On the agenda: Sanger meeting — data center (Apr 2)

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PRIOR TO THE CITY COUNCIL MEETING
AT THE SANGER LIBRARY, CITY CLERK’S OFFICE AND
THE SANGER CITY HALL
LOBBY.

AGENDA
SANGER CITY COUNCIL REGULAR MEETING
THURSDAY, APRIL 2, 2026
6:00 PM
COUNCIL CHAMBER
TH
1700 7 Street, Sanger, California 93657
Levine Act Disclosure. Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit,
license, contract, or other entitlement before the City Council is required to disclose on the record any
contribution, including aggregated contributions, of more than $500 made by the party or the party’s
agents within the preceding 12 months to any City official. Participants and agents are requested to make
this disclosure as well.
The disclosure should be made when the agenda item is called and must include the name of the party,
participant, or agent, and any other person making the contribution, the name of the recipient, the
amount of the contribution, and the date the contribution was made. Council Members are also required
to make such disclosures and recuse themselves.
Conflicts of Interest. Council Members are required to disclose conflicts of interests and recuse themselves.
Prior to action by the Council on any item on this agenda, the public may comment on that item.

A.

CALL TO ORDER

B.

OPENING CEREMONIES
Invocation
Flag Salute
Roll Call

C.

AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS

D.

PRESENTATIONS• Mid-Valley Annual Update Presentation-Billie Hansen

E.

PUBLIC FORUM

(This portion of the meeting is reserved for members of the public who wish to address the Council on
any matter not listed on the agenda and within the subject matter jurisdiction of the City Council. Each
speaker is limited to three minutes. Speakers shall address all comments to the Mayor and the Council
as a body and not to any particular Council Member or member of the staff. Speakers are asked, but
not required, to state their name and address. The Council is prohibited by law from taking action on
items not on the agenda.)

Page 1

F.

City Council Agenda
April 2, 2026
Page 2

CONSENT CALENDAR

(Matters listed under the consent calendar are considered routine and will be enacted by one
motion and one vote. There will be no separate discussion of these items. If discussion is desired,
a member of the audience or a Council Member may request an item be removed from the
Consent Calendar and it will be considered separately.)

1.

SUBJECT:
Minutes of Regular Council Meeting and Special Meeting held on
March 19, 2026.
RECOMMENDATION:
That the City Council approve.

2.

SUBJECT:
Receipt of Update on Emergency Repairs at Wastewater Treatment
Plant Pursuant to Resolution No. 2026-15 and Request to Continue Declaration of
Emergency
RECOMMENDATION: That the City Council adopt Resolution 2026-20,
Continuing the Declaration of Emergency in connection with Emergency
Repairs at the Domestic/Industrial Treatment Facilities under Resolution 202615.

3.

SUBJECT:
Compensation Changes for Unrepresented Confidential Group
and Unclassified Executive Management Positions and Updated Master Salary
Schedule
RECOMMENDATION: That the City Council:
a) Adopt Resolution No. 2026-21 approving salary increases effective
July 1, 2025, and Unclassified Executive Management Positions; and
b) Approve the updated Master Salary Ranges for all positions in the
City of Sanger; and
c) Adopt Resolution No. 2026-22 approving revised special
compensation and benefits for the Unrepresented Executive Group,
and
d) Adopt Resolution No. 2026-23 approving revised special
compensation and benefits for the Unrepresented Confidential
Group.

4.

SUBJECT:
Veterans Memorial Plaza Phase II Contract Award
RECOMMENDATION: That the City Council:
1. Award the base bid only contract for the project to Truxell and
Valentino Landscape Development, Inc, 2151 Highland Avenue
Fresno, CA, 93727, in the amount of $1,186,443.00, as lowest
responsive and responsible bidder; and
2. Approve a construction contingency for change orders in the
amount of $118,600 (10%) for this project; and
3. Authorize the City Manager to sign contract documents on behalf
of the City.

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City Council Agenda
April 2, 2026
Page 3

5.

SUBJECT: Highway Safety Improvement Program Project Jensen Avenue Corridor
Pedestrian Improvements Contract Award
RECOMMENDATION: That the City Council:
1. Award the contract for the project to Anderson Striping and
Construction, Inc., P.O. Box 1014, Kingsburg, CA, 93631, in the
amount of $187,121.84, as lowest responsive and responsible
bidder; and
2. Approve a construction contingency for change orders in the
amount of $18,700 (10%) for this project; and
3. Authorize the City Manager to sign contract documents on behalf
of the City.

G.

6.

SUBJECT:
Approve a Resolution Initiating Proceedings to Levy the Annual
Assessment for Sanger Landscaping and Lighting Maintenance District No. 1
RECOMMENDATION: That the City Council approve Resolution No. 2026-24,
a resolution initiating proceedings to levy the annual assessment for Sanger
Landscaping and Lighting Maintenance District No. 1.

7.

SUBJECT:
Approve a Resolution Initiating Proceedings to Levy the Annual
Assessment for Sanger Landscaping and Lighting Maintenance District No. 2
RECOMMENDATION: That the City Council approve Resolution No. 2026-25,
a resolution initiating proceedings to levy the annual assessment for Sanger
Landscaping and Lighting Maintenance District No. 2.

8.

Approval of Agreement with CivicPlus for Agenda Management
SUBJECT:
Software (Select) and DocAccess for Compliance with SB 707 and Accessibility
Requirements
RECOMMENDATION: That the City Council Adopt Resolution No. 2026-27
approving an agreement with CivicPlus for Agenda and Meeting Management
(Select) software and DocAccess services, and authorize the City Manager to
execute all necessary documents.

DEPARTMENT REPORTS
1.

SUBJECT:
Introduction and first reading of an ordinance to amend the
CalPERS contract for the Sanger Police Associations members, removing the
3.56% cost share.
RECOMMENDATION: Introduce for first reading by title only an Ordinance of
the City Council of the City of Sanger Authorizing an Amendment to the
Contract Between the City Council of the City of Sanger and the Board of
Administration of the California Public Employee’s Retirement System and
waive further reading.

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City Council Agenda
April 2, 2026
Page 4

2.

SUBJECT:
Update of the Fresno County Multi-Jurisdictional Hazard Mitigation
Plan
RECOMMENDATION: That the City Council adopt Resolution No. 2026-26
formally adopting the updated Fresno County Multi-Jurisdictional Hazard
Mitigation Plan and amending the Safety Element of the City’s General Plan to
incorporate the same by reference.

H.

CITY MANAGER/STAFF COMMUNICATION

I.

REPORTS AND MATTERS INITIATED BY CITY COUNCIL MEMBERS

J.

ADJOURNMENT

(This portion of the meeting is reserved for the Mayor and Council Members (i) to make brief
reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new
matters and to request updates, and to initiate new agenda items. Under this section, the Council
may take action only on any items specifically agendized and which meet other requirements for
action.)

I certify under the penalty of perjury, under the laws of the State of California that the foregoing
agenda was posted in accordance with the applicable legal requirements. Dated this 27th Day of
March 2026.

Lina Martinez, City Clerk

Page 4

City Council Agenda
April 2, 2026
Page 5

ADA COMPLIANCE AND REASONABLE ACCOMMODATIONS POLICY. The Council has adopted a
Reasonable Accommodation Policy which is available on the City website at www.ci.sanger.ca.us or
upon request by emailing the City Clerk at [email protected]. The Policy provides a procedure
for receiving and resolving requests for accommodation to participate in this meeting. If you need
assistance in order to attend this Council meeting or require auxiliary aids or services, e.g., hearing
aids or signing services to make a presentation to the Council, please email the City Clerk or call by
phone at (559) 876-6300 extension 1350 so such aids or services can be arranged. Accommodations
should be requested as early as possible as additional time may be required in order to provide the
requested accommodation.
TRANSLATION SERVICES. Translation services in Spanish will be provided upon request.
NOTICE OF AVAILABILITY OF AGENDA DOCUMENTS. Writings related to the agenda are available at Sanger
City Hall, 1700 7th Street, Sanger, CA 93657 and are posted online at www.ci.sanger.ca.us.
Writings
provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda
will be made available for public inspection at the City Clerk’s Office located at Sanger City Hall, 1700 7th
Street, Sanger, CA 93567 and will be posted online at www.ci.sanger.ca.us.

Page 5

F-1
Minutes for Special Council Meeting

THURSDAY, MARCH 19, 2026
5:30 PM
COUNCIL CHAMBER
1700 7TH Street, Sanger, California 93657
A.

CALL TO ORDER

The Special Meeting of the City Council was called to order at 5:35 PM.
B.

ROLL CALL

Present: Mayor Frank Gonzalez, Council Member Michael Montelongo, Council Member
Hurtado, Council Member Melendez
Absent: Mayor pro tem Martinez,
Arrival: Mayor pro tem Martinez arrived at 6:09 p.m.
C.

AGENDA APPROVAL

The Council, by motion of Council Member Melendez, approved the agenda as posted. The
motion was seconded by Council Member Montelongo and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MONTELONGO, HURTADO, MELENDEZ
NONE
NONE
MARTINEZ

D.

PUBLIC FORUM -

E.

CLOSED SESSION

NONE

The Council adjourned to Closed Session at 5:36 pm.
1. Pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Shelline Bennett, Lead Negotiator, Amanda
Champion, HR Manager. Employee Organizations: Sanger Middle Management
Organization, Unrepresented/Confidential Employees and Executive Employees

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City Council Special Meeting Minutes
March 19, 2026
Page 2

2. Conference with Legal Counsel – Anticipated Litigation
Deciding whether to initiate litigation pursuant to Government Code Section
54956.9(d)(4)
Number of Cases: One case

The Council reconvened at 6:15 p.m. and proceeded to the Regular City Council Meeting. The
Regular Meeting concluded at 8:57 p.m., at which time the Council returned to Closed Session.
F.

CITY ATTORNEY REPORT FROM CLOSED SESSION

No reportable Action
G.

ADJOURNMENT

Being no further business, the Council adjourned their Special Meeting at 9:10 pm.
ATTEST:

Lina Martinez, City Clerk

____

Page 7

Minutes for Regular Council Meeting

THURSDAY, MARCH 19, 2026
6:00 PM
COUNCIL CHAMBER
TH
1700 7 Street, Sanger, California 93657
A.

CALL TO ORDER

The City Council called its meeting to order at 6:15 pm.
B.

OPENING CEREMONIES

The invocation was offered by Pastor Jessica Guerra
The flag salute was led by Mayor Frank Gonzalez.
Roll Call:
Present:

Mayor Frank Gonzalez, Mayor pro tem Daniel Martinez, Council Member Esmeralda
Hurtado, Council Member Michael Montelongo, Council Member Dolores Melendez

Absent:

NONE

C.

AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS

The Council by motion of Council Member Melendez approved the agenda as posted. The motion
was seconded by Council Member Montelongo and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE

D.

CEREMONIAL MATTERS• Woman’s History Winner-Francine Zailian

E.

PRESENTATIONS• Volunteer Youth Basketball Coaches-Recognized
• Cris Comm-Quarterly Report-Emily H
• Moving Forward Together - The Better Roads and Safe Streets Initiative-Steve
Brandau/Ashley Swearengin
Page 8

City Council Meeting Minutes
March 19, 2026
Page 2

F.

PUBLIC FORUM

G.

CONSENT CALENDAR

Nine members of the public spoke

By motion of Council Member Montelongo, the Council approved all Consent Calendar Items with
the exception of items G-3, G-8, and G-9 . The motion was seconded by Mayor pro tem Martinez
and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE
1.

SUBJECT:
APPROVED-Minutes of Regular Council Meeting and Special
Meeting held on March 5, 2026.

2.

SUBJECT:
APPROVED-Payroll for the month of February, including Direct
Deposit Nos. 69099 through 69361, Payroll Check Nos. 60803 through 60837,
and Benefit Check Nos. 2194 through 2201.

4.

SUBJECT:

INFORMATIONAL-Fire Department Monthly Report-February 2026

5.

SUBJECT:
2026

INFORMATIONAL-Police Department Monthly Report-February

6.

SUBJECT:
APPROVED-Receipt of Update on Emergency Repairs at Wastewater
Treatment Plant Pursuant to Resolution No. 2026-13 and Request to Continue
Declaration of Emergency (Resolution 2026-15)

7.

SUBJECT:
APPROVED-Memorandum of Understanding between the City
of Sanger and Sanger Middle Management Organization.

Item G-10
Council Member Hurtado recused herself and did not participate in the
discussion or vote.
10.

SUBJECT:
APPROVED-Easement Acquisition-SPR 2022-07 – Cherry Crossing
Apartments Project

Public Comment
None

Page 9

City Council Meeting Minutes
March 19, 2026
Page 3

The Council by motion of Council Member Montelongo to approve item G-10. The motion was
seconded by Mayor pro tem Martinez and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MARTINEZ, MONTELONGO, MELENDEZ
NONE
HURTADO
NONE

Item G-3
3.

Pulled by Resident Rocha
SUBJECT:
APPROVED-Warrants, including Check Nos. 96535 through 96750,
for the month of February 2026.

Public Comment

One member of the public spoke

The Council by motion of Council Member Montelongo to approve item G-3. The motion was
seconded by Mayor pro tem Martinez and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE

Item G-8
8.

Pulled by Resident Rocha
SUBJECT:
APPROVED-Adopt a Resolution of Intention (Resolution 2026-16) to
Approve an Amendment to the contract between the Board of Administration of
the California Public Employees’ Retirement System (CalPERS) and the City Council
of the City of Sanger

Public Comment

One member of the public spoke

The Council by motion of Council Member Montelongo to approve item G-8. The motion was
seconded by Mayor pro tem Martinez and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE

Page 10

City Council Meeting Minutes
March 19, 2026
Page 4

Item G-9
9.

Pulled by Resident Rocha
SUBJECT:

APPROVED-Out of State Travel – ICSC Las Vegas 2026

Public Comment

One member of the public spoke

The Council by motion of Mayor pro tem Martinez to approve item G-9. The motion was seconded
by Council Member Montelongo and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
H.

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE

DEPARTMENT REPORTS
1.

SUBJECT:
Quarterly Presentation by the Sanger District Chamber of
Commerce and Contract Compliance Update

Public Comment

Seven members of the public spoke

The Council by motion of Council Member Melendez directed the City Manager to schedule a
meeting with the Sanger Chamber of Commerce and report back to the Council. The motion was
seconded by Mayor pro tem Martinez and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE
2.

SUBJECT:
APPROVED-Additional Billing Clerk Position for the Fire
Department (Resolution No. 2026-18)

Public Comment

One member of the public spoke

The Council by motion of Council Member Montelongo to approve item H-2. The motion was
seconded by Mayor pro tem Martinez and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE
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City Council Meeting Minutes
March 19, 2026
Page 5

3.

SUBJECT:
APPROVED-Measure C Safe Routes to School (SRTS) ProgramFowler Switch Canal Multi-Use Bridge Project - Funding Agreement Approval
(Resolution No. 2026-19)

Public Comment

One member of the public spoke

The Council by motion of Council Member Melendez to approve item H-3. The motion was
seconded by Mayor pro tem Martinez and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
I.

CITY MANAGER/STAFF COMMUNICATION
•

J.

Updates given by City Manager, Nathan Olson

REPORTS AND MATTERS INITIATED BY CITY COUNCIL MEMBERS
•

K.

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE

Updates given by Mayor Pro Tem Martinez, Council Member Hurtado, Council Member
Melendez, Council Member Montelongo and Mayor Gonzalez

ADJOURNMENT

Being no further business, the Council adjourned their meeting at 8:57 pm.
ATTEST:

Lina Martinez, City Clerk

Page 12

For the Meeting of: April 2, 2026
Agenda Item No.: F-2

CITY OF SANGER

REPORT TO THE CITY COUNCIL
To:

Mayor and City Council Members

From:

Nathan Olson, City Manager

Subject:

Receipt of Update on Emergency Repairs at Wastewater Treatment Plant
Pursuant to Resolution No. 2026-15 and Request to Continue Declaration of
Emergency

Attachments:

1. Resolution No. 2026-15
2. Resolution No. 2026-20

CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Staff recommend that the City Council adopt Resolution 2026-20, Continuing the Declaration of
Emergency in connection with Emergency Repairs at the Domestic/Industrial Treatment Facilities under
Resolution 2026-15.
EXECUTIVE SUMMARY:
The purpose of this staff report is to provide an updated status on the emergency repairs initiated under the
Determination of Emergency to address the Sanger Domestic/Industrial Wastewater Treatment Facility
(WWTF). On July 18, 2024, City Manager Nathan Olson (as the Director of Emergency Services) declared
an emergency at the Sanger Domestic and Industrial Wastewater Treatment Facilities. This report
summarizes the progress made, challenges encountered, and financial implications of the ongoing repair
efforts. Based on the status and projected needs, it is recommended to continue with emergency actions
under Resolution No. 2026-15 to ensure timely and effective completion of the repairs. Reports on actions
taken and status of the emergency will continue to be made at each regular meeting of the City Council.
BACKGROUND:
Prepared by:

Raymond Martin____

REVIEW: City Manager: ______
TYPE OF ITEM:

_X__
____
_X__
____
____

Consent
Info Item
Action Item
Department Report
Redevelopment Agency

Approved by: _ Nathan Olson____________
Finance: _______

City Attorney: ______

COUNCIL ACTION:  APPROVED  DENIED  NO ACTION

____
____
____
____

Public Hearing
Matter Initiated by a Council Member
Other
Continued to: __________

Page 13

All prior updates regarding the Wastewater Treatment Facility Emergency Repairs are incorporated
by reference. The emergency proclamation remains in effect pursuant to City Council Resolution
2026-13, which continued the emergency and authorized the City to proceed with necessary repairs
without formal competitive bidding.
•

•

•

March 4, 2026: During standard operations at the Wastewater Facility, a sink hole was discovered behind
Clarifier 2, and another found shortly after. These sink holes were due to decayed and collapsed concrete
lines. As cleaning and repairs continue, they are revealing structure failures that may have been masked by
sludge and clogs. Staff are working with several contractors to get assess and receive recommendation and
quotes for repair and replacement.
March 9, 2026: Repairs continue on the Digester and the Thickener Clarifier. Staff are working on getting
finalized quotes for the DAF unit. SCADA work is wrapping up, next update meeting with Telstar on
3/12/2026.
March 23, 2026: Thickener Clarifier repairs almost completed. Testing to begin week of March 23, 2026.
Estimate for DAF is expected soon, and work begins after Thickener Clarifier is complete. Staff with
contractors begin clearing pipes and lines from Digester, awaiting finalized quote for materials and labor
for Digester pipe repairs.

Note: Due to the age and condition of existing infrastructure at the Wastewater Treatment Facility,
additional deficiencies may be identified as work progresses. As such, all dates and milestones are subject
to revision in response to emerging operational needs, safety considerations, or unforeseen complications.
REASON FOR RECOMMENDATION:
These emergency repairs are critical to ensure the protection of health, safety, and welfare of City residents
and to protect the Wastewater Treatment Facilities. The City’s Domestic and Industrial Wastewater
Treatment Plant are still undergoing critical maintenance and repair. Remaining tasks include cleaning,
inspecting, repairing, and applying new epoxy remaining clarifiers, the thickener, and the DAF unit coating
and repairs, inspecting, repairing, and replacing the decayed lines leading from Headworks as well as
refurbishing. Additionally, as repair and maintenance efforts progress, previously unanticipated
deficiencies and infrastructure issues have continued to emerge, necessitating immediate attention to
prevent further system degradation and ensure uninterrupted plant operations.
FISCAL IMPACT:
The amount expended to date is $3,769,164. The exact fiscal impact is not fully known at this time because
the work is being performed on a time-and-materials basis due to its urgent nature. It is currently estimated
Page 14

that total expenditures will reach approximately $4,900,000 by the end of the emergency.
Any additional costs for more repairs and materials will be brought back to City Council and addressed
appropriately. The costs are funded from Sewer Enterprise fund balance.
ALTERNATIVES:
No recommended alternatives. Until all repairs and maintenance are done, the Wastewater Treatment Plant
remains non-compliant.
ACTIONS FOLLOWING APPROVAL:
Per the Resolution, Staff will provide Council updates and seek ratification of any contracts at those meetings.

Page 15

ATTACHMENT 1

Page 16

RESOLUTION NO. 2026.15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER CONTINUING
THE DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY
REGARDING THE SANGER DOMESTIC WASTEWATER TREATMENT FACILITY
AND THE INDUSTRIAL WASTEWATER TREATMENT FACILITY
WHEREAS, the City of Sanger operates the Sanger Domestic Wastewater Treatment
Facility and the Industrial Wastewater Treatment Facility (hereafter "Domestic and Industrial
Wastewater Facilities") ; and

WHEREAS, the City Manager serves as the Director of Emergency Services and issued a
proclamation of local emergency for emergency repairs, which included (but is not limited to) the
following: Digester repairs as needed after inspection; repairs as needed to the domestic headworks
including epoxy coating to headwork; draining and inspection of all clarifiers; as well as repairing
mechanical components and epoxy coating to clarifiers, and inspecting, repairing, and replacing
the decayed lines leading from Headworks as well as refurbishing.; and
WHEREAS, the City Council approved and renewed the Director of Emergency Services'
determination on March 5,2026, pursuant to Resolution No. 2026-13; and
WHEREAS, the City Council has regularly received reports regarding the emergency and
reviewed the need for continuing the local emergency and intended for the same; and
WHEREAS, the City Manager requests that the City Council continue the declaration of a
state of local emergency for the City as impacts regarding emergency repairs to the wastewater
treatment facility continue to be evaluated, repaired, and or mitigated; and

WHEREAS, the existing Supervisory Control and Data Acquisition (SCADA) system
needs upgrading, and the status of the needed repairs include cleaning, inspecting, repairing, and
applying new epoxy to anaerobic digester including DAF Unit, clarifiers, the thickener, and,
inspecting, repairing, and replacing the decayed lines leading from Headworks as well as
refurbishing; and
WHEREAS, there is a need to continue the emergency for purposes of procurement to
ensure the City is able to procure the necessary equipment, services, and supplies for those
pu{poses, without giving notice for bids to let contracts.
WHEREAS, the City Council desires to continue the duration of the declaration of
emergency as there is a need for the same as set forth above.
NOW, THEREFORE the City Council resolves as follows:
Section

l.

The recitals herein are incorporated herein by reference

Page 17

2.

Section
The City Council has reviewed the need for continuing the local emergency
and finds that the state of emergency conditions related to the Domestic and Industrial Wastewater
Facilities are ongoing and are recognized as an imminent threat to our citizens. In accordance with
Public Contracts Code Section22050 and Sanger City Code Section 2-206 (h), the public interest

and necessity demand the immediate expenditure of public money to safeguard life, health, or
property. As such, the City Council extends and continues the declaration of a local emergency
regarding the Domestic and Industrial Wastewater Facility.

3.

Section
The emergency will not permit a delay resulting from a competitive
solicitation for bids, and that the action is necessary to respond to the emergency.
Section 4.
Per Public Contract Code Section 22050(c)(1) the City Council shall
review the emergency action at its next regularly scheduled meeting and at every regularly
scheduled meeting thereafter until the action is terminated.
Section

5.

This Resolution shall become effective upon adoption.

The foregoing Resolution was considered by the City Council for the City of Sanger at a
regular meeting of said Council held onthe 19th day of March 2026,and approved by the following
vote:

AYES:
NOES:

ABSTAIN
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE

ATTEST:
,
Mafiinez, City Clerk

Page 18

ATTACHMENT 2

Page 19

RESOLUTION NO. 2026-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER CONTINUING
THE DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY
REGARDING THE SANGER DOMESTIC WASTEWATER TREATMENT FACILITY
AND THE INDUSTRIAL WASTEWATER TREATMENT FACILITY
WHEREAS, the City of Sanger operates the Sanger Domestic Wastewater Treatment
Facility and the Industrial Wastewater Treatment Facility (hereafter “Domestic and Industrial
Wastewater Facilities”); and
WHEREAS, the City Manager serves as the Director of Emergency Services and issued a
proclamation of local emergency for emergency repairs, which included (but is not limited to) the
following: Digester repairs as needed after inspection; repairs as needed to the domestic headworks
including epoxy coating to headwork; draining and inspection of all clarifiers; as well as repairing
mechanical components and epoxy coating to clarifiers, and inspecting, repairing, and replacing
the decayed lines leading from Headworks as well as refurbishing.; and
WHEREAS, the City Council approved and renewed the Director of Emergency Services’
determination on March 19, 2026, pursuant to Resolution No. 2026-20; and
WHEREAS, the City Council has regularly received reports regarding the emergency and
reviewed the need for continuing the local emergency and intended for the same; and
WHEREAS, the City Manager requests that the City Council continue the declaration of a
state of local emergency for the City as impacts regarding emergency repairs to the wastewater
treatment facility continue to be evaluated, repaired, and or mitigated; and
WHEREAS, the existing Supervisory Control and Data Acquisition (SCADA) system
needs upgrading, and the status of the needed repairs include cleaning, inspecting, repairing, and
applying new epoxy to anaerobic digester including DAF Unit, clarifiers, the thickener, and,
inspecting, repairing, and replacing the decayed lines leading from Headworks as well as
refurbishing; and
WHEREAS, there is a need to continue the emergency for purposes of procurement to
ensure the City is able to procure the necessary equipment, services, and supplies for those
purposes, without giving notice for bids to let contracts.
WHEREAS, the City Council desires to continue the duration of the declaration of
emergency as there is a need for the same as set forth above.
NOW, THEREFORE the City Council resolves as follows:
Section 1.

The recitals herein are incorporated herein by reference.

Page 20

Section 2.
The City Council has reviewed the need for continuing the local emergency
and finds that the state of emergency conditions related to the Domestic and Industrial Wastewater
Facilities are ongoing and are recognized as an imminent threat to our citizens. In accordance with
Public Contracts Code Section 22050 and Sanger City Code Section 2-206 (h), the public interest
and necessity demand the immediate expenditure of public money to safeguard life, health, or
property. As such, the City Council extends and continues the declaration of a local emergency
regarding the Domestic and Industrial Wastewater Facility.
Section 3.
The emergency will not permit a delay resulting from a competitive
solicitation for bids, and that the action is necessary to respond to the emergency.
Section 4.
Per Public Contract Code Section 22050(c)(1) the City Council shall
review the emergency action at its next regularly scheduled meeting and at every regularly
scheduled meeting thereafter until the action is terminated.
Section 5.

This Resolution shall become effective upon adoption.

The foregoing Resolution was considered by the City Council for the City of Sanger at a
regular meeting of said Council held on the 2nd day of April 2026, and approved by the following
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

NONE
NONE
NONE
ATTEST:

Lina Martinez, City Clerk

Page 21

For the Meeting of:
Agenda Item No.:

CITY OF SANGER

April 2, 2026

F-3

REPORT TO THE CITY COUNCIL
To:

Mayor and Council Members

From:

Amanda Champion, Human Resources Manager
Nathan Olson, City Manager

Subject:

Compensation Changes for Unrepresented Confidential Group and Unclassified
Executive Management Positions and Updated Master Salary Schedule

Attachments:

(A)
(B)
(C)
(D)

Resolution No. 2026-21 - Updating Compensation Ranges for
Unrepresented Confidential and Executive Employees
Master Salary Ranges for all positions in the City of Sanger
Resolution No. 2026-22 - Establishing Special Compensation and
Benefits for Unrepresented Executive Management
Resolution No. 2026- 23 - Establishing Unrepresented Confidential
Group Compensation and Benefits

CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
That the City Council:
(a) Adopt Resolution No. 2026-21 approving salary increases effective July 1, 2025, and
Unclassified Executive Management Positions; and
(b) Approve the updated Master Salary Ranges for all positions in the City of Sanger; and
(c) Adopt Resolution No. 2026-22 approving revised special compensation and benefits for the
Unrepresented Executive Group.
(d) Adopt Resolution No. 2026-23 approving revised special compensation and benefits for the
Unrepresented Confidential Group; and
EXECUTIVE SUMMARY:
Prepared by:

Amanda Champion

REVIEW:

City Manager:

TYPE OF ITEM:

X
X

Consent
Informational Item
Action Item
Department Report

Approved by:
Finance:

City Attorney:

COUNCIL ACTION:  APPROVED  DENIED  NO ACTION

Public Hearing
Matter Initiated by a Council Member
Other:
Continued to:

Page 22

At the August 1, 2024, City Council meeting, the Council approved Resolution No. 2024-52, establishing
special compensation and benefits for the executive management group. At the September 5, 2024, City
Council meeting, the Council approved the Confidential Unrepresented Compensation and Benefits
Summary and Resolution No. 2024-62 updating all unrepresented salary ranges. As of March 19, 2026,
all bargaining units within the City of Sanger have come to an agreement on a 1-year term MOU, which
includes a 2-3% salary range increase retroactive to July 1, 2025. It is the intent to provide similar salary
range increases to the Unrepresented Confidential and Executive Employees to maintain internal equity
and avoid future compaction issues in the Salary ranges.
BACKGROUND:
Traditionally, upon conclusion of all bargaining unit negotiations, Council considers compensation and
benefit packages for the Confidential and Unrepresented employees to address internal equity, external
competitiveness and salary compaction. It is recommended that the confidential and executive employees
receive the same 3% salary increase retro to July 1, 2025, with the exception of two classifications, Finance
Director and the new added Commander classifications, provided to the majority of the bargain units.
Upon review of the Master Salary schedule, it was discovered that the Finance Director's salary schedule
was created at a lower salary than the other non-safety directors. The Resolution provides an approximate
5% salary increase, retro to July 1, 2025, to match the salary range of the other non-safety directors.
In the recent round of negotiations with the Sanger Police Officer Association (SPOA), the Commander
classification was removed from the SPOA and subsequently placed in the Confidential Unrepresented
Group. During the transition, the City reviewed applicable incentives and benefits the Commanders were
receiving under the SPOA, which they may not be eligible for under the existing Confidential Group
Summary. In an effort to limit negative impacts from the transition, the City is recommending moving their
12.5% incentive pay into base wages, along with the inclusion of longevity pay and uniform pay (uniform
limited to safety positions) in the Confidential Benefit Summary. The Commander classification would not
be subject to the 3% base wage increase, as they received the negotiated SPOA benefits negotiated prior to
the transition being finalized.
In addition to the salary increase, two benefit changes are being recommended for the Confidential and
Executive Groups: a dollar-for-dollar deferred compensation match up to 2% of base wages and an
additional $500 uniform allowance for the Police and Fire Chief to combat increased costs of maintaining
uniforms.
REASON FOR RECOMMENDATION:
The recommended compensation and benefit changes align with previously adopted changes to the
approved MOUS for the other bargaining units, while adding benefits to incentivize internal promotion and
improve external recruitment.
FISCAL IMPACT:
The total cost of the recommended increases are approximately $116,000 annually. If approved, the budget
adjustment would be covered by salary savings.

ALTERNATIVES:

Page 23

The City Council could choose to amend or reject the recommended changes to compensation and benefits.
ACTIONS FOLLOWING APPROVAL:
If approved, the Staff will implement the compensation and benefit changes.

Page 24

RESOLUTION NO. 2026-21
A RESOLUTION OF THE CITY OF SANGER UPDATING COMPENSATION RANGES FOR
UNREPRESENTED CONFIDENTIAL EMPLOYEES AND UNCLASSIFIED EXECUTIVE
MANAGEMENT POSITIONS
WHEREAS, Section 2-51 of the Sanger City Code empowers the City Manager to fix the
salaries or compensation of all appointive officers and unclassified employees of the city within
the applicable compensation ranges established by resolution of the city council; and
WHEREAS, on June 26, 2024, the City Council adopted Resolution No. 2024-40
adopting Master Salary Tables for all employees of the City for Fiscal Year 2024-2025; and
WHEREAS, on September 5, 2024, the City Council adopted Resolution No. 2024-62
updating compensation ranges for unrepresented confidential and unclassified executive
management positions; and
WHEREAS, the City Manager recommends and this Council concurs, that compensation
ranges for unrepresented confidential employees and unclassified executive management
positions should be updated as shown on the “Salary Ranges Schedule” attached as Exhibit A;
and
NOW THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of
Sanger, finds, determines, and orders as follows:
Section 1. The foregoing recitals are true and correct and incorporated by reference.
Section 2. The Council approves the Salary Ranges Schedule attached as Exhibit A to
this resolution, which provides a 3% salary increase effective July 1, 2025, for the following
unrepresented positions:
Administrative Analyst
Finance Manager
Human Resources Analyst
Human Resources Manager
Assistant City Manager
Community Development Director
Chief of Police
Fire Chief
Public Works Director
Parks and Recreation Director
Section 3. The Council approves a 12.5% salary increase for the positions of
Commander, in lieu of a loss of 12.5% incentive pays effectuated when removed from SPOA,
effective the pay period following resolution adoption.
Section 4. The Council approves adjusting the Finance Director salary range to be
consistent with the other non-safety director level positions, retroactive to July 1, 2025.
Section 5.
The City Manager is authorized and directed to take such actions as may
be necessary or convenient to implement this Resolution.

Page 25

Section 6.
with this resolution.
Section 7.

This resolution supersedes all prior resolutions that may be inconsistent
This resolution shall be effective upon adoption.
* * * * * * * * * * * * * * * * *

The foregoing Resolution was considered by the City Council of the City of Sanger at a regular
meeting of said Council held on the 2th day of April 2026 and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:

____________________________________
Lina Martinez, City Clerk

Page 26

EXHIBIT “A”
CITY OF SANGER
MASTER SALARY TABLE
FY 2025-2026
(COMPENSATION ORDER)
POSITION

Bargaining Unit

Step 1

Step 2

Step 3

Step 4

Step 5

Frequency

NON-SAFETY EMT

SFA

19.14

20.10

21.10

22.16

23.27

Hourly

NON-SAFETY PARAMEDIC
ACCOUNT CLERK I
ADMINISTRATIVE CLERK
RECREATION SPECIALIST I
SENIOR CITIZEN COORDINATOR
RECORDS CLERK I
CONSTRUCTION WORKER I
GRAFFITI REMOVAL OPERATOR
MECHANIC I
SANITATION WORKER I
STREETS, PKS & FAC WORKER I
WASTEWATER OPERATOR TRAINEE
WATER OPERATOR TRAINEE
BILLING CLERK
ACCOUNT CLERK II
RECORDS CLERK II
ADMINISTRATIVE ASSISTANT
CONSTRUCTION WORKER II
HR TECHNICIAN
MECHANIC II
SANITATION WORKER II
STREETS, PKS & FAC WORKER II
WASTEWATER OPERATOR I
WATER OPERATOR I
ADMINISTRATIVE SECRETARY
ANIMAL CONTROL OFFICER
COMMUNITY SERVICE OFFICER I
CODE ENFORCEMENT OFFICER
PROGRAM TECHNICIAN
FACILITY MAINTENANCE WORKER
SENIOR CONSTRUCTION WORKER
SR MECHANIC
SR SANITATION WORKER
SR STREETS, PARKS, FACILITIES WORKER
POLICE CADET
WASTEWATER OPERATOR I/ENVIRONMENTAL COMPLIANCE
WASTEWATER OPERATOR II
WATER OPERATOR II
FIREFIGHTER I
COMMUNITY SERVICE OFFICER II
SENIOR ADMINISTRATIVE ASSISTANT
RECREATION SPECIALIST II
SYSTEMS ANALYST
LABORATORY SUPERVISOR
LEAD CONSTRUCTION WORKER
LEAD MECHANIC
LEAD SANITATION WORKER
LEAD STREETS, PARKS, FACILITIES WORKER
BUILDING INSPECTOR
CONSTRUCTION INSPECTOR
SENIOR CODE ENFORCEMENT OFFICER
FIREFIGHTER II
WASTEWATER OPERATOR III
WATER OPERATOR III

SFA
GENERAL
GENERAL
GENERAL
GENERAL
SPOA
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
GENERAL
GENERAL
SPOA
GENERAL
LOCAL 39
GENERAL
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
MIDDLE MANAGEMENT
SPOA
SPOA
GENERAL
GENERAL
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
SPOA
LOCAL 39
LOCAL 39
LOCAL 39
SFA
SPOA
GENERAL
GENERAL
GENERAL
GENERAL
LOCAL 39
LOCAL 39
LOCAL 39
LOCAL 39
GENERAL
GENERAL
GENERAL
SFA
LOCAL 39
LOCAL 39

21.25
3,130
3,130
3,205
3,284
3,396
3,451
3,451
3,451
3,451
3,451
3,538
3,538
3,584
3,710
3,742
3,899
3,899
3,899
3,899
3,899
3,899
3,899
3,899
3,934
3,949
3,949
3,988
4,130
4,195
4,195
4,195
4,195
4,195
4,246
4,298
4,298
4,298
4,463
4,576
4,625
4,735
4,735
4,857
4,858
4,858
4,858
4,858
4,972
4,972
4,972
5,040
5,100
5,100

22.32
3,287
3,287
3,366
3,447
3,565
3,624
3,624
3,624
3,624
3,624
3,715
3,715
3,764
3,895
3,929
4,093
4,094
4,093
4,094
4,094
4,094
4,094
4,094
4,130
4,147
4,147
4,188
4,337
4,405
4,405
4,405
4,405
4,405
4,458
4,513
4,513
4,513
4,687
4,804
4,856
4,972
4,972
5,101
5,101
5,101
5,101
5,101
5,220
5,220
5,220
5,292
5,355
5,355

23.43
3,452
3,452
3,534
3,620
3,743
3,804
3,804
3,804
3,804
3,804
3,899
3,899
3,952
4,090
4,126
4,299
4,300
4,299
4,300
4,300
4,300
4,300
4,300
4,336
4,354
4,354
4,397
4,554
4,624
4,624
4,624
4,624
4,624
4,682
4,737
4,737
4,737
4,921
5,045
5,099
5,220
5,220
5,355
5,355
5,355
5,355
5,355
5,481
5,481
5,481
5,557
5,622
5,622

24.61
3,624
3,624
3,711
3,802
3,931
3,995
3,995
3,995
3,995
3,995
3,908
3,908
4,149
4,295
4,332
4,513
4,514
4,513
4,514
4,514
4,514
4,514
4,514
4,554
4,572
4,572
4,616
4,781
4,855
4,855
4,855
4,855
4,855
4,916
4,974
4,974
4,974
5,168
5,296
5,354
5,482
5,482
5,623
5,623
5,623
5,623
5,623
5,756
5,756
5,756
5,835
5,903
5,903

25.84
3,805
3,805
3,896
3,991
4,127
4,194
4,194
4,194
4,194
4,194
4,300
4,300
4,356
4,508
4,548
4,739
4,740
4,739
4,740
4,740
4,740
4,740
4,740
4,781
4,801
4,801
4,848
5,020
5,097
5,097
5,097
5,097
5,097
5,161
5,223
5,223
5,223
5,426
5,562
5,622
5,756
5,756
5,904
5,904
5,904
5,904
5,904
6,043
6,043
6,043
6,127
6,199
6,199

Hourly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly

Page 27

ACCOUNTANT
POLICE RECORDS SUPERVISOR (SPOA)
FIRE ENGINEER
BUILDING OFFICIAL
EXECUTIVE ASSISTANT
RECORDS/COMM SUPV (MM)
POLICE OFFICER
CHIEF OPERATOR
FIRE LIEUTENANT
GRANTS MANAGER
MANAGEMENT ANALYST
RECREATION SUPERVISOR
CITY PLANNER
PLANNER
ASSISTANT ENGINEER
ECONOMIC DEVELOPMENT COORDINATOR
CITY CLERK/EXECUTIVE ASSISTANT TO CITY MANAGER
SENIOR ACCOUNTANT
HUMAN RESOURCES ANALYST
CHIEF BUILDING OFFICIAL
INFORMATION TECHNOLOGY MANAGER
PUBLIC WORKS SUPERVISOR-STREETS,PARKS & FACILITIES
POLICE CORPORAL
COMMUNITY RISK REDUCTION OFFICER
FIRE CAPTAIN
FIRE PREVENTION INSPECTOR
ADMINISTRATIVE ANALYST
BATTALION CHIEF
SENIOR PLANNER
FIRE DIVISION CHIEF
POLICE CAPTAIN
POLICE SERGEANT
PLANT MANAGER-WASTEWATER
WATER OPERATIONS MANAGER
DEPUTY FIRE CHIEF
DEPUTY PUBLIC WORKS DIRECTOR
ECONOMIC & REDEVELOPMENT MANAGER
PLANNING MANAGER
FINANCE MANAGER
HUMAN RESOURCES MANAGER
CITY CLERK/DEPUTY PERSONNEL OFFICER
POLICE COMMANDER
ADMINISTRATIVE SERVICES DIRECTOR
COMMUNITY DEVELOPMENT DIRECTOR
FINANCE DIRECTOR
PARKS AND RECREATION DIRECTOR
PUBLIC WORKS DIRECTOR
FIRE CHIEF
POLICE CHIEF
ASSISTANT CITY MANAGER
CITY MANAGER

MIDDLE MANAGEMENT
SPOA
SFA
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
SPOA
LOCAL 39
SFA
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
GENERAL
GENERAL
GENERAL
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
UNREP-CONFIDENTIAL
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
SPOA
SFA
SFA
MIDDLE MANAGEMENT
UNREP-CONFIDENTIAL
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
SPOA
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
MIDDLE MANAGEMENT
UNREP-CONFIDENTIAL
UNREP-CONFIDENTIAL
UNREP- EXECUTIVE
UNREP-CONFIDENTIAL
UNREP- EXECUTIVE
UNREP- EXECUTIVE
UNREP- EXECUTIVE
UNREP- EXECUTIVE
UNREP- EXECUTIVE
UNREP- EXECUTIVE
UNREP- EXECUTIVE
UNREP- EXECUTIVE
UNREP- EXECUTIVE

5,239
5,262
5,291
5,535
5,535
5,535
5,550
5,622
5,696
5,811
5,811
5,811
5,900
5,900
5,900
5,900
6,065
6,065
6,065
6,102
6,102
6,102
6,119
6,125
6,125
6,125
6,217
6,407
6,568
6,727
6,727
6,746
6,812
6,812
6,896
6,896
6,896
7,242
7,242
7,242
8,584
8,728
9,014
9,014
9,014
9,014
9,014
10,004
10,004
13,422
14,183

5,500
5,525
5,556
5,812
5,812
5,812
5,827
5,903
5,981
6,102
6,102
6,102
6,194
6,194
6,194
6,194
6,367
6,367
6,367
6,407
6,407
6,407
6,425
6,431
6,431
6,431
6,529
6,727
6,897
7,064
7,064
7,084
7,153
7,153
7,241
7,241
7,241
7,604
7,604
7,604
9,014
9,164
9,465
9,465
9,465
9,465
9,465
10,505
10,505
14,093

5,775
5,802
5,833
6,103
6,103
6,103
6,119
6,199
6,280
6,407
6,407
6,407
6,504
6,504
6,504
6,504
6,687
6,687
6,687
6,727
6,727
6,727
6,746
6,754
6,754
6,754
6,856
7,064
7,242
7,416
7,416
7,438
7,511
7,511
7,602
7,602
7,602
7,985
7,985
7,985
9,465
9,623
9,937
9,937
9,937
9,937
9,937
11,029
11,029
14,798

6,065
6,090
6,124
6,408
6,408
6,408
6,425
6,508
6,594
6,727
6,727
6,727
6,830
6,830
6,830
6,830
7,022
7,022
7,022
7,064
7,064
7,064
7,084
7,092
7,092
7,092
7,198
7,416
7,603
7,787
7,787
7,810
7,887
7,887
7,983
7,983
7,983
8,383
8,383
8,383
9,936
10,104
10,434
10,434
10,434
10,434
10,434
11,580
11,580
15,538

6,367
6,396
6,430
6,728
6,728
6,728
6,746
6,834
6,924
7,064
7,064
7,064
7,172
7,172
7,172
7,172
7,373
7,373
7,373
7,417
7,417
7,417
7,437
7,446
7,446
7,446
7,557
7,787
7,984
8,176
8,176
8,200
8,280
8,280
8,382
8,382
8,382
8,802
8,802
8,802
10,433
10,609
10,956
10,956
10,956
10,956
10,956
12,159
12,159
16,313
17,730

Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly

Updated: 03.23.26

Page 28

RESOLUTION NO. 2026-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER,
CALIFORNIA, ESTABLISHING SPECIAL COMPENSATION AND BENEFITS
FOR UNREPRESENTED EXECUTIVE MANAGEMENT POSITIONS
WHEREAS, on August 1, 2024, the City Council approved a resolution 2024-52,
establishing special compensation premiums for unrepresented executive management
employees (hereinafter referred to as Executive Managers); and
WHEREAS, the Executive Managers include the Assistant City Manager, Community
Development Director, Chief of Police, Fire Chief, Public Works Director, Finance Director, and
Parks and Recreation Director.
WHEREAS, the Chief of Police and Fire Chief comprise a sub-class of the Executive
Managers herein referred to as Public Safety Managers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANGER, CALIFORNIA,
HEREBY RESOLVES AS FOLLOWS:
The City Council adopts the following Compensation and Benefit Summary document for
City of Sanger Unrepresented Executive Managers:
ARTICLE I.

BENEFITS FOR EXECUTIVE MANAGERS

A. LONGEVITY PAY
1. Executive Managers shall be eligible for longevity pay equivalent to 2.5% of base
salary upon reaching 15 years of employment with the City, calculated from the
employee’s initial date of hire in any position with the City. Upon reaching 20
years of service, the employee shall be eligible for an additional 2.5% of base
salary, for a total longevity premium of 5% of base salary.
2. For purposes of calculating eligibility for longevity pay, any unpaid leave of
absence shall be excluded from the calculation unless otherwise required by law.
B. BILINGUAL PAY
1. Qualifying employees who are routinely and consistently assigned to
communicate in languages other than English shall be eligible for bilingual
premium pay equivalent to 5% of base salary for having proficiency in Spanish or
Hmong.
2. An employee claiming or requesting eligibility for bilingual pay must successfully
pass a language proficiency test. Requests for testing and certification will be
submitted to the Human Resources Office; the employee may be required to retest periodically to certify continued competency in the applicable language.

01484.0004 2109313.1

Page 29

C. DEFERRED COMPENSATION
1. The City currently maintains a deferred compensation plan for employee
participation. The City is solely responsible for selection of the deferred
compensation plan administrator(s). The City shall provide a dollar-for-dollar
deferred compensation match, up to 2% of the employee’s base wage, for
voluntary contributions into a deferred compensation program.
ARTICLE II.

ADDITIONAL BENEFITS FOR PUBLIC SAFETY MANAGERS

A. UNIFORM ALLOWANCE
1. Public Safety Managers shall receive a uniform allowance of $1,500.00 per
annum paid the last pay period of the fiscal year.
2. The uniform allowance shall satisfy the normal cost to clean, maintain, replace
and repair because of normal wear and tear, but shall not relieve the City of its
obligation to reimburse employees for damage to uniforms and other personal
property reasonably anticipated to be worn or utilized by an employee in
connection with the performance of his or her duties occurring during the course
and scope of employment pursuant to Section 2802 of the California Labor Code.
B. ADVANCED EDUCATION INCENTIVE
1. Public Safety Managers shall receive a compensation premium equivalent to 5%
of base salary for completion and possession of an advanced degree (Master’s
degree or higher) from an accredited higher education institution in a field that is
relevant to the employee’s position and which enhances their ability to do their
job. For illustrative purposes, qualifying degrees may include, for example, a
Master’s degree in Public Administration, Fire and Emergency Management (Fire
Chief only), Criminology (Chief of Police only) or Police Administration (Chief of
Police only).
2. In no circumstance shall Advanced Education Incentive apply to possession of a
degree or certification that is required as a minimum qualification for the position.
3. To be eligible for Advanced Education Incentive, the employee must provide
Human Resources with appropriate documentation, such as a copy of the degree
transcripts, diploma, and/or such other documentation as requested by Human
Resources to verify that the employee possesses the degree and that the degree
is relevant to the employee’s job duties.
ARTICLE III. INSURANCE BENEFITS
A. HEALTH, DENTAL, VISION, AND LIFE INSURANCE
1. City shall provide a Health Care Plan for Employees and their dependents. The
Health Care Plan shall include medical and prescriptions, vision and dental plan,
as well as a City funded life insurance plan of $100,000 for each employee.

01484.0004 2109313.1

Page 30

2. City shall pay the entire premium for the life insurance plan, vision plan, and
dental plan costs.
3. City shall pay the cost of medical insurance for the employee. Employees
seeking to add dependent coverage for medical, shall pay $45/month deducted
biweekly (24 pay periods per year) for dependent coverage. The City shall pay
the balance of the premium for medical and prescription coverage. Premiums are
collected for the month ahead (i.e. January premiums are collected from
employees in December).
4. Employees retiring from City service in good standing under a PERS service
retirement (non-disability) may elect to continue coverage under the City's
medical and prescription coverage, at the retiring employee's expense, at the
current rate established by the City's group coverage provider. Said coverage
may continue until such retired employee becomes eligible for Medicare benefits.
ARTICLE IV. LEAVES
A. VACATION CASH OUT
1. Each calendar year, employees may elect to receive cash in lieu of up to 100
hours of personal leave accrual each calendar year, subject to the terms and
conditions set forth below. To receive cash in lieu of leave accrual, an
employee must submit an irrevocable written election form no later than
December 31st of the calendar year prior to the calendar year in which the
employee wishes to receive cash in lieu of leave. The cash in lieu will be
payable on the first pay date of December of the following calendar year,
provided that after the cashout does not reduce the employee’s leave
balance below eighty (80) hours. Only leave hours already accrued in the
calendar year for which an election is made may be cashed out. Cash-outs
for leave hours accrued in a prior calendar year are not allowed. If a Unit
member for any reason would not have accrued the full amount elected for
cash-out during the current year or the cash-out would reduce the employee’s
remaining balance below 80 hours, the cash-out amount will be reduced
accordingly. Vacation leave cash outs shall be paid at the employee's base
rate of pay.
B. HOLIDAYS
1. Executive employees are eligible for holidays immediately upon hire. City paid
holidays include:
1.
2.
3.
4.
5.
6.
7.
8.

01484.0004 2109313.1

New Year's Day (January 1st)
Martin Luther King Day (3rd Monday in January)
President's Day (3rd Monday in February)
Caesar Chavez Day (or equivalent) (March 31st)
Memorial Day (Last Monday in May)
Juneteenth (June 19th)
Fourth of July
Labor Day (First Monday in September)

Page 31

9. Veteran's Day (November 11th)
10. Thanksgiving Day (Fourth Thursday in November)
11. Day After Thanksgiving
12. Christmas Eve (December 24th)
13. Christmas Day (December 25th)
2. When a holiday falls on a Sunday, the holiday shall be observed on the next
regular business day (typically the following Monday unless that is already a
holiday). When a holiday falls on a Saturday, the holiday shall be observed
on the preceding regular business day (typically the preceding Friday).
3. Any day proclaimed to be a holiday by the President, Governor or Mayor, and
ratified by City Council, shall be added as a compensated holiday.
4. Employees will accrue one (1) floating holiday each calendar year. The floating
holiday shall be accrued in the same pay period as January 1. Unused float
leave may carry over year to year; however, accrual is capped at 16 hours.
Accrued and unused float leave is paid out on separation.
ARTICLE IV. MISCELLANEOUS AND GENERAL PROVISIONS
A. GENERAL PROVISIONS
1. Compensation premiums set forth in this Resolution shall not compound. For
example, if an employee is eligible for both 2.5% longevity pay, 5% bilingual pay,
and 5% advanced education incentive, each premium shall be calculated based
on base salary only, for a total premium of 12.5%.
2. Special compensation premiums shall be included as part of the employee’s
regular bi-weekly paycheck as of the first full pay period following the approval of
the special pay request.
3. All special compensation items are subject to federal and state income tax
withholding as required by law. Special compensation will be reported to the
California Public Employees’ Retirement System (CalPERS) as pensionable
compensation only to the extent permitted under the Public Employees’
Retirement Law (PERL) and applicable regulations.
This Resolution shall be effective upon adoption. This Resolution repeals and replaces any
previous resolution or management agreement, excluding individual employment contracts, that
sets forth the wages, hours, and terms and conditions of employment for Executive Managers.

01484.0004 2109313.1

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The foregoing Resolution was considered by the City Council for the City of Sanger, California,
at a regular meeting of said Council held on the 2nd day of April 2026 and approved by the
following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:

Lina Martinez, City Clerk

01484.0004 2109313.1

Page 33

RESOLUTION 2026-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, CALIFORNIA,
ESTABLISHING SPECIAL COMPENSATION AND BENEFITS FOR
UNREPRESENTED CONFIDENTIAL MANAGEMENT POSITIONS
WHEREAS, on September 5, 2024, the City Council approve a the Confidential/Unrepresented
Employee Salary and Benefits summary, establishing special compensation premiums for
unrepresented confidential management employees; and
WHEREAS, the summary document summarized the Compensation and Benefits currently
provided to members of the City of Sanger Confidential/Unrepresented Group as authorized by City
Council action and in accordance with City of Sanger Personnel Policies.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANGER, CALIFORNIA,
HEREBY RESOLVES AS FOLLOWS:
Section 1: The City Council adopts the following Compensation and Benefit Summary document for
the City of Sanger Confidential/Unrepresented Group:
1. APPLICATION
This Compensation and Benefit Summary applies to all City of Sanger positions designated as
belonging to the Confidential/Unrepresented Group including but not limited to:
•
•
•
•
•

Administrative Analyst
Finance Manager
Human Resources Analyst
Human Resources Manager
Police Commander

Positions not listed above but created and designated as Confidential/Unrepresented after Council
adoption of this plan are covered by the terms herein.
2. EMPLOYMENT RIGHTS
Confidential/Unrepresented Group employees maintain all employment rights provided by State
and Federal statutes and applicable law.
City of Sanger Personnel Policies apply to Confidential/Unrepresented Group employees.
3. WAGES AND OTHER RELATED ISSUES
A. Salary
Salary ranges for Confidential/Unrepresented Group employees are reviewed annually by City
Council and any changes made to the salary ranges are implemented by official action of the City.
Confidential/Unrepresented Group employees shall receive a salary consistent with the Job
Classification and Salary Range list as may be amended from time to time.

01484.0004 2109314.1

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Confidential/Unrepresented Group employees' performance evaluations and step increases are
provided consistent with City policy.
B. Bilingual Pay
Confidential/Unrepresented employees are eligible to receive bilingual pay in the amount of 5% of
their base salary, calculated and paid bi-weekly as part of regular payroll. The City shall continue to
determine those positions that require such abilities and the language or languages that will be
compensated. An employee is entitled to receive bilingual pay provided that he/she has passed an
oral proficiency exam as determined by the City and are assigned to provide translation services in
addition to other duties contained within their specific job descriptions. Currently, the qualifying
languages are Spanish and Punjabi. Bilingual pay shall become effective at the beginning of the
pay period in which the results are received.
The maximum additional compensation for Bilingual pay is 5%.
C. Longevity Pay
Confidential/Unrepresented Group employees are eligible for longevity pay based on all years of
continuous full-time service with the City of Sanger as a percentage of base wages at the following
intervals:
•
•
•

2.5% at 10 years
2.5% at 15+ years
2.5% at 20+ years

Longevity compensation shall take effect at the beginning of the pay period following the
employee’s anniversary date. The maximum additional compensation for longevity pay is 7.5%.
4. ALLOWANCES FOR WORK RELATED EXPENDITURES
A. Membership Dues
Confidential/Unrepresented Group employees are currently eligible for City sponsorship
in professional associations or organizations whose purpose is to serve and develop
the profession of the employee or which provides a service beneficial to the operation
of the City.
Prior Department Head approval is required for payment of all sponsorships and/or membership
dues and must be consistent with the City's annual budget.
B. Education Assistance
Confidential/Unrepresented employees shall be entitled to reimbursements in accordance with the
City's Employee Educational Reimbursement Policy.
5. EMPLOYEE BENEFITS AND RETIREMENT
A. Medical, Dental, and Vision Insurance
1. City shall provide a Health Care Plan for Employees and their dependents. The Health

01484.0004 2109314.1

2

Page 35

Care Plan shall include medical and prescriptions, vision and dental plan, as well as a
City funded life insurance plan of $50,000 for each employee.
2. City shall pay the entire premium for the life insurance plan, vision plan, and dental
plan costs.
3. City shall pay the cost of medical insurance for the employee. Employees seeking to
add dependent coverage for medical, shall pay $45/month deducted biweekly (24 pay
periods per year) for dependent coverage. The City shall pay the balance of the
premium for medical and prescription coverage. Premiums are collected for the month
ahead (i.e. January premiums are collected from employees in December).
Employees retiring from City service in good standing under a PERS service
retirement (non-disability) may elect to continue coverage under the City's medical
and prescription coverage, at the retiring employee's expense, at the current rate
established by the City's group coverage provider. Said coverage may continue until
such retired employee becomes eligible for Medicare benefits.
B. California Public Employees Retirement System (CalPERS)
Employees who meet the definition of a CalPERS classic employee are covered under
the classic Miscellaneous or Safety plan. Employees shall contribute the full employee
PERS contribution.
Employees (who do not meet the definition of a CalPERS classic employee) are defined
as "new members" by CalPERS and are covered under PEPRA Miscellaneous or Safety
plan. Employees shall contribute the full employee contribution as determined by
CalPERS.
C. Disability Insurance
The City shall provide a long-term disability insurance plan that provides coverage 90 days
after an employee has been absent from work due to illness or injury.
The City shall provide a short-term disability insurance plan that provides coverage 8 days
after an employee has been absent from work due to illness or injury.
D. Life Insurance
The City currently pays the premium for a $50,000 group life insurance and accidental
death or dismemberment policy.
E. Deferred Compensation
The City currently maintains a deferred compensation plan for Confidential/
Unrepresented employee participation. The City is solely responsible for selection of the
deferred compensation plan administrator(s). The City shall provide a dollar-for-dollar
deferred compensation match, up to 2% of the employees base wage, for voluntary
contributions into a deferred compensation program.

01484.0004 2109314.1

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F. Uniform Allowance
For public safety employees, the City shall provide each new employee with uniforms,
which shall consist of the following:
• 2 pairs of Class B pants
• 2 short sleeve Class B shirts with patches
• 2 long sleeve Class B shirts with patches
• 1 pair Class A pants
• 1 Class A pants
• 1 Class A shirt with patches
• 1 Class A hat (8 point)
• 1 blue training polo (embroidered with star and name)
• 1 pair khaki BDU pants
• 1 outer jacket
Thereafter, employees shall receive an annual uniform allowance for the care,
maintenance, and replacement of uniform items in the amount of $1,500, to be paid in
twenty-six equal installments, one each pay period.
6. LEAVES
A. Management Leave
FLSA exempt Confidential/Unrepresented Group employees will be provided seventy-two (72) hours of
administrative leave each fiscal year, credited in the pay period that includes July 1 of each year. Unused
Management Leave may carry over year to year; however, accrual is capped at 90 hours. Accrued and
unused management leave is paid out on separation.
Newly hired "exempt employees" shall receive a pro-rated number of hours based on the
number of pay periods remaining in the fiscal year.
B. Vacation
I.

Confidential/Unrepresented Group employees shall accrue vacation leave credit at
the rates set forth below for each pay period, up to a maximum accrual of 240 hours.

Years of
Service
0-2
2-5
5-10
10-15
15-25
25+
II.

Months of
Service

Vacation
Leave
Accrual Per
Pay Period

Annual
Accrual

0-24
25-60
61-120
121-180
181-300
301+

2.4615
4.3076
6.1538
7.0769
8.0000
8.6100

63.999
111.9976
159.9988
183.9994
208.0000
223.8600

Vacation leave may be taken only upon prior approval of the employee's supervisor.

01484.0004 2109314.1

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III.

Each calendar year, employees may elect to receive cash in lieu of up to 100 hours of
personal leave accrual each calendar year, subject to the terms and conditions set
forth below. To receive cash in lieu of leave accrual, an employee must submit an
irrevocable written election form no later than December 31st of the calendar year prior
to the calendar year in which the employee wishes to receive cash in lieu of leave. The
cash in lieu will be payable in the first pay date of December of the following calendar
year, provided that after the cashout does not reduce the employee’s leave balance
below eighty (80) hours. Only leave hours already accrued in the calendar year for
which an election is made may be cashed out. Cash-outs for leave hours accrued in a
prior calendar year are not allowed. If a Unit member for any reason would not have
accrued the full amount elected for cash-out during the current year or the cash-out
would reduce the employee’s remaining balance below 80 hours, the cash-out amount
will be reduced accordingly. Vacation leave cash outs shall be paid at the employee's
base rate of pay.
Upon separation of employment, employees shall receive a lump sum payment for
accrued vacation leave at the employee's rate of pay at the time of separation.

IV.
V.

Employees may donate vacation leave to other City employees who are ill, injured, or
otherwise unable to work and who have exhausted all accumulated leaves due to
catastrophic illness or injury. Catastrophic illness or injury is defined as a severe illness
or injury which is expected to incapacitate the employee for an extended period of
time and which creates a financial hardship because the employee has exhausted all
accumulated leave. Catastrophic illness or injury is further defined as a debilitating
illness or injury of an immediate family member (i.e., the spouse, son, daughter, stepson, step-daughter, foster-son, foster-daughter, parents, grandparents, brother or
sister of the employee or any other person living in the immediate household of the
employee) that results in the employee being required to take time off from work for
an extended period to care for the family member creating a financial hardship
because the employee has exhausted all accumulated leave.
Such donations are strictly voluntary and all donations processes must be
administered and approved through Human Resources. Any individual employee’s
decision to donate or not donate are kept confidential. All donations will be calculated
on an hour for hour basis, regardless of salary of the receiving and donating employee.
Donation of leave hours is irrevocable and irreversible. In the event the employee
receiving donations does not use all donated leave for the catastrophic illness or injury,
any balance will remain in that employee’s time bank. The City reserves the right to
reject a donation offered if it appears the donation will not be necessary.

C. Holidays
Confidential/Unrepresented Group employees are eligible for holidays immediately
upon hire. City paid holidays include:
1.
2.
3.
4.

01484.0004 2109314.1

New Year's Day (January 1st)
Martin Luther King Day (3rd Monday in January)
President's Day (3rd Monday in February)
Caesar Chavez Day (or equivalent) (March 31st)

5

Page 38

5. Memorial Day (Last Monday in May)
6. Juneteenth (June 19th)
7. Fourth of July
8. Labor Day (First Monday in September)
9. Veteran's Day (November 11th)
10. Thanksgiving Day (Fourth Thursday in November)
11. Day After Thanksgiving
12. Christmas Eve (December 24th)
13. Christmas Day (December 25th)
1. Holidays are compensated at eight (8) hours per holiday, regardless of the
scheduled worked by the employee.
2. When a holiday falls on a Sunday, the holiday shall be observed on the next regular
business day (typically the following Monday unless that is already a holiday). When
a holiday falls on a Saturday, the holiday shall be observed on the preceding regular
business day (typically the preceding Friday).
3. Any day proclaimed to be a holiday by the President, Governor or Mayor, and ratified
by City Council, shall be added as a compensated holiday.
4. Employees will accrue one (1) floating holiday each calendar year. The floating holiday
shall be accrued in the same pay period as January 1. Unused float leave may carry
over year to year; however, accrual is capped at 16 hours. Accrued and unused float
leave is paid out on separation.
D. Sick Leave
I.
II.

Confidential/Unrepresented Group employees accrue sick leave at the rate of 3.6924
hours per pay period (96 hours per year).
Sick Leave may be used for:
a. Diagnosis, care or treatment of an existing health condition or preventative care
for an employee or dependent. Dependents include;
i. Children (biological, adopted, or foster child, step child, legal ward or a
child to whom the employee assumes parental duties without adoption)
regardless of the age or dependency status of the child
ii. Biological, adopted or foster parent, step parent, or legal guardian of the
employee or the employee's spouse or registered domestic partner or a
person who assumed the parental duties without adoption of the
employee when the employee was a minor child
iii. Spouse
iv. Registered domestic partner
v. Grandparent
vi. Grandchild
vii. Sibling
viii. Another designated person as defined in Labor Code Section 245.5
b. If the employee or employee's child is a victim a qualifying act violence as
defined in Government Code Section 12945.8, subdivision (j), paid sick leave
may be used to obtain or attempt to obtain relief, assistance, or services related
to the qualifying act of violence, as defined in Government Code Section
12945.8, subsections (a)(3) and (b);

01484.0004 2109314.1

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c. For any other purpose allowed by state and federal law
III.

Supervisors may request a medical note for sick leave use when it is suspected that an
employee has violated the use of sick leave. A note may be requested for the following
reasons, but is not limited to:
a. Frequent use of sick leave
b. Use that follows a pattern, e.g., use on days proceeding or following regular
days off or city holiday's
c. Exhaustion of sick leave balances
d. Upon denial of use of another leave; e.g., denial of a vacation request, followed
by use of sick leave on the same day.

E. Bereavement Leave
Unit member shall be entitled to bereavement leave without loss of pay or charge against any
other paid leave benefit to the extent necessary for the employee to attend funeral services, up
to a maximum of forty (40) working hours for each non-concurring death in the immediate family.
Immediate family means spouse, father, mother, step-parent, son, daughter, step-children,
sister, brother, father-in-law, mother-in-law, daughter-in-law, son-in-law, sister-in-law, brother-inlaw, grandparent, grandchild, aunt, uncle, niece, nephew, registered domestic partner, guardian,
or ward.
F. Leaves of Absence
Confidential/Unrepresented employees shall be entitled to leaves of absence in accordance with
the City's Personnel Policies.
7. MAINTENANCE OF BENEFITS
All compensation and benefits which are presently enjoyed by all Confidential/Unrepresented
Group employees will remain in effect unless modified through City Council or City Manager
action, a plan administrator (e.g. CalPERS) or State or Federal law.
8. FULL UNDERSTANDING, MODIFICATION, WAIVER
The waiver of any breach, term or condition of the compensation and benefits described in this
document by either party shall not prevent the future enforcement of all its terms and provisions.
9. SEPARABILITY
If any provisions of this Compensation and Benefit Summary document are held to be contrary
to law by a court of competent jurisdiction, such provisions will not affect the validity of the
remaining provisions except to the extent permitted by law, and all other provisions will continue
in full force and effect.
Section 2: This Resolution shall be effective upon adoption. This Resolution repeals any previous
resolution or management agreement, excluding individual employment contracts, that sets forth the
wages, hours, and terms and conditions of employment for the Confidential/Unrepresented Group.

01484.0004 2109314.1

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Page 40

The foregoing Resolution was considered by the City Council for the City of Sanger, California, at a
regular of said Council held on the 2nd day of April 2026 and approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:

Lina Martinez, City Clerk

01484.0004 2109314.1

8

Page 41

For the Meeting of:

April 2, 2026

Agenda Item No.:

F-4

CITY OF SANGER

REPORT TO THE CITY COUNCIL
To:

Mayor and City Council

From:

Joshua Rogers, City Engineer

Subject:

Veterans Memorial Plaza Phase II
Contract Award

Attachment:

1.
2.

Contract
Park Improvements Rendering

CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Staff recommends that the City Council:
1. Award the base bid only contract for the project to Truxell and Valentino Landscape
Development, Inc, 2151 Highland Avenue Fresno, CA, 93727, in the amount of
$1,186,443.00, as lowest responsive and responsible bidder; and
2. Approve a construction contingency for change orders in the amount of $118,600
(10%) for this project; and
3. Authorize the City Manager to sign contract documents on behalf of the City.
EXECUTIVE SUMMARY:
This project will complete the park improvements at Veterans Memorial Plaza from Jensen Avenue
northerly to the existing park. In addition to completing the walking trail and landscape & irrigation,
the project will construct the memorial plaza elements near the Jensen and Indianola Avenue
intersection. These elements include granite memorial walls and flags bearing the seals of the military
Prepared by:

Joshua Rogers____

REVIEW: City Manager: ______
TYPE OF ITEM:

_X__
____
_X__
____
____

Consent
Info Item
Action Item
Department Report
Redevelopment Agency

Approved by: ________________________
Finance: _______

City Attorney: ______

COUNCIL ACTION:  APPROVED  DENIED  NO ACTION

____
____
____
____

Public Hearing
Matter Initiated by a Council Member
Other
Continued to: __________

Page 42

branches and MIA/POW, a concrete plaza area, rose gardens and raised planters, shade trellis, park
signage and graphic information panels for each of the military branches.
BACKGROUND:
A park recognizing military veterans has been planned at this site for about 20 years. The land was
originally dedicated with the Royal Woods subdivision in 2006 and the Sanger Veterans Advisory
Committee developed a conceptual site plan around that time. Without funding for the improvements,
the land remained undeveloped until 2019 when the City broke ground on Phase I of the park. The
first phase constructed the improvements currently existing at the site including tot lot playground,
restroom building, parking lot, landscape improvements, walking trail, etc. Space was left at the south
end of the park to construct the planned veterans memorial elements once additional funding could be
secured.
In 2024 the City was awarded $1 million in funding through the Clean California program. The
design was completed for the Phase II improvements and the project was advertised for bids. The base
bid for the project included all of the park elements described earlier, and an additive alternate bid was
also included to add trail lighting along all the walking trail areas within the park.
On March 12, 2026 the City Clerk received and opened seven bid proposals for this project:
Contractor
1. Truxell and Valentino Landscape Dev., Inc.
2. Stockbridge General Contracting, Inc.
3. Avison Construction, Inc.
4. Harris Development Corp. dba HBC Enterprises
5. Juarez Brothers General Engineering, Inc.
6. Cal Valley Construction, Inc.
7. American Paving Co.
Engineer’s Estimate

Base Bid
$1,184,443.00
$1,213,838.00
$1,231,052.00
$1,236,038.12
$1,291,470.75
$1,304,319.00
$1,627,728.00

Add Alt Bid
$95,000.00
$75,000.00
$85,000.00
$74,346.21
$46,850.00
$56,900.00
$71,000,00

$1,041,508.00

$94,000.00

The bid documents specified that the low bidder would be the lowest responsive and responsible bid
on the base bid only and that the additive alternate would be awarded at the City Council’s discretion.
The bids were analyzed and it was determined that Truxell and Valentino Landscape Development,
Inc. submitted the lowest responsive and responsible bid. Based on the available budget, Staff
recommends that they be awarded the base bid contract only and that the City look for funding in the
future to install the additive alternate trail lighting at a later date.
REASON FOR RECOMMENDATION:
Award of the contract will allow the City to proceed with the project. The funding dictates that the
project construction be completed by the end of the 2026 calendar year.
FISCAL IMPACT:
The estimated cost for the construction phase of the project is approximately $1,402,000, as detailed
below:
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• Construction • Construction Contingency • Construction Management/Inspection/Testing/Admin -

$1,186,443
$118,600
$96,957

Because the current budget exceeds the available grant funding of $1 million, Staff plans to work with the
contractor following contract award to identify possible value engineering opportunities to cut down the
project budget while maintaining the character and intent of the project design. If needed to cover the
budget in the event that no cost modifications can be made, Staff may need to appropriate General Fund
revenues in the 26/27 fiscal year to fully construct the improvements. In this event, the City may
designate those funds to be reimbursed back by Park and Recreation Development Impact Fees from that
applicable Fee Study Area in the future.
ALTERNATIVES:
None recommended, due to the restrictions associated with the grant funding.
ACTIONS FOLLOWING APPROVAL:
The contract will be executed, subject to the Contractor providing performance security satisfactory to the
City. After issuance of the Notice to Proceed, the Contractor will have 100 calendar days to complete the
construction before commencing a 90-day plant establishment period.

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ATTACHMENT 1

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CONTRACT
THIS CONTRACT is made by and between Truxell and Valentino Landscape Development, Inc.,
hereinafter called the Contractor, and the City of Sanger, hereinafter called the Owner.
W I T N E S S E T H:
The Contractor and the Owner, for the consideration hereinafter stated, agree as follows:
1. SCOPE OF WORK.
The Contractor agrees to furnish all labor and materials, including tools, implements, and
appliances required, and to perform all the work in a good and workmanlike manner, free from
any and all liens and claims of mechanics, teamsters, draymen, and laborers required for the
SANGER VETERANS MEMORIAL PLAZA PHASE II
as shown on the plans prepared by Yamabe & Horn Engineering, Inc., in strict compliance with
the Plans, Drawings and Specifications therefore prepared by the Owner and other Contract
Documents relating thereto.
2. CONTRACT DOCUMENTS.
The term Contract includes all “Contract Documents” which include the following:
A. Advertisement (Notice Inviting Bids)
B. Wage Scale (Prevailing Wages)
C. Standard Specifications ¹
D. Special Provisions
E. Plans and Drawings
F. Addenda and Bulletins
G. Contractors Bid Proposal hereto attached
H. This Contract
In the event of a conflict between this Contract and any portion of the Standard Specifications or
Special Provisions, to the extent of such conflict, this Contract shall control.
3. COMPENSATION.
The Owner agrees to pay the Contractor for the performance of the Contract the sum of
One million one hundred eighty-six thousand four hundred forty-three dollars and no cents
($1,186,443.00).
______________________________________________________________________

¹ This Contract shall be subject to the Claims Resolution Process under Public Contract Code Section 9204 which is

effective January 1, 2017; contrary language in Standard Specifications is superseded by said Section 9204.

Page 46

It is understood that said price is based upon the estimated quantities of materials to be used as set
forth in the Proposal; and upon completion of the project, the final contract price shall be revised,
if necessary, to reflect the true quantities used at the stated unit price thereof as contained in the
Contractor’s Proposal hereto attached.
4. SUSPENSION OF THE WORK.
A. General: The Work may be suspended in whole or in part when determined by the Engineer
that the suspension is necessary in the interest of the Owner. The Contractor shall comply
immediately with any written order of the Engineer. Such suspension shall be without
liability to the Contractor on the part of the Owner except as otherwise provided in
subsection 7C.
B. Archaeological and Paleontological Discoveries: If discovery is made of items of
archaeological or paleontological interest, the Contractor shall immediately cease
excavation in the area of discovery and shall not continue until ordered by the Engineer.
Discoveries which may be encountered may include, but not be limited to, dwelling sites,
stone implements or other artifacts, animal bones, human bones, and fossils. The
Contractor shall be entitled to an extension of time and compensation in accordance with
Section 7.
5. TERMINATION OF THE CONTRACT FOR DEFAULT.
A. General: If, prior to the acceptance of the Work, the Contractor:
(1) Becomes insolvent, assigns its assets for the benefit of its creditors, is unable become
due, or is otherwise financially unable to complete the Work;
(2) Abandons the Work by failing to report to the Work site and diligently prosecute the
Work to completion;
(3) Disregards written instructions from the Engineer or materially violates provisions of
the Contract Documents;
(4) Fails to prosecute the Work according to the schedule approved by the Engineer;
(5) Disregards laws or regulations of any public body having jurisdiction; or
(6) Commits continuous or repeated violations of regulatory or statutory safety
requirements, then the Owner will consider the Contractor in default of the Contract.
B. Notices: Notices and other written communications regarding default between the
Contractor, the Owner, and the Surety shall be transmitted as follows:
(1) Personal delivery with proof of delivery which may be made by declaration under
penalty of perjury by any person over the age of 18 years. The proof of delivery shall

Page 47

show that delivery was performed in accordance with these provisions. Service shall
be effective on the date of delivery. Notices given to the Contractor by personal
delivery may be made to the Contractor’s authorized representative at the Work site;
or
(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return
receipt requested. Service shall be effective on the date of the receipt of the mailing.
Simultaneously, the Owner may send the same notice by regular mail. If a notice that is
sent by certified mail is returned unsigned, then delivery shall be effective pursuant to
regular mail, provided that the notice that was sent by regular mail is not returned.
C. Notice to Cure: The Owner will issue a written notice to cure the default to the Contractor
and its Surety. The Contractor shall commence satisfactory corrective actions within 5
Working Days after receipt.
D. Notice of Termination for Default: If the Contractor fails to commence satisfactory
corrective action within 5 Working Days after receipt of the notice to cure, or to diligently
continue satisfactory and timely correction of the default thereafter, then the Owner will
recommend to the Board that the Contractor be found in default of the Contract and upon
such finding by the Board:
(1) Will terminate the Contractor’s right to perform under the Contract by issuing a written
notice of termination for default to the Contractor and its Surety;
(2) May use any materials, equipment, tools, or other facilities furnished by the Contractor
to secure and maintain the Work site; and
(3) May furnish labor, equipment, and materials the Owner deems necessary to secure and
maintain the Work site.
The provisions of this subsection shall be in addition to all other legal rights and
remedies available to the Owner.
E. Responsibilities of the Surety: Upon receipt of the written notice of termination for default,
the Surety shall immediately assume all rights, obligations, and liabilities of the Contractor
under the Contract. If the Surety fails to protect and maintain the Work site, the Owner
may do so and may recover all costs incurred. The Surety shall notify the Owner that it is
assuming all rights, obligations, and liabilities of the Contractor under the Contract and all
money that is due, or would become due, to the Contractor shall be payable to the Surety
as the Work progresses, subject to the terms of the Contract.
Within 15 Working Days of receipt of the written notice of termination for default, the
Surety shall submit to the Owner a written plan detailing the course of action it intends to
take to remedy the default. The Owner will review the plan detailing and notify the Surety
if the plan is satisfactory. If the Surety fails to submit a satisfactory plan, or if the Surety
fails to maintain progress according to the plan accepted by the Owner, the Owner may,

Page 48

upon 48 hours written notice, exclude the Surety from the premises, take possession of all
material and equipment, and complete the Work in any way the Owner deems to be
expedient. The cost of completing the Work by the Owner shall be charged against the
Surety and may be deducted from any monies due, or which would become due, the Surety.
If the amounts due under the Contract are insufficient for completion, the Surety shall pay
the Owner, within 30 Days after the Owner submits an invoice, all costs in excess of the
remaining Contract Price.
F. Payment: The Surety will be paid for completion of the Work in accordance less the value
of damages caused to the Owner by the acts of the Contractor.
6. TERMINATION OF THE CONTRACT FOR CONVENIENCE.
The Owner may terminate the Contract if it becomes impossible or impracticable to proceed, or
because of conditions or events beyond the control of the Owner.
A. Notice: The Owner will issue a written notice of termination for convenience as follows:
(1) Personal delivery, with proof of delivery, which may be made by declaration under
penalty of perjury by any person over the age of 18 years. The proof of delivery shall
show that delivery was performed in accordance with these provisions. Service shall
be effective on the date of delivery. Notices given to the Contractor by personal
delivery may be made to the Contractor’s authorized representative at the Work site;
or
(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return
receipt requested. Service shall be effective on the date of the receipt of the mailing.
Simultaneously, the Owner may send the same notice by regular mail. If a notice that
is sent by certified mail is returned unsigned, then delivery shall be effective pursuant
to regular mail, provided that the notice that was sent by regular mail is not returned.
B. Cessation of Work: Upon receipt, the Contractor shall immediately cease work, except
work the Contractor is directed to complete by the Engineer or required to complete for
public safety and convenience. The Contractor shall immediately notify Subcontractors
and suppliers to immediately cease their work.
C. Payment: The Contractor will be paid without duplication for:
(1) Work completed in accordance with Contract Documents prior to the effective date of
termination for convenience;
(2) Reasonable costs incurred in settlement of terminated contracts with Subcontractors,
suppliers, and others; and
(3) Reasonable expenses directly attributable to termination.
The Contractor shall submit a final termination settlement proposal to the Owner no
later than 90 days from the effective date of termination, unless extended, in writing,

Page 49

by the Owner upon written request by the Contractor.
(4) If the Contractor fails to submit a proposal, the Owner may determine the amount, if
any, due the Contractor as a result of the termination. The Owner will pay the
Contractor the amount it determines to be reasonable. If the Contractor disagrees with
the amount determined by the Owner as being reasonable, the Contractor shall provide
notice to the Owner within 30 Days of receipt of payment. Any amount due shall be as
later determined by arbitration, if the Owner and the Contractor agree thereto, or as
fixed in a court of law.
7. DELAYS AND EXTENSIONS OF TIME.
A. General: If delays are caused by unforeseen events beyond the control of the Contractor,
such delays will entitle the Contractor to an extension of Contract time as provided herein,
but the Contractor will not be entitled to damages or additional payment due to such delays,
except as otherwise specified in Subsection 7C of this Contract. Such unforeseen events
may include: war, government regulations, labor disputes, strikes, fires, floods, adverse
weather or elements necessitating cessation of work, inability to obtain materials, labor, or
equipment, required Extra Work, or other specific events as may be further described in
the Special Provisions.
No extension of time will be granted for a delay caused by the Contractor’s inability to
obtain materials unless the Contractor furnishes to the Engineer documentary proof. The
proof must be provided in a timely manner in accordance with the sequence of the
Contractor’s operations and the approved construction schedule.
If delays beyond the Contractor’s control are cause by events other than those mentioned
above, the Engineer may deem an extension of time to be in the best interests of the Owner.
The Contractor will not be entitled to damages or additional payment due to such delays,
except as otherwise specified in Subsection 7C of this Contract.
If delays beyond the Contractor’s control are caused solely by action or inaction of the
Owner, such delays will entitle the Contractor to an extension of time per subsection B of
this Contract.
B. Extensions of Time: Extensions of time, when granted, will be based upon the effect of
delays to the Work. They will not be granted for non-controlling delays to minor portions
of the Work unless it can be shown that such delays did or will delay the progress of the
Work.
C. Payment for Delays: Pursuant to Public Contract Code Section 7102, the Contractor will
be compensated for damages incurred due to delays for which the Owner is responsible.
Such actual costs will be determined by the Engineer. The Owner will not be liable for
damages which the Contractor could have avoided by any reasonable mans, such as
judicious handling of forces, equipment, or plant. The determination of what damages the
Contractor could have avoided will be made by the Engineer.

Page 50

D. Written Notice and Report: If the Contractor desires payment for a delay as specified in
subsection C above or an extension of time, it shall file with the Engineer a written request
and report of cause within 30 Days after the beginning of the delay. The request for
payment or extension must be made at least 15 days before the specified completion date.
Failure by the Contractor to file these items within the times specified will be considered
grounds for refusal by the Owner to consider such a request.
E. Time of Completion: The Contractor shall complete the Work in the time specified in the
Contract or the Special Provisions. The Contractor shall complete each portion of the Work
within the time specified as in the Contract or the Special Provisions for such portion.
Unless otherwise specified in the Contract or the Special Provisions, the time of completion
of the Contract shall be expressed in Working Days.
F. Contract Time Accounting: The Engineer will make a daily determination of each
Working Day to be charged against Contract time. These determinations will be discussed,
and the Contractor will be furnished a periodic statement showing the allowable number
of Working Days of Contract time, as adjusted at the beginning of the reporting period.
The statement will also indicate the number of Working Days charged during the reporting
period and the number of Working Days of Contract time remaining. If the Contractor does
not agree with the statement, it shall file a written protest within 15 Days after receipt,
setting forth the facts of the protest. Otherwise, the statement will be deemed to have been
accepted.
8. COMPLETION, ACCEPTANCE, AND WARRANTY.
A. Completion: The Contractor shall submit a written assertion that the Work has been
completed. If, in the Engineer’s judgment, the Work has been completed in accordance
with the Contract Documents, the Engineer will set forth in writing the date the Work was
completed. This will be the date when the Contractor is relieved from responsibility to
protect and maintain the Work, and to which liquidated damages will be computed.
B. Acceptance: Acceptance will occur after all of the requirements contained in the Contract
Documents have been fulfilled. If, in the Engineer’s judgment, the Contractor has fully
performed the Contract, the Engineer will recommend to the Board that the Contractor’s
performance of the Contract be accepted.
C. Warranty: The Work shall be warranted by the Contractor against defective materials and
workmanship for a period of 2 years. The warranty period shall start on the date the Work
was completed as determined by the Engineer.
The warranty period for specific items covered under manufacturers’ or suppliers’
warranties shall commence on the date they are placed into service at the direction of or as
approved by the Engineer in writing.
All warranties express or implied, from subcontractors, manufacturer, or suppliers, of any
tier, for the materials furnished and work performed shall be assigned, in writing, to the
Owner, and such warranties shall be delivered to the Engineer prior to acceptance of the

Page 51

Contractor’s performance of the Contract.
D. The Contractor shall replace or repair defective materials and workmanship in a manner
satisfactory to the Engineer, after notice to do so from the Engineer, and within the time
specified in the notice. If the Contractor fails to make such replacement or repairs within
the time specified in the notice, the Owner may perform the replacement or repairs at the
Contractor’s expense. If the Contractor fails to reimburse the Owner for the actual costs,
the Contractor’s Surety shall be liable for the cost thereof.
9. LIQUIDATED DAMAGES.
Failure of the Contractor to complete the Work within the time allowed will result in damages
being sustained by the Owner. Such damages are, and will continue to be, impracticable and
extremely difficult to determine. For each consecutive calendar day in excess of the time specified
for completion of the Work, as adjusted in accordance with Section 7 above, the Contractor shall
pay to the Owner, or have withheld from monies due it, the sum of $500.00, unless otherwise
specified in the Special Provisions.
Execution of the Contract shall constitute agreement by the Owner and the Contractor that $500.00
per day is the minimum value of the costs and actual damage caused by the failure of the Contractor
to complete the Work within the allotted time. Such sum is liquidated damages and shall not be
construed as a penalty and may be deducted from payments due the Contractor if such delay
occurs.
10. INDEMNIFICATION
To the maximum extent permitted by Civil Code Section 2782 et seq., Owner shall not be liable
for, and Contractor shall defend, indemnify, and hold harmless Owner and its officers, agents,
engineers, architects, consultants, employees and volunteers (collectively “Owner Parties”),
against any and all claims, deductibles, self-insured retentions, demands, liability, judgments,
awards, fines, mechanics' liens or other liens, labor disputes, losses, damages, expenses, charges
or costs of any kind or character, including attorneys' fees and court costs (collectively referred to
as “Claims”), which arise out of or are in any way connected to the work covered by this Contract
arising either directly or indirectly from any act, error, omission or negligence of Contractor or its
officers, employees, agents, contractors, sub-contractors, licensees or servants, including, without
limitation, Claims caused by the concurrent negligent act, error or omission, of Owner Parties.
However, Contractor shall have no obligation to defend or indemnify Owner Parties against
Claims caused by the active negligence, sole negligence, or willful misconduct of Owner Parties.
This indemnification shall apply to all liability, as provided for above, regardless of whether any
insurance policies are applicable, and insurance policy limits do not act as a limitation upon the
amount of the indemnification to be provided by the Contractor.
11. INSURANCE.
Contractor, at its sole cost and expense, shall obtain and maintain in full force and effect throughout
the entire term of this Contract, the following-described insurance coverage, insuring not only

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Contractor and its subcontractors, if any, but also, with the exception of workers’ compensation
and employer’s liability insurance, the Owner, its officers, agents, and employees of each of them:
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence form
CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile
Liability, code 1 (any auto).
(3) Worker’s Compensation insurance as required by the State of California and
Employer’s Liability Insurance.
B. MINIMUM LIMITS OF INSURANCE
Contractor shall maintain limits no less than:
(1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and
property damage. If commercial General Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit shall apply separately
to this product / location or the general aggregate limit shall be twice the required
occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
(3) Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
C. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductible or self-insured retentions must be declared to and approved by the Owner.
At the option of the Owner, either the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the Owner, its officers, officials, employees, and
volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
D. OTHER INSURANCE PROVISIONS
The general liability and automobile liability policies are to contain, or be endorsed to
contain, the following provisions:
(1) The Owner, its officers, officials, employees, agents and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or on behalf of
the Contractor; products and completed operations of the Contractor; premises owned,

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occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed
by the Contractor. The coverage shall contain no special limitations on the scope of
protection afforded to the Owner, its officers, officials, employees, agents, or
volunteers.
(2) For any claims related to this project, the Contractor’s insurance coverage shall be
primary insurance as respect to the Owner, its officers, officials, employees, agents,
and volunteers. Any insurance or self-insurance maintained by the Owner, its officers,
officials, employees, agents, or volunteers shall be excess of the Contractor’s insurance
and shall not contribute with it.
(3) Any failure to comply with reporting or other provisions of the policies including
breaches of warranties shall not affect coverage provided to the Owner, its officials,
employees, agents, or volunteers.
(4) The Contractor’s insurance shall apply separately to each insured against whom claim
is made or suit is brought, except with respect to the limits of the insurer’s liability.
(5) Each insurance policy required by this clause shall be endorsed to state the coverage
shall not be suspended, voided, canceled by either party, reduced in coverage or in
limits except after thirty (30) days’ prior written notice by certified mail, return receipt
requested, has been given to the Owner.
E. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less the
A:VII.
F. VERIFICATION OF COVERAGE
Contractor shall furnish the Owner with original endorsements effecting coverage required
by this clause. The endorsements are to be signed by a person authorized by that insurer to
bind coverage on its behalf. The endorsements are to be on forms provided by the Owner.
All endorsements are to be received and approved by the Owner before work commences.
As an alternative to the Owner’s forms, the Contractor’s insurer may provide complete,
certified copies of all required insurance policies, including endorsements affecting the
coverage required by these specifications.
G. SUBCONTRACTOR
Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.

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Contractors Property Damage Liability insurance shall include coverage for property
damage caused by blasting, collapse, structural injuries, or damage to underground utilities.
The policy shall not contain “x”, “c” or “u” exclusions.
Certificates of such insurance shall be filed with the Owner concurrently with the execution
of this Contract or, with Owner’s approval, within ten (10) days thereafter. Said certificates
shall be subject to the approval of the Owner.
12. WORKERS COMPENSATION.
Contractor represents that he or she has secured the payment of Worker’s Compensation in
compliance with the provisions of the Labor Code of the State of California and during the
performance of the work contemplated herein will continue so to comply with said provisions of
said Code. Contractor shall supply the Owner with certificates of insurance, in triplicate,
evidencing that Worker’s Compensation Insurance is in effect and providing that the Owner will
receive ten (10) days written notice of cancellation. If the Contractor self-insures Worker’s
Compensation, Certificate of Consent of self-insured shall be provided the Owner.
13. BONDS.
The Contractor shall forthwith furnish in triplicate two bonds, each in the amount of 100 percent
of the Contract price. One shall serve as security for the faithful performance of the work (hereafter
“Performance Bond”). The second bond shall serve as security for the faithful performance and
satisfaction of the persons furnishing materials and performing labor on the work (hereafter
“Payment Bond”). Both bonds shall be written by a surety company licensed to transact surety
business in the State of California and in the form prescribed by law.
The Performance Bond shall remain in force throughout the period required to complete the work
and thereafter for a period of 730 calendar days after final acceptance of the work. The Payment
Bond will be released 35 days after the recording date of the Notice of Completion, provided no
liens are filed with the Owner. The Payment Bond shall contain provisions such that if the
Contractor or its subcontractor shall fail to pay (a) amounts due under the Unemployment
Insurance Code with respect to work performed under the contract, or (b) any amounts required to
be deducted, withheld and paid over to the Employment Development Department from the wages
of the employees of the Contractor and subcontractors pursuant to Section 13020 of the
Unemployment Insurance Code with respect to such work and labor, then the surety will pay these
amounts. In case suit is brought upon the payment bond, the surety will pay reasonable attorneys’
fees to be fixed by the court.
14. DEFECTIVE MATERIALS; DEFECTIVE WORK.
Should any of the materials or equipment prove defective or should the work as a whole prove
defective, due to faulty workmanship, material furnished or methods of installation, or should the
work or any part thereof fail to operate properly as originally intended and in accordance with the
plans and specifications, due to any of the above causes, all within twenty four (24) months after
date on which the completed project is accepted by the Owner, the undersigned agrees to reimburse
the Owner, upon demand, for its expenses incurred in restoring said work to the condition

Page 55

contemplated in said project, including the cost of any such equipment or materials replaced and
the cost of removing and replacing any other work necessary to make such replacement or repairs,
or, upon demand by the Owner, to replace any such materials and to repair said work completely
without cost to the Owner so that said work will function successfully as originally contemplated.
The Owner shall have the unqualified right to make any needed replacement or repairs after a
written notice to cure has been served upon the Contractor and a reasonable time to cure has
expired. In the event the Owner elects to have said work performed by the undersigned, the
undersigned agrees that the repairs shall be made within a reasonable time after the receipt of
demand from the Owner. If the undersigned shall fail or refuse to comply with his obligations
under this guaranty, the Owner shall be entitled to all costs and expenses, including attorney’s fees,
reasonably incurred by reason of the said failure or refusal.
15. LABOR STANDARDS.
A. General: Contractor agrees that construction work shall be subject to the provisions of state
and local regulations. In particular, Contractor agrees to comply with all applicable Labor
Code requirements whether or not expressly stated herein.
B. Wages:
(1) General: The Contractor and each subcontractor engaged in the work shall pay each
employee an amount not less than the rate established for each trade or occupation
listed by the Director of the Department of Industrial Relations, State of California. An
employee whose type of work is not covered by any of the classified wage rates shall
be paid not less than the rate of wage listed for the classification which most nearly
corresponds to the type of work to be performed.
(2) State: The Owner has obtained from the Department of Industrial Relations the general
prevailing rate of wages in the vicinity of the work to be performed under this Contract.
These wage rates are maintained on file by Owner at its principal office and will be
made available to any interested party upon request.
(3) Enforcement: These wage rates shall be enforced under Sections 1770 through 1780 of
the California Labor Code. The Contractor shall be liable for forfeitures or penalties
incurred from noncompliance with Labor Code provisions.
(4) Payroll Records: Each Contractor and subcontractor shall keep an accurate payroll
record, showing the name, address, social security number, work week, and the actual
per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by him or her in connection with the work on the Project. Such records shall
be certified and available for inspection at all reasonable hours at the principal place of
the Contractor as required by Labor Code Section 1776. Certified payrolls shall be
submitted weekly to Owner c/o Yamabe and Horn Engineering Inc. Electronic certified
payrolls shall also be submitted weekly directly to the Labor Commissioner, Division
of Labor Standards Enforcement.

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C. Preference for Resident Labor: Whenever possible in the employment of labor for
performance of the work, the Contractor shall give preference to qualified persons residing
within the general area of the work.
D. Hours of Labor: Pursuant to the Labor Code, eight hours of labor shall constitute a legal
day's work. The Contractor or any subcontractor shall not require any more than eight hours
of labor in a day from any person employed in the performance of the work under this
Contract except for authorized work as provided under paragraph Subsection E below.
Failure of the Contractor to perform the work in accordance with this policy of the State of
California shall be deemed a failure to comply with the provisions of this Contract.
E. Overtime Work: In accordance with Labor Code Section 1813, the Contractor shall as a
penalty to the State or political subdivision on whose behalf the Contract is made or
awarded, forfeit twenty-five ($25.00) for each worker employed in the execution of the
Contract by the Contractor or by any subcontractor for each calendar day during which
said worker is required or permitted to work more than eight hours in any one calendar day
and forty hours in any one calendar week in violation of Labor Code Sections 1810-1815.
Overtime and shift work may be established as a regular procedure by the Contractor with
reasonable notice and written permission of the Owner. No work other than overtime and
shift work established as a regular procedure shall be performed between the hours of 6:00
p.m. and 7:00 a.m. nor on Saturdays, Sundays, or holidays except such work as is necessary
for the proper care and protection of the work already performed or in case of an
emergency.
Contractor agrees to pay the costs of overtime inspection except those occurring as a result
of overtime and shift work established as a regular procedure. Overtime inspection shall
include inspection required during holidays, Saturdays, Sundays, and weekdays between
the hours of 6:00 p.m. and 7:00 a.m. Costs of overtime inspection will cover engineering,
inspection, general supervision, and overhead expenses which are directly chargeable to
the overtime work. Contractor agrees that Owner shall deduct such charges from payments
due the Contractor.
F. Apprentices: The Contractor and subcontractors shall comply with the requirements of
Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other requirements
may be obtained from the Director of Industrial Relations, ex officio the Administrator of
Apprenticeship Standards and its branch offices.
G. Compliance with SB 854: California Labor Code: Contractor represents that it has
complied and will continue to comply with all applicable registration and disclosure
requirements of SB 854 and acknowledges the following:
(1) No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5 [with limited exceptions from this requirement for bid purposes
only under Labor Code section 1771.1(a)]

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(2) No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant
to Labor Code section 1725.5.
(3) This project is subject to compliance monitoring and enforcement by the Department
of Industrial Relations.
(4) No bid proposals will be accepted nor any contract entered into with a contractor
without proof of registration described above.
(5) Contractor must post any job site notices required by regulation. It is the Contractor’s
responsibility to know the current regulations.
(6) Contractor must furnish electronic certified payroll records to the Division of Labor
Standards Enforcement (“Labor Commissioner”) as required. The Contractor is
responsible for checking with the Department of Industrial Relations for any notices
regarding this requirement.
16. LAWS, REGULATIONS AND PERMITS.
A. General: The Contractor shall give the notices required by law and comply with all laws,
ordinances, rules, and regulations pertaining to the conduct of the work. The Contractor
shall be liable for violations of the law in connection with work provided by the Contractor.
If the Contractor observes that the drawings and specifications are at variance with any
laws, ordinances, rules or regulations, the Contractor shall promptly notify the Engineer in
writing of such variance. The Owner shall promptly review the matter and, if necessary,
shall issue a change order or take any other action necessary to bring about compliance
with the law, ordinance, rule, or regulation in question. Contractor agrees not to perform
work known to be contrary to any laws, ordinances, rules, or regulations.
B. Permits and Licenses: Unless otherwise specified herein, permits and licenses from
governmental agencies which are necessary only for and during the prosecution of the work
and the subsequent guarantee period shall be secured and paid for by the Contractor.
Permits and licenses of regulatory agencies which are necessary to be maintained after
completion of the guarantee period shall be secured and paid for by the Owner.
C. Patents and Royalties: The costs involved in fees, royalties or claims for any patented
invention, article, process, or method that may be used upon or in a manner connected with
the work under this Contract or with the use of completed work by the Owner, shall be paid
by the Contractor. The Contractor and Contractor's sureties shall protect, defend, and hold
Owner together with Owner's officers, agents, and employees, harmless against any and all
demands made for such fees or claims brought or made by the holder of any invention or
patent. Before final payment is made on the account of this Contract, the Contractor shall,
if requested by the Owner, furnish acceptable proof of a proper release from all such fees
or claims.
Should the Contractor, agent, employee or any of them be enjoined from furnishing or
using any invention, article, material or plans supplied or required to be supplied or used

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under this contract, the Contractor shall promptly pay such royalties and secure the
requisite licenses; or, subject to acceptance by the Owner, substitute other articles,
materials or appliances in lieu thereof which are of equal efficiency, quality, finish,
suitability and market value to those planned or required under the Contract. Descriptive
information of these substitutions shall be submitted to the Engineer for determination of
general conformance to the design concept and the construction Contract. Should the
Owner elect to refuse the substitution, the Contractor agrees to pay such royalties and
secure such valid licenses as may be requisite for the Owner, Owner's officers, agents and
employees or any of them, to use such invention, article, material or appliance without
being disturbed or in any way interfered with by any proceeding in law or equity on account
thereof.
17. CALIFORNIA LAW AND VENUE.
The terms of this Contract shall be governed by and construed in accordance with the laws of the
State of California applicable to contracts entered into and to be performed in California. In the
event any part of this Contract shall be held to be invalid, void, or otherwise unenforceable for any
reason, the Contract shall be modified rather that voided, if possible, in order to achieve the intent
of the parties to the extent possible and in any event, all other provisions of this Contract shall
remain valid and enforceable.
18. MUTUAL NEGOTIATION.
Contractor acknowledges that the provisions herein have been mutually negotiated and neither
party shall be construed to be the drafter of this Contract.
19. ATTORNEY’S FEES.
In the event of litigation concerning this Contract the prevailing party shall be awarded reasonable
attorney fees and costs of suit, in addition to appropriate compensatory damages or other relief
ordered for the benefit of the prevailing party.

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IN WITNESS WHEREOF, the parties have executed this Contract as set forth below.
CITY OF SANGER
(OWNER)

TRUXELL
AND
VALENTINO
LANDSCAPE DEVELOPMENT, INC.
(CONTRACTOR)

By:
Nathan Olson , City Manager

By:

Date: _______________________________

Title:

Approved as to Form:

Federal Taxpayer I.D. No.
City Attorney

Date: _______________________________

Date: _______________________________

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ATTACHMENT 2

\\nas1\shared\Forms & Templates

Page 61

Page 62

For the Meeting of: April 2, 2026
Agenda Item No.: F-5

CITY OF SANGER

REPORT TO THE CITY COUNCIL
To:

Mayor and City Council

From:

Joshua Rogers, City Engineer

Subject:

Highway Safety Improvement Program Project
Jensen Avenue Corridor Pedestrian Improvements
Contract Award

Attachment:

1.

Contract

CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Staff recommends that the City Council:
1. Award the contract for the project to Anderson Striping and Construction, Inc., P.O.
Box 1014, Kingsburg, CA, 93631, in the amount of $187,121.84, as lowest responsive
and responsible bidder; and
2. Approve a construction contingency for change orders in the amount of $18,700 (10%)
for this project; and
3. Authorize the City Manager to sign contract documents on behalf of the City.
EXECUTIVE SUMMARY:
This project will construct and install pedestrian safety improvements along the Jensen Avenue
corridor between Lyon Avenue and N Street, including rectangular rapid flashing beacons, enhanced
signage and pavement markings and high visibility crosswalk striping.

Prepared by:

Joshua Rogers____

REVIEW: City Manager: ______
TYPE OF ITEM:

_X__
____
_X__
____
____

Consent
Info Item
Action Item
Department Report
Redevelopment Agency

Approved by: ________________________
Finance: _______

City Attorney: ______

COUNCIL ACTION: APPROVED DENIED NO ACTION

____
____
____
____

Public Hearing
Matter Initiated by a Council Member
Other
Continued to: __________

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BACKGROUND:
The Highway Safety Improvement Program (HSIP) Cycle 11 project includes the installation of
Rectangular Rapid Flashing Beacon (RRFB) assemblies and high visibility crosswalk markings along
Jensen Avenue at the intersections with:
1.
2.
3.
4.
5.

N Street
P Street
West Avenue
Tait Avenue
Lyon Avenue

As was discussed at the City Council meeting of March 5, 2026, the project also includes the removal
of existing crosswalks at Oatman Avenue and Hawley Avenue. All of the aforementioned
improvements were identified by a Systemic Safety Analysis Report (SSAR) prepared and adopted by
the Council back in 2019. That report was used to secure funding through HSIP to implement the
improvements. Following the completion of the design engineering, the project was advertised for
bids.
On March 19, 2026 the City Clerk received and opened one bid proposal for this project:
Contractor
1. Anderson Striping and Construction, Inc.
Engineer’s Estimate

Base Bid
$187,121.84

Deduct Bid
$8,369.00

$309,050.00

$15,000.00

The bid documents included a base bid and a deductive bid. The base bid included all improvements
identified on the plans including the RRFBs with a 4” diameter pole. The deductive alternate would
replace the 4” pole with a standard sign post and would reduce the cost of the base bid, if needed,
based on budgetary constraints. The bid documents specified that the low bidder would be the lowest
responsive and responsible bid on the base bid only and that the deductive alternate would be awarded
at the City Council’s discretion. The bid was analyzed and it was determined that Anderson Striping
and Construction, Inc. submitted a responsive and responsible bid. Based on the available budget,
Staff recommends that they be awarded the base bid contract only and finds that the deductive
alternate is unnecessary.
REASON FOR RECOMMENDATION:
Award of the contract will allow the City to proceed with the project. Although only one bid was
received, the bid received was under the Engineer’s Estimate and all costs are projected to be covered by
the HSIP grant.
FISCAL IMPACT:
The estimated cost for the construction phase of the project is approximately $234,000, as detailed below:
• Construction • Construction Contingency • Construction Management/Inspection/Testing/Admin \\nas1\shared\Forms & Templates

$187,122
$18,700
$28,178
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The HSIP grant included total construction funding of $244,000 including a required 10% local match, so
all costs are projected to be within the original grant amounts.
ALTERNATIVES:
None recommended.
ACTIONS FOLLOWING APPROVAL:
The contract will be executed, subject to the Contractor providing performance security satisfactory to the
City. After issuance of the Notice to Proceed, the Contractor will have 30 working days to complete the
construction.

\\nas1\shared\Forms & Templates

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ATTACHMENT 1

\\nas1\shared\Forms & Templates

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CONTRACT
THIS CONTRACT, is made by and between Anderson Striping and Construction, Inc., hereinafter
called the Contractor, and the City of Sanger, hereinafter called the Owner.
W I T N E S S E T H:
The Contractor and the Owner, for the consideration hereinafter stated, agree as follows:
1. SCOPE OF WORK.
The Contractor agrees to furnish all labor and materials, including tools, implements, and
appliances required, and to perform all the work in a good and workmanlike manner, free from
any and all liens and claims of mechanics, teamsters, draymen, and laborers required for the
SANGER HSIP CYCLE 11 PROJECT
JENSEN AVENUE PEDESTRIAN CROSSING IMPROVEMENTS
as shown on the plans prepared by Yamabe & Horn Engineering, Inc., in strict compliance with
the Plans, Drawings and Specifications therefore prepared by the Owner and other Contract
Documents relating thereto.
2. CONTRACT DOCUMENTS.
The term Contract includes all “Contract Documents” which include the following:
A. Advertisement (Notice Inviting Bids)
B. Wage Scale (Prevailing Wages)
C. Standard Specifications ¹
D. Special Provisions
E. Plans and Drawings
F. Addenda and Bulletins
G. Contractors Bid Proposal hereto attached
H. This Contract
In the event of a conflict between this Contract and any portion of the Standard Specifications or
Special Provisions, to the extent of such conflict, this Contract shall control.
3. COMPENSATION.
The Owner agrees to pay the Contractor for the performance of the Contract the sum of
One hundred eighty-seven thousand one hundred twenty-one dollars and eighty-four cents
($187,121.84).
______________________________________________________________________

¹ This Contract shall be subject to the Claims Resolution Process under Public Contract Code Section 9204 which is effective
January 1, 2017; contrary language in Standard Specifications is superseded by said Section 9204

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It is understood that said price is based upon the estimated quantities of materials to be used as set
forth in the Proposal; and upon completion of the project, the final contract price shall be revised,
if necessary, to reflect the true quantities used at the stated unit price thereof as contained in the
Contractor’s Proposal hereto attached.
4. SUSPENSION OF THE WORK.
A. General: The Work may be suspended in whole or in part when determined by the Engineer
that the suspension is necessary in the interest of the Owner. The Contractor shall comply
immediately with any written order of the Engineer. Such suspension shall be without
liability to the Contractor on the part of the Owner except as otherwise provided in
subsection 7C.
B. Archaeological and Paleontological Discoveries: If discovery is made of items of
archaeological or paleontological interest, the Contractor shall immediately cease
excavation in the area of discovery and shall not continue until ordered by the Engineer.
Discoveries which may be encountered may include, but not be limited to, dwelling sites,
stone implements or other artifacts, animal bones, human bones, and fossils. The
Contractor shall be entitled to an extension of time and compensation in accordance with
Section 7.
5. TERMINATION OF THE CONTRACT FOR DEFAULT.
A. General: If, prior to the acceptance of the Work, the Contractor:
(1) Becomes insolvent, assigns its assets for the benefit of its creditors, is unable become
due, or is otherwise financially unable to complete the Work;
(2) Abandons the Work by failing to report to the Work site and diligently prosecute the
Work to completion;
(3) Disregards written instructions from the Engineer or materially violates provisions of
the Contract Documents;
(4) Fails to prosecute the Work according to the schedule approved by the Engineer;
(5) Disregards laws or regulations of any public body having jurisdiction; or
(6) Commits continuous or repeated violations of regulatory or statutory safety
requirements, then the Owner will consider the Contractor in default of the Contract.
B. Notices: Notices and other written communications regarding default between the
Contractor, the Owner, and the Surety shall be transmitted as follows:
(1) Personal delivery with proof of delivery which may be made by declaration under
penalty of perjury by any person over the age of 18 years. The proof of delivery shall

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show that delivery was performed in accordance with these provisions. Service shall
be effective on the date of delivery. Notices given to the Contractor by personal
delivery may be made to the Contractor’s authorized representative at the Work site;
or
(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return
receipt requested. Service shall be effective on the date of the receipt of the mailing.
Simultaneously, the Owner may send the same notice by regular mail. If a notice that is
sent by certified mail is returned unsigned, then delivery shall be effective pursuant to
regular mail, provided that the notice that was sent by regular mail is not returned.
C. Notice to Cure: The Owner will issue a written notice to cure the default to the Contractor
and its Surety. The Contractor shall commence satisfactory corrective actions within 5
Working Days after receipt.
D. Notice of Termination for Default: If the Contractor fails to commence satisfactory
corrective action within 5 Working Days after receipt of the notice to cure, or to diligently
continue satisfactory and timely correction of the default thereafter, then the Owner will
recommend to the Board that the Contractor be found in default of the Contract and upon
such finding by the Board:
(1) Will terminate the Contractor’s right to perform under the Contract by issuing a written
notice of termination for default to the Contractor and its Surety;
(2) May use any materials, equipment, tools, or other facilities furnished by the Contractor
to secure and maintain the Work site; and
(3) May furnish labor, equipment, and materials the Owner deems necessary to secure and
maintain the Work site.
The provisions of this subsection shall be in addition to all other legal rights and
remedies available to the Owner.
E. Responsibilities of the Surety: Upon receipt of the written notice of termination for default,
the Surety shall immediately assume all rights, obligations, and liabilities of the Contractor
under the Contract. If the Surety fails to protect and maintain the Work site, the Owner
may do so, and may recover all costs incurred. The Surety shall notify the Owner that it is
assuming all rights, obligations, and liabilities of the Contractor under the Contract and all
money that is due, or would become due, to the Contractor shall be payable to the Surety
as the Work progresses, subject to the terms of the Contract.
Within 15 Working Days of receipt of the written notice of termination for default, the
Surety shall submit to the Owner a written plan detailing the course of action it intends to
take to remedy the default. The Owner will review the plan detailing and notify the Surety
if the plan is satisfactory. If the Surety fails to submit a satisfactory plan, or if the Surety
fails to maintain progress according to the plan accepted by the Owner, the Owner may,

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upon 48 hours written notice, exclude the Surety from the premises, take possession of all
material and equipment, and complete the Work in any way the Owner deems to be
expedient. The cost of completing the Work by the Owner shall be charged against the
Surety and may be deducted from any monies due, or which would become due, the Surety.
If the amounts due under the Contract are insufficient for completion, the Surety shall pay
the Owner, within 30 Days after the Owner submits an invoice, all costs in excess of the
remaining Contract Price.
F. Payment: The Surety will be paid for completion of the Work in accordance less the value
of damages caused to the Owner by the acts of the Contractor.
6. TERMINATION OF THE CONTRACT FOR CONVENIENCE.
The Owner may terminate the Contract if it becomes impossible or impracticable to proceed, or
because of conditions or events beyond the control of the Owner.
A. Notice: The Owner will issue a written notice of termination for convenience as follows:
(1) Personal delivery, with proof of delivery which may be made by declaration under
penalty of perjury by any person over the age of 18 years. The proof of delivery shall
show that delivery was performed in accordance with these provisions. Service shall
be effective on the date of delivery. Notices given to the Contractor by personal
delivery may be made to the Contractor’s authorized representative at the Work site;
or
(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return
receipt requested. Service shall be effective on the date of the receipt of the mailing.
Simultaneously, the Owner may send the same notice by regular mail. If a notice that is
sent by certified mail is returned unsigned, then delivery shall be effective pursuant to
regular mail, provided that the notice that was sent by regular mail is not returned.
B. Cessation of Work: Upon receipt, the Contractor shall immediately cease work, except
work the Contractor is directed to complete by the Engineer or required to complete for
public safety and convenience. The Contractor shall immediately notify Subcontractors
and suppliers to immediately cease their work.
C. Payment: The Contractor will be paid without duplication for:
(1) Work completed in accordance with Contract Documents prior to the effective date of
termination for convenience;
(2) Reasonable costs incurred in settlement of terminated contracts with Subcontractors,
suppliers, and others; and
(3) Reasonable expenses directly attributable to termination.
The Contractor shall submit a final termination settlement proposal to the Owner no
later than 90 days from the effective date of termination, unless extended, in writing,

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by the Owner upon written request by the Contractor.
If the Contractor fails to submit a proposal, the Owner may determine the amount, if
any, due the Contractor as a result of the termination. The Owner will pay the
Contractor the amount it determines to be reasonable. If the Contractor disagrees with
the amount determined by the Owner as being reasonable, the Contractor shall provide
notice to the Owner within 30 Days of receipt of payment. Any amount due shall be
as later determined by arbitration, if the Owner and the Contractor agree thereto, or as
fixed in a court of law.
7. DELAYS AND EXTENSIONS OF TIME.
A. General: If delays are caused by unforeseen events beyond the control of the Contractor,
such delays will entitle the Contractor to an extension of Contract time as provided herein,
but the Contractor will not be entitled to damages or additional payment due to such delays,
except as otherwise specified in Subsection 7C of this Contract. Such unforeseen events
may include: war, government regulations, labor disputes, strikes, fires, floods, adverse
weather, or elements necessitating cessation of work, inability to obtain materials, labor,
or equipment, required Extra Work, or other specific events as may be further described in
the Special Provisions.
No extension of time will be granted for a delay caused by the Contractor’s inability to
obtain materials unless the Contractor furnishes to the Engineer documentary proof. The
proof must be provided in a timely manner in accordance with the sequence of the
Contractor’s operations and the approved construction schedule.
If delays beyond the Contractor’s control are cause by events other than those mentioned
above, the Engineer may deem an extension of time to be in the best interests of the Owner.
The Contractor will not be entitled to damages or additional payment due to such delays,
except as otherwise specified in Subsection 7C of this Contract.
If delays beyond the Contractor’s control are caused solely by action or inaction of the
Owner, such delays will entitle the Contractor to an extension of time per subsection B of
this Contract.
B. Extensions of Time: Extensions of time, when granted, will be based upon the effect of
delays to the Work. They will not be granted for non-controlling delays to minor portions
of the Work unless it can be shown that such delays did or will delay the progress of the
Work.
C. Payment for Delays: Pursuant to Public Contract Code Section 7102, the Contractor will
be compensated for damages incurred due to delays for which the Owner is responsible.
Such actual costs will be determined by the Engineer. The Owner will not be liable for
damages which the Contractor could have avoided by any reasonable mans, such as
judicious handling of forces, equipment, or plant. The determination of what damages the
Contractor could have avoided will be made by the Engineer.

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D. Written Notice and Report: If the Contractor desires payment for a delay as specified in
subsection C above or an extension of time, it shall file with the Engineer a written request
and report of cause within 30 Days after the beginning of the delay. The request for
payment or extension must be made at least 15 days before the specified completion date.
Failure by the Contractor to file these items within the times specified will be considered
grounds for refusal by the Owner to consider such a request.
E. Time of Completion: The Contractor shall complete the Work in the time specified in the
Contract or the Special Provisions. The Contractor shall complete each portion of the Work
within the time specified as in the Contract or the Special Provisions for such portion.
Unless otherwise specified in the Contract or the Special Provisions, the time of completion
of the Contract shall be expressed in Working Days.
F. Contract Time Accounting: The Engineer will make a daily determination of each
Working Day to be charged against Contract time. These determinations will be discussed,
and the Contractor will be furnished a periodic statement showing the allowable number
of Working Days of Contract time, as adjusted at the beginning of the reporting period.
The statement will also indicate the number of Working Days charged during the reporting
period and the number of Working Days of Contract time remaining. If the Contractor
does not agree with the statement, it shall file a written protest within 15 Days after receipt,
setting forth the facts of the protest. Otherwise, the statement will be deemed to have been
accepted.
8. COMPLETION, ACCEPTANCE, AND WARRANTY.
A. Completion: The Contractor shall submit a written assertion that the Work has been
completed. If, in the Engineer’s judgment, the Work has been completed in accordance
with the Contract Documents, the Engineer will set forth in writing the date the Work was
completed. This will be the date when the Contractor is relieved from responsibility to
protect and maintain the Work, and to which liquidated damages will be computed.
B. Acceptance: Acceptance will occur after all of the requirements contained in the Contract
Documents have been fulfilled. If, in the Engineer’s judgment, the Contractor has fully
performed the Contract, the Engineer will recommend to the Board that the Contractor’s
performance of the Contract be accepted.
C. Warranty: The Work shall be warranted by the Contractor against defective materials and
workmanship for a period of 2 years. The warranty period shall start on the date the Work
was completed as determined by the Engineer.
The warranty period for specific items covered under manufacturers’ or suppliers’
warranties shall commence on the date they are placed into service at the direction of or as
approved by the Engineer in writing.
All warranties express or implied, from subcontractors, manufacturer, or suppliers, of any
tier, for the materials furnished and work performed shall be assigned, in writing, to the
Owner, and such warranties shall be delivered to the Engineer prior to acceptance of the

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Contractor’s performance of the Contract.
The Contractor shall replace or repair defective materials and workmanship in a manner
satisfactory to the Engineer, after notice to do so from the Engineer, and within the time
specified in the notice. If the Contractor fails to make such replacement or repairs within
the time specified in the notice, the Owner may perform the replacement or repairs at the
Contractor’s expense. If the Contractor fails to reimburse the Owner for the actual costs,
the Contractor’s Surety shall be liable for the cost thereof.
9. LIQUIDATED DAMAGES.
Failure of the Contractor to complete the Work within the time allowed will result in damages
being sustained by the Owner. Such damages are, and will continue to be, impracticable and
extremely difficult to determine. For each consecutive calendar day in excess of the time specified
for completion of the Work, as adjusted in accordance with Section 7 above, the Contractor shall
pay to the Owner, or have withheld from monies due it, the sum of $500.00, unless otherwise
specified in the Special Provisions.
Execution of the Contract shall constitute agreement by the Owner and the Contractor that $500.00
per day is the minimum value of the costs and actual damage caused by the failure of the Contractor
to complete the Work within the allotted time. Such sum is liquidated damages and shall not be
construed as a penalty, and may be deducted from payments due the Contractor if such delay
occurs.
10. INDEMNIFICATION
To the maximum extent permitted by Civil Code Section 2782 et seq., Owner shall not be liable
for, and Contractor shall defend, indemnify, and hold harmless Owner and its officers, agents,
engineers, architects, consultants, employees and volunteers (collectively “Owner Parties”),
against any and all claims, deductibles, self-insured retentions, demands, liability, judgments,
awards, fines, mechanics' liens or other liens, labor disputes, losses, damages, expenses, charges
or costs of any kind or character, including attorneys' fees and court costs (collectively referred to
as “Claims”), which arise out of or are in any way connected to the work covered by this Contract
arising either directly or indirectly from any act, error, omission or negligence of Contractor or its
officers, employees, agents, contractors, sub-contractors, licensees or servants, including, without
limitation, Claims caused by the concurrent negligent act, error or omission, of Owner Parties.
However, Contractor shall have no obligation to defend or indemnify Owner Parties against
Claims caused by the active negligence, sole negligence, or willful misconduct of Owner Parties.
This indemnification shall apply to all liability, as provided for above, regardless of whether any
insurance policies are applicable, and insurance policy limits do not act as a limitation upon the
amount of the indemnification to be provided by the Contractor.
11. INSURANCE.
Contractor, at its sole cost and expense, shall obtain and maintain in full force and effect throughout
the entire term of this Contract, the following-described insurance coverage, insuring not only

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Contractor and its subcontractors, if any, but also, with the exception of workers’ compensation
and employer’s liability insurance, the Owner, its officers, agents, and employees of each of them:
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence form
CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile
Liability, code 1 (any auto).
(3) Worker’s Compensation insurance as required by the State of California and
Employer’s Liability Insurance.
B. MINIMUM LIMITS OF INSURANCE
Contractor shall maintain limits no less than:
(1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and
property damage. If commercial General Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit shall apply separately
to this product / location or the general aggregate limit shall be twice the required
occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
(3) Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
C. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductible or self-insured retentions must be declared to and approved by the Owner.
At the option of the Owner, either the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the Owner, its officers, officials, employees, and
volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
D. OTHER INSURANCE PROVISIONS
The general liability and automobile liability policies are to contain, or be endorsed to
contain, the following provisions:
(1) The Owner, its officers, officials, employees, agents, and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or on behalf of
the Contractor; products and completed operations of the Contractor; premises owned,

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occupied, or used by the Contractor; or automobiles owned, leased, hired, or borrowed
by the Contractor. The coverage shall contain no special limitations on the scope of
protection afforded to the Owner, its officers, officials, employees, agents, or
volunteers.
(2) For any claims related to this project, the Contractor’s insurance coverage shall be
primary insurance as respects the Owner, its officers, officials, employees, agents, and
volunteers. Any insurance or self-insurance maintained by the Owner, its officers,
officials, employees, agents, or volunteers shall be excess of the Contractor’s insurance
and shall not contribute with it.
(3) Any failure to comply with reporting or other provisions of the policies including
breaches of warranties shall not affect coverage provided to the Owner, its officials,
employees, agents, or volunteers.
(4) The Contractor’s insurance shall apply separately to each insured against whom claim
is made or suit is brought, except with respect to the limits of the insurer’s liability.
(5) Each insurance policy required by this clause shall be endorsed to state the coverage
shall not be suspended, voided, canceled by either party, reduced in coverage or in
limits except after thirty (30) days’ prior written notice by certified mail, return receipt
requested, has been given to the Owner.
E. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less the
A:VII.
F. VERIFICATION OF COVERAGE
Contractor shall furnish the Owner with original endorsements effecting coverage required
by this clause. The endorsements are to be signed by a person authorized by that insurer to
bind coverage on its behalf. The endorsements are to be on forms provided by the Owner.
All endorsements are to be received and approved by the Owner before work commences.
As an alternative to the Owner’s forms, the Contractor’s insurer may provide complete,
certified copies of all required insurance policies, including endorsements affecting the
coverage required by these specifications.
G. SUBCONTRACTOR
Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.

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Contractors Property Damage Liability insurance shall include coverage for property
damage caused by blasting, collapse, structural injuries, or damage to underground utilities.
The policy shall not contain “x”, “c” or “u” exclusions.
Certificates of such insurance shall be filed with the Owner concurrently with the execution
of this Contract or, with Owner’s approval, within ten (10) days thereafter. Said certificates
shall be subject to the approval of the Owner.
12. WORKERS COMPENSATION.
Contractor represents that he or she has secured the payment of Worker’s Compensation in
compliance with the provisions of the Labor Code of the State of California and during the
performance of the work contemplated herein will continue so to comply with said provisions of
said Code. Contractor shall supply the Owner with certificates of insurance, in triplicate,
evidencing that Worker’s Compensation Insurance is in effect and providing that the Owner will
receive ten (10) days written notice of cancellation. If the Contractor self-insures Worker’s
Compensation, Certificate of Consent of self-insured shall be provided the Owner.
13. BONDS.
The Contractor shall forthwith furnish in triplicate two bonds, each in the amount of 100 percent
of the Contract price. One shall serve as security for the faithful performance of the work (hereafter
“Performance Bond”). The second bond shall serve as security for the faithful performance and
satisfaction of the persons furnishing materials and performing labor on the work (hereafter
“Payment Bond”). Both bonds shall be written by a surety company licensed to transact surety
business in the State of California and in the form prescribed by law.
The Performance Bond shall remain in force throughout the period required to complete the work
and thereafter for a period of 730 calendar days after final acceptance of the work. The Payment
Bond will be released 35 days after the recording date of the Notice of Completion, provided no
liens are filed with the Owner. The Payment Bond shall contain provisions such that if the
Contractor or its subcontractor shall fail to pay (a) amounts due under the Unemployment
Insurance Code with respect to work performed under the contract, or (b) any amounts required to
be deducted, withheld and paid over to the Employment Development Department from the wages
of the employees of the Contractor and subcontractors pursuant to Section 13020 of the
Unemployment Insurance Code with respect to such work and labor, then the surety will pay these
amounts. In case suit is brought upon the payment bond, the surety will pay reasonable attorneys’
fees to be fixed by the court.
14. DEFECTIVE MATERIALS; DEFECTIVE WORK.
Should any of the materials or equipment prove defective or should the work as a whole prove
defective, due to faulty workmanship, material furnished or methods of installation, or should the
work or any part thereof fail to operate properly as originally intended and in accordance with the
plans and specifications, due to any of the above causes, all within twenty four (24) months after
date on which the completed project is accepted by the Owner, the undersigned agrees to reimburse
the Owner, upon demand, for its expenses incurred in restoring said work to the condition

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contemplated in said project, including the cost of any such equipment or materials replaced and
the cost of removing and replacing any other work necessary to make such replacement or repairs,
or, upon demand by the Owner, to replace any such materials and to repair said work completely
without cost to the Owner so that said work will function successfully as originally contemplated.
The Owner shall have the unqualified right to make any needed replacement or repairs after a
written notice to cure has been served upon the Contractor and a reasonable time to cure has
expired. In the event the Owner elects to have said work performed by the undersigned, the
undersigned agrees that the repairs shall be made within a reasonable time after the receipt of
demand from the Owner. If the undersigned shall fail or refuse to comply with his obligations
under this guaranty, the Owner shall be entitled to all costs and expenses, including attorney’s fees,
reasonably incurred by reason of the said failure or refusal.
15. LABOR STANDARDS.
A. General: Contractor agrees that construction work shall be subject to the provisions of state
and local regulations. In particular, Contractor agrees to comply with all applicable Labor
Code requirements whether or not expressly stated herein.
B. Wages:
(1) General: The Contractor and each subcontractor engaged in the work shall pay each
employee an amount not less than the rate established for each trade or occupation
listed by the Director of the Department of Industrial Relations, State of California. An
employee whose type of work is not covered by any of the classified wage rates shall
be paid not less than the rate of wage listed for the classification which most nearly
corresponds to the type of work to be performed.
(2) State: The Owner has obtained from the Department of Industrial Relations the general
prevailing rate of wages in the vicinity of the work to be performed under this Contract.
These wage rates are maintained on file by Owner at its principle office and will be
made available to any interested party upon request.
(3) Enforcement: These wage rates shall be enforced under Sections 1770 through 1780 of
the California Labor Code. The Contractor shall be liable for forfeitures or penalties
incurred from noncompliance with Labor Code provisions.
(4) Payroll Records: Each Contractor and subcontractor shall keep an accurate payroll
record, showing the name, address, social security number, work week, and the actual
per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by him or her in connection with the work on the Project. Such records shall
be certified and available for inspection at all reasonable hours at the principal place of
the Contractor as required by Labor Code Section 1776. Certified payrolls shall be
submitted weekly to Owner c/o Yamabe and Horn Engineering Inc. Electronic certified
payrolls shall also be submitted weekly directly to the Labor Commissioner, Division
of Labor Standards Enforcement.

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C. Preference for Resident Labor: Whenever possible in the employment of labor for
performance of the work, the Contractor shall give preference to qualified persons residing
within the general area of the work.
D. Hours of Labor: Pursuant to the Labor Code, eight hours of labor shall constitute a legal
day's work. The Contractor or any subcontractor shall not require any more than eight
hours of labor in a day from any person employed in the performance of the work under
this Contract except for authorized work as provided under paragraph Subsection E below.
Failure of the Contractor to perform the work in accordance with this policy of the State of
California shall be deemed a failure to comply with the provisions of this Contract.
E. Overtime Work: In accordance with Labor Code Section 1813, the Contractor shall as a
penalty to the State or political subdivision on whose behalf the Contract is made or
awarded, forfeit twenty-five ($25.00) for each worker employed in the execution of the
Contract by the Contractor or by any subcontractor for each calendar day during which
said worker is required or permitted to work more than eight hours in any one calendar day
and forty hours in any one calendar week in violation of Labor Code Sections 1810-1815.
Overtime and shift work may be established as a regular procedure by the Contractor with
reasonable notice and written permission of the Owner. No work other than overtime and
shift work established as a regular procedure shall be performed between the hours of 6:00
p.m. and 7:00 a.m. nor on Saturdays, Sundays or holidays except such work as is necessary
for the proper care and protection of the work already performed or in case of an
emergency.
Contractor agrees to pay the costs of overtime inspection except those occurring as a result
of overtime and shift work established as a regular procedure. Overtime inspection shall
include inspection required during holidays, Saturdays, Sundays, and weekdays between
the hours of 6:00 p.m. and 7:00 a.m. Costs of overtime inspection will cover engineering,
inspection, general supervision, and overhead expenses which are directly chargeable to
the overtime work. Contractor agrees that Owner shall deduct such charges from payments
due the Contractor.
F. Apprentices: The Contractor and subcontractors shall comply with the requirements of
Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other requirements
may be obtained from the Director of Industrial Relations, ex officio the Administrator of
Apprenticeship Standards and its branch offices.
G. Compliance with SB 854: California Labor Code: Contractor represents that it has
complied and will continue to comply with all applicable registration and disclosure
requirements of SB 854 and acknowledges the following:
(1) No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5 [with limited exceptions from this requirement for bid purposes
only under Labor Code section 1771.1(a)]

Page 78

(2) No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant
to Labor Code section 1725.5.
(3) This project is subject to compliance monitoring and enforcement by the Department
of Industrial Relations.
(4) No bid proposals will be accepted, nor any contract entered into with a contractor
without proof of registration described above.
(5) Contractor must post any job site notices required by regulation. It is the Contractor’s
responsibility to know the current regulations.
(6) Contractor must furnish electronic certified payroll records to the Division of Labor
Standards Enforcement (“Labor Commissioner”) as required. The Contractor is
responsible for checking with the Department of Industrial Relations for any notices
regarding this requirement.
16. LAWS, REGULATIONS AND PERMITS.
A. General: The Contractor shall give the notices required by law and comply with all laws,
ordinances, rules, and regulations pertaining to the conduct of the work. The Contractor
shall be liable for violations of the law in connection with work provided by the Contractor.
If the Contractor observes that the drawings, specifications are at variance with any laws,
ordinances, rules or regulations, the Contractor shall promptly notify the Engineer in
writing of such variance. The Owner shall promptly review the matter and, if necessary,
shall issue a change order or take any other action necessary to bring about compliance
with the law, ordinance, rule, or regulation in question. Contractor agrees not to perform
work known to be contrary to any laws, ordinances, rules, or regulations.
B. Permits and Licenses: Unless otherwise specified herein, permits and licenses from
governmental agencies which are necessary only for and during the prosecution of the work
and the subsequent guarantee period shall be secured and paid for by the Contractor.
Permits and licenses of regulatory agencies which are necessary to be maintained after
completion of the guarantee period shall be secured and paid for by the Owner.
C. Patents and Royalties: The costs involved in fees, royalties or claims for any patented
invention, article, process, or method that may be used upon or in a manner connected with
the work under this Contract or with the use of completed work by the Owner, shall be paid
by the Contractor. The Contractor and Contractor's sureties shall protect, defend, and hold
Owner together with Owner's officers, agents, and employees, harmless against any and all
demands made for such fees or claims brought or made by the holder of any invention or
patent. Before final payment is made on the account of this Contract, the Contractor shall,
if requested by the Owner, furnish acceptable proof of a proper release from all such fees
or claims.
Should the Contractor, agent, employee or any of them be enjoined from furnishing or
using any invention, article, material or plans supplied or required to be supplied or used

Page 79

under this contract, the Contractor shall promptly pay such royalties and secure the
requisite licenses; or, subject to acceptance by the Owner, substitute other articles,
materials or appliances in lieu thereof which are of equal efficiency, quality, finish,
suitability and market value to those planned or required under the Contract. Descriptive
information of these substitutions shall be submitted to the Engineer for determination of
general conformance to the design concept and the construction Contract. Should the
Owner elect to refuse the substitution, the Contractor agrees to pay such royalties and
secure such valid licenses as may be requisite for the Owner, Owner's officers, agents, and
employees or any of them, to use such invention, article, material, or appliance without
being disturbed or in any way interfered with by any proceeding in law or equity on account
thereof.
17. CALIFORNIA LAW AND VENUE.
The terms of this Contract shall be governed by and construed in accordance with the laws of the
State of California applicable to contracts entered into and to be performed in California. In the
event any part of this Contract shall be held to be invalid, void, or otherwise unenforceable for any
reason, the Contract shall be modified rather that voided, if possible, in order to achieve the intent
of the parties to the extent possible and in any event, all other provisions of this Contract shall
remain valid and enforceable.
18. MUTUAL NEGOTIATION.
Contractor acknowledges that the provisions herein have been mutually negotiated and neither
party shall be construed to be the drafter of this Contract.
19. ATTORNEY’S FEES.
In the event of litigation concerning this Contract the prevailing party shall be awarded reasonable
attorney fees and costs of suit, in addition to appropriate compensatory damages or other relief
ordered for the benefit of the prevailing party.

Page 80

IN WITNESS WHEREOF, the parties have executed this Contract as set forth below

CITY OF SANGER
(OWNER)

ANDERSON
STRIPING
CONSTRUCTION, INC.
(CONTRACTOR)

By:
Nathan Olson, City Manager

By:

Date:

Title:

Approved as to Form:
City Attorney

AND

Date:
Federal Taxpayer I.D. No.

Date:

Page 81

For the Meeting of: April 2, 2026
Agenda Item No.:

CITY OF SANGER

F-6

REPORT TO THE CITY COUNCIL
To:

Mayor and Council Members

From:

Raymond Martin, Management Analyst

Subject:

Approve a Resolution Initiating Proceedings to Levy the Annual Assessment for
Sanger Landscaping and Lighting Maintenance District No. 1

Attachments: 1) Resolution 2026-24
2) Map
CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
That the City Council approve Resolution No. 2026-24, a resolution initiating proceedings to levy the
annual assessment for Sanger Landscaping and Lighting Maintenance District No. 1.
EXECUTIVE SUMMARY:
The City of Sanger has two established Landscaping and Lighting Districts that were established to
maintain city parks, landscaped areas, block walls, and streetlight operation and maintenance. Sanger
Landscaping and Lighting Maintenance District No.1 (LLMD No.1) was established in 1990 and was
amended with the passage of Proposition 218 in 1997. The assessments collected in LLMD No.1 are
now used primarily for street lighting purposes.
The annual assessment process begins with the attached resolution initiating the proceedings to levy the
assessment in the established LLMD No.1 area. This resolution does not implement the assessment but
rather initiates the process for further discussion and directs the City Engineer to prepare the appropriate
required detailed report. After the Engineer’s report is submitted, a Public Hearing will be set for further
discussion to levy the assessment.

Prepared by: __Raymond Martin
REVIEW: City Manager: ______
TYPE OF ITEM:

_X__
____
_X__
____
____

Consent
Info Item
Action Item
Department Report
Redevelopment Agency

_

Approved by: __Esperanza Rosales _____________

Finance: _______

City Attorney: _______

COUNCIL ACTION:  APPROVED  DENIED  NO ACTION

____
____
____
____

Public Hearing
Matter Initiated by a Council Member
Other
Continued to: __________

Page 82

BACKGROUND:
On June 29, 1990, the Sanger City Council established Sanger Landscaping and Lighting Maintenance
District No. 1 (LLMD No. 1) for the purpose of maintaining city parks, landscaped areas and streetlights.
The Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500 et. seq.
was designed to allow local governments the ability to collect assessments to defray the cost of
maintaining street lighting, and landscaped areas within the public right-of-way. These costs were
recognized as costs which directly benefit property owners by increasing the value of their property.
Adequate street lighting increases safety and decreases crime. Well-kept landscaped areas enhance the
quality of life in neighborhoods and directly affect the marketability and value of property.
With the passage of Proposition 218, the City of Sanger eliminated the assessment in LLMD No. 1 for
maintaining city parks and landscaped areas. LLMD No. 1 assessments are used only for street lighting
purposes.
The attached resolution initiating proceedings to levy an annual assessment, to defray the cost of
maintaining the street lighting within the LLMD No. 1 City right-of-way, begins the process for the City
to provide a public hearing, for the purpose of discussing the proposed collection of the annual assessment
for LLMD No. 1. This resolution directs the City Engineer to prepare a report in accordance with Article
4, Chapter 1 of the Streets and Highway Code of the State of California. The engineer’s report and
additional resolutions will come before the City Council for approval of the proposed assessments.
Approving this resolution does not implement the assessment; it only continues the process for further
discussion.
REASON FOR RECOMMENDATION:
The LLMD No.1 assessment is utilized to offset the costs of streetlight and right of way maintenance and
operations within the established LLMD No.1 area. Street lighting and well maintained landscaping
increases safety and the quality of life and directly affects the actual property values of homes and
businesses located in the City of Sanger.
FISCAL IMPACT:
Total assessments for fiscal year 2026-2027 are currently estimated at $136,126.00. The engineer’s report
will provide more detailed information regarding the potential revenue that may be collected if approved
by the Council.
ALTERNATIVES:
The alternative is to eliminate the assessment and absorb the expenditures into the appropriate General
Fund division budget.
ACTIONS FOLLOWING APPROVAL:
Direct the City Engineer to prepare the detailed LLMD No.1 report to be approved at a subsequent City
Council meeting.

Page 83

ATTACHMENT 1

Page 84

RESOLUTION NO. 2026-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER
INITIATING PROCEEDINGS TO LEVY ANNUAL ASSESSMENT FOR
SANGER LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, the City Council of the City of Sanger by Resolution No. 2581 on June 29,
1990 formed Sanger Landscaping and Lighting Maintenance District No. 1 pursuant to the
Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500 et.
seq. for the purpose of collecting assessments to defray the cost of maintaining the street
lighting, graffiti and vandalism abatement and City landscaping and parks in the City of Sanger;
and
WHEREAS, the City Council wishes to initiate proceedings to levy annual assessments
for the fiscal year 2026-2027 under such district which are allowed by the law; and
WHEREAS, the proposed assessment for fiscal year 2026-2027 will be imposed to
collect for street lighting and maintenance of public right of ways; and
WHEREAS, the imposition of an annual assessment for the maintenance of these
facilities is categorically exempt under the provisions of the California Environmental Quality
Act.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger
as follows:
The City Engineer of the City of Sanger is hereby ordered and directed to prepare and file
with the City Council a report in accordance with Article 4, Chapter 1 of the Streets and
Highway Code of the State of California, beginning at section 22565, include improvements
specifications for improvements, an estimate of the costs of the improvements, a diagram of the

Page 85

assessment district, and an assessment of the costs of the improvements. The improvements
shall consist of the maintenance of all the street lighting facilities and maintenance areas in the
public right of way on City property located in the City of Sanger’s Landscaping and Lighting
District No. 1.
****************
The foregoing Resolution was considered by the City Council of the City of Sanger,
California, at a regular meeting of said Council held on the 2nd day of April 2026, and approved
by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:

____________________________________
Lina Martinez, City Clerk

Page 86

ATTACHMENT 2

Page 87

E

S ACADEMY AVE

E

HOAG
AVE

S QUALITY AVE

N CT

JENSEN AV E

JE

VE
NSEN A

QUALITY
AVE

MORTON AVE

A LNUT
A VE

TAIT AVE

RECREATION
CIR

FOURTH
ST

LYN

HILL AVE

E

FINK AVE

OATMAN
AVE

WATHEN
AVE

POST AVE

LILY
AVE

BREHLER
AVE

HAWL EY AVE

R
FALLE
CIR

TUCKER AVE

LYON
AVE

R
FAL LE E
AV

Feet

CT

I ST

400

Streets

A AVE

0

City Limits

SEGUR

Legend

RAWSON AVE

N ST

COTTLE
AVE

FALLER

W

O ST

SIXTH ST

H ST
FOURT

P ST

E JENSEN AVE

O

T

S
THIRD

J ST

FIFTH ST

MEIERWOOD AVE

TRACT 5069
ST AREA 2
D
N
O
SEC

SECO ND ST

L ST

VINE AVE

STERLING
AVE

E CHURCH AVE

THIRD ST

FOURTH ST

SEQUOIA
AVE
TAMARACK
AVE

HOLT AVE

K ST

FOURTH ST

Lighting and Landcaping District

C

DR

J

JENNI AVE
TRACT 5383
AREA 1

V
IA

DR

ST

N
EN

AL
AN

ST AVE
WE

SECOND
ST

E CHURCH
AVE
LYON AV E

GLENVIEW
AVE
THIRD ST

TRACT
5166
AREA 1

HOLT AVE

O

STERLING
AVE

STERLING AVE
SANTA
FENMORE AVE
CRUZ
CLAREMONT AVE
HOLT AVE
SANTA MARIA
SANTA MONICA SANTA BARBARA
TRACT 5241
AREA 2

TAMARACK AVE

GREEN WOOD AVE

DALTON
AVE

WOOD
MEIR AVE

TRACT 5199
AREA 1

FLORENCE
AVE

A
CI

REAGAN AVE

TAMARACK
AVE

SEQUOIA AVE

GEARY AVE

Exhibit A

TRACT 5372
AREA 1

N LYON
AVE

DAISY
LANE AVE

FLORENCE AVE

FLORENCE AVE

TRACT 5267
AREA 1

K ST

GEARY AVE

TRACT 5234
AREA 1

A
AC

S INDIANOLA AVE

LORENA AVE

TRACT 5201
AREA 1

TRACT 5240
AREA 1

Path: G:\Sanger\ArcPro\Sanger_LLMD\Sanger_LLMD.aprx

ACACIA AVE

REDWOOD
AVE

TRACT 5425
AREA 1

PEARL AVE

ACACIA
AVE

E CALIFORNIA AVE

OAK AVE

RECREATION
AVE
HARRISON
AVE

N COTTLE
AVE

ACADEMY AVE

S BETHEL AVE

S FAIRBANKS AVE

E WOODS AVE

E CALIFORNIA
AVE

H AV
ITC
W
S

SIXTH ST

TH ST

SEVEN

S RAINBOW AVE

Landscape and Lighting District 1 and 2
City of Sanger

800

Page 88

HUME R
D

BENNET
T
AVE

SON WAY

JEFFE R

QUALITY
E ANNADALE
AVE
AVE

FOREST LN
EASTWOOD
AVE

HUME DR

J ST

EDGAR AVE

Streets

MY A
VE
ADE

I NDUSTRIAL AVE

MILLWOOD DR

SANGER AVE

JAMES AVE

S ORCHID
AVE

NILE AVE

KISTER
AVE

TRACT
5266
AREA 1

CHERRY AVE

S AC

S GREENWOOD
AVE
City Limits

W METZL

DEWITT AVE

LIME AVE

SWAN AVE

S BETHEL AVE

TRACT 5179
AREA 1

S NE W
MARK
AVE

M

E

MILLWOO

TUCKER
AVE

FALLER AVE

MAGNOLIA CT

K ST

OLIVE AVE

Q ST

PARK AVE

HOAG AVE

GEO
RG E
AV E

GREENWOOD
AVE

HAWLEY
AVE

LYON
AVE

IRCLE DR

C

I ST

WEST
AVE

COTTLE
AVE

DEWITT AVE

HOAG AVE

LYON
AVE

POST AVE

BREHLER
AVE
BREHLER
AVE

S INDIANOLA AVE

ELEVENTH ST
BIRCH
D DR
AVE
CYPRESS
AVE
FIR AVE

Landscape and Lighting District 1 and 2
City of Sanger

800

Page 89

Exhibit A

Path: G:\Sanger\ArcPro\Sanger_LLMD\Sanger_LLMD.aprx

R
TUCKE
AVE
N

ON AVE

Lighting and Landcaping District

Feet

TION
RECREA
AVE

E NORTH AVE

LILY AVE BETHEL/LILY ALY

ER DR E ME

TZLER DR

WALTON AVE

Legend

400

HUME
DR

GLORIA AVE

T
OS

MOIR AVE

TRACT 5448
AREA 1

0

EDGAR AVE

ALMOND AVE

TRACT 5460
AREA 1

CHERRY AVE

TRACT 5490
AREA 1

O

THIRTEENTH ST

FOURTEENTH ST

A VE

M ADROS
AVE

TRACT 5365
AREA 1

R

I ST

EDGAR AVE

GREENWOOD/RICHARD
ALY

RAWSO N

ALMOND
AVE
ALMOND/RICHARD
ALY
GEORGE/RICHARD
ALY

SIMONE
WAY

TH ST
T W E LF
ANNADALE
AVE

MY

TWELFTH ST

ICHARD
AVE

TRACT 5174
AREA 1

NTH ST

MAGNOLIA AVE

TRACT 5091
MYRTLE
AREA 2
AVE

ST

PA L
AV

OLIA
MAGN VE
A

ELEVE
E
ACA D
AVE

MAGNOLIA
AVE
ANNADALE
AVE

TRACT 5307
AREA 1

DALTON AVE

J ST

TENTH ST

TENTH

TRACT
5426
AREA 1

PALM
AVE

TENTH ST

E ANNADALE AVE

SKYLAR
AVE

P ST

TRACT 5404
AREA 1

NINTH ST

ST

N ST

SANDRA DALTON FENMORE LILY AVE
AVE
AVE
AVE

MARY AVE

EIGHTH

K ST

TRACT 5323
AREA 1

WEBSTER
AVE

L ST

WEBSTER
AVE

TRACT 5536
AREA 1

ST
EIGHTH

SEVENTH ST

MORTO
AVE

SEVENTH ST

HAWLEY AVE

JENSEN AVE

HARRIS

E JENSEN
AVE

For the Meeting of: April 2, 2026
Agenda Item No.: F-7

CITY OF SANGER

REPORT TO THE CITY COUNCIL
To:

Mayor and Council Members

From:

Raymond Martin, Management Analyst

Subject:

Approve a Resolution Initiating Proceedings to Levy the Annual Assessment for
Sanger Landscaping and Lighting Maintenance District No. 2

Attachments: 1) Resolution 2026-25
2) Map
CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
That the City Council approve Resolution No. 2026-25, a resolution initiating proceedings to levy the
annual assessment for Sanger Landscaping and Lighting Maintenance District No. 2.
EXECUTIVE SUMMARY:
The City of Sanger has two established Landscaping and Lighting Maintenance Districts that were
established to maintain city parks, landscaped areas, block walls, and streetlight operation and
maintenance. Sanger Landscaping and Lighting Maintenance District No.2 (LLMD No.2) was
established in 2004 to levy and collect assessments to cover the cost of maintaining streetlights,
landscaping, and irrigation systems within the LLMD No. 2 City public right-of-way, and to cover the
cost of maintaining special amenities located within the LLMD No. 2 public right-of-way or easements,
including, but not limited to, maintaining masonry walls, storm water holding ponds, and roundabouts.
The annual assessment process begins with the attached resolution initiating the proceedings to levy the
assessment in the established LLMD No.2 areas. This resolution does not implement the assessment but
rather initiates the process for further discussion and directs the City Engineer to prepare the appropriate
required detailed report. After the Engineer’s report is submitted and approved, a Public Hearing will
Prepared by: __Raymond Martin
REVIEW: City Manager: ______
TYPE OF ITEM:

__X_
____
__X_
____
____

Consent
Info Item
Action Item
Department Report
Redevelopment Agency

_

Approved by: ____ Esperanza Rosales__________

Finance: _______

City Attorney: ________

COUNCIL ACTION:  APPROVED  DENIED  NO ACTION

____
____
____
____

Public Hearing
Matter Initiated by a Council Member
Other
Continued to: __________

Page 90

be set for further discussion to levy and collect the assessment.
BACKGROUND:
On April 1, 2004, the Sanger City Council established Sanger Landscaping and Lighting Maintenance
District No. 2 (LLMD No. 2) to levy and collect assessments to cover the cost of maintaining streetlights,
landscaping, and irrigation systems within the LLMD No. 2 City public right-of-way, and to cover the
cost of maintaining special amenities located within the LLMD No. 2 public right-of-way or easements,
including, but not limited to, maintaining masonry walls, storm water holding ponds, and roundabouts.
The Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500 et. seq.
was designed to allow local governments the ability to collect assessments to defray the cost of
maintaining street lighting, and landscaped areas within the public right-of-way. These costs directly
benefit property owners by increasing the value of their property. Adequate street lighting increases
safety and decreases crime. Well-kept landscaped areas enhance the quality of life in neighborhoods and
directly affect the marketability and value of property.
The attached resolution initiating proceedings to levy an annual assessment, to defray the cost of
maintaining the street lighting, and landscaping within the LLMD No. 2 City right-of-way, begins the
process for the city to provide a public hearing, for the purpose of discussing the proposed collection of
the annual assessment for LLMD No. 2. This resolution directs the City Engineer to prepare a report,
which ensures that the annual assessment established for all properties within the proposed assessment
district covers the City’s cost for maintenance, related services, and incidental expenses. Assessments
may be increased each year using an inflation escalator based upon the Consumer Price Index. The
engineer’s report and additional resolutions will come before the City Council for approval of the
proposed assessments.
Approving this resolution does not implement the assessment; it only continues the process for further
discussion.
REASON FOR RECOMMENDATION:
The LLMD No.2 assessment is utilized to offset the costs of streetlight and right of way maintenance and
operations within the established LLMD No.2 areas. Street lighting and well-maintained landscaping
increases safety and the quality of life and directly affects the actual property values of homes and
businesses located in the City of Sanger.
FISCAL IMPACT:
Total assessments are currently estimated at $200,520.00. The engineer’s report will provide more detailed
information regarding the potential revenue that may be collected if approved by the City Council at a later
date.
ALTERNATIVES:
The alternative is to eliminate the assessment and absorb the expenditures into the division budget.
ACTIONS FOLLOWING APPROVAL:
Direct the City Engineer to prepare the LLMD No.2 report to be approved by the City Council.
Page 91

ATTACHMENT 1

Page 92

RESOLUTION NO. 2026-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER INITIATING
PROCEEDINGS TO LEVY ANNUAL ASSESSMENT FOR SANGER LANDSCAPING
AND LIGHTING MAINTENANCE DISTRICT NO. 2
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, the City Council of the City of Sanger by Resolution No. 3604 on April 1,
2004 formed Sanger Landscaping and Lighting Maintenance District No. 2 to levy and collect
assessments pursuant to the Landscaping and Lighting District Act of 1972, California Streets
and Highways Code Section 22500 et. seq. for the purpose of collecting assessments to defray
the cost of maintaining street lighting, landscaping, and irrigation systems within the City public
right-of-way, the maintenance of any special amenities located within the public right-of-way or
easements, including, but not limited to, maintenance of masonry walls, maintenance of storm
water holding ponds, and maintenance of roundabouts; and
WHEREAS, the City Council wishes to initiate proceedings to levy annual assessments
for the fiscal year 2026-2027 under such district which are allowed by the law; and
WHEREAS, the proposed assessment for fiscal year 2026-2027 will be imposed to
collect for street lighting and maintenance of public right of ways; and
WHEREAS, an assessment district to collect assessments for maintaining street lights,
and City landscaping is categorically exempt under the provisions of the California
Environmental Quality Act.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger
as follows:
The City Engineer of the City of Sanger is hereby ordered and directed to prepare and
file with the City Council a report in accordance with Article 4, Chapter 1 of the Streets and
Highway Code of the State of California, beginning at section 22565, including the plans and

Page 93

specifications for improvements, an estimate of the costs of the improvements, a diagram of the
assessment district, and an assessment of the costs of the improvements. The cost of the
improvements shall consist of the utilities, depreciation, and maintenance of all the street lighting
facilities and landscape maintenance areas in the public right-of-way as described above. The
City Engineer is hereby ordered and directed to ensure that the annual assessment established for
all properties within the assessment district covers the City’s cost for maintenance, related
services, and incidental expenses. Assessments may be increased each year using an inflation
escalator based upon the Consumer Price Index, California, All Urban Consumers, for each year.
****************
The foregoing Resolution was considered by the City Council of the City of Sanger, California,
at a regular meeting of said Council held on the 2nd day of April 2026, and approved by the
following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:

____________________________________
Lina Martinez, City Clerk

Page 94

ATTACHMENT 2

Page 95

E

S ACADEMY AVE

E

HOAG
AVE

S QUALITY AVE

N CT

JENSEN AV E

JE

VE
NSEN A

QUALITY
AVE

MORTON AVE

A LNUT
A VE

TAIT AVE

RECREATION
CIR

FOURTH
ST

LYN

HILL AVE

E

FINK AVE

OATMAN
AVE

WATHEN
AVE

POST AVE

LILY
AVE

BREHLER
AVE

HAWL EY AVE

R
FALLE
CIR

TUCKER AVE

LYON
AVE

R
FAL LE E
AV

Feet

CT

I ST

400

Streets

A AVE

0

City Limits

SEGUR

Legend

RAWSON AVE

N ST

COTTLE
AVE

FALLER

W

O ST

SIXTH ST

H ST
FOURT

P ST

E JENSEN AVE

O

T

S
THIRD

J ST

FIFTH ST

MEIERWOOD AVE

TRACT 5069
ST AREA 2
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For the Meeting of: April 2, 2026
Agenda Item No.: F-8

CITY OF SANGER

REPORT TO THE CITY COUNCIL
To:

Mayor and City Council

From:

Lina Martinez, City Clerk

Subject:

Approval of Agreement with CivicPlus for Agenda Management Software
(Select) and DocAccess for Compliance with SB 707 and Accessibility
Requirements

Attachment:

1.
2.
3.
4.

Resolution 2026-27
CivicPlus Agenda Management (Select) Overview
DocAccess Fact Sheet
CivicPlus Quote (Q-119757-1)

CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Staff recommends that the City Council Adopt Resolution No. 2026-27 approving an agreement with
CivicPlus for Agenda and Meeting Management (Select) software and DocAccess services, and
authorize the City Manager to execute all necessary documents.
EXECUTIVE SUMMARY:
Staff recommends approval of an agreement with CivicPlus for Agenda and Meeting Management
(Select) software and DocAccess services. These solutions will streamline agenda preparation,
improve internal workflows, and enhance public access to meeting materials. Implementation will
support compliance with SB 707, ADA, and accessibility standards by providing searchable, mobilefriendly, and multilingual access to City documents.
Prepared by:

Lina Martinez____

REVIEW: City Manager: ______
TYPE OF ITEM:

_X__
____
_X__
____
____

Consent
Info Item
Action Item
Department Report
Redevelopment Agency

Approved by: ________________________
Finance: _______

City Attorney: ______

COUNCIL ACTION:  APPROVED  DENIED  NO ACTION

____
____
____
____

Public Hearing
Matter Initiated by a Council Member
Other
Continued to: __________

Page 98

BACKGROUND:
The City of Sanger currently prepares, distributes, and archives City Council agendas, staff reports,
and meeting minutes through a largely manual and PDF-based process. While functional, this process
presents limitations in efficiency, accessibility, and compliance with evolving State requirements.
Recent updates to the Brown Act under SB 707 require enhanced public access to meetings, including
improved accessibility, transparency, and engagement. Additionally, federal and state accessibility
standards (ADA and Section 508) require public documents to be accessible to individuals with
disabilities.
To address these requirements, staff solicited a proposal from CivicPlus, a widely used municipal
software provider specializing in agenda management and public transparency solutions.
REASON FOR RECOMMENDATION:
To improve efficiency in agenda and meeting management, enhance public access and transparency,
and ensure compliance with SB 707, ADA, and accessibility requirements through the implementation
of CivicPlus Agenda Management (Select) and DocAccess services.
FISCAL IMPACT:
Based on the CivicPlus proposal (Quote No. Q-119757-1):
One-Time Costs:
• Agenda Management Implementation: $4,100
• CivicPlus Media Implementation: $850
• DocAccess Implementation: $1,500
Total One-Time Costs: $6,450
Annual Recurring Costs:
• Agenda Management Software: $7,500
• CivicPlus Media: $6,600
• DocAccess: $7,028.31
Total Annual Cost: $21,128.31
Year 1 Total (Prorated): $23,880.01
Costs will be incorporated into the City’s operating budget and may be subject to annual adjustments.
ALTERNATIVES:
None recommended.

\\nas1\shared\Forms & Templates

Page 99

ACTIONS FOLLOWING APPROVAL:
Upon City Council approval, the following actions will occur:
•

Execute agreement with CivicPlus.

•

Initiate project kickoff and system implementation.

•

Configure agenda, staff report, and minutes templates.

•

Coordinate with IT for system integration and website deployment.

•

Conduct staff training.

•

Import historical meeting records, as applicable.

•

Deploy DocAccess for ADA-compliant document accessibility.

•

Transition to new agenda management system.

•

Go live upon completion of implementation (approximately 14–16 weeks).

\\nas1\shared\Forms & Templates

Page 100

ATTACHMENT 1

\\nas1\shared\Forms & Templates

Page 101

RESOLUTION NO. 2026-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER APPROVING
AN AGREEMENT WITH CIVICPLUS FOR AGENDA AND MEETING
MANAGEMENT (SELECT) SOFTWARE AND DOCACCESS SERVICES, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City of Sanger is committed to providing transparent, accessible, and
efficient government services to its residents; and
WHEREAS, the preparation, management, and publication of City Council agendas, staff
reports, and meeting minutes are essential functions that support public participation and
governmental transparency; and
WHEREAS, recent updates to the Ralph M. Brown Act through Senate Bill 707 (SB 707)
require enhanced public access to meetings, including improved accessibility, engagement, and
transparency; and
WHEREAS, federal and state accessibility requirements, including the Americans with
Disabilities Act (ADA) and Section 508, require public documents to be accessible to individuals
with disabilities; and
WHEREAS, CivicPlus provides Agenda and Meeting Management (Select) software to
streamline agenda preparation, automate workflows, and improve public access to meeting
materials; and
WHEREAS, CivicPlus DocAccess provides automated document accessibility services,
including conversion of PDF documents into accessible, screen reader-friendly formats and
translation capabilities to support broader community access; and
WHEREAS, the implementation of these services will enhance operational efficiency,
improve compliance with SB 707 and accessibility standards, and increase transparency and
public engagement; and

Page 102

WHEREAS, the total estimated first-year cost is $23,880.01, including one-time
implementation costs and prorated annual services, with ongoing annual costs estimated at
$21,128.31, subject to future budget appropriations;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger as
follows:
Section 1.
The City Council hereby approves the agreement with CivicPlus for Agenda and Meeting
Management (Select) software and DocAccess services.
Section 2.
The City Manager is hereby authorized, empowered, and directed to execute the agreement and
any related documents necessary to implement these services on behalf of the City of Sanger.
Section 3.
The City Manager, or designee, is authorized to take all actions necessary to carry out the intent
of this Resolution, including implementation, administration, and ongoing management of the
services.
Section 4.
This Resolution shall take effect immediately upon its adoption.

Page 103

****************
The foregoing Resolution was considered by the City Council of the City of Sanger,
California, at a regular meeting of said Council held on the 2nd day of April 2026, and approved
by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:

____________________________________
Lina Martinez, City Clerk

Page 104

Select Pro
with Premium
Implementation

PS05012025

Select | 1

Page 105

Features & Functionality
Select Solution
CivicPlus’ Select software (Select) is the fastest, most
intuitive way to streamline the entire agenda management
process—from creating agenda items to managing live
meetings. It provides time-saving automation while
allowing clerks to balance these conveniences with
manual controls and overrides. Internal collaboration
with Select is easy with customized workflows, version
tracking, and built-in communication tools.
Our Pro package includes the most frequently used functionality to manage your agendas and meetings. You’ll be able
to seamlessly create agendas with the ability to assign an item status and use configurable workflows to help manage
your internal processes. Built-in integrations and a suite of APIs make working with other internal applications easy.
Select’s user-defined roadmap ensures that the product will continue to grow and adapt as transparency requirements
and compliance expectations change.

Fully Integrated, Cloud-Based Software Suite
»

User-friendly, modern interface

»

Single sign-on via the CivicPlus Platform

»

Unlimited users

»

Integrated code of ordinances

»

Unlimited storage

»

Secure Cloud-Based Hosting

»

Highly configurable to your agenda and
meeting management processes

»

Automatic Updates

»

Customer-Defined Roadmap

»

Adaptable permission settings

»

Built-in integrations with Dropbox,

»

Confidential attachments

»

Enhanced Analytics for Data Visibility

»

Field-level versioning

civicplus.com

Microsoft’s One Drive, Google Drive,
Laserfiche, Zoom, and API availability
(additional fees may apply)

Select | 2

Page 106

Agenda Management
FLEXIBLE, PERSONALIZED
DESIGNS
Standardized designs throughout the system provide
consistency and clarity to agendas, packets, staff reports,
and minutes.

E F F I C I E N T LY M A N AG E AG E N DA
PAC K E T S O F A N Y S I Z E
The software compiles your items and all the legislation,
memorandums, or supporting documentation into a
bookmarked PDF packet quickly and easily, no matter the
size of the packet. Create multiple packet versions instantly
to include or exclude specific attachments for your different
internal and external users. Last-minute changes to the agenda or packet can be made and published with minimal
effort.
Administrators choose what they publish to the public, internal users, and elected or appointed officials and when
the information goes out. Automated email notifications can be enabled so all users, both internal and external, know
when the meeting documents are published.

C O N V E N I E N T, A N Y T I M E AG E N DA M O D I F I C AT I O N S
Changes to the agenda can be made at any time by administrators without affecting global configurations or settings.
Drag-and-drop reordering allows you to move items and automatically renumbers everything on the agenda. Onetouch copy and move functions enable you to duplicate or move agenda items from meeting to meeting, eliminating
the need for duplicate data entry.

Item Management
C R E AT E AG E N DA I T E M S A N D S TA F F R E P O R T S I N S E C O N D S
An easy-to-use item entry allows staff members to enter agenda items, upload attachments, and collaborate with
each other to make items meeting ready. Configurable field types and our embedded text editor ensure that you are
capturing all the information needed for Select to generate staff reports. Automated PDF file conversion and builtin integrations with Microsoft’s OneDrive and Google Drive simplify the inclusion of supporting documentation and
attachments.

M A N AG E T H E M E E T I N G R E A D I N E S S O F I T E M S
Update item statuses (approved, in-progress, tabled, etc.), assign tasks to staff members to update item content and
attachments, leave comments on items, and be notified when changes are made to items.
civicplus.com

Select | 3

Page 107

A U TO M AT E YO U R A P P R OVA L S P R O C E S S
The workflow engine streamlines the routing of your agenda items, automates notifications, and gives full
transparency to collaborators as it passes through the approval process. As contributors change items, the system
tracks revisions, keeping them visible within the item fields and on the item timeline. In-app messaging and task
assignments keep everyone in the loop and agenda prep moving forward.

C U S TO M TAG S TO G R O U P L I K E AG E N DA I T E M S
Administrators can set up tags that can be used by staff when creating their agenda items for improved searching and
reporting. Associate like content with pre-defined tags relevant to your community.

Board Portal
F L E X I B L E AC C E S S
Your officials can choose how to access meeting content—helping them work better, faster. Efficiently deliver packets
of any size by paper, email, Dropbox, Google Drive, or post to the Board Portal. It is optimized for all devices, including
desktops, laptops, and tablets. No separate application required.

A P E R S O N A L M E E T I N G R E P O S I TO R Y
Give officials a personal, secure location to review and take notes
on all meeting content, including agendas, supporting documents,
minutes, and media.

F I N D W H AT YO U N E E D - FA S T E R
Agenda and Meeting Management Select automatically indexes
published meeting content with Board Portal search functionality,
so it is easy for officials to find information quickly. Our full-text
search tool empowers officials to locate published meeting content
by searching a keyword, date range, and more. An item summary
view allows officials to see the motions, votes, and any comment or
discussion on the item that was recorded in the meeting minutes in
an intuitive display, preventing a manual search through full minutes
documents.

civicplus.com

Select | 4

Page 108

Public Resident Portal
F E AT U R E S
•

Resident portal to embed on any webpage gives
access to all meeting content on a single page

•

PDF downloads of Agenda, Packet, Minutes,
Notices, and Other pertinent meeting documents

•

HTML agenda view hyperlinks attachments within
the meeting agenda for direct access to specific
documents

•

Full-text search and filtering options

•

Email notifications

•

Social sharing

•

Mobile-responsive

•

Custom branding

•

Side-by-side agenda and video display with
optional CivicPlus Media live streaming and ondemand video service (additional fees apply)

•

Optional Motions and Vote minutes display updates
the HTML agenda view to allow residents to quickly see the final disposition of agenda items without having
to read full minutes documents

•

Integrated live or on-demand video with timestamps to easily jump to desired content (additional fees apply)

•

Optional public commenting forum

•

Easily jump to past, current, upcoming events with an embedded calendar and continuous scrolls

C O N T E N T AC C E S S I B I L I T Y
It’s not enough to be transparent by publishing your agendas and other meeting documents online. Your meeting
content must be accessible to all members of the public.
Closed captioning is also available with our CivicPlus Media service for live streaming and on-demand video.
Additional fees apply for CivicPlus Media and closed captioning.

C O N T E N T T R A N S PA R E N C Y
Build public trust with access to fully searchable meeting content, including legislative decisions and public meeting
videos. Meet municipal transparency requirements while keeping residents engaged and informed.

civicplus.com

Select | 5

Page 109

Minutes Module
A U TO M AT E D M I N U T E S S E T U P
A fully-integrated Minutes module will automatically migrate all your agenda content. No manual pre-meeting minutes
setup or agenda import is required. Move from the meeting agenda to the Minutes module with a single click.

K E E P U P W I T H T H E M E E T I N G AC T I O N
Meetings move fast. Select’s cloud-based platform allows you to move quickly through your agenda items, recording
official actions and discussion, without having to wait for the system to catch up. The clean, intuitive interface gives
single-screen access to all your meeting controls.

S P E A K E R M A N AG E R
Speakers can be added to the discussion at any time during
the live meeting, while the built-in speaker timer helps keep
meetings running efficiently.

E A S Y, I N T U I T I V E M I N U T E S TA K I N G
While in your live meeting, use the Minutes module to capture
critical meeting actions from a single screen with a clean and
intuitive user interface. Take roll and manage attendance,
record motions and votes, enter speaker information, and
record comments or discussion to be brought into your
minutes document.
If using CivicPlus Media’s integrated video streaming and video-on-demand service, you can also create timestamps
for the accompanying video during the live meeting. Additional fees apply.

civicplus.com

Select | 6

Page 110

The Civic Impact Platform
For governments to operate smoothly, departments, staff, and residents need to be able to find answers, complete
their tasks, and communicate without hassle. CivicPlus connects all of your teams and functions, so they work better
together for your community. With the Civic Impact Platform, you can:
•

Modernize and connect every function.

•

Strengthen compliance, accessibility, and readiness.

•

Consolidate onto a comprehensive, purpose-built platform.

•

Deliver a singular, personalized resident experience.

•

Empower staff effectiveness.

EXAMPLES OF MEANINGFUL CIVIC IMPACT INTEGRATIONS
The following are examples of integrations between the CivicPlus Agenda and Meeting Management Select with
other CivicPlus solutions and tools. If you have yet to experience all that CivicPlus can provide, please reach out for
additional information and a quote.

•
•

Set-up a workflow to post in Web Central’s News Flash once you’ve published your
meeting documents.
Automatically add agenda or minute files to Web Central’s Document Center to be
displayed on your website after they are published in Select.
Meeting information and dates are automatically integrated to the Web Central’s Calendar.
Meeting files are automatically included in the website’s search results.

•
•
•

Send adopted ordinances to the Codification Legal Team in one click.
Send ordinances straight to your online code portal as “Adopted and Not Yet Codified”.
Instantly link your online code to the meeting content produced within Select.

•

Share high-definition, on-demand video or live video feeds of your meetings directly
from Select and CivicPlus Media, seamlessly integrated with your meeting agendas and
equipped with clear bookmarking and navigation.

•

Third-party integrations examples include integrations with Zoom, Webex, and
GoToMeetings, and with Laserfiche, Google Drive, Dropbox, and other APIs.

•

Municipal
Websites Central
(Web Central)

Codification

•

CivicPlus Media

Integration Hub

civicplus.com

Select | 7

Page 111

Hosting & Security
Redundant power sources and internet access ensure consistent and stable connections. We invest over 1.0M annually
to ensure we adapt to the ever-changing security landscape while providing maximum availability. CivicPlus’ extensive,
industry-leading process and procedures for protecting and hosting your site are unparalleled.

C LO U D - H O S T I N G W I T H A Z U R E
The infrastructure is fully hosted within the Azure Cloud environment using their Infrastructure as a Service (IaaS)
model. Using a mix of Azure Virtual Machines and Storage Accounts, all processing and data storage is done within
this environment. All users need is a web browser to access and utilize the application. Your system is monitored
24/7/365 with a 99.9% guaranteed up-time (excluding maintenance). Additional details regarding our hosting and
security services can be provided upon request.

D I S A S T E R R E C OV E R Y
Agenda and Meeting Management Select utilizes Azure’s Site Recovery Services and Geographically Redundant
Storage Accounts (GRS) to provide disaster recovery between Azure regions. All data is written to a GRS account,
which creates copies of that data in data centers across multiple Azure regions, so access to the data is always
available. Site Recovery Services allows us to quickly spin up and failover to clones of our Azure Virtual Machines.

civicplus.com

Select | 8

Page 112

Implementation
Project Timeline
14 - 16 Weeks
While every implementation is unique, the following timeline can provide you with information about the different
implementation stages and what you can expect at each stage.

•

P H A S E 1 : I N I T I AT E

deliverables, and an implementation questionnaire to capture
details for your configuration
•

P H A S E 2 : A N A LY Z E

Project Kickoff and communication including timeline,

Design Review meeting to review and discuss needs for
proposed Agenda, Minutes, and Item/Staff Report designs

•

Obtain internal approvals on proposed designs and send in
final approval

PHASE 3: DESIGN &
CONFIGURE

•

Configuration of designs

•

Configuration of up to 10 boards

•

Configuration of up to 10 meeting types

•

Configuration of up to 10 approval workflows

•

Configuration of up to 1 item/staff report

•

Virtual consulting session(s) to review current processes and
documents and discuss desired goals, best practices, and

PHASE 4: OPTIMIZE

configuration options
•

Configuration is completed and handed off for review, testing,
and feedback

P H A S E 5 : E D U C AT E
PHASE 6: L AUNCH

civicplus.com

•

Configuration adjustments made per submitted feedback

•

Live, virtual training sessions are conducted within configured
site

•

First Live Meeting and System Launch

•

Access to live chat features, Technical Support and
introduction to Live Care

Select | 9

Page 113

Implementation Approach
Implementation & Support Experience Designed for You
The Select Implementation Team has experience and expertise to help administrations of any size transform the entire
meeting management process. We know implementation can’t be a one size fits all solution and offer flexible packages
designed to meet your desired outcomes.
Our Premium Implementation Package is the perfect fit for transforming complex agenda and meeting processes.
Have CivicPlus create original designs that meet the specific needs of your Agendas, Minutes, and Item/Staff Reports.
A dedicated and knowledgeable Implementation Team will manage your project from end-to-end—consulting and
collaborating with your team to build confidence navigating the system, configuring the system to automate your
process, and delivering live virtual training to your users.
Beyond implementation, your users will feel empowered by our in-application support tools, a full online help center, as
well as phone, email, and live chat support with members of the dedicated, award-winning Technical Support team.

C O N S U LT I N G
Up to Two Hours of Virtual Consultation
During this consulting session, your implementation consultant will be reviewing your submitted project questionnaire
with your key project staff. The implementation consultant will review your agenda, minutes, and item/staff report
designs and discuss the configurations that will be made to ensure your workflows match your current agenda and
meeting processes.

D E S I G N C O N F I G U R AT I O N S
We will configure the following consistent with your branding and content needs:
•

One original Agenda Design with both four Section Designs and four Item Designs per Agenda Design

•

One original Minutes Design with two Discussion Designs

•

One original Item/Staff Report Design with up to 32 fields; eight system defaults, eight text boxes, eight check
boxes, and eight date fields

Additional design configurations and approval workflows can be purchased as needed. For no additional cost,
Approval Workflows can be created from scratch and Meeting Types can be duplicated and modified—while still
making use of existing designs—by administrative users at any time using Help Center resources.

TRAINING
Up to Four Hours of Virtual Training
Your implementation consultant will guide user groups through live, virtual training sessions using your custom
configured Agenda and Meeting Management Select solution. We recommend no more than 20 users per session.
Individual sessions are either 30 or 60 minutes in duration.
civicplus.com

Select | 10

Page 114

Optional Enhancements
Live Meeting Manager
Our Live Meeting Manager enhances the live meeting by integrating the board portal and added audience display
pages for a unified live meeting experience, with you in control. Time-saving automations help you keep pace with the
meeting and keep board members and meeting participants engaged.

Engage Participants

Electronic Voting

Keep meeting participants engaged with in-

Initiate electronic votes with one-click and allow

chamber displays, including a welcome screen,

board members to privately cast votes within

the current item, speaker, countdown timer,

the Board Portal.

motion, or vote results.

Current Item Control

Display Speaker Details

One-click control updates the Board Portal

One-click control displays current speaker

and Audience Display to the current item being

details and timer within the Board portal and

discussed.

Audience Display page.

Board Member Requests

Chairperson Controls

Board members can request to be formally

Enable chair view to allow designated

recognized or added to the speaker queue from

chairperson to set the current item, and call

within the Board Portal.

speakers from within the Board Portal.

civicplus.com

Select | 11

Page 115

CivicPlus Media
Today’s digitally minded residents are logging more hours watching online video than ever before, and they are
searching for content that ranges from entertaining to informative. For local governments, video is a powerful
mechanism for sharing news and events, encouraging civic participation, meeting transparency requirements, building
a brand, recruiting employees, and encouraging residents to develop a sense of civic pride.
Media is a core component of the Civic Experience Platform and is accessible through CivicPlus Municipal Websites
and CivicPlus Agenda & Meeting Management Select. With CivicPlus Media, you can integrate live or recorded videos
of meetings and events anywhere on your CivicPlus website that are easily accessible by residents from any desktop
computer or mobile device—no technical or coding skills necessary.

SIMPLE LIVE STREAM RECORDING
•

Immediate availability of recorded videos for on-demand viewing–no additional steps or manual file uploads

•

Convenient integration with social media platforms including Facebook and YouTube

•

High-definition video for professional-quality presentations

•

Link meeting agendas and bookmarks

•

Auto-start recordings of meetings, so video viewers never miss a moment of live proceedings

C I V I C P L U S M E D I A + ZO O M
•

Password protect each meeting to prevent Zoombombing

•

Create and share a Zoom meeting ID number only with elected officials and key staff when necessary

•

Mute resident participants when open comment session has ended

•

Control the meeting within Zoom and protect participants from attempting a screen share

•

Allow residents to sign up to receive a link that will allow them to issue public comments and share their
screen during the session

•

Record and automatically upload meeting videos for on-demand playback

civicplus.com

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Boards & Committees Module
The module handles the process of managing the board itself.

T H R E E DA S H B OA R D S
•

Upcoming open seats (vacancies)

•

Number of appointments

•

Number of applicants

B OA R D M A N AG E M E N T
•

Board Rules (number of seats, term length, max # of terms, etc.)

•

Board Appointments

•

Board Documents (file storage)

•

Board Roster

•

Board Liaisons

•

Letter and Email Template

A P P O I N T E E A N D A P P L I C A N T M A N AG E M E N T
•

Custom Reporting

•

Application Tracking

•

Appointment Tracking

•

Bulk Letter Creation

•

Bulk Email Creation

•

Mailing Labels

civicplus.com

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Page 117

Board Applications

Board Applications Offers:

Powered by CivicPlus’ Process Automation and Digital

•

A mobile-responsive interface

Services solution, our Board Applications solution provides a

•

A cloud-based application

comprehensive, digital solution to empower local government

•

Multi-board management for

administrations to recruit, vet, and appoint civic board
members and successfully facilitate ongoing board operations.

communities of every size
•

Configurable workflows to accommodate
a variety of vetting processes

Provide your residents with an easy-to-use online portal

•

embedded in your website. This will enable them to
directly apply to open board member seats with your civic

Easy implementation, customization, and
ongoing management

•

End-to-end data encryption

organizations.
For administrative managers, our Board Applications solution powers a singular, consistent, and frictionless process
for recruiting civic-minded leaders and then receiving and reviewing qualified candidate applications.
Recruitment – Promote all your administration’s open board positions, making it easy for passionate community
members to identify areas where they can contribute to community initiatives.
Application Submissions – Residents can easily submit their applications for open board positions at any time from
any device. No paper, no stamps, no town hall drop-offs. All personally identifiable information (PII) is stored and
transmitted securely to protect candidate data and meets the digital accessibility requirements of the Americans with
Disabilities Act.
Transparent Communications – Build applicant trust with transparent communications throughout the application
and selection process. Customize email templates for automatically generated communications issued throughout the
process as the selection committee reviews applications and makes candidacy determinations.
Review and Select Candidates – Receive notifications about new applications to ensure prompt actions and digitally
route applicants to board selection committees for review and collaboration.
Board Operations – Help your civic organizations collaborate remotely using the included board operation
functionality. Create board-specific profiles to store meeting schedules, member rosters, and current and upcoming
chair vacancies.
Reporting and Analytics – View and export board data to help inform future administrative and organization-specific
leadership strategies.
Advanced Search – Are you looking for a specific piece of information? Your Board Application portal includes
advanced search functionality to save you time.

P OW E R A U TO M AT E C O N N E C TO R
Additionally, the optional addition of the Power Automate Connector extends data movement functionality of our
Process Automation system to feed data directly out to Office 365 products like SharePoint, Excel, etc. This easy, no
code solution can automate many of your staff’s daily routines and functions.

civicplus.com

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Page 118

Platform Identity Provider (IdP) Integration
More often, local government IT teams are looking to implement single sign-on (SSO) functionality to simplify user
access to all web and cloud-based applications without requiring individual authentication. The CivicPlus’ Platform IdP
Integration capabilities provide local governments with the following conveniences:
•

Faster and easier access to vital third-party solutions that integrate with your CivicPlus unified applications,
such as CivicPlus’ Municipal Websites, Recreation Management, and Agenda and Meeting Management Select

•

Reduced password and account maintenance

•

The ability to log into your CivicPlus software accounts from any device with an Active Directory username
and password

•

Auto-account generation

•

Group syncing

•

Customization of the design of your active directory login page

We offer integration with Microsoft’s Entra ID (formerly Azure AD), Microsoft’s Active Directory Federation Services
(AD FS) versions 3.0, 4.0, and 5.0, and Okta.

Laserfiche Integration
With a third-party integration in Integration Hub you can route data to Laserfiche’s cloud-hosted solution.

Historical File Import
As part of your implementation project, we will import a specified number of meetings to your new system. Choose an
import with or without videos in increments of up to 500, 500-750, or 750+ meetings.
The process includes indexing your imported agendas for keyword searching and retrieval. You and your residents will
still have access to this historical information with increased functionality. Historic meeting documents imported into
Select by your implementation consultant will be optimized for character recognition to improve complete text search,
and accessibility for screen reading assistive devices.

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DocAccess

DocAccess
Simplify compliance by automatically converting all current and future PDFs into
screen reader-friendly, WCAG 2.1 AA-aligned HTML transcripts.
Key Benefits:
Align all current and future PDFs to ADA

Eliminate access barriers with 150+

standards by automatically converting

language translations, optional live visual

documents to WCAG 2.1 AA-aligned,

interpretation support, and interactive

screen reader-friendly HTML transcripts

document outlines

Empower residents to explore content

Save time, resources, and stress while

with a searchable, mobile-friendly HTML

effortlessly aligning even complex

format and built-in Ask a Question tool

documents to accessibility standards

150+

1 Day

5 Minutes

language translations
provided

to set up on your website

for new PDFs to be automatically
detected and converted

888-228-2233 | CivicPlus.com

Page 120

Instantly Convert Documents to
HTML Transcripts
Once DocAccess is activated, all PDF links on your website
automatically open in the mobile-friendly DocAccess view. Residents
can use the print-friendly version or the HTML transcript, which
includes detailed alt text for images.

Align Tricky Documents to WCAG 2.1 Standards
DocAccess is built for the complexity and range of
government documentation. Use it to convert even your most
difficult PDFs, including:
•

Historical and handwritten

•

documents
•

Complex RFPs with diagrams

scanned maps
•

and decision trees
•

Multi-column brochures with

Comprehensive financial audits

Scanned legal documents
and budgets with handwritten
signatures

Translate into 150+ Languages
Over 150 built-in language translations can be applied to the HTML
transcript with one click. Translations also apply to DocAccess
features, including the Ask a Question tool.

Ready to see it for yourself?
Get a Demo

888-228-2233 | CivicPlus.com

Page 121

CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
US

Client:
City of Sanger, CA
SALESPERSON
Jake Andrade

Statement of Work
Q-119757-1
3/26/2026 10:20 PM

Quote #:
CivicPlus Pricing
Approval Date:
Expires On:

5/15/2026

Bill To:
SANGER CITY, CALIFORNIA
Phone
(858)
762-3733

EMAIL
[email protected]

DELIVERY METHOD

PAYMENT METHOD
Net 30

Discount(s)

QTY

PRODUCT NAME

DESCRIPTION

DISCOUNT %

12 Month
Value

1.00

AMM: Year 1 Annual Fee
Discount

Year 1 Annual Fee Discount

0

USD -7,050.00

1.00

PDF Accessibility Year 1 Annual
Fee Discount

Year 1 Annual Fee Discount

0

USD -1,930.38

One-time(s)

QTY

PRODUCT NAME

DESCRIPTION

DISCOUNT %

12 Month
Value

1.00

AMM Select: Pro Premium
Implementation

Pro Premium Implementation; Includes
config. of up to 10 meeting types, up
to 10 boards, 1 approval workflow per
meeting type, 4 hrs of training, and 2
hrs of consulting; Includes 1 original
agenda, 1 original minutes, and 1
original staff report design

0

USD 4,100.00

1.00

CivicPlus Media: Implementation
Fee

CivicPlus Media: Implementation Fee

0

USD 850.00

1.00

DocAccess Implementation

Implementation of DocAccess

0

USD 1,500.00

Page 1 of 3

Page 122

Recurring Service(s)

QTY

PRODUCT NAME

DESCRIPTION

DISCOUNT %

12 Month
Value

1.00

AMM Select: Pro Annual Fee

AMM Select: Pro Annual Fee

0

USD 7,500.00

1.00

CivicPlus Media: Annual Fee

CivicPlus Media Annual Fee: Unlimited
storage, unlimited users, up to 3
concurrent streams

0

USD 6,600.00

1.00

DocAccess

DocAccess is a document accessibility
platform that scans, converts, and
monitors PDF documents on websites
to support ADA and Section 508
compliance efforts for users with
disabilities.

15

USD 7,028.31

List Price - Initial Term Total

USD 34,410.75

Total Investment - Prorated Year 1
Annual Recurring Services (Subject to Uplift)
Total Days of Quote:457
Initial Term
Initial Term Invoice Schedule

USD 23,880.01
USD 21,128.31

Beginning at signing and ending 6/24/2027,
Renewal Term 6/25 each calendar year
$4,100 invoiced at signing. Remainder invoiced 6/25/2026.

The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are
prorated and co-termed to align with the Client’s current billing schedule and the Annual Recurring Services amount will
subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.
This Statement of Work ("SOW") shall be subject to the terms and conditions of Master Services Agreement signed
by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https://
www.civicplus.help/docs/civicplus-legal-stuff (collective, the "Agreement"). By signing this SOW, Client expressly agrees
to the terms and conditions of the Agreement, as though set forth herein.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive
the applicable invoice according to the terms of the invoicing schedule outlined herein.
Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any
terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms,
the Agreement or this SOW.

If the customer has subscribed to the DocAccess services, which is evidenced by the DocAccess line item shown above,
the covered domains for the service shall be limited to:
Unlimited pages plan
https://www.ci.sanger.ca.us/
https://www.ci.sanger.ca.us/agendacenter
Page 2 of 3

Page 123

Acceptance of Quote # Q-119757-1
The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions
incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”).
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/

Authorized Client Signature

CivicPlus

By (please sign):

By (please sign):

___________________________________
Printed Name:

___________________________________
Printed Name:

___________________________________
Title:

___________________________________
Title:

___________________________________
Date:

___________________________________
Date:

___________________________________

___________________________________

Organization Legal Name:
___________________________________
Billing Contact:
___________________________________
Title:
___________________________________
Billing Phone Number:
___________________________________
Billing Email:
___________________________________
Billing Address:
___________________________________
___________________________________
Mailing Address: (If different from above)
___________________________________
___________________________________
PO Number: (Info needed on Invoice (PO or Job#) if required)
___________________________________
Page 3 of 3

Page 124

For the Meeting of:
Agenda Item No.:

CITY OF SANGER

April 02, 2026

G-1

REPORT TO THE CITY COUNCIL
To:

Mayor and Council Members

From:

Amanda Champion, HR Manager

Subject:

Introduction and first reading of an ordinance to amend the CalPERS contract
for the Sanger Police Associations members removing the 3.56% cost share.

Attachments:

Ordinance 2026-03
Exhibit: Contract Amendment

CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Introduce for first reading by title only an Ordinance of the City Council of the City of Sanger
Authorizing an Amendment to the Contract Between the City Council of the City of Sanger and the
Board of Administration of the California Public Employee’s Retirement System and waive further
reading.
EXECUTIVE SUMMARY:
The City of Sanger City Council and the Sanger Police Officer’s Association negotiated the elimination of
the 3.56% employee cost sharing provision for their CalPERS contract. This is part of the formal process
to execute the contact amendment.
BACKGROUND:
Fiscal year 2025-2026 MOU negotiations resulted in the elimination of the employee cost share
provision. CalPERS process for adopting contract changes includes the following steps and timeline:

Prepared by:

Amanda Champion

REVIEW:

City Manager:

TYPE OF ITEM:

X
X

Consent
Informational Item
Action Item
Department Report

Approved by:
Finance:

City Attorney:

COUNCIL ACTION:  APPROVED  DENIED  NO ACTION

Public Hearing
Matter Initiated by a Council Member
Other:
Continued to:

Page 125

•
•
•
•
•

Adoption of a Resolution of Intent – March 19, 2026, City Council Meeting- completed
Introduction and First Reading of the Ordinance – April 2, 2026, Council Meeting
Final Ordinance and Resolution Adoption – Tentatively April 16, 2026, Council Meeting
Effective date of Ordinance-Tentatively May 16, 2026
Effective date of Contract Amendment- Tentatively May 30, 2026

Pending no delays, the contract and elimination of the cost share will be effective May 30, 2026.
REASON FOR RECOMMENDATION:
To effectuate the negotiated CalPERS change.
FISCAL IMPACT:
Of the total negotiated MOU items increase of approximately $230,000, approximately $130,000 of that is
related to the elimination of the 3.56% cost share provision, which will be allocated to the General Fund
(101), Measure S Fund (208), Local Public Safety Fund (255), SLESF/AB 3229 Fund (256), and
Community Facilities District Fund (261).
ALTERNATIVES:
None.
ACTIONS FOLLOWING APPROVAL:
If approved, the Ordinance will be scheduled for a second reading, public hearing, and adoption at the April
16, 2026, Council Meeting.

Page 126

ORDINANCE NO. 2026-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF SANGER AND THE BOARD OF
ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIRMENT SYSTEM.
The City Council of the City of Sanger does ordain as follows:
Section 1.
That an amendment to the contract between the City Council of the City of Sanger and the Board of
Administration, California Public Employees' Retirement System is hereby authorized, a copy of said
amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though
herein set out in full.
Section 2.
The City Manager of the City of Sanger is hereby authorized, empowered, and directed to execute said
amendment for and on behalf of said Agency.
Section 3.
This Ordinance shall take effect 30 days after the date of its adoption, and prior to the expiration of
fifteen (15) days from the passage thereof shall be published at least once in the
The Mid-Valley Times, a newspaper of general circulation, published and circulated in Fresno County and
thenceforth and thereafter the same shall be in full force and effect.
Adopted and approved this 16th day of April 2026.

Attest:

_________________________________________
Mayor

_______________________________
Clerk
PERS-CON11A (Rev. 1/28/19) (Amendment)

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Page 132

For the Meeting of: April 2, 2026
Agenda Item No.:
G-2

CITY OF SANGER

REPORT TO THE CITY COUNCIL
To:

Mayor and Councilmembers

From:

Greg Tarascou, Fire Chief

Subject:

Update of the Fresno County Multi-Jurisdictional Hazard Mitigation Plan

Attachments:

Resolution No. 2026-26

CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
That the City Council adopts Resolution No. 2026-26 formally adopting the updated Fresno County
Multi-Jurisdictional Hazard Mitigation Plan and amending the Safety Element of the City’s General
Plan to incorporate the same by reference.
EXECUTIVE SUMMARY:
The Disaster Mitigation Act of 2000 (Public Law 106-390) and the implementing regulations set forth
by the Interim Final Rule published in the Federal Register on February 26, 2002 (44 CFR §201.6) and
finalized on October 31, 2007, require that a Local Hazard Mitigation Plan (LHMP) be prepared before
a disaster to guide risk reduction activities prior to an event.
The City of Sanger participated in the original planning process in 2008-2009 with the City Council
adopting Resolution No. 4163 approving the Fresno County Multi-Jurisdictional Hazard Mitigation Plan
and the “Annex” component of the same specifically applicable to the City of Sanger on August 6, 2009.
Approval of the proposed plan will enact the latest LHMP and incorporate it into the Safety Element of
the General Plan. The LHMP is being adopted by multiple surrounding agencies. The plan will not
only promote community safety but will also potentially create funding opportunities for the city.

Prepared by: _Greg Tarascou
01484.0001 2098366.1

_

REVIEW: City Manager: ______

TYPE OF ITEM:

____
____
__X_
__X_
____

Consent
Info Item
Action Item
Department Report
Redevelopment Agency

Approved by: _______________________
Finance: _______

City Attorney: ______

COUNCIL ACTION: APPROVED DENIED NO ACTION

____
____
____
____

Public Hearing
Matter Initiated by a Council Member
Other
Continued to: __________

Page 133

BACKGROUND:
The purpose of hazard mitigation is to reduce or eliminate long-term risk to people and property from
hazards. Fresno County, along with other participating jurisdictions developed this multi-jurisdictional
LHMP to make the County and its residents less vulnerable to future hazard events. This plan was
prepared pursuant to the requirements of the Disaster Mitigation Act of 2000, so that Fresno County
would be eligible for the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation
Assistance Grants, including pre-disaster and hazard mitigation grant programs as well as lower flood
insurance premiums (in jurisdictions that participate in the National Flood Insurance Program’s
Community Rating System).
The local plan was originally developed in 2007-2008 and FEMA approved in 2009. The plan was
comprehensively updated in 2024 with subsequent FEMA approval in spring of 2025. The County
followed a planning process in alignment with FEMA guidance during its original development and
update, which began with the formation of a hazard mitigation planning committee comprised of key
county, city and district representatives and other stakeholders. The City was represented on the
committee by the Fire Chief and the Community Risk Reduction Officer along with support of other
city staff.
City staff conducted a risk assessment that identified and profiled hazards that pose a risk to the City,
assessed the City’s vulnerability to these hazards, and examined the capabilities in place to mitigate
them. The City, along with Fresno County is vulnerable to several hazards that have been identified,
profiled and analyzed in this plan. Floods, severe weather, drought and agricultural hazards are among
the hazards that can have a significant impact on the City. The local findings are represented as part of
the overall hazard mitigation plan.
Information in this plan will be used to help guide and coordinate mitigation activities and decisions for
local land use policy in the future. Proactive mitigation planning will help reduce the cost of disaster
response and recovery to communities and their residents by protecting critical community facilities,
reducing liability exposure and minimizing overall community impacts and disruptions. The Fresno
County planning area has been affected by hazards in the past and is committed to reducing future
impacts from hazard events and becoming eligible for mitigation-related federal funding.
The plan is comprehensive at more than 1,400 pages long. It is available to the public at:
www.fresnocountyca.gov/files/sharedassets/county/v/1/resources/fresno-county-emergency/fresnocounty-hmp-final.pdf
In the plan the City of Sanger is specifically identified in Annex K (starting at page 1,228). Within this
Annex are general details about the City, specific data and review of identified hazards and mitigation
capabilities. The Planning Commission has reviewed this plan and has recommended the General Plan’s
Safety Element be amended to incorporate the LHMP consistent with the requirements of AB 2140.
REASON FOR RECOMMENDATION:
Adopting the updated plan and incorporating it into the Safety Element for the General Plan will not
only provide additional safety for the community but will also comply with the requirements of AB
2140.
FISCAL IMPACT:
\\nas1\shared\Forms & Templates
01484.0001 2098366.1

Page 134

No costs to the City for adopting this resolution.
ALTERNATIVES:
There are no viable alternatives.
ACTIONS FOLLOWING APPROVAL:
The plan will be submitted to the California Office of Emergency Services and FEMA Region IX officials
for their final approval per the requirements of the Disaster Mitigation Act of 2000.

\\nas1\shared\Forms & Templates
01484.0001 2098366.1

Page 135

RESOLUTION NO. 2026-26
A RESOLUTION OF THE CITY OF SANGER ADOPTING THE FRESNO COUNTY
MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN UPDATE 2025
WHEREAS, the City of Sanger recognizes the threat that natural hazards pose to people
and property within our community; and
WHEREAS, undertaking hazard mitigation actions will reduce the potential harm to
people and property from future hazard occurrences; and
WHEREAS, an adopted Multi-Jurisdictional Hazard Mitigation Plan is required as a
condition of future funding for mitigation projects under multiple Federal Emergency
Management Agency (FEMA) pre- and post-disaster mitigation grant programs; and
WHEREAS, the City of Sanger fully participated in the FEMA-prescribed mitigation
planning process to prepare this Multi-Jurisdictional Hazard Mitigation Plan; and
WHEREAS, the California Office of Emergency Services and FEMA Region IX officials
have reviewed the Fresno County Multi-Jurisdictional Hazard Mitigation Plan and have
approved it contingent upon this official adoption of the participating governing body; and
WHEREAS, the Planning Commission has reviewed the proposed amendment of the
Sanger General Plan to incorporate the Fresno County Multi-Jurisdictional Hazard Mitigation
Plan, and has recommended the City Council approve the same; and
WHEREAS, the City Council now desires to adopt the Fresno County MultiJurisdictional Hazard Mitigation Plan and amend the Sanger General Plan to incorporate the
same.
NOW THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of
Sanger as follows:
1.
The City Council adopts the Fresno County Multi-Jurisdictional Hazard
Mitigation Plan (2024) as an official plan. Any prior Hazard Mitigation Plans are superseded
and replaced by the Fresno County Multi-Jurisdictional Hazard Mitigation Plan (2024).
2.
The City Council amends Goal I of Issue Seven (Emergency Preparedness) of the
Safety Element of the Sanger General Plan to add subsection 2 as follows:
2. Continue to maintain a local hazard mitigation plan (LHMP) to reduce or
eliminate long-term risk to people and property from hazards. The City
adopts and incorporates by reference Fresno County Multi-Jurisdictional
Hazard Mitigation Plan (2024) as applicable to the city, including hazard
mitigation strategies, risk assessments, and vulnerability analyses. The
Council may adopt updates to the same from time to time, which are
incorporated by reference into this General Plan Safety Element and shall
supersede the prior version. The LHMP shall be considered as part of all

Page 136

future development and decision-making to provide guidance regarding the
same.
3.
The City Council directs this resolution be submitted to the California Office of
Emergency Services and FEMA Region IX officials to enable the plan’s final approval in
accordance with the requirements of the Disaster Mitigation Act of 2000, including confirmation
the City has adopted by reference the plan into the Safety Element of the City’s General Plan in
conformance with the requirements of AB 2140.
* * * * * * * * * * * * * * * *
I hereby certify that the foregoing is a full, true and correct copy of a Resolution duly and regularly
adopted and passed by the City Council for the City of Sanger, California, at a regular meeting
held on the 2nd day of April, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:

COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCILMEMBERS:
COUNCIL MEMBERS:
__________________________________________
Lina Martinez, City Clerk

Page 137