On the agenda: Spring Hill meeting — data center (Mar 26)
Past ⚠ Agenda Watch Spring Hill, Kansas · Thursday, March 26, 2026 — 6 months ago
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AGENDA
CITY COUNCIL REGULAR MEETING
THURSDAY, MARCH 26, 2026
SPRING HILL CIVIC CENTER
401 N. MADISON, COUNCIL CHAMBERS
7:00 P.M.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
ANNOUNCEMENTS AND REPORTS
CITIZEN PARTICIPATION (Speaker’s Protocol- attached)
PRESENTATION
Victim Services, Chief Sutterby
CONSENT AGENDA:
The items on the Consent Agenda are considered by staff to be routine business items. Approval of the items
may be made by a single motion, seconded, and a majority vote with no separate discussion of any item listed.
Should a member of the Governing Body desire to discuss any item, it will be removed from the Consent
Agenda and considered separately.
1. Approval of Minutes: March 12, 2026, Regular Meeting
2. Consider Approval of Appropriation Order No. 2026-03-26
3. Consider Approval of Special Event Permit: Church Family Fishing Derby, Church of the
Resurrection Spring Hill
4. Consider Approval to Transfer $32,648 from the Sales Tax – County Fund to the Fight
Addiction Fund related to a vehicle purchase
5. Consider Approval of Purchase: Helmets for Police Department Personnel
6. Consider Approval of Task Order No. KV-2026-01:
KAW Valley
N. Webster Sewer Survey Services,
7. Consider Approval of Task Order No. KV-2026-02:
KAW Valley
N. Webster Sewer Geotechnical Services,
8. Consider Approval of Agreement with Johnson County for funding of Roadway Improvements
along 191st Street from Madison Street to Woodland Road in accordance with the County
Assistance Road System (CARS) Program
9. Consider Approval of Improvement Agreement, Fox Hollow, Second Plat, Ashlar Homes, LLC
10. Consider Approval of Improvement Agreement, Hidden Hills, Fourth Plat, Hidden Hills
Development, LLC
11. Consider Approval of Final Plat (FP-25-13), Hidden Hills, Fourth Plat, 207th Street, east of
Woodland Road, Phelps Engineering
FORMAL COUNCIL ACTION
12. Consider Approval of Final Plat (FP-25-16), Fox Hollow, Second Plat, 207th Street and
Ridgeview Road, Kimley-Horn
13. Consider Approval of Ordinance 2026-xx:
Rezoning (Z-25-5), C-2 to MP(P-O), between
US169 Hwy and Webster Street, ½ mile north of 223rd St., RIC Consultants
14. Consider Approval to Continue the Enterprise Fleet Management Program
EXECUTIVE SESSION
Consideration of Motion to Recess into Executive Session.
ADJOURN
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL CITY COUNCIL
City of Spring Hill, Kansas
Minutes of City Council Regular Session
March 12, 2026
Council President, Phillip Thron, called to order the Regular Session of the City Council at 7:00p.m. on
March 12, 2026, in the Spring Hill Civic Center, 401 N. Madison, Council Chambers, Spring Hill, Kansas. The
meeting convened with Ashley Wood, City Clerk, recording.
Councilmembers in attendance:
Kristin Feeback
Ivan Delgado
James Savage
Members absent:
Mike Grant
Mayor Chad Young
Staff in attendance:
Lane Massey, City Administrator
Chief Sutterby, Police Department
Jacob Speer, Public Works Director
Rhonda Dunn, Finance Director
Mike Mallon, Community Development Director
Monakisha Jones, Human Resources Director
Consultants in attendance:
Spencer Low, City Attorney
INVOCATION
The invocation was given by Chief Sutterby.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
The Deputy City Clerk called the roll of the City Council. With a quorum present, the meeting commenced.
APPROVAL OF THE AGENDA
The Council President requested that agenda items number 6 and 12 be removed from the agenda.
Motion by Delgado, seconded by Feeback, to approve the agenda as amended.
Motion carried 4-0-0.
PRESENTATIONS
JoCo Aging and Human Services
Colyn Jones, Human Services Manager, gave a presentation on the Johnson County Utility Assistance
Program.
Spring Hill City Council Regular Session Minutes
March 12, 2026
Page 1 of 3
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL CITY COUNCIL
ANNOUNCEMENTS AND REPORTS
Announcements and reports were given by the Governing Body and staff.
CITIZEN PARTICIPATION
John Watterman, 2110 W. 186th Terrace, spoke about the importance of the Comprehensive Plan and
thanked the Governing Body for moving it forward.
Lance Caldwell, 15275 W. 191st Street, informed the Governing Body that he is the Spring Hill Township
Treasurer and has attended the last few City Council meetings. Mr. Caldwell further spoke about the
importance of the county seat on the Planning Commission and inquired about the de-annexation process.
CONSENT AGENDA
1. Approval of Minutes: February 26, 2026, Regular Meeting
2. Consider Approval of Appropriation Order No. 2026-03-12
3. Consider Approval of Letter of Understanding with Johnson County for the Utility Assistance
Program
4. Consider Approval of Poll Site Letter of Agreement with Johnson County Election Office for Primary
and General Election Early Voting
5. Consider Approval of Facility Usage Agreement with Johnson County Parks and Recreation for the
Arthritis Foundation Exercise Program (AFEP)
6. Consider Acceptance of Off-Site Drainage, Sanitary, and Utility Easement dedications associated
with Fox Hollow, 2nd Plat Subdivision Improvements Removed from the agenda
7. Consider Approval for the use of Special Alcohol Funds to Create a Police Vehicle with an
educational message focused on Drug and Alcohol Prevention not to exceed $5000
8. Consider Approval for the Purchase of Avon Gas Masks for Police Department Personnel not to
exceed $15,000 using Special Law Enforcement Funds
Motion by Savage, seconded by Delgado, to approve the consent agenda as amended.
Motion carried 4-0-0.
FORMAL COUNCIL ACTION
9. Consider Approval of Property, Casualty, and Liability Insurance Policy Renewal
Motion by Delgado, seconded by Savage, to approve EMC and Elpha to provide the City’s Property,
Casualty and Liability Insurance for April 1, 2026 to March 31, 2027 plan year.
Motion carried 4-0-0.
10. Consider Resolution No. 2026-R-06: Acknowledging Review and Acceptance of the requested fiveyear Johnson County Assistance Road System (CARS) Program 2027-2031
Motion by Delgado, seconded Feeback, to approve Resolution No. 2026-R-06, acknowledging review
and acceptance of the requested five-year Johnson County Assistance Road System (CARS) Program
2027-2031.
Motion passed 4-0-0.
Spring Hill City Council Regular Session Minutes
March 12, 2026
Page 2 of 3
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL CITY COUNCIL
11. Consider Approval of Final Plat FP-25-9, Prairie Ridge at Spring Hill No. 5
Motion by Feeback, seconded by Delgado, to approve FP-25-9, Final Plat for Prairie Ridge at Spring
Hill No. 5 contingent upon approval of the Improvement Agreement and with the condition on any
revisions to the plat required by City Engineer to be completed prior to recording.
Motion carried 4-0-0.
12. Consider Approval of Final Plat FP-25-16, Fox Hollow, Second Plat Removed from the agenda
13. Consider Approval of 2025 Year-End Transfers
Motion by Delgado, seconded by Savage, to approve the listed year-end transfers as of December 31,
2025 and to leave any remaining balances in the receiving fund after projects are complete.
Motion carried 4-0-0.
14. Consider Approval of 2026 Budgeted Inter-Fund Transfers
Motion by Feeback, seconded by Delgado, to approve the 2026 Budgeted Inter-Fund Transfers.
Motion carried 4-0-0.
EXECUTIVE SESSION
Motion by Delgado, seconded by Feeback, to recess into Executive Session for twenty (20) minutes to
receive advice of counsel regarding threatened litigation pursuant to K.S.A. 75-4319(b)(2) of the Kansas
Open Meetings Act. The open meeting will resume in the City Council Chambers at 8:39P.M. No formal
action is anticipated following the session. Persons to be in attendance are the following: Lane Massey,
City Administrator, Mike Mallon, Community Development Director and Spencer Low, City Attorney.
Motion carried 4-0-0.
The meeting recessed at 8:19P.M.
The Council President stated, let the record reflect that the Governing Body reconvened into the open
meeting at 8:39P.M., with everyone present. No votes were taken, or decisions made during the executive
session. The discussion was limited to the subject stated.
ADJOURN
Motion by Delgado, seconded by Savage, to adjourn.
Motion carried 4-0-0.
The meeting adjourned at 8:40P.M.
Ashley Wood, Deputy City Clerk
Approved by the Governing Body on _______________, 2026.
Spring Hill City Council Regular Session Minutes
March 12, 2026
Page 3 of 3
CITY OF SPRING HILL, KANSAS
APPROPRIATION ORDER
NUMBER 2026-03-26
PRESENTED: March 26, 2026
Be it ordered by the Governing Body of the City of Spring Hill that
the above dated order is and shall be approved and all claims honored
and paid by the City Clerk.
Accounts Payable:
Payroll:
$969,288.63
$235,705.41
Total amount of the Appropriation Order:
$1,204,994.04
Expense Approval Report
By Vendor Name
City of Spring Hill Kansas
Post Dates 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
Account Number
Vendor: 00044 - ALL CITY MANAGEMENT SERVICES, INC
PS-INV104174
CROSSING GUARD SERVICES - … 100-800-7500
Payment Number
Payment Date
Amount
500701
03/27/2026
Vendor 00044 - ALL CITY MANAGEMENT SERVICES, INC Total:
1,896.48
1,896.48
Vendor: 00041 - ALL NATIONS FLAG CO., INC.
93418
POLES AND FLAG BRACKETS W…100-630-6600
100522
03/18/2026
Vendor 00041 - ALL NATIONS FLAG CO., INC. Total:
2,487.50
2,487.50
Vendor: 00113 - ATRONIC ALARMS, INC
I-2003601
FIRE ALARM MONITORING - F… 100-720-7190
I-2003601
FIRE ALARM MONITORING - F… 100-720-7190
I-2012434
FIRE ALARM MONITORING - … 100-720-7190
I-2012434
FIRE ALARM MONITORING - … 100-720-7190
I-2017647
SERVICE CALL - FIRE ALARM R… 100-720-6730
500702
500702
500702
500702
500702
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 00113 - ATRONIC ALARMS, INC Total:
59.00
10.00
10.00
59.00
410.00
548.00
Vendor: 02883 - BG CONSULTANTS
25-1244L#8
OWNER'S REPRESENTATIVE S… 520-670-7190
500703
03/27/2026
Vendor 02883 - BG CONSULTANTS Total:
13,225.00
13,225.00
Vendor: 00145 - BLEDSOE'S EQUIPMENT INC
R152609-1
AIR COMPRESSOR RENTAL
100523
03/18/2026
Vendor 00145 - BLEDSOE'S EQUIPMENT INC Total:
711.86
711.86
DFT0010425
03/02/2026
DFT0010425
03/02/2026
DFT0010425
03/02/2026
Vendor 02662 - BLUE CROSS AND BLUE SHIELD OF KANSAS CITY Total:
90,377.94
8,174.93
10,367.50
108,920.37
100-630-7230
Vendor: 02662 - BLUE CROSS AND BLUE SHIELD OF KANSAS CITY
260510001394
HEALTH INS PREMIUM - MAR … 100-2120
260510001394
HEALTH INS PREMIUM - MAR … 510-2120
260510001394
HEALTH INS PREMIUM - MAR … 520-2120
Vendor: 02981 - BRENDA TALAMO
R5697
REFUND DEPOSIT - GYMNASI… 100-2200
Vendor: 00137 - BRUNGARDT HONOMICHL & COMPANY, PA
50439
DESIGN/CONSULTING 199TH … 412-000-7150
Vendor: 02377 - CBIZ BENEFITS & INSURANCE SERVICES, INC.
6087
COMPENSATION CONSULTING…100-110-7160
6087
COMPENSATION CONSULTING…100-800-7160
6087
COMPENSATION CONSULTING…510-660-7160
6087
COMPENSATION CONSULTING…520-670-7160
100524
03/18/2026
Vendor 02981 - BRENDA TALAMO Total:
200.00
200.00
500704
03/27/2026
Vendor 00137 - BRUNGARDT HONOMICHL & COMPANY, PA Total:
17,813.10
17,813.10
500705
03/27/2026
500705
03/27/2026
500705
03/27/2026
500705
03/27/2026
Vendor 02377 - CBIZ BENEFITS & INSURANCE SERVICES, INC. Total:
3,500.00
1,500.00
2,500.00
2,500.00
10,000.00
Vendor: 01598 - CHAFFEE LOCK AND KEY INC
8072
REPAIR EXTERIOR DOOR - PD … 100-610-6730
8072
REPAIR EXTERIOR DOOR - PD … 100-610-6730
8072
REPAIR EXTERIOR DOOR - PD … 100-800-6730
8072
REPAIR EXTERIOR DOOR - PD … 100-800-6730
100525
100525
100525
100525
03/18/2026
03/18/2026
03/18/2026
03/18/2026
Vendor 01598 - CHAFFEE LOCK AND KEY INC Total:
132.50
-37.50
132.50
-37.50
190.00
Vendor: 00222 - CINTAS CORPORATION
5314839104
FIRST AID SUPPLIES
4257813327
UNIFORMS - PW
4257813327
UNIFORMS - PW
4259325405
UNIFORMS - PW
4259325405
UNIFORMS - PW
4259325476
UNIFORMS - PW
4259325476
UNIFORMS - PW
4260104218
UNIFORMS - PW
500706
500706
500706
500706
500706
500706
500706
500706
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
110.40
44.86
38.97
44.86
38.97
150.10
10.48
44.86
3/18/2026 10:48:06 AM
100-720-6110
510-660-5400
520-670-5400
510-660-5400
520-670-5400
100-630-5400
100-720-5400
510-660-5400
Page 1 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
Account Number
Payment Number
4260104218
4260104234
4260104234
5319405806
5319405806
5319405806
5319405807
UNIFORMS - PW
UNIFORMS - PW
UNIFORMS - PW
FIRST AID SUPPLIES
FIRST AID SUPPLIES
FIRST AID SUPPLIES
FIRST AID SUPPLIES
520-670-5400
100-630-5400
100-720-5400
100-630-6110
510-660-6110
520-670-6110
100-720-6110
500706
500706
500706
500706
500706
500706
500706
Vendor: 00252 - COMFORT DESIGNS HEATING & AIR CONDITIONING
i1720
REPAIR HEATER - PARTS BUILD…520-670-6730
Vendor: 00282 - CROSSLAND HEAVY CONTRACTORS
PAY ESTIMATE NO.4
WWTP PRE-CONSTRUCTION - … 520-670-8000
Vendor: 02165 - CUB SCOUT PACK 3289
R5579
REFUND DEPOSIT - COMMUNI… 100-2200
Payment Date
Amount
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 00222 - CINTAS CORPORATION Total:
38.97
150.10
10.48
133.81
15.90
15.89
125.02
973.67
100526
03/18/2026
Vendor 00252 - COMFORT DESIGNS HEATING & AIR CONDITIONING Total:
1,357.32
1,357.32
100527
03/18/2026
Vendor 00282 - CROSSLAND HEAVY CONTRACTORS Total:
522,194.00
522,194.00
03/18/2026
Vendor 02165 - CUB SCOUT PACK 3289 Total:
250.00
250.00
100529
03/18/2026
100529
03/18/2026
Vendor 00288 - CUSTOM TRUCK ONE SOURCE INC Total:
651.26
333.99
985.25
Vendor: 01045 - D.H. PACE COMPANY, INC
SVC/262-1043840
REPAIR - FIRE WINDOR CLOSU… 100-720-6730
100530
03/18/2026
Vendor 01045 - D.H. PACE COMPANY, INC Total:
440.50
440.50
Vendor: 00300 - DALE W. MANNING
1975
LABOR TO INSTALL UNDERWA… 100-730-6730
100531
03/18/2026
Vendor 00300 - DALE W. MANNING Total:
1,750.00
1,750.00
Vendor: 02501 - DATCO, INC
215314
215314
215314
215314
215314
100-610-5400
100-630-5400
100-720-5400
510-660-5400
520-670-5400
100532
100532
100532
100532
100532
03/18/2026
03/18/2026
03/18/2026
03/18/2026
03/18/2026
Vendor 02501 - DATCO, INC Total:
33.60
201.60
50.40
50.40
84.00
420.00
Vendor: 02398 - ENTERPRISE FM TRUST
FBN5585609
FLEET MANAGEMENT - MON… 100-110-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-150-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-150-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-500-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-500-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-500-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-610-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-630-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-630-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-630-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-630-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-710-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-720-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-720-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-720-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-730-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-730-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-800-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-800-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-800-8401
FBN5585609
FLEET MANAGEMENT - MON… 100-800-8401
FBN5585609
FLEET MANAGEMENT - MON… 510-660-8401
FBN5585609
FLEET MANAGEMENT - MON… 510-660-8401
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
500707
Vendor: 00288 - CUSTOM TRUCK ONE SOURCE INC
2026007000387
UNIT #215 - REPAIR DUMPBED 100-630-6750
2026007008394
UNIT #215 - INSTALL GPS, CO… 100-630-6750
3/18/2026 10:48:06 AM
CITY OF SPRING HILL HATS - …
CITY OF SPRING HILL HATS - …
CITY OF SPRING HILL HATS - …
CITY OF SPRING HILL HATS - …
CITY OF SPRING HILL HATS - …
100528
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
1,145.48
1,007.61
740.13
1,082.60
962.39
917.72
460.59
1,266.89
1,322.11
1,266.89
979.74
304.28
280.47
382.10
304.28
382.10
280.47
889.03
640.62
628.66
1,151.85
813.15
813.15
Page 2 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
Account Number
FBN5585609
FBN5585609
FBN5585609
FBN5585609
FBN5585609
FBN5585609
FBN5585609
FLEET MANAGEMENT - MON… 510-660-8401
FLEET MANAGEMENT - MON… 510-660-8401
FLEET MANAGEMENT - MON… 520-670-8401
FLEET MANAGEMENT - MON… 520-670-8401
FLEET MANAGEMENT - MON… 520-670-8401
FLEET MANAGEMENT - MON… 520-670-8401
FLEET MANAGEMENT - MON… 520-670-8401
Vendor: 02476 - EVERGY KS CENTRAL 6066047528
INV0009832
ELECTRIC - 20712 W 199TH ST… 100-630-7626
Vendor: 01483 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009845
ELECTRIC - STREET LIGHTS - 01… 100-630-7626
Vendor: 02003 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009817
ELECTRIC -20015 N WEBSTER-… 100-630-7626
Vendor: 02004 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009814
ELECTRIC -19098 WOODLAND… 100-630-7626
Vendor: 02005 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009816
ELECTRIC -19671 W 215TH-PA… 100-630-7626
Vendor: 02006 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009835
ELECTRIC -300 N MADISON-SA… 100-720-7626
Vendor: 02007 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009841
ELECTRIC -606 N JACKSON-P… 520-670-7626
Vendor: 02008 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009843
ELECTRIC - 911 N WEBSTER - 0… 100-630-7626
Vendor: 02009 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009839
ELECTRIC - 418 E NICHOLS - 01… 100-800-7626
Vendor: 02010 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009819
ELECTRIC - 205 N HARRISON-L… 520-670-7626
Vendor: 02011 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009838
ELECTRIC -405 W NICHOLS-CIT… 100-630-7626
Vendor: 02012 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009837
ELECTRIC - 302 N JEFFERSON -… 100-720-7626
Vendor: 02013 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009842
ELECTRIC - 610 N LINCOLN-SIR… 100-630-7626
Vendor: 02016 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009815
ELECTRIC - 19667 WEBSTER - … 520-670-7626
Vendor: 02017 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009840
ELECTRIC - 502 E NICHOLS - 01… 100-630-7626
3/18/2026 10:48:06 AM
Payment Number
Payment Date
Amount
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 02398 - ENTERPRISE FM TRUST Total:
505.21
230.29
812.21
505.22
382.11
230.29
830.10
21,517.74
DFT0010461
03/09/2026
Vendor 02476 - EVERGY KS CENTRAL 6066047528 Total:
71.30
71.30
DFT0010474
03/09/2026
Vendor 01483 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
9,208.33
9,208.33
DFT0010437
03/04/2026
Vendor 02003 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
31.67
31.67
DFT0010434
03/04/2026
Vendor 02004 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
42.19
42.19
DFT0010436
03/04/2026
Vendor 02005 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
48.25
48.25
DFT0010464
03/09/2026
Vendor 02006 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
3,007.90
3,007.90
DFT0010470
03/09/2026
Vendor 02007 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
364.49
364.49
DFT0010472
03/09/2026
Vendor 02008 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
28.86
28.86
DFT0010468
03/09/2026
Vendor 02009 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
700.76
700.76
DFT0010439
03/04/2026
Vendor 02010 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
222.83
222.83
DFT0010467
03/09/2026
Vendor 02011 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
55.58
55.58
DFT0010466
03/09/2026
Vendor 02012 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
484.79
484.79
DFT0010471
03/09/2026
Vendor 02013 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
44.65
44.65
DFT0010435
03/04/2026
Vendor 02016 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
314.36
314.36
DFT0010469
03/09/2026
Vendor 02017 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
664.79
664.79
500707
500707
500707
500707
500707
500707
500707
Page 3 of 18
Expense Approval Report
Payable Number
Post Dates: 3/5/2026 - 3/18/2026
Description (Payable)
Account Number
Vendor: 02018 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009836
ELECTRIC - 300 N MADISON ST…100-720-7626
Payment Number
Payment Date
Amount
DFT0010465
03/09/2026
Vendor 02018 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
189.14
189.14
DFT0010438
03/04/2026
Vendor 02019 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
215.28
215.28
DFT0010463
03/09/2026
Vendor 02020 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
224.74
224.74
DFT0010473
03/09/2026
Vendor 02021 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
154.68
154.68
DFT0010462
03/09/2026
Vendor 02200 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
103.47
103.47
DFT0010411
03/02/2026
Vendor 02472 - EVERGY METRO INC - 6157565806 Total:
71.53
71.53
Vendor: 00676 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009799
ELECTRIC - 18095 W 199TH, SI… 100-630-7626
DFT0010414
03/02/2026
Vendor 00676 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
28.67
28.67
Vendor: 00677 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009852
ELECTRIC - 613 S RACE ST - 02… 100-710-7626
DFT0010482
03/09/2026
Vendor 00677 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
587.06
587.06
Vendor: 00679 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009847
ELECTRIC - WATER DP03 - 02/… 520-670-7626
DFT0010477
03/09/2026
Vendor 00679 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
1,479.90
1,479.90
Vendor: 00681 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009849
ELECTRIC - 20700 W 223RD - … 510-660-7626
DFT0010479
03/09/2026
Vendor 00681 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
20.55
20.55
Vendor: 00682 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009850
ELECTRIC - 22012 VICTORY RD …100-630-7626
DFT0010480
03/09/2026
Vendor 00682 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
27.84
27.84
Vendor: 00683 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009798
ELECTRIC - 18539 WOODLAND…520-670-7626
DFT0010413
03/02/2026
Vendor 00683 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
124.48
124.48
Vendor: 00684 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009848
ELECTRIC - 22711 WOODLAND…520-670-7626
DFT0010478
03/09/2026
Vendor 00684 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
7,895.38
7,895.38
Vendor: 00685 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009795
ELECTRIC - 18899 S LONE ELM… 520-670-7626
DFT0010410
03/02/2026
Vendor 00685 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
292.05
292.05
Vendor: 00686 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009797
ELECTRIC - 18700 W 191ST ST -…520-670-7626
DFT0010412
03/02/2026
Vendor 00686 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
273.41
273.41
Vendor: 00687 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009851
ELECTRIC - 22470 S FRANKLIN -…100-630-7626
DFT0010481
03/09/2026
Vendor 00687 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
58.71
58.71
Vendor: 00688 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009794
ELECTRIC - 20281 LONE ELM … 100-630-7626
DFT0010409
03/02/2026
Vendor 00688 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
28.34
28.34
Vendor: 00689 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009853
ELEC- 797A S WEBSTER-XMAS … 100-630-7626
DFT0010483
03/09/2026
Vendor 00689 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
17.70
17.70
Vendor: 02019 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009818
ELECTRIC - 20129 CRESTONE -… 520-670-7626
Vendor: 02020 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009834
ELECTRIC -22015 CLUB HOUSE… 100-630-7626
Vendor: 02021 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009844
ELECTRIC - PUBLIC WORKS DE… 100-630-7626
Vendor: 02200 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0009833
ELECTRIC-20919 W 199TH-QT … 520-670-7626
Vendor: 02472 - EVERGY METRO INC - 6157565806
INV0009796
ELECTRIC - 19513R BARSTOW … 520-670-7626
3/18/2026 10:48:06 AM
Page 4 of 18
Expense Approval Report
Payable Number
Post Dates: 3/5/2026 - 3/18/2026
Description (Payable)
Account Number
Payment Number
Payment Date
Amount
Vendor: 00729 - EVERGY METRO INC (formerly Kansas City Power & Light)
CM0000130
EVERGY FRANCHISE TAX RECE… 100-000-4540
DFT0010475
03/01/2026
INV0009846
ELECTRIC - STREETLIGHTS - 01… 100-630-7626
DFT0010476
03/01/2026
Vendor 00729 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
-12,419.67
12,419.67
0.00
Vendor: 01904 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0009793
ELECTRIC-22101 W 199TH, VE… 100-630-7626
DFT0010408
03/02/2026
Vendor 01904 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
145.38
145.38
Vendor: 00413 - FERRELLGAS, LLP
1132731023
PROPANE GAS - PARKS BUILD… 100-630-7624
1133062500
PROPANE GAS - PARKS BUILD… 100-630-7624
100533
100533
03/18/2026
03/18/2026
Vendor 00413 - FERRELLGAS, LLP Total:
1,284.51
1,111.74
2,396.25
Vendor: 02594 - FOXWOOD RANCH HOA
R5635
REFUND DEPOSIT - 401 EVENT… 100-2200
R5634
REFUND DEPOSIT - 401 EVENT… 100-2200
100534
100535
03/18/2026
03/18/2026
Vendor 02594 - FOXWOOD RANCH HOA Total:
200.00
200.00
400.00
Vendor: 02978 - GABRIELLE KILE
R5673
REFUND DEPOSIT AND USE FE… 100-000-4630
R5673
REFUND DEPOSIT AND USE FE… 100-2200
100536
100536
03/18/2026
03/18/2026
Vendor 02978 - GABRIELLE KILE Total:
300.00
250.00
550.00
500709
03/27/2026
Vendor 00463 - GEORGE BUTLER ASSOCIATES, INC. Total:
15,686.25
15,686.25
Vendor: 00463 - GEORGE BUTLER ASSOCIATES, INC.
91958
BUILDING PLAN REVIEW SERV… 100-500-7190
Vendor: 00466 - GERKEN RENT-ALL
19578DQ-1
PORTABLE RESTROOM RENTA… 100-630-7220
Vendor: 01606 - GLOBAL PAYMENTS DIRECT, INC.
INV0009801
ELECTRONIC PYMT PROCESSO… 100-110-7770
INV0009802
ELECTRONIC PYMT PROCESSO… 100-110-7770
INV0009803
ELECTRONIC PYMT PROCESS F… 510-660-7770
INV0009803
ELECTRONIC PYMT PROCESS F… 520-670-7770
INV0009804
ELECTRONIC PYMT PROCESSO… 510-660-7770
INV0009804
ELECTRONIC PYMT PROCESSO… 520-670-7770
INV0009805
ELECTRONIC PYMT PROCESSO… 100-110-7770
INV0009806
ELECTRONIC PYMT PROCESSO… 100-110-7770
Vendor: 02803 - GT LEASING CORPORATION
262733
COPY EQUIPMENT LEASE - 02/… 100-100-8401
262733
COPY EQUIPMENT LEASE - 02/… 100-100-8401
262733
COPY EQUIPMENT LEASE - 02/… 100-110-8401
262733
COPY EQUIPMENT LEASE - 02/… 100-150-8401
262733
COPY EQUIPMENT LEASE - 02/… 100-200-8401
262733
COPY EQUIPMENT LEASE - 02/… 100-300-8401
262733
COPY EQUIPMENT LEASE - 02/… 100-610-8401
262733
COPY EQUIPMENT LEASE - 02/… 100-800-8401
262733
COPY EQUIPMENT LEASE - 02/… 520-670-8401
262733
COPY EQUIPMENT LEASE - 02/… 520-670-8401
Vendor: 02366 - ICC COMMUNITY DEVELOPMENT SOLUTIONS, LLC
CMS0028452
SW MAINT/TRNG LASERFICHE… 100-220-6130
CMS0028452
SW MAINT/TRNG LASERFICHE… 100-300-6130
CMS0028452
SW MAINT/TRNG LASERFICHE… 100-310-6130
CMS0028452
SW MAINT/TRNG LASERFICHE… 100-800-6130
Vendor: 02901 - IMAGINE IT INC
31201559
MS 365 - ADMIN LICENSE - FEB…100-220-6130
31202029
COMPUTER FOR MAYOR - SHI… 100-120-8300
31202227
TYLER MIGRATION TO CLOUD … 100-220-7190
3/18/2026 10:48:06 AM
100537
03/18/2026
Vendor 00466 - GERKEN RENT-ALL Total:
110.00
110.00
DFT0010419
03/02/2026
DFT0010420
03/02/2026
DFT0010421
03/02/2026
DFT0010421
03/02/2026
DFT0010422
03/02/2026
DFT0010422
03/02/2026
DFT0010423
03/02/2026
DFT0010424
03/02/2026
Vendor 01606 - GLOBAL PAYMENTS DIRECT, INC. Total:
208.58
194.61
2,230.13
2,230.14
574.78
574.78
196.22
184.17
6,393.41
500710
500710
500710
500710
500710
500710
500710
500710
500710
500710
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 02803 - GT LEASING CORPORATION Total:
109.66
54.83
109.67
54.83
109.66
109.67
109.67
109.67
109.67
109.67
987.00
100538
03/18/2026
100538
03/18/2026
100538
03/18/2026
100538
03/18/2026
Vendor 02366 - ICC COMMUNITY DEVELOPMENT SOLUTIONS, LLC Total:
289.85
869.59
289.85
579.71
2,029.00
500711
500711
500711
03/27/2026
03/27/2026
03/27/2026
47.40
20.78
5,818.75
Page 5 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
Account Number
31202180
31202262
MS 365 - UPDATE LICENSING -… 100-220-6130
TYLER MIGRATION TO CLOUD … 100-220-7190
500711
500711
03/27/2026
03/27/2026
Vendor 02901 - IMAGINE IT INC Total:
271.12
1,653.75
7,811.80
Vendor: 00611 - JCI INDUSTRIES, INC.
8290794
BLOWER #1 REPAIR - WWTP
520-670-6750
8291193
WASHWATER PUMP #1 REPAI… 520-670-6750
500712
500712
03/27/2026
03/27/2026
Vendor 00611 - JCI INDUSTRIES, INC. Total:
2,899.00
2,600.00
5,499.00
500713
03/27/2026
500713
03/27/2026
500713
03/27/2026
500713
03/27/2026
500713
03/27/2026
500713
03/27/2026
Vendor 00702 - KANSAS ONE-CALL SYSTEM, INC Total:
191.96
191.96
191.97
196.39
196.40
196.40
1,165.08
100539
03/18/2026
Vendor 02044 - KAW VALLEY ENGINEERING, INC Total:
271.13
271.13
500714
03/27/2026
Vendor 02851 - KENTON BROTHERS LOCKSMITH INC Total:
440.00
440.00
100540
03/18/2026
Vendor 02979 - KIMBERLY WILSON Total:
200.00
200.00
100541
03/18/2026
100541
03/18/2026
100541
03/18/2026
Vendor 00757 - KNAPHEIDE TRUCK EQUIPMENT CENTER Total:
-1,975.00
2,075.00
4,575.00
4,675.00
Vendor: 02418 - KPOCH INTERMEDIATE, INC
788043
UTILITY LOCATING SERVICES - … 100-630-7190
788043
UTILITY LOCATING SERVICES - … 510-660-7190
788043
UTILITY LOCATING SERVICES - … 520-670-7190
793558
UTILITY LOCATING SERVICES - … 100-630-7190
793558
UTILITY LOCATING SERVICES - … 510-660-7190
793558
UTILITY LOCATING SERVICES - … 520-670-7190
500715
500715
500715
500715
500715
500715
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 02418 - KPOCH INTERMEDIATE, INC Total:
3,908.33
3,908.33
3,909.49
3,972.64
3,972.64
3,972.64
23,644.07
Vendor: 00802 - LAMP RYNEARSON INC
0325005.01-0000014
2025 ON-CALL SERVICES - TH… 100-110-7150
0325005.01-0000014
2025 ON-CALL SERVICES - TH… 100-500-7150
0326005.01-0000001
2026 ON-CALL SERVICES - TH… 100-110-7150
0326005.01-0000001
2026 ON-CALL SERVICES - TH… 100-500-7150
0326005.01-0000001
2026 ON-CALL SERVICES - TH… 510-660-7150
0326005.01-0000001
2026 ON-CALL SERVICES - TH… 520-670-7150
0324100.01-0000017
US 169/K7 & 191ST INTERSECT…412-000-7150
0325122.01-0000004
STORMWATER UTILITY - 2025 … 530-680-7150
0325136.01-0000003
CITY LAKE DAM DESIGN & CS 300-000-7150
500716
500716
500716
500716
500716
500716
500716
500716
500716
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 00802 - LAMP RYNEARSON INC Total:
98.00
1,086.70
921.25
5,698.00
460.63
460.62
5,807.40
191.10
2,793.00
17,516.70
Vendor: 00974 - MUTUAL OF OMAHA INSURANCE CO
002050079420
GROUP LIFE/AD&D PREMIUMS…100-100-5120
002050079420
GROUP LIFE/AD&D PREMIUMS…100-150-5120
002050079420
GROUP LIFE/AD&D PREMIUMS…100-200-5120
002050079420
GROUP LIFE/AD&D PREMIUMS…100-300-5120
002050079420
GROUP LIFE/AD&D PREMIUMS…100-310-5120
002050079420
GROUP LIFE/AD&D PREMIUMS…100-500-5120
002050079420
GROUP LIFE/AD&D PREMIUMS…100-610-5120
002050079420
GROUP LIFE/AD&D PREMIUMS…100-630-5120
DFT0010418
DFT0010418
DFT0010418
DFT0010418
DFT0010418
DFT0010418
DFT0010418
DFT0010418
Vendor: 00702 - KANSAS ONE-CALL SYSTEM, INC
6010487
UTILITY LOCATING REQUEST … 100-630-7190
6010487
UTILITY LOCATING REQUEST … 510-660-7190
6010487
UTILITY LOCATING REQUEST … 520-670-7190
6020487
UTILITY LOCATING REQUEST … 100-630-7190
6020487
UTILITY LOCATING REQUEST … 510-660-7190
6020487
UTILITY LOCATING REQUEST … 520-670-7190
Vendor: 02044 - KAW VALLEY ENGINEERING, INC
C41653
199TH ST PROJECT - MATERIAL…412-000-7150
Vendor: 02851 - KENTON BROTHERS LOCKSMITH INC
I30961
SERVICE CALL - BADGES & AC… 100-110-7190
Vendor: 02979 - KIMBERLY WILSON
R5671
REFUND DEPOSIT - 401 EVENT… 100-2200
Vendor: 00757 - KNAPHEIDE TRUCK EQUIPMENT CENTER
CMINV-43-2671297-01
(5) SNOW PLOW DEFLECTOR K…100-630-6750
INV-43-2647148-01
(5) SNOW PLOW DEFLECTOR K…100-630-6750
INV-43-2657581-01
(5) CUTTING EDGE & CURB G… 100-630-6750
3/18/2026 10:48:06 AM
Payment Number
Payment Date
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Amount
25.20
16.80
18.06
16.80
8.40
42.00
12.60
58.80
Page 6 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
Account Number
002050079420
002050079420
002050079420
002050079420
002050079420
002050079420
GROUP LIFE/AD&D PREMIUMS…100-710-5120
GROUP LIFE/AD&D PREMIUMS…100-720-5120
GROUP LIFE/AD&D PREMIUMS…100-730-5120
GROUP LIFE/AD&D PREMIUMS…100-800-5120
GROUP LIFE/AD&D PREMIUMS…510-660-5120
GROUP LIFE/AD&D PREMIUMS…520-670-5120
Payment Number
Payment Date
Amount
DFT0010418
03/02/2026
DFT0010418
03/02/2026
DFT0010418
03/02/2026
DFT0010418
03/02/2026
DFT0010418
03/02/2026
DFT0010418
03/02/2026
Vendor 00974 - MUTUAL OF OMAHA INSURANCE CO Total:
4.20
6.93
4.83
151.20
33.60
35.70
435.12
500717
03/27/2026
Vendor 00988 - NATIONAL SIGN COMPANY INC. Total:
2,772.60
2,772.60
Vendor: 01003 - NIFFIE PRINTING
318360
RECEIPT BOOKS
100-110-6110
318347
ENVELOPES - COMM DEV
100-500-6110
318370
DISCONNECT STATEMENT PRI… 520-670-6120
318369
UTILITY STATEMENT PRINTING…520-670-6120
318371
PUBLIC HEARING NOTICE SIG… 100-500-6110
500718
500718
500718
500718
500718
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 01003 - NIFFIE PRINTING Total:
407.61
351.33
29.75
1,158.64
1,380.00
3,327.33
Vendor: 02769 - PAYCOR INC
INV07016556
INV07016556
INV07016556
INV07016556
PAYROLL PROCESS FEES - FEB … 100-110-7120
PAYROLL PROCESS FEES - FEB … 100-800-7120
PAYROLL PROCESS FEES - FEB … 510-660-7120
PAYROLL PROCESS FEES - FEB … 520-670-7120
DFT0010452
DFT0010452
DFT0010452
DFT0010452
03/07/2026
03/07/2026
03/07/2026
03/07/2026
Vendor 02769 - PAYCOR INC Total:
999.14
428.20
713.68
713.68
2,854.70
Vendor: 00995 - QUADIENT, INC
INV0009855
POSTAGE PURCHASE - 01/28 -… 100-100-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 100-120-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 100-200-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 100-300-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 100-310-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 100-500-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 100-800-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 510-660-6140
INV0009855
POSTAGE PURCHASE - 01/28 -… 520-670-6140
DFT0010487
DFT0010487
DFT0010487
DFT0010487
DFT0010487
DFT0010487
DFT0010487
DFT0010487
DFT0010487
03/11/2026
03/11/2026
03/11/2026
03/11/2026
03/11/2026
03/11/2026
03/11/2026
03/11/2026
03/11/2026
Vendor 00995 - QUADIENT, INC Total:
2.75
9.42
37.06
3.14
63.06
184.70
64.40
126.67
8.80
500.00
Vendor: 01132 - REINDERS, INC
5079815-00
LANDSCAPE PRE EMERGENT H… 100-630-6645
5079983-00
LANDSCAPE PRE EMERGENT - … 100-630-6645
500719
500719
03/27/2026
03/27/2026
Vendor 01132 - REINDERS, INC Total:
250.00
1,011.00
1,261.00
Vendor: 02982 - RHIANNON BONTRAGER
R5689
REFUND DEPOSIT AND PARTIA…100-000-4631
R5689
REFUND DEPOSIT AND PARTIA…100-2200
100542
100542
03/18/2026
03/18/2026
Vendor 02982 - RHIANNON BONTRAGER Total:
25.00
200.00
225.00
Vendor: 01240 - SPRING HILL OIL (PD)
2712
FUEL - PD
100-800-6710
500720
03/27/2026
Vendor 01240 - SPRING HILL OIL (PD) Total:
2,411.40
2,411.40
Vendor: 01261 - STAPLES, INC
6055241720
ADMIN/OPERATING SUPPLIES …100-110-6110
500721
03/27/2026
Vendor 01261 - STAPLES, INC Total:
251.13
251.13
Vendor: 00785 - STATE OF KANSAS TREASURER
98797
COURT FEES - FEB 2026
98797
COURT FEES - FEB 2026
98797
COURT FEES - FEB 2026
98797
COURT FEES - FEB 2026
98797
COURT FEES - FEB 2026
98797
COURT FEES - FEB 2026
500722
500722
500722
500722
500722
500722
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
03/27/2026
Vendor 00785 - STATE OF KANSAS TREASURER Total:
427.50
23.00
15.00
85.00
22.00
500.00
1,072.50
Vendor: 00988 - NATIONAL SIGN COMPANY INC.
IN0001065
SIGNS - HIDDEN HILLS & WO… 100-630-6600
3/18/2026 10:48:06 AM
100-2251
100-2252
100-2255
100-2255
100-2255
100-2256
Page 7 of 18
Expense Approval Report
Payable Number
Post Dates: 3/5/2026 - 3/18/2026
Description (Payable)
Account Number
Vendor: 02975 - TRAVIS DYKES
R5690
REFUND DEPOSIT - GYMNASI… 100-2200
Vendor: 00629 - UNITED COMMUNITY SERVICES OF JOHNSON COUNTY
INV0009687
2026 CONTRIBUTION TO HU… 100-110-7340
Vendor: 01398 - VANCE BROTHERS, LLC
IG00034460
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
IG00034485
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
IG00034509
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
IG00034602
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
IG00034626
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
IG00034657
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
IG00034689
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
IG00034723
ASPHALT FOR RD REPAIRS-WE… 205-630-6630
Vendor: 02788 - VERIZON COMMUNICATIONS, INC
330000083176
VEHICLE GPS SERVICE CHARGE…100-110-7622
330000083176
VEHICLE GPS SERVICE CHARGE…100-150-7622
330000083176
VEHICLE GPS SERVICE CHARGE…100-500-7622
330000083176
VEHICLE GPS SERVICE CHARGE…100-610-7622
330000083176
VEHICLE GPS SERVICE CHARGE…100-630-7622
330000083176
VEHICLE GPS SERVICE CHARGE…100-710-7622
330000083176
VEHICLE GPS SERVICE CHARGE…100-720-7622
330000083176
VEHICLE GPS SERVICE CHARGE…100-730-7622
330000083176
VEHICLE GPS SERVICE CHARGE…510-660-7622
330000083176
VEHICLE GPS SERVICE CHARGE…520-670-7622
Vendor: 01399 - VERIZON WIRELESS SERVICES LLC
6136766418
COMMUNICATION - GROUP C… 100-100-7622
6136766418
COMMUNICATION - GROUP C… 100-120-7622
6136766418
COMMUNICATION - GROUP C… 100-150-7622
6136766418
COMMUNICATION - GROUP C… 100-200-7622
6136766418
COMMUNICATION - GROUP C… 100-220-7622
6136766418
COMMUNICATION - GROUP C… 100-300-7622
6136766418
COMMUNICATION - GROUP C… 100-500-7622
6136766418
COMMUNICATION - GROUP C… 100-610-7622
6136766418
COMMUNICATION - GROUP C… 100-630-7622
6136766418
COMMUNICATION - GROUP C… 100-710-7622
6136766418
COMMUNICATION - GROUP C… 100-720-7622
6136766418
COMMUNICATION - GROUP C… 100-730-7622
6136766418
COMMUNICATION - GROUP C… 100-800-7622
6136766418
COMMUNICATION - GROUP C… 510-660-7622
6136766418
COMMUNICATION - GROUP C… 520-670-7622
Payment Number
100543
Payment Date
Amount
03/18/2026
Vendor 02975 - TRAVIS DYKES Total:
200.00
200.00
100544
03/18/2026
Vendor 00629 - UNITED COMMUNITY SERVICES OF JOHNSON COUNTY Total:
2,900.00
2,900.00
100545
100545
100545
100545
100545
100545
100545
100545
03/18/2026
03/18/2026
03/18/2026
03/18/2026
03/18/2026
03/18/2026
03/18/2026
03/18/2026
Vendor 01398 - VANCE BROTHERS, LLC Total:
163.15
227.50
195.00
195.00
200.20
196.30
199.50
196.30
1,572.95
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
DFT0010440
03/03/2026
Vendor 02788 - VERIZON COMMUNICATIONS, INC Total:
16.08
32.16
48.24
8.04
160.80
12.06
20.10
12.06
44.22
48.24
402.00
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
DFT0010459
03/06/2026
Vendor 01399 - VERIZON WIRELESS SERVICES LLC Total:
134.65
41.55
123.11
162.93
41.55
88.10
1,631.80
43.28
168.12
31.14
51.94
31.17
902.41
262.19
232.56
3,946.50
Vendor: 01444 - VISA
INV0009854
INV0009854
INV0009854
INV0009854
INV0009854
INV0009854
INV0009854
PURCHASING CARD #0143 - 0… 100-110-7130
PURCHASING CARD #0143 - 0… 100-110-7130
PURCHASING CARD #0143 - 0… 100-110-7130
PURCHASING CARD #0143 - 0… 100-110-7130
PURCHASING CARD #0143 - 0… 100-300-5310
PURCHASING CARD #0143 - 0… 100-300-7700
PURCHASING CARD #0143 - 0… 100-300-7700
DFT0010484
DFT0010484
DFT0010484
DFT0010484
DFT0010484
DFT0010484
DFT0010484
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 01444 - VISA Total:
239.60
78.71
49.38
49.38
325.00
195.00
75.00
1,012.07
Vendor: 01449 - VISA
INV0009826
PURCHASING CARD #9047 - 0… 100-800-6750
DFT0010447
03/02/2026
Vendor 01449 - VISA Total:
258.75
258.75
3/18/2026 10:48:06 AM
Page 8 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
Vendor: 01687 - VISA
INV0009831
INV0009831
Payment Number
Payment Date
Amount
PURCHASING CARD #9088 - 0… 452-800-6240
PURCHASING CARD #9088 - 0… 452-800-6240
DFT0010460
DFT0010460
03/02/2026
03/02/2026
Vendor 01687 - VISA Total:
159.98
259.98
419.96
Vendor: 01688 - VISA
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
INV0009822
PURCHASING CARD #0233 - 0… 100-100-5400
PURCHASING CARD #0233 - 0… 100-110-6110
PURCHASING CARD #0233 - 0… 100-110-6110
PURCHASING CARD #0233 - 0… 100-110-6110
PURCHASING CARD #0233 - 0… 100-110-6110
PURCHASING CARD #0233 - 0… 100-110-6110
PURCHASING CARD #0233 - 0… 100-120-5400
PURCHASING CARD #0233 - 0… 100-120-5400
PURCHASING CARD #0233 - 0… 100-200-5400
PURCHASING CARD #0233 - 0… 100-300-5400
PURCHASING CARD #0233 - 0… 100-310-5400
PURCHASING CARD #0233 - 0… 100-500-5400
PURCHASING CARD #0233 - 0… 100-720-5400
PURCHASING CARD #0233 - 0… 100-720-6110
PURCHASING CARD #0233 - 0… 100-720-6110
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
DFT0010443
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 01688 - VISA Total:
94.58
86.13
68.99
12.99
78.37
11.82
47.81
319.14
203.01
46.10
45.37
284.84
79.42
114.74
8.96
1,502.27
Vendor: 01738 - VISA
INV0009830
INV0009830
INV0009830
INV0009830
INV0009830
INV0009830
INV0009830
INV0009830
INV0009830
INV0009830
PURCHASING CARD #0241 - 0… 100-110-7190
PURCHASING CARD #0241 - 0… 100-150-7130
PURCHASING CARD #0241 - 0… 100-200-7130
PURCHASING CARD #0241 - 0… 100-500-7130
PURCHASING CARD #0241 - 0… 100-500-7130
PURCHASING CARD #0241 - 0… 100-500-7130
PURCHASING CARD #0241 - 0… 100-630-7130
PURCHASING CARD #0241 - 0… 100-800-7190
PURCHASING CARD #0241 - 0… 510-660-7190
PURCHASING CARD #0241 - 0… 520-670-7190
DFT0010451
DFT0010451
DFT0010451
DFT0010451
DFT0010451
DFT0010451
DFT0010451
DFT0010451
DFT0010451
DFT0010451
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 01738 - VISA Total:
139.26
158.02
166.93
795.00
295.00
748.00
162.90
59.70
99.46
99.46
2,723.73
Vendor: 01825 - VISA
INV0009857
INV0009857
PURCHASING CARD #0308 - 0… 520-670-6110
PURCHASING CARD #0308 - 0… 520-670-7730
DFT0010489
DFT0010489
03/02/2026
03/02/2026
Vendor 01825 - VISA Total:
97.43
72.00
169.43
Vendor: 01849 - VISA
INV0009858
INV0009858
INV0009858
INV0009858
INV0009858
INV0009858
INV0009858
INV0009858
INV0009858
PURCHASING CARD #0340 - 0… 100-630-5310
PURCHASING CARD #0340 - 0… 100-630-6110
PURCHASING CARD #0340 - 0… 100-630-6640
PURCHASING CARD #0340 - 0… 100-630-6640
PURCHASING CARD #0340 - 0… 100-630-6640
PURCHASING CARD #0340 - 0… 100-630-6640
PURCHASING CARD #0340 - 0… 100-630-6645
PURCHASING CARD #0340 - 0… 100-630-6660
PURCHASING CARD #0340 - 0… 100-630-6750
DFT0010490
DFT0010490
DFT0010490
DFT0010490
DFT0010490
DFT0010490
DFT0010490
DFT0010490
DFT0010490
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 01849 - VISA Total:
550.00
9.24
106.17
21.60
1.20
3.78
258.30
89.99
218.68
1,258.96
Vendor: 01988 - VISA
INV0009810
INV0009810
INV0009810
INV0009810
INV0009810
INV0009810
PURCHASING CARD #0381 - 0… 100-110-7130
PURCHASING CARD #0381 - 0… 100-110-7130
PURCHASING CARD #0381 - 0… 100-110-7130
PURCHASING CARD #0381 - 0… 100-120-6020
PURCHASING CARD #0381 - 0… 100-120-6020
PURCHASING CARD #0381 - 0… 100-500-6110
DFT0010427
DFT0010427
DFT0010427
DFT0010427
DFT0010427
DFT0010427
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 01988 - VISA Total:
168.29
114.74
133.49
26.47
245.00
64.97
752.96
Vendor: 02142 - VISA
INV0009828
PURCHASING CARD #0480 - 0… 100-800-6110
DFT0010449
03/02/2026
35.00
3/18/2026 10:48:06 AM
Account Number
Page 9 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
INV0009828
INV0009828
INV0009828
Payment Number
Payment Date
Amount
PURCHASING CARD #0480 - 0… 100-800-6720
PURCHASING CARD #0480 - 0… 100-800-7190
PURCHASING CARD #0480 - 0… 452-800-6240
DFT0010449
DFT0010449
DFT0010449
03/02/2026
03/02/2026
03/02/2026
Vendor 02142 - VISA Total:
1,230.15
697.16
1,434.07
3,396.38
Vendor: 02143 - VISA
INV0009859
INV0009859
INV0009859
INV0009859
INV0009859
PURCHASING CARD #0472 - 0… 100-630-6660
PURCHASING CARD #0472 - 0… 100-630-6750
PURCHASING CARD #0472 - 0… 100-630-6750
PURCHASING CARD #0472 - 0… 100-630-6750
PURCHASING CARD #0472 - 0… 100-630-6750
DFT0010491
DFT0010491
DFT0010491
DFT0010491
DFT0010491
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02143 - VISA Total:
112.90
270.40
241.99
103.73
83.97
812.99
Vendor: 02176 - VISA
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
INV0009860
PURCHASING CARD #2476 - 0… 100-630-6110
PURCHASING CARD #2476 - 0… 100-630-6730
PURCHASING CARD #2476 - 0… 100-630-6730
PURCHASING CARD #2476 - 0… 100-710-6730
PURCHASING CARD #2476 - 0… 100-710-6730
PURCHASING CARD #2476 - 0… 100-720-6660
PURCHASING CARD #2476 - 0… 100-720-6660
PURCHASING CARD #2476 - 0… 100-720-6660
PURCHASING CARD #2476 - 0… 100-720-6660
PURCHASING CARD #2476 - 0… 100-720-6660
PURCHASING CARD #2476 - 0… 100-720-6660
PURCHASING CARD #2476 - 0… 100-720-6730
PURCHASING CARD #2476 - 0… 100-720-6730
PURCHASING CARD #2476 - 0… 100-730-6110
PURCHASING CARD #2476 - 0… 100-730-6110
PURCHASING CARD #2476 - 0… 100-730-6110
PURCHASING CARD #2476 - 0… 100-730-6660
PURCHASING CARD #2476 - 0… 100-730-6660
PURCHASING CARD #2476 - 0… 100-730-6660
PURCHASING CARD #2476 - 0… 100-730-6660
PURCHASING CARD #2476 - 0… 100-730-6660
PURCHASING CARD #2476 - 0… 100-730-6730
PURCHASING CARD #2476 - 0… 100-730-6730
PURCHASING CARD #2476 - 0… 100-730-6730
PURCHASING CARD #2476 - 0… 100-800-6730
PURCHASING CARD #2476 - 0… 520-670-6730
PURCHASING CARD #2476 - 0… 520-670-6730
PURCHASING CARD #2476 - 0… 520-670-6730
PURCHASING CARD #2476 - 0… 520-670-6730
PURCHASING CARD #2476 - 0… 520-670-6730
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
DFT0010492
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02176 - VISA Total:
8.00
2.97
1.98
1.98
2.97
109.48
139.50
84.98
35.04
9.58
14.99
1.98
2.97
131.52
94.76
10.00
109.49
84.99
15.00
9.58
139.50
2.97
2.97
1.98
1.98
17.84
29.97
2.99
1.98
195.46
1,269.40
Vendor: 02258 - VISA
INV0009861
INV0009861
INV0009861
INV0009861
INV0009861
INV0009861
PURCHASING CARD #0514 - 0… 510-660-6720
PURCHASING CARD #0514 - 0… 520-670-6110
PURCHASING CARD #0514 - 0… 520-670-6660
PURCHASING CARD #0514 - 0… 520-670-6660
PURCHASING CARD #0514 - 0… 520-670-6730
PURCHASING CARD #0514 - 0… 520-670-6750
DFT0010493
DFT0010493
DFT0010493
DFT0010493
DFT0010493
DFT0010493
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02258 - VISA Total:
165.00
56.68
135.86
39.96
147.78
133.10
678.38
Vendor: 02281 - VISA
INV0009812
INV0009812
PURCHASING CARD #0522 - 0… 100-100-5310
PURCHASING CARD #0522 - 0… 100-100-6020
DFT0010431
DFT0010431
03/02/2026
03/02/2026
Vendor 02281 - VISA Total:
3.65
34.28
37.93
Vendor: 02282 - VISA
INV0009823
INV0009823
INV0009823
PURCHASING CARD #0530 - 0… 100-110-6020
PURCHASING CARD #0530 - 0… 100-110-6020
PURCHASING CARD #0530 - 0… 100-110-6110
DFT0010444
DFT0010444
DFT0010444
03/02/2026
03/02/2026
03/02/2026
150.21
38.41
48.61
3/18/2026 10:48:06 AM
Account Number
Page 10 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
INV0009823
Payment Number
Payment Date
Amount
PURCHASING CARD #0530 - 0… 100-110-6110
PURCHASING CARD #0530 - 0… 100-120-6110
PURCHASING CARD #0530 - 0… 100-200-5310
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-200-6110
PURCHASING CARD #0530 - 0… 100-220-6020
PURCHASING CARD #0530 - 0… 100-300-6110
PURCHASING CARD #0530 - 0… 100-500-6110
PURCHASING CARD #0530 - 0… 100-800-5310
PURCHASING CARD #0530 - 0… 100-800-5310
PURCHASING CARD #0530 - 0… 520-670-6020
PURCHASING CARD #0530 - 0… 520-670-6110
PURCHASING CARD #0530 - 0… 520-670-7130
PURCHASING CARD #0530 - 0… 520-670-7620
PURCHASING CARD #0530 - 0… 520-670-7620
PURCHASING CARD #0530 - 0… 520-670-7620
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
DFT0010444
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02282 - VISA Total:
28.76
962.00
275.00
-40.00
8.62
259.95
20.89
175.00
79.59
125.97
84.99
80.98
56.00
519.90
259.95
13.38
1.96
51.12
167.78
75.81
24.56
28.04
1.95
3,499.43
Vendor: 02283 - VISA
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
INV0009813
PURCHASING CARD #0548 - 0… 100-100-7622
PURCHASING CARD #0548 - 0… 100-120-7622
PURCHASING CARD #0548 - 0… 100-150-7622
PURCHASING CARD #0548 - 0… 100-200-7622
PURCHASING CARD #0548 - 0… 100-220-6130
PURCHASING CARD #0548 - 0… 100-220-7622
PURCHASING CARD #0548 - 0… 100-300-7622
PURCHASING CARD #0548 - 0… 100-310-7622
PURCHASING CARD #0548 - 0… 100-500-7622
PURCHASING CARD #0548 - 0… 100-610-7622
PURCHASING CARD #0548 - 0… 100-630-7622
PURCHASING CARD #0548 - 0… 100-710-7622
PURCHASING CARD #0548 - 0… 100-720-7622
PURCHASING CARD #0548 - 0… 100-730-7622
PURCHASING CARD #0548 - 0… 100-800-7622
PURCHASING CARD #0548 - 0… 510-660-7622
PURCHASING CARD #0548 - 0… 520-670-6130
PURCHASING CARD #0548 - 0… 520-670-7622
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
DFT0010432
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02283 - VISA Total:
110.58
27.27
54.54
109.08
371.01
409.21
54.54
32.26
168.61
40.90
27.27
6.81
20.45
47.73
337.22
78.15
15.00
93.63
2,004.26
Vendor: 02385 - VISA
INV0009827
INV0009827
INV0009827
INV0009827
INV0009827
INV0009827
PURCHASING CARD #0555 - 0… 452-800-6240
PURCHASING CARD #0555 - 0… 452-800-6240
PURCHASING CARD #0555 - 0… 452-800-6240
PURCHASING CARD #0555 - 0… 452-800-6240
PURCHASING CARD #0555 - 0… 452-800-6240
PURCHASING CARD #0555 - 0… 452-800-6240
DFT0010448
DFT0010448
DFT0010448
DFT0010448
DFT0010448
DFT0010448
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02385 - VISA Total:
209.98
209.98
78.48
76.32
50.52
47.30
672.58
Vendor: 02404 - VISA
INV0009862
INV0009862
PURCHASING CARD #3105 - 0… 100-610-6110
PURCHASING CARD #3105 - 0… 100-630-6750
DFT0010494
DFT0010494
03/02/2026
03/02/2026
Vendor 02404 - VISA Total:
35.96
17.99
53.95
Vendor: 02405 - VISA
INV0009863
INV0009863
PURCHASING CARD #3348 - 0… 100-610-6110
PURCHASING CARD #3348 - 0… 100-610-6110
DFT0010495
DFT0010495
03/02/2026
03/02/2026
10.93
44.90
3/18/2026 10:48:06 AM
Account Number
Page 11 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
INV0009863
INV0009863
INV0009863
INV0009863
INV0009863
INV0009863
INV0009863
INV0009863
INV0009863
Payment Number
Payment Date
Amount
PURCHASING CARD #3348 - 0… 100-610-6730
PURCHASING CARD #3348 - 0… 100-610-6730
PURCHASING CARD #3348 - 0… 100-630-6660
PURCHASING CARD #3348 - 0… 100-720-6110
PURCHASING CARD #3348 - 0… 100-720-6730
PURCHASING CARD #3348 - 0… 100-720-6730
PURCHASING CARD #3348 - 0… 100-800-6110
PURCHASING CARD #3348 - 0… 100-800-6730
PURCHASING CARD #3348 - 0… 520-670-6110
DFT0010495
DFT0010495
DFT0010495
DFT0010495
DFT0010495
DFT0010495
DFT0010495
DFT0010495
DFT0010495
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02405 - VISA Total:
11.99
11.99
29.78
10.93
39.75
109.00
10.93
6.49
10.95
297.64
Vendor: 02417 - VISA
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
INV0009864
PURCHASING CARD #7991 - 0… 100-800-6020
PURCHASING CARD #7991 - 0… 100-800-6110
PURCHASING CARD #7991 - 0… 100-800-6110
PURCHASING CARD #7991 - 0… 100-800-6110
PURCHASING CARD #7991 - 0… 100-800-6110
PURCHASING CARD #7991 - 0… 100-800-6110
PURCHASING CARD #7991 - 0… 100-800-6110
PURCHASING CARD #7991 - 0… 100-800-7210
PURCHASING CARD #7991 - 0… 452-800-6240
PURCHASING CARD #7991 - 0… 452-800-6240
PURCHASING CARD #7991 - 0… 452-800-6240
PURCHASING CARD #7991 - 0… 452-800-6240
PURCHASING CARD #7991 - 0… 452-800-6240
PURCHASING CARD #7991 - 0… 452-800-6240
PURCHASING CARD #7991 - 0… 452-800-6240
PURCHASING CARD #7991 - 0… 452-800-6240
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
DFT0010496
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02417 - VISA Total:
56.00
63.07
57.49
28.49
2.78
62.99
4.98
275.00
129.98
221.29
37.58
4.66
-27.99
50.86
5.97
67.94
1,041.09
Vendor: 02485 - VISA
INV0009825
PURCHASING CARD #9302 - 0… 100-800-5310
DFT0010446
03/02/2026
Vendor 02485 - VISA Total:
478.00
478.00
Vendor: 02721 - VISA
INV0009820
INV0009820
INV0009820
PURCHASING CARD #3309 - 0… 100-150-5310
PURCHASING CARD #3309 - 0… 100-150-5310
PURCHASING CARD #3309 - 0… 100-150-5310
DFT0010441
DFT0010441
DFT0010441
03/02/2026
03/02/2026
03/02/2026
Vendor 02721 - VISA Total:
35.00
20.00
15.00
70.00
Vendor: 02779 - VISA
INV0009821
INV0009821
INV0009821
INV0009821
INV0009821
INV0009821
INV0009821
PURCHASING CARD #6216 - 0… 100-150-5310
PURCHASING CARD #6216 - 0… 100-150-5310
PURCHASING CARD #6216 - 0… 100-150-5310
PURCHASING CARD #6216 - 0… 100-150-5310
PURCHASING CARD #6216 - 0… 100-150-5310
PURCHASING CARD #6216 - 0… 100-150-6110
PURCHASING CARD #6216 - 0… 100-150-6110
DFT0010442
DFT0010442
DFT0010442
DFT0010442
DFT0010442
DFT0010442
DFT0010442
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02779 - VISA Total:
99.00
20.00
50.00
15.00
250.00
139.99
32.99
606.98
Vendor: 02873 - VISA
INV0009829
INV0009829
INV0009829
INV0009829
INV0009829
INV0009829
INV0009829
PURCHASING CARD #3445 - 0… 100-800-5310
PURCHASING CARD #3445 - 0… 100-800-6020
PURCHASING CARD #3445 - 0… 100-800-6020
PURCHASING CARD #3445 - 0… 100-800-6020
PURCHASING CARD #3445 - 0… 100-800-6720
PURCHASING CARD #3445 - 0… 100-800-7700
PURCHASING CARD #3445 - 0… 100-800-7700
DFT0010450
DFT0010450
DFT0010450
DFT0010450
DFT0010450
DFT0010450
DFT0010450
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Vendor 02873 - VISA Total:
4.15
79.47
41.40
62.39
63.47
270.00
100.00
620.88
Vendor: 02930 - VISA
INV0009811
INV0009811
INV0009811
PURCHASING CARD #2391 - 0… 100-110-7110
PURCHASING CARD #2391 - 0… 100-120-6110
PURCHASING CARD #2391 - 0… 100-300-6110
DFT0010430
DFT0010430
DFT0010430
03/02/2026
03/02/2026
03/02/2026
34.77
29.98
29.99
3/18/2026 10:48:06 AM
Account Number
Page 12 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
INV0009811
Account Number
Payment Number
Payment Date
Amount
PURCHASING CARD #2391 - 0… 100-310-6110
DFT0010430
03/02/2026
Vendor 02930 - VISA Total:
29.99
124.73
Vendor: 02973 - VISA
INV0009809
PURCHASING CARD #3272 - 0… 100-500-7130
DFT0010426
03/02/2026
Vendor 02973 - VISA Total:
395.00
395.00
Vendor: 02977 - VISA
INV0009824
PURCHASING CARD #7697 - 0… 452-800-6240
DFT0010445
03/02/2026
Vendor 02977 - VISA Total:
129.99
129.99
DFT0010416
03/02/2026
DFT0010416
03/02/2026
DFT0010416
03/02/2026
DFT0010417
03/02/2026
Vendor 02039 - VISION SERVICES PLAN INSURANCE COMPANY Total:
661.67
62.89
70.80
9.32
804.68
Vendor: 02039 - VISION SERVICES PLAN INSURANCE COMPANY
824672912
VISION INS PREMIUM - MAR 2… 100-2120
824672912
VISION INS PREMIUM - MAR 2… 510-2120
824672912
VISION INS PREMIUM - MAR 2… 520-2120
824672924
VISION INS PREMIUM - COBRA…100-2120
Vendor: 02852 - VITAL RECORDS HOLDINGS LLC
6089563
SHRED BIN RENTAL AND DISP… 100-110-7190
6089563
SHRED BIN RENTAL AND DISP… 100-800-7190
6089563
SHRED BIN RENTAL AND DISP… 510-660-7190
6089563
SHRED BIN RENTAL AND DISP… 520-670-7190
100546
100546
100546
100546
03/18/2026
03/18/2026
03/18/2026
03/18/2026
Vendor 02852 - VITAL RECORDS HOLDINGS LLC Total:
23.56
42.00
10.50
10.50
86.56
Vendor: 00487 - W.W.GRAINGER INC
9822637154
SCUM PUMP
500723
03/27/2026
Vendor 00487 - W.W.GRAINGER INC Total:
1,478.66
1,478.66
DFT0010458
03/06/2026
DFT0010457
03/06/2026
DFT0010456
03/06/2026
DFT0010454
03/06/2026
DFT0010455
03/06/2026
DFT0010453
03/06/2026
DFT0010485
03/10/2026
DFT0010486
03/10/2026
Vendor 01462 - WASTE MANAGEMENT OF KANSAS, INC. Total:
139.54
124.67
124.67
72.26
94.31
172.17
15,431.99
76,910.13
93,069.74
DFT0010415
03/02/2026
100547
03/18/2026
Vendor 01464 - WATER DISTRICT #1 OF JO CO Total:
22.70
656.13
678.83
100548
03/18/2026
Vendor 02885 - WATER RESOURCES SOLUTIONS LLC Total:
880.00
880.00
DFT0010433
DFT0010428
DFT0010428
DFT0010428
DFT0010428
DFT0010488
DFT0010488
DFT0010497
DFT0010497
DFT0010497
DFT0010497
DFT0010497
DFT0010497
DFT0010497
DFT0010497
DFT0010497
-13.59
-7.82
-2.68
37.42
110.09
-3.61
50.48
-21.10
-7.36
-3.12
-2.60
-9.41
36.30
43.67
103.20
132.21
520-670-6750
Vendor: 01462 - WASTE MANAGEMENT OF KANSAS, INC.
0933017-4856-7
PUBLIC WORKS BLDG REFUSE -…100-630-7628
0933024-4856-3
POLICE DEPT REFUSE - FEB 20… 100-800-7628
0933040-4856-9
CITY HALL COMPLEX REFUSE - … 100-720-7628
0933041-4856-7
PARKS BLDG REFUSE - FEB 20… 100-630-7628
0933056-4856-5
COMMUNITY CENTER REFUSE …100-710-7628
0933158-4856-9
SHAC REFUSE - FEB 2026
100-730-7628
0933253-4856-8
WWTP SLUDGE - FEB 2026
520-670-7628
0937089-4856-2
RESIDENTIAL TRASH COLLECT… 100-2220
Vendor: 01464 - WATER DISTRICT #1 OF JO CO
INV0009800
WATER UTILITY - VETERANS P… 100-630-7620
2026MISC0309A
WATER CONSUMPTION REPO… 520-670-7190
Vendor: 02885 - WATER RESOURCES SOLUTIONS LLC
2025024-08
LEGACY LAKE DAM IMPROVE… 530-680-7150
Vendor: 02882 - WEX BANK
CM110981842
INV0009807
INV0009807
INV0009807
INV0009807
INV0009856
INV0009856
INV0009865
INV0009865
INV0009865
INV0009865
INV0009865
INV0009865
INV0009865
INV0009865
INV0009865
3/18/2026 10:48:06 AM
FUEL REBATE - 02/2026
100-000-4720
FLEET FUEL - COMM DEV - 02… 100-000-4720
FLEET FUEL - COMM DEV - 02… 100-000-4720
FLEET FUEL - COMM DEV - 02… 100-500-6710
FLEET FUEL - COMM DEV - 02… 100-500-6710
FLEET FUEL - PW - 02/01 - 02/… 100-000-4720
FLEET FUEL - PW - 02/01 - 02/… 100-610-6710
FLEET FUEL - PD - 02/01 - 02/… 100-000-4720
FLEET FUEL - PD - 02/01 - 02/… 100-000-4720
FLEET FUEL - PD - 02/01 - 02/… 100-000-4720
FLEET FUEL - PD - 02/01 - 02/… 100-000-4720
FLEET FUEL - PD - 02/01 - 02/… 100-000-4720
FLEET FUEL - PD - 02/01 - 02/… 100-800-6710
FLEET FUEL - PD - 02/01 - 02/… 100-800-6710
FLEET FUEL - PD - 02/01 - 02/… 100-800-6710
FLEET FUEL - PD - 02/01 - 02/… 100-800-6710
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
03/02/2026
Page 13 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Payable Number
Description (Payable)
Account Number
INV0009865
FLEET FUEL - PD - 02/01 - 02/… 100-800-6710
Vendor: 02974 - XOCHITL FARRIS
R5627
REFUND DEPOSIT - COMMUNI… 100-2200
3/18/2026 10:48:06 AM
Payment Number
DFT0010497
100549
Payment Date
Amount
03/02/2026
Vendor 02882 - WEX BANK Total:
293.57
735.65
03/18/2026
Vendor 02974 - XOCHITL FARRIS Total:
250.00
250.00
Grand Total:
969,288.63
Page 14 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Report Summary
Fund Summary
Fund
100 - General Fund
205 - Consolidated Highway
300 - Capital Improvements - Infrastructure
412 - GO 2025B
452 - Gift-Police
510 - Water
520 - Wastewater
530 - Stormwater
Expense Amount
307,816.76
1,572.95
2,793.00
23,891.63
3,146.89
26,389.39
602,606.91
1,071.10
969,288.63
Payment Amount
307,816.76
1,572.95
2,793.00
23,891.63
3,146.89
26,389.39
602,606.91
1,071.10
969,288.63
Account Name
Expense Amount
FRANCHISE- EVERGY
-12,419.67
FEES-RENTAL-COMMUN…
300.00
FEES-RENTAL-CIVIC CEN…
25.00
FUEL DISCOUNT
-71.29
MEDICAL INSURANCE
25.20
PROFESSIONAL DEVELO…
3.65
UNIFORMS
94.58
MEETINGS
34.28
POSTAGE
2.75
COMMUNICATION
245.23
PURCHASE LEASE OBLIG…
164.49
MEETINGS
188.62
ADMIN / OPERATING SU…
994.41
PUBLIC RELATIONS
34.77
PAYROLL PROCESSING
999.14
PUBLICATIONS
833.59
ENGINEERING
1,019.25
CONSULTING
3,500.00
PROFESSIONAL SERVICES
602.82
HUMAN SERVICES
2,900.00
COMMUNICATION
16.08
CREDIT CARD FEES
783.58
PURCHASE LEASE OBLIG…
1,255.15
UNIFORMS
366.95
MEETINGS
271.47
ADMIN / OPERATING SU…
991.98
POSTAGE
9.42
COMMUNICATION
68.82
COMPUTER HARDWARE
20.78
MEDICAL INSURANCE
16.80
PROFESSIONAL DEVELO…
504.00
ADMIN / OPERATING SU…
172.98
PUBLICATIONS
158.02
COMMUNICATION
209.81
PURCHASE LEASE OBLIG…
1,802.57
MEDICAL INSURANCE
18.06
PROFESSIONAL DEVELO…
275.00
UNIFORMS
203.01
ADMIN / OPERATING SU…
795.99
POSTAGE
37.06
PUBLICATIONS
166.93
COMMUNICATION
272.01
PURCHASE LEASE OBLIG…
109.66
HEALTH INSURANCE LIAB…
91,048.93
DEPOSITS
1,950.00
Payment Amount
-12,419.67
300.00
25.00
-71.29
25.20
3.65
94.58
34.28
2.75
245.23
164.49
188.62
994.41
34.77
999.14
833.59
1,019.25
3,500.00
602.82
2,900.00
16.08
783.58
1,255.15
366.95
271.47
991.98
9.42
68.82
20.78
16.80
504.00
172.98
158.02
209.81
1,802.57
18.06
275.00
203.01
795.99
37.06
166.93
272.01
109.66
91,048.93
1,950.00
Grand Total:
Account Summary
Account Number
100-000-4540
100-000-4630
100-000-4631
100-000-4720
100-100-5120
100-100-5310
100-100-5400
100-100-6020
100-100-6140
100-100-7622
100-100-8401
100-110-6020
100-110-6110
100-110-7110
100-110-7120
100-110-7130
100-110-7150
100-110-7160
100-110-7190
100-110-7340
100-110-7622
100-110-7770
100-110-8401
100-120-5400
100-120-6020
100-120-6110
100-120-6140
100-120-7622
100-120-8300
100-150-5120
100-150-5310
100-150-6110
100-150-7130
100-150-7622
100-150-8401
100-200-5120
100-200-5310
100-200-5400
100-200-6110
100-200-6140
100-200-7130
100-200-7622
100-200-8401
100-2120
100-2200
3/18/2026 10:48:06 AM
Page 15 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Account Summary
Account Number
100-220-6020
100-220-6130
100-220-7190
100-220-7622
100-2220
100-2251
100-2252
100-2255
100-2256
100-300-5120
100-300-5310
100-300-5400
100-300-6110
100-300-6130
100-300-6140
100-300-7622
100-300-7700
100-300-8401
100-310-5120
100-310-5400
100-310-6110
100-310-6130
100-310-6140
100-310-7622
100-500-5120
100-500-5400
100-500-6110
100-500-6140
100-500-6710
100-500-7130
100-500-7150
100-500-7190
100-500-7622
100-500-8401
100-610-5120
100-610-5400
100-610-6110
100-610-6710
100-610-6730
100-610-7622
100-610-8401
100-630-5120
100-630-5310
100-630-5400
100-630-6110
100-630-6600
100-630-6640
100-630-6645
100-630-6660
100-630-6730
100-630-6750
100-630-7130
100-630-7190
100-630-7220
100-630-7230
100-630-7620
100-630-7622
100-630-7624
3/18/2026 10:48:06 AM
Account Name
Expense Amount
MEETINGS
56.00
SOFTWARE RENEWALS &…
979.38
PROFESSIONAL SERVICES
7,472.50
COMMUNICATION
450.76
TRASH PAYABLE
76,910.13
COURT-LET
427.50
COURT-JF
23.00
COURT-REINSTATEMENT
122.00
COURT-DUI
500.00
MEDICAL INSURANCE
16.80
PROFESSIONAL DEVELO…
325.00
UNIFORMS
46.10
ADMIN / OPERATING SU…
549.89
SOFTWARE RENEWALS &…
869.59
POSTAGE
3.14
COMMUNICATION
142.64
MEMBERSHIPS & DUES
270.00
PURCHASE LEASE OBLIG…
109.67
MEDICAL INSURANCE
8.40
UNIFORMS
45.37
ADMIN / OPERATING SU…
29.99
SOFTWARE RENEWALS &…
289.85
POSTAGE
63.06
COMMUNICATION
32.26
MEDICAL INSURANCE
42.00
UNIFORMS
284.84
ADMIN / OPERATING SU…
2,056.25
POSTAGE
184.70
FUEL
147.51
PUBLICATIONS
2,233.00
ENGINEERING
6,784.70
PROFESSIONAL SERVICES
15,686.25
COMMUNICATION
1,848.65
PURCHASE LEASE OBLIG…
2,962.71
MEDICAL INSURANCE
12.60
UNIFORMS
33.60
ADMIN / OPERATING SU…
91.79
FUEL
50.48
FACILITY MAINTENANCE
118.98
COMMUNICATION
92.22
PURCHASE LEASE OBLIG…
570.26
MEDICAL INSURANCE
58.80
PROFESSIONAL DEVELO…
550.00
UNIFORMS
501.80
ADMIN / OPERATING SU…
151.05
SIGNS
5,260.10
PARKS MATERIALS
132.75
TURF, POND, SEED & SOD
1,519.30
HAND EQUIPMENT & T…
232.67
FACILITY MAINTENANCE
4.95
EQUIPMENT MAINTENA…
6,597.01
PUBLICATIONS
162.90
PROFESSIONAL SERVICES
8,269.32
PORTABLE RESTROOM
110.00
EQUIPMENT RENTAL
711.86
WATER UTILITIES
22.70
COMMUNICATION
356.19
GAS
2,396.25
Payment Amount
56.00
979.38
7,472.50
450.76
76,910.13
427.50
23.00
122.00
500.00
16.80
325.00
46.10
549.89
869.59
3.14
142.64
270.00
109.67
8.40
45.37
29.99
289.85
63.06
32.26
42.00
284.84
2,056.25
184.70
147.51
2,233.00
6,784.70
15,686.25
1,848.65
2,962.71
12.60
33.60
91.79
50.48
118.98
92.22
570.26
58.80
550.00
501.80
151.05
5,260.10
132.75
1,519.30
232.67
4.95
6,597.01
162.90
8,269.32
110.00
711.86
22.70
356.19
2,396.25
Page 16 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Account Summary
Account Number
100-630-7626
100-630-7628
100-630-8401
100-710-5120
100-710-6730
100-710-7622
100-710-7626
100-710-7628
100-710-8401
100-720-5120
100-720-5400
100-720-6110
100-720-6660
100-720-6730
100-720-7190
100-720-7622
100-720-7626
100-720-7628
100-720-8401
100-730-5120
100-730-6110
100-730-6660
100-730-6730
100-730-7622
100-730-7628
100-730-8401
100-800-5120
100-800-5310
100-800-6020
100-800-6110
100-800-6130
100-800-6140
100-800-6710
100-800-6720
100-800-6730
100-800-6750
100-800-7120
100-800-7160
100-800-7190
100-800-7210
100-800-7500
100-800-7622
100-800-7626
100-800-7628
100-800-7700
100-800-8401
205-630-6630
300-000-7150
412-000-7150
452-800-6240
510-2120
510-660-5120
510-660-5400
510-660-6110
510-660-6140
510-660-6720
510-660-7120
510-660-7150
3/18/2026 10:48:06 AM
Account Name
Expense Amount
ELECTRICITY
23,301.35
REFUSE
211.80
PURCHASE LEASE OBLIG…
4,835.63
MEDICAL INSURANCE
4.20
FACILITY MAINTENANCE
4.95
COMMUNICATION
50.01
ELECTRICITY
587.06
REFUSE
94.31
PURCHASE LEASE OBLIG…
304.28
MEDICAL INSURANCE
6.93
UNIFORMS
150.78
ADMIN / OPERATING SU…
370.05
HAND EQUIPMENT & T…
393.57
FACILITY MAINTENANCE
1,004.20
PROFESSIONAL SERVICES
138.00
COMMUNICATION
92.49
ELECTRICITY
3,681.83
REFUSE
124.67
PURCHASE LEASE OBLIG…
966.85
MEDICAL INSURANCE
4.83
ADMIN / OPERATING SU…
236.28
HAND EQUIPMENT & T…
358.56
FACILITY MAINTENANCE
1,757.92
COMMUNICATION
90.96
REFUSE
172.17
PURCHASE LEASE OBLIG…
662.57
MEDICAL INSURANCE
151.20
PROFESSIONAL DEVELO…
497.49
MEETINGS
239.26
ADMIN / OPERATING SU…
265.73
SOFTWARE RENEWALS &…
579.71
POSTAGE
64.40
FUEL
3,020.35
VEHICLE MAINTENANCE
1,293.62
FACILITY MAINTENANCE
103.47
EQUIPMENT MAINTENA…
258.75
PAYROLL PROCESSING
428.20
CONSULTING
1,500.00
PROFESSIONAL SERVICES
798.86
RENT
275.00
CROSSING GUARD SERVI…
1,896.48
COMMUNICATION
1,239.63
ELECTRICITY
700.76
REFUSE
124.67
MEMBERSHIPS & DUES
370.00
PURCHASE LEASE OBLIG…
3,419.83
STREET MATERIALS
1,572.95
ENGINEERING
2,793.00
ENGINEERING
23,891.63
CANINE EXPENSES
3,146.89
HEALTH INSURANCE LIAB…
8,237.82
MEDICAL INSURANCE
33.60
UNIFORMS
184.98
ADMIN / OPERATING SU…
15.90
POSTAGE
126.67
VEHICLE MAINTENANCE
165.00
PAYROLL PROCESSING
713.68
ENGINEERING
460.63
Payment Amount
23,301.35
211.80
4,835.63
4.20
4.95
50.01
587.06
94.31
304.28
6.93
150.78
370.05
393.57
1,004.20
138.00
92.49
3,681.83
124.67
966.85
4.83
236.28
358.56
1,757.92
90.96
172.17
662.57
151.20
497.49
239.26
265.73
579.71
64.40
3,020.35
1,293.62
103.47
258.75
428.20
1,500.00
798.86
275.00
1,896.48
1,239.63
700.76
124.67
370.00
3,419.83
1,572.95
2,793.00
23,891.63
3,146.89
8,237.82
33.60
184.98
15.90
126.67
165.00
713.68
460.63
Page 17 of 18
Expense Approval Report
Post Dates: 3/5/2026 - 3/18/2026
Account Summary
Account Number
510-660-7160
510-660-7190
510-660-7622
510-660-7626
510-660-7770
510-660-8401
520-2120
520-670-5120
520-670-5400
520-670-6020
520-670-6110
520-670-6120
520-670-6130
520-670-6140
520-670-6660
520-670-6730
520-670-6750
520-670-7120
520-670-7130
520-670-7150
520-670-7160
520-670-7190
520-670-7620
520-670-7622
520-670-7626
520-670-7628
520-670-7730
520-670-7770
520-670-8000
520-670-8401
530-680-7150
Account Name
Expense Amount
CONSULTING
2,500.00
PROFESSIONAL SERVICES
8,379.29
COMMUNICATION
384.56
ELECTRICITY
20.55
CREDIT CARD FEES
2,804.91
PURCHASE LEASE OBLIG…
2,361.80
HEALTH INSURANCE LIAB…
10,438.30
MEDICAL INSURANCE
35.70
UNIFORMS
200.91
MEETINGS
51.12
ADMIN / OPERATING SU…
348.73
PRINTING
1,188.39
SOFTWARE RENEWALS &…
15.00
POSTAGE
8.80
HAND EQUIPMENT & T…
175.82
FACILITY MAINTENANCE
1,753.34
EQUIPMENT MAINTENA…
7,110.76
PAYROLL PROCESSING
713.68
PUBLICATIONS
75.81
ENGINEERING
460.62
CONSULTING
2,500.00
PROFESSIONAL SERVICES
22,261.59
WATER UTILITIES
54.55
COMMUNICATION
374.43
ELECTRICITY
11,357.18
REFUSE
15,431.99
STATE FEES
72.00
CREDIT CARD FEES
2,804.92
CONSTRUCTION
522,194.00
PURCHASE LEASE OBLIG…
2,979.27
ENGINEERING
1,071.10
Grand Total:
969,288.63
Payment Amount
2,500.00
8,379.29
384.56
20.55
2,804.91
2,361.80
10,438.30
35.70
200.91
51.12
348.73
1,188.39
15.00
8.80
175.82
1,753.34
7,110.76
713.68
75.81
460.62
2,500.00
22,261.59
54.55
374.43
11,357.18
15,431.99
72.00
2,804.92
522,194.00
2,979.27
1,071.10
969,288.63
Project Account Summary
Project Account Key
**None**
IN2309E
IN2510E
PR2414E
PR2509E
ST2409E
ST2508E
Grand Total:
3/18/2026 10:48:06 AM
Expense Amount
403,158.11
535,419.00
3,146.89
2,793.00
880.00
5,807.40
18,084.23
969,288.63
Payment Amount
403,158.11
535,419.00
3,146.89
2,793.00
880.00
5,807.40
18,084.23
969,288.63
Page 18 of 18
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Glenda Gerrity, City Clerk
Formal Item Description: Consider Approval of Special Event Permit – Church Family Fishing
Derby, Church of the Resurrection Spring Hill
Background: Church of the Resurrection Spring Hill is sponsoring a Church Family Fishing
Derby at Veterans Park, 20201 Veterans Lane, on April 11, 2026, 8:00am – 12:30pm. Fishing will
be from 9:00am – 11:00am. This event requires a Special Event Permit since it will be held on
City property.
The City of Spring Hill Public Works Department, Police Department, Community Development
Department, City Engineer, Risk Manager and Johnson County Fire District No. 1 have reviewed
the application and supporting documents and found no issues. To ensure emergency vehicle
access, the City requires designated no-parking zones during events at Veterans Park. A parking
map will be provided to the applicant along with the approved permit.
The applicant has requested the following City services: park area grass mowed, trash picked up
and bathrooms unlocked for guests.
Staff Recommendation: Staff requests City Council approve the Special Event Permit for a
Church Family Fishing Derby, sponsored by the Church of the Resurrection Spring Hill. This event
will be held on Saturday, April 11, 2026, at Veterans Park, from 8:00am to 12:30pm.
Alternatives:
• Deny
Attachments:
• Application
• Event Site Plan
• Permit
• Parking Map
Suggested Motion: Move to approve Special Event Permit for Church of the Resurrection Spring
Hill Fishing Derby to be held on Saturday, April 11, 2026, at Veterans Park, from 8:00am to
12:30pm.
SPECIAL EVENT APPLICATION
Name of Event: Church Family Fishing Derby
----------------------------
Name of Business/Sponsor/Organization: Church of the Resurrection Spring Hill
Type ofE vent:
Outdoor Fishing Derby
----------------------------
Veterans Park; 20201 Veterans Lane
AddressNt·c·mt·ty o f proposed Event/Route: _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Start Date:
04111126
End Date:
04111126
8:00 am - 12:30 pm
Hours ofE vent: _ _ _ _ _ _ _ _ _ __
ApplicanUAuthorized Agent:
N ame:
Emily Strifler; Director of Operations
-------------------------------
112 E Nichols St
c· Spring Hill
KS z· 66083
Address: _ _ _ _ _ _ _ _ _ _ tty: _______ State:__ 1p: _ _ _ __
. [email protected]
Emat:
1 _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Event Supervisor (if other than the applicant):
Name: Randy Warner
Address: _1_9_5_0_9_W_2_1_o_th_S_t___ City: _s_p_ri_n_g_H_il_l_ _ State: _K_S_ Zip: _6_6_08_3_ __
913.522.9039
E . [email protected]
1 _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Phone:_____________ mat:
Items to be submitted with application:
• List of services requested to be provided by the City of Spring Hill
• Site Plan (showing the location of proposed activities and structures in relation to existing
buildings, parking areas, streets, and property lines)
• Routes/Staging/Dispersal/Parking Plans
• Flyer/Brochure/Advertisement of the Event
• Classification of dangerous and/or exotic animals (if applicable)
• Sponsoring Agency's Certificate of Insurance and/or Operator's Certificate of Insurance
• Completed Indemnification Statement
The undersigned hereby understands that the facilities for this event must be inspected prior to the
commencement of operation and must conform to all regulations of the City of Spring Hill as
described in the Spring Hill Municipal Code to include but not limited to the National Electrical
Code. The undersigned hereby understands that failure to comply with these may result m
perm·ssion to operate being withheld until all codes are met.
f-
Rb \1 ioj/v
Date
1
INOEMNU'ICATION STATEMF.NT
I\Vuivcr of Li11bltl1yJ
INTERMEDIATE FORM.
COMPARATIVE FORM INDEMNITY OBLIGATION WITH DEFENSE OBLIGATION
, hereafter
To the fullest extent pcm1ittcd by law, Church of the Resurrection Spring Hill
City of
refcntd to as "OPERATOR" and/or "SPONSOR'' shall indemnify hold hannlcss and defend the
agents.
Spri~ Hill. hereafter refcncd lo as the "CITY", and all of its a~poinled and elected officials,
nol
but
including
,
expenses
and
~ffi~aals and employees from and against all claims, damages, losses
0 1h
ent '. c
hmtt~d lo reasonable attorneys' fees arising out of or resulting from the conduct or managem
and any condition created '"_or
Spcc:,al Event, ~nown as Family Fishing Derby
~~cial
about the S~-c,al Event or any accident, injury or damage whatsoever occurring in or at t~e
mJwy.
bodily
to
le
attributab
is
(a)
~vent. provided that any such claim, damage, loss or expense:
use
of
loss
including
stckncss, disease or death. or to injury to or destruction of tangible property,
the
of
resulting there from, and (b) is caused in whole or in part by any alleged act or omission
acts
OPERATOR/SPONSOR or anyone directly or indirectly employed by them or anyone for whose
CITY
the
of
omission
or
act
negligent
the
by
part
in
caused
they may be liable, regardless of whether it is
the
or any of its appointed and elected officials. agents. officials and employees. Notwithstanding
its
of
any
or
CITY
the
y
indemnif
to
foregoing, the special event OPERATOR'S/SPONSOR ·s obligation
n
arbitratio
or
decree
t,
appointed and elected officials. agents, officials and employees for any judgmen
claim.
such
to
ing
award $hall extend only to the percentage of negligence of the CITY in contribut
elected
damage, loss and expense. In any and all claims against the CITY or any of its appointed and
R, the
officials, agents. officials and employees. by any employee of the OPERATOR and/or SPONSO
or
indemnification obligation under this paragraph shall not be limited by any limitation on the amount
R under
type of damages. compensation or benefits payable by or for OPERATOR and/or SPONSO
workers
Such
acts.
benefit
employee
other
workers compensation acts. disability benefit acts or
waive
shall
R
SPONSO
and/or
TOR
compensation policies or plans maintained on behalf of OPERA
subrogation against the CITY.
Date: 21 I "1/2-D2.l,
:~ ~o ~- ~ritle
l
I
STATE OF Kansas
)
COUNTY OF Johnson
)
) ss:
Jib ~.
20-2f, before me, the
BE IT REMEMBERED that on this lk__ day of
_.
\d Srr'1 f le y
f,,y)1
came
.
undersigned, a notary public in and for the County and Stale aforesaid
be
to
known
sonally
p1:
is
Crtu.v-~ oF i±:': tl.L.5u rrrUJ~ •~Hi llofficcr and group name), who
such
and
entity
said
me to be the person who executed, as such officer, the within instrument on behalf of
person duly acknowledged the execution of the same to be the voluntary act and deed of said entity.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal and the day and year
Ll . _
'-/J
last above written.
1
- - ~ ~ J_ ~U'v2_ _.i
- Nora Pub~
My Commission Expires:
(SEAL)
'f.~\ STEPHANIE LORRAINE HU8ERS
Wl'I. \
.
. :•i
...
··/
Uy . . . . .,(lpl,ts
>.J./ 22. 2027
CITY OF SPRING HILL RISK MANAGEMENT
JOHNSON COUNTY FIRE DIST. NO 1
PUBLIC SAFETY CHECKLIST - PUBLIC ASSEMBLAGES AND EVENTS
Event Name: Family Fishing Derby
----------------------
Veterans Park; 20201 Veterans Lane
.
Event L ocat,on: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
04/11/2026
() _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Event Dates:
Randy Warner
Contact Person: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
913.522.9039
Phone Number: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
The following items are the responsibility of the event organizer(s) to help ensure a safer event:
Yes0
No □
A procedure is in place for reporting a fire or other emergency.
Ye8
No □
A procedure is in place for notifying, relocating, or evacuating occupants.
Ye0
No □
Site plan is submitted showing the following:
• Assembly areas.
• Fire hydrant locations.
• Normal routes of fire department vehicle access (20 ft. wide minimum).
• Main entrances and exits.
Yes0 No □
Yes □
Nc0
Yes □
No □
Yes □
NoE]
Yes0 No □
Signed
All drive aisles are designated as NO PARKING and maintained at a 20
foot minimum for emergency vehicle access.
Food vendors will be present.
If present, each food vendor must:
• Have a fire extinguisher with a minimum rating of 2A 1OBC.
• Ensure that any extension cord (2) used to power food production
or other portable equipment is of a minimum 12-gauge size.
N/A0
Food vendor locations are shown on the site plan.
Will liquor and/or cereal malt beverages be served at your event?
If yes, please contact the City Clerk's office at (913) 592-3664 or
[email protected].
Special Event Permit Application prepared.
1:1~
Date:~\?
\7 ,7:ol--1..;J
Church of the Resurrection Children's Fishing Derby - Site Plan
April 11, 2026, 8:00 am - 12:30 pm; Fishing from 9:00 am -11 :00 am
Location: Veteran's Park; 20201 Veterans Lane/ Spring Hill City Lake
Event Site Plan
•
•
•
•
•
•
•
•
Event leaders; emergency reporting; Inclement weather plan:
o Randy Warner; 913.522.9039; [email protected]
o Emily Strifler, Resurrection Spring Hill Director of Operations
o Angie McCarty, Resurrection Spring Hill Location Pastor
o Kendra Miller, Resurrection Spring Hill Children's Director
Parking: parking lot, then right side of entrance road; adult parking assistants will
safety
Event administration: two mini shelters near playground
Medical emergency/First aid: two mini shelters near playground; 911
help with
Fires: adult volunteers will cook hotdogs using charcoal on the park grill
Fishing: shoreline adjacent to Veteran's Park
Youth safety:
o parents/guardians are required to attend with their children
o volunteers will assist with safety, logistics, fishing, etc
of our
Notifications: Spring Hill Police Department and Fire Department will be notified
event in advance.
Location Map:
..
._vireo
I
j
THEUNIT-02
MLONG
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
3/11/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER License # 18578371
NAME:
PHONE
(A/C, No, Ext): (877) 786-0831
E-MAIL
ADDRESS: [email protected]
Lightwell Insurance Advisors of Colorado LLC
2855 S 70th Street Ste 101
Lincoln, NE 68506
FAX
(A/C, No):
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A : Brotherhood Mutual Ins Co
INSURED
13528
INSURER B :
Church Of The Resurrection- United Methodist
5001 W 137th St A & B
Leawood, KS 66224
INSURER C :
INSURER D :
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
A
ADDL SUBR
INSD WVD
TYPE OF INSURANCE
X
POLICY NUMBER
POLICY EFF
POLICY EXP
(MM/DD/YYYY) (MM/DD/YYYY)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
X
OCCUR
X
15MLA0513596
1/1/2026
1/1/2027
GEN'L AGGREGATE LIMIT APPLIES PER:
PROX POLICY
LOC
JECT
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
$
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$
PRODUCTS - COMP/OP AGG
$
OTHER: General Aggregate
$
AUTOMOBILE LIABILITY
ANY AUTO
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
$
1,000,000
1,000,000
5,000
1,000,000
3,000,000
3,000,000
SCHEDULED
AUTOS
NON-OWNED
AUTOS ONLY
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident) $
PROPERTY DAMAGE
(Per accident)
$
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
EXCESS LIAB
CLAIMS-MADE
AGGREGATE
$
DED
A
RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
$
PER
STATUTE
Y/N
GPCMASTER
1/1/2026
1/1/2027
N/A
OTHER
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT
$
1,000,000
1,000,000
1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
In accordance with the Additional Insureds provision endorsed to the policy in the Liability and Medical Coverage Form (BGL-11), the City of Spring Hill,
Kansas (Certificate Holder) is named as Additional Insured on the policy in relation to the Annual Fishing Derby community outreach event being held on
April 11, 2026.
CERTIFICATE HOLDER
City of Spring Hill, Kansas
401 N. Madison Street
PO Box 424
Spring Hill, KS 66083
ACORD 25 (2016/03)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
CERTIFICATE OF EVENT APPROVAL
Special Event:
Church Family Fishing Derby
Applicant:
Emily Strifler, Director of Operations
Sponsoring Organization:
Church of the Resurrection Spring Hill
Event Supervisor:
Randy Warner
Contact Number:
(913) 522-9039
Date and Times of Event:
Saturday, April 11, 2026, 8:00am – 12:30pm
Type of Event:
Fishing Derby & Picnic
Location of Event: Veterans Park
20201 Veterans Lane
Spring Hill, Kansas
Site Plan:
Attached
Additional Comments or Conditions:
Church of the Resurrection Spring Hill will follow the parking guidelines in the attached map.
Church of the Resurrection Spring Hill event staff will clean up trash in the park following the
event and will remove excess trash from the event.
This form shall be in the possession of the event supervisor or their representative at the event
site and shall be presented upon request to any officer of the Police Department prior to or
during the event.
Failure to adhere to the requirements of conditions contained herein will render this approval
void.
The City of Spring Hill, Kansas, shall be held harmless from any liability resulting from the
conduct of this event.
Issued by:
Chad Young, Mayor
Attest:
Glenda Gerrity, City Clerk
Date:
VETERANS PARK
PARKING MAP FOR EVENTS
RED LINE - NO PARKING
BLUE LINE - PARKING
YELLOW LINE – OVERFLOW PARKING (RIGHT SIDE ONLY)
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Rhonda Dunn, Finance Director
Action Item Description: Consider approval of a transfer $32,648 from the Sales Tax – County
Fund to the Fight Addiction Fund related to a vehicle purchase.
Background: In 2025, the Council approved purchasing a vehicle for the CIRT K9 and splitting
the cost between the Opioid Fund and the Special Alcohol Fund. Staff would like to amend that
approval to pay for the vehicle from the Special Alcohol Fund and the Sales Tax County (Public
Safety Fund).
After this purchase, the balance in these funds as of 3/18/26 is:
Opioid Fund/Fight Addiction
Special Alcohol Fund
Sales Tax – County
$8,532.94
$99,139.75
$415,652.79
The City contracts with Johnson County for the co-responder program which has been paid from
the Opioid Fund in the past. Purchasing the car from this fund doesn’t leave enough cash in the
Opioid fund to pay $10,000 for the 2026 co-responder program.
Approval is needed to transfer funds back to the Opioid Fund from the Sales Tax County Fund..
Staff Recommendation:
• Staff recommends approval of the transfer.
Alternatives:
• Deny the transfer and choose a different funding source to cover the vehicle purchase.
Legal Review: This has been reviewed by City Attorney, Spencer Low.
Funding Source: The Opioid Fund receives class action settlement proceeds which is not
consistent each year and will eventually stop. The Sales Tax County fund receives money from
Johnson County from their Public Safety tax which will stop in 2027.
Finance Director Approval:
Suggested Motion: Move to approve the from the Sales Tax – County Fund to the Fight
Addiction Fund in the amount of $32,648 for half of the CIRT K9 vehicle purchase.
AGENDA ITEM REVIEW SHEET
th
Meeting Date: March 26 , 2026
Staff Contact: James Sutterby, Police Chief
Consent Item Description: Consider approval for the purchase of Highcom Striker helmets for
police department personnel
Background: The 2026 World Cup will be hosted in the Kansas City metropolitan area between
June 10 and July 14, 2026. Spring Hill officers will be assisting at various venues to support
security and public safety operations. Our participation is essential to ensure our partner agencies
throughout the metro area have the resources they need to keep the community safe. By assisting,
we also strengthen our relationships and reinforce our role as a dependable regional partner.
Spring Hill officers will specifically be needed to assist the Prairie Village Police Department with
security at England’s host site. Additionally, we may be called upon to support the Johnson County
Park Police and the Sheriff’s Office with large-scale watch parties held at Shawnee Mission Park.
To properly equip our officers for these assignments, additional equipment is required. One critical
item is the ballistic helmet. Helmets are standard protective equipment used during incidents
involving civil unrest or hostile events, where crowd-dispersal tools such as impact munitions may
be deployed. Further, they protect the officers’ heads and faces from ballistic threats from
firearms. These helmets ensure officers can operate safely and effectively in such environments.
They also provide necessary protection should officers encounter a significant crowd threats
during a large gatherings or emergency situations.
While we hope this equipment will never be needed, preparedness is essential in modern policing.
This is equipment that we should already be providing for the officers. Investing in ballistic
helmets now will not only support our officers during the World Cup but will also enhance our
readiness for future high-risk incidents as the City of Spring Hill continues to grow. The purchase
of ballistic helmets was submitted for three bids: One from Team Wendy, one from Hoplite
Armor, and one from Apex Armor. Team Wendy’s bid was $1,132.00 per helmet, and Hoplite’s
bid was $656.99 per helmet. Apex Armor did not deliver a quote despite over one month’s time
of attempted contact and back and forth communication. They did deliver a verbal quote of
$759.00, which matches their website listing for the helmets at $799.00 per helmet. The police
department requests to purchase fifteen (15) Highcom Striker ballistic helmets, which are NIJ
certified. This certification is a federal standard for ballistic protection. It is recommended this
purchase be made from the low bidder, Hoplite Armor, as they have the lowest price on the same
helmets. The total cost of the purchase as quoted is $9,854.85.
The police department requests to use public safety funds to complete the purchase of these
Helmets and equip each officer with a ballistic helmet.
Staff Recommendation: Approve the use of the public safety fund monies to purchase fifteen
(15) Highcom Striker ballistic helmets from Hoplite Armor at a cost not to exceed $11,000.
Alternatives:
• Deny the request
• Send the request back for more details.
Legal Review: N/A
Attachments:
• Quotes from Team Wendy and Hoplite Armor, as well as email chain with Apex showing
intent to quote.
Funding Source: This expenditure will be drawn from the Public Safety Funds, which have a
balance of $415,653 on 03/18/2026. Finance Director Approval:
Suggested Motion: Approve the use of the public safety fund monies to purchase fifteen (15)
Highcom Striker ballistic helmets from Hoplite Armor at a cost not to exceed $11,000.
Invoice #1043
Date of issue
Date due
Invoice status
March 9, 2026
March 9, 2026
Open
From
Ship to
Bill to
Hoplite Armor LLC
[email protected]
117 Paloma Point, St. Augustine
Florida
32084
United States
Adam Khan
1, Spring Hills
Kansas
11111
United States
[email protected]
Same as shipping
Item Name
SKU
Price
Striker ACHHC | HighCom Armor - Large / Black
ACHHC-BK-LG
$656.99
Quantity
15
Amount
$9,854.85
Subtotal
$9,854.85
Total
$9,854.85
Payment Method
Check
Invoice #1043
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From:
To:
Cc:
Subject:
Date:
Attachments:
Adam Khan
"[email protected]"
[email protected]
RE: Helmet Quote
Wednesday, March 4, 2026 9:25:00 AM
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Thank you.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they
are addressed. If you have received this e-mail by mistake, please notify the sender and systems manager immediately and delete
the email from your system. If you are not the intended recipient, you are hereby notified that disclosing, copying, distributing or
taking any action in reliance on the contents of this information is strictly prohibited.
From: [email protected] <[email protected]>
Sent: Tuesday, March 3, 2026 6:12 PM
To: Adam Khan <[email protected]>
Cc: [email protected]
Subject: RE: Helmet Quote
Hi Adam,
I will follow up on the quote. I apologize for the delay
Lucas Clarke | Customer Service
Apex Armor Solutions
We apologize for any delays in responses as we are currently working through substantially higher than
normal order and email volume.
ApexArmorSolutions.com
Important Notice: This message is intended for the use of the individual or entity to which it is addressed and may contain information
that is privileged, confidential and/or exempt from disclosure under applicable law.
If the reader of this message is not the intended recipient or the employee or agent responsible for delivering this message to the
intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.
If you have received this communication in error, please contact the sender by reply email and destroy or delete all copies of the
message, including any attachments. Additionally, This material may contain technical data subject to the International Traffic in Arms
Regulations, ITAR (22 CFR Part 120) or the Export Administration Regulations, EAR (15 CFR730-774). The transfer or disclosure of this
information in violation of either the ITAR or EAR is prohibited under federal law.
From: Adam Khan <[email protected]>
Sent: Wednesday, 4 March 2026 1:27 am
To: [email protected]
Cc: [email protected]
Subject: RE: Helmet Quote
Hello,
I am just following up on this quote. I haven’t received anything yet and I am hoping to
take this to city council soon.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they
are addressed. If you have received this e-mail by mistake, please notify the sender and systems manager immediately and delete
the email from your system. If you are not the intended recipient, you are hereby notified that disclosing, copying, distributing or
taking any action in reliance on the contents of this information is strictly prohibited.
From: [email protected] <[email protected]>
Sent: Thursday, February 19, 2026 8:01 PM
To: Adam Khan <[email protected]>
Cc: [email protected]
Subject: RE: Helmet Quote
HI Adam,
I will notify our backend on the quotation request please allow 24-48 hours incase we might need
additional information
Lucas Clarke | Customer Service
Apex Armor Solutions
We apologize for any delays in responses as we are currently working through substantially higher than
normal order and email volume.
ApexArmorSolutions.com
Important Notice: This message is intended for the use of the individual or entity to which it is addressed and may contain information
that is privileged, confidential and/or exempt from disclosure under applicable law.
If the reader of this message is not the intended recipient or the employee or agent responsible for delivering this message to the
intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.
If you have received this communication in error, please contact the sender by reply email and destroy or delete all copies of the
message, including any attachments. Additionally, This material may contain technical data subject to the International Traffic in Arms
Regulations, ITAR (22 CFR Part 120) or the Export Administration Regulations, EAR (15 CFR730-774). The transfer or disclosure of this
information in violation of either the ITAR or EAR is prohibited under federal law.
From: Adam Khan <[email protected]>
Sent: Friday, 20 February 2026 5:35 am
To: "[email protected]" <[email protected]>
Cc: [email protected]
Subject: RE: Helmet Quote
Looping in the admin email, per the automatic response I received.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they
are addressed. If you have received this e-mail by mistake, please notify the sender and systems manager immediately and delete
the email from your system. If you are not the intended recipient, you are hereby notified that disclosing, copying, distributing or
taking any action in reliance on the contents of this information is strictly prohibited.
From: Adam Khan
Sent: Thursday, February 19, 2026 3:32 PM
To: '"[email protected]"' <[email protected]>
Subject: Helmet Quote
Government Sales,
We are looking to quote 16 Highcom Striker LIGHTWEIGHT Level IIIA Loaded High Cut
Combat Helmets (https://www.apexarmorsolutions.com/product-page/highcom-strikerlightweight-level-iiia-loaded-high-cut-combat-helmet?
srsltid=AfmBOor44uDRN3qYW2rbUs1BbeqljZ_1RTOKx9lNNDSijGksl-LZQHd7) in black for
department purchase. Please let me know what all you will need from me to complete this
quote.
Thank you in advance!
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they
are addressed. If you have received this e-mail by mistake, please notify the sender and systems manager immediately and delete
the email from your system. If you are not the intended recipient, you are hereby notified that disclosing, copying, distributing or
taking any action in reliance on the contents of this information is strictly prohibited.
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Alysen Abel, City Engineer
Consent Item Description: Consider approval of Task Order #KV-2026-01 with Kaw Valley
Engineering to provide survey services for the N Webster Sewer Improvements project.
Background: On November 13, 2025, the City Council approved a contract amendment with
Burns & McDonnell for the design of the N Webster Sewer, which will serve the development
north of the glass plant. Since that time, Burns & McDonnell have been finalizing the preliminary
design for the new sewer pump station, and associated gravity and forcemains.
The next step to the design phase includes obtaining topographic survey of the existing features,
property ownerships, and easements. To expedite the schedule associated with this work, the City
will utilize the On-Call Engineering and Architectural Services contract. In January 2025, the City
engaged in multiple contracts, Kaw Valley was one of the firms selected. Kaw Valley has licensed
surveyors on staff and are familiar with working in the Spring Hill.
The total estimated cost of the topographic survey is $38,000. Additional ownership and
encumbrance reports will need to be pulled for the properties. To accommodate the additional
expense, the total amount of the approved task order is increased to $40,000.
Staff Recommendation: Staff recommends approval of Task Order #KV-2026-01 with Kaw
Valley Engineering to provide survey services for the N Webster Sewer Improvements project.
Alternatives:
• Approve the task order.
• Provide direction to staff related to this item.
Legal Review: The task order is the standard template included in the On-Call Engineer Services
agreement and has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Task Order #KV-2026-01
Funding Source: This expenditure related to the N Webster Sewer Improvements will be paid
from the Sewer Fund until bond funding is secured for the project. The sewer fund will be
reimbursed from bond funds. Finance Director Approval:
Suggested Motion: Move to approve Task Order #KV-2026-01 with Kaw Valley Engineering to
provide survey services for the N Webster Sewer Improvements project in the amount of $40,000.
On-Call Engineering & Architectural Services
Task Agreement
Task Agreement No: __KV-2026-01__
Date: __03/26/26___
Contractor/Consultant Name:
Primary Contractor/Consultant Contact:
Kaw Valley Engineering, Inc.
14700 West 114th Terrace
Lenexa, KS 66215
Jason Loader, P.S.
Director of Survey Services
Project Title:
N Webster Sewer Project – Survey Services
Estimated Fee: ___$40,000______
Start Date: ___March 26, 2026____
Estimated Completion Date: ___July 1, 2026___
Project Description:
N Webster Sewer Interceptor – Survey Services
The proposed scope is outlined in the attachment and includes only the Survey Services for the N Webster Sewer
Interceptor. This includes the topographic survey of the project limits and the necessary ownerships and
easements.
The total estimated cost for this Task Order is $38,000 for the topographic survey. Additional fee is included in the
task order to cover any additional Ownership & Encumbrance Reports necessary..
Mayor:
City Signatures
City Administrator:
Project Manager:
Contractor/Consultant Signatures
Company Representative:
Joe Berkey
Lane Massey
Jason Loader
Michael Osbourn
Signature:
Signature:
Signature:
Signature:
Date:
Date:
Date:
Date:
This Task Agreement is subject to all the provisions included in the On-Call Professional Services Agreement, between the City of
Spring Hill KS and Kaw Valley Engineering, Inc. (consultant), dated January 9, 2025.
Attach additional information related to scope of work, budget, and other supporting material, as necessary
KAW VALLEY ENGINEERING, INC.
January 19, 2026
Office: 785.762.5040
Fax: 785.762.7744
Web: www.kveng.com
Address: 2319 N. Jackson
P.O. Box 1304
Junction City, KS 66441
A25P2316
Rachelle Lowe, PE
Burns & McDonnell
9400 Ward Parkway
Kansas City, MO 64114
RE:
PROPOSAL FOR SURVEYING SERVICES – Spring Hill Interceptor and Lift Station
Dear Ms. Lowe:
In response to your request, Kaw Valley Engineering, Inc. (KVE) is pleased to submit the following proposal for
providing an ALTA/NSPS Land Title Survey for the above referenced site.
SCOPE OF SERVICES:
Webster
•
•
Limits of survey shown in Attachment #1.
Topographic Survey and Easements:
o Contractor to complete Topographic survey of the selected alignment. Survey area to be
approximately 100-foot wide corridor along the selected alignment.
o
Easements Document Preparation
▪ Obtain plat information and Ownership Certification (an Ownership and Encumbrance
report) from a title company for the affected properties where needed. Property owner
names shall be obtained by AIMS for parcels affected by work. Existing easements are
assumed to include right of access/entrance for maintenance and repair activities.
▪ Prepare boundary survey necessary to develop legal descriptions and exhibits for
easements for properties anticipated to require new permanent or temporary easements.
10 permanent and 10 temporary easements are included in this scope of services.
Estimated Time and Materials Not to Exceed .............................................. $38,000.00
NW 191st Street
•
•
NW Sewer survey services will be included in
agreement with Burns & McDonnell
Limits of survey shown in Attachment #2.
Topographic Survey and Easements:
o Contractor to complete topographic survey of the selected alignment. Survey area to be
approximately 100-foot wide corridor along the selected alignment
.
o Easements Document Preparation
▪ Obtain plat information and Ownership Certification (an Ownership and Encumbrance
report) from a title company for the affected properties where needed. Property owner
Office Locations: Junction City, KS / Kansas City, MO / Lenexa, KS / Salina, KS / Emporia, KS / Wichita, KS
Proposal A25P2316
January 19, 2026
Page 2 of 2
▪
names shall be obtained by AIMS for parcels affected by work. Existing easements are
assumed to include right of access/entrance for maintenance and repair activities.
Prepare boundary survey necessary to develop legal descriptions and exhibits for
easements for properties anticipated to require new permanent or temporary easements.
20 permanent and 20 temporary easements are included in this scope of services.
Estimated Time and Materials Not to Exceed ......................................... $85,000.00
•
Additional Services:
o Ownership Reports: Ownership, Encumbrance, and Easements Reports will be ordered for the
requested adjacent properties (approximately 20 properties). The fee for these reports will be
billed to Burns and McDonnell as a reimbursable expense. The cost is $500.00 per property.
IN CLOSING:
Invoices shall be submitted by KVE on a monthly basis, are due upon presentation, and shall be considered past
due if not paid within thirty (30) calendar days of the invoice date. If payment in full is not received by KVE within
thirty (30) calendar days of the invoice date, invoices shall be subject to a late charge of one-and-one-half (1.5)
percent of the past due amount per month, which shall be calculated from the invoice date.
Thank you for contacting KVE for a proposal on this project. If you find this proposal acceptable, please sign
below and return one copy to our office. Upon acceptance, this proposal is to be made a part of any contract(s)
that govern this project. If you have any questions regarding this proposal or if you would like additional
information, please feel free to contact me at 785-762-5040.
Respectfully submitted,
Kaw Valley Engineering, Inc.
Jason R. Loader, P.S.
Director of Surveying Services
Northwest Sewer Expansion// WEBSTER SEWER – SMALL 0.52 MGD PACKAGED
CONFIDENTIAL BUSINESS, FINANCIAL AND PROPRIETARY INFORMATION
18
Northwest Sewer Expansion// WEBSTER SEWER – SMALL 0.52 MGD PACKAGED
What is Included
• 2,100 LF of 15” PVC Gravity Sewer – Main Sewer
• 0.52 MGD Packaged Lift Station
• 4,800 LF of 8” DIP Force Main
• Discharge to Existing Gravity System
• Further analysis to confirm Gravity System Improvements and Costs
• Manhole Rehab
• 3-4 Manhole lining/replacements
• Geotechnical Info Needed
CONFIDENTIAL BUSINESS, FINANCIAL AND PROPRIETARY INFORMATION
• No electrical building
• No Generator
• Assume Gravity Sewer is around 15 feet in depth
• 4 Borings for Gravity – every 500 feet
• 5 Borings for FM – every 1000 feet
• 1 borings at LS location
19
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Alysen Abel, City Engineer
Consent Item Description: Consider approval of Task Order #KV-2026-02 with Kaw Valley
Engineering to provide geotechnical services for the N Webster Sewer Improvements project.
Background: On November 13, 2025, the City Council approved a contract amendment with
Burns & McDonnell for the design of the N Webster Sewer, which will serve the development
north of the glass plant. Since that time, Burns & McDonnell have been finalizing the preliminary
design for the new sewer pump station, and associated gravity and forcemains.
A geotechnical evaluation is necessary along the proposed alignment of the sewer mains and pump
station, to determine the soils and rock present. The engineers will need to alter the design if there
is rock within the project limits. To expedite the schedule associated with this work, the City will
utilize the On-Call Engineering and Architectural Services contract. In January 2025, the City
engaged in multiple contracts, Kaw Valley was one of the firms selected. Kaw Valley has licensed
surveyors on staff and are familiar with working in the Spring Hill.
The total estimated cost of the topographic survey is $36,265.
Staff Recommendation: Staff recommends approval of Task Order #KV-2026-02 with Kaw
Valley Engineering to provide geotechnical services for the N Webster Sewer Improvements
project.
Alternatives:
• Approve the task order.
• Provide direction to staff related to this item.
Legal Review: The task order is the standard template included in the On-Call Engineer Services
agreement and has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Task Order #KV-2026-02
Funding Source: This expenditure related to the N Webster Sewer Improvements and will be
covered with project bonds secured for the project.
Budget Allocated:
Finance Director Approval:
Suggested Motion: Move to approve Task Order #KV-2026-02 with Kaw Valley Engineering to
provide geotechnical services for the N Webster Sewer Improvements project in the amount of
$36,265.
On-Call Engineering & Architectural Services
Task Agreement
Task Agreement No: __KV-2026-02__
Date: __03/26/26___
Contractor/Consultant Name:
Primary Contractor/Consultant Contact:
Kaw Valley Engineering, Inc.
14700 West 114th Terrace
Lenexa, KS 66215
Glenn R. Schouten, P.E.
Materials Engineer
Project Title:
N Webster Sewer Project – Survey Services
Estimated Fee: ___$36,265______
Start Date: ___March 26, 2026____
Estimated Completion Date: ___July 1, 2026___
Project Description:
N Webster Sewer Interceptor – Geotechnical Services
The proposed scope of services includes the identification of subsurface conditions at the N Webster Pump Station
and Interceptor alignment outlined in the attachment. The geotechnical evaluation shall consist of ten (10) soil
borings.
The total estimated cost for this Task Order is $36,265.
City Signatures
City Administrator:
Project Manager:
Joe Berkey
Lane Massey
Glenn Schouten
Michael Osbourn
Signature:
Signature:
Signature:
Signature:
Date:
Date:
Date:
Date:
Mayor:
Contractor/Consultant Signatures
Company Representative:
This Task Agreement is subject to all the provisions included in the On-Call Professional Services Agreement, between the City of
Spring Hill KS and Kaw Valley Engineering, Inc. (consultant), dated January 9, 2025.
Attach additional information related to scope of work, budget, and other supporting material, as necessary
A25P2316 (Rev1)
February 4, 2026
Ms. Rachelle Lowe
Burns & McDonnell Engineering Company, Inc.
9400 Ward Parkway
Kansas City, Missouri 64114
RE:
PROPOSAL FOR GEOTECHNICAL SERVICES
NORTHWEST SEWER PUMP STATION AND WEBSTER PUMP STATION
SPRING HILL, KANSAS
Dear Ms. Lowe:
In response to your request, Kaw Valley Engineering, Inc. (KVE) is pleased to submit the following
proposal for geotechnical services for the above-referenced project. The scope of services outlined below
(the “Services”) will be performed in accordance with the fee basis, time schedule and other pertinent
information described herein.
PROJECT DESCRIPTION
The proposed project shall consist of two (2) sewer improvement projects in Spring Hill, Kansas.
NW Sewer Pump Station:
• 9,900 LF of 21”-27” PVC Gravity Sewer
• 4,500 LF of 18” PVC Gravity Sewer
• 800 LF of 15” PVC Gravity Sewer
• 16,00 LF of 16” DIP Force Main
NW Sewer geotech evaluation will be included
in agreement with Burns & McDonnell
Webster Pump Station:
• 2,100 LF of 15” PVC Gravity Sewer
• 4,800 LF of 8” DIP Force Main
SCOPE OF SERVICES
The purpose of the Services will be to develop design and construction recommendations for geotechnical
aspects of the project as defined in the project description. The geotechnical recommendations will be based
on the soil, rock and groundwater conditions encountered in the borings at the time of exploration. You will
be advised during the course of the exploration if conditions requiring additional exploration are present.
Geotechnical Field Exploration and Laboratory Testing
NW Sewer Pump Station. The geotechnical evaluation will consist of drilling fifty-two (52) borings for
the proposed sewer and pump station. The planned depth for these borings is ten to thirty (10-30) feet. All
borings will be cored to reach planned depths if auger refusal is encountered. A field geologist will be onsite to log the borings.
Webster Pump Station. The geotechnical evaluation will consist of drilling ten (10) borings for the
proposed sewer and pump station. The planned depth for these borings is ten to thirty (10-30) feet. All
borings will be cored to reach planned depths if auger refusal is encountered. A field geologist will be onsite to log the borings.
Soil samples will be obtained from the borings at nominal intervals of 2.5 feet in upper 15 feet and 5 feet
thereafter or detected changes in soil strata. Samples will be obtained by standard penetration test methods
or 3-inch O.D. thin-walled Shelby tubes, as soil conditions warrant.
The groundwater level will be observed in each boring at the time of drilling and approximately 24 hours
after completion, or upon leaving the project site, whichever is sooner, unless it is necessary to backfill a
boring immediately after drilling.
Laboratory tests to establish physical and engineering characteristics of the soil/bedrock will be performed
as follows:
Moisture Content
Corrosion Potential
Unit Weight/Moisture Content
Brazilian Split Test
Atterberg Limits
CERCHAR Abrasivity Test
Unconfined Compression (Soil)
Mohs Hardness Test
Unconfined Compression (Rock)
Slake Durability
Exclusions. Geophysical testing will not be performed.
Geotechnical Engineering Analyses and Report Preparation
Engineering analyses will be performed for development of sewer geotechnical design recommendations.
The analysis report will include:
•
Documentation of the field and laboratory phase of the exploration.
•
Summarization of the soil, rock and groundwater conditions and their effect on the proposed
construction.
•
Detailed boring logs and site plan indicating boring locations.
•
Identification of possible areas where deleterious materials may be encountered, their effect on
construction, and methods of remedial treatment.
•
Suitability of on-site material for use as fill and its effect on foundation and slab-on-grade
performance.
•
Recommendations for site backfill including excavation, site preparation, fill placement,
compaction, and anticipated problems.
•
Recommendations for design of shallow foundations.
•
Recommendations for design of deep foundations (if required).
•
Recommendations for dewatering (if required).
•
Recommendations for observation of foundation construction and site grading.
•
Discussion of unusual site features which require additional consideration.
Other illustrations will be included as necessary to clarify engineering recommendations.
EXPLORATION, UTILITY VERIFICATION, AND SITE ACCESS
Site Access. By execution of this agreement, the Client grants or agrees to obtain access to the site for all
equipment and personnel necessary for KVE to perform the Services. Client is responsible for providing
written authority of access from legal property owner prior to initiation of field services.
Kaw Valley Engineering, Inc.
Geotechnical Services
NW Sewer and Webster Pump Stations - Spring Hill, KS – A25P2316 (Rev1)
Page 2
Borings will be backfilled with drill cuttings or bentonite, as appropriate. The highway crossings will be
backfilled with cement bentonite grout. Excess drill cuttings will be mounded over the borehole in
grassed areas. When borings are made in paved areas, the excess cuttings will be removed from the boring
location to a designated on-site location. Borings located in asphalt or concrete will be patched with a
similar material. Borings filled with cuttings may slump and may require periodic filling by Client or
Owner.
Boring Location. Boring locations and elevations will be determined by a KVE survey crew.
Utilities. Utility companies will be notified to identify, to the extent possible, the location of underground
utilities and other subterranean structures. Public utilities will not provide information beyond service
connections. Information between service connections and a structure must be provided by the owner or
his representative.
Insurance. All insurance provided under this Agreement shall be in the limits set forth in the attached
Sample Acord 25 – Certificate of Liability Insurance only. The costs for any additional amounts or
insurance coverages required by you or the project whether requested by modification to this Agreement or
the execution of a third-party document will be treated as a reimbursable expense.
SCHEDULE AND FEE BASIS
We will proceed within two (2) weeks of receipt of written authorization per project if weather and site
conditions permit and a drill rig is available. Each geotechnical report will be issued within twenty (20)
working days of the completion of the fieldwork. We anticipate the fieldwork to take four (4) to six (6) weeks.
We will perform the Geotechnical Services described herein for the following fees for each project. Cost
overviews for each location are attached for your information.
Location
NW Sewer Pump Station
Webster Pump Station
Budget Estimates
$129,030.00
$36,265.00
Additional work performed outside of the Scope of Services will be charged in accordance with the attached
rate schedules.
We appreciate the opportunity to be of service to you. If you have any questions or comments, please do
not hesitate to contact us at (913) 894-5150.
Respectfully submitted,
Kaw Valley Engineering, Inc.
Michael R. Osbourn, P.E.
Principal
JAN/djr
Attachments: Cost Overviews
SAMPLE Acord 25 – Certificate of Liability Insurance
Kaw Valley Engineering, Inc.
Geotechnical Services
NW Sewer and Webster Pump Stations - Spring Hill, KS – A25P2316 (Rev1)
Page 3
\\VMLX-FILE\Projects\_Junction City Projects\A25_2316\_Proposal\2026-02-04 GEO Rev1 Proposal NW Sewer Exp_Webster PS Spring Hill
KS.docx
By signing this Authorization and Notice to Proceed or ordering the commencement of
Services, you are affirming that you are authorized to bind Client to the terms and conditions
of this authorization (hereinafter referred to as the “Agreement”) and have read and
accepted the terms and conditions. Any additional document requirements, including but
not limited to Client form contracts and lien waivers that have not been mutually agreed to
and executed by Client and KVE prior to the commencement of Services, are hereby waived
and KVE’s standard forms and format shall apply.
AUTHORIZATION AND NOTICE TO PROCEED
Client: Burns & McDonnell Engineering Company, Inc.
Name/Title: __________________________________
(please print)
Signature: ___________________________________
Date: _______________________________________
Project Reference No.: __________________________________
E-mail for Accounting: _________________________________
E-mail address where invoices can be sent electronically
Kaw Valley Engineering, Inc.
Geotechnical Services
NW Sewer and Webster Pump Stations - Spring Hill, KS – A25P2316 (Rev1)
Page 4
COST OVERVIEW
NW SEWER PUMP STATION
SPRING HILL, KANSAS
Services
Field Activities:
Utility Clearing/Site Coordination
Tree Clearing
Mobilization
Auger Drilling
Sampling
Coring
Mobilization between borings
Cement Bentonite Grout
Pre-Site Access Test (C-18)
Traffic Control
Geologist Logger
Survey of Borings
Unit
Unit Price
Quantity
Extension
Hour
$120.00
Per Week $10,000.00
Each
$800.00
Foot
$25.00
Each
$25.00
Foot
$60.00
Each
$130.00
Foot
$18.00
Each
$50.00
Day
$800.00
Hour
$120.00
Each
$150.00
20
1
1
520
260
420
51
120
6
4
160
52
Subtotal
$2,400.00
$10,000.00
$800.00
$13,000.00
$6,500.00
$25,200.00
$6,630.00
$2,160.00
$300.00
$3,200.00
$19,200.00
$7,800.00
$97,190.00
Laboratory Work:
Moisture Content
Unit Weight/Moisture Content
Atterberg Limits
Unconfined Compression (Soil)
Unconfined Compression (Rock)
Corrosion Potential
Brazilian Split Test
CERCHAR Abrasivity Test
Mohs Hardness Test
Slake Durability
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
$20.00
$35.00
$100.00
$65.00
$80.00
$275.00
$415.00
$600.00
$240.00
$800.00
75
25
8
10
20
9
4
4
4
4
Subtotal
$1,500.00
$875.00
$800.00
$650.00
$1,600.00
$2,475.00
$1,660.00
$2,400.00
$960.00
$3,200.00
$16,120.00
Reports:
Principal
Geotechnical Engineer
Engineer Technician
Administration
Hour
Hour
Hour
Hour
$255.00
$240.00
$120.00
$75.00
4
40
40
4
Subtotal
$1,020.00
$9,600.00
$4,800.00
$300.00
$15,720.00
Total Estimated Budget
Kaw Valley Engineering, Inc.
Geotechnical Services
$129,030.00
NW Sewer and Webster Pump Stations - Spring Hill, KS – A25P2316 (Rev1)
Page 5
COST OVERVIEW
WEBSTER PUMP STATION
SPRING HILL, KANSAS
Services
Field Activities:
Utility Clearing/Site
Coordination
Tree Clearing
Mobilization
Auger Drilling
Sampling
Coring
Mobilization between borings
Geologist Logger
Pre-Site Access Test (C-18)
Survey of Borings
Unit
Unit Price
Quantity
Extension
Hour
$120.00
5
$600.00
Per Week
Each
Foot
Each
Foot
Each
Hour
Each
Each
$10,000.00
$800.00
$25.00
$25.00
$60.00
$130.00
$120.00
$50.00
$150.00
1
1
100
20
40
9
40
6
10
Subtotal
$10,000.00
$800.00
$2,500.00
$500.00
$2,400.00
$1,170.00
$4,800.00
$300.00
$1,500.00
$24,570.00
Laboratory Work:
Moisture Content
Unit Weight/Moisture Content
Atterberg Limits
Unconfined Compression (Soil)
Unconfined Compression (Rock)
Corrosion Potential
Brazilian Split Test
CERCHAR Abrasivity Test
Mohs Hardness Test
Slake Durability
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
$20.00
$35.00
$100.00
$65.00
$80.00
$275.00
$415.00
$600.00
$240.00
$800.00
20
10
2
2
6
2
1
1
1
1
Subtotal
$400.00
$350.00
$200.00
$130.00
$480.00
$550.00
$415.00
$600.00
$240.00
$800.00
$4,165.00
Reports:
Principal
Geotechnical Engineer
Engineer Technician
Administration
Hour
Hour
Hour
Hour
$255.00
$240.00
$120.00
$75.00
1
20
20
1
Subtotal
$255.00
$4,800.00
$2,400.00
$75.00
$7,530.00
Total Estimated Budget
Kaw Valley Engineering, Inc.
Geotechnical Services
$36,265.00
NW Sewer and Webster Pump Stations - Spring Hill, KS – A25P2316 (Rev1)
Page 6
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
8/4/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
IMA Certificate Team
NAME:
PHONE
(A/C, No, Ext):
E-MAIL
ADDRESS: [email protected]
PRODUCER
IMA, Inc. - Kansas City
11350 Switzer Rd, Suite 200
Overland Park KS 66210
KAWVALL-01
INSURED
Kaw Valley Engineering Inc.
2319 North Jackson Street
Junction City KS 66441
FAX
(A/C, No):
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A : The Cincinnati Insurance Company
10677
34916
INSURER B : Swiss Re Corp Solutions Capacity Ins Corp fka Firs
INSURER C :
INSURER D :
INSURER E :
INSURER F :
CERTIFICATE NUMBER: 1488346481
COVERAGES
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
A
ADDL SUBR
INSD WVD
TYPE OF INSURANCE
X
CLAIMS-MADE
X
POLICY NUMBER
ENP 0538086
COMMERCIAL GENERAL LIABILITY
POLICY EFF
POLICY EXP
(MM/DD/YYYY) (MM/DD/YYYY)
6/1/2024
6/1/2027
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
PROX LOC
POLICY X JECT
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
$ 1,000,000
MED EXP (Any one person)
$ 10,000
PERSONAL & ADV INJURY
$ 1,000,000
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS - COMP/OP AGG
$ 2,000,000
$
OTHER:
A
ENP 0538086
AUTOMOBILE LIABILITY
X
ANY AUTO
X
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
X
UMBRELLA LIAB
$ 500,000
X
6/1/2025
6/1/2026
SCHEDULED
AUTOS
NON-OWNED
AUTOS ONLY
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
$ 1,000,000
$
BODILY INJURY (Per accident) $
PROPERTY DAMAGE
(Per accident)
$
$
A
EXCESS LIAB
A
B
X
ENP 0538086
OCCUR
6/1/2024
6/1/2027
CLAIMS-MADE
X RETENTION $
DED
10,000
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Pollution and
Professional Liability
EACH OCCURRENCE
$ 7,000,000
AGGREGATE
$ 7,000,000
$
EWC 0538227
Y/N
N
6/1/2025
6/1/2026
X
PER
STATUTE
OTHER
E.L. EACH ACCIDENT
N/A
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE $ 1,000,000
E.L. DISEASE - POLICY LIMIT
CNP100004003
8/8/2025
8/8/2026
Each Claim
Aggregate
$ 1,000,000
$5,000,000
$5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
General Liability Coverage includes Contractual Liability – Railroads, subject to the terms and conditions of the policy.
Automobile Liability includes coverage for Certain Operations in Connection with Railroads, subject to the terms and conditions of the policy.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
For Information Only
ACORD 25 (2016/03)
AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Jacob Speer, Director of Public Works
Action Item Description: Consider an agreement with Johnson County for funding of roadway
improvements along 191st Street from Madison Street to Woodland Road in accordance with the County
Assistance Road System (CARS) Program
Background: In 2025, the City applied to have a project consisting of base repairs, culvert replacement,
and asphalt resurfacing along 191st Street from Madison Street to Woodland Road considered for
funding under the 2026 CARS Program. At the time of application, the total eligible project cost was
estimated at $633,622. The 2025 CARS Program approved the project for funding of 50% of eligible
costs in an amount not to exceed $306,000.
Staff Recommendation:
Staff recommends approval of the attached agreement with Johnson County to complete the 191st Street
project from Madison Street to Woodland Road with CARS Program funding in an amount not
exceeding $306,000.
Alternatives:
• Approve the proposed agreement.
• Deny the agreement and elect not to accept CARS Program funding for this project
• Remand the issue back to staff with recommended modifications.
Legal Review: The proposed agreement has been reviewed and approved by City Attorney Spencer
Low.
Attachments:
• Proposed Agreement
Funding Source: This 2026 project will be paid from cash reserves in Fund 300. At the end of 2025, a
transfer was made from the General fund to the Fund 300 – Capital Improvements Infrastructure Fund for
this CARS Project. Finance Director Approval:
Suggested Motion: To approve and authorize the Mayor to execute the proposed agreement with
Johnson County to undertake a road improvement project along 191st Street from Madison Street to
Woodland Road with funding from the County Assistance Road System Program in an amount not to
exceed $306,000 with the balance of the project funded by the City.
Agreement between Johnson County, Kansas,
and the City of Spring Hill, Kansas, for the Public Improvement of
191st Street from Madison Street to Woodland Road
(320001536)
THIS AGREEMENT, made and entered into this ______ day of ________________, 202_
by and between the Board of County Commissioners of Johnson County, Kansas ("Board") and the
City of Spring Hill, Kansas, ("City").
WITNESSETH:
WHEREAS, the parties have determined that it is in the best interests of the general public in
making certain public improvements to 191st Street from Madison Street to Woodland Road (the
"Project"); and
WHEREAS, the laws of the State of Kansas authorize the parties to this Agreement to
cooperate in undertaking the Project; and
WHEREAS, the governing bodies of each of the parties have determined to enter into this
Agreement for the purpose of undertaking the Project, pursuant to K.S.A. 12-2908 and K.S.A. 68-169,
and amendments thereto; and
WHEREAS, the Project has been approved, authorized, and budgeted by the Board as an
eligible project under the County Assistance Road System (“CARS”) Program; and
WHEREAS, the Board has, by County Resolution No. 106-90, authorized its Chairman to
execute any and all Agreements for County participation in any CARS Program project which has
been approved and authorized pursuant to the CARS Program Policies and Administrative Procedures
for the CARS Program, adopted by the Board and available on the Johnson County website (the
“Policies and Procedures”), for which funding has been authorized and budgeted; and
WHEREAS, the governing body of the City did approve and authorize its Mayor to execute
this Agreement by official vote on the _______ day of __________________, 202_.
1
NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter
contained, and for other good and valuable consideration, the parties agree as follows:
1.
Purpose of Agreement. The parties enter into this Agreement for the purpose of undertaking
the Project to assure a more adequate, safe and integrated roadway network in the developing
and incorporated areas of Johnson County, Kansas.
2.
Estimated Cost and Funding of Project
a. The estimated cost of the Project (“Project Costs”), a portion of which is
reimbursable under this Agreement, is Six Hundred Thirty Three Thousand
Six Hundred Twenty Two Dollars ($633,622).
b. Project Costs include necessary costs and expenses of labor and material used
in the construction of the Project and construction inspection and staking for
the Project.
c. The Project Costs shall be allocated between the parties as follows:
i. The Board shall provide financial assistance for the Project in
an amount up to but not exceeding Fifty Percent (50%) of the
Project Costs.
However, the Board's financial obligation
under this Agreement shall be limited to an amount not to
exceed Three Hundred Six Thousand Dollars ($306,000). For
purposes of this Agreement, Project Costs shall not include
any portion of costs which are to be paid by or on behalf of
any state or federal governmental entity or for which the City
may be reimbursed through any source other than the general
residents or taxpayers of the City. Further, it is understood and
agreed by the parties hereto that the Board shall not participate
in, nor pay any portion of, the Costs incurred for or related to
the following:
1. Land acquisition, right-of-way acquisition, or utility
relocation;
2. Legal fees and expenses, design engineering services,
Project administration, or financing costs;
2
3. Taxes, licensing or permit fees, title reports, insurance
premiums, exactions, recording fees, or similar
charges;
4. Project overruns;
5. Project scope modifications or major change orders
which are not separately and specifically approved and
authorized by the Board; and;
6. Minor change orders which are not separately and
specifically approved and authorized by the Director
of Public Works & Infrastructure of Johnson County,
Kansas ("Public Works Director"). Minor change
orders are those which do not significantly alter the
scope of the Project and which are consistent with the
Policies and Procedures adopted by the Board.
It
is
further
understood
and
agreed
that
notwithstanding the designated amount of any
expenditure authorization or fund appropriation, the
Board shall only be obligated to pay for the authorized
percentage of actual construction costs incurred or
expended for the Project under appropriate, publicly
bid, construction contracts. The Board will not be
assessed for any improvement district created pursuant
to K.S.A. 12-6a01 et seq., and amendments thereto, or
any other improvement district created under the laws
of the State of Kansas.
ii. The City shall pay One Hundred Percent (100%) of all Project Costs
not expressly the Board's obligation to pay as provided in this
Agreement.
3
3.
Financing
a. The Board shall provide financial assistance, as provided in Paragraph 2.c.
above, towards the cost of the Project with funds budgeted, authorized, and
appropriated by the Board and which are unencumbered revenues that are onhand in deposits of Johnson County, Kansas. This paragraph shall not be
construed as limiting the ability of the Board to finance its portion of the costs
and expenses of the Project through the issuance of bonds or any other legally
authorized method.
b. The City shall pay its portion of the Project Costs with funds budgeted,
authorized, and appropriated by the governing body of the City.
4.
Administration of Project. The Project shall be administered by the City, acting by and
through its designated representative who shall be the City public official designated as
Project Administrator. The Project Administrator shall assume and perform the following
duties:
a. Cause the making of all contracts, duly authorized and approved, for retaining
consulting engineers to design and estimate the Project Costs.
b. Submit a copy of the plans and specifications for the Project to the Johnson
County Public Works Director for review, prior to any advertisement for
construction bidding, together with a statement of estimated Project Costs
which reflects the Board's financial obligation under the terms of this
Agreement. The Public Works Director or his designee shall review the copy
of the plans and specifications for the Project and may, but shall not be
obligated to, suggest changes or revisions to the plans and specifications.
c. If required by applicable state or federal statutes, solicit bids for the
construction of the Project by publication in the official newspaper of the City.
In the solicitation of bids, the appropriate combination of best bids shall be
determined by the City.
d. Cause the making of all contracts and appropriate change orders, duly
authorized and approved, for the construction of the Project.
e. Submit to the Public Works Director a statement of actual costs and expenses
in the form of a payment request, with attached copies of all invoices and
supporting materials, on or before the tenth day of each month following the
4
month in which costs and expenses have been paid. The Public Works
Director shall review the statement or payment request to determine whether
the statement or payment request is properly submitted and documented and,
upon concurrence with the Finance Director of Johnson County, Kansas,
(“Finance Director”) cause payment to be made to the City of the Board's
portion of the Project Costs within thirty (30) days after receipt of such
payment request. In the event federal or state agencies require, as a condition
to state or federal participation in the Project, that the Board make payment
prior to construction or at times other than set forth in this subsection, the
Public Works Director and the Finance Director may authorize such payment.
f. Except when doing so would violate a state or federal rule or regulation, cause
a sign to be erected in the immediate vicinity of the Project upon
commencement of construction identifying the Project as part of the CARS
Program. The form and location of the sign shall be subject to the review and
approval of the Public Works Director.
Upon completion of the construction of the Project, the Project Administrator shall submit to
each of the parties a final accounting of all Project Costs incurred in the Project for the purpose
of apportioning the same among the parties as provided in this Agreement. It is expressly
understood and agreed that in no event shall the final accounting obligate the parties for a
greater proportion of financial participation than that set out in Paragraph 2.c. of this
Agreement.
The final accounting of Project Costs shall be submitted by the Project
Administrator no later than sixty (60) days following the completion of the Project
construction.
It is further understood and agreed by the City that to the extent permitted by law and subject
to the provisions of the Kansas Tort Claims Act including but not limited to maximum liability
and immunity provisions, the City agrees to indemnify and hold the County, its officials, and
agents harmless from any cost, expense, or liability not expressly agreed to by the County
which result from the negligent acts or omissions of the City or its employees or which result
from the City's compliance with the Policies and Procedures.
5
This agreement to indemnify shall not run in favor of or benefit any liability insurer or third
party.
In addition, the City of Spring Hill shall, and hereby agree to, insert as a special provision of
its contract with the general contractor ("Project Contractor") chosen to undertake the Project
construction as contemplated by this Agreement the following paragraphs:
The Project Contractor shall defend, indemnify and save the Board of County
Commissioners of Johnson County, Kansas and the City of Spring Hill
harmless from and against all liability for damages, costs, and expenses arising
out of any claim, suit, action or otherwise for injuries and/or damages
sustained to persons or property by reason of the negligence or other
actionable fault of the Project Contractor, his or her sub-contractors, agents or
employees in the performance of this contract.
The Board of County Commissioners of Johnson County, Kansas shall be
named as an additional insured on all policies of insurance issued to the Project
Contractor and required by the terms of his/her agreement with the City.
5.
Acquisition of Real Property for the Project
a. The Board shall not pay any costs for acquisition of real property in connection
with the Project.
b. The City shall be responsible for the acquisition of any real property, together
with improvements thereon, located within the City's corporate boundaries,
which is required in connection with the Project; such real property acquisition
may occur by gift, purchase, or by condemnation as authorized and provided
by the Eminent Domain Procedure Act, K.S.A. 26-201 et seq. and K.S.A. 26501 et seq., and any such acquisition shall comply with all federal and state
law requirements.
6
6.
Duration and Termination of Agreement
a. The parties agree that this Agreement shall remain in full force and effect until
the completion of the Project, unless otherwise terminated as provided for in
Paragraph 6.b. herein below. The Project shall be deemed completed and this
Agreement shall be deemed terminated upon written certification to each of
the parties by the Project Administrator that the Project has been accepted as
constructed. The City shall provide a copy of the Project Administrator’s
certification to both the Public Works Director and the Finance Director within
thirty (30) days of the Project Administrator's determination that the Project is
complete.
b. It is understood and agreed that the Public Works Director shall review the
status of the Project annually on the first day of March following the execution
of this Agreement to determine whether satisfactory progress is being made
on the Project by the City. In the event that the Public Works Director
determines that satisfactory progress is not being made on the Project due to
the City’s breach of this Agreement by not meeting the agreed upon project
deadlines or otherwise not complying with the terms of this Agreement, the
Public Works Director is authorized to notify the City that it shall have thirty
(30) days from receipt of such notification to take steps to cure the breach (the
“Cure Period”). It is further understood and agreed that the Board shall have
the option and right to revoke funding approval for the Project and terminate
this Agreement should the Board find, based upon the determination of the
Public Works Director, that satisfactory progress is not being made on the
Project and that the City has not taken sufficient steps to cure the breach during
the Cure Period. Should the Board exercise its option as provided herein, it
shall send written notice of the same to the City and the Board shall have no
further liability or obligation under this Agreement.
7.
Placing Agreement in Force. The attorney for the City shall cause sufficient copies of this
Agreement to be executed to provide each party with a duly executed copy of this Agreement
for its official records.
7
IN WITNESS WHEREOF, the above and foregoing Agreement has been executed by each of the
parties hereto and made effective on the day and year first above written.
Board of County Commissioners of
Johnson County, Kansas
City of Spring Hill, Kansas
Mike Kelly, Chairman
Chad Young, Mayor
Attest:
Attest:
Megan Johnson
Deputy County Clerk
Glenda Gerrity
City Clerk
Approved as to form:
Approved as to form:
Scott Abbott
Assistant County Counselor
Spencer Low
City Attorney
8
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Amy Long, Project Coordinator
Consent Item Description: Improvement Agreement, Fox Hollow, Second Plat
Background: On February 5, 2026, the Planning Commission recommended approval of the
Final Plat of, Fox Hollow, Second Plat. The Improvement Agreement, being considered for
consent approval, establishes the developer’s obligations for the construction and completion of
all required public improvements in accordance with City standards. The agreement ensures that
infrastructure will be installed, inspected, and accepted by the City either prior to or concurrent
with development. In addition, the Excise Tax section of the agreement specifies that $1,000,000
is to be paid by the developer for improvements to 207th Street. The Final Plat itself was
subsequently approved by the Governing Body on March 26, 2026.
Recommendation: Staff recommend authorizing the execution of an Improvement Agreement
for Fox Hollow, Second Plat contingent upon the approval of Final Plat (FP-26-16).
Alternatives:
• Approval
• Denial
• Remand for further study
Legal Review: The agreement has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Improvement Agreement, Fox Hollow, Second Plat
Funding Source: N/A
Finance Director Approval: N/A
Suggested Motion: Move to approve Improvement Agreement for Fox Hollow, Second Plat,
establishing the developer’s obligations for the construction and completion of required public
improvements in accordance with City standards, including the payment of $1,000,000 for
improvements to 207th Street, with all terms and conditions as presented and contingent upon
the approval of Final Plat (FP-26-16).
IMPROVEMENT AGREEMENT
FOX HOLLOW, SECOND PLAT
THIS AGREEMENT made and entered into this ____ day of __________, 20___, by and
between the CITY OF SPRING HILL, KANSAS, (hereinafter “City”) and ASHLAR HOMES,
LLC (hereinafter, “Developer”).
WITNESSETH:
WHEREAS, the Developer has applied to the City for final plat approval of a subdivision
to be known as Fox Hollow, Second Plat (“Subdivision”); and
WHEREAS, the final plat document for the Subdivision has been prepared by the
Developer such that the following improvements, to wit:
Streets, sanitary sewers, street signs, storm water facilities, landscaping, street
lighting and related appurtenances,
located within or about the Subdivision are to be dedicated to the City as public improvements
[except the water which are to be dedicated to (“WaterOne”)]; and
WHEREAS, pursuant to Section 17.378.C of the Spring Hill Subdivision Regulations and
as a condition to the approval of the Developer’s final plat application (Application No. FP-2516), and also as a condition prior to the filing of the Developer’s final plat document with the office
of REGISTER OF DEEDS, JOHNSON COUNTY, KANSAS, the Developer has been requested
to enter into an agreement with the City concerning, among other things, the construction and
maintenance of the improvements in or about the Subdivision, and
NOW, THEREFORE, the City and the Developer hereby enter into this Agreement on
the following terms and conditions and in consideration of the mutual covenants and agreements
hereinafter set forth:
1.
IMPROVEMENTS TO BE CONSTRUCTED/CONSTRUCTION STANDARDS.
A.
Improvements to be constructed. In consideration of and as a condition for
approval of the Developer’s final plat application regarding the Subdivision, which Subdivision
can be more particularly, described as follows, to-wit:
See EXHIBIT A attached hereto and incorporated herein by reference.
Developer agrees to construct, install and complete, at its own expense, and to the satisfaction of
the City, the following improvements, located within the Subdivision:
A. STREETS.
B. SANITARY SEWERS.
C. STORM WATER SEWERS.
D. STREET SIGNS.
E. LANDSCAPING.
F. STREET LIGHTING.
G. RELATED APPURTENANCES.
The Developer further agrees to construct, install and complete the above described public
improvements (hereinafter “Improvements”) according to and in compliance with the City’s
applicable construction standards, specifications, design criteria, general policy and procedures as
set forth in the Spring Hill Technical Specifications and Design Criteria, and any amendments
thereto (hereinafter “City’s Standards”); and in accordance with the applicable rules, regulations
and statutes of the state of Kansas, including the Kansas Department of Health and Environment
(KDHE); and applicable Federal rules, regulations, and statutes; (hereinafter, collectively,
“Standards”)
B.
WaterOne Certification for Water Line Improvements to be constructed. In
consideration of and as a condition for approval of the Developer’s final plat application regarding
the Subdivision, the Developer agrees to provide to the City Engineer a letter of certification from
Johnson County Water District No. 1 (“Water One”), that the Developer has entered into a contract
with WaterOne to construct, install and complete, at the Developer’s expense, and to the
satisfaction of the WaterOne, the waterlines necessary for providing water service within the
Subdivision.
The WaterOne certification shall be submitted to the City Engineer, prior to
commencement by the Developer of any construction or installation of the Improvements
described in paragraph 1 (A) above.
2.
PERFORMANCE AND MAINTENANCE BONDS.
A.
Performance Bond/ Improvements. The Developer further agrees to provide to the
satisfaction of the City, security in the form of a Performance Bond to ensure that the work,
construction, installation and completion of Improvements are accomplished in a timely manner
and according to and in compliance with the aforementioned Standards. The Performance Bond
shall be in a form approved by the City Attorney and shall be in an amount not less than the
approved Estimate of the City; a copy of the approved Estimate being attached hereto as EXHIBIT
B and incorporated herein by reference.
B.
Maintenance Bond/Improvements. The Developer further agrees, on behalf of itself
and its successors, to provide to the satisfaction of the City, security in the form of a Maintenance
Bond, approved by the City Attorney, to insure that once construction and installation of the
Improvements are completed, that the Improvements shall be maintained to the Standards; that
they shall be free of any defect in materials or workmanship; and that they shall endure without
the need of any repair due to failure during construction to follow or comply with the Standards;
said security to be in effect for a period of two (2) years following the acceptance of Improvements
by the City Engineer. The Maintenance Bond shall also be in an additional amount not less than
the requirements set for such security by the City Engineer’s approved Estimate.
C.
Option of Developer to Provide Contractor Bonds. In lieu of providing performance
and maintenance bonds required pursuant to paragraphs 2(A) and 2(B) above, the Developer may
submit separate bonds from contractors for applicable public improvements as listed in paragraph
1(A) above. In conjunction with providing separate bonds by the Contractor, the Contractor will
be required to execute an Agreement with the City in substantially the form as set forth in
EXHIBIT D, attached hereto.
The City Engineer shall notify the Developer in writing when the City Engineer has determined
that the Improvements have been completed in a manner satisfactory to the City and the
Improvements are thereby approved. It is understood and agreed between the parties that the City
Engineer shall be the sole judge of “any defects in materials or workmanship” or the need of “any
repairs’ concerning the Improvements, and also whether the Improvements have been “maintained
to the Standards’ or are “completed in a manner satisfactory to the City”; said judgment to be
exercised reasonably.
3.
APPROVAL OF BONDS.
The Performance and Maintenance Bonds provided to the City by the Developer must first receive
the written approval of the City Attorney prior to the security being recorded with the Office of
the City Clerk, and prior to the Developer the Improvements to begin. In the event security
satisfactory to the City Attorney is not provided to the City within two (2) months from the date
of the City Engineer’s approved Estimate, the City Engineer may then revise and/or update the
estimate and require the Developer to provide to the City the additional or lesser amount of
security, as may be necessary.
4.
RECORDING THE SECURITY.
The Performance and Maintenance Bonds shall be recorded by the Developer with the Office of
the City Clerk, after such time as the City Attorney has approved such security and both parties
hereto have signed and acknowledged this Agreement; such costs as may be incurred by the
recording of the security, if any, to be paid for by the Developer.
5.
EXCISE TAX AND PAYMENT OF COSTS OF 207TH STREET IMPROVEMENTS.
A.
Pursuant to Ordinance No. 2004-26, and amendments thereto, the Developer agrees
to contribute, at the time of platting, an excise tax for the purpose of raising general revenues to
be used for general City projects or General Fund operations as approved by the Governing Body
during the adoption of the city’s annual budget. The Developer shall be required to provide $0.158
per square foot of the area within the Subdivision. The area shall be determined by the Zoning
Administrator in the manner set forth in Section Three of Ordinance No. 2004-26 and amendments
thereto. A copy of the excise tax calculations being attached hereto as EXHIBIT C and
incorporated by reference.
B.
In addition to the excise tax described in subparagraph A., the Developer agrees at
time of platting to pay to the City the amount of $1,000,000 to be used at the City’s discretion for
improvements to 207th Street in the City.
6.
COMMENCEMENT OF CONSTRUCTION.
It is understood and agreed between the parties that prior to the Developer or its successors causing
any construction installation of the Improvements to begin, the Developer must first receive
written authorization from the City Engineer expressly stating that work on the Improvements may
commence. It further understood and agreed between the parties that the City Engineer may
disapprove of, and may also require the removal or reconstruction of, any and all work,
construction or installation of the Improvements that is begun prior to the Developer receiving
written authorization from the City Engineer concerning the improvements, if such work is not in
conformance with the Standards.
7.
COMPLETION OF CONSTRUCTION.
A.
Time for Completing Construction. The Developer further agrees, Improvements
referenced herein shall be constructed, installed and satisfactorily completed by it, at its own
expense, according to and in compliance with the City’s Standards within one (1) year from the
effective date of the approved security required herein unless the City Engineer, at the City
Engineer’s sole discretion, agrees in writing to extend the completion date for the Improvements
for an additional period of time not to exceed one (1) full year, said discretion to be exercised
reasonably. Prior to seeking such an extension, the Developer shall submit to the City Engineer, at
least sixty (60) days prior to the completion deadline, a written statement concerning the difficulty
of completion, if any, that has been encountered regarding construction of the Improvements.
Thereafter, the City Engineer may either approve or deny in writing any requested extension. In
the event the City Engineer recommends extending the completion date, he or she may condition
the extension, along with other conditions, upon the Developer providing extended security
coverage in an additional amount or lesser amount necessary for the completion of the construction
and maintenance of the Improvements. The Developer further agrees that in the event the required
Improvements are not timely completed, for any reason, within said one (1) year period, unless
extended as approved for herein; or the Improvements are not constructed, installed or completed
according to and in compliance with the City’s Standards concerning the Improvements; or the
Improvements, within two (2) years following their completed construction and written approval
by the City Engineer, are not maintained to City Standards, free of any defects in materials or
workmanship, or the Improvements do not endure without the need of any repairs due to failure
during construction to comply with the Standards; then the City may, at its option exercise its
rights, among others, by having constructed, installed, completed or maintained the Improvements
referenced herein and recover the costs and expense so incurred it from the Developer or its
successors personally, or it also may as the Obligee of the security, make demand on the security
from the surety or its successor or such other applicable entity, or it may seek redress for the costs
and expenses it incurred from both the Developer and the surety or other such applicable entity.
B.
Failure to Complete Construction. It is further understood and agreed to by the
parties that the approved Estimate of the City Engineer (EXHIBIT B), which establishes the
amount of the Performance Bond required herein, is not a guarantee by the City the Improvements
the Developer shall make to the Subdivision can be constructed, installed or completed for the
amount set forth in the approved Estimate. Therefore, it is further agreed to by the parties that in
the event the Developer fails to timely and satisfactorily construct, install and complete, for any
reason, the Improvements required herein, the Developer shall remain responsible for the
Improvements, notwithstanding the amount of money needed by the City to remedy the
Developer’s failure exceeds the amount of the Performance Bond. Consequently, in the event the
City draws upon the Performance Bond and thereafter determines the cost to satisfactorily
construct, reconstruct, install or complete the Improvements will exceed the amount of the bond,
the City Engineer shall mail written notice thereof to the Developer, along with its construction
bids, construction contracts or such other supporting documents, setting forth the costs required to
satisfactorily complete the Improvements pursuant to and in compliance with the standards.
Thereafter, the Developer agrees to pay the City, within thirty (30) days of the mailing of the
notice, the amount of costs in excess of the Performance Bond, which the City requires to
satisfactorily complete the improvements.
8.
WAIVER OF LIENS.
It is further understood and agreed between the parties that following the completion of the
construction and installation of the Improvements, but prior to the written approval of same by the
City Engineer, the Developer shall deliver to the City Attorney, complete and legally effective
releases and waivers of all liens which could arise out of or be filed in connection with the
construction, installation and completion of the Improvements referenced herein. The Developer
shall also provide the City Attorney with an affidavit signed by the both the Developer and its
Contractor(s), that the releases or waivers provided include all labor, services, material and
equipment for which a lien could be filed, and that the payrolls, material and equipment bills, and
any other indebtedness connected with the Improvements, have been paid or otherwise satisfied.
Any release, waivers or affidavits shall be in a form satisfactory to and approved by the City
Attorney.
9.
SIGNS AND BARRICADES.
The Developer further agrees that during the period of time the Improvements are being worked
upon, constructed or installed, the Developer shall insure that any roads being worked upon will
be closed and inaccessible to public travel. To that end, the Developer shall cause to be erected
and maintained two (2) Type III barricades (10’), with a 48” x 30” “ROAD CLOSED” sign on
each barricade, at each point where said roads intersect with a public road. The barricades may be
staggered during work hours to allow entry of construction vehicles to the work site. During that
period of time said Improvements are being worked upon, constructed or installed, if work takes
place near or adjacent to public roads, the Developer shall erect and maintain warning signs on the
public roads to adequately warn the traveling public. All signing of every kind required herein
shall be designed, erected and maintained according to and in compliance with the latest edition
of the Manual of Uniform Traffic Control Devices (MUTCD), and must be approved by the City
Engineer in writing prior to being erected. Further, all barricades and related warning signs shall
be erected by the Developer prior to the Developer or its successors causing commencement of
any work, construction or installation of the Improvements to begin. All barricades and related
warning signs shall be maintained by the Developer in good condition until the construction has
been determined by the City Engineer, in writing, to have been completed in an acceptable manner.
10.
PERMANENT TRAFFIC SIGNING.
The City Engineer shall cause a study to be made of the permanent traffic signing needed along
the roads located in or about the Subdivision prior to completion of the road improvements and
their written approval. The Developer agrees that prior to the opening of said roads to public traffic,
the City Engineer shall cause to be erected any permanent traffic signs that, in the City Engineer’s
opinion, are needed on said roads, and shall bill the Developer for the costs of any labor, equipment
and materials expended by the City Engineer and the City’s Public Works Department regarding
the same. Payment for the labor, equipment and materials shall be due the City and/or the City
Engineer from the Developer within thirty (30) days from the date mailing of the bill.
11.
BUILDING AND OCCUPANCY PERMITS.
It is understood and agreed between the parties that no building permit for buildings, structures or
other similar construction will be considered for issuance by the City or any of its departments or
employees, until such time as the work, construction and installation the Improvements, located in
the Subdivision has progressed to the point that they will allow reasonable access for the
construction equipment and/or personnel.
All questions of “reasonable access” shall be determined solely by the opinion of the City
Engineer; said determination to be exercised reasonably. Further, no certificate of occupancy will
be considered for issuance by the City or any of its departments or employees for any building,
structure or other similar construction until the Improvements have been completed in accordance
with the City’s Standards, satisfactorily to the City and have been approved in writing by the City
Engineer.
12.
FIELD INSPECTIONS.
The City Engineer or his or her designee shall be responsible to inspect the construction to ensure
that the improvements are built according to the lines, grades and dimensions on the approved
plans. The Contractor will be required to provide prior notice to the City Engineer so as to allow
scheduling of inspections. The City Engineer or his or her designee may make unannounced visits
to the job site during various stages of the construction to observe the progress and quality of the
work being done and to determine in general if the work is proceeding according to and in
compliance with the City’s standards. It is further agreed between the parties, that neither the City
nor any of its officers, employees or agents shall be held liable or responsible, in any manner
whatsoever by the Developer or its successors, should it be determined by the City Engineer or his
or her designee, at any time prior to final written approval of the improvements, that the Developer
or it Contractors failed to cause the Improvements to be constructed and installed according to and
in compliance with the Standards and said improvements are therefore required to be removed
and/or reconstructed in a manner satisfactory to the City, prior to receiving City approval. It is
further understood and agreed between the parties that the Developer shall pay the City, for the
cost incurred by the City Engineer or that Department for inspections deemed reasonably necessary
by the City Engineer to assure the City that the work, construction, installation and maintenance
of the Improvements is being accomplished according to and in compliance with the City’s
standards and the approved plans. The costs charged for the inspections shall be determined from
the fee schedule, which has been approved by the City and established by the City Engineer
concerning such matters. Payment for the cost of the inspection shall be paid prior to permit
issuance.
13.
ENGINEER AND SURVEYOR.
It is further understood and agreed between the parties that the Developer shall employ, at its own
expense, a licensed professional engineer to design any and all Improvements according to and
compliance with the City’s Standards, and to inspect the construction to ensure that the
Improvements are built according to the lines, grades and dimensions on the approved plans. It is
also understood and agreed that at the completion of construction of the Improvements, but prior
to written approval of same by the City Engineer, the Developer shall employ, at its own expense,
a registered land surveyor to verify the location of all property markers shown on the final plat
documents regarding the Subdivision.
14.
PROOF OF OWNERSHIP.
Prior to the filing of the Developer’s final plat document with the County Register of Deeds, it is
agreed the Developer shall exhibit to the City Attorney, proof of ownership and title to any real
property that is being offered in dedication to the City for public purpose. The proof of ownership
and title provided shall be in a form satisfactory to the City Attorney.
15.
INDEMNITY.
The Developer further agrees to protect, defend indemnify and hold the City and its officers,
employees and agents free and harmless from and against any and all losses, penalties, damages,
settlements, costs, charges, professional fees (including attorney fees) or other expenses or
liabilities, whether false, fraudulent, meritless, or meritorious, of every kind and character arising
out of or relate to any and all claims, liens, demands, obligations, actions, proceedings or causes
of action of every kind and character (hereinafter “Claims”) in connection with, relating to or
arising directly or indirectly out of the error, omission, or negligence of the Developer, its
employee’s, contractor’s, subcontractor’s, independent contractors, or other such similar entities’
work, construction or installation of the Improvements referenced herein, during any period or
time prior to satisfactory completion, installation and final written approval by the City Engineer
of the Improvements construction and the formal acceptance of maintenance of the Improvements
by the City Engineer. The Developer further agrees, on behalf of itself and its successor, to
investigate, handle, respond to provide defenses for and defend any such claims at its sole expenses
and agrees to bear all other costs and expense related thereto, even if said claims are groundless,
false or fraudulent.
16.
SALE OF PROPERTY.
The Developer further agrees that the sale of any portion of the Subdivision made reference to
herein, shall in no way effect or change the Developer or its successors’ obligation to continue to
comply with the terms of this Agreement unless and until any such purchaser(s) enter in a separate
written agreement with the City to assume similar terms, covenants and obligations regarding the
Improvements referred to herein [and the water line improvements described in Paragraph 1 (B)
above].
17.
STATUS OF PARTIES.
It is understood and agreed between the parties that this Agreement does not and shall not be
construed, interpreted or argued by either of them, in a court of law or otherwise, to create any
principal/agent, master/servant, employer/employee or partnership relationship of any kind
between the Developer or its successors and the City or its successors and assigns.
18.
MODIFICATION.
It is understood and agreed between the parties that there shall be no waiver or modification of this
Agreement unless such waiver or modification is first reduced to writing and signed by all parties
herein.
19.
COMPLETE AGREEMENT.
This Agreement is the complete agreement between the parties, contains all the terms and
conditions agreed upon between them and shall, when signed by both parties, supersede all other
agreement, oral or otherwise, entered into between them regarding the subject matter of the
Agreement. No other agreement, oral or otherwise, regarding the subject matter of Agreement,
shall have any validity or bind any of the parties hereto, unless executed pursuant to Paragraph 19
of the Agreement.
20.
SEVERANCE.
If any clause or provision of this Agreement is held to be illegal, invalid or unenforceable by a
court of competent jurisdiction, then in that event, it is the intention of the parties hereto that the
remainder of the Agreement shall not be affected thereby.
21.
SUCCESSORS.
The terms, provisions, conditions, covenants and obligations contained in the Agreement shall be
binding upon and inure to the benefit of the Developer’s successors and assigns.
22.
LAWS OF KANSAS.
It is understood and agreed between the parties that this Agreement, the performances required
herein and all proceeding that flow therefrom shall be construed according to and controlled by
the laws of the state of Kansas. In any proceeding that may be brought that are arising out of, in
connection with, or by reason of this Agreement, the laws of the state of Kansas shall be applicable,
controlling and shall govern to the exclusion of the law of any other forum, without regard to the
jurisdiction in which any such proceeding may be instituted.
23.
MATTERS DISREGARDED.
The titles of the several sections, subsections and paragraphs set forth in this Agreement are
inserted for convenience of reference only and they shall be disregarded in construing or
interpreting any of the provisions of the Agreement.
24.
RECORDING OF THIS AGREEMENT.
The Developer further agrees that this Agreement shall be filed by the City with the office of the
Register of Deeds, JOHNSON COUNTY, KANSAS where the Subdivision is located, as soon as
reasonably practical after it has been signed by all parties hereto. The City shall provide the
Developer and City Attorney with file-stamped copies of the recorded Agreement immediately
after it has been recorded.
25.
SIGNATURE AUTHORITY.
The Developer hereby promises and states that in the event it is a corporation or partnership, the
individual whose name and signature appear below for and on behalf of the corporation or
partnership has in fact the authority to so bind the corporation or partnership to the terms and
conditions of this Agreement.
26.
TIME.
Time is of the essence.
27.
NOTICES.
All notices required or desired to be given hereunder shall be in writing, and all such notices and
other documents required or desired to be given hereunder shall be hand-delivered, or sent by
registered or certified mail, electronic mail, or by recognized overnight delivery services such as
FedEx, as follows:
If to the City:
City of Spring Hill, Kansas
401 North Madison Street
P.O. Box 424
Spring Hill, KS 66083
Attn: Glenda Gerrity, City Clerk
Email: [email protected]
If to Developer:
Signature Pages to follow
IN WITNESS WHEREOF, the parties hereto have set their hands below.
“CITY”
CITY OF SPRING HILL, KANSAS
Chad Young, Mayor
ATTEST:
Glenda Gerrity, City Clerk
(SEAL)
Approved as to Form:
Spencer Low, City Attorney
“DEVELOPER”
ASHLAR HOMES, LLC
____________________________________
By:
Capacity:
MUNICIPAL CORPORATION ACKNOWLEDGMENT
STATE OF _______________, COUNTY OF ________________, SS:
Before me, the undersigned, a Notary Public, within and for the County and State on this
_______day of ______________, 20
, personally appeared Chad Young, Mayor, and
Glenda Gerrity, City Clerk of the CITY OF SPRING HILL, KANSAS, a municipal corporation
duly organized, incorporated and existing under and by virtue of the law of the state of Kansas,
who are personally known to me to be the persons who executed, as such officers, the within
instrument on behalf of said corporation and such persons duly acknowledged the execution of the
same to be the voluntary act and deed of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal on the day and
year last above written.
My Commission Expires:
____________________
Notary Public
LIMITED LIABILITY ACKNOWLEDGMENT
STATE OF__________, COUNTY OF________, SS:
Before me, the undersigned, a Notary Public, within and for said County and State on the
_______day of ______________20
, personally appeared
, who
is the
of
, a limited liability
company duly organized, incorporated and existing under and by virtue of the laws of the State of
_________________________, who is personally known to me to be the person who executed, as
such officer, the within instrument on behalf of said company and such person duly acknowledged
the execution of the same to be the voluntary act and deed of said company.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal and the day and
year last above written.
My Commission Expires:
____________________
Notary Public
“EXHIBIT A”
[LEGAL DESCRIPTION]
All that part of the Southeast Quarter of Section 12, Township 15 South, Range 23 East, in the
City of Spring Hill, Johnson County, Kansas, being more particularly described as follows::
Commencing at the Southeast corner of the Southeast Quarter of said Section 12; thence S
88°49'02" W along the South line of said Southeast Quarter of said Section 12, a distance of
342.19 feet to the Point of Beginning; thence S 88°49'02" W along said South line, a distance of
1139.75 feet; thence N 1°10'58" W, a distance of 85.00 feet; thence N 88°49'02" E, a distance of
70.00 feet; thence N 1°11'10" W, a distance of 19.07 feet to a point of curvature; thence along a
curve to the Right having a radius of 225.00 feet, a central angle of 29°15'26", and an arc length
of 114.89 feet, to a point on a curve; thence along a curve to the Left, having an Initial tangent
Bearing of N 74°51'41" W, a radius of 175.00 feet, a central angle of 6°5'2", and an arc length of
18.58 feet; thence N 9°03'16" E, a distance of 50.00 feet to a point on a curve; thence along a
curve to the Right, having an Initial tangent bearing of S 80°56'44" E, a radius of 225.00 feet, a
central angle of 9°35'55", and an arc length of 37.69 feet; thence N 31°01'04" E, a distance of
65.76 feet to a point of curvature; thence along a curve to the Left, having a radius of 275.00
feet, a central angle of 42°23'35", and an arc length of 203.47 feet, to a point of compound
curvature; thence along a curve to the Left, having a radius of 875.00 feet, a central angle of
7°0'59", and an arc length of 107.15 feet; thence N 71°36'30" E, a distance of 194.92 feet; thence
N 7°46'33" W, a distance of 47.63 feet to a point on the South line of FOX HOLLOW, FIRST
PLAT, as now established; thence Southerly and Easterly along said FOX HOLLOW, FIRST
PLAT the following courses, S 85°00'46" E, a distance of 266.31 feet; thence N 85°33'54" E, a
distance of 134.95 feet; thence N 48°38'32" E, a distance of 236.28 feet; thence N 45°50'09" W,
a distance of 15.35 feet; thence N 57°00'27" E, a distance of 93.81 feet; thence S 76°11'57" E, a
distance of 51.15 feet; thence S 70°35'21" E, a distance of 120.00 feet; thence S 48°46'30" E, a
distance of 107.45 feet; thence N 87°49'54" E, a distance of 129.18 feet; thence S 2°10'06" E, a
distance of 276.38 feet; thence S 88°47'13" W, a distance of 104.95 feet; thence S 2°42'21" W, a
distance of 75.41 feet; thence S 13°19'14" W, a distance of 81.59 feet; thence S 23°20'52" W, a
distance of 78.86 feet; thence S 29°14'10" W, a distance of 121.78 feet; thence S 22°08'49" W, a
distance of 34.20 feet; thence S 1°11'03" E, a distance of 144.99 feet to the Point of Beginning.
Containing 845,315 square feet ± and 19.406 acres ±
“EXHIBIT B”
[ENGINEERS ESTIMATE]
“EXHIBIT C”
(Excise Tax Calculation)
COMMUNITY
DEVELOPMENT
City of Spring Hill, KS
Memo
To:
Rhonda Dunn, Finance Director & Alysen Abel, City Engineer
From: Mike Mallon, Community Development Director
CC:
Arrin Tieben, Kimley-Horn
Date:
February 17, 2026
Re:
Excise tax calculations, [subdivision]
Kimley-Horn, on behalf of Owner, Ashlar Homes, LLC, has submitted for approval of Fox Hollow, Second Plat.
The plat was reviewed and recommended for approval by the Planning Commission on February 5, 2026 and will
be presented to the Governing Body on February 26, 2026. The excise tax shall be paid in full, before the final plat
is approved by the Governing Body. The Mayor will not sign the plat nor will the plat be recorded until the excise
tax is paid.
If you agree with the calculations, please sign the form and return to my office. I am also copying this memo to
the engineer for review and comments. Calculations are based on the provisions of Ordinance 2002-22 which
establishes allowable deductions for specific areas within the plat, and Ordinance 2004-26 that establishes the
excise tax rate of 15.8 cents per square foot of the calculated area.
The area square footages use in the calculations, were obtained from the area tables and legal description on the
plat.
Plat Area
Deductions
845,316sq. ft.
TRACT 2A
TRACT 2B
TRACT 2C
TRACT 2D
ROW
26,804sq.ft
33,547sq.ft
1,750sq.ft
601sq.ft.
211,814sq,ft
Net area subject to excise tax
Tax Rate
Excise Tax Due
Rhonda Dunn, Finance Director
570,800sq. ft.
x 0.158
$ 90,186.40
Alysen Abel, City Engineer
“EXHIBIT D”
AGREEMENT
THIS AGREEMENT (hereinafter “Agreement”) is made and entered into the _____ day
of _______________, 20___, by and between the City of Spring Hill, Kansas, a Kansas municipal
corporation (hereinafter "City"), _____________________________________________,
(hereinafter “Developer”), and ____________________________________________________,
(hereinafter "Contractor").
WITNESSETH:
WHEREAS, on the ___________ day of _________________, 20__________, the City
and Developer entered into Improvement Agreement for the following improvement,
_____________________________________________________________________________,
a copy of which Improvement Agreement is marked Exhibit A, attached hereto and incorporated
by reference (hereinafter "Improvement Agreement"), relating to the construction of the
described public improvements; and
WHEREAS, paragraph 2 of the Improvement Agreement provides that the Developer has
the option to provide to the City separate performance and maintenance bonds (required by
paragraphs 2.A. and 2.B. of the Improvement Agreement) from the Contractor for the described
public improvements; and
WHEREAS, City has also requested that Developer provide City a statutory bond for the
described public improvements, which City agrees may be provided by the Contractor; and
WHEREAS, the Developer has entered into an agreement with the Contractor to construct
the public improvements.
NOW, THEREFORE, the City, Developer, and Contractor hereby enter into this
Agreement on the following terms and conditions, in consideration of the mutual covenants and
agreements hereinafter set forth:
1.
Contractor will perform the obligations of the Developer to provide a performance
bond and a maintenance bond to the City in accordance with paragraphs 2.A. and paragraph 2.B.
of the Improvement Agreement.
2.
the City.
Contractor will provide the statutory bond for the City, as has been requested by
3.
Contractor will require the principal and surety on each bond to include and attach
the Addendum (a copy of which is attached hereto as Exhibit B, and is hereafter referenced as the
“Addendum”) to each bond, which Addendum confirms that the obligations of the principal and
surety under each bond include an obligation by them on the bond to both the Developer and to
the City.
4.
The City will permit the Contractor to provide the performance bond and
maintenance bond to the City in accordance with paragraph 2.C. of the Improvement Agreement.
5.
The City will permit the Contractor to provide the statutory bond to the City in
accordance with the request by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands below.
“CITY”
CITY OF SPRING HILL, KANSAS,
a Kansas municipal corporation
Chad Young, Mayor
“CONTRACTOR”
(Name of Contractor)
By:
Capacity:
ATTEST:
Glenda Gerrity, City Clerk
“DEVELOPER”
(SEAL)
_____________________________
(Name of Developer)
APPROVED AS TO FORM:
Spencer Low, City Attorney
By:__________________________
Capacity:_____________________
EXHIBIT A
Improvement Agreement
(See attached copy of Improvement Agreement)
19
EXHIBIT B
Addendum
Principal: ___________________________
Surety:
Re:
Performance Bond No.:
Maintenance Bond No.:
Statutory Bond No.:
Bonds.
Principal:
______________________________________________
Obligee/Owner/Developer:
______________________________________________
Additional Obligee:
City of Spring Hill, Kansas, a Kansas municipal
corporation
Project:
_______________________________________________
This Addendum is to be attached to, and form a part of, each of the above-mentioned
It is agreed that the reference in the Bond to which this Addendum is attached to the written
agreement between the Principal and the Obligee/Owner/Developer, shall refer, collectively, to
the following three agreements:
(a) to the Improvement Agreement dated
_____________________________, 20_____________, between the Additional Obligee and the
Obligee/Owner/Developer, which Improvement Agreement concerns the same improvements as
those referenced in the Bond to which this Addendum is attached; (b) to the Agreement dated
_____________________, 20________, between the Additional Obligee, Principal, and
Obligee/Owner/Developer concerning the Bond to which this Addendum is attached; and (c) to
the written agreement between Obligee/Owner/Developer and the Principal referenced in the Bond
to which this Addendum is attached.
It is further agreed that the obligation of the Principal and Surety under the Bond to which
this Addendum is attached shall include the obligations of the Obligee/Owner/Developer under
the said Improvement Agreement referenced in subpart (a) above, the obligations of the Principal
and Obligee/Owner/Developer under the Agreement referenced in subpart (b) above, and the
obligations of the Principal under the written agreement referenced in subpart (c) above.
20
It is further agreed that the three agreements referenced in subparts (a), (b), and (c) above
are all incorporated by reference into this Addendum.
This Addendum shall be effective as of the time the Bond to which it is attached becomes
effective.
PRINCIPAL:
_________________________________________
(Name of Principal)
By:______________________________________
Capacity:_________________________________
SURETY:
(Name of Surety)
By:
By:
21
Attorney-in-Fact
Kansas Agent
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Amy Long, Project Coordinator
Consent Item Description: Improvement Agreement, Hidden Hills, Fourth Plat
Background: On November 6, 2025, the Planning Commission recommended approval for the
Final Plat of, Hidden Hills, Fourth Plat. The Improvement Agreement, which is being presented
for consent approval, establishes the developer’s obligations and the City’s requirements for the
construction of public improvements for Hidden Hills, Fourth Plat. The agreement also specifies
the amount of excise tax due on the development. The Final Plat itself will be considered for
formal approval by the Governing Body following the consent agenda
Recommendation: Staff recommend authorizing the execution of an Improvement Agreement
for Hidden Hills, Fourth Plat contingent upon the approval of Final Plat (FP-25-13).
Alternatives:
• Approval
• Denial
• Remand for further study
Legal Review: The agreement has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Improvement Agreement, Hidden Hills, Fourth Plat
Budgetary Impact: N/A
Funding Source: N/A
Budget Allocated: N/A
Finance Director Approval: N/A
Suggested Motion: Move to approve and authorize the Mayor to execute Improvement
Agreement for Hidden Hills, Fourth Plat contingent upon the approval of Final Plat (FP-25-13).
IMPROVEMENT AGREEMENT
HIDDEN HILLS, FOURTH PLAT
THIS AGREEMENT made and entered into this ____ day of __________, 20___, by and
between the CITY OF SPRING HILL, KANSAS, (hereinafter “City”) and HIDDEN HILLS
DEVELOPMENT, LLC (hereinafter, “Developer”).
WITNESSETH:
WHEREAS, the Developer has applied to the City for final plat approval of a subdivision
to be known as HIDDEN HILLS, FOURTH PLAT (“Subdivision”); and
WHEREAS, the final plat document for the Subdivision has been prepared by the
Developer such that the following improvements, to wit:
Streets, sanitary sewers, street signs, and storm water facilities, and
landscaping, street lighting and related appurtenances,
located within or about the Subdivision are to be dedicated to the City as public improvements
[except the water which are to be dedicated to (“WaterOne”)]; and
WHEREAS, pursuant to Section 17.378.C of the Spring Hill Subdivision Regulations and
as a condition to the approval of the Developer’s final plat application (Application No. FP-24-4),
and also as a condition prior to the filing of the Developer’s final plat document with the office of
REGISTER OF DEEDS, JOHNSON COUNTY, KANSAS, the Developer has been requested to
enter into an agreement with the City concerning, among other things, the construction and
maintenance of the improvements in or about the Subdivision, and
NOW, THEREFORE, the City and the Developer hereby enter into this Agreement on
the following terms and conditions and in consideration of the mutual covenants and agreements
hereinafter set forth:
1.
IMPROVEMENTS TO BE CONSTRUCTED/CONSTRUCTION STANDARDS.
A.
Improvements to be constructed. In consideration of and as a condition for
approval of the Developer’s final plat application regarding the Subdivision, which Subdivision
can be more particularly, described as follows, to-wit:
See EXHIBIT A attached hereto and incorporated herein by reference.
Developer agrees to construct, install and complete, at its own expense, and to the satisfaction of
the City, the following improvements, located within the Subdivision:
A. STREETS.
B. SANITARY SEWERS.
C. STORM WATER SEWERS.
D. STREET SIGNS.
E. LANDSCAPING.
F. STREET LIGHTING.
G. RELATED APPURTENANCES.
The Developer further agrees to construct, install and complete the above described public
improvements (hereinafter “Improvements”) according to and in compliance with the City’s
applicable construction standards, specifications, design criteria, general policy and procedures as
set forth in the Spring Hill Technical Specifications and Design Criteria, and any amendments
thereto (hereinafter “City’s Standards”); and in accordance with the applicable rules, regulations
and statutes of the state of Kansas, including the Kansas Department of Health and Environment
(KDHE); and applicable Federal rules, regulations, and statutes; (hereinafter, collectively,
“Standards”)
B.
WaterOne Certification for Water Line Improvements to be constructed. In
consideration of and as a condition for approval of the Developer’s final plat application regarding
the Subdivision, the Developer agrees to provide to the City Engineer a letter of certification from
Johnson County Water District No. 1 (“Water One”), that the Developer has entered into a contract
with WaterOne to construct, install and complete, at the Developer’s expense, and to the
satisfaction of the WaterOne, the waterlines necessary for providing water service within the
Subdivision.
The WaterOne certification shall be submitted to the City Engineer, prior to
commencement by the Developer of any construction or installation of the Improvements
described in paragraph 1 (A) above.
2.
PERFORMANCE AND MAINTENANCE BONDS.
A.
Performance Bond/ Improvements. The Developer further agrees to provide to the
satisfaction of the City, security in the form of a Performance Bond to ensure that the work,
construction, installation and completion of Improvements are accomplished in a timely manner
and according to and in compliance with the aforementioned Standards. The Performance Bond
shall be in a form approved by the City Attorney and shall be in an amount not less than the
approved Estimate of the City; a copy of the approved Estimate being attached hereto as EXHIBIT
B and incorporated herein by reference.
B.
Maintenance Bond/Improvements. The Developer further agrees, on behalf of itself
and its successors, to provide to the satisfaction of the City, security in the form of a Maintenance
Bond, approved by the City Attorney, to insure that once construction and installation of the
Improvements are completed, that the Improvements shall be maintained to the Standards; that
they shall be free of any defect in materials or workmanship; and that they shall endure without
the need of any repair due to failure during construction to follow or comply with the Standards;
said security to be in effect for a period of two (2) years following the acceptance of Improvements
by the City Engineer. The Maintenance Bond shall also be in an additional amount not less than
the requirements set for such security by the City Engineer’s approved Estimate.
C.
Option of Developer to Provide Contractor Bonds. In lieu of providing performance
and maintenance bonds required pursuant to paragraphs 2(A) and 2(B) above, the Developer may
submit separate bonds from contractors for applicable public improvements as listed in paragraph
1(A) above. In conjunction with providing separate bonds by the Contractor, the Contractor will
be required to execute an Agreement with the City in substantially the form as set forth in
EXHIBIT D, attached hereto.
The City Engineer shall notify the Developer in writing when the City Engineer has determined
that the Improvements have been completed in a manner satisfactory to the City and the
Improvements are thereby approved. It is understood and agreed between the parties that the City
Engineer shall be the sole judge of “any defects in materials or workmanship” or the need of “any
repairs’ concerning the Improvements, and also whether the Improvements have been “maintained
to the Standards’ or are “completed in a manner satisfactory to the City”; said judgment to be
exercised reasonably.
3.
APPROVAL OF BONDS.
The Performance and Maintenance Bonds provided to the City by the Developer must first receive
the written approval of the City Attorney prior to the security being recorded with the Office of
the City Clerk, and prior to the Developer the Improvements to begin. In the event security
satisfactory to the City Attorney is not provided to the City within two (2) months from the date
of the City Engineer’s approved Estimate, the City Engineer may then revise and/or update the
estimate and require the Developer to provide to the City the additional or lesser amount of
security, as may be necessary.
4.
RECORDING THE SECURITY.
The Performance and Maintenance Bonds shall be recorded by the Developer with the Office of
the City Clerk, after such time as the City Attorney has approved such security and both parties
hereto have signed and acknowledged this Agreement; such costs as may be incurred by the
recording of the security, if any, to be paid for by the Developer.
5.
EXCISE TAX.
Pursuant to Ordinance No. 2004-26, and amendments thereto, the Developer agrees to contribute,
at the time of platting, an excise tax for the purpose of raising general revenues to be used for
general City projects or General Fund operations as approved by the Governing Body during the
adoption of the city’s annual budget. The Developer shall be required to provide $0.158 per square
foot of the area within the Subdivision. The area shall be determined by the Zoning Administrator
in the manner set forth in Section Three of Ordinance No. 2004-26 and amendments thereto. A
copy of the excise tax calculations being attached hereto as EXHIBIT C and incorporated by
reference.
6.
COMMENCEMENT OF CONSTRUCTION.
It is understood and agreed between the parties that prior to the Developer or its successors causing
any construction installation of the Improvements to begin, the Developer must first receive
written authorization from the City Engineer expressly stating that work on the Improvements may
commence. It further understood and agreed between the parties that the City Engineer may
disapprove of, and may also require the removal or reconstruction of, any and all work,
construction or installation of the Improvements that is begun prior to the Developer receiving
written authorization from the City Engineer concerning the improvements, if such work is not in
conformance with the Standards.
7.
COMPLETION OF CONSTRUCTION.
A.
Time for Completing Construction. The Developer further agrees, Improvements
referenced herein shall be constructed, installed and satisfactorily completed by it, at its own
expense, according to and in compliance with the City’s Standards within one (1) year from the
effective date of the approved security required herein unless the City Engineer, at the City
Engineer’s sole discretion, agrees in writing to extend the completion date for the Improvements
for an additional period of time not to exceed one (1) full year, said discretion to be exercised
reasonably. Prior to seeking such an extension, the Developer shall submit to the City Engineer, at
least sixty (60) days prior to the completion deadline, a written statement concerning the difficulty
of completion, if any, that has been encountered regarding construction of the Improvements.
Thereafter, the City Engineer may either approve or deny in writing any requested extension. In
the event the City Engineer recommends extending the completion date, he or she may condition
the extension, along with other conditions, upon the Developer providing extended security
coverage in an additional amount or lesser amount necessary for the completion of the construction
and maintenance of the Improvements. The Developer further agrees that in the event the required
Improvements are not timely completed, for any reason, within said one (1) year period, unless
extended as approved for herein; or the Improvements are not constructed, installed or completed
according to and in compliance with the City’s Standards concerning the Improvements; or the
Improvements, within two (2) years following their completed construction and written approval
by the City Engineer, are not maintained to City Standards, free of any defects in materials or
workmanship, or the Improvements do not endure without the need of any repairs due to failure
during construction to comply with the Standards; then the City may, at its option exercise its
rights, among others, by having constructed, installed, completed or maintained the Improvements
referenced herein and recover the costs and expense so incurred it from the Developer or its
successors personally, or it also may as the Obligee of the security, make demand on the security
from the surety or its successor or such other applicable entity, or it may seek redress for the costs
and expenses it incurred from both the Developer and the surety or other such applicable entity.
B.
Failure to Complete Construction. It is further understood and agreed to by the
parties that the approved Estimate of the City Engineer (EXHIBIT B), which establishes the
amount of the Performance Bond required herein, is not a guarantee by the City the Improvements
the Developer shall make to the Subdivision can be constructed, installed or completed for the
amount set forth in the approved Estimate. Therefore, it is further agreed to by the parties that in
the event the Developer fails to timely and satisfactorily construct, install and complete, for any
reason, the Improvements required herein, the Developer shall remain responsible for the
Improvements, notwithstanding the amount of money needed by the City to remedy the
Developer’s failure exceeds the amount of the Performance Bond. Consequently, in the event the
City draws upon the Performance Bond and thereafter determines the cost to satisfactorily
construct, reconstruct, install or complete the Improvements will exceed the amount of the bond,
the City Engineer shall mail written notice thereof to the Developer, along with its construction
bids, construction contracts or such other supporting documents, setting forth the costs required to
satisfactorily complete the Improvements pursuant to and in compliance with the standards.
Thereafter, the Developer agrees to pay the City, within thirty (30) days of the mailing of the
notice, the amount of costs in excess of the Performance Bond, which the City requires to
satisfactorily complete the improvements.
8.
WAIVER OF LIENS.
It is further understood and agreed between the parties that following the completion of the
construction and installation of the Improvements, but prior to the written approval of same by the
City Engineer, the Developer shall deliver to the City Attorney, complete and legally effective
releases and waivers of all liens which could arise out of or be filed in connection with the
construction, installation and completion of the Improvements referenced herein. The Developer
shall also provide the City Attorney with an affidavit signed by the both the Developer and its
Contractor(s), that the releases or waivers provided include all labor, services, material and
equipment for which a lien could be filed, and that the payrolls, material and equipment bills, and
any other indebtedness connected with the Improvements, have been paid or otherwise satisfied.
Any release, waivers or affidavits shall be in a form satisfactory to and approved by the City
Attorney.
9.
SIGNS AND BARRICADES.
The Developer further agrees that during the period of time the Improvements are being worked
upon, constructed or installed, the Developer shall insure that any roads being worked upon will
be closed and inaccessible to public travel. To that end, the Developer shall cause to be erected
and maintained two (2) Type III barricades (10’), with a 48” x 30” “ROAD CLOSED” sign on
each barricade, at each point where said roads intersect with a public road. The barricades may be
staggered during work hours to allow entry of construction vehicles to the work site. During that
period of time said Improvements are being worked upon, constructed or installed, if work takes
place near or adjacent to public roads, the Developer shall erect and maintain warning signs on the
public roads to adequately warn the traveling public. All signing of every kind required herein
shall be designed, erected and maintained according to and in compliance with the latest edition
of the Manual of Uniform Traffic Control Devices (MUTCD), and must be approved by the City
Engineer in writing prior to being erected. Further, all barricades and related warning signs shall
be erected by the Developer prior to the Developer or its successors causing commencement of
any work, construction or installation of the Improvements to begin. All barricades and related
warning signs shall be maintained by the Developer in good condition until the construction has
been determined by the City Engineer, in writing, to have been completed in an acceptable manner.
10.
PERMANENT TRAFFIC SIGNING.
The City Engineer shall cause a study to be made of the permanent traffic signing needed along
the roads located in or about the Subdivision prior to completion of the road improvements and
their written approval. The Developer agrees that prior to the opening of said roads to public
traffic, the City Engineer shall cause to be erected any permanent traffic signs that, in the City
Engineer’s opinion, are needed on said roads. The Developer shall be responsible for ordering,
furnishing, and installing all required permanent traffic control devices and street name signs as
shown on approved plans and as directed by the City Engineer. All traffic control devices and
signs shall be installed in accordance with the current edition of the Manual on Uniform Traffic
Control Devices (MUTCD) and all applicable City standards. All costs associated with the
ordering, installation, inspection, and any required replacement of such devices and signs shall
be borne entirely by the Developer.
11.
BUILDING AND OCCUPANCY PERMITS.
It is understood and agreed between the parties that no building permit for buildings, structures or
other similar construction will be considered for issuance by the City or any of its departments or
employees, until such time as the work, construction and installation the Improvements, located in
the Subdivision has progressed to the point that they will allow reasonable access for the
construction equipment and/or personnel.
All questions of “reasonable access” shall be determined solely by the opinion of the City
Engineer; said determination to be exercised reasonably. Further, no certificate of occupancy will
be considered for issuance by the City or any of its departments or employees for any building,
structure or other similar construction until the Improvements have been completed in accordance
with the City’s Standards, satisfactorily to the City and have been approved in writing by the City
Engineer.
12.
FIELD INSPECTIONS.
The City Engineer or his or her designee shall be responsible to inspect the construction to ensure
that the improvements are built according to the lines, grades and dimensions on the approved
plans. The Contractor will be required to provide prior notice to the City Engineer so as to allow
scheduling of inspections. The City Engineer or his or her designee may make unannounced visits
to the job site during various stages of the construction to observe the progress and quality of the
work being done and to determine in general if the work is proceeding according to and in
compliance with the City’s standards. It is further agreed between the parties, that neither the City
nor any of its officers, employees or agents shall be held liable or responsible, in any manner
whatsoever by the Developer or its successors, should it be determined by the City Engineer or his
or her designee, at any time prior to final written approval of the improvements, that the Developer
or it Contractors failed to cause the Improvements to be constructed and installed according to and
in compliance with the Standards and said improvements are therefore required to be removed
and/or reconstructed in a manner satisfactory to the City, prior to receiving City approval. It is
further understood and agreed between the parties that the Developer shall pay the City, for the
cost incurred by the City Engineer or that Department for inspections deemed reasonably necessary
by the City Engineer to assure the City that the work, construction, installation and maintenance
of the Improvements is being accomplished according to and in compliance with the City’s
standards and the approved plans. The costs charged for the inspections shall be determined from
the fee schedule, which has been approved by the City and established by the City Engineer
concerning such matters. Payment for the cost of the inspection shall be paid prior to permit
issuance.
13.
ENGINEER AND SURVEYOR.
It is further understood and agreed between the parties that the Developer shall employ, at its own
expense, a licensed professional engineer to design any and all Improvements according to and
compliance with the City’s Standards, and to inspect the construction to ensure that the
Improvements are built according to the lines, grades and dimensions on the approved plans. It is
also understood and agreed that at the completion of construction of the Improvements, but prior
to written approval of same by the City Engineer, the Developer shall employ, at its own expense,
a registered land surveyor to verify the location of all property markers shown on the final plat
documents regarding the Subdivision.
14.
PROOF OF OWNERSHIP.
Prior to the filing of the Developer’s final plat document with the County Register of Deeds, it is
agreed the Developer shall exhibit to the City Attorney, proof of ownership and title to any real
property that is being offered in dedication to the City for public purpose. The proof of ownership
and title provided shall be in a form satisfactory to the City Attorney.
15.
INDEMNITY.
The Developer further agrees to protect, defend indemnify and hold the City and its officers,
employees and agents free and harmless from and against any and all losses, penalties, damages,
settlements, costs, charges, professional fees (including attorney fees) or other expenses or
liabilities, whether false, fraudulent, meritless, or meritorious, of every kind and character arising
out of or relate to any and all claims, liens, demands, obligations, actions, proceedings or causes
of action of every kind and character (hereinafter “Claims”) in connection with, relating to or
arising directly or indirectly out of the error, omission, or negligence of the Developer, its
employee’s, contractor’s, subcontractor’s, independent contractors, or other such similar entities’
work, construction or installation of the Improvements referenced herein, during any period or
time prior to satisfactory completion, installation and final written approval by the City Engineer
of the Improvements construction and the formal acceptance of maintenance of the Improvements
by the City Engineer. The Developer further agrees, on behalf of itself and its successor, to
investigate, handle, respond to provide defenses for and defend any such claims at its sole expenses
and agrees to bear all other costs and expense related thereto, even if said claims are groundless,
false or fraudulent.
16.
SALE OF PROPERTY.
The Developer further agrees that the sale of any portion of the Subdivision made reference to
herein, shall in no way effect or change the Developer or its successors’ obligation to continue to
comply with the terms of this Agreement unless and until any such purchaser(s) enter in a separate
written agreement with the City to assume similar terms, covenants and obligations regarding the
Improvements referred to herein [and the water line improvements described in Paragraph 1 (B)
above].
17.
STATUS OF PARTIES.
It is understood and agreed between the parties that this Agreement does not and shall not be
construed, interpreted or argued by either of them, in a court of law or otherwise, to create any
principal/agent, master/servant, employer/employee or partnership relationship of any kind
between the Developer or its successors and the City or its successors and assigns.
18.
MODIFICATION.
It is understood and agreed between the parties that there shall be no waiver or modification of this
Agreement unless such waiver or modification is first reduced to writing and signed by all parties
herein.
19.
COMPLETE AGREEMENT.
This Agreement is the complete agreement between the parties, contains all the terms and
conditions agreed upon between them and shall, when signed by both parties, supersede all other
agreement, oral or otherwise, entered into between them regarding the subject matter of the
Agreement. No other agreement, oral or otherwise, regarding the subject matter of Agreement,
shall have any validity or bind any of the parties hereto, unless executed pursuant to Paragraph 19
of the Agreement.
20.
SEVERANCE.
If any clause or provision of this Agreement is held to be illegal, invalid or unenforceable by a
court of competent jurisdiction, then in that event, it is the intention of the parties hereto that the
remainder of the Agreement shall not be affected thereby.
21.
SUCCESSORS.
The terms, provisions, conditions, covenants and obligations contained in the Agreement shall be
binding upon and inure to the benefit of the Developer’s successors and assigns.
22.
LAWS OF KANSAS.
It is understood and agreed between the parties that this Agreement, the performances required
herein and all proceeding that flow therefrom shall be construed according to and controlled by
the laws of the state of Kansas. In any proceeding that may be brought that are arising out of, in
connection with, or by reason of this Agreement, the laws of the state of Kansas shall be applicable,
controlling and shall govern to the exclusion of the law of any other forum, without regard to the
jurisdiction in which any such proceeding may be instituted.
23.
MATTERS DISREGARDED.
The titles of the several sections, subsections and paragraphs set forth in this Agreement are
inserted for convenience of reference only and they shall be disregarded in construing or
interpreting any of the provisions of the Agreement.
24.
RECORDING OF THIS AGREEMENT.
The Developer further agrees that this Agreement shall be filed by the City with the office of the
Register of Deeds, JOHNSON COUNTY, KANSAS where the Subdivision is located, as soon as
reasonably practical after it has been signed by all parties hereto. The City shall provide the
Developer and City Attorney with file-stamped copies of the recorded Agreement immediately
after it has been recorded.
25.
SIGNATURE AUTHORITY.
The Developer hereby promises and states that in the event it is a corporation or partnership, the
individual whose name and signature appear below for and on behalf of the corporation or
partnership has in fact the authority to so bind the corporation or partnership to the terms and
conditions of this Agreement.
26.
TIME.
Time is of the essence.
27.
NOTICES.
All notices required or desired to be given hereunder shall be in writing, and all such notices and
other documents required or desired to be given hereunder shall be hand-delivered, or sent by
registered or certified mail, electronic mail, or by recognized overnight delivery services such as
FedEx, as follows:
If to the City:
City of Spring Hill, Kansas
401 North Madison Street
P.O. Box 424
Spring Hill, KS 66083
Attn: Glenda Gerrity, City Clerk
Email: [email protected]
If to Developer:
Hidden Hills Development, LLC
Attn: Tyler Sallee [816-525-2891]
Email: [email protected]
Signature Pages to follow
IN WITNESS WHEREOF, the parties hereto have set their hands below.
“CITY”
CITY OF SPRING HILL, KANSAS
Chad Young, Mayor
ATTEST:
Glenda Gerrity, City Clerk
(SEAL)
Approved as to Form:
Spencer Low, City Attorney
“DEVELOPER”
HIDDEN HILLS DEVELOPMENT, LLC
By:
Capacity:
MUNICIPAL CORPORATION ACKNOWLEDGMENT
STATE OF _______________, COUNTY OF ________________, SS:
Before me, the undersigned, a Notary Public, within and for the County and State on this
_______day of ______________, 20
, personally appeared Chad Young, Mayor, and
Ashley Wood, Deputy City Clerk of the CITY OF SPRING HILL, KANSAS, a municipal
corporation duly organized, incorporated and existing under and by virtue of the law of the state
of Kansas, who are personally known to me to be the persons who executed, as such officers, the
within instrument on behalf of said corporation and such persons duly acknowledged the execution
of the same to be the voluntary act and deed of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal on the day and
year last above written.
My Commission Expires:
____________________
Notary Public
LIMITED LIABILITY ACKNOWLEDGMENT
STATE OF__________, COUNTY OF________, SS:
Before me, the undersigned, a Notary Public, within and for said County and State on the
_______day of ______________20
, personally appeared
, who
is the
of
, a limited liability
company duly organized, incorporated and existing under and by virtue of the laws of the State of
_________________________, who is personally known to me to be the person who executed, as
such officer, the within instrument on behalf of said company and such person duly acknowledged
the execution of the same to be the voluntary act and deed of said company.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal and the day and
year last above written.
My Commission Expires:
____________________
Notary Public
“EXHIBIT A”
This description was prepared by Phelps Engineering, Inc., KS CLS-82 on September
19, 2025, for Project No. 250891. Resurvey and replat of Tract D, HIDDEN HILLSS,
SECOND PLAT, a platted subdivision of land together with all that part of the Southwest
Quarter of Section 12, Township 15 South, Range 23 East, in the City of Spring Hill,
Johnson County, Kansas, being more particularly described as follows:
Commencing at the Southeast corner of the Southwest Quarter of said Section 12;
thence N 2°24’07” W, along the East line of the Southwest Quarter of said Section 12
and the East plat line of HIDDEN HILLS, FIRST PLAT, a platted subdivision of land in
the City of Spring Hill, Johnson County, Kansas, a distance of 554.32 feet to the
Northeast plat corner of said HIDDEN HILLS, FIRST PLAT, said point also being the
Point of Beginning; thence along the Northerly plat line of said HIDDEN HILLS, FIRST
PLAT, for the following six (6) courses thence N 21°55'05" W, a distance of 140.06 feet;
thence N 32°50'11" W, a distance of 70.74 feet; thence N 39°58'09" W, a distance of
67.10 feet; thence N 55°53'45" W, a distance of 73.79 feet; thence Northeasterly on a
curve to the left, said curve having an initial tangent bearing of N 34°06’15” E and a
radius of 225.00 feet, an arc distance of 51.12 feet; thence N 68°54'48" W, a distance of
50.00 feet to the South most corner of Tract H of said HIDDEN HILLS, SECOND PLAT;
thence along the Easterly line of said Tract H, for the following two (2) courses; thence
Northerly on a curve to the left, said curve having an initial tangent bearing of N
21°05’12” E and a radius of 175.00 feet, an arc distance of 88.59 feet; thence N
7°55'07" W, a distance of 92.31 feet to a point on the Easterly plat line of said HIDDEN
HILLS, SECOND PLAT; thence along the Easterly plat line of said HIDDEN HILLS,
SECOND PLAT, for the following five (5) courses; thence S 82°04'53" W, a distance of
125.00 feet; thence N 7°55'07" W, a distance of 214.22 feet; thence N 0°19'20" E, a
distance of 79.34 feet; thence N 3°56'27" E, a distance of 56.15 feet; thence N 0°14'07"
W, a distance of 114.00 feet to the Northeast plat corner of said HIDDEN HILLS,
SECOND PLAT; thence along the Northerly plat line of said HIDDEN HILLS, SECOND
PLAT, for the following three (3) courses; thence S 89°45'53" W, a distance of 297.41
feet; thence S 64°43'08" W, a distance of 45.75 feet; thence N 33°40'58" W, a distance
of 118.44 feet to the Northwest plat corner of said HIDDEN HILLS, SECOND PLAT;
thence along the Westerly plat line of said HIDDEN HILLS, SECOND PLAT, for the
following two (2) courses; thence Southwesterly on a curve to the left, said curve having
an initial tangent bearing of S 56°19’02” W and a radius of 275.00 feet, an arc distance
of 258.03 feet; thence S 2°33'27" W, a distance of 96.78 feet to the Southwest plat
corner of said HIDDEN HILLS, SECOND PLAT, said point also being on the Northerly
plat line of HIDDEN HILLS, THIRD PLAT, a platted subdivision of land in the City of
Spring Hill, Johnson County, Kansas; thence along the Northerly plat line of said
HIDDEN HILLS, THIRD PLAT, for the following seven (7) courses; thence N 87°26'33"
W, a distance of 50.00 feet; thence S 2°33'27" W, a distance of 22.40 feet; thence
Southerly on a curve to the left, said curve being tangent to the last described course
and having a radius of 525.00 feet, an arc distance of 49.03 feet; thence S 87°12'22" W,
a distance of 57.65 feet; thence N 71°44'26" W, a distance of 134.84 feet; thence N
67°17'44" W, a distance of 106.98 feet; thence S 87°48'14" W, a distance of 120.00 feet
to the Northwest plat corner of said HIDDEN HILLS, THIRD PLAT, said point also being
on the West line of the East One-half of the Southwest Quarter of said Section 12;
thence N 2°11'46" W, along the West line of the East One-half of the Southwest Quarter
of said Section 12, a distance of 363.52 feet; thence N 87°48'14" E, a distance of
111.35 feet; thence S 72°27'46" E, a distance of 181.25 feet; thence N 75°41'00" E, a
distance of 129.63 feet; thence N 65°56'41" E, a distance of 124.76 feet; thence N
24°03'19" W, a distance of 17.61 feet; thence Northwesterly on a curve to the left, said
curve being tangent to the last described course and having a radius of 175.00 feet, an
arc distance of 36.61 feet; thence N 53°57'33" E, a distance of 50.00 feet; thence N
53°57'33" E, a distance of 142.39 feet; thence S 38°44'37" E, a distance of 43.04 feet;
thence N 82°05'14" E, a distance of 175.00 feet; thence Southerly on a curve to the
right, said curve having an initial tangent bearing of S 7°54’46” E and a radius of 325.00
feet, an arc distance of 11.66 feet; thence N 84°08'36" E, a distance of 127.29 feet;
thence S 0°05'35" E, a distance of 10.25 feet; thence N 89°54'25" E, a distance of
175.00 feet; thence S 0°05'35" E, a distance of 5.50 feet; thence N 89°54'25" E, a
distance of 159.59 feet to a point on the East line of the Southwest Quarter of said
Section 12; thence S 2°24'07" E, along the East line of the Southwest Quarter of said
Section 12, a distance of 1274.26 feet, to the Point of Beginning, containing 14.6382
acres, more or less, of which 14.4160 acres, more or less of unplatted land and 0.2222
acres, more or less of replatted land.
“EXHIBIT B”
“EXHIBIT C”
(Excise Tax Calculation)
COMMUNITY
DEVELOPMENT
City of Spring Hill, KS
Memo
To:
Rhonda Dunn, Finance Director & Alysen Abel, City Engineer
From: Mike Mallon, Community Development Director
CC:
Phelps Engineering, Inc. – Doug Ubben, P.E.
Date:
March 5, 2026
Re:
Excise tax calculations, Hidden Hills, Fourth Plat
Phelps Engineering, Inc. on behalf of Hidden Hills Development, LLC, has submitted for approval of Hidden
Hills, Fourth Plat. The plat was reviewed and recommended for approval by the Planning Commission on
November 6, 2025 and will be presented to the Governing Body on March 26, 2026. The excise tax shall be paid
in full, before the final plat is approved by the Governing Body. The Mayor will not sign the plat nor will the plat
be recorded until the excise tax is paid.
If you agree with the calculations, please sign the form and return to my office. I am also copying this memo to
the engineer for review and comments. Calculations are based on the provisions of Ordinance 2002-22 which
establishes allowable deductions for specific areas within the plat, and Ordinance 2004-26 that establishes the
excise tax rate of 15.8 cents per square foot of the calculated area.
The area square footages use in the calculations, were obtained from the area tables and legal description on the
plat.
Plat Area
Deductions
647,319.92sq. ft.
RIGHTS-OF-WAY
TRACT J
TRACT K
TRACT L
TRACT M
TRACT N
Net area subject to excise tax
Tax Rate
Excise Tax Due
,, (130,621.73)sq. ft.
(37,840.55)sq. ft.
(4,021.61)sq. ft
(4,071.18)sq. ft.
(13,621.14)sq. ft.
(7,993.91)sq. ft.
449,149.80 sq. ft.
x 0.158
$70,965.67
Rhonda Dunn, Finance Director
Alysen Abel, City Engineer
“EXHIBIT D”
AGREEMENT
THIS AGREEMENT (hereinafter “Agreement”) is made and entered into the _____ day
of _______________, 20___, by and between the City of Spring Hill, Kansas, a Kansas municipal
corporation (hereinafter "City"), _____________________________________________,
(hereinafter “Developer”), and ____________________________________________________,
(hereinafter "Contractor").
WITNESSETH:
WHEREAS, on the ___________ day of _________________, 20__________, the City
and Developer entered into Improvement Agreement for the following improvement,
_____________________________________________________________________________,
a copy of which Improvement Agreement is marked Exhibit A, attached hereto and incorporated
by reference (hereinafter "Improvement Agreement"), relating to the construction of the
described public improvements; and
WHEREAS, paragraph 2 of the Improvement Agreement provides that the Developer has
the option to provide to the City separate performance and maintenance bonds (required by
paragraphs 2.A. and 2.B. of the Improvement Agreement) from the Contractor for the described
public improvements; and
WHEREAS, City has also requested that Developer provide City a statutory bond for the
described public improvements, which City agrees may be provided by the Contractor; and
WHEREAS, the Developer has entered into an agreement with the Contractor to construct
the public improvements.
NOW, THEREFORE, the City, Developer, and Contractor hereby enter into this
Agreement on the following terms and conditions, in consideration of the mutual covenants and
agreements hereinafter set forth:
1.
Contractor will perform the obligations of the Developer to provide a performance
bond and a maintenance bond to the City in accordance with paragraphs 2.A. and paragraph 2.B.
of the Improvement Agreement.
2.
the City.
Contractor will provide the statutory bond for the City, as has been requested by
3.
Contractor will require the principal and surety on each bond to include and attach
the Addendum (a copy of which is attached hereto as Exhibit B, and is hereafter referenced as the
“Addendum”) to each bond, which Addendum confirms that the obligations of the principal and
surety under each bond include an obligation by them on the bond to both the Developer and to
the City.
4.
The City will permit the Contractor to provide the performance bond and
maintenance bond to the City in accordance with paragraph 2.C. of the Improvement Agreement.
5.
The City will permit the Contractor to provide the statutory bond to the City in
accordance with the request by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands below.
“CITY”
CITY OF SPRING HILL, KANSAS,
a Kansas municipal corporation
Chad Young, Mayor
“CONTRACTOR”
(Name of Contractor)
By:
Capacity:
ATTEST:
Glenda Gerrity, City Clerk
“DEVELOPER”
(SEAL)
_____________________________
(Name of Developer)
APPROVED AS TO FORM:
Spencer Low, City Attorney
By:__________________________
Capacity:_____________________
EXHIBIT A
Improvement Agreement
(See attached copy of Improvement Agreement)
22
EXHIBIT B
Addendum
Principal: ___________________________
Surety:
Re:
Performance Bond No.:
Maintenance Bond No.:
Statutory Bond No.:
Bonds.
Principal:
______________________________________________
Obligee/Owner/Developer:
______________________________________________
Additional Obligee:
City of Spring Hill, Kansas, a Kansas municipal
corporation
Project:
_______________________________________________
This Addendum is to be attached to, and form a part of, each of the above-mentioned
It is agreed that the reference in the Bond to which this Addendum is attached to the written
agreement between the Principal and the Obligee/Owner/Developer, shall refer, collectively, to
the following three agreements:
(a) to the Improvement Agreement dated
_____________________________, 20_____________, between the Additional Obligee and the
Obligee/Owner/Developer, which Improvement Agreement concerns the same improvements as
those referenced in the Bond to which this Addendum is attached; (b) to the Agreement dated
_____________________, 20________, between the Additional Obligee, Principal, and
Obligee/Owner/Developer concerning the Bond to which this Addendum is attached; and (c) to
the written agreement between Obligee/Owner/Developer and the Principal referenced in the Bond
to which this Addendum is attached.
It is further agreed that the obligation of the Principal and Surety under the Bond to which
this Addendum is attached shall include the obligations of the Obligee/Owner/Developer under
the said Improvement Agreement referenced in subpart (a) above, the obligations of the Principal
and Obligee/Owner/Developer under the Agreement referenced in subpart (b) above, and the
obligations of the Principal under the written agreement referenced in subpart (c) above.
23
It is further agreed that the three agreements referenced in subparts (a), (b), and (c) above
are all incorporated by reference into this Addendum.
This Addendum shall be effective as of the time the Bond to which it is attached becomes
effective.
PRINCIPAL:
_________________________________________
(Name of Principal)
By:______________________________________
Capacity:_________________________________
SURETY:
(Name of Surety)
By:
By:
24
Attorney-in-Fact
Kansas Agent
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Ian Trefen, City Planner
Consent Item Description: Final Plat, Hidden Hills, Fourth Plat, FP-25-13
Background: An application has been received for the development of Hidden Hills, Fourth Plat,
located between Woodland Road and S. Ridgeview Road, north of 207th Street. The Planning
Commission finds the final plat submittal to be in conformance with the preliminary plan.
Prior to consideration of this Final Plat approval, the City Council will have considered the
associated Improvement Agreement (IA), securing the construction of required public
improvements. In addition, applicable excise tax will be due and payable prior to recordation of
the Final Plat, in accordance with City regulations.
Staff Recommendation: The Spring Hill Planning Commission and Staff recommend approval
of the Final Plat for Hidden Hills, Fourth Plat, application number FP-25-13
Alternatives:
• Approval, Denial, Table, Remand back to PC
Legal Review: N/A
Attachments:
• Final Plat
• Staff Report
• Minutes from 11/6/2025 PC Meeting
Funding Source: N/A
Budget Allocated: N/A
Finance Director Approval: N/A
Suggested Motion: Move to approve FP-25-13, Hidden Hills, Fourth Plat noting that the
Improvement Agreement will be considered prior to decision, and subject to payment of all
applicable excise taxes prior to recordation.
Δ
”
Δ 11°59'08"
”
”
”
”
Δ
Δ 5°21'05"
Δ
Δ
2/26/2026
SPRING HILL
KANSAS
Agenda Item:
Project Name: Hidden Hills, Fourth Plat
Case Number:
FP-25-13
Project Location:
Between Woodland Rd.
and S Ridgeview Rd.,
North of 207th St.
North of Hidden Hills and
south of Brookwood
Farms.
Applicant:
Executive Summary:
Phelps Engineering, Inc.
Description:
Final Plat, Oak Woods,
Fifth Plat.
Engineer:
Phelps Engineering, Inc. –
Doug Ubben, Jr.
Current Zoning:
RP-1
Land Area:
14.64 +/- acres
Related Cases:
PP-25-6
Number of Lots:
53
Minimum Lot Area:
5,500 sq. ft.
BACKGROUND:
The applicant, Phelps Engineering, Inc. – Doug Ubben, Jr.,
has submitted a request for the final plat of Hidden Hills,
Fourth Plat – approximately located between Woodland
Rd and S. Ridgeview Rd., north of 207th Street and South
of the existing Brookwood Farms subdivision.
The property was originally the subject of a preliminary plat under the name Woodland Crossings South
(Appl. #PLAT-000074-2021), approved by City Council in 2021. The property received its current zoning
designation under a concurrent rezoning application (Appl. #Z-000072-2021), changing the district from
“R-R” to “RP-1”.
Hidden Hills, Fourth Plat, Final Plat
FP-25-13
6
FP-25-13
Planning Commission
November 6, 2025
SPRING HILL
KANSAS
Agenda Item:
The development project was renamed to Hidden Hills under application FP-24-2 in 2024 and was
approved by City Council on June 27th, 2024.
STAFF COMMENT:
Hidden Hills, Fourth Plat contains 53 single-family residential lots on 14.64 +/- acres. Staff review of the
application has confirmed that the project meets all standards established by Section 17.372.D of the
Spring Hill Subdivision Regulations, as well as compliance with the Spring Hill Comprehensive Plan.
City staff is drafting an Improvement Agreement (IA) which will detail public infrastructure
improvements needed and excise taxes associated with the Final Plat. These charges must be paid in full
prior to recording of the Final Plat document. The total project does not meet the requirements for open
space; therefore, park fees will be applicable at building permit stage.
Utility easements depicted on the Final Plat meet the minimum easement requirements for the City. If
any additional easements are determined to be necessary, they will be required during the
infrastructure construction design process.
This Final Plat was distributed to City Staff and associated on-call consultants for review. Any
outstanding comments will be implemented as applicable on the plan prior to recording. The applicant
and their engineer has agreed to address all comments provided.
The City will provide sanitary sewer to the subdivision, while water will be provided by Johnson County
WaterOne.
Hidden Hills, Fourth Plat, Final Plat
FP-25-13
6
FP-25-13
Planning Commission
November 6, 2025
SPRING HILL
Agenda Item:
KANSAS
Subject Property
Recommendation:
Staff recommends approval of the Final Plat application (FP-25-13), subject to the following condition:
1. All review comments and requirements from City Staff and associated reviewing
consultants will be addressed prior to final approval from the Governing Body.
2. Prior to recording the final plat, city staff will work directly with the Developer’s
Engineer to finalize the easements associated with the plat.
PLANNING COMMISSION REVIEW AND ACTION: Upon review of the final plat application, the Planning
Commission may by a majority vote of those members present:
•
•
•
Recommend approval of the application to the Governing Body, or
Recommend denial of the application to the Governing Body and notify the
applicant of such action, or
Table action on the application to a specific date and notify the applicant of such
action.
If approved, this plat will be presented to the Governing Body.
Suggested Motion: Move to recommend approval of application FP-25-13, Final Plat of Hidden Hills,
Fourth Plat, to the Spring Hill Governing Body, including any conditions as presented in the staff report.
Attachments:
- Final Plat
Hidden Hills, Fourth Plat, Final Plat
FP-25-13
6
FP-25-13
Planning Commission
November 6, 2025
SPRING HILL
KANSAS
Hidden Hills, Fourth Plat, Final Plat
FP-25-13
Agenda Item:
6
FP-25-13
Planning Commission
November 6, 2025
City of Spring Hill, Kansas
Minutes of Planning Commission Regular Meeting
November 6, 2025
A Regular Session of the Planning Commission was held at the Civic Center, 401 N. Madison St., Spring
Hill, Kansas on November 6, 2025. The meeting convened at 7:00 p.m. with Chairman Rodolfo
Arevalo presiding and Amy Long, Planning Secretary.
Commissioners in attendance:
Rodolfo Arevalo
Chuck Morse
Josh Erhart
Stephen Sly
Kendra Crevier
Troy Mitchell
Cindy Squire
Commissioners absent:
Mary Dobson
Staff in attendance:
Ian Trefren, City Planner
Amy Long, Project Coordinator
Alysen Abel, City Engineer
Others in Attendance:
Spencer Low, City Attorney
PLEDGE OF ALLEGIANCE
ROLL CALL
The Planning Secretary called the roll of the Planning Commissioners. With a quorum present, the
meeting commenced.
APPROVAL OF THE AGENDA
Motion by Ms. Squire, seconded by Mr. Erhart, to approve the agenda.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
Spring Hill Planning Commission Regular Meeting Minutes - APPROVED
November 6, 2025
Page 1 of 4
CITIZEN PARTICIPATION
FORMAL COMMISSION ACTION
1. Approval of Minutes: October 2, 2025
Motion by Mr. Erhart seconded by Mr. Sly, to approve the minutes.
Voice Vote: Mitchell - Abstain, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye,
Squire - Aye
Motion carried 6-0-1
2. Public Hearing - Rezoning and Preliminary Plat Application (Z-25-3/PP-25-5) – R-4 top RP-1
Chairman Arevalo opened the hearing to the public
No ex-party contacts or conflicts with commission members
Mr. Trefren presented the Staff Report for the rezoning and preliminary plat application.
The Chairman opened the public comment portion of the hearing. Thereupon the floor was granted to:
Kristy West, 20254 W. 193rd Ter, asked for clarification of the rezoning area.
The Chariman called for further comments from the public and, hearing none, closed the public hearing.
The Commissioners deliberated amongst themselves
Mr. Morse inquired about a landscape plan.
Motion by Ms. Crevier, seconded by Ms. Squire to recommend approval to the Spring Hill Governing Body for
rezoning and preliminary plat applications Z-25-3 and PP-25-5 with conditions as presented by staff.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
3. Final plat Application (FP-25-10) – Wiswell Farms, Fourth Plat
Mr. Trefren presented the staff report for the final plat.
Commissioners inquired about the build out of Lincoln street in the future.
Motion by Ms. Crevier, seconded by Ms. Squire, to recommend approval of application FP-25-10, Final
Plat of Wiswell Farms, Fourth Plat, to the Spring Hill Governing Body, including any conditions as
presented in the staff report.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
4. Final Plat Application (FP-25-11) – Oak Woods, Fifth Plat
Spring Hill Planning Commission Regular Meeting Minutes - APPROVED
November 6, 2025
Page 2 of 4
Mr. Trefren presented the staff report for the final plat.
Motion by Ms. Squire seconded by Mr. Morse to recommend approval of final plat application FP-25-11, Fial
Plat of Oak Woods, Fifth Plat, to the Spring Hill Governing Body, including any conditions as presented in the
staff report.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
5. Final Plat Application (FP-25-12) – Oak Woods, Sixth Plat
Mr. Trefren presented the staff report for the final plat.
Motion by Ms. Squire seconded by Mr. Morse to recommend approval of final plat application FP-25-12, Fial
Plat of Oak Woods, Sixth Plat, to the Spring Hill Governing Body, including any conditions as presented in the
staff report.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
6. Final Plat Application (FP-25-13) – Hidden Hills, Fourth Plat
Mr. Trefren presented the staff report for the final plat.
Motion by Ms. Crevier seconded by Mr. Sly to recommend approval of final plat application FP-25-13, Fial Plat
of Hidden Hills, Fourth Plat, to the Spring Hill Governing Body, including any conditions as presented in the staff
report.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
7. Lot Split Application (LS-25-2) – Boulder Springs III, Lot 147
Mr. Trefren presented the staff report for the lot split.
Motion by Ms. Squire seconded by Ms. Crevier to approve lot split application LS-25-2, with acknowledgment
of the ownership change and including any conditions as presented in the staff report.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
DISCUSSION
Staff discussed with the Commissioners about the regular meeting in January being canceled due to the
Holiday and agreed on a date for a Special Meeting of January 15, 2026
Spring Hill Planning Commission Regular Meeting Minutes - APPROVED
November 6, 2025
Page 3 of 4
ANNOUNCEMENTS AND REPORTS
14. The following item(s) related to Community Development were approved at the
October 9, 2025, City Council regular meeting:
•
•
Approval of Final Plat (FP-25-7), Hecke Townhomes, 208 S. Madison St.
Approval of Site Plan (SP-25-2), Hecke Townhomes, 208 S. Madison St.
15. The following item(s) related to Community Development were approved at the
October 23, 2025, City Council regular meeting:
•
•
Approval of Ordinance (2025-18) for Conditional Use Application (CU-25-1), Spring Hill
Elementary School (SHES), 300 S. Webster St
Approval of Ordinance (2025-19) for Amendment to Unified Zoning and Subdivision
Code, Third Editon for Sections 17.302 and 17.330.
ADJOURN
Motion by Mr. Mitchell, seconded by Mr. Sly, to adjourn.
Voice Vote: Mitchell - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Crevier- Aye, Squire
- Aye
Motion carried 7-0-0
The meeting adjourned at 8:14
p.m.
The November 6, 2025, regular meeting minutes were approved by the Planning Commission on
December 4, 2025, as presented.
Amy Long__
Spring Hill Planning Commission Regular Meeting Minutes - APPROVED
November 6, 2025
Page 4 of 4
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Ian Trefren, City Planner
Formal Item Description: Final Plat, Fox Hollow Second Plat, FP-25-16
Background: An application has been received for the Fox Hollow Second Plat final plat
subdivision located approximately northwest of the intersection of Ridgeview Road and 207th
Street and consists of 56 single-family residential lots and four (4) tracts. The Planning
Commission finds the Final Plat to be in conformance with the preliminary plat and recommended
approval unanimously at the February 5, 2026, Planning Commission meeting.
The Final Plat shall not be recorded until the required Improvement Agreement (IA), securing
construction of public improvements, has been approved and executed by the City Council. The
Improvement Agreement will be considered by the City Council at a later date. In addition, all
applicable excise tax must be paid in full prior to recordation, in accordance with City
regulations.
Staff Recommendation: The Spring Hill Planning Commission and Staff recommend approval
of the Final Plat for Fox Hollow, Second Plat application number FP-25-16
Alternatives:
• Approval, Denial, Table, Remand back to PC
Legal Review: N/A
Attachments:
• Final Plat
• Staff Report
• Minutes from 2/5/2026 PC Meeting
Funding Source: N/A
Budget Allocated: N/A
Finance Director Approval: N/A
Suggested Motion: Move to approve FP-25-16, Fox Hollow Second Plat subject to the condition
that the plat shall not be recorded until the required Improvement Agreement has been approved
and executed by the City Council, and all applicable excise tax has been paid in full in accordance
with City regulations.
Agenda Item No. 2
SPRING HILL
Planning Commission
February 5, 2026
KANSAS
Fox Hollow 2nd Plat
FP-25-16 – Final Plat
Subject Property
Application Information
Location:
Applicant:
Engineer:
Owner:
NW of Ridgeview Road & 207th
Street Intersection
Arrin Tieben
Kimley-Horn
Matt Kist
Kimley-Horn
Shawn Woods
Ashlar Homes KC
Project Information
Current
Zoning:
Land Area:
# of Lots:
RP-1 – Planned SingleFamily Residential
(+/-) 19.41 ac
(+/-) 845,316 sq. ft.
56 Single-family lots
4 Tracts
Executive Summary
The applicant - Arrin Tieben, on behalf of the property owner, Shawn Woods, has submitted for
approval a 56-lot Final Plat for Fox Hollow 2nd Plat. The preliminary plat associated with this
application was recommended for approval by the Planning Commission on August 3, 2023.
There are no changes in lot layout, count, or sizing between the approved Preliminary Plat and the
Final Plat under consideration. This application represents
The Final Plat was distributed to City Staff and hired consultants for review, and staff has determined
that the application has sufficiently met review criteria for presentation to Commission. All
outstanding comments can be resolved administratively and prior to recordation and are detailed in
the conditions of approval. Any additional comments that may arise following approval will be
addressed and resolved prior to recordation and/or final acceptance.
FP-25-14 – Avondale Meadows Third Plat – Final Plat
Agenda Item No. 2
SPRING HILL
Planning Commission
February 5, 2026
KANSAS
Staff have determined that the application meets all UZO standards and recommends
approval.
FINAL PLAT
Fox Hollow, 2nd Plat is comprised of 56 single-family lots on approximately 19.406 acres of
land located approximately northwest of the Ridgeview Road and 207th Street intersection.
Lot widths within the proposed subdivision range between approximately 48’ and 80’, and
lot areas range between approximately 8,000 and 17,000 sq. ft..
Staff review has confirmed that the application meets all standards of Sec. 17.372.D of the
Spring Hill Subdivision Regulations as well as the adopted Comprehensive Plan. Staff is
reviewing a Public Improvement Plan submitted alongside the Final Plat application to
confirm the public improvements will meet all applicable standards and regulations. Any
comments arising from the review of the PIP must be addressed prior to final acceptance.
FP-25-14 – Avondale Meadows Third Plat – Final Plat
Agenda Item No. 2
SPRING HILL
Planning Commission
February 5, 2026
KANSAS
Additional Staff Comments:
1. A property/homeowner association will maintain all tracts and associated
stormwater and sanitary sewer infrastructure.
2. Any outstanding excise tax must be paid in full prior to final acceptance of the plat.
3. Water service will be provided by Johnson County WaterOne.
4. Sanitary sewer service will be provided by the City of Spring Hill.
Conditions of Approval
Engineering
1. Concurrent with the submittal of a Final Plat application, the developer’s engineer
shall submit a Public Improvement Permit application and associated engineering
plans.
2. Prior to or concurrent with the submittal of the Public Improvement Plans, the
developer’s engineer shall submit a separate set of plans for a Land Disturbance
Permit.
3. Prior to issuance of a permit, submit a copy of the Stormwater Pollution Prevention
Plan outlining the erosion and sediment control requirement during the
construction phase.
4. Prior to issuance of a permit, provide a copy of the signed permit from KDHE for the
Notice of Intent necessary for any land disturbance activities.
5. Concurrent with the submittal of the Public Improvements Plans, the developer’s
engineer shall submit a revised Stormwater Management Study with any changes to
the stormwater detention design.
6. Concurrent with the recording of the final plat, the developer shall submit a
Detention Maintenance Agreement, which will be recorded at the same time as the
Final Plat.
7. Prior to final acceptance of the Public Improvements, the developer’s engineer shall
submit a Detention Basin Certification.
8. Prior to issuance of any building permit, Public Improvements will need to be
installed in accordance with City standards and accepted by the City.
FP-25-14 – Avondale Meadows Third Plat – Final Plat
Agenda Item No. 2
SPRING HILL
Planning Commission
February 5, 2026
KANSAS
Planning Commission Review and Action
Upon review of the site plan application, the Planning Commission may, by a majority vote of those
members present:
1. Recommend approval of the application to the Governing Body
2. Recommend denial of the application to the Governing Body, and notify the applicant of such
action, or
3. Table the application to a specific date and notify the applicant of such action
This case will be presented to the Governing Body on February 26, 2026.
Suggested Motion:
Move to recommend approval of application FP-25-16, Fox Hollow 2nd Plat, Final Plat, to the Spring
Hill Governing Body, including any conditions as presented in the staff report.
Attachments:
1. Final Plat
2. Engineering Staff Report
FP-25-14 – Avondale Meadows Third Plat – Final Plat
FINAL PLAT OF
FOX HOLLOW, SECOND PLAT
A SUBDIVISION OF LAND IN THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 15
SOUTH, RANGE 23 EAST, IN THE CITY OF SPRING HILL, JOHNSON COUNTY, KANSAS
T
LO
L
33
32
T
O
LOT 3
1
LOT
30
LOT
29
LOT
5
24
LO
LOT 56
LOT
44
LOT 26
2
34
3
24
LOT 55
7
24
242
D
TTE
A
L
NP
TRACT 2B
250
251
252
253
9
255
E
RE
24
254
8
24
U
27
6
24
LOT 57
T
28
ST
6
5
20
241
22
256
TH
T
227
238
205
FOX
DR HOL
IVE
LOW
UN
TED
T
PLA
220
219
218
208
221
206
226
NEWC
2
22
207
239
ASTLE
3
STREE
22
T
4
22
240
237
228
209
217
22
236
9
204
210
23
0
203
TRACT 2D
202
201
211
212
MILLV
COUR IEW
T
216
215
214
213
231
234
232
233
TRACT 2A
TRACT 2C
207TH STREET
235
TRACT B
City of Spring Hill, Kansas
Minutes of Planning Commission Regular Meeting
February 5, 2026
A Regular Session of the Planning Commission was held at the Civic Center, 401 N. Madison St., Spring
Hill, Kansas on February 5, 2026. The meeting convened at 7:03 p.m. with Chairman Rodolfo Arevalo
presiding and Amy Long, Planning Secretary.
Commissioners in attendance:
Rodolfo Arevalo
Chuck Morse
Stephen Sly
Kendra Crevier
Troy Mitchell
Cindy Squire
Josh Erhart
Commissioners absent:
Mary Dobson
Staff in attendance:
Mike Mallon, Community Development Director
Ian Trefren, City Planner
Amy Long, Project Coordinator
Alysen Abel, City Engineer
Others in Attendance:
Spencer Low, City Attorney
PLEDGE OF ALLEGIANCE
ROLL CALL
The Planning Secretary called the roll of the Planning Commissioners. With a quorum present, the
meeting commenced.
APPROVAL OF THE AGENDA
Motion by Ms. Squire, seconded by Mr. Mitchell, to approve the agenda.
Voice Vote: Crevier - Aye, Sly – Aye, Mitchell – Aye, Arevalo – Aye, Erhart – Aye, Morse-Aye, Squire
- Aye
Motion carried 7-0-0
Spring Hill Planning Commission Special Meeting Minutes - APPROVED
February 5, 2026
Page 1 of 3
CITIZEN PARTICIPATION
FORMAL COMMISSION ACTION
1. Approval of Minutes: November 6, 2025
Motion by Ms. Squire, seconded by Ms. Crevier, to approve minutes as presented.
Voice Vote: Crevier - Aye, Sly – Aye, Mitchell – Aye, Arevalo – Aye, Erhart – Abstain, Morse-Aye,
Squire - Aye
Motion carried 6-0-1
2. Approval of Minutes: January 15, 2026
Motion by Mr. Mitchell, seconded by Ms. Squire, to approve minutes as presented.
Voice Vote: Crevier - Aye, Sly – Aye, Mitchell – Aye, Arevalo – Aye, Erhart – Abstain, Morse-Abstain,
Squire - Aye
Motion carried 5-0-2
3. Final Plat Application (FP-25-16) – Fox Hollow, Second Plat
Motion by Mr. Morse seconded by Mr. Erhart, to recommend approval of application FP-25-16 Fox Hollow,
Second Plat final plat to the Spring Hill Governing Body including any conditions as presented in the staff
report.
Voice Vote: Crevier - Aye, Sly – Aye, Mitchell – Aye, Arevalo – Aye, Erhart – Aye, Morse-Aye, Squire
- Aye
Motion carried 7-0-0
DISCUSSION
Staff presented a new submittal deadline calendar that extends the timeframe for staff reviews. Staff explained
that the updated calendar is intended to provide additional time for thorough review and coordination while
maintaining predictable submittal and meeting schedules.
ANNOUNCEMENTS AND REPORTS
4. The following item(s) related to Community Development were approved at the
January 8, 2026 City Council regular meeting:
•
Approval of Final Plat (FP-25-10) – Wiswell Farms, Fourth Plat
5. The following item(s) related to Community Development were approved at the
January 12, 2026, City Council regular meeting:
•
No agenda items
6. The following item(s) related to Community Development were approved at the
January 22, 2026, City Council regular meeting:
Spring Hill Planning Commission Special Meeting Minutes - APPROVED
February 5, 2026
Page 2 of 3
•
No agenda items
ADJOURN
Motion by Mr. Mitchell, seconded by Mr. Sly, to adjourn.
Voice Vote: Crevier - Aye, Sly – Aye, Mitchell – Aye, Arevalo – Aye, Erhart – Aye, Morse-Aye, Squire
- Aye
Motion carried 7-0-0
The meeting adjourned at 7:17
p.m.
The February 5, 2026 regular meeting minutes were approved by the Planning Commission on March 5,
2026, as presented.
Amy Long
Spring Hill Planning Commission Special Meeting Minutes - APPROVED
February 5, 2026
Page 3 of 3
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Ian Trefen, City Planner
Formal Item Description: Consider Approval of Ordinance No. 2026-XX: Rezoning
Application, Z-25-5, from C-2 To M-P with P-O Protective Overlay, West side of Webster Street
approximately ½ mi north of 223rd Street.
Background: The applicant, C. Todd Allenbrand of Renaissance Infrastructure Consulting, on
behalf of the owner, Bryan Brenneman of Brycliff Enterprises, LLC, has submitted a request for
rezoning of the subject property located on the west side of Webster Street, approximately ½ mi.
north of 223rd Street.
The proposed rezoning is to facilitate the development of the property as an office building with
an accessory use of exterior vehicle and laydown storage. The C-2 district does not permit exterior
storage, so a rezoning to M-P is necessary to facilitate this accessory land use.
The P-O protective overlay serves to restrict the potential land uses of the M-P to those that are
found in the C-2 district and exterior storage. This enables the applicant to tailor their zoning
entitlement to that which permits exterior storage while prohibiting other, more noxious, land uses
permitted by the M-P district.
Because the proposed zoning designation is so narrow in scope and readily mitigatable through
land use buffering standards, staff is supportive of the proposed rezoning.
The application was recommended for approval unanimously by Planning Commission following
a public hearing on March 5, 2026, contingent on staff recommendation as detailed in the staff
report.
Staff Recommendation: With the conditions of approval detailed in the staff report, staff
recommend approval of the application.
Alternatives:
• Approve the application.
• Table the application.
• Remand the application back to Planning Commission for reconsideration.
• Reject the application.
Legal Review: The ordinance has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Staff report
• Draft ordinance
• Minutes from 3/5/26 PC meeting.
Suggested Motion: Move to approve Ordinance No. 2026-XX: Rezoning Application, Z-25-5,
from C-2 To M-P with P-O Protective Overlay, West side of Webster Street approximately ½ mi
north of 223rd Street.
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
Brycliff Commercial Center Rezoning
Z-25-5
C-2 to MP (P-O)
Subject
Property
Project Information
Application Information
West side of Webster Street
approximately ½ mi north of
223rd St.
C. Todd Allenbrand
Renaissance Infrastructure
Consulting
Current
Zoning:
Proposed
Zoning:
Engineer:
Same
# of Lots:
Owner:
Bryan Brenneman
Brycliff Enterprises, LLC
Location:
Applicant:
Land Area:
C-2 – General Business
MP – Industrial Park
P-O – Protective Overlay
(+/-) 2.756 ac
(+/-) 120,072 sq. ft.
1
Executive Summary
The applicant C. Todd Allenbrand of Renaissance Infrastructure Consulting, on behalf of the owner,
Bryan Brenneman of Brycliff Enterprises, LLC, has submitted for approval of a rezoning from C-2
General Commercial District to MP Industrial Park District with a P-O protective overlay on property
located on the west side of Webster St. approximately ½ mile north of 223rd St.
The P-O overlay will be used to facilitate the use of the northernmost portion of the property as
outdoor laydown storage while retaining the permitted principal land uses of C-2 General
Z-25-5 – Brycliff Commercial Center – Rezoning
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
Commercial. In effect, the P-O serves to restrict the MP designation as much as possible such that
the MP designation only serves to permit the ancillary use of outdoor storage.
The Spring Hill Future Land Use Plan (FLU) identifies the subject property as “residential”, although
it is adjacent to “Commercial mixed-use” along the frontage of Webster Road. Due to the inherent
area requirements needed to develop commercial property, the area identified for residential is
more likely to be developed as commercial rather than residential as defined in the FLU.
Furthermore, the restriction of uses within the requested district almost exclusively to those defined
in C-2 lends itself to a principal land use characteristic of commercial rather than industrial, which
aligns with the FLU designation.
With restrictions on land uses imposed via the P-O protective overlay and the ability to further
coordinate effective site design via the Site Plan application process, staff find that there is a clear
route to minimizing negative externalities of the proposed zoning district.
Accordingly, staff have determined that the application meets the goals of the Planned
District as well as the Comprehensive Plan and recommends approval.
Portion of subject property therein proposed to be rezoned
Z-25-5 – Brycliff Commercial Center – Rezoning
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
REZONING
Golden Factors
Pursuant to the findings of Golden v. City of Overland Park, 224 Kan. 591, 584 P. 2d 130 (1978), staff
has conducted a review of the so-called “Golden Standards” as follows:
Neighborhood Character
The surrounding properties are developed with a mix of residential, commercial, and undeveloped
agricultural properties.
Residential properties can be found to the north and east of the subject property, while
commercial can be identified to the east along Webster St. Undeveloped agricultural properties are
located to the immediate west and southwest.
Adjacent Zoning
The subject property is abutted by a mix of commercial, standard single-family, rural residential,
and higher density residential zoning districts as well as county commercial and country zoning.
‘R-R’ – Rural Residential zoning is located to the west; “RP-1” – Planned Single-Family, “R-1” –
Single Family, and “R-3” – Multifamily are located to the north; C-2 – General Business is located to
the east and south; County-zoning CS – Countryside District is located to the east.
Z-25-5 – Brycliff Commercial Center – Rezoning
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
SUBJECT PROPERTY
North:
East:
R-1 – Single Family
R-3 – Multifamily
RP-1 – Planned Single-Family
C-2 – General Business
CS – Countryside District (County Zoning)
South:
C-2 – General Business
West:
R-R – Rural Residential (Undeveloped)
Suitability for Current Zoning
The site is currently zoned ‘C-2’ General Business district. The property has been zoned as such
since at least 2021, when a Site Plan application was approved for a multi-tenant commercial
building under application #SP-000060-2021.
As it stands, the current zoning is suitable for the subject property due to its designation within the
FLU as “Commercial Mixed-Use” and its proximity to the major arterial thoroughfare of Webster
Street. The existing character of the adjacent properties as either commercial or undeveloped
Z-25-5 – Brycliff Commercial Center – Rezoning
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
property slated for light commercial or residential is also evidence of compatibility for the currently
adopted zoning district.
SUBJECT PROPERTY
Detrimental Effect of Zoning Change
The proposed zoning district, “MP – Industrial Park”, on its own, permits a wide range of potentially
detrimental land uses. However, the concurrent adoption of a “P-O” protective overlay provides for
the restriction of hazardous or nuisance-causing land uses. This overlay allows for staff and the
applicant to tailor the property’s zoning entitlement to be effectively identical to that of the existing
C-2 district – except for permitting outdoor storage as an accessory land use.
The proposed outdoor storage will be mitigated in visual effect through the addition of enhanced
landscaped buffer screening along the sides that face towards other properties in addition to opaque
fencing as required by the adopted Unified Zoning Ordinance.
Z-25-5 – Brycliff Commercial Center – Rezoning
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
Length of Time at Current Zoning
Staff attempted to identify the exact date on which the subject property received its current zoning
designation but was unable to find records confirming the date. Available records indicate that the
subject property was zoned as such since at least 2021.
Public Gain Balanced by Landowner Hardship
The proposed zoning will facilitate the development of employment opportunities for the City,
generate property tax revenue, and spur the potential for further commercial development in the
surrounding area as the subject property is developed.
Potential landowner hardship stems from the increased traffic generation associated with new
development. Visual nuisances will be mitigated or eliminated through the addition of landscape
and physical buffering associated with a future site plan application. Changes in potential noise
pollution will be kept to a minimum as the principal land uses associated with the proposed zoning
and overlay are effectively identical to that of the currently adopted zoning district.
Suitability of Parcel for Uses Restricted by Current Zone
Under the current zoning district – ‘C-2’ General Commercial, permitted land uses include retail,
restaurants, offices, and other moderate-impact and high-traffic generating land uses. The location
of the subject property directly adjacent to a major arterial thoroughfare facilitates the use of the
property for these land uses. Additionally, the existing natural buffer located on the north end of the
property provides for effective separation of land uses between the commercial uses permitted on
this property and the low-density residential uses permitted on adjacent parcels.
Suitability of Parcel for Uses Permitted by the Proposed District
The proposed zoning district of ‘MP’ Industrial Park with a ‘P-O’ Protective Overlay, as intended to be
defined and restricted by staff, is effectively identical to the currently adopted zoning district. The
only variation between the current zoning designation and the proposed will be the inclusion of
outdoor storage. This additional use is required to be screened according to the UZO’s adopted
buffering standards, and will have a minimal effect on neighboring parcels.
Z-25-5 – Brycliff Commercial Center – Rezoning
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
Water
Sanitary
Sewer
Water (Blue) and sanitary sewer (Green)
Proposed Amendment Corrects an Error
The proposed zoning action does not intend to correct any errors.
Adequacy of Current Facilities
The City Engineer has determined that public facilities and services are available, or will be provided
as a condition of the application, which are adequate to serve the development. In its current state,
both water and sanitary sewer service is available or readily extendible to the subject property.
Hardship if Application is Denied
If the application is denied, the property owner will be harmed by losses associated with expensed
engineering costs as well as the potential reduced value of alternative potential developments
projects.
Z-25-5 – Brycliff Commercial Center – Rezoning
Agenda Item No. 3
SPRING HILL
Planning Commission
March 5, 2026
KANSAS
Planning Commission Review and Action
Upon review of the site plan application, the Planning Commission may, by a majority vote of those
members present:
1. Recommend approval of the application to the Governing Body
2. Recommend denial of the application to the Governing Body, and notify the applicant of such
action, or
3. Table the application to a specific date and notify the applicant of such action
This case will be presented to the Governing Body March 26, 2026.
Suggested Motion:
Move to recommend approval of application Z-25-5, Rezoning – Brycliff Commercial Center, to the
Spring Hill Governing Body.
Attachments:
1. Rezoning Exhibit
Z-25-5 – Brycliff Commercial Center – Rezoning
ORDINANCE NO. 2026-_____
AN ORDINANCE PROVIDING FOR THE REZONING OF CERTAIN LANDS LOCATED
AT ONE HALF MILE NORTH OF 223RD STREET BETWEEN US169 HWY AND WEBSTER
STREET, FROM “C-2”, GENERAL COMMERCIAL DISTRICT TO “MP(P-O)”,
INDUSTRIAL PARK WITH A PROTECTIVE OVERLAY WITHIN THE CITY OF SPRING
HILL, MIAMI COUNTY, KANSAS.
WHEREAS, proper application (Z-25-5) for a change in the
zoning of land hereinafter described has been made; and
WHEREAS, the Planning Commission of the City of Spring Hill,
Kansas, did on the 5th day of March 2026, conduct a public hearing,
after proper publication of notice, see EXHIBT “A” and proper
service upon property owners adjacent to applicant’s property; and
WHEREAS,
the
applicant
submitted
conceptual
building
elevations as part of the rezoning request to illustrate the
general architectural character of the proposed development; and
WHEREAS, the said Planning Commission on the 5th day of March
2026, closed the public hearing and recommended approval of the
rezoning, by an affirmative vote of a majority of the entire
membership of the Planning Commission to the Governing Body; and
WHEREAS, within fourteen (14) days after the conclusion of
the date of the public hearing before the Planning Commission, no
valid protest petition was filed with the office of the City Clerk;
and
WHEREAS, on the 26th day of March 2026, the Governing Body
considered the findings, conditions and recommendations of the
Planning Commission and the professional planning staff at the
City Council meeting.
NOW THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
CITY OF SPRING HILL, KANSAS:
SECTION ONE: The zoning of the following described tract of
land located in Miami County, Kansas:
LEGAL DESCRIPTION:
A parcel of land located in the Southwest Quarter of Section 23, Township 15 South,
Range 23 East of the Sixth Principal Meridian, in the City of Spring Hill, Miami County,
Kansas, prepared by Wayne E. Malnicof, Kansas PS-1239 on December 22, 2025, more
particularly described as follows:
1
COMMENCING at the Northeast corner of the Southwest Quarter of said Section 23;
thence South 87°43'35” West, along the North line of said Southwest Quarter, a distance
of 878.43 feet to the POINT OF BEGINNING; thence South 02°20'50" East, a distance
of 352.03 feet; thence South 68°57'07" East, a distance of 35.44 feet; thence South
21°02'53" West, a distance of 28.71 feet; thence Southwesterly, on a tangent curve to
the right, having a radius of 36.00 feet, a delta of 86°29'01" and a curve length of 54.34
feet; thence North 72°28'06" West, a distance of 4.06 feet; thence Northwesterly, on a
tangent curve to the right, having a radius of 20.00 feet, a delta of 88°11'02" and a curve
length of 30.78 feet; thence Northeasterly, on a curve to the left, having an Initial Tangent
Bearing of North 15°42'56" East, a radius of 200.00 feet, a delta angle of 06°12'10" and
a curve length of 21.65 feet; thence continuing Northeasterly, on a curve to the right,
having an Initial Tangent Bearing of North 09°30'46" East, a radius of 200.00 feet, a delta
angle of 03°45'31" and a curve length of 13.12 feet; thence South 87°43'49" West, a
distance of 121.50 feet; thence North 81°57'36" West, a distance of 112.21 feet; thence
Westerly, on a tangent curve to the left, having a radius of 240.00 feet, a delta of 10°18’45”
and a curve length of 43.20 feet; thence South 87°43'49" West, a distance of 156.64 feet
to a point on the West line of the Northeast Quarter of said Southwest Quarter; thence
North 02°16'21" West, along said West line, a distance of 142.84 feet; thence, departing
said West line, North 87°43'35" East, a distance of 218.26 feet; thence North 02°16'25"
West, a distance of 185.20 feet to a point on the North line of said Southwest Quarter;
thence North 87°43'35" East, along said North line, a distance of 244.28 feet to the POINT
OF BEGINNING, containing 120,072 square feet, or 2.756 acres, more or less.
is hereby changed from “C-2” TO “MP(P-O)”, INDUSTRIAL PARK WITH A
PROTECTIVE OVERLAY
SECTION TWO: The rezoning granted herein is subject to the
following conditions:
The proposed rezoning is to facilitate the development of the property as an office building
with an accessory use of exterior vehicle and laydown storage.
SECTION THREE: The zoning administrator is hereby authorized
and directed to amend the Official Zoning District map of the City
of Spring Hill, Kansas, in accordance with the foregoing changes
in zoning.
SECTION FOUR:
This Ordinance shall take effect and be in
force from and after its passage, approval, and publication as
provided by law.
PASSED BY THE CITY COUNCIL this 26th day of March 2026.
APPROVED BY THE MAYOR this 26th day of March 2026.
2
____________________________
Chad Young, Mayor
ATTEST:
_________________________________
Glenda Gerrity,
City Clerk
APPROVED AS TO FORM:
_________________________________
Spencer Low, City Attorney
3
EXHIBIT “A”
4
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL PLANNING COMMISSION
AGENDA ITEM NO. 1
City of Spring Hill, Kansas
Minutes of Planning Commission Regular Meeting
March 5, 2026
A Regular Session of the Planning Commission was held at the Civic Center, 401 N. Madison St., Spring
Hill, Kansas on March 5, 2026. The meeting convened at 7:03 p.m. with Chairman Rodolfo Arevalo
presiding and Amy Long, Planning Secretary.
Commissioners in attendance:
Commissioners absent:
Rodolfo Arevalo
Chuck Morse
Stephen Sly
Kendra Crevier
Cindy Squire
Josh Erhart
Travis Nace
Rachel Jones
Staff in attendance:
Mike Mallon, Community Development Director
Ian Trefren, City Planner
Amy Long, Project Coordinator
Alysen Abel, City Engineer
Others in Attendance:
Spencer Low, City Attorney
PLEDGE OF ALLEGIANCE
ROLL CALL
The Planning Secretary called the roll of the Planning Commissioners. With a quorum present, the
meeting commenced.
APPROVAL OF THE AGENDA
Motion by Ms. Squire, seconded by Mr. Sly, to approve the agenda.
Voice Vote: Nace - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Morse-Aye, Jones –
Aye, Crevier – Aye, Squire - Aye
Motion carried 8-0-0
Spring Hill Planning Commission Special Meeting Minutes - DRAFT
March 5, 2026
Page 1 of 3
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL PLANNING COMMISSION
CITIZEN PARTICIPATION
John Watterman, 21110 W. 186th Ter discussed the updating the comprehensive plan
Bill Peterman, 19431 W. 200th St expressing appreciation for the Planning Commission and concern for data centers
FORMAL COMMISSION ACTION
1. Approval of Minutes: February 5, 2025
Motion by Mr. Sly, seconded by Mr. Erhart, to approve minutes as presented.
Voice Vote: Nace - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Morse-Aye, Jones –
Aye, Crevier – Aye, Squire - Aye
Motion carried 8-0-0
2. Election of Chair and Vice Chari
Mr. Arevalo requested nomination from Commissioners for Chairperson.
Mrs. Squire nominated Ms. Crevier. Mr. Sly seconded the nomination. Ms. Crevier accepted.
With nominations ceased, Mr. Arevalo closed the nominations.
Voice Vote: Nace - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Morse-Aye, Jones – Aye, Crevier –
Aye, Squire - Aye
Motion carried 8-0-0
Mr. Arevalo requested nomination from Commissioners for Vice Chairperson.
Mr. Sly nominated Mr. Morse. Mr. Erhart seconded the nomination. Mr. Morse accepted the nomination.
With nominations ceased, Mr. Arevalo closed the nominations.
Voice Vote: Nace - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Morse-Aye, Jones – Aye, Crevier –
Aye, Squire - Aye
Motion carried 8-0-0
3. Public Hearing – Rezoning Application (Z-25-5) – C-2 to MP(P-O)
Chairperson Crevier opened the hearing to the public
No ex-party contacts or conflicts with commission members
Mr. Trefren presented the Staff Report for the rezoning application for proposed rezoning from C-2 to MP(p-O) for
property located ½ mi north of 223rd Street between US169 Hwy and Webster Street.
The Chairman opened the public comment portion of the hearing. Thereupon, the courtesy of the floor was
extended to:
Terra Combes, 15320 W. 193rd Ter (County) – expressed concerns regarding allowing industrial zoning in certain areas
could set a precedent
Kristine Coyazo, 21085 Millridge St. – expressed concern about the appearance of storage facilities located along the
highway
Kurt Vandepol, 20012 S. Country View Ter (County) – expressed concerns about incompatible land use
Spring Hill Planning Commission Special Meeting Minutes - DRAFT
March 5, 2026
Page 2 of 3
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL PLANNING COMMISSION
With no other comments, the public hearing was closed.
Commissioners discussed amongst themselves.
A letter in opposition of the proposed rezoning was entered into public record by Vice-Chair Morse. It is attached
hereto as “Exhibit A”.
With no other comments or discussion, the Chair asked for a motion.
Motion by Mr. Morse seconded by Mr. Erhart, to recommend approval of application Z-25-5 rezoning Brycliff
Commercial Center to the Spring Hill Governing Body.
Voice Vote: Nace - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Morse-Aye, Jones –
Aye, Crevier – Aye, Squire - Aye
Motion carried 8-0-0
DISCUSSION
ANNOUNCEMENTS AND REPORTS
4. The following item(s) related to Community Development were approved at the
February 12 2026 City Council regular meeting:
•
•
•
•
•
•
Approval of Final Plat (FP-25-15) – Ozark Ready-Mix – Spring Hill, First Plat
Approval of Final Plat (FP-25-14) – Avondale Meadows, Third Plat
Approval of Final Plat (FP-25-11) – Oak Woods, Fifth Plat
Approval of Ordinance for Rezoning (Z-25-4) – R-1 and R-2 to RP-1
Approval of Ordinance for Conditional Use Permit with Site Plan (CU-25-2/SP25-9)– Spring Hill Car Wash
Approval of Ordinance for Conditional Use Permit with Site Plan (CU-25-30/SP25-10)– Ozark Ready-Mix
5. The following item(s) related to Community Development were approved at the
February 26, 2026, City Council regular meeting:
•
No agenda items
ADJOURN
Motion by Mr. Arevalo, seconded by Mr. Sly, to adjourn.
Voice Vote: Nace - Aye, Sly – Aye, Erhart – Aye, Arevalo – Aye, Morse – Aye, Morse-Aye, Jones –
Aye, Crevier – Aye, Squire - Aye
Motion carried 8-0-0
The meeting adjourned at 8:17
p.m.
Spring Hill Planning Commission Special Meeting Minutes - DRAFT
March 5, 2026
Page 3 of 3
AGENDA ITEM REVIEW SHEET
Meeting Date: March 26, 2026
Staff Contact: Rhonda Dunn, Finance Director
Formal Item Description: Consider approval to continue Enterprise Fleet Management
Program
Background: In 2023, the City entered into an agreement with Enterprise Fleet Management
(EFM) to obtain vehicles for the City. The City currently leases 23 vehicles from Enterprise for
an annual cost of $258,000. When the City entered the program in 2023, the average age of a
City vehicle was 2008. Many vehicles were unreliable and in bad shape. This lease program
allowed the City to upgrade the fleet quickly utilizing outside resources instead of City staff
time. Not all vehicles are purchased through EFM such as police patrol cars.
The premise of the program is to lease vehicles acquired at the government contract price and
drive them for 2-3 years. The vehicles are traded in a for a new vehicle and the old one sold at
market price. The value difference in the purchase at the lower government cost and the market
value is captured to lower future payments. The City has six vehicles ready to “flip” in 2026.
There are two options to utilize the equity from the traded vehicles. Staff recommends rolling
the equity back into the new leases. This would be the recommended route as it pays down the
book value on the new units putting them in a more equitable position sooner.
In summary, if the City continues the program and rolls the equity into the traded vehicles, the
savings in payments would be $22,642 per year for 3 years plus a lower book value of the
vehicles when its time to flip them again creating a larger benefit in the future.
Staff Recommendation: Staff recommend approval of the financial support of First Fridays.
Alternatives:
• Discontinue the program and have staff acquire vehicles as needed. Purchases would be
made with cash or a lease financing program from another source.
• Remand the item back to staff with requested modifications
Legal Review: This item has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• None
Funding Source: Cost of leasing vehicles is included in the operating budget each year by
individual department. Finance Director Approval:
Suggested Motion: Move to continue the lease program with Enterprise Fleet Management and
authorize the Mayor to sign the documents as needed..
The government’s own published record — read it yourself, then decide what to do about it.
The facilities, the coverage, and the local record for this community.
Not yet recorded. The record stays open — outcomes are added as minutes and vote results are published.
Provenance
Where this record came from. Every source is listed, permanently.
- Agenda Watch · Aug 11, 2026
Permanent ID DKT-2026-000598 — this record is never deleted.
Record history
Every change to this record, logged as it happened.
- Aug 11, 2026 Filed on the Docket
- Aug 11, 2026 Full document archived — public record
← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.