On the agenda: Auburn meeting — datacenter (Jan 13)

AGENDA
GOVERNMENT OPERATIONS COMMITTEE

Ward O’Hara Agricultural Museum, Karpinski Room
6880 East Lake Road Rt. 38 A, Auburn, New York
Tuesday, January 13, 2026 at 4:00PM

Live Stream Link: https://www.youtube.com/live/4l00aRCaBeU

CALL TO ORDER: By Hon. Brian Muldrow
MEMBERS: Legislators – Elane Daly, Heidi Nightengale, Robert Shea and Mark Strong
MINUTES TO APPROVE: December 4, 2025
APPOINTMENTS: None
DEPARTMENT UPDATES FOR COMMITTEE:
Chantell Hotaling and Keith Batman (Board of Elections) –

Please note these numbers reflect work done between 12/1 and 12/23/2025
New Regs
112
Address Changes
59
Party Changes
14
Name Changes
77
Other Changes
47
Updated Regs
31
Incomplete applications
30
Total Voters Reported
370
In the month of December, the Board of Elections
Prepared grant applications for reimbursement.
Completed the final surveys for General Election.
Prepared Town Chargebacks and sent to Towns for reimbursement for Elections.
Sent out Fire Districts voter lists as requested.
Prepared maintenance certification for voting machines.
Worked on State Board of Elections year end survey.

Sheila Smith (Clerk of the Legislature) –
•

I will be retiring at the end of January, my last day will be 1-29-26

Frederick Westphal (County Attorney) – no updates
Kristine Lytle (County Clerk) – no updates
Tom Bunn (Information Technology) –

IT Help Desk data – December 2025
• 449 new support tickets were created.
• 92% of support tickets were resolved (413)
• Average resolution time (per ticket) – 1.6 hour
Key Updates & Initiatives
AI Training Program
• Following the Legislature’s adoption of the Cayuga County AI Policy in December, the IT Department will begin
rolling out AI training for all County staff starting mid-January.
• Training will focus on:
• Understanding what AI tools are approved for County use.
• Appropriate and prohibited uses of AI, especially regarding confidential and protected data.
• Employee accountability and verification of AI-generated content.

This training will complement existing IT security and policy training and will ensure staff are equipped to use AI
responsibly, securely, and effectively.
IT Policy Refresher Training (New)
• A county-wide refresher training on IT policies is currently underway.
• The goal is to provide all staff with a high-level overview of County expectations related to:
• Acceptable use of County IT resources.
• Data security and information handling.
• Software and hardware purchasing standards.
• Compliance with County IT governance and procedures.
• This refresher reinforces accountability, reduces risk, and ensures staff understand how IT policies support both
operational efficiency and cybersecurity.
Completed Projects
Active Projects
AI Projects and Process Improvement
The IT Department has begun working internally to identify areas where AI can be used to improve County processes and
service delivery.
Initial focus area: IT Help Desk operations.
•

Example use cases include:
Using Microsoft Copilot and AI tools to summarize help desk tickets and identify common issues.
Trend analysis to proactively address recurring issues before they impact multiple users.
These efforts aim to improve response times, reduce workload, and enhance service quality, while remaining fully compliant
with County policy and security requirements.
Cayuga County AI Policy Implementation Plan
• Proactive and Risk Based Approach: The proposed policy is a proactive measure to manage risks associated with the
rapid rise of AI tools.
• Clear Guidance on Use and Accountability: The policy strictly prohibits using AI with confidential data, providing
specific examples for each department. While it allows for acceptable uses like drafting non-confidential documents, it
emphasizes that users are individually responsible for all AI-generated work.
• Integration and Training: The new policy will be integrated into the existing IT Policies - User Handbook for
Information Security. It will become part of the annual IT security training, with all employees required to sign a user
agreement to confirm their compliance. This approach safeguards the county from potential data breaches and legal
liabilities.
Windows 11 upgrade
• Currently rolling out Windows 11 to all County endpoints
• We have already deployed the operating system to over 80% of our fleet
• We need additional hardware to complete this project and maintain computer device replacement cycle
• Anticipated completion date – January 2026
City of Auburn IT Shared Service
• Several meetings have taken place over the month of May to iron out details regarding the launch of the service
• Helpdesk for the City of Auburn has been established and is currently being rolled out for City staff
• Meeting to discuss MUNIS financial support was completed; staff have been assigned to assist with this – helpdesk
data will be available soon
• Currently working on staffing some IT related projects and helpdesk support
• Currently identifying areas of IT consolidation; more information to follow
• Currently assisting with technical support for their finance system as well as aiding in the deployment of a new
fleet of computer hardware for staff
• Currently supporting City three days a week part time with various support staff
• Overall partnership is going very well; bi-weekly meetings are set up with City leadership to ensure we keep
this partnership strong
• Requested and will be reviewing the City’s software purchases to identify areas of consolidation/partnership.
• Met with both City Manager and City Comptroller to discuss additional opportunities for IT partnership
(development policy, procedure, system administration support)
DREAMS Project
• Met with Jonathan Anna, Lynn Marinelli, Shereen Androsko, and Michael McNeill to discuss next steps regarding the
DREAMS project.
• Michael and I will be working closely with Department Heads to identify current processes that utilize paper, an
develop new electronic workflows to eliminate the need for paper going forward.
• This project, along with the current project to digitize all Phase I paper will align with the larger plan to drastically
reduce the space needed to store physical paper documents.

Looking forward to implementing this strategy over the next several months which will take effort from both IT and
the Records department.
Door Access Control System Project
• Upgrading door access control system from System Galaxy to Verkada.
• Will provide a modern-day, more secure, door access control system that directly integrates with our other Verkada
systems (cameras and visitor management system).
• Will allow us to terminate our existing contract with Linstar and move to a time and materials contract with Doyle
Securities saving the County thousands annually.
• NY courts are complete with door access; new change order has been issued to replace some FOB’s with Door
Intercom’s. This project is complete.
• As of 4/1, FOB access at 63 Genesee Street is complete.
• Actively working with the Health Department on an implementation plan using a combination of existing IT budget
and Health Department grant funding
• New door will be installed by the end of November, both Health Department and DA’s office will have new door
access control systems installed – Work was completed in late December
•

County-Wide Network Infrastructure Project
• All logical network design is completed
• Configuration of new network has been implemented at several sites (Workforce Development, State Street, 63
Genesee, CCC, HPO)
• Fiber installation and network upgrades have been completed on the Highway.
• Fiber installation and network upgrades were completed at the Agricultural Museum
• All the hardware has arrived and has been configured and installed.
• Remote office installation of network equipment has been completed.
• The Public Safety building project equipment has arrived and has been installed.
• Once the project is complete it will provide a reliable, scalable, and redundant network infrastructure for the County.
• All fiber relocation work is complete except for the Health Department and Mental Health; working with
(Verizon) to address environmental issues within their conduct. Anticipated completion is December of 2025.
• Network rack, UPS equipment, and network switch have been installed and connected at AFD.
• All other server/storage hardware arrived in mid-October and has been physically installed.
• Anticipated completion of server/storage configuration is mid-November.
• We should be up and running at Auburn Fire from an IT datacenter perspective no later than December 2025.
Enterprise Resource Planning (ERP) Solution
• The county currently owns and operates different systems to accomplish various tasks including Payroll, Finances,
Human Resources, Purchasing, Fixed Assets, as well as many “one-off/standalone” solutions.
• Systems aren’t interoperable which has created departmental silos, and complex processes, and resulted in duplication
of effort and other inefficiencies.
• The county has created a team to investigate various solutions which will result in one centralized system that can
incorporate all the items listed above.
• Several benefits to moving to this system include cost savings, data security, compliance, increased productivity,
visibility, and real-time reporting.
• Tyler Technologies will be working with me and various departments on an in-depth onsite assessment – which will
result in a clear roadmap for implementing existing and new modules to meet our needs – scheduled to take place in
May.
• A meeting was held on 4/2 with Human Resources to build an inventory of software and its uses within the
department. Will help shape the design and budget as we move forward with our discussions.
• Follow up meeting scheduled to discuss specific IT integrations; additional benefits of this software – will
provide guidelines to start outlining best value solutions to the County
• Meeting with ADP was held on 11/10 to review capabilities for the Time and Attendance module –
implementation time of a project of this scope is 30 weeks
• Next step is to schedule an analysis with Finance and HR in December
• Working with Purchasing to develop a formal Request for Information (RFI) for next steps in the planning
process.
• Follow up meeting scheduled 1/7
Resolution Workflow/Agenda Management
• Working on improving the resolution and agenda management process
• A meeting was held on 3/1 to set a demo for the Leadership Team
• Currently working on a demo version of the solution – should have a product to provide to the resolutions team by
mid-April.
• The product will streamline both the agenda/packet management process and significantly improve the resolution
workflow process

Kevin Swab (Veterans) –
o

o
o

Ongoing Activities
o Assisted with 16+ actions including Veteran Benefits Claims, Records Requests, Death, Burial and Survivor
Benefits.
o Coordinated and transported Veterans to 34 appointments at the Syracuse VAMC.
o NYS Joseph P. Dwyer Peer to Peer Program
• Distributing “Green Lights for Veterans” to show appreciation and raise awareness of Veteran issues and
suicide prevention.
• Sponsoring activities for Veterans and Families
o Vietnam Veterans monthly lunch (Auburn)
o Veteran monthly breakfasts (Scipio, Fair Haven, Weedsport)
o Free fitness memberships (Auburn, Cato and Red Creek)
o Pinball Arcade at Muzzi’s D’Italia Ice
o Sponsoring Veterans and family ice skate at Casey Park
o Team Red White and Blue https://teamrwb.org/ Veteran wellness activities
o Encouraging Veterans to join.
o Centro free bus pass for Veterans
o Veterans validate service with us prior to getting pass.
o New VSO working on “Peer Mentorship” for Veteran substance use issues.
Other Activities
o Supported Wreaths across America Ceremony 13Dec 25
o Veteran appreciation dinner 10 Dec 25
Areas of Interest
o Starting new Veteran Breakfast in Port Byron in February.
o Women Veterans Event in Weedsport 31 January 2026
o Identifying Vietnam Veterans and widows eligible for VA benefits.
o Identifying Deceased Vietnam Veterans eligible for “In Memory Program” and posting name on Cayuga County
Vietnam Veteran Memorial
o Working to reactivate Robert F. Stryker AMVETS Post in Throop to honor Cayuga County Vietnam Medal of
Honor Awardee.

RESOLUTIONS:
BOARD OF ELECTIONS:
1-26-GO-1
Authorizing the Chairman of the Legislature and the Commissioners of the Cayuga County Board of
Elections to sign Phoenix Graphics, INC contract
COUNTY CLERK:
1-26-GO-2
Authorizing the Chair of the Legislature and the Historian’s Department to renew a contract with Image
Integrator, LLC
CAYUGA COMMUNITY COLLEGE:
1-26-GO-3
Approving the Collective Bargaining agreement between the Cayuga Community College part time faculty
group and the Cayuga Community College for the period September 1, 2025 through August 31, 2028
LEGISLATURE:
1-26-LEG-1
Appointing Clerk to the Cayuga County Legislative Board

ADJOURNMENT: February 10, 2026
If you have a disability and need accommodations, please call the Clerk of the Legislature’s Office at 253-1308 at least 48 hours
before the scheduled meeting to advise what accommodations will be necessary.

1-26-GO-1
RESOLUTION NO.___________

1/27/26

BOE Phoenix Graphics, Inc. 2026 rev

Authorizing the Chairman of the Legislature and the Commissioners of the Cayuga County Board of
Elections to sign Phoenix Graphics, INC contract
BY: Hon. Brian Mudlrow, Chair, Government Operations
Hon. Elane Daly, Chair, Ways & Means
WHEREAS, the Cayuga County Board of Elections desires to maintain the conduct of local, state and federal
elections by providing faster and more quality printing for election ballots and printing supplies; and
WHEREAS, New York State has approved two vendors for the acquisition of ballots, one of which is in Albany,
NY, the other, Phoenix Graphics, is located in Rochester, NY; and
WHEREAS, Phoenix Graphics has the history with Cayuga County, the knowledge, expertise, required printing
capabilities, associated technology and services to provide a quality solution to the Board’s needs for printing
election ballots and other elections supplies; and
WHEREAS, the Board in evaluating prospective suppliers of services has selected Phoenix Graphics as best
suited to their requirements; now therefore be it
RESOLVED, that the Chairman of the Cayuga County Legislature and the Commissioners of the Cayuga County
Board of Elections are hereby authorized to sign a Contract with Phoenix Graphics from January 1, 2026 to
December 31, 2026 at the same rates ($.48 per 14” and 17” ballots and $.54 per 22” ballots) and contract
conditions as in place for the period of January 1, 2023 to December 31, 2025.

1-26-GO-2
RESOLUTION NO._____________

1/27/26

CC Historian Service Contract 26-27

Authorizing the Chair of the Legislature and the Historian’s Department to renew a contract with Image
Integrator, LLC
BY: Hon. Brian Muldrow, Chairman Government Operations Committee, and
Hon. Elane Daly, Chairman, Ways & Means Committee
WHEREAS, Historian’s Department has been using the support of the Image Integrator, LLC since 2024; and
WHEREAS, the Historian’s Department reached the end of their yearly service contract; and
WHEREAS, the Historian’s Department will need to renew their yearly service contract for $495.00;
WHEREAS, sufficient funds are available in the 2026 Historian’s budget line A75104-54224 to cover the cost
of this service contract; now, therefore, be it
RESOLVED, that the Chair of the Legislature and the Historian’s Department are hereby authorized to sign a
contract with Image Integrator, LLC, for the period of January 20, 2026 to January 19, 2027.

1-26-GO-3
RESOLUTION NO. ______________

1/27/26

CCC PT Faculty Successor agreement 2025-28 rev

Approving The Collective Bargaining Agreement Between The Cayuga Community College Part Time Faculty
Group And The Cayuga Community College For The Period September 1, 2025 Through August 31, 2028
By: Hon. Brian Mudlrow, Chair Government Operations Committee
Hon. Elane Daly, Chair Ways and Means Committee
WHEREAS, the Cayuga Community College and the Cayuga Community College Part Time Faculty Group are parties to
a Collective Bargaining Agreement governing terms and conditions of employment for certain employees of the
Community College; and,
WHEREAS, Cayuga Community College Part Time Faculty Group submitted terms for a successor agreement to its
membership for consideration; and,
WHEREAS, the membership of Cayuga Community College Part time Faculty Group approved and ratified the terms for
a successor agreement on November 26, 2025; and,
WHEREAS, Cayuga Community College submitted terms for a successor agreement to its Board of Trustees for
consideration; and
WHEREAS, the Cayuga Community College Board of Trustees approved and ratified the terms for a successor
agreement on December 11, 2025; and,
WHEREAS, both the Cayuga Community College Part Time Faculty Group and the Cayuga Community College Board
of Trustees recommend that the Cayuga County Legislature approve the terms for a successor agreement, a copy of the
Tentative Agreement between the parties is attached; now therefore be it
RESOLVES, that the Cayuga County Legislature hereby approves the terms and conditions of the Tentative Agreement
by and between Cayuga Community College Part Time Faculty Group and the Cayuga Community College Board of
Trustees; and be it further
RESOLVES, that the Cayuga County Legislature is hereby authorized and directed to take any and all appropriate actions
to approve and implement said agreement for the period September 1, 2025, through August 31, 2028; be it further
RESOLVED, that this Resolution shall take effect immediately.

________________________
Cayuga Community College
Brian M. Durant, President

Resolution to Approve the Part-Time Faculty Successor Agreement

Resolved, that the Successor Agreement between the Cayuga Community College
and the Part-Time Faculty Group, dated September 1, 2025- August 31, 2028, be
approved and forwarded to the Cayuga County Legislature for its approval.

________________________________
Anthony Franceschelli, Chair
December 11, 2025

1-26-LEG-1
RESOLUTION NO. _____________

1/27/26

LEG Appoint Clerk of Legislature rev 3

Appoint Clerk to the Cayuga County Legislative Board
BY:

Hon. Jonathan Anna, Chair, Cayuga County Legislature

WHEREAS, a vacancy will occur on January 29, 2026, due to the retirement of the Clerk of the Legislature;
and
WHEREAS, sufficient funds exist in the 2026 Clerk of the Legislature salary budget line; and
WHEREAS, the Cayuga County Chairperson is recommending a candidate to fill the position of Clerk of the
Legislature; now therefore be it
RESOLVED, that the Cayuga County Legislature hereby appoints Amanda Morgan to the full-time position
of Clerk to the Cayuga County Legislative Board; and be it further
RESOLVED, that this position is established at a Grade 4 of the Compensation Plan for Non-Bargaining
employees and that the salary for Amanda Morgan be set in accordance with the hiring policy in accordance
with the Cayuga County Compensation Policies at $71,959; and be it further
RESOLVED, the appointment be made in accordance with the Civil Service Rules and Regulations and
policies of the County of Cayuga; and be it further
RESOLVED, that this Resolution shall take effect January 30, 2026.