On the agenda: Osawatomie meeting — data center (Apr 9)

OSAWATOMIE CITY COUNCIL
AGENDA
April 9, 2026
6:00 p.m. | CITY AUDITORIUM | 439 Main Street

1.
2.
3.
4.
5.

Call to Order
Roll Call
Pledge of Allegiance
Invocation
Consent Agenda
Consent Agenda items will be acted upon by one motion unless a Council member requests an
item be removed for discussion and separate action.
A. April 9, 2026 Agenda
B. March 26, 2026 Meeting Minutes
C. Pay Application(s)
- BG Consultants – 2026 Street Resurfacing - $1,000.00
- BG Consultants – Water Treatment Plant Design - $134,540.00
- BG Consultants – Water Distribution Project Design - $5,350.00
- BG Consultants – John Brown & So. Levee Loop KDOT TA Project - $1,236.00
- BG Consultants – 2026 Intersection Control Study - $7,285.00
D. Special Event Permit(s)
- Kansas Trails Inc World Record Attempt Starting at Mile Zero going to Ottawa, KS
- OHS Prom Drive Up and Drop Off
6. Comments from the Public
Citizen participation will be limited to 5 minutes. Stand & be recognized by the Mayor.
7. Public Hearing
8. Presentations, Proclamations, and Appointments
9. Unfinished Business
10. New Business
A. Resolution 1372 – Authorizing Change Order for Memorial Hall
11. Council Report
12. Mayor’s Report
13. City Manager & Staff Report
14. Adjourn
NEXT REGULAR MEETING – April 23, 2026

OSAWATOMIE CITY COUNCIL
AGENDA
April 23, 2026
6:00 p.m. | Memorial Hall | 411 11th Street

1.
2.
3.
4.
5.

Call to Order
Roll Call
Pledge of Allegiance
Invocation
Consent Agenda
Consent Agenda items will be acted upon by one motion unless a Council member requests an
item be removed for discussion and separate action.
A. April 23, 2026 Agenda
B. April 9, 2026 Meeting Minutes
C. Pay Application(s)
D. Special Event Permit(s)
6. Comments from the Public
Citizen participation will be limited to 5 minutes. Stand & be recognized by the Mayor.
7. Public Hearing
8. Presentations, Proclamations, and Appointments
9. Unfinished Business
10. New Business
A. Resolution ____ - Award 2026 Mill and Overlay Project
B. Resolution ____ - Establishing Annual Municipal Employee Appreciation Proclamations
11. Council Report
12. Mayor’s Report
13. City Manager & Staff Report
14. Adjourn

NEXT REGULAR MEETING – May 14, 2026

Osawatomie, Kansas. March 26, 2026. The Council Meeting was held at the City Auditorium
located at 439 Main Street. Mayor Nick Hampson called the meeting to order at 6:00 p.m.
Council members present: Schasteen, Macek, Diehm, Dickinson, Henness, Bratton, Filipin
and Caldwell.
Council members absent: None.
City Staff present: City Manager Bret Glendening, Deputy City Manager Michele Silsbee,
Director of Utilities Terry Upshaw, City Clerk Tammy Seamands, City Attorney Jeff Deane, and
Public Safety Officer Grant Sparks.
Members of the public present: Jacki Glendening, Nicole Henness, Nancy Thompson,
Brandon Willey, Kim Wilson, Jamie Wilson, Ian Day, Chris Bowles, Marilyn Hall, Bill Hall, Sam
Inscore and David Ellis.
INVOCATION. – Lawrence Dickinson – First Presbyterian Church
CONSENT AGENDA.
A. March 26, 2026 Agenda
B. March 12, 2026 Meeting Minutes
C. Pay Application(s)
- Governmental Assistance Services – Water Project Grant Administration - $1,950.00
D. Special Event Permit(s)
- City Fireworks Display
E. AP Council Report – February 2026

Motion made Dickinson, seconded by Schasteen to approve the consent agenda as presented.
Yeas: All.
COMMENTS FROM THE PUBLIC.
Ian Day (36397 W. 367th Street) ~ Asked questions regarding the data center. Who is
Alcove building the data center for? Who is going to be providing the electricity? Why are they
asking for up to 1,000,000 gallons a day if it is a closed loop system? Does the community have
a say in the final decision? When will the data center be placed on the agenda for discussion
with the public.
Nicole Young (1714 Lockhart Lane) ~ Expressed her concerns regarding the data center.
I am concerned about the water use and what the number of jobs will it bring and if it is worth it.
Chris Bowles (30750 Osawatomie Road) ~ Expressed his concerns regarding the data
center. What is the job creation expectation and what types of jobs would they be? The IT jobs
will be outsourced. I think that in the next 5-10 years we are going to see the development of
autonomous robots. Those robots will be what we are going to see inside these data centers. As
far as security goes that will also be outsourced. Depending on the administration, I believe that

the Department of Defense is going to the ones controlling it. They will classify data centers,
especially AI data centers as a high-level security infrastructure in this country.
Marilyn Hall (1507 Charles Ave) ~ My electric bill has jumped $40 from February to
March. I have lived in my house for 17 years and my utility bill has never been over $200. I do
not understand why there is a jump when there have not been any changes.
They painted the pedestal on Charles but they did not paint the word Charles on it. If someone is
looking for the street it makes it hard to find Charles.

PUBLIC HEARINGS. – None.
PRESENTATIONS, PROCLAMATIONS AND APPOINTMENTS
A. Trails Commission -Shay Hanysak (Appoint – Expires 2028)
B. Tourism Committee -Keri Peterson (Appoint – Expires 2028)
C. Library Board - Sandra Kerr (Appoint – Expires 2030)
Motion made by Schasteen, seconded by Filipin to approve the Trails Commission appointment of
Shay Hanysak expiring in 2028, Tourism Committee appointment of Keri Peterson expiring in 2028
and the Library Board appointment of Sandra Kerr expiring in 2028 as presented. Yeas: All.

UNFINISHED BUSINESS. – None.
NEW BUSINESS
RESOLUTION 1368 – UPDATING CITY OF OSAWATOMIE EVENT OPERATING
PROCEDURES– The City of Osawatomie's Event Operating Procedures were originally approved by
the Tourism Committee on November 2, 2022, and adopted by the City Council on December 8, 2022.
The Tourism Committee has completed a comprehensive review and revision of those procedures to
reflect the current state of the City's event programming and organizational structure.
The revisions were initially considered by the Tourism Committee at its February 3, 2026 meeting and
subsequently approved at the March 3, 2026 meeting. The updated procedures are attached as a
supplement to this agenda item.
Key updates reflected in the revised procedures include:




Updated Staff Contact Information: The procedures have been revised to reflect the current
City staff and their respective roles, including updated contacts for the City Manager, Deputy
City Manager, Public Information Officer, and Chamber Director.
Formalized Event Classification System: A new classification framework has been established
to provide clarity around how events are categorized and managed. Events are now formally
classified as: (A) Signature Events, designated by City Council resolution; (B) Pre-Approved
Tourism Events, which are recurring events sponsored or supported by the Tourism Committee
and approved annually by Council through a single action; and (C) One-Time or Special
Events, which require individual review and approval.



Annual Pre-Approval Process: The revised procedures establish a process by which the
Tourism Committee may annually recommend a list of recurring or Tourism-sponsored events
for pre-approval by the City Council during the first quarter of each year. Pre-Approved
Tourism Events are not required to obtain individual special event permits each year, provided
the event remains substantially unchanged and meets all annual submittal requirements.



Updated Signature Event Listing: The procedures reflect the current lineup of Signature Events
as designated by City Council, including the addition of Bikes, BBQ, and John Brown in place
of the Border War BBQ Contest.



Clarified Scope of Designated Official Procedures: The procedures now explicitly state that
Signature Event Designated Official (SEDO) responsibilities apply only to Signature Events.
Pre-Approved Tourism Events and One-Time or Special Events are not assigned a SEDO
unless otherwise approved by City Council.

Motion made by Bratton, seconded by Filipin to approve Resolution 1368 – Approving updates
to the City of Osawatomie Event Operating Procedures as presented. Yeas: All.
RESOLUTION 1369 – APPROVING 2026 PRE-APPROVED (RECURRING)
TOURISM EVENTS– Resolution 1368, adopted at this same meeting, formally updated the City
of Osawatomie Event Operating Procedures and established a classification system for events,
including a category of “Pre-Approved Tourism Events.” Under that framework, the Tourism
Committee may annually recommend a list of recurring, common, or Tourism-sponsored events
for pre-approval by the City Council, with that approval to occur at a regular Council meeting
during the first quarter of each year.
In accordance with that process, the Tourism Committee recommends the following recurring
events for designation as Pre-Approved Tourism Events for the 2026 calendar year:









Alumni Parade and Street Dance – Memorial Day Weekend (previously approved for
2026)
Midwest Endurance Race Co. – Mile 0 Flint Hills Trail Race – April 25, 2026 (previously
approved for 2026)
Stomp Out Suicide – September 12, 2026
Midwest Endurance Race Co. – Ultrapalooza – September 29, 2026
Chamber of Commerce Halloween Parade – October 31, 2026
Chamber of Commerce Christmas Festival – Weekend Following Thanksgiving 2026
Art Commission’s Porch Fest – Fall 2026 (date to be determined)
Signature Events: Lights on the Lake, John Brown Jamboree, Freedom Festival, and Bikes,
BBQ, and John Brown

Two of the events listed above, the Alumni Parade and Street Dance and the Mile 0 Flint Hills
Trail Race, have already received individual approval for 2026. Their inclusion in this resolution
formalizes their status under the Pre-Approved Tourism Events classification going forward.

KDWP permits will still need to be completed for all events using the state portion of the Flint
Hills Trail.
Pre-Approved Tourism Events are not required to obtain individual special event permits each
year, provided the event remains substantially unchanged and meets all annual submittal
requirements, including certificate of insurance, day-of-event coordination, and compliance with
applicable City requirements.
Motion made by Schasteen, seconded by Henness to approve Resolution 1369 – Approving 2026
Pre-approved recurring tourism events pursuant to the City of Osawatomie Event Operating
Procedures as presented. Yeas: All.
RESOLUTION 1370 – APPROVING 2025 ELECTRIC REPORT – The City is required
as a condition of our power purchase agreements to provide an Annual Electrical Report. This is
for Governing Body and General Public information purposes. Director of Utilities Terry Upshaw
presented the report. Motion made by Schasteen, seconded by Macek to approve Resolution 1370
– Accepting the 2025 Annual Electric Report to the U.S. Department of Energy as submitted by
staff as presented. Yeas: All.
RESOLUTION 1371 –ADOPTING THE CAPITAL IMPROVEMENTS PLAN FOR
2027-2031– The Capital Improvement Plan (CIP) is a multi-year planning tool used to prioritize
major infrastructure and facility projects within the City of Osawatomie. The 2027-2031 CIP was
developed through a collaborative process involving all city department heads. The CIP outlines
planned investments equipment, facilities, infrastructure, and technology.
The CIP serves as a planning document and does not constitute an immediate budgetary
commitment. Funding sources for CIP projects may include general fund allocations, grants,
bonds, and special revenue funds. Annual budget approvals will determine the specific allocation
of funds for individual projects.
Motion made by Bratton, seconded by Filipin to approve Resolution 1371 – Adopting the 20272031 Capital Improvement Plan (CIP) as a guide for future infrastructure and development projects
as presented. Yeas: All.
EXECUTIVE SESSION – None.
COUNCIL REPORTS
Cathy Caldwell ~ Two of the houses on 5th Street Terrace are roofed and one of them has
a sign out that someone could do a custom design. A third house has walls up and the other one
has concrete in.
Lawrence Dickinson ~ The Ministerial Alliance Good Friday prayer walk is at the Old
Stone Church on Friday April 3rd from 5:30 p.m. to 7:30 p.m. The First Presbyterian is holding a
chili and dessert fundraiser on Saturday, March 17th from 11:00 a.m. to 2:00 p.m. at 344 Main
Street. They are also offering home delivery.

MAYOR’S REPORT
Nick Hampson ~ We had a meeting with the Pride Committee this week so that we could
start trying to plan what items and things we would like to see the Pride Committee do this year.
Jeff Dorsett is the new president of the Pride Committee.
The stage will disappear from 5th Street this year for the Alumni Dance. They will be putting the
stage in the Hub so the DJ will radiate out from the center of Main Street.

CITY MANAGER & STAFF REPORTS.
Bret Glendening ~ There was two new home permits issued this week. One is in the 300
Block of Reed and one on Pacific Court.
I have asked the owner of 605 O’Neal if we could possibly extend the lease for one additional
month. This is the building that we are renting for court during the remodel of Memorial Hall. I
have requested the contractor for a price to extend the restoration work into the gathering space
at Memorial Hall. I think that we would be greatly disappointed if we did all the work that we
have done in the kitchen, bathrooms and entryway and then left the old suspended ceiling and
flooring undone. Once I have that I will bring it back to council and figure out how to pay for it.
Michele Silsbee ~ Council approved the mill and overlay for 2026 a couple of meeting
ago. That bid will be opened April 8th. This would be for Pacific from 7th to 12th and then an
addendum potential for Brown from 1st to 6th. We have recached out to the engineer to see if we
should add a third addendum for a micro mill specifically on Brown.
The cost share grant for sidewalk replacement in the 400 – 500 block of Brown has been
submitted.
This week we did order a new motor for the levy pump.
OTHER DISCUSSION/MOTIONS.
Motion made by Schasteen, seconded by Bratton to adjourn. Yeas: All. The mayor
declared the meeting adjourned at 6:44 p.m.
/s/ Tammy Seamands
Tammy Seamands, City Clerk

* by email only *
City of Osawatomie
Attn: Michele Silsbee, Deputy City Manager
439 Main Street
Osawatomie, KS 66064
Re:

2026 Street Resurfacing Project
Osawatomie, Kansas

April 6, 2026
INVOICE #1
BG Project No. 26-1163

----------------------------------Invoice for Consulting Services----------------------------------This Invoice is for services performed during the month of March 2026 as follows:

Professional Services
Services (Not to Exceed)………………………………………………………..…….…………………….…
$ 3,250.00
Engineer III………………………………………………………..…….…………………….…
5.0 hrs @ $ 200.00 /hr $
1,000.00
Subtotal #1 = $
1,000.00
Total Professional Services Billed Thru this Invoice………………………………………………………..…….…
$
1,000.00
Contract Value of Professional Services Remaining………………………………………………………..…….…
$
2,250.00
Reimbursable Expenses
None this month………………………………………………………..…….…………………….…
$
Subtotal #2 = $

-

Total Amount of Services Complete (Subtotals #1 + #2)…………………………………
$
1,000.00
Less Previous Amount Billed (Thru Invoices: #0)…………………………………………………………..
$
Total Amount Owed this Invoice…………………………………………………………..$
1,000.00
Plus Previous Invoices Unpaid (none )……………………………………………………..$
Total Amount Owed to Date……………………………………………………………….$
1,000.00
TOTAL AMOUNT DUE THIS INVOICE
For questions, please contact me at 785-749-4474 or [email protected].
Sincerely,

Diane Rosebaugh, P.E.
Project Manager | Associate Principal

1405 Wakarusa Drive • Lawrence, Kansas 66049
T: 785.749.4474 • Web: www.bgcons.com

$

1,000.00

* by email only *

INVOICE #26

----------------------------------Invoice for Consulting Services-----------------------------------

Basic Services
$ 1,075,328.00
$
336,350.00
$
$
Subtotal #1 = $ 1,411,678.00
Resident Project Representative (RPR)

Subtotal #2 = $
$

TOTAL AMOUNT DUE THIS INVOICE

$

-

134,540.00

* by email only *

INVOICE #33

----------------------------------Invoice for Consulting Services-----------------------------------

Basic Services
$
650,000.00
$
486,850.00
$
10,000.00
$
27,480.00
$
$ 1,174,330.00
Resident Project Representative (RPR)

Subtotal #2 = $
$

TOTAL AMOUNT DUE THIS INVOICE

$

-

5,350.00

* by email only *
City of Osawatomie
Attn: Michele Silsbee, Deputy City Manager
439 Main Street
Osawatomie, KS 66064
Re:

John Brown and South Levee Loop
Osawatomie, Kansas

April 6, 2026
INVOICE #27
BG Project No. 23-1109L

----------------------------------Invoice for Consulting Services----------------------------------This Invoice is for services performed during the month of March 2026 as follows:

Lump Sum
Design Phase Services
Amount
% Complete
Subtotal
Design Services (Lump Sum Fee)….....................................................
$ 247,200.00
98.50% $ 243,492.00
Property Acquisition Services (Lump Sum Fee)….....................................................
$ 26,000.00
100.00% $ 26,000.00
Subtotal #1 = $ 269,492.00
Professional Services Billed this Invoice………………………………………………………..…….…………………
$
1,236.00
Total Professional Services Billed Thru this Invoice………………………………………………………..…….……
$ 269,492.00
Contract Value of Professional Services Remaining………………………………………………………..…….…
$
3,708.00

Reimbursable Expenses
N/A………………………………………………………..…….…………………….…
$
Subtotal #2 = $
Total Reimbursable Expenses Billed Thru this Invoice………………………………………………………..…….
$
1.00

Total Amount of Services Complete (Subtotals #1 + #2)…………………………………
$
1,236.00
Less Previous Amount Billed (Thru Invoices: #26)…………………………………………………………..
$
Total Amount Owed this Invoice………………………………………………………….. $
1,236.00
Plus Previous Invoices Unpaid (none )……………………………………………………..$
Total Amount Owed to Date………………………………………………………………. $
1,236.00
TOTAL AMOUNT DUE THIS INVOICE
For questions, please contact me at 785-749-4474 or [email protected].
Sincerely,

Diane Rosebaugh, P.E.
Project Manager | Associate Principal

1405 Wakarusa Drive • Lawrence, Kansas 66049
T: 785.749.4474 • Web: www.bgcons.com

$

1,236.00

* by email only *
City of Osawatomie
Attn: Michele Silsbee, Deputy City Manager
439 Main Street
Osawatomie, KS 66064
Re:

April 6, 2026
INVOICE #2

2026 Traffic Analysis
BG Project No. 26-1131
Osawatomie, Kansas
----------------------------------Invoice for Consulting Services-----------------------------------

This Invoice is for services performed during the month of March 2026 as follows:
Professional Services
Services (Not to Exceed)………………………………………………………..…….…………………….…
$ 13,500.00
Engineer III………………………………………………………..…….…………………….…
6.5 hrs @ $ 200.00 /hr $
1,300.00
Intern Engineer I………………………………………………………..…….…………………….…
47.5 hrs @ $ 126.00 /hr $
5,985.00
Subtotal #1 = $
7,285.00
Reimbursable Expenses
None

$
Subtotal #2 = $

-

Total Professional Services Billed Thru this Invoice………………………………………………………..…….…
$ 12,389.00
Contract Value of Professional Services Remaining………………………………………………………..…….…
$
1,111.00

Total Amount of Services Complete (Subtotals #1 + #2)…………………………………
$
7,285.00
Less Previous Amount Billed (Thru Invoices: #1)…………………………………………………………..
$
Total Amount Owed this Invoice…………………………………………………………..$
7,285.00
Plus Previous Invoices Unpaid (none )……………………………………………………..$
Total Amount Owed to Date……………………………………………………………….$
7,285.00
TOTAL AMOUNT DUE THIS INVOICE
For questions, please contact me at 785-749-4474 or [email protected].
Sincerely,

Diane Rosebaugh, P.E.
Project Manager | Associate Principal

1405 Wakarusa Drive • Lawrence, Kansas 66049
T: 785.749.4474 • Web: www.bgcons.com

$

7,285.00

439 Main Street | P.O. Box 37
Osawatomie, KS 66064
(913) 755-2146

1.

SPECIAL EVENT PERMIT
APPLICATION

Office Use Only
Date Record
Submitted _____________
Tourism Approved ___________

NAME OF APPLICANT AND/OR ORGANIZATION

Osawatomie High School
2. EVENT CONTACT INFORMATION INCLUDING PHONE NO., ADDRESS, AND EMAIL

Council Approved ____________

Andrew Baumann 1-843-540-9868 [email protected]
3. TYPE OF SPECIAL EVENT APPLICANT IS APPLYING FOR (DESCRIBE YOUR EVENT)

OHS Prom Drive up and Drop off
4. ROAD CLOSURES

YES

✔ NO

5. LOCATION OR ADDRESS OF SPECIAL EVENT

LOCATION AND TIMING OF BARRICADES

Crossing manned at 12th&Main, Parker & 14th

OHS-Parker-Trojan Drive

6. DATE(S) AND TIME(S) FOR PERMIT, INCLUDING SET UP AND TEAR DOWN

Saturday, May 2, 2026
participation
7. ENTRY TO EVENT:
PUBLIC _____

6:15 pm to 7:30pm (end time might be earlier depending on student

FEE YES ___ NO ___
✔
OR

✔
PRIVATE _____

8. TRAFFIC OR POLICE ASSISTANCE REQUESTED? 9. # OF EXPECTED
YES ✔
NO
ATTENDEES:
175
IF YES, TIMEFRAME AND NUMBER OF OFFICERS REQUESTED _________________
Man 2 crossings
______________________________

✔
10. WILL ALCOHOL OR CMB FOR PERSONAL CONSUMPTION BE ALLOWED AT THE EVENT? YES ____
NO ____
✔
WILL CMB BE SOLD AT THE EVENT? YES ____
NO ____
✔
WILL THERE BE AN ENTRY FEE TO THE AREA WHERE CMB IS PROVIDED BY A THIRD PARTY? YES ____ NO ____
IF YES TO ANY OF THE ABOVE, APPLICANT DATE OF BIRTH IS REQUIRED ________________
11. APPLICANT AGREES TO ABIDE BY ANY RULES OF CONDUCT AND OPERATIONS POLICIES FOR THE
DURATION OF THEIR EVENT, OR RISKS PENALTY AND FORFEITURE OF ANY DEPOSITS ✔ YES

NO

NO
✔ YES
12. IS THERE LIABILITY INSURANCE COVERAGE FOR THE EVENT
IF YES, NAME OF INSURANCE COMPANY, AGENT_______________________________________
AMOUNT OF COVERAGE:_______________________
STATEMENT OF APPLICANT
I HAVE REVIEWED THIS APPLICTION COMPLETELY AND EVERYTHING CONTAINED HEREIN IS TRUE AND CORRECT. I AGREE TO HOLD THE CITY OF OSAWATOMIE
HARMLESS FROM AND AGAINST ANY LOSS, COST OR DAMAGE OF ANY NATURE ARISING OUT OF ANY ACTION OR CLAIM AGAINST THE CITY OF OSAWATOMIE OR
ITS EMPLOYEES, IN CONNECTION WITH THE EVENT. I ACKNOWLEDGE THAT I HAVE RECEIVED A COPY OF ALL ORDINANCES AND ATTACHMENTS AND I FULLY
UNDERSTAND THAT I WILL BE HELD RESPONSIBLE FOR ANY VIOLATIONS OF STATE LAWS, CITY OF OSAWATOMIE ORDINANCES, AND ANY RESTRICTIONS OR
REQUIREMENTS ASSOCIATED WITH THIS PERMIT AT THE LOCATION AND TIME SPECIFIED ON THIS PERMIT.

SIGNATURE _______________________________________________
PERMIT APPLICATION:
APPROVED ___________
DECISION BY: ___________________________________

04/03/2026
DATE ______________________

DENIED ______________
DATE OF DECISION: ______________________

COMMENTS: _____________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________

ACTION ITEM SUMMARY
Resolution 1372
City Manager

Item Number:
Date:
From:

10.A.
April 2, 2026
Bret Glendening

RE: Authorizing Change Order for Memorial Hall
RECOMMENDATION: Approve Resolution 1372
DETAILS: The City has applied for and received three Hawkins Foundation grants over the last three years to
help with the cost of the restoration project. In 2022, the Hawkins Foundation also contributed funds to make
repairs to the roof and replace the roof and soffit. Additionally, we have raised almost $200,000 to pay for the
initial phase of the Memorial Hall restoration project and these funds are held by the Miami County Community
Foundation (MCCF).
Now that we are in the reconstruction phase of this project, it is becoming apparent to all that if we do not also
do the work in the gathering space of Memorial Hall, the project will feel incomplete and there will be a
considerable contrast between the reconstructed entry way, bathrooms and kitchen area versus the gathering
space.
Loyd builders proposed a cost of $85,000 to complete the work inside the hall. The only space that won’t be
touched is the stage and the HVAC units. That wall will get a fresh coat of paint to match the remainder of the
area. We have been diligently rebuilding our fund balances, and I am comfortable that we can utilize a portion
of the cash carryover from 2025 to complete this work. I have reached out to the both the trust department at
First Option bank to see if there are other foundations that could possibly help offset this cost, as well as the
Miami County Community Foundation. The foundations managed by First Option have largely committed their
dollars for this year. I am still awaiting word from the Miami County Community Foundation. If any additional
funds can be found or raised, obviously those would reduce the need for city funds to be used.

RESOLUTION NO. 1372
A RESOLUTION AUTHORIZING A CHANGE ORDER FOR MEMORIAL HALL

WHEREAS, the City of Osawatomie has raised approximately $200,000 to pay for Phase I of the Memorial
Hall Restoration project; and
WHEREAS, the contractor, Loyd Builders of Ottawa, Kansas has priced a change order to complete the
gathering space and that cost is $85,678; and
WHEREAS, the Memorial Hall gathering space should be finished in this initial phase; and
WHEREAS, the Memorial Hall Advisory Committee wishes to complete the interior as well; and
WHEREAS, the city’s General Fund ending fund balance at the end of 2026 grew to $281,627 from
$59,549 at the end of 2025.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
OSAWATOMIE, KANSAS:

SECTION ONE: The City Council authorizes the use of $85,678 of fund balance to complete the
gathering space at Memorial Hall and authorizes the City Manager to execute the change order with the
contractor.
PASSED AND APPROVED by the Governing Body of the City of Osawatomie, Kansas, this 9th day of
April, 2026, a majority voting in favor of.
APPROVED and signed by the Mayor.
____________________________________
Nick Hampson, Mayor
(SEAL)
ATTEST:
______________________________
Tammy Seamands, City Clerk

3-27-2026 04:16 PM

CITY OF OSAWATOMIE
YTD TREASURERS REPORT
AS OF: FEBRUARY 28TH, 2026

PAGE:

1

Y-T-D
Y-T-D
ACCRUAL
BEGINNING
REVENUES
EXPENSES
ENDING CASH
NET CHANGE
NET CHANGE
ENDING
FUND
CASH BALANCE
W/ACCRUAL
W/ACCRUAL
BALANCE
OTHER ASSETS
LIABILITIES
CASH BALANCE
_______________________________________________________________________________________________________________________________________________
01 -GENERAL OPERATING
282,927.29
1,233,223.92
509,493.11
1,006,658.10
0.00
3,216.49
1,009,874.59
02 -WATER
831,446.64
372,195.75
214,285.11
989,357.28
0.00
11,846.25
1,001,203.53
03 -ELECTRIC
316,142.91
723,775.95
582,138.14
457,780.72
0.00 (
34,855.28)
422,925.44
04 -SEWER
21,560.68
188,589.01
87,926.54
122,223.15
0.00
0.00
122,223.15
05 -REFUSE
36,922.89
222,612.65
35,136.45
224,399.09
0.00
0.00
224,399.09
06 -LIBRARY
91,379.74
10,000.00
21.75
101,357.99
0.00
0.00
101,357.99
07 -RECREATION
0.00
0.00
0.00
0.00
0.00
0.00
0.00
08 -RURAL FIRE
(
21,072.57)
0.00
419.97 (
21,492.54)
0.00
0.00 (
21,492.54)
09 -INDUSTRIAL PROMOTION
19,709.08
17,919.44
5,543.80
32,084.72
0.00
0.00
32,084.72
10 -REVOLVING LOAN
0.00
0.00
0.00
0.00
0.00
0.00
0.00
11 -SPECIAL PARK & RECREATION
18,235.72
0.00
1,331.71
16,904.01
0.00
0.00
16,904.01
12 -STREET IMPROVEMENTS
167,546.30
95,478.35
1,840.50
261,184.15
0.00
0.00
261,184.15
13 -TOURISM
1,196.77
34,364.86
31,002.78
4,558.85
0.00
0.00
4,558.85
14 -PUBLIC SAFETY EQUIPMENT
226,283.33
33,002.99
13,272.74
246,013.58
0.00
0.00
246,013.58
15 -POLICE SEIZURES
1,019.00
0.00
0.00
1,019.00
0.00
0.00
1,019.00
17 -OPIOID SETTLEMENT
3,981.66
0.00
0.00
3,981.66
0.00
0.00
3,981.66
18 -GOLF COURSE
185,800.85
46,745.96
64,160.40
168,386.41
0.00
0.01
168,386.42
21 -CIP - ARTS COMMISSION
1,125.37
100.00
0.00
1,225.37
0.00
0.00
1,225.37
22 -CIP -WATER
543,120.62
378,014.00
194,724.32
726,410.30
0.00
0.00
726,410.30
23 -CIP - ELECTRIC
0.00
0.00
0.00
0.00
0.00
0.00
0.00
24 -CIP - SEWER
14,468.82
0.00
6,187.50
8,281.32
0.00
0.00
8,281.32
25 -CIP - STREET PROJECT
32,638.65
14,622.70
53,314.69 (
6,053.34)
0.00
0.00 (
6,053.34)
27 -CIP - GRANTS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
29 -CIP - SPECIAL PROJECTS
1,648,484.29
11,630.84
43,364.37
1,616,750.76
0.00
0.00
1,616,750.76
31 -EMPLOYEE BENEFITS
482,633.76
349,552.11
145,976.95
686,208.92
0.00
2,931.23
689,140.15
32 -CAFETERIA 125
125,533.09
338.62 (
1,795.16)
127,666.87
0.00
0.00
127,666.87
35 -TECHNOLOGY FUND - CIP
94,691.46
6,575.60
0.00
101,267.06
0.00
0.00
101,267.06
41 -BOND & INTEREST
78,537.27
581,293.13
848,723.68 (
188,893.28)
0.00
0.00 (
188,893.28)
42 -RHID FUND
297,704.47
402.89
51,358.14
246,749.22
0.00
0.00
246,749.22
43 -ELECTRIC DEBT SERVICE
148,062.61
75,000.00
63,262.50
159,800.11
0.00
0.00
159,800.11
51 -COURT ADSAP
7,243.50
0.00
0.00
7,243.50
0.00
0.00
7,243.50
52 -COURT BONDS
44,829.00
4,141.00
0.00
48,970.00
0.00
0.00
48,970.00
53 -FORFEITURES
15,781.41
0.00
500.00
15,281.41
0.00
0.00
15,281.41
54 -EVIDENCE LIABILITY
12,899.79
0.00
0.00
12,899.79
0.00
0.00
12,899.79
57 -FIRE INSURANCE PROCEEDS
0.00
22,010.39
0.00
22,010.39
0.00
0.00
22,010.39
58 -MAYOR'S CHRISTMAS TREE FU
0.00
0.00
0.00
0.00
0.00
0.00
0.00
93 -CREDIT CARD CLEARING FUND
0.00
0.00
0.00
0.00
0.00
0.00
0.00
95 -CLEARING ACCOUNT
0.00
0.00
0.00
0.00
0.00
0.00
0.00
______________ ______________ ______________ ______________ ______________ ______________ ______________
GRAND TOTAL

5,730,834.40
==============
*** END OF REPORT ***

4,421,590.16
==============

2,952,189.99
==============

7,200,234.57
==============

0.00
==============

(
16,861.30)
7,183,373.27
============== ==============

3-27-2026 04:48 PM

CITY OF OSAWATOMIE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: FEBRUARY 28TH, 2026

PAGE:

1

01 -GENERAL OPERATING
% OF YEAR COMPLETED:

16.67

CURRENT
CURRENT
YEAR TO DATE
TOTAL
BUDGET
% YTD
BUDGET
PERIOD
ACTUAL
ENCUMBERED
BALANCE
BUDGET
____________________________________________________________________________________________________________________________
01 -GENERAL OPERATING
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0.00
0.00
0.00 (

2,869,477.08
3,898,381.89
1,028,904.81)

30.06
11.56
237.15-

372,195.75
214,285.11
157,910.64 (

0.00
74,289.18
74,289.18)(

1,624,804.25
1,916,635.71
291,831.46)

18.64
13.09
40.16-

353,587.99
364,188.16
10,600.17)

723,775.95
582,138.14
141,637.81 (

0.00
15,974.82
15,974.82)(

4,158,509.05
4,305,556.04
147,046.99)

14.82
12.20
587.65-

1,250,000
1,310,000
60,000)

100,928.16
47,390.29
53,537.87

188,589.01
87,926.54
100,662.47 (

0.00
77,220.78
77,220.78)(

1,061,410.99
1,144,852.68
83,441.69)

15.09
12.61
39.07-

05 -REFUSE
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

443,000
443,000
0 (

385.95
35,136.45
34,750.50)

222,612.65
35,136.45
187,476.20

0.00
0.00
0.00 (

220,387.35
407,863.55
187,476.20)

50.25
7.93
0.00

06 -LIBRARY
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

20,500
64,750
44,250)

10,000.00
21.75
9,978.25

10,000.00
21.75
9,978.25

0.00
0.00
0.00 (

10,500.00
64,728.25
54,228.25)

48.78
0.03
22.55-

0.00
419.97
419.97)

0.00
0.00 (
0.00

0.00
419.97)
419.97

0.00
0.00
0.00

02 -WATER
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES
03 -ELECTRIC
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES
04 -SEWER
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

(

4,102,701
4,407,875
305,174)(

252,014.60
316,765.93
64,751.33)

(

1,997,000
2,205,210
208,210)

182,346.04
134,629.00
47,717.04

(

4,882,285
4,903,669
21,384)(

(

(

1,233,223.92
509,493.11
723,730.81

08 -RURAL FIRE
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0 (

09 -INDUSTRIAL PROMOTION
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

(

37,635
50,000
12,365)

900.00
43.14
856.86

17,919.44
5,543.80
12,375.64

0.00
0.00
0.00 (

19,715.56
44,456.20
24,740.64)

47.61
11.09
100.09-

(

3,713
10,249
6,536)(

0.00
1,206.71
1,206.71)(

0.00
1,331.71
1,331.71)

0.00
0.00
0.00 (

3,713.00
8,917.29
5,204.29)

0.00
12.99
20.38

11 -SPECIAL PARK & RECREATION
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0.00
11,170.01
11,170.01)(

3-27-2026 04:48 PM

CITY OF OSAWATOMIE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: FEBRUARY 28TH, 2026

PAGE:

2

01 -GENERAL OPERATING
% OF YEAR COMPLETED:

16.67

CURRENT
CURRENT
YEAR TO DATE
TOTAL
BUDGET
% YTD
BUDGET
PERIOD
ACTUAL
ENCUMBERED
BALANCE
BUDGET
____________________________________________________________________________________________________________________________
12 -STREET IMPROVEMENTS
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

475,730
497,500
21,770)

30,089.89
1,840.50
28,249.39

95,478.35
1,840.50
93,637.85

0.00
0.00
0.00 (

380,251.65
495,659.50
115,407.85)

20.07
0.37
430.12-

13 -TOURISM
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

170,100
170,100
0

29,991.50
8,369.19
21,622.31

34,364.86
31,002.78
3,362.08

0.00
0.00
0.00 (

135,735.14
139,097.22
3,362.08)

20.20
18.23
0.00

14 -PUBLIC SAFETY EQUIPMENT
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

165,500
241,105
75,605)

15,044.94
0.00
15,044.94

33,002.99
13,272.74
19,730.25

0.00
0.00
0.00 (

132,497.01
227,832.26
95,335.25)

19.94
5.50
26.10-

15 -POLICE SEIZURES
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

17 -OPIOID SETTLEMENT
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

18 -GOLF COURSE
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

(

(

(

528,000
707,684
179,684)(

21 -CIP - ARTS COMMISSION
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

22 -CIP -WATER
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0 (

23 -CIP - ELECTRIC
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

35,743.83
38,278.29
2,534.46)(

46,745.96
64,160.40
17,414.44)

0.00
0.00
0.00 (

481,254.04
643,523.60
162,269.56)

8.85
9.07
9.69

0.00
0.00
0.00

100.00
0.00
100.00

0.00 (
0.00
0.00 (

100.00)
0.00
100.00)

0.00
0.00
0.00

120,175.00
173,489.69
53,314.69)

378,014.00
194,724.32
183,289.68

0.00 (
0.00 (
0.00 (

378,014.00)
194,724.32)
183,289.68)

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

3-27-2026 04:48 PM

CITY OF OSAWATOMIE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: FEBRUARY 28TH, 2026

PAGE:

3

01 -GENERAL OPERATING
% OF YEAR COMPLETED:

16.67

CURRENT
CURRENT
YEAR TO DATE
TOTAL
BUDGET
% YTD
BUDGET
PERIOD
ACTUAL
ENCUMBERED
BALANCE
BUDGET
____________________________________________________________________________________________________________________________
24 -CIP - SEWER
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

25 -CIP - STREET PROJECT
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0 (

27 -CIP - GRANTS
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

29 -CIP - SPECIAL PROJECTS
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0 (

5,528.63
37,464.37
31,935.74)(

11,630.84
43,364.37
31,733.53)

31 -EMPLOYEE BENEFITS
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

759,260
930,926
171,666)(

0.00
47,205.76
47,205.76)

32 -CAFETERIA 125
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0 (
0

35 -TECHNOLOGY FUND - CIP
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

41 -BOND & INTEREST
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES
42 -RHID FUND
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

(

(

0.00
0.00
0.00 (

0.00
6,187.50
6,187.50)

0.00
0.00 (
0.00

0.00
6,187.50)
6,187.50

0.00
0.00
0.00

6,950.79
53,314.69
46,363.90)(

14,622.70
53,314.69
38,691.99)

0.00 (
0.00 (
0.00

14,622.70)
53,314.69)
38,691.99

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00 (
0.00 (
0.00

11,630.84)
43,364.37)
31,733.53

0.00
0.00
0.00

349,552.11
145,976.95
203,575.16

0.00
0.00
0.00 (

409,707.89
784,949.05
375,241.16)

46.04
15.68
118.59-

338.42
1,823.25)(
2,161.67

338.62
1,795.16)
2,133.78

0.00 (
0.00
0.00 (

338.62)
1,795.16
2,133.78)

0.00
0.00
0.00

3,254.52
0.00
3,254.52

6,575.60
0.00
6,575.60

0.00 (
0.00
0.00 (

6,575.60)
0.00
6,575.60)

0.00
0.00
0.00

1,741,225
1,970,341
229,116)(

0.00
848,723.68
848,723.68)(

581,293.13
848,723.68
267,430.55)

0.00
0.00
0.00

1,159,931.87
1,121,617.32
38,314.55

33.38
43.07
116.72

0
0
0 (

0.00
51,358.14
51,358.14)(

402.89
51,358.14
50,955.25)

0.00 (
0.00 (
0.00

402.89)
51,358.14)
50,955.25

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

3-27-2026 04:48 PM

CITY OF OSAWATOMIE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: FEBRUARY 28TH, 2026

PAGE:

4

01 -GENERAL OPERATING
% OF YEAR COMPLETED:

16.67

CURRENT
CURRENT
YEAR TO DATE
TOTAL
BUDGET
% YTD
BUDGET
PERIOD
ACTUAL
ENCUMBERED
BALANCE
BUDGET
____________________________________________________________________________________________________________________________
43 -ELECTRIC DEBT SERVICE
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

450,000
437,025
12,975 (

37,500.00
63,262.50
25,762.50)

75,000.00
63,262.50
11,737.50

0.00
0.00
0.00

375,000.00
373,762.50
1,237.50

16.67
14.48
90.46

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

51 -COURT ADSAP
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

0.00
0.00
0.00

0.00
0.00
0.00

52 -COURT BONDS
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

4,141.00
0.00
4,141.00

4,141.00
0.00
4,141.00

0.00 (
0.00
0.00 (

4,141.00)
0.00
4,141.00)

0.00
0.00
0.00

53 -FORFEITURES
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

0.00
0.00
0.00 (

0.00
500.00
500.00)

0.00
0.00 (
0.00

0.00
500.00)
500.00

0.00
0.00
0.00

54 -EVIDENCE LIABILITY
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0

0.00
0.00

0.00
0.00

0.00
0.00

0.00
0.00

0.00
0.00

57 -FIRE INSURANCE PROCEEDS
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

0.00
0.00
0.00

22,010.39
0.00
22,010.39

22,010.39)
0.00
22,010.39)

0.00
0.00
0.00

58 -MAYOR'S CHRISTMAS TREE FU
TOTAL REVENUES
TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES

0
0
0

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00
0.00
0.00

0.00 (
0.00
0.00 (

0.00
0.00
0.00

93 -CREDIT CARD CLEARING FUND
TOTAL REVENUES
0
0.00
0.00
0.00
0.00
0.00
TOTAL EXPENSES
0
0.00
0.00
0.00
0.00
0.00
REVENUE OVER/(UNDER) EXPENSES
0
0.00
0.00
0.00
0.00
0.00
____________________________________________________________________________________________________________________________
GRAND TOTAL REVENUES
GRAND TOTAL EXPENSES
REVENUE OVER/(UNDER) EXPENSES
*** END OF REPORT ***

17,026,649
18,349,434
( 1,322,785)(

1,188,921.26
2,232,035.00
1,043,113.74)

4,421,590.16
2,952,189.99
1,469,400.17 (

0.00
12,605,058.84
167,484.78
15,229,759.23
167,484.78)( 2,624,700.39)

25.97
17.00
98.42-

CITY OF OSAWATOMIE
CITY MANAGER’S REPORT
April 9, 2026
Water Treatment Plant and Distribution Project Status:
Since KDHE and USDA Rural Development have given their approval to begin procurement,
Bowen Engineering is preparing procurement packages for engineered equipment. As of April 3,
most bid packages have been provided for review/comment/approval by the funding agencies.
Equipment and materials represent over one-third of the total cost to build the plant, so locking in
pricing and ensuring “just-in-time” delivery, can help reduce construction time and overall cost of
construction. Some updates to the schedule include:
Guaranteed Maximum Price Set
NTP – Long Lead Equipment
Mobilization
Substantial Completion
Final Completion
USDA DEADLINE TO FINISH

July 14, 2026
August 12, 2026
February 24, 2027
October 31, 2028
November 30, 2028
SEPTEMBER 30, 2029

We are still tracking towards hitting 60% design by the end of June, 2026.
On the water distribution side of this project, design is complete and we have sent final plans to
KDHE for their review. As I mentioned at the last council meeting, the permit application requests
review and approval for the replacement of 14 miles of distribution mains. Since the cost of the
plant must also be known, I envision bidding a significant portion of the water lines as part of the
“base bid” and then the remainder of we what we hope we can build as options that can be added
to the distribution project once the GMP for the treatment plant is set.
Memorial Hall Restoration:
Reconstruction of the space is well underway. As mentioned at the last council meeting, I’ve
requested a price to finish out the rest of the gathering space and once I have that cost, I will report
back to the council.
KDOT Transportation Alternatives Grant:
This project’s let date has been pushed to June. One easement needs to be redone due to the
property being sold prior to the easement getting filed. It is only a temporary easement and we do
not expect any issues.
AMI Meter Update & Water Main Extension to Sunflower Recovery Center:
As of March 6, 1,466 of 1,680 meters have been installed. Most of the meters being installed now
are the larger service meters which will take longer to complete.

Additionally, last year the council approved the purchase of a new water meter and vault for the
state hospital as well as rebuilding the water mains in that area to remove Sunflower Recovery
from the hospital’s system and allow for their water to come directly from the public water main.
Materials have been ordered and received for this project and work is expected to begin on or about
May 1.
500/510 Main – Negotiated Sale:
I hope to have an announcement for the council on the status of the HEAL Grant soon.
Part 1 (of 3 parts) for registration of 500 Main on the State and National Register of Historic Places
has been filed. We should hear within the next week or so if there are any concerns and/or what
our next steps will be. The Mason’s have also came across the original plans and title abstract for
the property.
Additionally, we are exploring the possibility of utilizing industrial revenue bonds as opposed to
an RHID for the restoration of these two buildings. IRBs would be a more expedient way to access
capital to begin the redevelopment process. IRBs are not debt obligations of the city; they are
obligations of the developer.
2026 Street Improvements:
Bids for the mill and overlay of Pacific and Brown are due on April 8. Design for the full depth
replacement streets might be initiated later in 2026. While bonding capacity exists, our priority is
to retire 2023 temporary notes and consolidate into a long-term issue to fund construction.
Library Expansion Update:
The architects’ work continues to progress. There will be a patron engagement event at 5:30 pm
on April 8th at the library. Additionally, the architecture team will review the design concept with
the board earlier that same day. We still are up in the air as to whether a CDBG grant can be applied
for with the community center and clubhouse at the golf course. If that is still not an option, I hope
we are in a position to apply for a CDBG grant for the library project later this summer instead. If
we can use CDBG for the community facility at the course, then the intervening period from the
facility at the course being built to an application for the library being made, we would continue
to develop plans for the library expansion, so when we are eligible to apply to CDBG for the
library, we can go directly to the RFP phase. As a reminder, the estimated cost is $272,250 to
prepare a set of construction ready plans and work through the construction phase. We will
continue to identify grants to help offset some of these planning expenses.
Hickory Valley and Indian Ridge RFPs:
I anticipate issuing these for bid again this year. The recently released housing study for Miami
County and more specifically, Osawatomie which is attached, indicates that much more housing
is going to be needed than what we have been accustomed to getting on an annual basis for the
past couple of years and those growth pressures are going to continue. I am optimistic that we can
find developers for both of these properties in light of that housing study.

2025 Golf Course Clubhouse and Community Facility Project:
The design for the new community center and clubhouse is complete. Our assumed annual debt
payments have increased to approximately $152,000, and this does assume a $650,000 CDBG
grant. We have heard from CDBG that they will consider the project in 2026’s CDBG application
process because of the community facility aspect. The current estimated cost of construction is
approximately $3.5M and we would be looking to finance $2.85M for 30 years.