 2021 WORKSESSION MINUTES
As part of the Consent Agenda, the Board adopted the March 23, 2021 Worksession
minutes, as presented.

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RE:

ADOPTION OF THE MARCH 23, 2021 REGULAR MEETING MINUTES
As part of the Consent Agenda, the Board adopted the March 23, 2021 Regular Meeting
minutes, as presented.

RE:

NEW BUSINESS
RE:

LETTER OF SUPPORT FOR HOMESTEAD BUILDING SYSTEMS' AFID GRANT
PERFORMANCE AGREEMENT EXTENSION
Theodore L. Voorhees, County Administrator, explained that in May 2018, the County was
awarded $78,000 from the Governor’s Agriculture and Forestry Industries Development (AFID)
Fund to support an expansion at Homestead Building Systems. He stated that the three-year
performance period expired on August 31, 2021, and Homestead Building Systems had requested
a 15-month extension, citing difficulty to achieve their targets during the COVID-19 Pandemic. Mr.
Voorhees noted that the County had to first grant an extension request before it could be forwarded
to the Virginia Department of Agriculture and Consumer Services for final approval.
Discussion ensued among the Board regarding: the number of new jobs that were short in
order to meet the performance agreement target.
On the motion of Mr. Frame, seconded by Mr. White, which carried by a vote of 5-0, the
Board authorized the County Administrator to execute a Letter of Support for Homestead Building
Systems’ AFID Grant Performance Agreement Extension, as presented.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

RE:

AWARD OF THE CONTRACT TO FIRST ARRIVING FOR A MEDIA AND RECRUITMENT
CAMPAIGN FOR THE VOLUNTEER FIRE AND RESCUE AGENCIES
Amanda Amos, Procurement Coordinator, stated that staff released a solicitation in
January requesting proposals from firms to develop and coordinate a comprehensive recruitment
campaign for the volunteer fire and rescue agencies. She noted that the solicitation was advertised
on the County website, in the Orange County Review, and on eVA, and eleven (11) responses
were received.
Ms. Amos said that staff ranked the Offerors and conducted interviews with the top ranked
firms in March. Members of the Selection Committee felt that First Arriving was the subject matter
expert, having in-depth personal experience with volunteer fire and rescue agencies, and their
strategy captured an all-around approach towards the intended goal and achievement.
Discussion ensued among the Board regarding: where the company headquarters were
located; and whether the SAFER Grant required any follow-up.
On the motion of Mr. White, seconded by Mr. Frame, which carried by a vote of 5-0, the
Board authorized staff to enter into a contract with First Arriving to develop and coordinate a
comprehensive recruitment campaign for the volunteer fire and rescue agencies for a one-year
term, with the possibility of four (4) additional one-year renewals, using the proceeds from a Staffing
for Adequate Fire and Emergency Response (SAFER) Grant, as presented.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

RE:

AWARD OF THE CONTRACT TO SARGENT CORPORATION FOR LANDFILL CELL 2
CONSTRUCTION
Amanda Amos, Procurement Coordinator, stated that staff released a solicitation in
February requesting bids from vendors to construct Cell 2 at the Orange County Landfill. She noted

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that the solicitation was advertised on the County website, in the Orange County Review, and on
eVA, and four (4) responses were received.
Ms. Amos explained that Sargent Corporation was the apparent low bidder for the
requested Landfill construction services. Staff recommended that the Board authorize entering into
a contract with Sargent Corporation for the construction of Cell 2.
Discussion ensued among the Board regarding: the receipt of concurrence from DEQ;
execution of the task orders with Draper Aden under the existing contract; and why the pricing for
the tire trailer was isolated as part of the bid process.
On the motion of Mr. Johnson, seconded by Mr. Frame, which carried by a vote of 5-0, the
Board authorized staff to enter into a contract with Sargent Corporation to construct Cell 2 of the
Orange County Landfill under DEQ Permit #566, as presented.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

RE:

RESOLUTION OF UNANIMOUS CONSENT TO THE WITHDRAWAL OF GREENE
COUNTY FROM THE RAPIDAN SERVICE AUTHORITY (RSA) PURSUANT TO
VIRGINIA CODE SECTION 15.2-5112
Theodore L. Voorhees, County Administrator, presented a resolution to the Board for its
consideration regarding unanimous consent to the withdrawal of Greene County from the Rapidan
Service Authority, noting this was a first step and there would be other procedural matters to
address going forward.
Discussion ensued among the Board regarding: the resetting of the Rapidan Service
Authority, its Board of Directors, and its assets; and the desire to have a contingency in the
resolution based on a Memorandum of Understanding with Madison County on the membership of
the Board of Directors.
The Board deferred action on the resolution until after Closed Meeting.

RE:

OLD BUSINESS
RE:

AIRPORT OBSTRUCTION REMOVAL
Theodore L. Voorhees, County Administrator, explained that the County had previously
received Federal grant funding for the removal of obstructions into the approach surfaces of the
Airport's RW 26. He noted that the grant amount was based on the Airport engineer's estimated
cost of $520,000. MTM Enterprises was the successful low bidder and was awarded a contract in
the amount of $298,375.
Mr. Voorhees stated that obstruction removal began in March. The contract identified 185
trees to be removed and 260 trees to be trimmed, which had been determined by aerial survey. He
added that actual "on the ground" quantities could vary once the work began. Mr. Voorhees also
added that several landowners had requested to have some trees removed that were previously
designed to be trimmed and had requested to have some additional trees removed, which was best
practice. Mr. Voorhees explained that, based on the survey discrepancy and the additional
requests, there was an additional 150 trees to be removed and 150 trees to be trimmed.
Mr. Voorhees indicated the additional work would be performed via the unit prices provided
by MTM Enterprises as part of their original bid. He noted that with the change order cost of
$198,750, the new contract amount of $497,125 was still within the grant funds available. Mr.
Voorhees reported that the change order had been reviewed and approved by the FAA.

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Discussion ensued among the Board regarding: concurrence from the FAA; and agreement
from the landowners.
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the
Board authorized staff to execute the change order with MTM Enterprises for the additional 150
trees to be removed and additional 150 trees to be trimmed as part of the Airport obstruction
removal project, as presented.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

RE:

DEPARTMENT DIRECTOR / CONSTITUTIONAL OFFICER REPORTS
There were no Department Director or Constitutional Officer Reports at this time.

RE:

COUNTY ATTORNEY’S REPORT
The County Attorney had nothing to report on at this time.

RE:

COUNTY ADMINISTRATOR’S REPORT
The County Administrator had nothing to report on at this time.

RE:

BOARD COMMENT
There was no Board Comment at this time.

RE:

INFORMATIONAL ITEMS
The Board received the following correspondence for its information:
• CSA Monthly Report
• Health Center Commission Minutes; January 22, 2021
• VDOT Monthly Report for April

RE:

APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTEES
By consensus, the Board appointed Jack Rickett as an At-Large (Orange County) Representative
on the Piedmont Workforce Network Board for a three-year term, with said term commencing July 1, 2021
and expiring on June 30, 2024.

RE:

CALENDAR
The Board received copies of its calendar of meetings for the months of April 2021, May 2021, and
June 2021.
RE:

CONSIDERATION TO SCHEDULE A PUBLIC HEARING FOR SUP 21-01 (PIEDMONT
PROCESSING; LIVESTOCK SLAUGHTERING AND PROCESSING FACILITY)
By consensus, the Board authorized staff to advertise for and schedule a Public Hearing
for SUP 21-01 (Piedmont Processing; Livestock Slaughtering and Processing Facility) on Tuesday,
May 11, 2021, as presented.

RE:

CLOSED MEETING
At 5:43 p.m., Mr. Lacheney read the following motion authorizing Closed Meeting:

WHEREAS, the Orange County Board of Supervisors desired to discuss in Closed Meeting the
following matters:

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-

Consultation with legal counsel pertaining to actual or probable litigation, where such consultation
in open meeting would adversely affect the negotiating or litigating posture of the public body
concerning Rapidan Service Authority. - §2.2-3711(A)(7) of the Code of Virginia

-

Consultation with legal counsel employed or retained by the public body regarding specific legal
matters requiring the provision of legal advice by such counsel concerning Rapidan Service
Authority, Zoning Ordinances, and legal staff. - §2.2-3711(A)(8) of the Code of Virginia

WHEREAS, pursuant to §§2.2-3711 (A)(7) and (A)(8) of the Code of Virginia, such discussions
may occur in Closed Meeting;
NOW, THEREFORE, BE IT RESOLVED, that the Orange County Board of Supervisors hereby
authorized discussion of the aforestated matters in Closed Meeting.
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the Board
adopted the resolution authorizing Closed Meeting, as presented. Ayes: Johnson, White, Marshall,
Crozier, Frame. Nays: None.

RE:

CERTIFICATION OF CLOSED MEETING
At 7:02 p.m., Ms. Simpson read the following resolution certifying Closed Meeting:

WHEREAS, the Orange County Board of Supervisors has, this day, adjourned into Closed Meeting
in accordance with a formal vote, and in accordance with the provisions of the Virginia Freedom of
Information Act; and
WHEREAS, the Freedom of Information Act requires certification that such Closed Meeting was
conducted in conformity with the law;
NOW, THEREFORE, BE IT RESOLVED, that the Orange County Board of Supervisors hereby
certified that, to the best of each member's knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of Information Act were discussed in the Closed
Meeting to which this certification applied, and ii) only such public business matters as were identified in
the motion by which the said Closed Meeting was convened were heard, discussed or considered by it.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

RE:

NEW BUSINESS (Continued)
RE:

RESOLUTION OF UNANIMOUS CONSENT TO THE WITHDRAWAL OF GREENE
COUNTY FROM THE RAPIDAN SERVICE AUTHORITY (RSA) PURSUANT TO
VIRGINIA CODE SECTION 15.2-5112
Discussion ensued among the Board regarding: an amendment to the resolution contingent
upon the development of a Memorandum of Understanding with Madison County; the fact that this
was the beginning of a long process to reset the Rapidan Service Authority; and the importance of
establishing an Orange County majority on the RSA Board of Directors.
On the motion of Mr. White, seconded by Mr. Johnson, which carried by a roll call vote
of 5-0, the Board adopted the following resolution, as modified:
RESOLUTION OF UNANIMOUS CONSENT TO THE WITHDRAWAL OF GREENE COUNTY
FROM THE RAPIDAN SERVICE AUTHORITY, PURSUANT TO VIRGINIA CODE §15.2-5112

Page 6 of 7

Page 19 of 113

WHEREAS, on June 17, 1969, the Counties of Greene, Madison, and Orange formed the
Rapidan Service Authority (“RSA”) in compliance with the Virginia Water and Waste Authorities
Act; and
WHEREAS, the original purpose of forming RSA was for the acquisition, construction,
operation, and maintenance of water transmission for certain parts of Greene, Madison, and
Orange Counties; and
WHEREAS, following recent matters of disagreement between Greene County and RSA,
the Greene County Board of Supervisors adopted, on April 5, 2021, its “Second Resolution Calling
for the Unanimous Consent of Orange and Madison Counties to the Withdrawal of Greene County
from the Rapidan Service Authority”;
NOW, THEREFORE, BE IT RESOLVED, on this 13th day of April, 2021, that the Orange
County Board of Supervisors hereby gives its unanimous consent to the withdrawal of Greene
County from the Rapidan Service Authority, pursuant to Virginia Code §15.2-5112, and supports
the initiation of the process for the proper separation of Greene County from RSA; and
BE IT FURTHER RESOLVED, that this resolution is adopted subject to Orange County
and Madison County entering into an agreement to configure the RSA Board with an Orange
County majority after Greene County’s departure, which must be completed within 45 days.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

RE:

PUBLIC HEARING #1; PROPOSED TAX RATES FOR CALENDAR YEAR 2021
Theodore L. Voorhees, County Administrator, reminded the Board of its previous action to authorize
the advertising of a Public Hearing for the proposed tax rates for Calendar Year 2021.
At 7:09 p.m., Chairman Crozier called the Public Hearing to order to receive comments on the
following:
•

Proposed Tax Rates for Calendar Year 2021

There being no speakers, Chairman Crozier closed the Public Hearing at 7:09 p.m.

RE:

PUBLIC HEARING #2; PROPOSED BUDGET FOR FISCAL YEAR 2022
Theodore L. Voorhees, County Administrator, reminded the Board of its previous action to authorize
the advertising of a Public Hearing for the proposed budget for Fiscal Year 2022.
At 7:10 p.m., Chairman Crozier called the Public Hearing to order to receive comments on the
following:
•

Proposed Operating and Capital Budget for Fiscal Year 2022

There being no speakers, Chairman Crozier closed the Public Hearing at 7:10 p.m.

RE:

ADJOURN
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the Board
adjourned the meeting at 7:11 p.m. Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.

______________________________
James P. Crozier, Chairman

______________________________
Theodore L. Voorhees, County Administrator

Page 7 of 7

Page 20 of 113

Page 21 of 113

Page 22 of 113

Page 23 of 113

Page 24 of 113

Page 25 of 113

Page 26 of 113

ORANGE COUNTY, VIRGINIA
BOARD OF SUPERVISORS
R. MARK JOHNSON, DISTRICT ONE
JAMES K. WHITE, DISTRICT TWO
KEITH F. MARSHALL, DISTRICT THREE
JAMES P. CROZIER, DISTRICT FOUR
LEE H. FRAME, DISTRICT FIVE

MAILING ADDRESS:
P. O. BOX 111
ORANGE, VA 22960

PHYSICAL ADDRESS:
R. LINDSAY GORDON III BUILDING
112 WEST MAIN STREET
ORANGE, VIRGINIA 22960

THEODORE L. VOORHEES
COUNTY ADMINISTRATOR
PHONE: (540) 672-3313
FAX:
(540) 672-1679

MOTION:

_____

SECOND:

_____

RE:

orangecountyva.gov

April 27, 2021
Regular Meeting
Ord. No. 210427 – 6A

DRAFT ORDINANCE TO ESTABLISH TAX LEVIES FOR THE TAX YEAR
BEGINNING JANUARY 1, 2021

WHEREAS, notice was advertised of proposed tax levies pursuant to §§15.2-1427,
58.1-3007, and 58.1-3604 of the Code of Virginia; and
WHEREAS, the Board of Supervisors conducted a duly-advertised Public Hearing on
Tuesday, April 13, 2021, to receive public comment;
NOW, THEREFORE, BE IT ORDAINED, on this 27th day of April, 2021, that the Orange
County Board of Supervisors hereby establishes the tax levies for the County of Orange,
Virginia, as follows, for the tax year beginning January 1, 2021:
REAL ESTATE, pursuant to §58.1-3000 VA Code Ann., including equalized public service
corporation real estate as defined by §58.1-2605 VA Code Ann., including a manufactured
home as defined by §36-85.3 VA Code Ann.: $0.61 per $100.00 of assessed valuation (subject
to County land use tax ordinance and ordinance granting tax relief for the elderly and
handicapped).
COUNTY-WIDE FIRE AND EMS DISTRICT, pursuant to §27.23.1 VA Code Ann.: $0.11 per
$100.00 of assessed valuation.
MOBILE HOMES CLASSIFIED AS PERSONAL PROPERTY, as defined by §36-85.3 VA Code
Ann. and pursuant to §58.1-3506(A)(10) VA Code Ann.: $0.72 per $100.00 of assessed
valuation.
TANGIBLE PERSONAL PROPERTY, pursuant to §58.1-3000 VA Code Ann. and classified by
§58.1-3500 through -3506.1 VA Code Ann., including but not limited to, motorcycles and other
motor vehicles, but excluding watercraft and boats, aircraft, forest harvesting machinery and
farm machinery, and business tangible personal property: $3.75 per $100.00 assessed
valuation (subject to County ordinance granting exemption for pollution control equipment).
BUSINESS TANGIBLE PERSONAL PROPERTY, pursuant to §58.1-3506(A)(26) VA Code
Ann., including furniture, equipment, trade fixtures, hand-powered tools, office machines,
Page 1 of 2
Ord. No. 210427 – 6A

Page 27 of 113

business mobile telephones, books, signs, and other tangible personal property used in
business except for automobiles or trucks, which will be taxed as tangible personal property:
$2.20 per $100.00 assessed valuation.
PROGRAMMABLE COMPUTER EQUIPMENT AND PERIPHERALS USED IN A TRADE OR
BUSINESS, pursuant to §58.1-3506(A)(27) VA Code Ann.: $2.20 per $100.00 assessed
valuation.
AIRCRAFT, pursuant to §58.1-3506(A)(2), (3), (4) and (5) VA Code Ann.: $0.00 per $100.00
assessed valuation.
WATERCRAFT AND BOATS, pursuant to §58.1-3506(A)(1)(a), (1)(b), (12), (28), (29), (35) and
(36) VA Code Ann.: $2.09 per $100.00 assessed valuation.
PRIVATELY OWNED MOTOR HOMES USED FOR RECREATIONAL PURPOSES, pursuant to
§58.1-3506(A)(30) VA Code Ann.: $2.62 per $100.00 of assessed valuation.
ALL OTHER RECREATIONAL VEHICLES, pursuant to §58.1-3506 (A)(18), §58.1-3506(B) VA
Code Ann., including but not limited to, privately owned camping and travel trailers, and certain
trailers used for the transportation of horses: $2.62 per $100.00 of assessed valuation.
FARM MACHINERY, as defined by §58.1-3505(8) and (10) VA Code Ann.: $0.00 per $100.00
assessed valuation.
MACHINERY AND TOOLS, as defined by §58.1-3507 VA Code Ann.: $1.831 per $100.00
assessed valuation.
HEAVY CONSTRUCTION EQUIPMENT, as defined by §58.1-3508.2 VA Code Ann.: $2.20 per
$100.00 assessed valuation.
FOREST HARVESTING MACHINERY, as defined by §58.1-3508 VA Code Ann.: $0.00 per
$100.00 assessed valuation.
MERCHANTS CAPITAL, as defined by §58.1-3000, §58.1-3509 et seq. VA Code Ann.: $0.40
per $100.00 of assessed valuation.
MOTOR VEHICLE LICENSE TAX, as defined by §46.2-752 VA Code Ann. and §62-36 et seq.
Orange County Code: $35.00 per year for cars and trucks, and $21.00 per year for motorcycles.

Votes:
Johnson:
White:
Marshall:
Crozier:
Frame:
For Information:

Thomas E. Lacheney, County Attorney
Glenda E. Bradley, Assistant County Administrator
for Management Services
Renee Pope, Commissioner of the Revenue

CERTIFIED COPY______________________________________________
Clerk to the Board of Supervisors
Page 2 of 2
Ord. No. 210427 – 6A

Page 28 of 113

Page 29 of 113

ORANGE COUNTY, VIRGINIA
BOARD OF SUPERVISORS
R. MARK JOHNSON, DISTRICT ONE
JAMES K. WHITE, DISTRICT TWO
KEITH F. MARSHALL, DISTRICT THREE
JAMES P. CROZIER, DISTRICT FOUR
LEE H. FRAME, DISTRICT FIVE

MAILING ADDRESS:
P. O. BOX 111
ORANGE, VA 22960

PHYSICAL ADDRESS:
R. LINDSAY GORDON III BUILDING
112 WEST MAIN STREET
ORANGE, VIRGINIA 22960

THEODORE L. VOORHEES
COUNTY ADMINISTRATOR
PHONE: (540) 672-3313
FAX:
(540) 672-1679

MOTION:

_____

SECOND:

_____

RE:

orangecountyva.gov

April 27, 2021
Regular Meeting
Res. No. 210427 – 6B

DRAFT RESOLUTION TO ADOPT AND APPROPRIATE THE FISCAL YEAR
2022 OPERATING AND CAPITAL BUDGETS

WHEREAS, the Fiscal Year 2022 Budget has been duly prepared and presented to the
Board of Supervisors; and
WHEREAS, various budget discussions have been conducted; and
WHEREAS, the Board of Supervisors conducted a duly-advertised Public Hearing on
Tuesday, April 13, 2021, to receive public comment; and
WHEREAS, the Board of Supervisors has considered the services required and desired
by the citizens of Orange County;
NOW, THEREFORE, BE IT RESOLVED, on this 27th day of April, 2021, that the Orange
County Board of Supervisors hereby approves and adopts the attached Fiscal Year 2022
Budget, as presented, and appropriates all funds as set forth in the Budget with the limitations
and instructions included herein; and
BE IT FURTHER RESOLVED, as follows:
1. Estimates of revenues are approved in total and appropriations are hereby
authorized at the functional level within the General Fund.
2. Estimates of revenues are approved in total and appropriations for remaining
Governmental funds are approved in total for each fund, including the Law Library
Fund, Virginia Public Assistance Fund, COVID-19 Response Fund, Fire & EMS Levy
Fund, County Capital Projects Fund, Debt Service Fund, School Operating Fund,
School Other Funds, and Insurance Internal Service Fund.
3. Estimates of revenues are approved in total and appropriations for Enterprise funds
are approved in total for each fund, including the Airport Fund and the Landfill Fund.
4. Appropriations designated for the COVID-19 Response Fund and capital projects
within the County and School Capital Projects Funds, Airport Fund, and Landfill Fund
will not lapse at the end of the fiscal year, but shall remain appropriated until the
Page 1 of 6
Res. No. 210427 – 6B

Page 30 of 113

completion of the project or until the Board of Supervisors, by appropriate resolution,
changes or eliminates the appropriation.
5. Federal, State, and Charges for Services for all School Funds and Social Services
revenues are hereby appropriated for expenditures only up to the amounts actually
received from Federal, State, and Charges for Services sources.
6. Enterprise funds, including the Airport Fund and the Landfill Fund, are authorized to
operate as determined by activity levels, within constraints of actual revenues and
available surplus, and budget modifications approved by the Board of Supervisors.
7. The Board of Supervisors will establish the Personal Property Tax Relief Act
(PPTRA) percentage for the 2021 tax year in August, 2021, by separate resolution.
8. In accordance with Virginia Code §15.2-1414.2, effective January 1, 2022, annual
salaries for each member of the Board of Supervisors will be $15,000; however, the
annual salary for the Chairman of the Board of Supervisors will be $18,000.
9. The County Administrator may increase appropriations for non-budgeted revenue for
insurance recoveries for County vehicles and other property for which County funds
have been expended to make repairs and for worker’s compensation
reimbursements, up to $30,000 per incident or claim.
10. The County Administrator may appropriate both revenue and expenditures from
donations made to support County programs up to $500. Any remaining balance of
a restricted donation at the fiscal year end will be re-appropriated into the
subsequent fiscal year.
11. The County Administrator is charged with the responsibility for the quarterly reporting
of revenues and expenditures compared to the adopted budget as amended, to the
Board of Supervisors.
12. Where funding is included for the acquisition of certain projects and equipment by
debt financing within the FY22-FY26 Adopted Capital Improvements Plan and in the
FY22 Adopted Budget, the Board of Supervisors hereby declares its official intent
under Treasury Regulations Section 1.150-2 that it reasonably expects to reimburse
its original expenditures for such acquisitions from the proceeds of the subsequent
applicable debt obligation. It is expected that the expenditures will be paid from the
County’s General Fund and other available sources.
Votes:
Johnson:
White:
Marshall:
Crozier:
Frame:
For Information:

Thomas E. Lacheney, County Attorney
Glenda E. Bradley, Assistant County Administrator
for Management Services

Attachment:

Adopted Fiscal Year 2022 Budget

CERTIFIED COPY______________________________________________
Clerk to the Board of Supervisors
Page 2 of 6
Res. No. 210427 – 6B

Page 31 of 113

ADOPTED FISCAL YEAR 2022 BUDGET
GENERAL FUND
Revenues:
Local Sources
Commonwealth
Federal Government
Transfers from Other Funds
General Fund Reserves
Total Revenues

$

$

Expenditures:
General Government Administration
Judicial Administration
Public Safety
Public Works
Health & Welfare
Education
Parks, Recreation & Culture
Community Development
Non-Departmental
Transfers to Other Funds

51,562,479
8,662,763
75,574
88,069
2,101,380
62,490,265

$

4,365,752
2,368,556
8,232,406
1,601,493
4,716,080
43,600
1,531,822
1,715,760
822,562
37,092,234

$

62,490,265

$

7,000
3,100

Total Revenues

$

10,100

Total Expenditures

$

10,100

VIRGINIA PUBLIC ASSISTANCE FUND
Revenues:
Commonwealth
Federal Government
Transfer from General Fund

$

1,289,408
1,876,511
936,605

Total Revenues

$

4,102,524

Total Expenditures

$

4,102,524

Total Expenditures
LAW LIBRARY FUND
Revenues:
Local Sources
Reserves

COVID-19 RESPONSE FUND
Revenues:
Page 3 of 6
Res. No. 210427 – 6B

Page 32 of 113

Federal Government
Total Revenues

$
$

7,185,813
7,185,813

Total Expenditures

$

7,185,813

$

6,409,737
181,186
584,598
7,175,521

FIRE & EMS LEVY FUND
Revenues:
Local Sources
Commonwealth
Reserves
Total Revenues

$

Expenditures:
Fire & EMS Expenses
Transfers to Other Funds
Total Expenditures

$
$

COUNTY CAPITAL PROJECTS FUND
Revenues:
Miscellaneous
Transfer from General Fund
Financing Proceeds
Reserves

5,939,629
1,235,892
7,175,521

$

20,000
1,543,307
1,370,000
345,483

$

3,278,790

$
$

3,033,307
245,483
3,278,790

DEBT SERVICE FUND
Revenues:
Transfers from Other Funds
Total Revenues

$
$

9,846,696
9,846,696

Total Expenditures

$

9,846,696

$

400,920
236,236
24,000
470,000

Total Revenues
Expenditures:
Capital Expenses
Transfers to Other Funds
Total Expenditures

AIRPORT FUND
Revenues:
Local Sources
Transfer from General Fund
Commonwealth
Federal Government
Page 4 of 6
Res. No. 210427 – 6B

Page 33 of 113

Reserves

6,000

Total Revenues

$

1,137,156

Total Expenditures

$

1,137,156

$

494,000
8,447

LANDFILL FUND
Revenues:
Local Sources
Commonwealth
Transfer from General Fund
Financing Proceeds

2,537,029
285,000

Total Revenues

$

3,324,476

Total Expenditures

$

3,324,476

$

21,535,743
31,391,360
2,747,381
68,000

Total Revenues

$

55,742,484

Expenditures:
School Operating Fund

$

55,026,139

ORANGE COUNTY PUBLIC SCHOOLS OPERATING FUND
Revenues:
Transfer from General Fund
Commonwealth
Federal Government
Other

Transfers to Other Funds

716,345

Total Expenditures
ORANGE COUNTY PUBLIC SCHOOLS OTHER FUNDS
Revenues:
Transfer from General Fund
Transfer from School Operating Fund
Commonwealth
Federal Government
Other

$

55,742,484

$

1,937,993
716,345
157,720
3,296,274
743,000

Reserves

170,321

Total Revenues
Expenditures:
School Cafeteria Fund
School Headstart Fund
School Adult Education Fund

$

7,021,653

$

2,239,088
1,564,154
393,752

Page 5 of 6
Res. No. 210427 – 6B

Page 34 of 113

School Textbook Fund
School Debt Service Fund
School Capital Project Fund

675,000
1,370,993
778,666

Total Expenditures

$

7,021,653

Contributions from Other Funds
Reserves

$

8,532,567
89,153

Total Revenues

$

8,621,720

Expenditures:
Health Claims and Administrative Expenses

$

8,532,567

INSURANCE INTERNAL SERVICE FUND
Revenues:

Transfer to Other Funds

89,153

Total Expenditures

$

8,621,720

Grand Total Expenditures

$

169,937,198

Less Transfers

(47,911,674)

Total Consolidated Budget

$

122,025,524

Page 6 of 6
Res. No. 210427 – 6B

Page 35 of 113

Page 36 of 113

Orange County Board of Supervisors
Two-Year Strategic Priorities
FY2020-2021 – FY2021-2022
(IDENTIFIED ON 07-18-20)

Vibrant Economic Development
1

Through the Orange County Broadband Authority (OCBbA), continue with
development, implementation, and management of an “open-access” fiber
optics network and the Rural Broadband Initiative with the over-arching goal of
making high-speed broadband affordable and available to all residents and
businesses.
-$3M taxable Lease Revenue Bonds issued for capital improvements to
expand fiber broadband network
-Equinex exchange connection live
-FiberLync operating entity formed
-staff expansion (admin support, network engineer) controller under recruitment
-$2M in state funding received for COVID-19 Wi-Fi hotspot project expected to
go live in November
-various operating contracts in final stages
-Wi-Fi hotspot project completed
-MOUs under development for shared services and transfer of responsibilities
-engaged FA (Davenport) on $10M capital financing analysis; VRA application
submitted
-prepared scope of work for office renovations; construction contract awarded
-operating contracts with NRTC was awarded September 2020 for Customer
Interface & Fiber Network Operation Support Services NRTC was awarded
September 2020 for Customer Interface & Fiber Network Operation Support
Services
-FiberLync office relocation into leased space
-additional beta sites up and successfully tested
-contractors for customer drops selected and engaged
-initial connections underway and pre-registrations received
-application submitted and local approvals for $13M VRA financing for 3 years
of operations and system expansion

2

Continue to develop, implement, and manage the Germanna-Wilderness Area
Plan annual work program, to include infrastructure planning (water,
wastewater, transportation, and telecommunications), land use and
development, economic development, and historic and cultural assets.
-Planning Services finalized GWAP application process to include preliminary
meeting with PC prior to PH

FY2020-2021
Q1_update November 2020
Q2_update February 2021
Q3_update April 2021
Q4_update August 2021

Page 37 of 113

-Wilderness Crossing TIA process nominally completed – site plan process will
be used to address intersections following rezoning, draft proffer language
under research by VDOT
-Utilities Master Plan on hold pending Board review and action
-Transportation proffer statement reviewed with VDOT, attorney and provided
to applicant
-Application received for Wilderness Crossing
-Application Review Committee (ARC) established, kickoff meeting held
-RSA moving forward with planning for utility capacity in the area

Effective, Reflective Government
1

Develop, implement, and manage strategies for the Digital Citizen - “Anytime,
Anywhere, All Citizens” in the areas of access, transactions, information,
engagement, and security.
-Energov module of Munis selected for start of implementation in mid FY21
-County buildings connected to fiber
-Orange County Insights digital newsletter launched
-Social Media analysis platform launched
-Social Media policy and platform review initiated
-Touchless digital payment under implementation at multiple locations,
awaiting hardware
-Facility security enhancements awarded for installation at Gordon Building
and Sedwick Building
-Continued human factor training on cyber threats using KnowB4 program
-Orange County Insight continues
-Orange County branding and Style Guide initiated and completed
-web site review initiated
-purchased additional credit/debit card readers to expand payment options,
implementation underway
-social media policy and channel rollout schedule developed
-procurement of social media workflow software tool (Hootsuite)
-creation of Orange County, VA social media pages on various platforms
-continued deployment of digital payment options at county agencies
-facility access controls contractor continuing to install
-Energov kickoff meeting conduct

2

Complete implementation of key enterprise projects to include Land Mobile
Radio system, Public Safety Building, and network upgrades. Initiate staff
capacity-building efforts through recruitment for key vacancies, analysis of
functional capacity and intentional organizational development programs.
-LMRS continues with equipment installation at all tower sites except
Barboursvillle which is delayed for SHPO review
-PSB continues toward December target opening date – some delay expected
-HR and P&DS director recruitments anticipate January selections
-ED director filled, addition of 2 deputies, addition of 1 network engineer in IT

FY2020-2021
Q1_update November 2020
Q2_update February 2021
Q3_update April 2021
Q4_update August 2021

Page 38 of 113

-new consultant for Sec 106 review on Barboursville tower site; tower
construction approved by SHPO
-assigned staff to serve in radio system manager function
-received and began installation of mobile radios
-PSB building delays; however, data center installation initiated
-HR and PDS director finalists selected for interviews; offers made and start
dates determined (Feb and March)
-Barboursville tower site state approval received; foundation
review/modification underway, permits issued April 2021
-radio “fleet” mapping consultant hired to confirm/modify channel groups and
alignments
-PSB project continues to move forward slowly; evaluating necessity of
declaring contractor is in breach due to delays and significant deficiencies
identified in punch list
-continue to adjust staff and equipment moves for 9-1-1 and other future
tenants of PSB due to delays in opening and delays in LMR and Next Gen 911
implementation
-initiated HR policy review/update process and recruitment strategy

FY2020-2021
Q1_update November 2020
Q2_update February 2021
Q3_update April 2021
Q4_update August 2021

Page 39 of 113

Page 40 of 113

MEMO
To:
From:
Date:
Re:

Certain Chief Elected Officials and Administrative Officers
David Blount, Deputy Director
April 12, 2021
Interest in Regional Cigarette Tax Board

As you are aware, Virginia counties are authorized, effective this coming July 1, to enact a local cigarette
tax of up to 40 cents per pack (on top of the state tax of 60 cents per pack). In recent months, TJPDC staff
have held several informational meetings with its members about the possibility and feasibility of
establishing a regional entity to administer this tax on behalf of its localities. Additional meetings of a
smaller working group have been occurring as well.
At this time, the TJPDC would like to gauge interest from localities both within and outside of our
boundaries as to establishing and participating in a regional cigarette tax board, to be modeled on the
Northern Virginia Cigarette Tax Board that serves 19 localities in that part of the state. This
communication includes a “resolution of interest” for your local governing body to consider adopting and
returning to the TJPDC. Knowing the number of localities that have interest in this endeavor will better
inform our efforts to plan and shape what such a board will look like, how it might function and to project
local revenues and expenses.
It is our hope that any action to be taken by your local governing body occur by the end of May, while
the additional work described above continues, with a legal framework for a board and its administration
taking shape in the summer. The target for having a fully-functioning board and administrative effort in
place would be January 1, 2022.
Recommendation: The TJPDC recommends that your locality and its governing body consider adopting
the enclosed resolution and returning it to the TJPDC by the end of May. The resolution simply expresses
interest in participating in such a regional administrative effort and discussions to that end. Any action to
formally commit to becoming part of such a board would come later upon a request to enter into a formal
memorandum of agreement establishing the regional board.
Thank you for your consideration.
cc: Local Finance staff
Local Commissioners of Revenue

Page 41 of 113

Code of Virginia
Title 58.1. Taxation
Subtitle III. Local Taxes
Chapter 38. Miscellaneous Taxes
Article 7. Cigarette Tax

§ 58.1-3830. (Effective until July 1, 2021) Local taxes not
prohibited; use of dual die or stamp to evidence payment of both
county, city, or town and state tax on cigarettes
A. No provision of Chapter 10 (§ 58.1-1000 et seq.) of this title shall be construed to deprive
counties, cities and towns of the right to levy taxes upon the sale or use of cigarettes, provided
such county, city or town had such power prior to January 1, 1977. The governing body of any
county, city or town which levies a cigarette tax and permits the use of meter impressions or
stamps to evidence its payment may authorize an officer of the county, city or town or joint
enforcement authority to enter into an arrangement with the Department of Taxation under
which a tobacco wholesaler who so desires may use a dual die or stamp to evidence the payment
of both the county, city, or town tax, and the state tax, and the Department is hereby authorized
to enter into such an arrangement. The procedure under such an arrangement shall be such as
may be agreed upon by and between the authorized county, city, town or joint enforcement
authority officer and the Department.
B. Any county cigarette tax imposed shall not apply within the limits of any town located in such
county where such town now, or hereafter, imposes a town cigarette tax. However, if the
governing body of any such town shall provide that a county cigarette tax, as well as the town
cigarette tax, shall apply within the limits of such town, then such cigarette tax may be imposed
by the county within such town.
Code 1950, § 58-757.27; 1960, c. 392, § 27; 1962, c. 473; 1977, c. 595; 1984, c. 675.
This section has more than one version with varying effective dates. Scroll down to see all
versions.
The chapters of the acts of assembly referenced in the historical citation at the end of this
section(s) may not constitute a comprehensive list of such chapters and may exclude chapters
whose provisions have expired.

§ 58.1-3830. (Effective July 1, 2021) Local cigarette taxes
authorized; use of dual die or stamp to evidence payment
A. Any county, city, or town is authorized to levy taxes upon the sale or use of cigarettes. The
governing body of any county, city, or town that levies a cigarette tax and permits the use of
meter impressions or stamps to evidence its payment may authorize an officer of the county,
city, or town or joint enforcement authority to enter into an arrangement with the Department of
Taxation under which a tobacco wholesaler who so desires may use a dual die or stamp to
evidence the payment of both the county, city, or town tax, and the state tax, and the
Department is hereby authorized to enter into such an arrangement. The procedure under such
an arrangement shall be such as may be agreed upon by and between the authorized county, city,
town or joint enforcement authority officer and the Department.
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B. Any county cigarette tax imposed shall not apply within the limits of any town located in such
county where such town now, or hereafter, imposes a town cigarette tax. However, if the
governing body of any such town shall provide that a county cigarette tax, as well as the town
cigarette tax, shall apply within the limits of such town, then such cigarette tax may be imposed
by the county within such town.
C. The maximum tax rate imposed by a locality on cigarettes pursuant to the provisions of this
section shall be as follows:
1. If such locality is (i) a city or town that, on January 1, 2020, had in effect a rate not exceeding
two cents ($0.02) per cigarette sold or (ii) a county, then the maximum rate shall be two cents
($0.02) per cigarette sold.
2. If such locality is a city or town that, on January 1, 2020, had in effect a rate exceeding two
cents ($0.02) per cigarette sold, then the maximum rate shall be the rate in effect on January 1,
2020.
Code 1950, § 58-757.27; 1960, c. 392, § 27; 1962, c. 473; 1977, c. 595; 1984, c. 675; 2020, cc. 1214
, 1263.
This section has more than one version with varying effective dates. Scroll down to see all
versions.
The chapters of the acts of assembly referenced in the historical citation at the end of this
section(s) may not constitute a comprehensive list of such chapters and may exclude chapters
whose provisions have expired.

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VIRGINIA ACTS OF ASSEMBLY -- 2021 SPECIAL SESSION I
CHAPTER 61
An Act to amend and reenact § 58.1-3830 of the Code of Virginia and to amend the Code of Virginia by
adding in Article 7 of Chapter 38 of Title 58.1 a section numbered 58.1-3832.1, relating to local
cigarette taxes; regional cigarette tax boards.
[S 1326]
Approved March 11, 2021
Be it enacted by the General Assembly of Virginia:
1. That § 58.1-3830 of the Code of Virginia is amended and reenacted and that the Code of
Virginia is amended by adding in Article 7 of Chapter 38 of Title 58.1 a section numbered
58.1-3832.1 as follows:
§ 58.1-3830. Local cigarette taxes authorized; use of dual die or stamp to evidence payment.
A. Any county, city, or town locality is authorized to levy taxes upon the sale or use of cigarettes.
The governing body of any county, city, or town locality that levies a cigarette tax and permits the use
of meter impressions or stamps to evidence its payment may authorize an officer of the county, city, or
town local or joint enforcement authority to enter into an arrangement with the Department of Taxation
under which a tobacco wholesaler who so desires may use a dual die or stamp to evidence the payment
of both the county, city, or town local tax, and the state tax, and the Department is hereby authorized to
enter into such an arrangement. The procedure under such an arrangement shall be such as may be
agreed upon by and between the authorized county, city, town local or joint enforcement authority
officer and the Department.
B. Any county cigarette tax imposed shall not apply within the limits of any town located in such
county where such town now, or hereafter, imposes a town cigarette tax. However, if the governing
body of any such town shall provide that a county cigarette tax, as well as the town cigarette tax, shall
apply within the limits of such town, then such cigarette tax may be imposed by the county within such
town.
C. The maximum tax rate imposed by a locality on cigarettes pursuant to the provisions of this
section shall be as follows:
1. If such locality is (i) a city or town that, on January 1, 2020, had in effect a rate not exceeding
two cents ($0.02) per cigarette sold or (ii) a county, then the maximum rate shall be two cents ($0.02)
per cigarette sold.
2. If such locality is a city or town that, on January 1, 2020, had in effect a rate exceeding two cents
($0.02) per cigarette sold, then the maximum rate shall be the rate in effect on January 1, 2020.
§ 58.1-3832.1. Regional cigarette tax boards.
A. As used in this section:
"Member locality" means a locality that elects to become a member of a regional cigarette tax board
and have its local cigarette tax administered by the board.
"Region" means the group of localities for which the regional cigarette tax board administers local
cigarette taxes.
"Regional cigarette tax board" means a board established by a group of at least six member
localities pursuant to their powers under this article, Chapter 13 (§ 15.2-1300 et seq.) of Title 15.2, and
the Regional Cooperation Act (§ 15.2-4200 et seq.), with the purpose of administering local cigarette
taxes on a regional basis subject to the provisions of this section.
B. A regional cigarette tax board shall have the following duties:
1. Providing for the use of a uniform meter impression or stamp as evidence of payment of any local
cigarette tax within the region.
2. Entering into an arrangement, on behalf of or in cooperation with its member localities, with the
Department pursuant to the provisions of subsection A of § 58.1-3830, for the use of a dual die or
stamp as evidence of payment of any applicable local and state tax.
3. Providing a single point of contact for a stamping agent authorized under this article or Chapter
10 (§ 58.1-1000) to remit local cigarette taxes due to any member locality.
4. Providing a discount to a stamping agent as compensation for accounting for the tax due under
this article. The discount shall be in the amount of two percent of the tax otherwise due.
5. Distributing any local cigarette taxes collected by the board to the appropriate member locality.
6. Enforcing all local cigarette tax ordinances within the region.
7. Promoting uniformity of cigarette tax ordinances among its member localities.
8. To the extent possible, encouraging uniformity of cigarette tax rates among its member localities.
9. Accomplishing any other purpose that helps promote the uniform administration of local cigarette
taxes throughout the region.
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2. That the Northern Virginia Cigarette Tax Board shall be considered a regional cigarette tax
board for purposes of this act.
3. That it is the policy of the Commonwealth that, where practical, local cigarette stamping and
tax collection is encouraged to be accomplished through regional cigarette tax boards modeled on
the Northern Virginia Cigarette Tax Board. Recognizing that the current system of stamping and
tax collection is antiquated and places a burden on wholesalers and distributors, the Department
of Taxation shall establish a task force to develop methods for modernizing the system and shall
provide assistance as appropriate to localities seeking new regional cigarette tax boards. The task
force shall include local government representatives, local commissioners of the revenue, cigarette
wholesalers and distributors, and representatives of the Northern Virginia Cigarette Tax Board.
The task force shall submit its recommendations to the Virginia General Assembly by November
1, 2021.

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MOUNT ROGERS AREA CIGARETTE TAX AGREEMENT
This Agreement, dated the ___ day of ___________, 2021 is entered into by and between
1) The City of Galax, Virginia;
2) The County of Carroll, Virginia;
3) The County of Grayson, Virginia;
4) The County of Wythe, Virginia;
5) The Town of Hillsville, Virginia;
6) The Town of Independence, Virginia;
7) The County of Smyth, Virginia;
8) The County of Bland, Virginia;
9) The County of Washington, Virginia;
10) The Town of Rural Retreat, Virginia
11) The Town of Wytheville, Virginia
or any two or more of the foregoing, and provides as follows:
WHEREAS, the parties hereto (the "Member Jurisdictions") desire to enter into an
Agreement for the purpose of the establishment of the Mount Rogers Cigarette Tax Board (the
"Board") for the joint administration, collection, and enforcement of their respective Cigarette
Tax Ordinances pursuant to the provisions of these ordinances and § 15.2-1300 and §§ 58.13830, et. seq., of the Code of Virginia, 1950, as amended.
NOW, THEREFORE, the parties hereby enter into the following agreement.
1. NAME AND DURATION

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The Board shall be called the Mount Rogers Cigarette Tax Board. Its duration shall be
perpetual, subject to the provisions of Paragraph 8 herein.
2. MEMBERSHIP AND VOTING POWERS
The Board shall be composed of one representative from each jurisdiction currently
named herein and one representative from those jurisdictions later added with the consent of the
Board in conformity with Section 10. The chief administrative officer of each of the member
jurisdictions (County Administrator, City Manager or Town Manager, as applicable) shall
constitute that jurisdiction's Board representative, and such officer may designate an alternate to
attend meetings and vote in his or her place by written notice delivered to the Board Chair prior
to the meeting at which the alternate will attend. A majority of the representatives from the
member jurisdictions shall constitute a quorum for transaction of business. Action of the Board
shall be by majority vote of those present and voting, with the exception of adding new members
to the Board, which shall require the approval by the majority of the entire Board membership.
In all matters, each jurisdiction shall be entitled to only one vote.
3. OFFICERS AND MEETINGS
Each year, the Board shall elect a Chair, Vice-Chair, and Secretary/Treasurer,
who shall serve for a term of one (1) year, unless removed by majority action of the Board. The
aforementioned officers shall be chosen from the members of the Board, and shall be empowered
to sign in the name of the Board on all legal documents, including bank deposits and
withdrawals. The Board shall meet from time to time as needed, and shall meet at least
quarterly, however, additional meetings may be called at any time by action of the Chair or upon
the request of three (3) or more members by submitting such request to the Chair in writing.

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The Board may adopt bylaws, procedural rules and other policies to regulate its affairs
not inconsistent with this Agreement. Minutes shall be shall be kept for all meetings in
conformity with the Virginia Freedom of Information Act.
4. POWERS OF THE BOARD
The Board shall be delegated the following powers from the member
jurisdictions:
a.

The power to assess, collect and disburse the cigarette taxes levied by and for
each member jurisdiction;

b. The power to audit the sale or use of cigarettes within each member
jurisdiction;
c. The power to provide information to the appropriate law enforcement
agencies of the affected member jurisdictions for the purpose of prosecution
of criminal violations of the member jurisdiction's cigarette tax laws and
ordinances;
d. The power to hire, supervise, discharge and manage an Administrator to
oversee the day-to-day operations of the Board;
e. The power to establish and manage general operating funds to ensure proper
funding of Board operations on an ongoing basis;
f. The power to employ auditors for review of the Board's finances, and employ
accountants, legal counsel, and other advisors as the Board deems necessary
or advisable to discharge its' duties;
g. The power to designate one or more depository bank or banks for tax funds
collected;

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h. The power to contract with one or more member jurisdictions for provision of
administrative, fiscal and personnel services;
i. The power to hold and convey personal property. The Board shall have no
power to hold or convey real property;
j. The power to enter into contracts, including without limitation the power to
enter into contracts with public bodies for the availability and provision of
office and storage space, office and other equipment, and for the use of motor
vehicles;
k. The power to hire, supervise and discharge such other employees as the Board
may deem necessary or expedient to carry out its duties and powers;
l. The power to contract for benefits for Board employees;
m. Any other powers granted to the Board by other provisions of this Agreement,
by the respective local ordinances of the member jurisdictions, and by the
Code of Virginia (1950), as amended.

5. LIABILITY INSURANCE
The Board is hereby authorized and directed to maintain insurance coverage
appropriate to the nature of the Board's operations. General liability insurance shall be
maintained through a commercial general liability policy in limits of not less than One Million
Dollars ($1,000,000) the Board shall maintain worker's compensation coverage in at least the
statutorily required minimum amounts.
6. ADMINISTRATOR

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The Board shall appoint an Administrator, who shall be responsible for the normal, dayto-day operations of the Board in administration of the Cigarette Tax Ordinances adopted by
each of the member jurisdictions. The Administrator shall serve at the pleasure of the Board and
under such terms and conditions of employment as the Board shall deem appropriate, which may
include the power of the Administrator to hire, train, discipline and discharge subordinate
employees as needed to carry into effect the purposes and duties of the Board, contingent upon
creation by the Board of such subordinate positions. The Administrator shall act as the chief
employee of the Board, and shall answer to and be under the supervision of the Board. The
Administrator shall attend Board meetings and report to the Board on expenditures of the Board,
projected revenues, and other matters relevant to the efficient administration of the Board. The
Board may adopt such contracting and purchasing policies as it may deem appropriate, consistent
with the Virginia Public Procurement Act and other applicable laws and regulations, and
delegate to the Administrator the authority and responsibility for administration thereof. The
duties of the Administrator shall include, but are not limited to the following:
a. Preparation of annual administrative cost estimates;
b. Reporting to the Board with recommendations as to the creation of employment
positions needed to carry into effect the purposes and duties of the Board;
c. Hiring, management, evaluation, training, discipline and discharge of employees in
such employment positions created by the Board;
d. Contracting, with the approval of the Board, for equipment, supplies, employee health
and retirement benefits and other benefits as approved by the Board;
e. Preparation of such other reports as the Board may require;

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f. Review and authorization of disbursements from Board accounts, including without
limitation regular disbursements of tax revenue from member jurisdictions.
7. COLLECTION OF THE CIGARETTE TAX
The cigarette tax shall be assessed and collected according to the respective
ordinances and according to the rules, regulations and procedures adopted by the Board.
8. DISBURSEMENT OF RECEIPTS, MANAGEMENT OF FUNDS
a. Disbursements shall be made to each member jurisdiction on a monthly basis. Prior
to disbursement to member jurisdictions, expenses for the applicable period shall be
deducted from total revenues and allocated to the jurisdictions proportionately based
upon the number of taxable packs of cigarettes reported within the jurisdiction during
the period as compared to the total number of taxable packs of cigarettes reported in
all the member jurisdictions. The disbursement to each member jurisdiction shall be
determined by the tax rate of the jurisdiction multiplied by the taxable packs of
cigarettes reported within the jurisdiction, plus interest an penalties assessed within
the jurisdiction in question, plus the jurisdiction's proportional share of all other
revenues, less discounts and proportional expenses.
b. The Board shall adopt an annual budget and provide a copy thereof to each of the
member jurisdictions. The Board shall establish an operating fund, taking into
account the anticipated revenues and expenditures for each year.
c. All monies shall be deposited in the name of the Mount Rogers Cigarette Tax Board.
All checks drawn on Board accounts shall require the signature of the Administrator
and at least one Board Officer.
9. TERMINATION

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a. In the event any member jurisdiction decides, by ordinance, to terminate its
participation in the Board, notice thereof shall be given to the Board no fewer than
sixty (60) days prior to the effective date of such termination. The terminating
jurisdiction shall receive within thirty (30) days of the effective date of termination its
proportionate share of total revenues less its proportionate share of expenses,
operating fund, and depreciated value of tangible personal property owned by the
Board. The representative of such terminating jurisdiction shall cease to be a member
of the Board as of the effective date of the termination and thereafter the terminating
jurisdiction shall have no rights to participate in the business or operations of the
Board, and the terminating jurisdiction shall thereafter have sole rights and
responsibility for collection and enforcement of its local cigarette tax.

b. In the event the number of member jurisdictions is less than two (2) in number, the
Board shall dissolve and cease to exist. In such event, the Board, prior to dissolution,
shall liquidate all assets and disburse the proceeds to each member jurisdiction that
has not previously received a payment pursuant to Paragraph 9(a). Such distribution
shall be proportionate to the number of taxable packs of cigarettes reported in the
jurisdiction in question during the preceding twelve (12) months as compared to the
taxable packs of cigarettes reported in the preceding twelve (12) months in all
jurisdictions constituting the Board at the time of dissolution.
10. IMPLEMENTATION
Each member jurisdiction shall by ordinance signify its desire and agreement to
become a member of the Board and its acceptance of the provisions of this Agreement.

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This Agreement shall become effective upon the adoption of such ordinances and
execution of this agreement by any two (2) of the jurisdictions below, and thereafter any
jurisdiction named below may join as a member upon the adoption of such ordinance and
execution by its authorized representative, and upon payment of any shared expenses as
may be determined by the Board. Upon such execution and payment, this agreement
shall become operative as to the jurisdiction in question.
Jurisdictions other than those named below may be added to the Board by upon
agreement of a majority of the Board, and upon adoption of an ordinance by the
governing body of the jurisdiction to be added, execution of this Agreement, and
payment into the Board of any shared expenses as may be determined by the Board.

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MOUNT ROGERS CIGARETTE TAX BOARD AGREEMENT SIGNATURE PAGE.

The City of Galax, Virginia

The County of Carroll, Virginia

______________________________
Signature

______________________________
Signature

______________________________
Printed Name

______________________________
Printed Name

______________________________
Title

______________________________
Title

The County of Grayson, Virginia

The County of Bland, Virginia

______________________________
Signature

______________________________
Signature

______________________________
Printed Name

______________________________
Printed Name

______________________________
Title

______________________________
Title

The County of Smyth, Virginia

The County of Wythe, Virginia

______________________________
Signature

______________________________
Signature

______________________________
Printed Name

______________________________
Printed Name

______________________________
Title

______________________________
Title

SIGNATURES CONTINUED ON FOLLOWING PAGE

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MOUNT ROGERS CIGARETTE TAX BOARD AGREEMENT SIGNATURE PAGE
(contd.)
The Town of Hillsville, Virginia

The Town of Wytheville, Virginia

______________________________
Signature

______________________________
Signature

______________________________
Printed Name

______________________________
Printed Name

______________________________
Title

______________________________
Title

The Town of Independence, Virginia

The County of Washington, Virginia

______________________________
Signature

______________________________
Signature

______________________________
Printed Name

______________________________
Printed Name

______________________________
Title

______________________________
Title

The Town of Rural Retreat, Virginia

______________________________
Signature
______________________________
Printed Name
______________________________
Title

10
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ORANGE COUNTY, VIRGINIA
BOARD OF SUPERVISORS
R. MARK JOHNSON, DISTRICT ONE
JAMES K. WHITE, DISTRICT TWO
KEITH F. MARSHALL, DISTRICT THREE
JAMES P. CROZIER, DISTRICT FOUR
LEE H. FRAME, DISTRICT FIVE

MAILING ADDRESS:
P. O. BOX 111
ORANGE, VA 22960

PHYSICAL ADDRESS:
R. LINDSAY GORDON III BUILDING
112 WEST MAIN STREET
ORANGE, VIRGINIA 22960

THEODORE L. VOORHEES
COUNTY ADMINISTRATOR
PHONE: (540) 672-3313
FAX:
(540) 672-1679

MOTION:

_____

SECOND:

_____

RE:

orangecountyva.gov

April 27, 2021
Regular Meeting
Res. No. 210427 – 9B

DRAFT RESOLUTION OF INTEREST IN PARTICIPATING IN A REGIONAL
CIGARETTE TAX ADMINISTRATION

WHEREAS, the 2020 General Assembly approved, and the Governor signed into law,
legislation that allows Virginia counties to enact a local cigarette tax of up to 40 cents per pack,
effective July 1, 2021; and
WHEREAS, SB 1326, adopted by the 2021 General Assembly and signed into law by
the Governor, encourages local cigarette stamping and tax collection through regional cigarette
tax boards; and
WHEREAS, the bill defines a “regional cigarette tax board” as one established by a
group of at least six member localities, pursuant to their authority under the joint exercise of
powers (§15.2-1300 et seq.) and Regional Cooperation Act (§15.2-4200 et seq.) provisions of
the Code of Virginia; and
WHEREAS, the Thomas Jefferson Planning District Commission (TJPDC) was duly
established in 1972, pursuant to the Code of Virginia; and
WHEREAS, a key part of the mission of the TJPDC is to lead development of solutions
for the region’s critical issues by helping member governments identify such issues and finding
collaborative approaches to address them; and
WHEREAS, the TJPDC staff, in discussion with its member localities, has been
examining how a regional cigarette tax board could function in the broader Central Virginia
region; and
WHEREAS, the establishment of a regional cigarette tax board would promote the
uniform administration of local cigarette taxes throughout the region for those localities desiring
to participate in such a board;
NOW, THEREFORE, BE IT RESOLVED, on this 27th day of April, 2021, that the Orange
County Board of Supervisors hereby expresses its interest in participating in a regional cigarette
tax board being pursued by the TJPDC; and
Page 1 of 2
Res. No. 210427 – 9B

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BE IT FURTHER RESOLVED, that the Orange County Board of Supervisors hereby
authorizes the County Administrator to proceed with participating in discussions with the TJPDC
and other localities in the broader region on the formation of a regional cigarette tax board; and
BE IT YET FURTHER RESOLVED, that any decision by Orange County to become a
member of any regional cigarette tax board so established, must be approved by the Board of
Supervisors.

Votes:
Johnson:
White:
Marshall:
Crozier:
Frame:
For Information:

Thomas E. Lacheney, County Attorney

CERTIFIED COPY______________________________________________
Clerk to the Board of Supervisors

Page 2 of 2
Res. No. 210427 – 9B

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Orange County Economic Development
1st Quarter Report for 2021
Three-Year Unemployment Comparison

3-YEAR UNEMPLOYMENT COMPARISON
FEB. 2019 - FEB. 2021
6.6%

7.0%

5.4%

6.0%
5.0%
4.0%

4.1%
3.1%3.0%3.3%

3.0%

3.8%

5.1%

4.3%

2.8%
2.5%2.5%

US
VA
PR9
OC

2.0%
1.0%
0.0%

Feb. 2019

Feb. 2020

Feb. 2021

Orange Workforce Center

For additional information, contact Rose Deal at 540-672-1238 or [email protected].
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1st Quarter Report for 2021 (cont’d)
Prospect Activity
The below chart reflects the total number of new prospects received and worked during Q1 2021.
At the February 25, 2021 Economic Development Authority (EDA) meeting, the EDA awarded an
Advanced Start Up Incentive ($3,000) to LACED Revival, a new boutique style retailer. LACED
Revival’s new brick and mortar location, which is located at the newly erected Building 4 in the Locust
Grove Town Center, will offer a unique shopping experience to include upcycled and refinished goods,
furniture, gifts, home decor, as well as showcase local artisans and offer DIY classes.

January 2021
6

February 2021
3

March 2021
6

thinkorangeva.com Q1-2021 Website & Social Media Analytics

For additional information, contact Rose Deal at 540-672-1238 or [email protected].
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1st Quarter Report for 2021 (cont’d)
Definition of Terms:
Users: Users who have initiated at least one session during the date range.
New Users: The number of first-time users during the selected date range.
Sessions: Total number of Sessions within the date range. A session is the period time a user is
actively engaged with your website, app, etc. All usage data (Screen Views, Events, Ecommerce,
etc.) is associated with a session.
Number of Sessions per User: The average number of Sessions per user.
Pageviews: Pageviews is the total number of pages viewed. Repeated views of a single page are
counted.
Pages/Sessions: Pages/Session (Average Page Depth) is the average number of pages viewed
during a session. Repeated views of a single page are counted.
Avg. Session Duration: The average length of a Session.
Bounce Rate: The percentage of single-page sessions in which there was no interaction with the
page. A bounced session has a duration of 0 seconds.
The below images are screen shots of individual digital marketing campaigns. Numbers 1-3 are ads
placed on targeted individuals Facebook feeds, and numbers 4-5 are ads placed on various targeted
websites. All ads are currently performing at above the national click thru rate average, which is .09%.

1.

For additional information, contact Rose Deal at 540-672-1238 or [email protected].
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1st Quarter Report for 2021 (cont’d)

2.

3.

For additional information, contact Rose Deal at 540-672-1238 or [email protected].
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1st Quarter Report for 2021 (cont’d)

4.

5.

Other Activity
•

•
•
•
•

Launched BluDot Customer Relationship Management (CRM) tool which includes a
consumer facing, digital business directory. The new Orange County Business
Directory is a free online platform for local businesses to promote their services and
maximize exposure to new and existing customers. The user-friendly online directory is
a helpful tool for those searching for business information or businesses looking to share
updates with customers. The directory can be easily searched by category, location,
purchasing options, and contact details. The directory is also mobile friendly allowing
the information to be accessed anytime and anywhere from www.buyorageva.com.
Facilitated several meetings with two prospects, one of which completed the rezoning
process and one of which who is seeking a special use permit.
Co-hosted business workshop with Central Virginia Small Business Development
Center (CV SBDC) – Pivoting to e-Commerce Sales – 8 attendees.
59 total individuals from Orange County attended various CV SBDC workshops, 4
individuals received one-on-on business counseling during Q1 2021.
Continued development of 2021-2025 Economic Development Strategic Plan.
For additional information, contact Rose Deal at 540-672-1238 or [email protected].
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1st Quarter Report for 2021 (cont’d)
•
•

•

•

•
•
•
•

•

Participated in the Orange County Public School (OCPS) Business Advisory Meeting.
Facilitated the awards of Round 3 of the Bounce Back Orange Small Business Grants.
In total, the Bounce Back Orange Grant program awarded approximately $688,000 to
local organizations through 99 individual grants.
Kicked off partnership between Downtown Strategies, Orange County Economic
Development Authority, and LOVEOrangeVirginia (formerly Orange Downtown Alliance,
Inc.) to conduct a strategic assessment of the downtown Orange commercial district.
Promoted Orange County Restaurant Week and held a contest encouraging individuals
to take a photo of their meal(s) and share on Facebook. One lucky winner received a
$100 gift card to an Orange County restaurant of their choice. The boosted post
received 2.1K views, 57 reactions, and 65 entries.
Hired a UVa intern to assist with Economic Development and Tourism projects through
the Federal Work Study Program.
Rose attended virtual Women’s Economic Development Network Lunch and Learn
series, VEDA Spring Conference, and Virginia Ag Development Officers Group Meeting.
Kicked off 3-month digital marketing campaign promoting Thomas E. Lee Industrial
Park, Tourism, and new Business Directory (see above under social media analytics).
Participated in business retention and expansion (BRE) virtual meetings with Virginia
Economic Development Partnership (VEDP) BRE team member with F&M Expressions,
Zamma Corporation, Aerojet (3), and RIDGID.
Began planning and with Orange Workforce Center & OCPS for a Hiring Event,
scheduled for April 30, 2021 from 10:00 a.m.-12:00 p.m. The Economic Development
office created all marketing material and coordinated distribution. The first hour is
dedicated to juniors and seniors and the second hours is open to all jobs-seekers.

Post cards were created to market the new Open for Business Directory.

For additional information, contact Rose Deal at 540-672-1238 or [email protected].
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1st Quarter Report for 2021 (cont’d)

Strategic Planning Session with the Economic Development Authority.

For additional information, contact Rose Deal at 540-672-1238 or [email protected].
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HIGHLIGHTS OF ACTIVITIES
• TOURISM WORKING PROJECT: BEGIN REDESIGN OF OCVA VISITOR GUIDES: JANUARY- MARCH
• TOWN OF ORANGE HISTORIC COMMERCIAL DISTRICT WALKING TOUR BROCHURE EDIT CONTINUED WITH MULTIPLE
ROUNDS OF PROOFING TO GET READY FOR PRINT: FEBRUARY-MARCH

• CREATED TWO WINTER TRAVEL BLOGS TO PROMOTE OCVA WINTER WINES AND ORANGE COUNTY AFRICAN AMERICAN
HISTORY KNOWLEDGE.: JANUARY-FEBRUARY

• ACTIVELY PARTICIPATED ON EVENTS COMMITTEE FOR PLANNING, SUPPORT AND PROMOTION OF ORANGE COUNTY
RESTAURANT WEEK 2021 AND ORANGE UNCORKED WINE FESTIVAL FOR MAY 2021: JANUARY THROUGH MARCH

• ENGAGED AND PLANNED AN EARNED MEDIA VISIT WITH DC WRITER, JULIA RANDALL FROM STAYS AND GETAWAYS, TO
HOST HER FOR AN ARTICLE AND BLOG PLACEMENT ABOUT OCVA DESTINATIONS. SCHEDULED FOR APRIL 16-18TH,
2021: JANUARY-MARCH

• MANAGING WELCOME SIGN CIP PROJECT PROGRESS WITH LPDA: ASSISTING WITH FINALIZING SIGN SITE LOCATIONS WITH
VDOT AND LPDA, ENGAGED SURVEYS ON 8 POTENTIAL SITES, WIND STUDIES BY WILEY WILSON REQUIRED BY VDOT,
AND COMMUNICATIONS WITH A PRIVATE PROPERTY OWNER TO ALLOW PERMISSIONS FOR AN EASEMENT FOR RT. 33
SIGN LOCATION ON THEIR PROPERTY. LEGAL DRAFTED AN EASEMENT AGREEMENT THAT WAS PRESENTED TO THE
LANDOWNER- JANUARY-MARCH

• SUPPORTED TOURISM INDUSTRY BUSINESSES WITH INFORMATION AND WORKSHOPS FOR RELIEF FUNDING AND
EDUCATION RELATED TO COVID-19 CRISIS: JANUARY-MARCH

Page 85 of 113

VIRGINIA LIVING MAGAZINE PLACEMENT: JANUARY/FEBRUARY ISSUE
“FUN IN THE FOOTHILLS”
• The Tourism Department hosted Virginia Living writer, Amy White, in OCVA Sept. 30-Oct. 3. Later
hosted Sera Petras, Virginia Living photographer Oct.15-16th to shoot for the story.
• A three-page editorial was written and published in the Virginia Living Magazine January/
February edition in print. Later released digitally on their website in March and in a direct email
to their email audience.
• I made this contact and solicited a visit with the Editor of Virginia Living Magazine, Mindy
Kinsey, in 2019 during a Virginia Tourism PR event but due to COVID situations they had to
delay. I kept in touch throughout the year and the editor was finally able to add our story into
their article schedule for 2021.
• To my knowledge, this was the first full article featuring OCVA destinations exclusively.

LINK TO
ARTICLE
Digital version from Virginia Living Magazine launched March 24th!!
Page 86 of 113

3RD QUARTER VISITOR CENTER TRAFFIC:
VISITOR CENTER TRAFFIC:
❖January 2021: CLOSED COVID-19/ 2020: 125 visitors
❖February 2021: 31 visitors-Re-opened 3.12.2021 / 2020: 140 visitors
❖March 2021: 121 visitors/ 2020: 49 visitors-Closed 3.17.2021 COVID
Visitor Center Volunteer Report:
• 26 Active Volunteers
• Volunteer staffed, 3 volunteers not able to return still at this time, not sure when
they will return. All volunteers are over 65 and most have been vaccinated by the end
of March.

Page 87 of 113

WEBSITE DATA: 3RD QUARTER COMPARISON 2021/2020

2021 WP Website

2021 WP Website
2020 WIX Website

2020 WIX Website

VisitOrangeVirginia.com
Page 88 of 113

FACEBOOK DATA: JANUARY-MARCH 2021

Page Followers to date: 5069
Total page likes to date: 5003
VisitOrangeCountyVirginia
Page 89 of 113

FACEBOOK AD REACH : JANUARY-MARCH 2021

Page 90 of 113

Instagram Page

#orangecountyva
Page 91 of 113

Board of Supervisors
AGENDA ITEM COVER
Meeting Date: April 27, 2021

TO:

Orange County Board of Supervisors

FROM:

Michelle Williams, Deputy Clerk

SUBJECT:

Social Services Quarterly Report

Summary
Attached, please find the Social Services Quarterly Report for the 1st Quarter of 2021. Crystal
Hale, Social Services Director, has provided this report for your information and review.
Recommended Action
For the Board of Supervisors’ information. No action necessary.

Attachments
Social Services Quarterly Report

Page 1
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Orange County Department of Social Services
Quarterly Report
April 2021
Staffing: 6 of 40.5 permanent positions are vacant (14.8%):
•
•
•

Benefits – 1 vacancy: 1 Benefit Programs Specialist
Family Services – 4 vacancies: 1 Self-Sufficiency Specialist, 3 Family Services Specialists
Fiscal / Administration – 1 vacancy: 1 Office Associate

Child Welfare Quality Assurance and Accountability Review: VDSS conducted a Quarterly Child
Welfare QAA Review in April 2021 for the period of November 2020 – January 2021. The review focused
on foster care funding determinations and ongoing review of IV-E eligible cases. The review looked at one
new foster care funding case. There were zero errors. Please see the trend chart below:

Number of Child Welfare QAA Findings
100
80
60
40
20
0
Oct-17 Jan-18 Apr-18 Jul-18 Oct-18 Jan-19 Apr-19 Jul-19 Oct-19 Jan-20 Apr-20

July

Oct-20 Jan-21

Medicaid Applications Metrics: Tracking of overdue renewals remains paused since the latter half of
March 2020 due to the Public Health Emergency (PHE) declared by the Department of Health and Human
Services in response to COVID-19. The PHE has been extended through July 20, 2021.
COVID-19 Response:
Many OCDSS employees continue to utilize a combination of telework and working on-site. Additional
benefits staff began to gradually rotate back into the office beginning in April 2021.
Program Updates:
o

Medicaid:
▪ Most Medicaid Assistance (MA) renewals remain on hold until further notice per VDSS
guidelines due to the PHE. We currently have 1,375 renewals on hold as of April 2021.
▪ Overall MA caseloads continue to increase significantly as we are currently unable to close
cases due to the PHE.
▪ Benefit Programs Specialists are carrying approximately 500 cases per caseworker (on
average) and the numbers continue to climb.
▪ In compliance with H.R. 6201 “Families First Coronavirus Response Act”, no Medicaid cases
should close for any reason including excess income. The only exceptions to be considered
will be for:
• Death
• Client requests closure
• Client permanently moves out of state
• Enrollee is a Children’s Health Insurance Program (CHIP) or Children’s Health
Insurance Program Reauthorization Act (CHIPRA) individual who turns 19 or whose
postpartum period ends.

Page 1 of 4
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o

o

o

SNAP, TANF, and Childcare Assistance:
▪ HB2206 now allows for the general public to apply for Child Care Assistance for job search.
This is a service which was historically only offered to VIEW clients. In addition, the income
guidelines were increased and an applicant is no longer required to seek child support. We
anticipate an increase in applications as a result of these changes.
▪ The Childcare Assistance Quality Assurance Review was performed by VDSS with zero
findings. This was the first Childcare Assistance review performed by VDSS since 2015.
▪ The Families First Coronavirus Response Act of 2020 provided for the issuance of
emergency benefits to current SNAP households based on the PHE declaration.
• Emergency SNAP allotments continue to be issued through April 2021.
• The Consolidated Appropriations Act, 2021, signed on December 27, 2020,
temporarily increases SNAP benefits by raising maximum allotments by 15%
effective January 1, 2021 through September 30, 2021.
• Regular SNAP benefits continue to be issued according to the normal schedule.
• SNAP participants are able to pay for eligible groceries online and have them
delivered through Amazon and Walmart.
• Broad Based Categorical Eligibility (BBCE) is a state option by which every
household member receiving a Temporary Assistance for Needy Families (TANF)
funded service is not subject to specific eligibility criteria when applying for the
Supplemental Nutrition Assistance Program (SNAP). In FY 2022, BBCE will increase
the income limit to 200 percent of the federal poverty limit and eliminated the asset
test, thereby extending SNAP benefits to some people with income or resources in
excess of the current limits.
▪ Statewide Exemption from the Work Requirement:
• All localities remain exempt from the Work Requirement per the Families First
Coronavirus Response Act of 2020.
▪ Adult education programs:
• Personal Care Aide, Medication Aide, and CPR classes were not held during the
quarter due to COVID. A Medication Aide class is scheduled to begin in May.
OCDSS CARES Fund Program:
▪ COVID CARES allocation continues to be utilized to assist with rent, utilities, and mortgage
relief for citizens who have suffered a financial hardship due to COVID-19.
▪ The program has been extended beyond the original December 31st deadline and we
continue to receive and process applications for assistance.
Family Services:
▪ SB391 amends § 63.2-1606 of the Code of Virginia and addresses financial institution
reporting to Adult Protective Services (APS). SB391 requires financial institution staff who
refuse to execute a transaction, delay a transaction, or refuse to disburse funds to report
such refusal or delay within five business days to the Local DSS or APS Hotline.
▪ HB2018 - Emergency order for adult protective services; acts of violence, force, or threat or
financial exploitation; penalty. Allows the circuit court, upon a finding that an incapacitated
adult has been, within a reasonable period of time, subjected to an act of violence, force, or
threat or been subjected to financial exploitation, to include certain conditions to be imposed
on the alleged perpetrator in an emergency order for adult protective services. The bill
provides that any person who violates conditions of the emergency order is guilty of a Class
1 misdemeanor. The bill also provides that hearings on emergency orders for adult
protective services shall be held no earlier than 24 hours and no later than 72 hours after
the notice required has been given unless waived by the court. Current law only requires
such hearing be held no earlier than 24 hours. This Bill will require expedited actions for the
APS Worker.
Page 2 of 4
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▪

▪

▪

Due to COVID, VIEW clients are not required to be in an activity. If they elect to, we can
provide additional supports to promote employment. Any participation in a core employment
activity requires additional and frequent changes to their activity plan.
Beginning April 5, 2021, any otherwise eligible youth who turned 21 on or after January 27,
2020 must be allowed to re-enter Fostering Futures. OCDSS must notify these youth of their
right to voluntarily return. We must make reasonable attempts to contact each of these
youth. VDSS has also launched a public awareness campaign to reach youth who may be
eligible. The extension for Fostering Futures is in place until September 30, 2021.
Effective July 1, 2021, there will be two significant changes in title IV-E funding that will also
increase the local match for Medicaid cost for residential placements and increase the
number of required court reviews. The VDSS Commissioner must also review and approve
any placements after 12 consecutive months and 18 nonconsecutive months. If the child is
under the age of 13, it has to be reviewed and approved by the Commissioner at six
months. This change will require the agency to conduct more recruitment of foster
families who are willing to care for children with extreme emotional and behavioral
needs.

Additional Projects and Initiatives:
o
o
o
o
o

Resource Guide – A team of Benefits Program Specialists are updating the client resource listing.
Epidemic Intelligence Council (EpIC) - EpIC continues to meet monthly via Zoom.
Reentry Council – The first Orange County Reentry Council meeting was held in March and was well
attended by various stakeholders.
Marcus Alert – OCDSS Director is a member of the Marcus Alert Planning Team and attends biweekly meetings as the team prepares for participation in the pilot rollout of this program.
Regional Transportation Collaborative (RTC) – OCDSS Director is a member of the RTC Marketing
Focus Group that meets bi-monthly to discuss community outreach initiatives.

Performance Measures:
(Data reported for January-March 2021 unless noted as current total or FY21 total)
➢ Medicaid Assistance (MA)Processing; > 97% timely processing target:
o Number of MA Applications processed by OCDSS: 189, 85% processed timely
o Number of MA Applications processed by CoverVA and the Federal Facilitated Marketplace:
166; 67% processed timely
o FY21 total number of MA Applications processed by all entities: 1092, 85% processed timely
➢ SNAP Processing; > 97% timely processing target:
o Total number of SNAP applications for the quarter: 291, 98% processed timely
o FY21 total number of SNAP applications processed: 915, 98% processed timely
➢ TANF, Childcare, VIEW Processing; > 97% timely processing target:
o Total number of TANF applications processed: 33, 97% timely
o FY21 total number of TANF applications processed: 143, 99% timely
o Current total number of TANF cases: 51
o Total number of Childcare Assistance applications processed: 26, 100% timely
o FY21 total number of Childcare Assistance applications processed: 99, 100% timely
o Total current number of Childcare cases: 39
o Total number of VIEW initial assessments: 3, (timeliness not currently tracked)
o FY21 total number of VIEW initial assessments: 10, (timeliness not currently tracked)
o Total current number of VIEW cases: 13

Page 3 of 4
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➢ Foster Care, In-Home Practice (Foster Care Prevention), Adoption:
o Number of youth currently in foster care: 23
o Number of youth currently participating in Fostering Futures: 7
o Number of youth currently in family based placements (i.e. foster care families): 12
o Number of youth currently in trial home placements: 3
o Percentage of youth currently in kinship placements, > 25% target: 13%
o Percentage of youth currently in congregate placements, < 16% target: 17%
o Monthly foster care visits completed and entered into system of record timely, > 95% target:
97%
o Number of youth currently with the goal of adoption: 5
o Current number of In-Home Practice (i.e. foster care prevention) cases: 16
o Current number of adoption cases: 20
➢ Child Protective Services:
o Number of complaints received: 54
o Percentage of cases having timely contact with victim, > 95% target: 98% (includes unable to
locate)
o Percentage of cases closed in a timely manner, > 85% target: 93.7% (includes cases
suspended for joint investigations)
➢ Adult Protective Services (APS) and Adult Services (AS):
o Number of complaints received: 62
o Percentage of cases having timely contact with victim, > 95% target: 94% (includes unable to
locate, no answer, and refusals)
o Current number of guardianship cases: 46
o Number of Long Term Care screenings performed: 16
o Current number of Ongoing Adult Protective Services cases: 15
o Current number of Ongoing Adult Services cases: 27

Page 4 of 4
Page 96 of 113

Board of Supervisors
AGENDA ITEM COVER
Meeting Date: April 27, 2021

TO:

Orange County Board of Supervisors

FROM:

Michelle Williams, Deputy Clerk

SUBJECT:

Culpeper Soil and Water Conservation District Minutes; March 2, 2021

Summary
The Culpeper Soil and Water Conservation District held a Board Meeting on March 2, 2021, by
electronic means. The minutes from that meeting are attached for your information.
Recommended Action
For the Board of Supervisors’ information. No action necessary.

Attachments
CSWCD Minutes

Page 1
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MINUTES
CULPEPER SOIL AND WATER CONSERVATION DISTRICT
BOARD MEETING
Electronic Meeting via Telephone
Culpeper, Virginia 22701
March 2, 2021
The Chairman informed Board members on the call of necessary actions to conduct an electronic meeting.
Generally, public bodies are prohibited from meeting electronically under the provisions of the Freedom of
Information Act (FOIA). However, language approved by the Governor and General Assembly in Chapter
56 of the 2020 Special Session 1, Acts of Assembly allows the District to move forward with certain
restrictions.
The Budget Bill allows public bodies to hold Electronic Meetings when the Governor has declared a state
of emergency pursuant to §44-146.17 if:
(i) the nature of the declared emergency makes it impracticable or unsafe for the public body or governing
board to assemble in a single location; and
(ii) the purpose of the meeting is to discuss or transact the business statutorily required or necessary to
continue operations of the public body…and the discharge of its lawful purposes, duties, and
responsibilities.
The Budget Bill also has language regarding recordings and transcriptions of Electronic Meetings. Please
be advised that this meeting is being recorded as usual. As required, this recording will be available to the
public through the District website.
It is this Board’s responsibility to determine whether the nature of the declared emergency makes it
impracticable or unsafe for the public body or governing board to assemble in a single location. I will
request a motion for the board to make this determination. After duly seconded, we will conduct a roll call
vote. If that motion fails, this electronic meeting will end at that point. The Budget Bill also requires
compliance with the provisions of §2.2-3708.2. Therefore, in accordance with §2.2-3708.2.D.2, public
bodies must include a telephone number that may be used to notify the public body of any interruption in
the telephonic or video broadcast of the meeting. In the event that a disruption to the meeting occurs,
participants should contact the District Manager by phone at 434-760-3269 or 540-825-8591.
Robert Runkle moved that the District Board certify that the nature of the state of emergency caused by the
COVID-19 pandemic, as declared by the Governor of Virginia, makes it impracticable or unsafe for the
District Board to assemble in a single physical location, and further that the purpose of the meeting
including all agenda items as reflected in the meeting’s prepared agenda is to transact or discuss business
that is statutorily required or that is necessary to continue operations of the District Board and the discharge
of the District Board’s lawful purposes, duties and responsibilities. Ton O’Halloran seconded the motion.
R. Bradford, T. O’Halloran, P. Morris, S. Morris, S. Sharpe, M. Sands, L. Graves, R. Runkle , R. Brame,
9 yeas; 0 nays.
DIRECTORS PRESENT:

Lynn Graves, Madison County
Robert Bradford, Orange County
Robert Runkle, Greene County
Tom O’Halloran, Culpeper County
1
Page 98 of 113

Mike Sands, Rappahannock County
Robert Brame, Orange County
Philip Morris, Greene County
Steve Morris, Greene County, Director-At Large
Sarah Sharpe, Virginia Cooperative Extension, Greene County
Mike Biniek, Rappahannock County
DIRECTORS NOT PRESENT:
Warren Lee, Orange County, Associate Director
Steve Hill, Madison County
Dennis Verhoff, Culpeper County
Brad Jarvis, Madison County, Virginia Cooperative Extension,
Associate Director
Bob Williamson, Culpeper County, Associate Director
STAFF PRESENT:

Greg Wichelns, District Manager
JoAnn Neal, Administrative Secretary
Stevie Ross, Administrative Secretary

OTHERS PRESENT :

Debbie Cross, CDC, DCR

1)

CALL TO ORDER, MOMENT OF SILENCE, PLEDGE OF ALLEGIANCE
L. Graves welcomed everyone on the call. Following a moment of silence, Lynn
Graves led the Pledge of Allegiance.

2)

DRAFT MINUTES
L. Graves called for approval of the substance of the February 2, 2021 Draft District Board
Meeting Minutes and for any substantive corrections or additions. M. Sands moved to approve the
minutes as presented. R. Bradford seconded the motion. (M. Sands, R. Bradford, unanimous)
R. Bradford, O’Halloran, P. Morris, S. Morris, S. Sharpe, M. Sands, L. Graves, R. Runkle, R. Brame
9 yeas; 0 nays.

3)

AGENDA APPROVAL
L. Graves called for Agenda approval. He added the Legislative Committee Report and
Technical Committee Addendum to the Consent Agenda. R. Brame moved to adopt the Agenda as
modified. M. Sands seconded the motion. (R. Brame M. Sands, R. Bradford abstained)
O’Halloran, P. Morris, S. Morris, S. Sharpe, M. Sands, L. Graves, R. Runkle, R. Brame 8 yeas; 0 nays.

4)

CONSENT AGENDA
Consent Agenda adopted as modified.
COMMITTEE REPORTS
EDUCATION COMMITTEE REPORT
TECHNICAL COMMITTEE REPORT W/Addendum
OPERATIONS COMMITTEE REPORT
LEGISLATIVE COMMITTEE REPORT
TREASURER’S REPORT

2
Page 99 of 113

5)

TECHNICAL COMMITTEE REPORT
Items in italics were added at the March 2, 2021 Board Meeting

Present: Robert Bradford, Chairman; Lynn Graves, Madison; Tom O’Halloran, Culpeper; Robert Runkle, Greene; Mike Sands,
Rappahannock; Greg Wichelns, District Manager; Spencer Yager, Conservation Specialist; David Massie, Conservation
Specialist; Amanda McCullen, Conservation Specialist; Kendall Dellinger, Conservation Specialist

1) The following BMP applicants have been approved by the Technical Committee for funding. All applications were
thoroughly screened for compliance with Priority Recruitment Guidelines. All met at least two of the priority criteria.
Practice
CCI-SL-6N
CCI-SL-6W

FR-1
FR-1
FR-3
FR-3
SL-1
SL-6W
SL-6W
SL-6W
SL-6W
SL-7
SL-10
SL-10
SL-10
SL-8B
WQ-4
SL-6W
SL-6W
NM-4
NM-4
NM-5N
NM-5P
NM-5N
NM-5P

Fund
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS

Participant
Liberty Hall Plantation
Liberty Hall Plantation
Melissa McDonald
Goodall Family Farm, GP
Berry Graves Mill Farm
Goodall Family Farm, GP
Eat Wild Farms
Richard R. Hastings
Richard R. Hastings
Kelly Robson
Chewning Masonry Inc.
Harold Slaughter
Copper Hill LLC
Copper Hill LLC
Goodall Family Farm, GP
Glebe Farm LLC
Glebe Farm LLC
Robert Bradford
Robert Bradford
Beauregard Farm, Inc.
Beauregard Farm LP
Beauregard Farm LP
Beauregard Farm LP
Beauregard Farm, Inc.
Beauregard Farm, Inc.

Contract Instance
07-21-0253 424280
07-21-0253 424487
07-21-0236 423500
07-21-0238 423172
07-21-0089 424514
07-21-0238 423171
07-21-0245 423975
07-21-0247 424501
07-21-0244 424434
07-21-0235 422037
07-21-0246 424489
07-21-0241 423934
07-21-0242 424411
07-21-0243 424412
07-21-0239 423189
07-21-0248 424534
07-21-0251 424545
07-21-0213 422967
07-21-0213 425423
07-21-0257 425928
07-21-0256 425926
07-21-0255 425918
07-21-0255 425924
07-21-0261 426189
07-21-0261 426188

County
Culpeper
Culpeper
Rappahannock

Madison
Madison
Madison
Madison
Madison
Madison
Culpeper
Orange
Madison
Madison
Madison
Madison
Culpeper
Culpeper
Orange
Orange
Culpeper
Culpeper
Culpeper
Culpeper
Culpeper
Culpeper

Amount
Tax Credit
$ 8,972.50 $
0.00
$
543.75 $
0.00
$ 5,865.00 $ 258.75
$ 2,040.00 $ 90.00
$ 6,022.18 $
0.00
$ 12,395.00 $
0.00
$ 21,813.00 $
0.00
$ 20,308.47 $ 237.46
$ 5,877.75 $ 109.94
$ 9,534.50 $
0.00
$100,000.00 $
0.00
$ 3,193.50 $ 266.12
$ 1,875.00 $
0.00
$ 6,000.00 $
0.00
$ 5,566.50 $
0.00
$ 12,711.60 $
0.00
$ 3,239.70 $
0.00
$ 15,460.00 $
0.00
$ 16,250.00 $
0.00
$
522.00 $
0.00
$
274.50 $
0.00
$ 6,184.00 $
0.00
$ 12,008.00 $
0.00
$ 1,824.00 $
0.00
$ 3,952.00 $
0.00

2) The following BMP participants have been approved by the Technical Committee for payment:
Practice
SL-6W
SL-7
CCI-SL-6N
CCI-SL-6W

Fund
2021 VACS
2021 VACS
2021 VACS
2021 VACS

Participant
Cindy Joskowiak *
Harold Slaughter
Liberty Hall Plantation
Liberty Hall Plantation

Contract
Instance
07-21-0042 402441
07-21-0241 423934
07-21-0253 424280
07-21-0253 424487

County
Orange
Madison
Culpeper
Culpeper

Amount
Tax Credit
$ 50,566.00 $
0.00
$ 3,193.50 $ 266.12
$ 8,972.50 $
0.00
$
543.75 $
0.00

*Increase due to change in buffer width and lifespan length, added cross fence and depth of well.

3) The following Upper Hazel River Residential applicants have been approved by the Technical Committee for funding:
3
Page 100 of 113

Practice
RB-3
RB-3
RB-3M

Fund
DEQ16546
DEQ16546
DEQ16546

Participant
Michael A. Cioffi
Eugene Backe
Linda Cole

Contract
07-21-0227
07-21-0225
07-21-0252

Instance
424509
423145
424547

County
Rappahannock
Culpeper
Culpeper

Amount
$ 2,500.00
$ 2,500.00
$ 1,600.00

4) The following Upper Rapidan River Residential applicants have been approved by the Technical Committee for funding:
Practice
RB-3M
RB-3M
RB-3M

Fund
DEQ16678
DEQ16678
DEQ16678

Participant
Timothy Zook
Jennifer Minner
Ellen Wessel

Contract
Instance
07-21-0250 424544
07-21-0259 426181
07-21-0263 426223

County
Orange
Orange
Orange

Amount
$ 1,000.00
$ 1,000.00
$ 1,500.00

5) The following Upper York River Residential applicants have been approved by the Technical Committee for funding:
Practice
RB-3M
RB-3M
RB-4P

Fund
DEQ16974
DEQ16974
DEQ16974

Participant
Shaun Mckeown
Kimberly Beales
Shirley Colvin

Contract
Instance
07-21-0249 424541
07-21-0260 426187
07-21-0262 426190

County
Orange
Orange
Orange

Amount
$ 1,500.00
$ 1,600.00
$ 9,600.00

6) The following Upper Rapidan River Residential participant has been approved by the Technical Committee for payment:
Practice
RB-1

Fund
DEQ16678

Participant
Robert Meier

Contract
Instance
07-21-0172 421386

County
Madison

Amount
$ 175.00

7) The following Upper York River Residential participant has been approved by the Technical Committee for payment:
Practice
RB-3M

Fund
DEQ16974

Participant
Margaret Stoner

Contract
Instance
07-21-0186 421678

County
Orange

Amount
$ 260.00

County
Orange
Madison

Amount
$ 280.00
$ 175.00

8) The following Residential applicants have been cancelled by the Technical Committee:
Practice
RB-1
RB-1

Fund
DEQ16678
DEQ16678

Participant
Ricky Colvin
Aaron Storm

Contract
Instance
07-21-0098 420144
07-21-0209 422441

9) The Technical Committee has set the dates of Wednesday, April 7th and Thursday, April 8th for the annual spring dam
inspections. The District Manager is waiting on a quote from a local contractor to preform high water debris removal on
several dams. All Directors are invited to attend the dam inspections.

10) The Technical Committee discussed a project on the BMP verification/spot check list from last summer. A letter will be sent
to the individual requiring some maintenance issues.

11) The Technical Committee discussed the Residue/Tillage survey which will occur this spring. The survey involves
identifying various levels of tillage and residue management on cropland. The data from this survey will be used in the
Chesapeake Bay model. Cancelled by DCR (update).

12) The Technical Committee discussed the issue of consultant fees and well permits fees. Currently, the District only pays for
the well permit fee, but now some counties are requiring a consultant to assist in the process. District Staff will look into the
issue and report back at the next Technical Committee meeting.

13) The Technical Committee continues to delegate the authority to the District Manager to sign BMP contracts on behalf of the
Board of Directors on an as needed basis.

4
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6) AGENCY REPORTS
DCR - D. Cross reported the Conservation Tillage Survey has been postponed. 2021 Random List (spot
checks) will be distributed to each district in early March. DCR as of March 1 – will permit 10 or less for
indoor meetings and 25 or less for outdoor meetings. The VASWCD Board will meet on March 16, 2021 to
discuss 2022 Cost Share Manual and the Cost Share and Technical Assistance agreements.
L. Graves reported that the District Audit met requirements and passed 100%. Then, L. Graves introduced the
new Administrative Secretary, Stevie Ross, to all present Board members.
7) PLAN FOR FEBRUARY COMMITTEE MEETINGS (via Electronic Meeting)
Committees will meet electronically only on Tuesday, March 23, 2021. Personnel 9:00, Operations 9:30,
Technical 10:00 and Educational meeting will be held March 23, 2021 via Zoom or by telephone at 4 pm.
BOARD MEETING FOR APRIL WILL TENTATIVELY BE HELD TUESDAY, APRIL 6, 2021 via
Electronic Meeting.
8) ADJOURNMENT
M. Sands motioned to adjourn the March 2, 2021 Board meeting at 9:44. R. Bradford seconded the motion.
R. Bradford, O’Halloran, P. Morris, S. Morris, S. Sharpe, M Biniek, M. Sands, L. Graves, R. Brame
R. Runkle
10 yeas; 0 nays.
Respectfully Submitted,

Lynn Graves, Chairman

Stevie Ross
Administrative Secretary

Date Approved __4/6/2021

5
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Board of Supervisors
AGENDA ITEM COVER
Meeting Date: April 27, 2021

TO:

Orange County Board of Supervisors

FROM:

Michelle Williams, Deputy Clerk

SUBJECT:

Rapidan Service Authority Minutes; December 17, 2020

Summary
The Rapidan Service Authority held a meeting on December 17, 2020, at the Madison County
Administration Building Auditorium, in Madison, Virginia. The minutes from said meeting are
attached for your information.
Recommended Action
For the Board of Supervisors’ information. No action necessary.

Attachments
RSA Minutes

Page 1
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Board of Supervisors
AGENDA ITEM COVER
Meeting Date: April 27, 2021

TO:

Orange County Board of Supervisors

FROM:

Michelle Williams, Deputy Clerk

SUBJECT:

Rapidan Service Authority Minutes; February 18, 2021

Summary
The Rapidan Service Authority held a meeting on February 18, 2021. The meeting was conducted
virtually. The minutes from said meeting are attached for your information.
Recommended Action
For the Board of Supervisors’ information. No action necessary.

Attachments
RSA Minutes

Page 1
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AD MI NI ST RA TIO N
MAIL: PO Box 111, Orange, VA 22960 | PHONE: (540) 672-3313
PHYSICAL: 112 West Main Street, Orange, VA 22960

MEMORANDUM
TO:

Orange County Board of Supervisors

FROM:

Alyson A. Simpson, Chief Deputy Clerk

DATE:

April 16, 2021 for the April 27, 2021 Board Meeting

SUBJECT:

Appointments to Boards, Commissions, and Committees

The following is a list of the various Boards, Commissions, and Committees that have vacancies
or terms that will be expiring in the coming months:
Barboursville Village Overlay District Advisory Committee
▪ Member – Available Vacancy.
Board of Building Code Appeals
▪ At-Large – Vacancy.
Board of Zoning Appeals
▪ District 4 – Vacancy.
Community Policy and Management Team (CPMT)
▪ Parent Representative – Vacancy.
Social Services Advisory Board
▪ District 2 – Vacancy.
▪ District 4 – Vacancy.
Tourism Advisory Committee
▪ Member – Available Vacancy.
▪ Member – Available Vacancy.
▪ Member – Available Vacancy.
Youth Commission
▪ District 3 – Vacancy.
▪ District 5 – Vacancy.
▪ At-Large – Available Vacancy.
▪ At-Large – Available Vacancy.
▪ At-Large – Available Vacancy.

Recommended Action:
For the Board of Supervisors’ information.

Page 109 of 113

Board of Supervisors
AGENDA ITEM COVER
Meeting Date: April 27, 2021

TO:

Orange County Board of Supervisors

FROM:

Michelle Williams, Deputy Clerk

SUBJECT:

Calendar of Events; April 2021 - June 2021

Summary
Attached, please find a calendar of events for the next three months, to include: April 2021, May
2021, and June 2021. These calendars contain the dates of upcoming Board meetings, as well
as meetings of other various commissions and committees.
Recommended Action
For the Board of Supervisors’ information. No action necessary.

Attachments
April 2021 Calendar
May 2021 Calendar
June 2021 Calendar

Page 1
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April 2021
MON

TUE

WED

THU

FRI

1

2
KEY:

PC 6:00 PM Virtual

5

6
BBA 5:00 PM

12

7

8

9

PRF 5:30 PM

13

CVRJ 4:00 PM
EDA 5:30 PM

14

15

BOS Orientation
10:00 AM
RRCS 1:00 PM
BOS/EDA WS 3:30 PM
BOS 5:00 PM

16

RSA 2:00 PM
LBT 4:00 PM
PC 6:00 PM Virtual

(Budget PH)

EDA 5:30 PM
19

20

21
SCAP 11:00 AM
SSAB 3:00 PM
YCM 7:00 PM

26

27
BOS 5:00 PM

23

29

30

REMS 7:00 PM

28
(Budget Adopt.)

22

RRRC 1:00 PM

HCC 9:00 AM

AC
Airport Commission*
BCA Brd. of Building Code Appeals*
BOS Board of Supervisors
BBA Broadband Authority*
CVRJ Central Virginia Reg. Jail Board
EDA Economic Development Auth.
GCC Germanna Comm. College Brd.
GWA GWAP Steering Committee*
HCC Health Center Commission
LAAC Lake Anna Advis. Committee
LBT
Library Board of Trustees
LCC
Litter Control Committee
PRF
Parks & Recreation Foundation
PWD Piedmont Workforce Dev. Brd.
PC
Planning Commission
RSA Rapidan Service Authority
REMS Rappahannock EMS Council
RRCS Rapp.-Rap. Comm. Serv. Brd.
RRRC Rapp.-Rapidan Reg. Comm.
RRBC Rapp. River Basin Commission
SCAP Skyline Community Action
SSAB Social Services Advis. Board
TAC
Tourism Advisory Committee
YCM Youth Commission

* Denotes meetings are scheduled as
needed.

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May 2021
MON

TUE

WED

THU

FRI

3

4

5

6

7
KEY:

PC 6:00 PM

10

11

12
RRCS 1:00 PM
BOS 5:00 PM

17

18

TAC 6:00 PM

19
SCAP 11:00 AM
GCC 4:00 PM
YCM 7:00 PM

24

25
BOS WS 4:00 PM
BOS 5:00 PM

31
COUNTY HOLIDAY

13

14
CVRJ 4:00 PM
GCC 4:00 PM
EDA 5:30 PM

20
BCA 5:00 PM

26

RSA 2:00 PM
PC 6:00 PM

27
LAAC 7:00 PM

21

28
HCC 9:00 AM

AC
Airport Commission*
BCA Brd. of Building Code Appeals*
BOS Board of Supervisors
BBA Broadband Authority*
CVRJ Central Virginia Reg. Jail Board
EDA Economic Development Auth.
GCC Germanna Comm. College Brd.
GWA GWAP Steering Committee*
HCC Health Center Commission
LAAC Lake Anna Advis. Committee
LBT
Library Board of Trustees
LCC
Litter Control Committee
PRF
Parks & Recreation Foundation
PWD Piedmont Workforce Dev. Brd.
PC
Planning Commission
RSA Rapidan Service Authority
REMS Rappahannock EMS Council
RRCS Rapp.-Rap. Comm. Serv. Brd.
RRRC Rapp.-Rapidan Reg. Comm.
RRBC Rapp. River Basin Commission
SCAP Skyline Community Action
SSAB Social Services Advis. Board
TAC
Tourism Advisory Committee
YCM Youth Commission

* Denotes meetings are scheduled as
needed.

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June 2021
MON

TUE

WED

THU

FRI

1

2

3

4
KEY:

PC 6:00 PM

7

8

9

10

RRCS 1:00 PM
BOS 5:00 PM

14

15

CVRJ 4:00 PM
EDA 5:30 PM

16
SCAP 11:00 AM
YCM 7:00 PM

21

22

29

17
REMS 7:00 PM

23
BOS 5:00 PM

28

11

30

RSA 2:00 PM
LBT 4:00 PM
PC 6:00 PM
24

RRBC 1:00 PM
RRRC 1:00 PM

18
COUNTY HOLIDAY

25
HCC 9:00 AM

AC
Airport Commission*
BCA Brd. of Building Code Appeals*
BOS Board of Supervisors
BBA Broadband Authority*
CVRJ Central Virginia Reg. Jail Board
EDA Economic Development Auth.
GCC Germanna Comm. College Brd.
GWA GWAP Steering Committee*
HCC Health Center Commission
LAAC Lake Anna Advis. Committee
LBT
Library Board of Trustees
LCC
Litter Control Committee
PRF
Parks & Recreation Foundation
PWN Piedmont Workforce Network
PC
Planning Commission
RSA Rapidan Service Authority
REMS Rappahannock EMS Council
RRCS Rapp.-Rap. Comm. Serv. Brd.
RRRC Rapp.-Rapidan Reg. Comm.
RRBC Rapp. River Basin Commission
SCAP Skyline Community Action
SSAB Social Services Advis. Board
TAC
Tourism Advisory Committee
YCM Youth Commission

* Denotes meetings are scheduled as
needed.

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