On the agenda: Orange Board of Supervisors' Regular Meeting — data center (Jun 22)
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ORANGE COUNTY BOARD OF SUPERVISORS AGENDA
GORDON BUILDING
112 WEST MAIN STREET – ORANGE, VIRGINIA 22960
TUESDAY, JUNE 22, 2021 – 5:00 p.m.
_________________________________________________________________________________________________________________________
Unless otherwise indicated or unless relocated by the Board, agenda items will be taken in order. The Board reserves the right to remove, add, and/or
relocate agenda items as necessary. Public Hearings will begin promptly at the advertised times. A time limit may be imposed by the Chairman on
speakers addressing the Board. Anyone wishing to address the Board during a Public Hearing must sign in on the forms that are located on the table
outside of the Board Room. Forms should be submitted to the Chief Deputy Clerk and speakers will be called in order. No disruptive signs, placards,
noises, attire, or behavior will be permitted. Please silence all cell phones and other audible devices.
_________________________________________________________________________________________________________________________
NOTE: While this meeting will be held in-person, the meeting, in its entirety, will also be streamed live on the County’s
YouTube Channel at https://www.youtube.com/c/OrangeCountyVirginia for anyone who may want to view remotely.
1.
CALL TO ORDER
a.
Pledge of Allegiance
2.
ADOPTION OF AGENDA
3.
SPECIAL PRESENTATIONS AND APPEARANCES
4.
CONSENT AGENDA
a.
FY21 Budget Amendments (Supplementals and Transfers): Glenda Bradley, Assistant County Administrator
for Management Services
b.
Renewal of the Contract with Change Healthcare for EMS Billing and Collection Services: Amanda Amos,
Procurement Coordinator
c.
Resolution to Declare the Closing of the Local State of Emergency: Theodore L. Voorhees, County
Administrator
d.
Resolution to Resolve and Reclassify the Line of Credit Extended to the Broadband Authority: Eric Lansing,
Assistant County Attorney
e.
Adoption of the June 8, 2021 Worksession Minutes: Alyson Simpson, Chief Deputy Clerk
f.
Adoption of the June 8, 2021 Regular Meeting Minutes: Alyson Simpson, Chief Deputy Clerk
5.
NEW BUSINESS
a.
Renewal of the Agreement with Goodwill Industries of the Valley, Inc. for the Orange Workforce Center: Amanda
Amos, Procurement Coordinator
b.
Award of Contracts for Airport Engineering and Consulting Services: Amanda Amos, Procurement Coordinator
c.
Award of Contracts for Environmental Engineering Services: Amanda Amos, Procurement Coordinator
d.
Utilization of Cooperative Contract with MCCi for the Implementation of Laserfiche: Amanda Amos,
Procurement Coordinator
e.
Health, Dental, and Optional Insurance Renewals: Jenny Carpenter, Human Resources Director, and Glenda
Bradley, Assistant County Administrator for Management Services
f.
Adoption of the Core Network Agreement with the Broadband Authority: Eric Lansing, Assistant County Attorney
g.
Adoption of Memorandum of Understanding with the Broadband Authority for Virginia Retirement System (VRS)
Funds: Eric Lansing, Assistant County Attorney
6.
OLD BUSINESS
7.
DEPARTMENT DIRECTOR / CONSTITUTIONAL OFFICER REPORTS
8.
COUNTY ATTORNEY’S REPORT: Thomas Lacheney, County Attorney
a.
Proposed Amendment to Animals At-Large Ordinance
9.
COUNTY ADMINISTRATOR’S REPORT: Theodore L. Voorhees, County Administrator
10.
BOARD COMMENT
11.
INFORMATIONAL ITEMS (NO ACTION REQUIRED)
a.
VDOT Monthly Report for June: E. Alan Saunders, Louisa Resident Engineer
b.
Health Center Commission Minutes; April 2, 2021
c.
Culpeper Soil and Water Conservation District Minutes; May 4, 2021
Page 1 of 2
Page 1 of 78
12.
APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTEES
13.
CALENDAR
14.
PUBLIC HEARINGS
a.
Proposed Ordinance to Establish Fines for Littering
The Board of Supervisors will consider the adoption of an ordinance to establish fines for littering in Orange
County. Pursuant to Section 33.2-802 of the Code of Virginia, the proposed ordinance would establish a
misdemeanor offense punishable by confinement in jail for not more than 12 months and a fine of not less than
$1,000 or more than $2,500, either or both, if convicted of littering on a public highway.
15.
PUBLIC COMMENT
Anyone wishing to address the Board during the public comment period must sign in on the forms that are located on the table outside of the Board
Room. Public comment shall last no longer than fifteen (15) minutes in its entirety, with a two (2) minute time limit per speaker. No disruptive signs,
placards, noises, attire, or behavior will be permitted. Speakers shall not be permitted to speak on matters scheduled for public hearing for the day.
The Chairman reserves the right to extend the comment period, revise the length of time allowed by each speaker, or determine the relevance of
the subject matter to County business.
16.
CLOSED MEETING
17.
ADJOURN
Page 2 of 2
Page 2 of 78
Board of Supervisors
AGENDA ITEM REPORT
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Glenda Bradley, Asst. County Administrator for Mgmt. Services
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
FY21 Budget Amendments (Supplementals and Transfers)
Background
Throughout the fiscal year, the County receives donations and other revenue that is not included
in the original adopted budget. In addition, various situations may arise during the year that
necessitate the transfer of funds from one department or fund to another.
Discussion
Attached is a request for supplemental appropriations and amendments to the FY21 Operating
Budget. Included in this request are appropriations for lost book fees for the Orange ($180) and
Wilderness ($121) Library branches. In addition, the appropriation of a second Airport
Coronavirus Response Grant is included in the amount of $13,000. These funds will be
appropriated in the COVID-19 Response Fund for transfer to the Airport Fund.
Financial Impact
Reflected in the attached Munis report.
Recommended Action
Adopt the attached budget and appropriation amendments with the other Consent Agenda
items, as presented.
Attachments
Munis Report
Page 1
Page 3 of 78
06/11/2021 10:45
gbradley
|ORANGE COUNTY, VA
|BUDGET AMENDMENTS JOURNAL ENTRY PROOF
|P
1
|bgamdent
LN
ORG
OBJECT PROJ ORG DESCRIPTION
ACCOUNT DESCRIPTION
PREV
BUDGET
AMENDED
ACCOUNT
LINE DESCRIPTION
EFF DATE
BUDGET
CHANGE
BUDGET ERR
____________________________________________________________________________________________________________________________________
YEAR-PER JOURNAL
2021
12
EFF-DATE
REF 1
REF 2
367 06/22/2021 BAMEND BA 062221
SRC JNL-DESC
BUA BA 062221
ENTITY AMEND
1
2
1 30026501 32400
Library Fees-Gen Fund
1100-300265-32400-7-73-16-0000-000-00000-
Orange Library-Lost Books
Lost Book Fees-Orange
-193.00
-180.00
06/22/2021
-373.00
2 30026501 32475
Library Fees-Gen Fund
1100-300265-32475-7-73-16-0000-000-00000-
Wilderness Library-Lost Books
Lost Book Fees-Wilderness
-205.00
-121.00
06/22/2021
-326.00
3 47310001 46466
Orange County Library
1100-473100-46466-7-73-00-0000-000-00000-
Books-Refunds
Lost Book Fees-Orange
193.00
06/22/2021
180.00
373.00
4 47311001 46466
Wilderness Branch Library
1100-473110-46466-7-73-00-0000-000-00000-
Books-Refunds
Lost Book Fees-Wilderness
205.00
06/22/2021
121.00
326.00
5 30046008 37204
Cat Aid-Federal-COVID-19 FundCat Aid-Fed-FAA-Airport
-30,000.00
-13,000.00
1290-300460-37204-3-35-35-4390-000-00000Airports Coronavirus Response 06/22/2021
-43,000.00
6 49310015 47504
COVID-19 Fund-Transfers Out Transfer to Airport Fund
30,000.00
13,000.00
1290-493100-47504-9-96-00-4390-000-00000Airports Coronavirus Response 06/22/2021
43,000.00
** JOURNAL TOTAL
0.00
Page 4 of 78
06/11/2021 10:45
gbradley
|ORANGE COUNTY, VA
|BUDGET AMENDMENT JOURNAL ENTRY PROOF
|P
2
|bgamdent
CLERK: gbradley
YEAR PER
JNL
SRC ACCOUNT
ACCOUNT DESC
T OB
DEBIT
CREDIT
EFF DATE
JNL DESC
REF 1 REF 2
REF 3
LINE DESC
____________________________________________________________________________________________________________________________________
2021 12
367
BUA 30026501-32400
Orange Library-Lost Books
5
180.00
06/22/2021 BA 062221 BAMEND BA 062221
T
Lost Book Fees-Orange
BUA 30026501-32475
Wilderness Library-Lost Books 5
121.00
06/22/2021 BA 062221 BAMEND BA 062221
T
Lost Book Fees-Wilderness
BUA 47310001-46466
Books-Refunds
5
180.00
06/22/2021 BA 062221 BAMEND BA 062221
T
Lost Book Fees-Orange
BUA 47311001-46466
Books-Refunds
5
121.00
06/22/2021 BA 062221 BAMEND BA 062221
T
Lost Book Fees-Wilderness
BUA 30046008-37204
Cat Aid-Fed-FAA-Airport
5
13,000.00
06/22/2021 BA 062221 BAMEND BA 062221
T
Airports Coronavirus Response
BUA 49310015-47504
Transfer to Airport Fund
5
13,000.00
06/22/2021 BA 062221 BAMEND BA 062221
T
Airports Coronavirus Response
_________________ _________________
.00
.00
BUA 1100-29950
06/22/2021 BA 062221
BUA 1290-29950
06/22/2021 BA 062221
BUA 1100-29960
06/22/2021 BA 062221
BUA 1290-29960
06/22/2021 BA 062221
Appropriations
301.00
Appropriations
13,000.00
BAMEND BA 062221
BAMEND BA 062221
Estimated Revenue
301.00
Estimated Revenue
13,000.00
_________________
13,301.00
_________________
13,301.00
BAMEND BA 062221
BAMEND BA 062221
SYSTEM GENERATED ENTRIES TOTAL
JOURNAL 2021/12/367
TOTAL
_________________
13,301.00
_________________
13,301.00
Page 5 of 78
06/11/2021 10:45
gbradley
|ORANGE COUNTY, VA
|BUDGET AMENDMENT JOURNAL ENTRY PROOF
|P
3
|bgamdent
FUND
YEAR PER
JNL EFF DATE
DEBIT
CREDIT
ACCOUNT
ACCOUNT DESCRIPTION
____________________________________________________________________________________________________________________________________
1100 General Fund
2021 12
367 06/22/2021
1100-29950
Appropriations
301.00
1100-29960
Estimated Revenue
301.00
_________________ _________________
FUND TOTAL
301.00
301.00
1290 COVID-19 Response Fund
1290-29950
1290-29960
2021 12
367
06/22/2021
Appropriations
Estimated Revenue
FUND TOTAL
13,000.00
_________________
13,000.00
13,000.00
_________________
13,000.00
** END OF REPORT - Generated by Glenda Bradley **
Page 6 of 78
Board of Supervisors
AGENDA ITEM REPORT
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Amanda Amos, Procurement Coordinator
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Renewal of the Contract with Change Healthcare for EMS Billing and
Collection Services
The County currently holds a contract with Change Healthcare for EMS Billing and Collection
Services for the Department of Fire & EMS through Cooperative Contract # 4400009801 with
Fairfax County, Virginia. The Fairfax County contract is valid through June 30, 2022, at the
existing prices and terms.
Change Healthcare has a history of providing Orange County with quality service and
knowledgeable staff who effectively process the County’s billing needs. Funding for this service
has been included in the adopted budget in Line Item 43231001-43205.
Staff recommends renewing the contract with Change Healthcare for a twelve (12) month term,
as provided for in the Fairfax contract. The new term shall be effective through June 30, 2022.
Recommended Action:
To authorize staff to renew Cooperative Contract # 4400009801 with Change Healthcare for
EMS Billing and Collection Services for a period of twelve (12) months, per the original
contract terms, as presented.
cc:
Nathan Mort, Chief of Fire & EMS
Page 1
Page 7 of 78
Board of Supervisors
AGENDA ITEM REPORT
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Alyson A. Simpson, Chief Deputy Clerk
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Resolution to Declare the Closing of the Local State of Emergency
Background
On March 16, 2020, pursuant to §44-146.21 of the Code of Virginia, the Chairman of the Board,
as Local Director of Emergency Management, delegated authority to the County Administrator to
declare a Local State of Emergency in Orange County in response to the COVID-19 Pandemic.
The local declaration was aligned with similar announcements from the Governor.
Discussion
The Governor recently announced that Virginia’s State of Emergency for COVID-19 would end
on June 30, 2021. As such, it would be appropriate for the Board to declare the closing of the
Local State of Emergency in Orange County.
Financial Impact
None considered.
Recommended Action
To adopt the attached Resolution to Declare the Closing of the Local State of Emergency
in Orange County, as presented.
Attachments
Draft Resolution
cc:
Nathan Mort, Chief of Fire and EMS
Page 1
Page 8 of 78
ORANGE COUNTY, VIRGINIA
BOARD OF SUPERVISORS
R. MARK JOHNSON, DISTRICT ONE
JAMES K. WHITE, DISTRICT TWO
KEITH F. MARSHALL, DISTRICT THREE
JAMES P. CROZIER, DISTRICT FOUR
LEE H. FRAME, DISTRICT FIVE
MAILING ADDRESS:
P. O. BOX 111
ORANGE, VA 22960
PHYSICAL ADDRESS:
R. LINDSAY GORDON III BUILDING
112 WEST MAIN STREET
ORANGE, VIRGINIA 22960
THEODORE L. VOORHEES
COUNTY ADMINISTRATOR
PHONE: (540) 672-3313
FAX:
(540) 672-1679
MOTION:
_____
SECOND:
_____
RE:
orangecountyva.gov
June 22, 2021
Regular Meeting
Res. No. 210622 – 4C
DRAFT RESOLUTION TO DECLARE THE CLOSING OF THE LOCAL STATE
OF EMERGENCY ON JUNE 30, 2021 FOR THE COVID-19 PANDEMIC
WHEREAS, in early March, 2020, Orange County officials anticipated potential impacts
from the imminent spread of COVID-19; and
WHEREAS, the Interim County Administrator and Fire and EMS Chief recommended
that a Local State of Emergency be declared; and
WHEREAS, on Monday, March 16, 2020, pursuant to §44-146.21 VA Code Ann., the
Chairman of the Board of Supervisors, as the Local Director of Emergency Management,
delegated authority to the Interim County Administrator to declare a Local State of Emergency in
the County; and
WHEREAS, by way of Resolution No. 200414-5A, the Board of Supervisors ratified
declaration of the Local State of Emergency on April 14, 2020;
NOW, THEREFORE, BE IT RESOLVED, on this 22nd day of June, 2021, that the
Orange County Board of Supervisors hereby declares the closing of said Local State of
Emergency in Orange County as of 5:00 p.m. on Wednesday, June 30, 2021, in response to the
declining cases of COVID-19.
Votes:
Johnson:
White:
Marshall:
Crozier:
Frame:
For Information:
Thomas E. Lacheney, County Attorney
Nathan Mort, Fire and EMS Chief
CERTIFIED COPY______________________________________________
Clerk to the Board of Supervisors
Page 1 of 1
Res. No. 210622 – 4D
Page 9 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Alyson A. Simpson, Chief Deputy Clerk
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Resolution to Resolve and Reclassify the Line of Credit Extended to the
Broadband Authority
Summary
The Board of Supervisors previously extended a Line of Credit to the Broadband Authority. Staff
has received a request to reclassify said Line of Credit. The Assistant County Attorney has
prepared the attached resolution, which would accomplish said reclassification using eligible
American Rescue Plan Act funds.
Recommended Action
To adopt the attached resolution, as presented.
Attachments
Draft Resolution
cc:
Thomas Lacheney, County Attorney
Page 1
Page 10 of 78
ORANGE COUNTY, VIRGINIA
BOARD OF SUPERVISORS
MAILING ADDRESS:
P. O. BOX 111
ORANGE, VA 22960
R. MARK JOHNSON, DISTRICT ONE
JAMES K. WHITE, DISTRICT TWO
KEITH F. MARSHALL, DISTRICT THREE
JAMES P. CROZIER, DISTRICT FOUR
LEE H. FRAME, DISTRICT FIVE
PHYSICAL ADDRESS:
R. LINDSAY GORDON III BUILDING
112 WEST MAIN STREET
ORANGE, VIRGINIA 22960
THEODORE L. VOORHEES
COUNTY ADMINISTRATOR
PHONE: (540) 672-3313
FAX:
(540) 672-1679
MOTION:
_____
SECOND:
_____
RE:
orangecountyva.gov
June 22, 2021
Regular Meeting
Res. No. 210622 – 4D
DRAFT RESOLUTION TO RESOLVE AND RECLASSIFY THE LINE OF
CREDIT EXTENDED TO THE ORANGE COUNTY BROADBAND AUTHORITY
WHEREAS, on January 27, 2021, the Board of Supervisors (“Board”) and the Orange
County Broadband Authority (“Authority”) entered into an agreement in which the Board
extended to the Authority a line of credit of $2,000,000 (two million dollars) (the “Line of Credit”)
to finance the installation and maintenance of broadband infrastructure throughout Orange
County, and for other purposes consistent with the Virginia Wireless Services Authorities Act
(Va. Code §15.2-5431.1 et seq.) that benefit Orange County and its citizens; and
WHEREAS, Coronavirus State and Local Fiscal Recovery Funds may be used to make
necessary investments in broadband when such projects were planned or started prior to
March 3, 2021; and
WHEREAS, the funds expended by the Broadband Authority were consistent with the
above-described purposes under the American Rescue Plan Act (ARPA);
NOW, THEREFORE, BE IT RESOLVED, on this 22nd day of June, 2021, that the
Orange County Board of Supervisors hereby resolves the balance of the Line of Credit
($2,000,000) and forgives any accrued interest on the Line of Credit as of July 1, 2021, by
reclassifying the receivable balance ($2,000,000) as a contribution from ARPA proceeds that
were appropriated as part of the Fiscal Year 2022 Adopted Budget, representing a
reimbursement for broadband construction expenses incurred after March 3, 2021.
Votes:
Johnson:
White:
Marshall:
Crozier:
Frame:
For Information:
Thomas E. Lacheney, County Attorney
Glenda E. Bradley, Assistant County Administrator
for Management Services
CERTIFIED COPY______________________________________________
Clerk to the Board of Supervisors
Page 1 of 1
Res. No. 210622 – 4D
Page 11 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Michelle Williams, Deputy Clerk
SUBJECT:
Adoption of the June 8, 2021 Worksession Minutes
Summary
The Orange County Board of Supervisors held a Worksession on Tuesday, June 8, 2021. The
minutes from that meeting are attached for your review and consideration.
Recommended Action
Adopt the minutes as part of the Consent Agenda, as presented.
Attachments
Minutes of the June 8, 2021 Worksession
Page 1
Page 12 of 78
BOARD OF SUPERVISORS MINUTES
JUNE 8, 2021
At a Worksession of the Orange County Board of Supervisors held on Tuesday, June 8, 2021,
beginning at 3:00 p.m., in the Meeting Room of the Gordon Building, 112 West Main Street, Orange,
Virginia. Present: James P. Crozier, Chairman; R. Mark Johnson, Vice Chairman; James K. White; Keith
F. Marshall; and Lee H. Frame. Also present: Theodore L. Voorhees, County Administrator; Thomas E.
Lacheney, County Attorney; and Alyson A. Simpson, Chief Deputy Clerk.
RE:
AMENDMENT TO THE ZONING ORDINANCE REGARDING ACCESSORY APARTMENTS
Joshua Gillespie, Planning and Development Services Director, presented draft language to the
Board for an amendment to the Zoning Ordinance that would add “accessory dwelling unit” as a definition.
He explained this amendment was prompted by the interest in permitting second dwellings containing
greater square footage than was currently allowed. Mr. Gillespie reviewed the current language in the
Zoning Ordinance for “accessory apartment” as well as the conditions that were proposed with the
amendment to add “accessory dwelling unit.”
Discussion ensued among the Board regarding: whether the term “frontage” should be used in the
proposed conditions; access versus frontage and the interpretation of each term; the connection between
the two proposed conditions; tenant housing; the intent to accommodate future separation of the dwellings;
meaning of the “bona fide farm” term; the need to create distinction between tenant housing, accessory
apartment, and accessory dwelling unit; the possibility of including a density requirement; and the need to
address well and septic systems with multiple dwellings.
By consensus, the Board requested that staff make changes to the proposed amendment to the
Zoning Ordinance based on discussions and bring the matter back for further discussion at the Worksession
on July 13, 2021.
RE:
REZ 20-01 (SIGNATURE SERIES DEVELOPMENT, LLC)
Joshua Gillespie, Planning and Development Services Director, presented an overview of the
Rezoning application from Signature Series Development, LLC, briefly highlighting the application process
and the Planning Commission’s Public Hearing process. He reviewed the recommendation of approval
and the most recent set of proffers received on May 6, 2021.
Discussion ensued among the Board regarding: the most recent set of proffers; the reason for the
age restricted housing; the reference to allowable age restricted housing in the Code of Virginia; and the
desire to see tighter language in the proffers for the proposed age restricted housing.
John Marcantoni and Bob Dudley, Applicants, gave brief remarks to the Board regarding their
Rezoning application and made themselves available for questions from the Board. Their comments
included history from the previously approved Rezoning on the subject property; compliance of their
application with the Germanna-Wilderness Area Plan; changes to the proposed concept plan; and the need
for age restricted housing in the area.
Discussion ensued among the Board regarding: the location and number of age restricted units;
why the change was necessary to allow the residential component before the commercial development;
types of commercial development proposed for the site; the phased, timing approach to the residential
development; uncertainty with the commercial development; a potential to re-negotiate the previously
approved Rezoning; how funds from the residential development would be reinvested into the commercial
development; and cost prohibitive challenges associated with the necessary site infrastructure.
The Board took the information regarding REZ 20-01 under advisement, and there was no action
taken at this time.
Page 1 of 2
Page 13 of 78
RE:
ADJOURN
There being no further business to discuss, the Board concluded its Worksession and continued to
its Regular Meeting at 4:45 p.m.
______________________________
James P. Crozier, Chairman
______________________________
Theodore L. Voorhees, County Administrator
Page 2 of 2
Page 14 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Michelle Williams, Deputy Clerk
SUBJECT:
Adoption of the June 8, 2021 Regular Meeting Minutes
Summary
The Orange County Board of Supervisors held a Regular Meeting on Tuesday, June 8, 2021.
The minutes from that meeting are attached for your review and consideration.
Recommended Action
Adopt the minutes as part of the Consent Agenda, as presented.
Attachments
Minutes of the June 8, 2021 Regular Meeting
Page 1
Page 15 of 78
BOARD OF SUPERVISORS MINUTES
JUNE 8, 2021
At a Regular Meeting of the Orange County Board of Supervisors held on Tuesday, June 8, 2021,
beginning at 5:00 p.m., in the Meeting Room of the Gordon Building, 112 West Main Street, Orange,
Virginia. Present: James P. Crozier, Chairman; R. Mark Johnson, Vice Chairman; James K. White; Keith
F. Marshall; and Lee H. Frame. Also present: Theodore L. Voorhees, County Administrator; Thomas E.
Lacheney, County Attorney; and Alyson A. Simpson, Chief Deputy Clerk.
RE:
ADOPTION OF AGENDA
On the motion of Mr. Frame, seconded by Mr. White, which carried by a vote of 5-0, the Board
adopted the agenda, as modified. Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.
RE:
SPECIAL PRESENTATIONS AND APPEARANCES
RE:
BUSINESS SPOTLIGHT
Amanda Carey, Owner of LACED Revival, LLC, appeared before the Board to spotlight her
business.
The Board thanked Ms. Carey for her presentation.
RE:
CONSENT AGENDA
On the motion of Mr. Johnson, seconded by Mr. Frame, which carried by a vote of 5-0, the Board
adopted the Consent Agenda, as presented.
RE:
FY21 BUDGET AMENDMENTS (SUPPLEMENTALS AND TRANSFERS)
As part of the Consent Agenda, the Board approved the following budget amendments, as
presented:
ACCOUNT
NUMBER
41221501-43100
49140001-45900
41242001-41111
41242001-42100
49140001-45900
48110001-41322
48110001-42100
49140001-45900
TOTALS
PREVIOUS
BUDGET
ACCOUNT DESCRIPTION
Litigation Expenses
Contingency
Wages - Regular
FICA & Medicare
Contingency
Wages - Part-Time
FICA & Medicare
Contingency
$
$
12,000
237,991
232,046
15,796
237,991
43,928
6,886
237,991
1,024,629
BUDGET
CHANGE
$
$
25,000
(25,000)
17,720
1,356
(19,076)
6,000
460
(6,460)
0.00
AMENDED
BUDGET
$
$
37,000
212,991
249,766
17,152
218,915
49,928
7,346
231,531
1,024,629
RE:
RENEWAL OF THE CONTRACT WITH CENTRAL SQUARE/ZUERCHER
TECHNOLOGIES, LLC FOR THE CAD SYSTEM
As part of the Consent Agenda, the Board authorized staff to renew the contract with
Central Square/Zuercher Technologies, LLC for the CAD System for a period of one (1) year,
representing the second possible renewal, as presented.
Page 1 of 6
Page 16 of 78
RE:
RENEWAL OF THE CONTRACT WITH L3HARRIS TECHNOLOGIES FOR THE LMR P25
RADIO SYSTEM
As part of the Consent Agenda, the Board authorized staff to renew the contract with
L3Harris Technologies for the LMR P25 Radio System for a period of one (1) year, representing
the third possible renewal, as presented.
RE:
ADOPTION OF THE MAY 25, 2021 WORKSESSION MINUTES
As part of the Consent Agenda, the Board adopted the May 25, 2021 Worksession minutes,
as presented.
RE:
ADOPTION OF THE MAY 25, 2021 REGULAR MEETING MINUTES
As part of the Consent Agenda, the Board adopted the May 25, 2021 Regular Meeting
minutes, as presented.
RE:
NEW BUSINESS
RE:
ADOPTION OF THE AUXILIARY LIST FOR SECONDARY ROADS
Alyson Simpson, Chief Deputy Clerk, stated that, since the Board had completed its annual
process for review and adoption of the Secondary Six-Year Plan, it would be appropriate for the
Board to adopt its Auxiliary List. She reminded the Board the Auxiliary List was a reference list for
projects to be considered or added to the Secondary Six-Year Plan in future years or as additional
funding becomes available. Ms. Simpson noted that she was not aware of any changes to be made
to the Auxiliary List since it was last adopted in May, 2020.
Discussion ensued among the Board regarding: adding Shore Drive to the Auxiliary List as
a potential Rural Addition project.
On the motion of Mr. White, seconded by Mr. Frame, which carried by a vote of 5-0, the
Board adopted the Auxiliary List for Secondary Roads, as modified.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.
RE:
TYLER TECHNOLOGIES ERP SOFTWARE AS A SERVICES (SAAS) AGREEMENT
Amanda Amos, Procurement Coordinator, stated that Tyler Technologies offered an ERP
Software as a Service (SaaS) cloud-based software that would allow the County to have its Munis
data stored in a secure, managed location. She indicated this cloud-based software had a standard
disaster recovery feature, as well as increased remote access capabilities to accommodate
alternative work arrangements. Ms. Amos noted that security risks were minimized by controlling
user access and securing data in certified, compliant, and fault-tolerant data centers. She explained
that a sole source posting for this software had been approved by the County Attorney and the
Assistant County Administrator for Management Services.
Ms. Amos stated that Tyler Technologies had provided a quote for the software that would
be paid over three (3) years, bringing the project total to $504,264. Funding was available in
COVID-19 Response (43551001-43203) and IT Maintenance (41251001-43385). She added the
first year’s payment of $177,381 would be covered through a combination of both accounts.
Discussion ensued among the Board regarding: funding for future year payments; software
updates; and server replacement.
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the
Board authorized staff to enter into an agreement with Tyler Technologies for the purchase of the
Page 2 of 6
Page 17 of 78
ERP SaaS software using identified funds in the COVID-19 Response and IT Maintenance
budgets, as presented.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.
RE:
OLD BUSINESS
RE:
ADOPTION OF THE 2021-2025 ECONOMIC DEVELOPMENT STRATEGIC PLAN
Rose Deal, Economic Development Director, explained that the Economic Development
Authority had recently adopted the 2021-2025 Economic Development Strategic Plan, which
included focus areas of attraction and retention, workforce development, small business
development and entrepreneurship, and quality of life. She presented the content of the Strategic
Plan to the Board, indicating that staff was seeking the Board’s concurrence to adopt the Plan.
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the
Board adopted the 2021-2025 Economic Development Strategic Plan, as presented.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.
RE:
DEPARTMENT DIRECTOR / CONSTITUTIONAL OFFICER REPORTS
There were no Department Director or Constitutional Officer Reports at this time.
RE:
COUNTY ATTORNEY’S REPORT
RE:
GRANDFATHER CLAUSE FOR PRIVATE ROAD STANDARDS
Thomas Lacheney, County Attorney, said he had received interest in adopting an
amendment to the Code of Ordinances that would provide a “grandfather” clause for the private
road standards. He provided suggestions on ways in which the clause could be accomplished.
Discussion ensued among the Board regarding: determining a “grandfather” date; the fact
there was no way to know how many affected subdivisions existed; and the potential to include
language in the ordinance for Planning Commission review and determination.
By consensus, the Board requested that the County Attorney draft language for an
amendment to the Code of Ordinances concerning a “grandfather” clause for the private road
standards, to be presented for further discussion at a future meeting.
RE:
COUNTY ADMINISTRATOR’S REPORT
RE:
RESOLUTION TO ESTABLISH THE AUTHORITY OF THE ORANGE COUNTY
ADMINISTRATOR
Theodore L. Voorhees, County Administrator, explained that he presented a resolution for
the Board’s consideration at its meeting on May 25, 2021, which would establish the authority of
the Orange County Administrator. During said meeting, the Board expressed concern over the
language surrounding procurement and personnel policies. As such, Mr. Voorhees reviewed the
changes that had been made to the resolution and presented it for Board consideration.
On the motion of Mr. Frame, seconded by Mr. White, which carried by a roll call vote of
5-0, the Board adopted the following resolution, as presented:
RESOLUTION TO ESTABLISH THE AUTHORITY OF THE ORANGE COUNTY
ADMINISTRATOR
Page 3 of 6
Page 18 of 78
WHEREAS, pursuant to Virginia law, the Orange County Board of Supervisors is vested
with all of the authority and responsibility for managing and administrating the functions of county
government; and
WHEREAS, pursuant to §15.2-1540 of the Code of Virginia, the Board is authorized to
appoint a chief administrative officer, and has appointed the County Administrator to serve in that
role; and
WHEREAS, pursuant to Virginia law, the County Administrator has such authority as is
delegated to the Administrator by the Board of Supervisors; and
WHEREAS, the Board of Supervisors has determined that it is in the best interest of the
County to clearly delineate and identify the authority of the County Administrator;
NOW, THEREFORE, BE IT RESOLVED, on this 8th day of June, 2021, that the Orange
County Board of Supervisors hereby designates the Orange County Administrator as the
administrative head of government who shall be responsible to the governing body for the proper
management of all the affairs of the locality for which the governing body has authority to control;
and
BE IT FURTHER RESOLVED, that the County Administrator shall have the following
delegated authority from the Board of Supervisors:
I.
All authority granted by §15.2-1541 of the Code of Virginia, which shall include:
a. Seeing that all ordinances, resolutions, directives, and orders of the governing body,
and that all laws of the Commonwealth required to be enforced through the governing
body or officers subject to the control of the governing body, are faithfully executed;
b. Making reports to the governing body from time to time, as required or deemed
advisable, upon the affairs of the locality under his control and supervision;
c.
Receiving reports from, and giving directions to, all heads of offices, departments, and
boards of the locality under his control and supervision;
d. Submitting to the governing body a proposed annual budget, in accordance with
general law, with his recommendations;
e. Executing the budget as finally adopted by the governing body;
f.
Keeping the governing body fully advised of the locality's financial condition and its
future financial needs;
g. Appointing all officers and employees of the locality, except as he may authorize the
head of an office, department, or board responsible to him to appoint subordinates in
such office, department, or board;
Said authority shall also include the authority to:
-
-
Designate officers and employees to perform administrative duties and to exercise
administrative powers.
Propose personnel policies for adoption or amendment by the Board and to
administer such personnel policies and procedures, which shall include a
grievance procedure.
Promulgate administrative policies and procedures necessary for the safe, secure,
and orderly operation of County business.
Page 4 of 6
Page 19 of 78
-
Appoint a Financial Officer, pursuant to §15.2-1537 of the Code of Virginia.
h. Performing such other duties as may be prescribed by the governing body; and
i.
Maintaining a centralized system of accounting for the County, including the School
Board and the local Board of Social Services, pursuant to §15.2-1541.1 of the Code of
Virginia.
II. Serve as Clerk to the Board of Supervisors.
III. All of the authority necessary to serve as the Director of Emergency Management, pursuant
to §44-146.19(B)(2) of the Code of Virginia.
IV. All of the authority necessary to serve as Purchasing Agent, and to make purchases, and
execute contracts for the purchase of goods and/or services, where the dollar amount for
said goods and/or services is contained in the approved County budget, except that any
purchases over the amount established in the Procurement Policy for the County of Orange
shall require the approval of the Board of Supervisors, and all purchases shall be in
accordance with such Board-approved Procurement Policy pursuant to §2.2-4303 of the
Code of Virginia.
V. To sign any agreements, forms, or documents that are incidental to, or related to, the
performance by the County Administrator of any of the above-described duties and
responsibilities.
Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.
RE:
BOARD COMMENT
Supervisor Frame reported on the recent inspection at Lake of the Woods Fire and Rescue, which
received no findings.
Chairman Crozier indicated there would be a presentation at the next meeting regarding a
resolution of support concerning a humanitarian issue.
RE:
INFORMATIONAL ITEMS
The Board received the following correspondence for its information:
• Finance Quarterly Report
• Parks and Recreation Quarterly Report
RE:
APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTEES
By consensus, the Board appointed Bryan Nicol as the District 5 Representative on the Orange
County Planning Commission, filling the unexpired four-year term of James Hutchison, with said term
commencing immediately and expiring on March 31, 2024.
RE:
CALENDAR
The Board received copies of its calendar of meetings for the months of June 2021, July 2021, and
August 2021.
RE:
SCHEDULE A WORKSESSION FOR SUP 20-05 (REDFISH SOLAR)
By consensus, the Board requested that staff schedule a Worksession on July 13, 2021,
to discuss a siting agreement for the Redfish Solar project.
Page 5 of 6
Page 20 of 78
RE:
ADJOURN
On the motion of Mr. Frame, seconded by Mr. Johnson, which carried by a vote of 5-0, the Board
adjourned the meeting at 5:42 p.m. Ayes: Johnson, White, Marshall, Crozier, Frame. Nays: None.
______________________________
James P. Crozier, Chairman
______________________________
Theodore L. Voorhees, County Administrator
Page 6 of 6
Page 21 of 78
Board of Supervisors
AGENDA ITEM REPORT
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Amanda Amos, Procurement Coordinator
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Renewal of the Agreement with Goodwill Industries of the Valley, Inc. for the
Orange Workforce Center
In 2015, Economic Development partnered with Goodwill Industries of the Valley, Inc. to create
an “access point” for a satellite office, known as the Orange Workforce Center, to serve as a place
where individuals and businesses can obtain access to local employment resources.
During the sixth contract term (from July 2020 to May 2021), 449 visitors were served; 318 of
which were in person and 131 of which were virtual sessions. During this term, the monthly
average for visitors was 40.8.
Additional funding for this initiative was requested in the FY22 Operating Budget (Line Item
48150004-46860) to include the following:
$20,740 to Goodwill Industries of the Valley, Inc. for office supplies and personnel
expenses for the Resource Room Specialist.
Staff recommends that the Board renew the Memorandum of Understanding with Goodwill
Industries of the Valley, Inc. for the office space for the Orange Workforce Center located in the
basement of the Belleview Building for a period of one (1) year, effective July 1, 2021 through
June 30, 2022.
Recommended Action:
To authorize staff to renew the Memorandum of Understanding with Goodwill Industries of
the Valley, Inc. for the office space for the Orange Workforce Center located in the
basement of the Belleview Building for a period of one (1) year, as presented.
cc:
Rose Deal, Economic Development Director
Page 1
Page 22 of 78
Board of Supervisors
AGENDA ITEM REPORT
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Amanda Amos, Procurement Coordinator
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Award of Contracts for Airport Engineering and Consulting Services
Staff released a solicitation on March 18, 2021, requesting proposals from qualified firms to
establish a contract, through competitive negotiations, to provide airport planning, professional
engineering advice, and services relating to the Orange County Airport (KOMH). Staff advertised
the solicitation on the County website, in The Orange Review, and on eVA, and seven (7)
responses were received.
After reviewing the proposals, staff ranked the offerors and conducted interviews with the top
ranked firms in June. Overall, staff feels that Delta Airport Consultants, Inc. and Talbert & Bright
offer high-quality professional services and would provide the best assistance with projects
related to the Airport.
Staff recommends the award of contracts to Delta Airport Consultants, Inc. and Talbert & Bright
for one (1) year with the possibility of four (4) renewals. Funding has been allocated for potential
projects in the FY22 Budget.
Recommended Action:
To authorize staff to enter into contracts with Delta Airport Consultants, Inc. and Talbert &
Bright for Airport Engineering and Consulting Services for one (1) year with the possibility
of four (4) renewals, as presented.
cc:
Kurt Hildebrand, Assistant County Administrator for Operations
Aaron Caine, Public Works Director
Buzz Jarrell, Airport Manager
Page 1
Page 23 of 78
Board of Supervisors
AGENDA ITEM REPORT
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Amanda Amos, Procurement Coordinator
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Award of Contracts for Environmental Engineering Services
Staff released a solicitation on March 25, 2021, requesting proposals from qualified firms to
establish a contract, through competitive negotiations, to provide professional environmental
engineering services to Orange County. Staff advertised the solicitation on the County website,
in The Orange Review, and on eVA, and six (6) responses were received.
After reviewing the proposals, staff ranked the offerors and conducted interviews with the top
ranked firms in June. Overall, staff feels that LaBella Associates and Draper Aden Associates
can provide consistent, high-quality professional services, appropriately scaled to meet Orange
County’s needs.
Staff recommends the award of contracts to LaBella Associates and Draper Aden Associates for
one (1) year with the possibility of four (4) renewals. Funding has been allocated for potential
projects in the FY22 Budget.
Recommended Action:
To authorize staff to enter into contracts with LaBella Associates and Draper Aden
Associates for Environmental Engineering Services for one (1) year with the possibility of
four (4) renewals, as presented.
cc:
Aaron Caine, Public Works Director
Buzz Jarrell, Airport Manager
Randy Clatterbuck, Landfill Manager
Page 1
Page 24 of 78
Board of Supervisors
AGENDA ITEM REPORT
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Amanda Amos, Procurement Coordinator
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Utilization of Cooperative Contract with MCCi for the Implementation of
Laserfiche
Staff would like to execute a contract with MCCi for the implementation of Laserfiche for the
Department of Social Services utilizing the National Cooperative Purchasing Alliance (NCPA)
Cooperative Contract # 11-26. Laserfiche will help manage past and future records safely and
securely. Currently, the VDSS (Virginia Department of Social Services) provides a document
management system for some benefits assistance documents and has a separate system that
manages a portion of family services cases. However, both systems have limitations and are not
viable options for handling existing and future records.
After much discussion and consideration, the Department of Social Services has determined that
the best option would be to move forward with implementing Laserfiche in order to serve all
document management needs. VDSS would host and maintain the server. The total cost of the
project is $130,622. Funding for the Laserfiche implementation is available in CARES Act
Computer Software (43551001-48180). Recurring annual fees will be allocated and paid from
Social Services’ Data Processing (45311001-43210).
Recommended Action:
To authorize staff to enter into an agreement with MCCi for the purchase and
implementation of Laserfiche for the Department of Social Services utilizing the NCPA
Cooperative Contract # 11-26, understanding that funding would be provided through
CARES Act Computer Software and Social Services’ Data Processing, as presented.
cc:
Crystal Hale, Director of Social Services
Sherry Martin, Administrative Services Manager
Page 1
Page 25 of 78
HUM A N R ES OU RCES
MAIL: PO Box 111, Orange, VA 22960 | PHONE: (540) 661-5407
PHYSICAL: 112 West Main Street, Orange, VA 22960
MEMORANDUM
TO:
Orange County Board of Supervisors
FROM:
Jenny Carpenter, Human Resources Director
THROUGH:
Theodore L. Voorhees, County Administrator
DATE:
June 15, 2021
RE:
Health, Dental, and Optional Insurance Renewals
(Plan Year Beginning October 1, 2021)
Heath Thomas of Mark III will be available at the June 22, 2021, Regular Meeting of the
Board of Supervisors to outline recommendations for the County’s group health insurance plans
for the upcoming plan year. Mark III collaborated with representatives from the Human Resources
and Finance Departments of both the County and the Schools to review existing coverages and
actual claims data to compile the following recommendations for the Board’s consideration.
Anthem has increased their rate for the upcoming stop loss renewal (14.62%) due to
higher-than-normal claim activity. Because fixed costs are a small percentage of the plan’s total
costs, the year-to-date performance of the combined County/Schools Health Insurance Fund
would typically reflect a need for employer or employee internal rate adjustments. However,
through conversations at the administrative level along with the Board of Supervisors, there is a
desire to reduce dependent tier plan premiums to offer more affordable coverage to employees
and their dependents while simultaneously working towards becoming a more competitive locality
as it pertains to employee benefit offerings. Through detailed financial analysis, it is recommended
that the commitment to reduce employee premiums take place in the new plan year beginning
October 1, 2021.
The rate increase included in the Adopted Budget for FY22 is 5%. Mark III and staff
recommendations include the continuation of three available plans including an open-access
Point of Service (POS), and a High Deductible Health Plan paired with a Health Savings Account
(HDHP/HSA). The Preferred Provider Organization (PPO) plan would continue to be available
only to those who currently subscribe, and we will plan to sunset this plan for the 2022 plan year.
Currently, the County has eight (5 employee-only coverage) employees and the Schools have
twenty-two (18 employee-only coverage) employees enrolled in the PPO plan. As you know, for
several years, we have been implementing strategies to encourage migration from this PPO plan
to the POS or the HDHP plan because they are more cost effective to both the employee and the
County. To achieve our goal of reducing dependent-tier premiums for employees, we will need to
slightly adjust deductibles and co-payments. These changes are reflected in the slides below.
The renewal for the dental plan from Delta reflected no increase in estimated total costs.
Therefore, no change in contributions is required.
Additionally, the remaining ancillary benefits will continue at their existing rates as there is
no increase for the new plan year.
Vision - Renew with EyeMed
Legal Plan - Renew with Legal Resources
COBRA Administration - Renew with Health Equity
Page 26 of 78
Memorandum to the Board
June 15, 2021
Page 2
Flexible Spending Accounts - Renew with Health Equity
Employee Assistance Program - Renew with Anthem
Health Savings Accounts - Renew with Health Equity
Voluntary:
Disability - Renew with American United Life (AUL)/One America
Critical Illness - Renew with Aflac
Accident - Renew with Aflac
Hospital Indemnity - Renew with Aflac
Universal Life - Renew with Trustmark
Cancer - Renew with Manhattan Cancer
Through 2020 and 2021, we have experienced such unprecedented times. This has caused
significantly higher claims and a reduction of the number of participants in our plans due to staffing
vacancies. The effect of these challenges has caused an increase in the use of the fund balance.
We are greatly optimistic for the new plan year and do not expect this trend to continue.
Please find below a summary of FY21 Health Insurance Fund estimates and a renewal update
from Mark III.
Recommended Action:
To renew the various insurances and benefits for the Plan Year beginning October 1, 2021,
by accepting the recommendations outlined above.
Page 27 of 78
Memorandum to the Board
June 15, 2021
Page 3
FY21 Health Insurance Fund Estimates
SUBTOTAL
BY TYPE
FY22
ADOPTED
BUDGET
ACCOUNT
DESCRIPTION
FY21
BUDGET
EOY
ESTIMATE
REVENUES
Contributions:
County
Schools
Appropriated Fund
Balance
2,153,890.00
6,531,149.00
2,104,512.35
5,814,982.72
2,334,692.00
6,197,875.00
-
-
89,153.00
Total Revenues
8,685,039.00
7,919,495.07
7,919,495.07
8,621,720.00
EXPENDITURES
42315 Ins.
Prepayments
71,540.00
Total IBNR Adjustment
(Based on 7-Year Average)
42320 Health
Admin-Cty
42322 Health
Admin-Sch
Total Health
Administration
(246,495.04)
(246,495.04)
171,495.00
207,188.80
222,000.00
540,167.00
582,946.91
653,310.00
790,135.71
Page 28 of 78
Memorandum to the Board
June 15, 2021
Page 4
42330 Dental
Admin-Cty
42332 Dental
Admin-Sch
Total Dental
Administration
42350 Health
Claims-Cty
42352 Health
Claims-Sch
42370 HSA
Contributions -Cty
42370 HSA
Contributions-Sch
8,411.00
7,573.40
8,400.00
28,158.00
25,597.15
27,090.00
33,170.55
1,275,095.00
2,001,113.90
1,865,428.00
5,808,768.00
5,164,604.02
4,843,476.00
65,567.00
104,078.44
108,684.00
219,508.00
375,536.00
375,536.00
Total Health Claims
42360 Dental
Claims-Cty
42362 Dental
Claims-Sch
7,645,332.36
106,077.00
97,738.86
129,330.00
387,303.00
307,067.52
297,447.00
Total Dental Claims
404,806.38
43300 Fees &
Charges - Other
2,950.00
2,950.00
Total ACA Fees
2,950.00
2,950.00
Transfers to Other Funds
(For Wellness/Org Devpt. Position)
88,069.00
Total Expenditures
8,685,039.00
8,629,899.96
8,629,899.96
8,621,720.00
Revenues
Over/(Under)
Expenditures
$
$(710,404.89)
$(710,404.89)
$
-
-
Page 29 of 78
Mark III Employee Benefits
MEDICAL PLAN UPDATE
2021 – 2022 Plan Update
June 22, 2021
Page 30 of 78
2019 – 2020 Experience
Mark III Employee Benefits
Combined
Combined
Claims Per Sub
Total
Stop-loss
Date
Subs
Mbrs
Medical
Pharmacy Medical Claims
Per Month
Administration
Credits
October-19
844
1,301
$245,253
$176,214
$421,467.03
$499.37
$52,159.20
$14,777.09
November-19
846
1,303
$330,917
$187,687
$518,603.82
$613.01
$52,282.80
$0.00
December-19
851
1,314
$306,439
$184,401
$490,839.43
$576.78
$52,591.80
$0.00
January-20
853
1,313
$307,054
$184,650
$491,703.64
$576.44
$52,715.40
$30,629.00
February-20
847
1,303
$577,376
$154,899
$732,274.54
$864.55
$52,344.60
$18,586.40
March-20
851
1,310
$342,343
$119,713
$462,055.48
$542.96
$52,591.80
$76,818.90
April-20
852
1,311
$244,258
$165,300
$409,557.63
$480.70
$52,653.60
$116,510.32
May-20
855
1,320
$962,479
$160,798
$1,123,277.33
$1,313.77
$52,839.00
$320,737.41
June-20
852
1,324
$557,261
$230,380
$787,641.47
$924.46
$52,653.60
$269,269.44
July-20
850
1,325
$744,739
$167,147
$911,886.19
$1,072.81
$52,530.00
$146,084.19
August-20
839
1,310
$394,188
$257,130
$651,318.41
$776.30
$51,850.20
$164,171.80
September-20 814
1,282
$341,845
$128,524
$470,369.00
$577.85
$50,305.20
$96,933.37
Total
10,154 15,716 $5,354,150.18 $2,116,843.79 $7,470,993.97
$735.77
$627,517.20 $1,254,517.92
Internal Trend
122%
251.99%
Net Costs
$458,849.14
$570,886.62
$543,431.23
$513,790.04
$766,032.74
$437,828.38
$345,700.91
$855,378.92
$571,025.63
$818,332.00
$538,996.81
$423,740.83
$6,843,993.25
Position
County/School
Budgeted
$590,800.00
$592,200.00
$595,700.00
$597,100.00
$592,900.00
$595,700.00
$596,400.00
$598,500.00
$596,400.00
$595,000.00
$587,300.00
$569,800.00
$7,107,800.00
$263,806.75
• The 2020 – 2021 Renewal with Anthem was closed with
data through April 2020.
• After the Renewal was closed, there was a significant spike
in claims.
• Anthem Stop Loss provided substantial protection.
2
Page 31 of 78
2020 – 2021 Experience
Date
Subs
October-20
843
November-20 825
December-20 821
January-21
813
February-21
March-21
April-21
May-21
June-21
July-21
August-21
September-21
Total
3,302
Mbrs
1,328
1,293
1,285
1,269
Medical
$162,728
$339,400
$504,452
$554,788
Pharmacy
$210,774
$217,697
$156,127
$200,646
Combined
Combined
Claims Per Sub
Total
Medical Claims
Per Month Administration
$373,501.99
$443.06
$68,965.83
$557,096.96
$675.27
$67,493.25
$660,578.87
$804.60
$67,166.01
$755,434.02
$929.19
$66,511.53
5,175 $1,561,368.65 $785,243.19 $2,346,611.84
Internal Trend
$710.66
97%
Mark III Employee Benefits
Stop-loss
County/School
Total Cost
Credits
Net Costs
Budgeted
$442,467.82 $55,268.40 $387,199.42 $590,100.00
$624,590.21
$0.00
$624,590.21 $577,500.00
$727,744.88
$0.00
$727,744.88 $574,700.00
$821,945.55 $57,827.32 $764,118.23 $569,100.00
$270,136.62 $2,616,748.46 $113,095.72 $2,503,652.74 $2,311,400.00
43.82%
Position
-$192,252.74
• January 2021 was a negative month, but the Plan was still trending down.
• The positive Plan position shifted to negative.
• The rolling 12 months of high claimants above $25,000 were at $4,958,284
through December 2020.
• This makes up 62% of total claim spend, represents only 51 members out
of 1,300, or 4% of the total population.
3
Page 32 of 78
2021 – 2022 Renewal Options Mark III Employee Benefits
2020 - 2021
Anthem Renewal - ASO
Current
Plan Design Options
PCP/SCP Visits
Well Baby Care
Immunizations/Injections
Physical Exams
Pap Smears/Mammograms
Deductible
Deductible - Family Maximum
Coinsurance Percentage
Out of Pocket Maximum - Individual
Out of Pocket Maximum - Family
Outpatient Surgury
Advanced Diagnostic Imaging
Inpatient Hospital
Hospital Services
Emergency Room
Healthkeepers 25
POS OA
In-Network
$25/$50
100%
100%
100%
100%
$500
$1,000
20%
$4,000
$8,000
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Pharmacy
Lifetime Maximum
$10/$30/$50/$100
Unlimited
HSA 4
HSA
In-Network
Deductible/Coin
100%
100%
100%
100%
$3,000
$6,000
0%
$4,000
$8,000
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
$10/$30/$50/20%
($200 max) after Ded
Unlimited
N/A
$7,043,400.00
2021 - 2022
Anthem Renewal - ASO
Option 1
KeyCare 25
PPO
In-Network
$25/$50
100%
100%
100%
100%
$500
$1,000
20%
$4,000
$8,000
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Healthkeepers 25
HMO
In-Network
$30/$60
100%
100%
100%
100%
$1,500
$3,000
20%
$4,500
$9,000
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
$10/$30/$50/$100
Unlimited
$15/$40/$60/$120
Unlimited
KeyCare 25
HSA 4
Grandfathered
HSA
PPO
In-Network
In-Network
Deductible/Coin
$30/$60
100%
100%
100%
100%
100%
100%
100%
100%
$3,000
$1,500
$6,000
$3,000
0%
20%
$4,000
$4,500
$8,000
$9,000
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
Deductible/Coin
$10/$30/$50/20%
($200 max) after Ded $15/$40/$60/$120
Unlimited
Unlimited
103.16%
$7,265,849.74
$222,450
4
Page 33 of 78
2020 – 2021 Experience
Combined
Combined
Claims Per Sub
Total
Medical Claims
Per Month
Administration
$373,501.99
$443.06
$68,965.83
$557,096.96
$675.27
$67,493.25
$660,578.87
$804.60
$67,166.01
$755,434.02
$929.19
$66,511.53
$688,720.00
$851.32
$66,184.29
$608,676.00
$749.60
$66,429.72
$665,468.00
$820.55
$66,347.91
$858,583.81
$1,057.37
$66,429.72
Date
Subs Mbrs
Medical
Pharmacy
October-20
843 1,328
$162,728
$210,774
November-20 825 1,293
$339,400
$217,697
December-20 821 1,285
$504,452
$156,127
January-21
813 1,269
$554,788
$200,646
February-21
809 1,271
$494,497
$194,223
March-21
812 1,266
$388,951
$219,725
April-21
811 1,266
$435,020
$230,448
May-21
812 1,271
$647,465
$211,119
June-21
July-21
August-21
September-21
Total
6,546 10,249 $3,527,301.79 $1,640,757.86 $5,168,059.65
Internal Trend
$789.50
107%
$535,528.26
Mark III Employee Benefits
Total Cost
$442,467.82
$624,590.21
$727,744.88
$821,945.55
$754,904.29
$675,105.72
$731,815.91
$925,013.53
Stop-loss
Credits
$55,268.40
$0.00
$0.00
$57,827.32
$4,514.97
$4,814.16
$17,143.37
$25,360.25
Net Costs
$387,199.42
$624,590.21
$727,744.88
$764,118.23
$750,389.32
$670,291.56
$714,672.54
$899,653.28
County/School
Budgeted
$590,100.00
$577,500.00
$574,700.00
$569,100.00
$566,300.00
$568,400.00
$567,700.00
$568,400.00
$5,703,587.91 $483,768.18 $5,538,659.44 $4,582,200.00
94.55%
Position
-$956,459.44
• February, March, April, and May continued the negative trend, pushing the Plan
into a deeper negative position.
• The rolling 12 months of high claimants accelerated and are now $5,319,777
through June 2021.
• The leading conditions are Cancer, Chronic Renal Failure, Heart Disease, and
conditions needing specialty pharmacy solutions.
• Anthem Stop Loss continues to provide value in insulating the County and Schools
from the high claimants.
5
Page 34 of 78
Summary
Mark III Employee Benefits
• The spike in high claimants of 2019 – 2020, created a claims increase
of 22%.
• This is being followed up by a 2020 – 2021 claims increase of 7%, has
put the Plan into a significant deficit.
• While there are conditions (cardiovascular and renal) that could be
impacted over the long haul by an active wellness program, many of
these conditions are not.
• Cancer and genetic inflammatory conditions don’t lend themselves
to solutions that are available to Orange County and Schools or
Anthem.
• We will continue to monitor Plan performance.
6
Page 35 of 78
Mark III Employee Benefits
Page 36 of 78
MA NAG E M E NT S E R VI CE S
MAIL: PO Box 111, Orange, VA 22960 | PHONE: (540) 661-5406
PHYSICAL: 112 West Main Street, Orange, VA 22960
To:
Orange County Board of Supervisors
From:
Glenda Bradley, Asst. Co. Administrator for Mgmt. Services
Through:
Theodore L. Voorhees, County Administrator
Date:
June 11, 2021
Subject:
Health Insurance Fund Projected Financial Status 06/30/2021
As you may recall, the Health Insurance Fund experienced a spike in claims expenses toward
the end of last fiscal year (FY20) which resulted in a use of its fund balance in the amount of $350,705.
This left a total of $1,498,372 in Health Insurance Fund balance on June 30, 2020.
During FY21, the financial position of the Health Insurance Fund has been further adversely
affected by two main factors. First, Orange County Public Schools (OCPS) had numerous vacancies
that went unfilled for the year due to the pandemic and the remote learning environment. These
vacancies resulted in a loss in estimated collected premiums of approximately $257,000. At the same
time, and despite the decrease in participants, claims continued to be higher than expected and have
averaged $599,383 per month compared to $551,224 and $570,448 for the previous two years.
Current estimates anticipate another use of Health Insurance Fund balance in the amount of
approximately $710,405 for June 30, 2021.
To address the current year’s shortfall and support the recommended rate structure for FY22,
the Board may want to consider the following actions:
Rather than using the Health Insurance Fund as planned, approve using the
American Rescue Plan Act (ARPA) proceeds to fund the new
Wellness/Organizational Development position for the first year (or possibly two)
because many of their activities will address the needs of first responders who have
been disproportionately affected by the pandemic.
Approve the transfer of any remaining balance in the FY21 budgeted contribution
for school operations to the Health Insurance Fund. This would offset the decrease
in contributions due to pandemic vacancies. (School Finance Officer, Gary
Honaker estimates this to be between $250,000 to $450,000 after the funding for
buses and the lighting project are considered)
Allow re-appropriations of approximately $54,000 for the County and $142,000 for
the schools to cover the increase in employer contributions requested for FY22
from 5% (included in County and School’s budgets) to 9%. This will accomplish
the goal of reducing premiums on dependent coverage tiers.
Request staff explore the possibility of using ARPA revenue loss funds or CARES
Act proceeds to reimburse a portion of the FY21 claims which could ultimately help
restore reserve funds for future claims.
Request staff continue to monitor the claims activity and provide quarterly updates
on the fund’s financial status to the Board.
Request staff work with consultants to develop rates for FY23 based on the
ongoing actual claims experience and the results of the actions above.
Page 37 of 78
Attached are detailed estimates of revenues and expenditures for the current fiscal year
(FY21). The adjustment for “incurred but not reported” claims is based on the 7-year average at
$532,721. Last year’s adjustment was $779,216 but it was unusually high and because the April and
May expenses are trending down, we anticipate the average being closer for FY21. I have also
included the year-to-date monthly summary of health insurance expenses as supporting
documentation.
Please contact me if you have questions or need any additional information.
Attachments:
FY21 Health Insurance Fund Estimates
FY21 Anthem Health Insurance Expenses to Date
Page 38 of 78
FY21 Health Insurance Fund Estimates
ACCOUNT DESCRIPTION
FY21 BUDGET
EOY ESTIMATE
REVENUES
Contributions:
County
Schools
Appropriated Fund Balance
Total Revenues
$ 2,153,890.00
6,531,149.00
8,685,039.00
$
SUBTOTAL BY FY22 ADOPTED
BUDGET
TYPE
2,104,512.35
5,814,982.72
7,919,495.07
7,919,495.07
$ 2,334,692.00
6,197,875.00
89,153.00
8,621,720.00
EXPENDITURES:
42315 Ins. Prepayments
Total IBNR Adjustment (based on 7 year average)
71,540.00
(246,495.04)
42320 Health Admin-Cty
42322 Health Admin-Sch
Total Health Administration
171,495.00
540,167.00
207,188.80
582,946.91
42330 Dental Admin-Cty
42332 Dental Admin-Sch
Total Dental Administration
8,411.00
28,158.00
7,573.40
25,597.15
1,275,095.00
5,808,768.00
65,567.00
219,508.00
2,001,113.90
5,164,604.02
104,078.44
375,536.00
106,077.00
387,303.00
97,738.86
307,067.52
2,950.00
2,950.00
42350 Health Claims-Cty
42352 Health Claims-Sch
42370 HSA Contributions -Cty
42370 HSA Contributions-Sch
Total Health Claims
42360 Dental Claims-Cty
42362 Dental Claims-Sch
Total Dental Claims
43300 Fees & Charges - Other
Total ACA Fees
(246,495.04)
790,135.71
33,170.55
7,645,332.36
404,806.38
2,950.00
Transfers to Other Funds (for Wellness/Org Devpt. Position)
Total Expenditures
Revenues Over/(Under) Expenditures
6/11/20212:19 PM
-
1
222,000.00
653,310.00
8,400.00
27,090.00
1,865,428.00
4,843,476.00
108,684.00
375,536.00
129,330.00
297,447.00
2,950.00
88,069.00
8,685,039.00
$
-
$
8,629,899.96
8,629,899.96
(710,404.89) $
(710,404.89) $
8,621,720.00
-
Health Ins Fund Status Estimate 063021
Page 39 of 78
Health Insurance Fund Balance
FY14
1,257,457
FY15
1,309,363
FY16
1,325,794
1,257,457
1,309,363
1,325,794
51,906
FY17
997,689
FY18
FY19
FY20
1,449,732 1,849,077
1,498,372
OCPS one-time contrib. adjustment
1,498,372
1,449,732 1,849,077
997,689
FY21*
787,967
350,000
1,137,967
FY22*
1,137,967
88,069
1,226,036
16,431
(328,105)
452,043
399,345
(350,705)
(360,405)
88,069
Incurred but not reported claims at June 30th
492,184
454,016
505,667
518,142
577,976
401,846
779,216
532,721
FY23*
1,226,036
229,931
1,455,967
Average of the 4
years when additions
to fund balance
Wellness position to
be funded with ARPA
Health Insurance Fund Balance
2,000,000
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
-
FY14
FY15
FY16
FY17
FY18
FY19
FY20
FY21*
FY22*
FY23*
FY21 through FY23 Estimated
6/11/20212:19 PM
2
Health Ins Fund Status Estimate 063021
Page 40 of 78
FY21 Anthem Health Ins. Expense to Date
6/30/2020
Balance
Account #
July
August
September
October
November
December
January
February
March
April
May
June
Fiscal Year-To-Date
County & DSS
(beginning Oct 2017)
Processed Premiums
Other Payments/Credits
Applied Pre-Payments
Admin Fees & Other Charg 49160003-42320
Total Claims Related Charg 49160003-42350
County Total
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
-
$
$
13,906.18
224,602.97
$
$
14,163.56
229,778.85
$
$
14,185.50
112,817.97
$
$
20,281.49
79,224.45
$
$
17,755.89
72,908.97
$
$
18,501.28
139,223.50
$
$
17,721.79
258,412.70
$
$
17,637.62
224,104.45
$
$
18,014.19
234,656.98
$
$
18,265.57
160,955.51
$
$
18,377.75
122,300.87
$
-
$
238,509.15
$
243,942.41
$
127,003.47
$
99,505.94
$
90,664.86
$
157,724.78
$
276,134.49
$
241,742.07
$
252,671.17
$
179,221.08
$
140,678.62
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
-
$
-
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
-
$
-
$
$
$
-
$
$
$
-
$
$
-
$
$
39,790.57
404,350.37
$
$
40,220.57
600,871.41
$
$
38,470.79
235,106.31
$
$
53,301.82
287,341.73
$
$
50,759.40
449,684.54
$
$
51,624.92
454,624.15
$
$
51,717.65
341,010.40
$
$
51,401.77
541,190.35
$
$
50,982.40
546,488.27
$
$
52,687.57
439,788.82
$
$
50,994.45
433,764.00
$
-
$
444,140.94
$
641,091.98
$
273,577.10
$
340,643.55
$
500,443.94
$
506,249.07
$
392,728.05
$
592,592.12
$
597,470.67
$
492,476.39
$
484,758.45
$
-
$
-
$
$
$
$
$
$
-
$
$
53,696.75
628,953.34
$
$
54,384.13
830,650.26
$
$
52,656.29
347,924.28
$
$
73,583.31
366,566.18
$
$
68,515.29
522,593.51
$
$
70,126.20
593,847.65
$
$
69,439.44
599,423.10
$
$
69,039.39
765,294.80
$
$
68,996.59
781,145.25
$
$
70,953.14
600,744.33
$
$
$
-
$
682,650.09
$
885,034.39
$
400,580.57
$
440,149.49
$
591,108.80
$
663,973.85
$
668,862.54
$
834,334.19
$
850,141.84
$
671,697.47
$
$
-
$
-
$
-
$
-
$
$
$
-
$
$
188,810.82
1,858,987.22
-
$
2,047,798.04
$
-
$
$
$
-
$
$
-
$
$
-
$
-
$
-
-
$
$
$
-
$
DSS
Processed Premiums
Other Payments/Credits
Applied Pre-Payments
Admin Fees & Other Charg 49160004-42321
Total Claims Related Charg 49160004-42351
DSS Total
Schools
Processed Premiums
Other Payments/Credits
Applied Pre-Payments
Admin Fees & Other Charg 49160005-42322
Total Claims Related Charg 49160005-42352
Schools Total
$
-
$
-
$
-
$
$
$
531,951.91
4,734,220.35
5,266,172.26
$
-
$
$
$
$
-
$
$
$
69,372.20
556,064.87
$
$
-
$
$
$
720,762.73
6,593,207.57
7,313,970.30
625,437.07
$
-
$
7,313,970.30
ALL Entities
Processed Premiums
Other Payments/Credits
Applied Pre-Payments
Admin Fees & Other Charges
Total Claims Related Charges
Net Activity-Deficit (Surplus)
6/11/2021
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
Y:\Anthem\FY21 Anthem Health Insurance Reconciliation by Month
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
-
-
1:49 PM
Page 41 of 78
Health Keepers - POS OA 25/500 CURRENT
Employee Only
Ee and Child
Ee and Children
Ee and Spouse
Ee and Family
HMO
423
51
7
17
45
543
Total Combined
Contribution
$598.88
$958.21
$1,431.34
$1,317.54
$1,431.34
Total ER
Monthly Contribution
$578.88
$665.40
$671.01
$669.66
$671.01
Total Combined
Contribution
$431.19
$689.91
$1,030.59
$948.62
$1,030.59
Total ER
Monthly Contribution
$411.19
$473.49
$477.53
$476.56
$477.53
Total Combined
Contribution
$673.79
$1,078.04
$1,610.41
$1,482.19
$1,610.41
Total ER
Monthly Contribution
$539.06
$489.55
$436.63
$449.53
$436.63
Total Combined
Contribution
$650.98
$988.82
$1,415.70
$1,313.02
$1,415.70
Total ER
Monthly Contribution 9%
$630.98
$725.29
$731.40
$729.93
$731.40
Total Combined
Contribution
$468.20
$710.88
$1,018.26
$944.30
$1,018.26
Total ER
Monthly Contribution 9%
$448.20
$516.10
$520.51
$519.45
$520.51
Total Combined
Contribution
$722.31
$1,122.10
$1,649.71
$1,522.65
$1,649.71
Total ER
Monthly Contribution 9%
$587.58
$533.61
$475.93
$489.99
$475.93
Employee Monthly
Contribution
$20.00
$292.81
$760.33
$647.88
$760.33
Total Monthly ER
Contribution
$244,866.24
$33,935.40
$4,697.07
$11,384.22
$30,195.45
$325,078.38
Total Monthly EE
Contribution
$8,460.00
$14,933.31
$5,322.31
$11,013.96
$34,214.85
$73,944.43
Annual
Total Combined
Monthly Contribution
$253,326.24
$48,868.71
$10,019.38
$22,398.18
$64,410.30
$399,022.81
$4,788,273.72
Total Monthly ER
Contribution
$56,333.03
$6,155.37
$3,342.71
$9,054.64
$25,309.09
$100,194.84
Total Monthly EE
Contribution
$2,740.00
$2,813.46
$3,871.42
$8,969.14
$29,312.18
$47,706.20
Annual
Total Combined
Monthly Contribution
$59,073.03
$8,968.83
$7,214.13
$18,023.78
$54,621.27
$147,901.04
$1,774,812.48
Total Monthly ER
Contribution
$14,554.62
$489.55
$436.63
$0.00
$2,183.15
$17,663.95
Total Monthly EE
Contribution
$3,637.71
$588.49
$1,173.78
$0.00
$5,868.90
$11,268.88
Annual
Total Annual
Total Combined
Monthly Contribution
$18,192.33
$1,078.04
$1,610.41
$0.00
$8,052.05
$28,932.83
$347,193.96
$6,910,280.16
Total Monthly ER
Contribution
$266,904.20
$36,989.59
$5,119.81
$12,408.80
$32,913.04
$354,335.43
Total Monthly EE
Contribution
$8,460.00
$13,439.98
$4,790.08
$9,912.56
$30,793.37
$67,395.99
Annual
Total Combined
Monthly Contribution
$275,364.20
$50,429.57
$9,909.89
$22,321.36
$63,706.41
$421,731.42
$5,060,777.05
Total Monthly ER
Contribution
$61,403.00
$6,709.35
$3,643.55
$9,869.56
$27,586.91
$109,212.38
Total Monthly EE
Contribution
$2,740.00
$2,532.11
$3,484.28
$8,072.23
$26,380.96
$43,209.58
Annual
Total Combined
Monthly Contribution
$64,143.00
$9,241.47
$7,127.83
$17,941.78
$53,967.87
$152,421.96
$1,829,063.47
Total Monthly ER
Contribution
$15,864.54
$533.61
$475.93
$0.00
$2,379.63
$19,253.71
Total Monthly EE
Contribution
$3,637.71
$588.49
$1,173.78
$0.00
$5,868.90
$11,268.88
Annual
Total Annual
Difference
Total Combined
Monthly Contribution
$19,502.25
$1,122.10
$1,649.71
$0.00
$8,248.53
$30,522.59
$366,271.03
$7,256,111.55
105.00%
HK HSA - $3,000 HSA CURRENT
Employee Only
Ee and Child
Ee and Children
Ee and Spouse
Ee and Family
HMO
137
13
7
19
53
229
Employee Monthly
Contribution
$20.00
$216.42
$553.06
$472.06
$553.06
KeyCare 25/500 CURRENT
Employee Only
Ee and Child
Ee and Children
Ee and Spouse
Ee and Family
PPO
27
1
1
0
5
34
Employee Monthly
Contribution
$134.73
$588.49
$1,173.78
$1,032.66
$1,173.78
Health Keepers - POS OA 30/1,500 RENEWAL
Employee Only
Ee and Child
Ee and Children
Ee and Spouse
Ee and Family
HMO
423
51
7
17
45
543
Employee Monthly
Contribution (-10 % to
Dep)
$20.00
$263.53
$684.30
$583.09
$684.30
HK HSA - $3,000 HSA RENEWAL
Employee Only
Ee and Child
Ee and Children
Ee and Spouse
Ee and Family
HMO
137
13
7
19
53
229
Employee Monthly
Contribution (-10 % to
Dep)
$20.00
$194.78
$497.75
$424.85
$497.75
KeyCare 30/1,500 RENEWAL
Employee Only
Ee and Child
Ee and Children
Ee and Spouse
Ee and Family
PPO
27
1
1
0
5
34
Employee Monthly
Contribution (NO RED
FOR KC)
$134.73
$588.49
$1,173.78
$1,032.66
$1,173.78
Page 42 of 78
OFFICE OF THE COUNTY ATTORNEY
MAIL: PO Box 111, Orange, VA 22960 | PHONE: (888) 456-1547
PHYSICAL: 112 West Main Street, Orange, VA 22960 | FAX: (877) 457-1231
MEMORANDUM
FROM:
Eric M. Lansing, Assistant County Attorney
TO:
Orange County Board of Supervisors
DATE:
June 1, 2021
RE:
Core Network Agreement
On April 10, 2019, the Orange County Board of Supervisors assigned 33 miles of its core network
to the Broadband Authority. However, as the core network has continued to expand, the
expansion of the core network has not yet been assigned. The attached agreement would transfer
the entire core network to the Broadband Authority, with the exception of the portions of the
network that serve the Orange County Public Schools and the Public Safety Building.
The agreement has already been approved by the Broadband Authority and now requires
approval by the Board of Supervisors.
Recommended Action:
To authorize the Core Network Agreement to be executed by the Chairman of the Board,
as presented and attached.
Attachment as noted.
Page 43 of 78
CORE NETWORK AGREEMENT
between
THE ORANGE COUNTY BOARD OF SUPERVISORS
and
THE ORANGE COUNTY BROADBAND AUTHORITY
WHEREAS, on April 26, 2016, the Orange County Board of Supervisors created the Orange
County Broadband Authority (the “Broadband Authority” or the “Authority”), which has
installed a fiber optic bundle, including fiber optic strands, conduits, handholes, etc. (the “Core
Network”) throughout Orange County;
WHEREAS, on April 10, 2019, the Orange County Board of Supervisors (the “County”)
assigned the assets, maintenance, management, and overall business and daily operations of the
33 mile, 288 strand fiber optic bundle that had, as of that date, already been laid and installed
(hereinafter the “Initial Core Network”) to the Orange County Broadband Authority, in Section
2.4 of the Memorandum of Understanding between Orange County, the Orange County Public
Schools (OCPS), and the Orange County Broadband Authority (the “2019 MOU”);
WHEREAS, the 2019 MOU granted OCPS ownership of 12 strands of fiber and associated
laterals connecting OCPS facilities to the Core Network, until the strands would meet their
useful end of life;
WHEREAS, since April 10, 2019, the Broadband Authority has expanded the Core Network;
WHEREAS, the County desires to give all of its right, title, and interest in the portion of the
Initial Core Network that until now has been owned by the County, as well as the portion of the
Core Network that has expanded since April 10, 2019 and that hereafter will be expanded (the
“Core Network Expansion”) to the Broadband Authority;
WHEREAS, unlike the Initial Core Network, none of the fiberoptic cable in the Core Network
Expansion serves the Orange County Public Schools exclusively;
WHEREAS, a portion of the Core Network Expansion serves the Orange County Public Safety
Building; however, this portion is integral to the Core Network and not merely to the Public
Safety Building; and it is therefore appropriate to give this portion of the network to the
Broadband Authority, along with the rest of the Core Network Expansion;
NOW THEREFORE, the Board of Supervisors of Orange County and the Broadband Authority
hereby agree as follows:
1 of 3
CORE NETWORK AGREEMENT
Page 44 of 78
1. Core Network Expansion. The County hereby gives and assigns to the Broadband
Authority all portions of the Core Network Expansion and all portions of the Initial Core
Network that were, until now, owned by the County.
2. Notice of Transfer to a Third Party. In the event that the Broadband Authority wishes
to sell, give, transfer, or grant (“transfer”) possession, title, interest, or authority over the
Core Network, or any portion thereof, to any third party, the Authority shall give 180
days’ notice to the County prior to entering into any such agreement. Failure of the
Authority to give such notice to the County shall render any such transfer null and void.
Such notice shall be sent to the County Administrator at 112 W. Main Street, Orange, VA
22960 by U.S. mail, return receipt requested, unless the County requires notice to any
other person or address; and such notice shall be deemed effective only upon delivery;
but notice shall be deemed to have occurred if the individual members serving on the
Board of Supervisors of Orange County are the same as the individual members serving
on the Board of the Broadband Authority.
3. Non-applicability to Orange County Public Schools. Nothing in this Agreement shall
be construed to apply to those portions of fiber optic cable granted to the Orange County
Public Schools in Article 2 of the 2019 MOU, or to modify or diminish any rights granted
to the Orange County Public Schools in the 2019 MOU.
SIGNATURES APPEAR ON NEXT PAGE.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
2 of 3
CORE NETWORK AGREEMENT
Page 45 of 78
ORANGE COUNTY BOARD OF
SUPERVISORS:
______________________________
James P. Crozier, Chairman
ATTESTED TO:
____________________________
Theodore L. Voorhees, Clerk
ORANGE COUNTY BROADBAND
AUTHORITY
______________________________
James K. White, Chairman
ATTESTED TO:
____________________________
Lewis Foster, Clerk
3 of 3
CORE NETWORK AGREEMENT
Page 46 of 78
OFFICE OF THE COUNTY ATTORNEY
MAIL: PO Box 111, Orange, VA 22960 | PHONE: (888) 456-1547
PHYSICAL: 112 West Main Street, Orange, VA 22960 | FAX: (877) 457-1231
MEMORANDUM
FROM:
Eric M. Lansing, Assistant County Attorney
TO:
Orange County Board of Supervisors
DATE:
June 14, 2021
RE:
Memorandum of Understanding (MOU) with the Broadband Authority for the
Transfer of Virginia Retirement System (VRS) Funds
The Broadband Authority has been in the process of setting up its own account with the Virginia
Retirement System (VRS). Because this process typically takes four to six months, the Board of
Supervisors and the Broadband Authority entered into an agreement on January 26, 2021, in
which the County agreed to allow the Authority to use its VRS account temporarily, understanding
the Authority would reimburse the County for funds contributed by the County to VRS on behalf
of the Authority.
Now that the Broadband Authority is close to the completion of establishing its own account with
VRS, staff recommends a new agreement to transfer funds held in the County’s VRS account on
behalf of the Authority directly to the Authority’s new VRS account.
Recommended Action:
To authorize the Chairman of the Board to execute the attached Memorandum of
Understanding with the Broadband Authority regarding the transfer of VRS funds, as
presented.
Attachment as noted.
Page 47 of 78
MEMORANDUM OF UNDERSTANDING
BETWEEN THE ORANGE COUNTY BOARD OF SUPERVISORS
AND THE ORANGE COUNTY BROADBAND AUTHORITY
REGARDING THE TRANSFER OF RETIREMENT FUNDS
WHEREAS, on January 26, 2021, the Board of Supervisors of Orange County (the
“County”) and the Orange County Broadband Authority (the “Authority”) entered into an
agreement entitled “Memorandum of Understanding Between the Orange County Board of
Supervisors and the Orange County Broadband Authority Regarding the Virginia Retirement
System” (hereinafter the “Shared Account MOU”), which allowed the Authority to join the
County’s account with Virginia Retirement System (VRS) temporarily, due to the anticipated
delay in establishing its own separate account with VRS;
WHEREAS, under the Shared Account MOU, the County has included all eligible
Authority employees under its account with VRS, and the Authority has reimbursed the County
for the costs of doing so;
WHEREAS, the Authority will soon establish its own separate account with VRS;
NOW THEREFORE, the Orange County Board of Supervisors and the Broadband
Authority hereby agree as follows:
1. Upon establishment of a separate account with VRS, the Chairman of the Authority shall
notify the Orange County Administrator in writing that the account has been established.
(Notification by email satisfies this requirement.)
2. Upon receipt of such notice, the County Administrator shall calculate the dollar amount of
all funds held in the County’s VRS account on behalf of the Authority (the “Transfer
Amount”) under the Shared Account MOU; and within seven days of such notice, the
County Administrator shall direct VRS in writing to transfer the Transfer Amount from the
Page 48 of 78
County’s VRS account to the Authority’s VRS account, and shall copy the Chairman of
the Authority on such transmittal.
3. The County and the Authority hereby agree that such funds shall be transferred, as provided
herein; and that the Authority will obtain all of the County’s legal rights to the Transfer
Amount.
Upon the fulfillment of that transfer, the Shared Account MOU will be
terminated.
SIGNATURES:
____________________________________
Orange County Broadband Authority
Chairman
_______________
Date
____________________________________
Orange County Board of Supervisors
Chairman
_______________
Date
Page 49 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Alyson A. Simpson, Chief Deputy Clerk
THROUGH:
Theodore L. Voorhees, County Administrator
SUBJECT:
Proposed Amendment to Animals At-Large Ordinance
Summary
Chief Deputy Major LaCasse requested an amendment to the Animals At-Large Ordinance as the
General District Court Judge would not convict violators of the Ordinance in its current state. As
such, the County Attorney prepared the amended language, as attached, for the Board’s
discussion. Mr. Lacheney and Major LaCasse will be prepared to present the proposed language
at the Board of Supervisors’ meeting on June 22, 2021.
Recommended Action
To authorize staff to advertise for and schedule a public hearing to consider an amendment
to Chapter 6 (Animals), Section 2 (Lawful Fence) of the Orange County Code of Ordinances
regarding animals at-large, as presented.
Attachments
Draft Language for an Amendment to Chapter 6 (Animals)
cc:
Thomas Lacheney, County Attorney
Mike LaCasse, Chief Deputy Major
Page 1
Page 50 of 78
DRAFT Language for an Amendment to the
Orange County Code of Ordinances
Sec. 6-2. - Lawful fence.
(a) The boundary line of each lot or tract of land or any stream in the county shall be a
lawful fence as to any horses, mules, cattle, hogs, sheep or goats.
(b) It shall be unlawful for any person who is the owner or manager of any horse, mule,
cattle, hog, sheep or goat, to permit any such animal to run at large within the
boundaries of the county; and such animal shall be deemed to be running at large while
roaming or running off the property, whether owned or rented, of its owner or custodian,
and not under their owner’s or manager’s immediate control.
(c) Any such owner or manager who, after having been notified by an officer of the law that
such animal is running at large, permits such animal to continue to run at large in
violation of subsection (b), shall be deemed to have committed a class 4 misdemeanor
and shall be subject to the maximum fine allowed pursuant to Va. Code §18.2-11. Each
animal deemed running at large shall be considered a separate violation of this section.
Page 51 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Michelle Williams, Deputy Clerk
SUBJECT:
VDOT Monthly Report for June 2021
Summary
Attached, please find the VDOT Monthly Report for June, 2021, as submitted by Alan Saunders,
Resident Engineer, Louisa Residency. Mr. Saunders has provided this report for your information.
Recommended Action
For the Board of Supervisors’ information. No action necessary.
Attachments
VDOT Monthly Report for June
Page 1
Page 52 of 78
Culpeper District, Louisa Residency
Orange County Monthly Report: June 2021
PRIMARY
188.90
County Mileage
SECONDARY
713.34
TOTAL
902.24
Fatal Accidents
DATE
LOCATION
ALCOHOL
RESTRAINT
12/30/2020
Route 692, 0.6 miles North of Route 621
No
No
1/30/2021
Route 522, 0.25 miles South of Twin Mountains Road
No
Yes
4/7/2021
Route 522, 0.25 miles North of True Blue Road
No
No
5/1/2021
Northbound Route 522 at Independence Road
Yes
Yes
5/19/2021
Route 615, 0.8 Miles South of Route 700
No
No
*Of the 819 fatalities in VA in 2018, 126 were related to distracted driving and 298 were motor vehicle occupants not
wearing a seatbelt.
**10% of all drivers do not wear a seatbelt if the option was available. Of all driver fatalities, 50% are from the 10% that
do not wear a seatbelt.
Link to Smart Scale Information
Link to Smart Scale Projects (Filter for Orange Co. Projects)
Orange County Smart Scale Project Applications:
Rt. 3/20 Wilderness Corner Green-T Intersection Improvements
Rt. 522/20 Unionville Roundabout
Rt. 231/High Street Gordonsville Roundabout
Smart Scale Round 4 Key Dates:
December 3, 2019, Project Development Workshop
February 2020, Project Alternatives Update
March 1 - April 17, 2020, Pre-application Deadline
August 17, 2020, Application Deadline (deadline changed from Aug 03 to Aug 17)
June 2021, CTB approval of Six Year Improvement Plan
Page 53 of 78
Projects
PROJECT
Route 635, Greenwood Rd, Bridge Replacement,
(UPC 87954), District 1
Route 602, Old Office Road, Rural Rustic
Fr: 2 MW Rt. 611 to Rt. 692 (UPC 114012), District 4
Route 602, Old Office Road, Rural Rustic
Fr: Rt. 692 to 0.5 MW Rt. 692 (UPC 113506), District 4
Route 630, Matthew Mill Road, Rural Rustic
Fr: Rt. 629 to .65 MS (UPC 114055), District 2
Route 630, Matthew Mill Road, Rural Rustic
Fr: 0.65 MS Rt. 629 to Rt. 677 (UPC 114056), District 2
Route 602, Old Office Road, Rural Rustic
Fr: 0.5 MW Rt. 692 to Rt. 622 (UPC 113736), District 4
Route 601 Low-Speed Curve Realignment,
(UPC 111742), District 4
Route 33/20E Roundabout
(UPC 115475), District 1
LAST MILESTONE
NEXT MILESTONE
Expected Completion
June 2021
Expected Completion
Sept 2021
Expected Completion
Sept 2021
AD DATE
Authorize PE
Authorize CN
July 2021
Authorize PE
Authorize CN
July 2021
Authorize CN
CN Begin
Summer 2021
Scope Approval
Preliminary Hydraulic
Design
Winter 2023
Survey
Preliminary Design
Winter 2023
CN Begin
CN Begin
CN Begin
Resurfacing:
The list for the 2021 Resurfacing Schedule has been finalized, and the map is attached below. Customers can view
VDOT’s resurfacing schedule and route status on VDOT’s public website via the following link:
http://www.virginiaroads.org/ (Select "Web Maps" and “Statewide Paving Status”)
Orange County Resurfacing
Plant Mix
Surface Treatment
Schedule
Miles
Cost/Estimate
Schedule
Miles
Cost/Estimate
2018
20.70
$3158,000
2018
69.10
$758,000
2019
21.92
$3,770,000
2019
72.79
$876,000
2020
28.30
$2,287,287
2020
63.78
$496,860
2021
3.21
$586,731
2021
16.72
$283,347
Page 2 of 5
Page 54 of 78
Additional Projects:
On-Call Pipe Replacements PR07-967-255, N501 (UPC 106020)
District Wide Guardrail Repair and/or Replacement GR07-967-269, N501 (UPC 106849)
On-Call District Wide Pavement Marking TS07-967-325, N501 (UPC 108282)
District Wide Bridge Deck Cleaning and Washing (NFO) BRDG-967-241,N501 (UPC 105980)
District Wide Bridge Maintenance (NFO)BRDG-967-240, N501 (UPC 105979)
District Wide ADA Compliance (NFO)ADA7-967-317,N501 (UPC 108027)
Pipe Replacements: Rt. 33, CN Completed
Town of Gordonsville, Safe Routes to School Sidewalk Project
Traffic Engineering Studies
Studies under Review:
Continuous project: Variable Message Signs available for heavy Agricultural traffic
o Rt. 604, 611, 621
Rt. 15/Cadmus Drive Crosswalk, LED Flashing Light Review
Rt. 15/Coniston Manor Drive, Center Turn Lane Review
Orange Co Gateway Sign project: VDOT evaluating conceptual plans, County to submit final
construction/sign-installation plans with their area-land-use application;
Town of Gordonsville Wayfinding Program in review
Route 760 Spotswood Dr, install Depth Gauge (W8-19) sign to indicate the depth of the water at the
deepest point on the roadway (installation pending)
Rt. 655, Jacksontown Rd, Speed Study (District 1)
Completed Studies:
Rt. 20, Bicycle Warning Signs
o Study Complete, signs not warranted
Rt. 644, request to relocate 45mph sign
o Study complete, relocation complete
Rt. 622 Horse Crossing Signs
o Review completed, signs installed
Rt. 3/20 Evaluation of Flashing Yellow Arrows
o Review complete; FYAs to be removed during peak hours: 6-9am, 3-8:30pm
E Baker St, Gordonsville; No Parking Posting
o Installed 1/29/2020
Route 1034 Speed Limit Posting
o Installed 6/25/2020
Route 1038 Speed Limit Sign
o Installed 6/23/2020
Rt. 617 Everona Rd, Speed Study Review
o Speed Reduction not recommended
Rt. 621 Mine Run Roads, temporary reflective tape was installed on Route 621 centerline on 01/22/2021.
o Pavement marking completed 4/29/21
Rt. 726, Dead End Sign scheduled to be installed
Rt. 522/636 Intersection Improvements
o Curve widening complete
o Pavement markings to be eradicated and remarked
Rt. 671 Everona Rd, Centerline markings consideration review
o Recommended between Rt. 20 – Rt. 666; to be scheduled
County Safety and Operational Improvements:
Lake of the Woods Entrance Routing: Waze changed routing directions for all traffic to enter through main
gate, preventing back-ups at rear gate.
Page 3 of 5
Page 55 of 78
Town of Gordonsville: VDOT installed a handicap parking space on Main Street;
Town of Gordonsville: VDOT plans to propose restriping the round-a-bout to provide crosswalks
Rt. 15 (North of Town of Gordonsville): conducted pavement marking improvements;
Tractor-ahead warning signage has been installed on Rt. 669, Marquis Rd;
o Rt. 621: VDOT evaluating placement of agricultural traffic warning signs;
o Rt. 522: VDOT evaluating pull-off locations for agricultural equipment;
o VDOT encourage area farmers to contact their local VDOT office during heavy agricultural traffic
periods to request placement of temporary VMS along high volume corridors;
Rt. 20 at the intersection of Rt. 601, Flat Run Road and Rt. 611, Zoar Road, High Visibility Back-plates were
installed on the signals.
Rt. 3/708: Somerset Ridge Road, High Visibility Back-plates installed on the signals.
Rt. 3/20: Improvement to sight distance on Rt. 3 westbound and shifting of signal heads to improve
visibility, completed
Digital Radar Feedback Signs; Ongoing posting at various locations
Local Assistance Programs:
Enhancement Projects:
o Town of Orange Main Street Streetscape Project – Under Construction
o Gordonsville Freight Depot Renovation – Under Construction, virtual progress meeting held with
Town and Local Assistance Program staff to review status.
Area Land Use
Residency Area Land Use Staff have issued 78 permits in 2021.
Orange County Plan/Plat Review - Received April-May 2021
Project Name
Routes/Address
Submission Type
VDOT
VDOT
VDOT
Contact Received Date Comment Date
McGinnis
Subdivision Plat
629-12430
PAMUNKEY CT
Final Plat Review,
John
Wilson
4/16/2021
4/26/2021
Review Complete Acceptable
Family Subdivision
Plats - Jones
625-12436
PORTER RD
Final Plat Review,
John
Wilson
4/23/2021
4/30/2021
Review Complete Acceptable
4/22/2021
5/4/2021
4/30/2021
5/3/2021
4/30/2021
5/3/2021
Wilderness Shores 1141-Pheasant Site Plan, Construction
Sections 15&16
Ridge Rd.
Plan Review,
Cumberbatch 600-20498 OAK
Final Plat Review,
Family Subdivision
SPRINGS RD
Wolfrey 621-TMP 35-19
Final Plat Review,
Subdivision
Mark
Wood
Mark
Wood
Mark
Wood
Status
Review Complete Acceptable
Review Complete Acceptable
Review Complete Acceptable
Wilderness Crossing Traffic Impact Study – 2nd Submission comments sent to County 10/14/20
o Consists of approx. 2,500 acres of mix-use development to be constructed over a 30 year period
(2050) assessed under three phases. Analysis includes existing intersections, 4 future external
intersections, and 9 future internal intersections.
Signature Station – VDOT Comments sent Aug 26th
o Rezoning application to rezone 75.8 acre parcel (TMP 4-3) from Multifamily (R-4) and
Commercial (C-2) to Planned Development Mixed Use (PDM). The parcel is located in the NW
quadrant of the intersection of Rt. 3 and Rt. 708, Somerset Ridge Road.
Maintenance Activities
Orange County VDOT crews in Gordonsville and Rhoadesville Area Headquarters responded to 1078 work orders
this FY21 primarily pertaining to fallen trees/limbs and dead animal removal.
Page 4 of 5
Page 56 of 78
BOS Manual:
http://www.virginiadot.org/business/resources/local_assistance/BOSmanual.pdf
E. Alan Saunders, P.E., CCM
Resident Engineer
VDOT Louisa Residency
540-967-3709
Page 5 of 5
Page 57 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Michelle Williams, Deputy Clerk
SUBJECT:
Health Center Commission Minutes; April 2, 2021
Summary
The Health Center Commission (HCC) held a meeting on April 2, 2021. The minutes from said
meeting are attached for your information.
Recommended Action
For the Board of Supervisors’ information. No action necessary.
Attachments
HCC Minutes
Page 1
Page 58 of 78
Page 59 of 78
Page 60 of 78
Page 61 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Michelle Williams, Deputy Clerk
SUBJECT:
Culpeper Soil and Water Conservation District Minutes; May 4, 2021
Summary
The Culpeper Soil and Water Conservation District held a Board Meeting on May 4, 2021, at
Graves Mountain Lodge in Syria, Virginia. The minutes from said meeting are attached for your
information.
Recommended Action
For the Board of Supervisors’ information. No action necessary.
Attachments
CSWCD Minutes
Page 1
Page 62 of 78
MINUTES
CULPEPER SOIL AND WATER CONSERVATION DISTRICT
BOARD MEETING
Graves Mountain Lodge
Syria, Virginia 22743
May 4, 2021
The meeting was called to order by Chairman Lynn Graves at 10:30 AM.
DIRECTORS PRESENT:
Lynn Graves, Madison County
Tom O’Halloran, Culpeper County
Dennis Verhoff, Culpeper County
Robert Bradford, Orange County
Robert Brame, Orange County
Stephen Hill, Madison County
Mike Biniek, Rappahannock County
Philip Morris, Greene County
Robert Runkle, Greene County
Steve Morris, Greene County
Sarah Sharpe, Virginia Cooperative Extension, Greene County
Brad Jarvis, Associate Director, Madison County
Bob Williamson, Associate Director, Culpeper County
DIRECTORS NOT PRESENT:
Mike Sands, Rappahannock County
Warren Lee, Associate Director, Orange County
Jim Byrne, Associate Director, Madison County
STAFF PRESENT:
Greg Wichelns, District Manager
Stevie Ross, Administrative Secretary
OTHERS PRESENT :
Debbie Cross, CDC, DCR
Davis Lamb, Board of Supervisors, Greene County
Peter Schoderbek, Virginia Department of Forestry
1)
CALL TO ORDER, MOMENT OF SILENCE, PLEDGE OF ALLEGIANCE
L. Graves welcomed everyone to Graves Mountain Lodge and acknowledged the return to in
person meetings. Following a moment of silence, Lynn Graves led the Pledge of Allegiance. There
were four handouts: District Technical Committee Report Addendum, NRCS Report, Revised Draft
Minutes and the DCR Monthly Report. L. Graves welcomed Davis Lamb, Greene County Board of
Supervisors, and Peter Schoderbek, Virginia Department of Forestry. He formally introduced Stevie
Ross, the District’s new Administrative Secretary.
2)
DRAFT MINUTES
L. Graves presented The Board with edit updates to the April 6, 2021 Draft District Board
Meeting Minutes. The changes were on pages two and three, reflecting three typos in section 5.1)
Technical Committee with Addendum of the Draft. L. Graves called for approval of the substance of
the corrected April 6, 2021 Draft District Board Meeting Minutes and provided an opportunity for all in
attendance to add any substantive corrections or additions. R. Brame moved to approve the updated,
draft minutes as presented. T. O’Halloran seconded the motion. (R. Brame, T. O’Halloran, unanimous)
1
Page 63 of 78
3)
AGENDA APPROVAL
L. Graves called for Agenda approval. The Technical Committee Report was removed from the
Consent Agenda and placed on the Agenda as 5.1, along with the Addendum to the Report. The
Education Committee Report was removed from the Consent Agenda and placed in 5.2. T. O’Halloran
moved to adopt the Agenda as modified. R. Brame seconded the motion. (T. O’Halloran, R. Brame,
unanimous)
4)
CONSENT AGENDA
Consent Agenda adopted as modified.
COMMITTEE REPORTS
OPERATIONS COMMITTEE REPORT
TREASURER’S REPORT
5)
ADDITIONS TO AGENDA
5.1) TECHNICAL COMMITTEE REPORT w/ Addendum
April 20, 2021 Technical Committee Meeting Minutes (Updated)
Present: Robert Bradford, Chairman; Lynn Graves, Madison; Tom O’Halloran, Culpeper; Greg Wichelns, District
Manager; Spencer Yager, Conservation Specialist; David Massie, Conservation Specialist; Amanda McCullen,
Conservation Specialist; Kendall Dellinger, Conservation Specialist
Items in italics were added at the May 4, 2021 Board Meeting in Syria, Virginia
1) The following BMP applicants have been approved by the Technical Committee for funding. All applications
were thoroughly screened for compliance with Priority Recruitment Guidelines. All met at least two of the priority
criteria.
Practice
SL-8H
SL-8H
SL-8H
Fund
2021 VACS
2021 VACS
2021 VACS
Participant
Jeffrey Herren
Battlepark Farm
Belair Dairy
Contract Instance
07-21-0293 428878
07-21-0278 431472
07-21-0191 431473
County
Culpeper
Culpeper
Culpeper
Amount
Tax Credit
$ 4,955.80 $
0.00
$ 5,742.80 $
0.00
$
934.20 $
0.00
2) The following BMP participants have been approved by the Technical Committee for payment:
Practice
SL-8B
SL-8B
SL-8B
SL-8H
SL-8B
SL-8B
SL-8H
SL-8H
SL-8B
WP-2W
SL-6W
SL-6W
SL-6W
SL-6W
Fund
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
Participant
Kenneth Smith*
Wayne Harris
J. Wells Waugh
J. Wells Waugh*
Knight Cattle Company
Custom Harvesters
Custom Harvesters
Cleavend Farm LLC
Paul Heatwole
Robert Bradford
Christopher Robertson
Rodney Jackson
Brightwood Farm LLC
Brightwood Farm LLC
Contract
Instance
07-21-0088 419453
07-21-0181 421668
07-21-0189 421684
07-21-0189 421683
07-21-0223 423084
07-21-0220 423081
07-21-0220 423082
07-21-0221 423083
07-21-0177 421661
07-21-0206 422349
07-20-0410 387493
07-20-0348 383832
07-20-0366 384253
07-20-0366 387338
County
Culpeper
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Culpeper
Orange
Madison
Madison
Madison
Madison
Amount
Tax Credit
$ 22,500.00 $
0.00
$ 8,966.80 $
0.00
$ 2,760.00 $
0.00
$ 2,426.80 $
0.00
$ 6,551.00 $
0.00
$ 12,447.00 $
0.00
$ 992.00 $
0.00
$ 8,661.50 $
0.00
$ 3,910.50 $
0.00
$ 1,572.00 $
0.00
$ 77,794.30 $
0.00
$ 20,329.50 $
0.00
$ 28,940.10 $
0.00
$ 5,063.97 $
0.00
2
Page 64 of 78
RMP-2
NM-5N
NM-5P
NM-5N
NM-5P
NM-5N
NM-5P
NM-5P
NM-5N
NM-5P
NM-5N
NM-5P
SL-7
SL-8H
SL-8B
SL-8H
SL-8B
SL-8B
SL-8H
SL-8H
SL-8H
SL-8B
SL-6W
SL-10
SL-10
SL-10
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2020 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
2021 VACS
Glenmary Farm LLC
Western View LLC*
Western View LLC
Glenmary Farm LLC*
Glenmary Farm LLC
Tom Nixon
Tom Nixon
Nixon Farms LLC
Nixon Farms LLC
Glenmary Farm Holdings LLC
Glenmary Farm Holdings LLC*
Shawn Woodfolk
Eugene Triplett
Michael Nicholson
Alexander Miller
Alexander Miller
Cardette Farm Partnership
Jett Farms
Jett Farms
Battlepark Farm
Belair Dairy
Belair Dairy
Honey Brook Farms LLC
Liberty Hall Plantation LLC
Lyle Alexander
Kenneth L. Anderson
07-20-0089
07-20-0128
07-20-0128
07-20-0132
07-20-0132
07-20-0133
07-20-0133
07-20-0291
07-20-0291
07-20-0338
07-20-0339
07-20-0281
07-21-0095
07-21-0149
07-21-0083
07-21-0083
07-21-0104
07-21-0078
07-21-0078
07-21-0278
07-21-0191
07-21-0282
07-21-0033
07-21-0274
07-21-0254
07-21-0024
369711
374923
374924
374972
374973
374979
374980
381343
388169
383638
383639
381253
419893
421058
418931
418930
420158
418919
418918
431472
431473
421693
392051
427656
424679
394818
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Orange
Madison
Culpeper
Culpeper
Madison
Madison
Culpeper
Madison
Madison
Culpeper
Culpeper
Culpeper
Culpeper
Culpeper
Culpeper
Culpeper
$ 2,982.90
$ 13,718.64
$ 4,878.64
$ 11,705.12
$ 5,478.88
$ 3,808.08
$ 1,726.96
$
430.40
$
430.40
$ 7,475.44
$ 14,236.96
$ 1,200.00
$ 1,561.94
$
720.00
$ 10,550.00
$ 1,000.00
$ 1,264.80
$ 2,250.00
$
500.00
$ 5,742.80
$
934.20
$
457.20
$ 51,051.80
$ 6,492.75
$ 3,675.00
$ 7,500.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
332.30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
*Increase for additional acres.
3) The following BMP applicants have requested to cancel their contracts:
Practice
SL-6N
SL-6N
SL-6
SL-6
LE-1T
Fund
2020 VACS
2020 VACS
2017 Earmark
2017 Earmark
Upper Rapidan
Participant
Timothy Falls
Elizabeth Leonard
Marylee Newman
Analoch Farm LLC
Carl Johnson
Contract
Instance
County
07-20-0361 384352 Rappahannock
07-20-0460 389191
Madison
07-15-0274 205246
Culpeper
07-15-0381 209120
Orange
07-19-0587 337139
Madison
Amount
Tax Credit
$ 16,809.00 $
0.00
$ 13,710.13 $
0.00
$ 52,397.00 $
0.00
$102,680.00 $
0.00
$ 3,775.25 $ 2,831.43
4) The following Upper Rapidan River Residential applicants have been approved by the Technical Committee for
funding:
Practice
RB-1
RB-3M
Fund
DEQ16678
DEQ16678
Participant
Susan Travellin
Neil Shawen
Contract
Instance
07-21-0179 428637
07-21-0142 431475
County
Madison
Greene
Amount
$ 175.00
$ 2,000.00
5) The following Upper Hazel River Residential applicants have been approved by the Technical Committee for
funding:
Practice
RB-1
RB-3M
RB-3
Fund
DEQ16546
DEQ16546
DEQ16546
Participant
Patricia A. Lane
Devon T. Lang
Kristin P Kimble
Contract
Instance
07-21-0288 427939
07-21-0295 431369
07-21-0294 429631
County
Rappahannock
Rappahannock
Rappahannock
Amount
$ 175.00
$ 1,000.00
$ 2,500.00
3
Page 65 of 78
6) The following Upper York Residential applicants have been approved by the Technical Committee for funding:
Practice
RB-3M
RB-3M
Fund
DEQ16974
DEQ16974
Participant
Old South Farm LLC
Old South Farm LLC
Contract
Instance
07-21-0296 431384
07-21-0296 431385
County
Orange
Orange
Amount
$ 1,000.00
$ 1,000.00
7) The following Robinson Residential applicant has been approved by the Technical Committee for funding:
Practice
RB-4
Fund
DEQ16679
Participant
WCH Rentals
Contract
Instance
07-21-0292 428265
County
Madison
Amount
$ 4,000.00
8) The following Robinson River Residential participant has been approved by the Technical Committee for payment:
Practice
RB-3M
Fund
DEQ16679
Participant
Peggy Jenkins
Contract
Instance
07-21-0279 427664
County
Madison
Amount
$ 548.00
9) The following Upper Rapidan River Residential participants have been approved by the Technical Committee for
payment:
Practice
RB-1
RB-4P
Fund
DEQ16678
DEQ16678
Participant
Susan Travellin
Jeffrey Graham
Contract
Instance
07-21-0179 428637
07-21-0076 414995
County
Madison
Greene
Amount
$ 175.00
$ 6,000.00
10) The following Upper York River Residential participants have been approved by the Technical Committee for
payment:
Practice
RB-3M
RB-3M
Fund
DEQ16974
DEQ16974
Participant
Shaun McKeown
Shelly Leach
Contract
Instance
07-21-0249 424541
07-21-0194 421953
County
Orange
Orange
Amount
$ 243.75
$ 375.00
11) The following Upper Hazel River Residential participants have been approved by the Technical Committee for
payment:
Practice
RB-3
RB-4P
Fund
DEQ16546
DEQ16546
Participant
Michael A. Cioffi
Daniel V. Kish
Contract
Instance
07-21-0227 424509
07-21-0146 421419
County
Rappahannock
Rappahannock
Amount
$ 2,125.00
$ 6,000.00
12) The following Residential applicants have been cancelled by the Technical Committee:
Practice
RB-3M
RB-3M
RB-3M
RB-3M
Fund
DEQ16974
DEQ16678
DEQ16678
DEQ16974
Participant
Suzanne Lane
Susan Travellin
Neil Shawen
Steven Sedwick
Contract
Instance
07-21-0197 423290
07-21-0179 421663
07-21-0142 420710
07-21-0208 422354
County
Orange
Madison
Orange
Orange
Amount
$ 1,740.42
$ 1,000.00
$ 1,000.00
$ 1,000.00
13) The following Virginia Conservation Assistance Program (VCAP) practice has been approved by the Technical
Committee for payment:
Practice
Conservation Landscaping Mulch Bed (CL-2)
Participant
J. Bryan Nicol
County
Orange
Amount
$ 2,233.97*
*Cost Share increased due to a change in contractor.
4
Page 66 of 78
14) The District Manager gave an update on the dams:
a. District Staff have completed annual inspections on all dams.
b. Dam maintenance bid notice will sent to the local newspapers and will be advertised for two weeks.
c. Dam maintenance work will be shown to contractors on May 3, 2021 and bids will be opened at the May
18, 2021 Technical Committee Meeting. The Committee requests the authority of the Board to open and
award the winning bid at this meeting.
d. A handout was distributed which outlined the primary spillway pipe lining flow impact for six of the
Beautiful Run watershed dams.
15) The Committee discussed a letter from Charles Newton, Shenandoah Valley SWCD Director, to Darryl Glover,
Director of the Division of Soil and Water Conservation, which requested that the topic of increasing construction
costs caused by the pandemic related to agricultural best management practices be address by the Virginia Soil and
Water Board’s April 21, 2021 Agenda. The Committee instructed the District Manager to communicate their
support, in concept, to Mr. Newton.
16) The Committee discussed which areas of the Cost Estimate Sheet needed addressed for PY 2022. Staff will bring
a proposal to the May Technical Committee Meeting.
17) The Technical Committee continues to delegate the authority to the District Manager to sign BMP contracts on
behalf of the Board of Directors on an as needed basis.
R. Brame moved to approve the Committee Report as presented. D. Verhoff seconded the motion. R. Bradford
abstained. (R. Brame, D. Verhoff, unanimous)
5.2) EDUCATION COMMITTEE REPORT
G. Wichelns presented The Board with information regarding The District Lawn Soil Testing Program and
asked the Board to approve additional $1,000.00 for 100 more soil tests. Thus far, 86 of the original 100 tests
funded have been utilized. R. Brame moved to approve the request. T. O’Halloran seconded the motion. (R.
Brame, T. O’Halloran, unanimous)
6) DIRECTOR REPORTS
S. Sharpe – S. Sharpe announced that there will be a Greene County Beef Producers Event on May 18, 2021 at
5:00 PM and that the Women in Agriculture event would be postponed until November.
B. Jarvis – B. Jarvis informed The Board that he applied for a $3,000.00 grant that would cover the expenses
of hosting a class for realtors in hopes of reaching new owners of agricultural land in the District.
B. Williamson – B. Williamson let The Board know that at a Culpeper County Board Meeting being held on
May 5, 2021, they would be taking in to consideration the implementation of a 1700 acre solar project.
M. Biniek – M. Biniek acknowledged that the recent Rappahannock County Clean Water Farm Award was a
pleasure to attend and that the award was well received.
P. Morris – P. Morris added to M. Biniek’s remarks, in relation to the Greene County Clean Water Award.
S. Hill – S. Hill informed The Board on his completion of an online Master Cattleman Course and let the
Board know that the Department of Forestry hosts a helpful fifteen minute class every Friday at 12:15 PM
called, “15 Minutes in the Forest”. He also remarked on the pleasure of attending the Award Event in Madison
County, and the pleasure it was to meet Senator Hanger.
L. Graves – L. Graves reminded the Board of the upcoming events to include: the Monthly Association
Meeting, the Area II Meeting, and the Soil and Water Golf Tournament.
5
Page 67 of 78
7) STAFF REPORTS
G. Wichelns reported that the beginning stages of preparing for the dam sliplining plans are well on their way.
He reported that six firms submitted pre-qualification packages, and that they had been sent to the engineering
team for review. He also announced that advertisements for hiring additional staff had been made public and
reminded the board that next month there would be a Legislative Committee meeting and that any topics for
discussion could be sent to him for inclusion. G. Wichelns also acknowledged the one year extension of the
Robinson River Grant and gave honorable mention to Conservation Specialist, Henny Calloway, for her hard
work and dedication to the Upper York project.
8) AGENCY REPORTS
DCR - D. Cross discussed the upcoming deadlines associated with Attachment D – FY23 Budget Template,
which is due from each district no later than July 15, 2021. She brought the District’s Audit Report to The
Board’s attention and confirmed that the Culpeper District passed “with flying colors”. She also let The Board
know that a sixty day extension has been approved for Certified Conservation Planner Re-Certification due to
COVID related complications in accomplishing necessary hours in the given amount of time. D. Cross also
presented The Board with the FY22 VACS Allocation Budget. She informed The Board that certain practices
that would normally not be able to go in to Carryover status would now be eligible because of the associated
increase in cost for materials. D. Cross also alerted The Board that there will be upcoming changes to the Tax
Certificate Program which will enable participants to get credit that is calculated from their actual costs as
opposed to the estimated cost as it has been until now. Additionally, there will be no more tax credits issued
this year until after July 1, 2021. She went over upcoming training opportunities before coming to a close.
9) PLAN FOR MAY COMMITTEE MEETINGS (IN PERSON)
Committees will meet at the Culpeper office on Tuesday, May 18, 2021. Personnel 9:00, Operations 9:30,
Legislative 10:00, Technical 10:30 and Educational meeting will be held the following week on Tuesday, May
25, 2021 via Zoom or by telephone at 4 pm. BOARD MEETING FOR JUNE WILL TENTATIVELY BE
HELD TUESDAY, June 1, 2021, in person, at Graves Mountain Lodge.
10) ADJOURNMENT
D. Verhoff motioned to adjourn May 4, 2021 Board meeting at 11:42. R. Bradford seconded the motion.
(D. Verhoff, R. Bradford, unanimous)
Respectfully Submitted,
Lynn Graves, Chairman
Stevie Ross
Administrative Secretary
Date Approved June 1, 2021
6
Page 68 of 78
ADM INISTRATION
MAIL: PO Box 111, Orange, VA 22960 | PHONE: (540) 672-3313
PHYSICAL: 112 West Main Street, Orange, VA 22960
MEMORANDUM
TO:
Orange County Board of Supervisors
FROM:
Alyson A. Simpson, Chief Deputy Clerk
DATE:
June 15, 2021 for the June 22, 2021 Board Meeting
SUBJECT:
Appointments to Boards, Commissions, and Committees
The following is a list of the various Boards, Commissions, and Committees that have vacancies
or terms that will be expiring in the coming months:
Barboursville Village Overlay District Advisory Committee
Member – Available Vacancy.
Member – Available Vacancy.
Board of Building Code Appeals
At-Large – Vacancy.
Board of Zoning Appeals
District 4 – Vacancy.
Community Policy and Management Team (CPMT)
Parent Representative – Vacancy.
Social Services Advisory Board
District 2 – Vacancy.
District 4 – Vacancy.
District 5 – Vacancy.
Tourism Advisory Committee
Member – Available Vacancy.
Member – Available Vacancy.
Member – Available Vacancy.
Youth Commission
District 3 – Vacancy.
District 5 – Vacancy.
At-Large – Available Vacancy.
At-Large – Available Vacancy.
At-Large – Available Vacancy.
Recommended Action:
For the Board of Supervisors’ information.
Page 69 of 78
Board of Supervisors
AGENDA ITEM COVER
Meeting Date: June 22, 2021
TO:
Orange County Board of Supervisors
FROM:
Michelle Williams, Deputy Clerk
SUBJECT:
Calendar of Events; June 2021 - August 2021
Summary
Attached, please find a calendar of events for the next three months, to include: June 2021, July
2021, and August 2021. These calendars contain the dates of upcoming Board meetings, as well
as meetings of other various commissions and committees.
Recommended Action
For the Board of Supervisors’ information. No action necessary.
Attachments
June 2021 Calendar
July 2021 Calendar
August 2021 Calendar
Page 1
Page 70 of 78
June 2021
MON
TUE
WED
THU
FRI
1
2
3
4
KEY:
PC 6:00 PM
7
8
9
RRCS 1:00 PM
BOS WS 3:00 PM
BOS 5:00 PM
14
15
PWN 1:00 PM
16
SCAP 11:00 AM
YCM 7:00 PM
21
22
29
17
23
18
RSA 2:00 PM
LBT 4:00 PM
PC 6:00 PM
24
RRBC 1:00 PM
RRRC 1:00 PM
30
11
CVRJ 4:00 PM
EDA 5:30 PM
REMS 7:00 PM
BOS WS 3:30 PM
BOS 5:00 PM
28
10
COUNTY HOLIDAY
25
HCC 9:00 AM
AC
Airport Commission*
BCA Brd. of Building Code Appeals*
BOS Board of Supervisors
BBA Broadband Authority*
CVRJ Central Virginia Reg. Jail Board
EDA Economic Development Auth.
GCC Germanna Comm. College Brd.
GWA GWAP Steering Committee*
HCC Health Center Commission
LAAC Lake Anna Advis. Committee
LBT
Library Board of Trustees
LCC
Litter Control Committee
PRF
Parks & Recreation Foundation
PWN Piedmont Workforce Network
PC
Planning Commission
RSA Rapidan Service Authority
REMS Rappahannock EMS Council
RRCS Rapp.-Rap. Comm. Serv. Brd.
RRRC Rapp.-Rapidan Reg. Comm.
RRBC Rapp. River Basin Commission
SCAP Skyline Community Action
SSAB Social Services Advis. Board
TAC
Tourism Advisory Committee
YCM Youth Commission
* Denotes meetings are scheduled as
needed.
Page 71 of 78
July 2021
MON
TUE
WED
THU
FRI
1
2
KEY:
PC 6:00 PM
5
6
7
COUNTY HOLIDAY
12
PRF 5:30 PM
13
14
20
9
CVRJ 4:00 PM
GCC 4:30 – Retreat
EDA 5:30 PM
RRCS 1:00 PM
BOS WS 4:00 PM
BOS 5:00 PM
19
8
15
TAC 5:30 PM
16
RSA 2:00 PM
PC 6:00 PM
21
22
23
28
29
30
BBA 4:00 PM
SSAB 3:00 PM
YCM 7:00 PM
26
27
BOS WS 4:00 PM
BOS 5:00 PM
LAAC 7:00 PM
HCC 9:00 AM
AC
Airport Commission*
BCA Brd. of Building Code Appeals*
BOS Board of Supervisors
BBA Broadband Authority*
CVRJ Central Virginia Reg. Jail Board
EDA Economic Development Auth.
GCC Germanna Comm. College Brd.
GWA GWAP Steering Committee*
HCC Health Center Commission
LAAC Lake Anna Advis. Committee
LBT
Library Board of Trustees
LCC
Litter Control Committee
PRF
Parks & Recreation Foundation
PWD Piedmont Workforce Dev. Brd.
PC
Planning Commission
RSA Rapidan Service Authority
REMS Rappahannock EMS Council
RRCS Rapp.-Rap. Comm. Serv. Brd.
RRRC Rapp.-Rapidan Reg. Comm.
RRBC Rapp. River Basin Commission
SCAP Skyline Community Action
SSAB Social Services Advis. Board
TAC
Tourism Advisory Committee
YCM Youth Commission
* Denotes meetings are scheduled as
needed.
Page 72 of 78
August 2021
MON
TUE
WED
THU
FRI
2
3
4
5
6
KEY:
PC 6:00 PM
9
10
11
12
RRCS 1:00 PM
BOS 5:00 PM
16
17
CVRJ 4:00 PM
EDA 5:30 PM
18
SCAP 11:00 AM
YCM 7:00 PM
23
24
30
31
19
REMS 7:00 PM
25
BOS 5:00 PM
13
RSA 2:00 PM
LBT 4:00 PM
PC 6:00 PM
26
RRRC 1:00 PM
20
27
HCC 9:00 AM
AC
Airport Commission*
BCA Brd. of Building Code Appeals*
BOS Board of Supervisors
BBA Broadband Authority*
CVRJ Central Virginia Reg. Jail Board
EDA Economic Development Auth.
GCC Germanna Comm. College Brd.
GWA GWAP Steering Committee*
HCC Health Center Commission
LAAC Lake Anna Advis. Committee
LBT
Library Board of Trustees
LCC
Litter Control Committee
PRF
Parks & Recreation Foundation
PWN Piedmont Workforce Network
PC
Planning Commission
RSA Rapidan Service Authority
REMS Rappahannock EMS Council
RRCS Rapp.-Rap. Comm. Serv. Brd.
RRRC Rapp.-Rapidan Reg. Comm.
RRBC Rapp. River Basin Commission
SCAP Skyline Community Action
SSAB Social Services Advis. Board
TAC
Tourism Advisory Committee
YCM Youth Commission
* Denotes meetings are scheduled as
needed.
Page 73 of 78
ADM INISTRATION
MAIL: PO Box 111, Orange, VA 22960 | PHONE: (540) 672-3313
PHYSICAL: 112 West Main Street, Orange, VA 22960
MEMORANDUM
TO:
Orange County Board of Supervisors
FROM:
Alyson A. Simpson, Chief Deputy Clerk
THROUGH:
Theodore L. Voorhees, County Administrator
DATE:
June 16, 2021
SUBJECT:
Public Hearing for Ordinance to Establish Fines for Littering
The Board of Supervisors previously authorized the scheduling of a public hearing to consider an
ordinance to establish fines for littering, which has been advertised to take place on Tuesday,
June 22, 2021.
Attached, please find the draft ordinance for approval / denial. Because this public hearing was
advertised to be conducted in-person, it would be appropriate for the Board to open the public
hearing, receive public comment, close the public hearing, and consider the ordinance.
Also attached, please find public comments that have been received to-date. Written public
comment is still being accepted through 12:00 p.m. on Tuesday, June 22, 2021. If additional
comments are received, they will be provided to the Board ahead of the public hearing.
Recommended Action:
To conduct the public hearing on the ordinance to establish fines for littering and then
consider the attached ordinance for approval / denial, as presented.
Attachments as noted.
cc:
Thomas Lacheney, County Attorney
Page 74 of 78
From:
To:
Cc:
Subject:
Date:
Mark Kington
Alyson Simpson
Kington Ann
Support Proposed Litter Ordinance.
Wednesday, June 16, 2021 12:13:39 PM
We are homeowners and voters in Orange County and write to you in support of the proposed litter/trash ordinance.
We regularly pick up along our property as it fronts Hwy 15, also down Woodberry Forest Road, and on both sides
Rt 700/Old Rapidan Road between our farm and the Rapidan Mill—over 10 miles of frontage—and so well know
the serious problem we have with litter in Orange County.
Increased penalties are a step in the right direction, but of course no one is likely to see most acts of littering. We try
to own the problem and pick up, and I would suggest that the County take the same approach—be proactive in
funding programs that actually pick up the litter.
We live in a beautiful place but it is embarrassing that we allow litter and trash to mar the roadsides. Please pass
this ordinance and then continue to own the problem with active solutions.
Sincerely,
Mark and Ann Kington
15150 Grelen Drive
Orange, Virginia 22960
Page 75 of 78
ORANGE COUNTY, VIRGINIA
BOARD OF SUPERVISORS
R. MARK JOHNSON, DISTRICT ONE
JAMES K. WHITE, DISTRICT TWO
KEITH F. MARSHALL, DISTRICT THREE
JAMES P. CROZIER, DISTRICT FOUR
LEE H. FRAME, DISTRICT FIVE
MAILING ADDRESS:
P. O. BOX 111
ORANGE, VA 22960
PHYSICAL ADDRESS:
R. LINDSAY GORDON III BUILDING
112 WEST MAIN STREET
ORANGE, VIRGINIA 22960
THEODORE L. VOORHEES
COUNTY ADMINISTRATOR
PHONE: (540) 672-3313
FAX:
(540) 672-1679
orangecountyva.gov
DRAFT ORDINANCE OF APPROVAL / DENIAL
MOTION:
_____
SECOND:
_____
RE:
June 22, 2021
Regular Meeting
Ord. No. 210622 – PH1
DRAFT ORDINANCE APPROVING / DENYING AMENDMENTS TO ARTICLE II
(COLLECTION AND DISPOSAL), SECTION 50 (SOLID WASTE), OF THE
ORANGE COUNTY CODE OF ORDINANCES CONCERNING THE
ESTABLISHING OF FINES FOR LITTERING
WHEREAS, the Board of Supervisors previously initiated action on amendments to
Article II (Collection and Disposal), Section 50 (Solid Waste), of the Orange County Code of
Ordinances concerning the establishing of fines for littering; and
WHEREAS, the County Attorney drafted recommended language for the amendments,
which was presented to the Board of Supervisors for consideration; and
WHEREAS, the Board of Supervisors conducted a duly-advertised Public Hearing on
June 22, 2021, to receive public comment; and
WHEREAS, following discussion at the Public Hearing, the Board of Supervisors hereby
supports / does not support the proposed text amendments, as presented / modified during its
meeting; and
WHEREAS, public necessity, convenience, general welfare, and/or good practice also
support / do not support approval of the proposed text amendments;
NOW, THEREFORE, BE IT ORDAINED, on this 22nd day of June, 2021, that the Orange
County Board of Supervisors hereby approves / denies the amendments to Article II
(Collection and Disposal), Section 50 (Solid Waste), of the Orange County Code of Ordinances
concerning the establishing of fines for littering, as presented / modified and attached.
Votes:
Johnson:
White:
Marshall:
Crozier:
Frame:
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Ord. No. 210622 – PH1
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Attachment:
Adopted Amendments to the Orange County Code of Ordinances
For Information:
Thomas E. Lacheney, County Attorney
Mark Amos, Sheriff
CERTIFIED COPY______________________________________________
Clerk to the Board of Supervisors
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DRAFT Amendments to the Orange County Code of Ordinances
As adopted in Ord. No. 210622 – PH1
by the Orange County Board of Supervisors
on June 22, 2021
All text below to be added as new text:
Chapter 50 - Solid Waste
Article II - Collection and Disposal
Sec. 50-80. - Dumping trash, garbage, or refuse.
(a) It shall be unlawful for any person to dump or otherwise dispose of trash, garbage,
refuse, litter, a companion animal for the purpose of disposal, or other unsightly matter,
on public property, including a public highway, right-of-way, property adjacent to such
highway or right-of-way, or on private property without the written consent of the owner
thereof or his agent.
(b) When any person is arrested for a violation of this section, and the matter alleged to
have been illegally dumped or disposed of has been ejected from a motor vehicle or
transported to the disposal site in a motor vehicle, the arresting officer may comply with
the provisions of Virginia Code §46.2-936 in making such arrest. When a violation of this
section has been observed by any person and the matter dumped or disposed of on the
highway, right-of-way, or private property, has been ejected from a motor vehicle, the
owner or operator of such motor vehicle shall be presumed to be the person ejecting
such trash, garbage, refuse, or other unsightly matter; provided, however, that such
presumption shall be rebuttable by competent evidence.
(c) Any person convicted of a violation of this section shall be guilty of a misdemeanor
punishable by confinement in jail for not more than 12 months and a fine of not less than
$1,000 or more than $2,500, either or both.
(d) In lieu of the imposition of confinement in jail, the court may order the defendant to
perform community service in litter abatement activities.
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- Agenda Watch · Sep 19, 2026
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